City Council Meeting Agenda: 01-14-2025 cc Page 1
Posted: Friday, January 10, 2025
NOTICE AND CALL OF A REGULAR MEETING OF THE
TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, JANUARY 14, 2025, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.
CLOSED SESSION BEGINS AT 5:00PM
For your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us
PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comments to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day, or email to [email protected] HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 820 3277 4733 Passcode: 750674 PLEASE NOTE that live meeting logistics will be prioritized. Connectivity issues on the part of the City may result in the meeting being delayed or rescheduled but technical challenges experienced by individuals will not interrupt or halt progress of the meeting.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Calif. Gov. Code Section 54956.9(d)(1)) (1 Case:
City of Trinidad vs. Tsurai Ancestral Society, et. al, Humb. Co. Sup. Court Case No. 180684 IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES – 12-10-2024 cc, 12-26-2024 scc VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
VIII. STAFF REPORTS – City Manager & Humboldt County Sheriff Dept.
IX. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Please direct your comments to the Council as a whole, maintain decorum and avoid personal attacks on staff, members of the Council and/or other members of the public. Council and staff responses will be minimal for non-agenda items.
X. CONSENT AGENDA All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.
City Council Meeting Agenda: 01-14-2025 cc Page 2
1. Staff Activity Report – December 2024
2. Financial Statements – November 2024
3. Law Enforcement Report – December 2024.
4. Authorize City Clerk to sign a GHD Agreement Budget amendment for the Trinidad Water Storage Tank and Pipeline Replacement Project.
DISCUSSION/ACTION AGENDA ITEMS
1. Resolution 2025-01; Acknowledging the Public Service of Jack West.
2. Resolution 2025-02; Acknowledging the Public Service of Steve Ladwig.
3. Discussion/Decision regarding Cycle 10 HSIP Project – GHD Contract Amendment for Supplemental Construction Engineering Services and Review of Pedestrian Safety Improvements.
4. Discussion/Decision Agreement with Pacific Watershed Associates for Task Order #5; Providing Continuous Bypass Flows Using PWA MkII Telemeter and Display Bypass Flows with IoT Data Analytics Platform.
5. Discussion/Decision regarding Planning Commissioner Appointments to Fill (2) 4-Year Terms.
6. Grant Project and Activity Report/Discussion.
7. City Accomplishments from Eli Naffah.
8. City Goals from Mayor Kelly.
9. Discussion/Decision regarding Council Commissionership and Representative Assignments.
X. FUTURE AGENDA ITEMS
XI. ADJOURNMENT
APPROVAL OF MINUTES FOR:
DECEMBER 10, 2024 CC2
DECEMBER 26, 2024 SCC
Supporting Documentation follows with: 5 PAGES
12-10-2024 City Council Meeting Minutes Page 1
MINUTES OF THE REGULAR MEETING OF THE TRINIDAD CITY COUNCIL TUESDAY, DECEMBER 10, 2024 (LIVE/HYBRID)
I. CALL TO ORDER
Mayor Kelly called the live-hybrid meeting to order at 6:00pm. Council members in attendance: Kelly, West, Ladwig, Tuttle, Breckenridge. City Staff in attendance: City Manager Eli Naffah, City Clerk Gabriel Adams, Deputy Clerk Anton Souza. Approximately (7) participants were present by video-conference, and (7) were present live at the beginning of the meeting.
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
1. Public Employee Appointment: (Gov. Code section 54957(b)(1).) Title: Water Chief Plant Operator
2. Public Employee Evaluation: (Gov. Code section 54957(b)(1). Title: City Clerk IV. RECONVENE TO OPEN SESSION
No reportable action taken in closed session.
V. APPROVAL OF THE AGENDA
Motion (West/Breckenridge) to approve the agenda as submitted. Passed unanimously.
VI. APPROVAL OF MINUTES – 11-12-2024 cc2
Motion (Ladwig/Kelly) to approve the minutes as submitted. Passed unanimously.
VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
Tuttle: Announced the new RCEA Director Beth Burks.
Ladwig: HTA is proud of its achievements, and for being public transit trend-setters implementing a renewable energy fleet.
Breckenridge: Summarized the Animal Control Advisory Committee meeting held on November 13.
Recommendations were to require aggressive dogs to be leashed on State Beach and all trails. Potential improvements were also suggested to make it easier to report aggressive or vicious dogs, and promote Trinidad as a dog friendly, law-abiding community. Recommendations will be brought to the Council for consideration.
West: HCAOG Executive Director search is underway.
Kelly: Summarized the recent G2G meeting attended with the Rancheria. Parking lot issues, law enforcement JPA, and other items of mutual interest were discussed. Shoe Drive is underway, and thanked staff and Rancheria for quick action during the recent earthquake.
VIII.STAFF REPORTS – City Manager & Law Enforcement
City Manager Naffah highlighted accomplishments summarized in the staff report included in the meeting packet. Town Hall will be closed for Christmas and New Year’s Day. The Chamber is hosting a New Year’s Eve party. The storm event that occurred in late November caused damage and significant expense to the Water Treatment Plant. Thanked CPO Phil Godman of Coleman Engineering for his response.
Mayor Kelly thanked and complimented City Staff for their response and communication during the emergency.
HCSO Lt. McCall summarized October stats.
IX. ITEMS FROM THE FLOOR
(Three (3) minute limit per Speaker unless Council approves request for extended time.) Diane Stockness - Trinidad
Thanked West and Steve for their service on the Council.
Bryce Kenny – Trinidad
Asked Breckenridge to confirm the two Animal Advisory Control Committee recommendations. 12-10-2024 City Council Meeting Minutes Page 2
Patti Fleschner – Trinidad
Thanked the outgoing Councilmember for their service and dedication to the City.
Steve Madrone – Fifth District County Supervisor, Trinidad area resident Appreciate the City’s inclusive approach to their neighbors in the surrounding communities. Congratulated the City for the voter approved Sales Tax measure, and for all voters that supported County Measure O.
Considering the water storage emergency that occurred in November, we should be pursuing grants that promote developing 5k water storage tanks on residential properties.
Janine Volkmar – Trinidad area resident
“Junk Removal” signs need to be addressed. They are all around town. Also, people are covering leash law signs with stickers.
X. CONSENT AGENDA
1. Staff Activity Report – November 2024
2. Financial Statements – October 2024
3. Law Enforcement Report – November 2024.
4. Ocean Protection Council Funding Opportunity Update
5. Contract with Pacific Coast Security for Supplemental Law Enforcement Services City Manager Naffah explained that the City Attorney suggested changes; 1) Limitation of Liability, P.6, second paragraph, remove “purely economic loss”, and 2) 4th paragraph, P.6, notification of limits for claims, remove paragraph 4 completely. If PCS doesn’t agree, the contract can be brought back in January.
Public comment included:
Bryce Kenny – Trinidad
Do we need security this time of year? Does it make sense? Diane Stockness – Trinidad
I like having PCS present and responsive. They’re here all year and we need them.
Council comments included:
Kelly: We receive good feedback about their service. There are always hot spots that need extra attention and we’re happy they’re here to help.
Naffah explained that law enforcement services are covered entirely by COPS funding.
Motion (Kelly/Breckenridge) to approve the contract with PCS for supplemental law enforcement services.
Passed unanimously.
6. Approval of City Manager Contract with Joe Tagliaboschi.
Motion (Ladwig/West) to pull the PCS Contract for discussion, and approve the remaining items. Passed unanimously.
XI. DISCUSSION/ACTION AGENDA ITEMS
1. Discussion/Acceptance of Resolution 2024-18; Certification of the 2024 General Election Results.
City Clerk Adams summarized the results of the election. Bryce Kenny and Carrie Varela were voted into office, uncontested, and Sales Tax continuation Measure L passed. The resolution requested will be the Council’s acceptance of the certified election results provided to the City of Trinidad.
There were no public or Council comments.
Motion (Ladwig/West) to approve Resolution 2024-18; Certification of the 2024 General Election Results.
Passed unanimously.
2. Swearing-In and Seating of Newly Elected Councilmembers.
City Clerk Adams administered the Oath of Office to Bryce Kenny and Carrie Varela, and they took their seats replacing Steve Ladwig and Jack West.
12-10-2024 City Council Meeting Minutes Page 3
3. Selection of Mayor and Mayor Pro-Tem.
Motion (Kenny/Tuttle) to appoint Bryce Kenny as Mayor Pro-Tem. Passed unanimously.
Motion (Kenny/Breckenridge) to re-appoint Cheryl Kelly to continue serving as Mayor. Passed unanimously.
4. Discussion/Decision regarding Van Wycke Trail Proposal.
City Manager Naffah explained that The Van Wycke Trail has been closed for approximately 5 years at the request of the City’s insurance pool, CIRA. Although “Trail Closed” signs with a chain have been in place on either side of the slumped portion of the trail, some people have continued to use the trail. The trail closed signs protected the City from liability, since the slumped portion of the trail is 55 feet long with a depth of 7 feet.
Various improvement options have been considered over this period, yet the practicality or consensus has been lacking. The likelihood of further erosion does not justify certain improvements.
The Planning Commission denied a further extension of the temporary closure beyond October 22nd and the City Council granted an extension to December 22nd.
A CIRA representative recently visited the trail and informed the City that if the failed retaining wall is removed then the trail closed sign can be replaced with a “Beware unstable ground” sign without any reference to a trail.
This will give the City immunity from claims. Staff subsequently determined that the existing posts of the retaining wall are secure, and asked CIRA if we can replace the failed wood railings. CIRA agreed. The City can remove the closure as long as the trail is not advertised. No soil disturbance will occur as a result of the work. The City plans to replace the wood railings, remove the “trail closed” signs and chains, and replace them with new signage that states “Beware, unstable ground ahead,” and allow the current, temporary trail closure to expire on December 22nd.
The new HSIP project improvements on Edwards Street will make it safer for pedestrians and bicyclists to travel on Edwards and Galindo to access the Harbor Area. Additionally, staff suggests that the bench area off Van Wycke Street, west of the slumped area, be improved as a Vista Point (i.e. with additional seating and a picnic table).
Council questions included:
Tuttle: Can we take additional steps to minimize erosion onsite? Varela: Concerned about the Tsurai’s position on this strategy. Naffah noted they’ve been supportive of a goat trail alternative, but opposed to any improvements that cause soil disturbance.
Public comments included:
Steve Madrone – Fifth District County Supervisor
I built the retaining wall that still remains onsite. The posts are 6’ underground in solid concrete, dragging deadman cables. The slope is moving from water saturation and erosion at the slope. A shoreline protection strategy could be initiated that would enable future trail improvements to last, but noted the Tsurai may object.
Closing the Galindo Trail will show good faith and create potential for receiving support to maintain the Van Wycke Trail. I’m happy to coordinate mediation inviting the Yurok and Tsurai to the table if needed, and propose replacing the posts and supporting deadman cables.
City Planner Trever Parker noted that the addition of soils and or equipment that may disturb the site is not recommended. A CDP would not be required for the recommended plan to reopen the trail, but the vista point concept will require a CDP. This may be the only viable solution, and we don’t want to get back into the temporary closures and appeal cycle.
City Manager Naffah noted that he attended a G2G meeting with the Yurok Tribe and shared the concept.
There was no reported objection.
Council comments included:
Kenny: I appreciate Madrone’s historical perspective, but I’m in favor of the City Manager’s proposal, with the improvements and signage as recommended.
Kelly: Reminded the Council this has been in the works for over 5 years. We’ve exhausted our resources, grants, and options to save the trail. This is the best solution, and likely the last logical solution. 12-10-2024 City Council Meeting Minutes Page 4
Breckenridge: I support proceeding with the manager’s recommendation and to revisit this down the road, inviting interested parties to develop and share thoughts on alternative repair options.
Motion (Kenny/Tuttle) to adopt the staff recommendation to replace the wood railings, remove the “trail closed” signs and chains, replace them with new signage that states “Beware unstable ground ahead,” and allow the Van Wycke trail to reopen by the target closure date of December 22nd. Passed unanimously.
5. Discussion/Decision regarding Boardwalk Improvement Agreement.
City Manager Naffah explained that the Boardwalk leading to the Harbor has been in need of replacement since a number of Trex boards have failed recently. Working with City Engineers, a design using Concrete Boards was considered because of its durability in withstanding the climate and salt air of the Ocean.
The City is eligible to receive Per Capita Parks Grant funding that can be used for both the Boardwalk and a Pickleball Court. California State Parks initially requested an easement, however after meeting with their representatives and the Trinidad Rancheria a Land Use Agreement was suggested. Attorney Russ Gans prepared the attached Boardwalk Improvement Agreement which conforms to the Land Tenure Checklist provided by State Parks.
Council comments included:
Breckenridge: Do we need buy-in from the neighbors of the tennis court considering how popular pickleball has become and the associated noise levels that come with it? Kelly: Echoed Madrone’s comments about the Galindo Street closure. Staff needs to keep this discussion moving forward, and keep the City’s promises.
Kenny: Has GHD created plans for the boardwalk improvements? I’m concerned that concrete may be slippery on the steep slope.
Tuttle: Will there be any money left in the Per Capita Grant for the playground concept? Naffah explained there was approximately $170,000 in available funds, but unsure if the playground would qualify due to land tenure requirements.
Public comments included:
Steve Madrone – Fifth District County Supervisor, Trinidad area resident I would like to see the Galindo Trail closed and offer my assistance.
Naffah noted that the City met with the Coastal Commission and Tsurai, who suggested developing a parklet at the Galindo Trail entrance but let nature close the trail with vegetation growth.
Motion (Kenny/Kelly) to approve the Boardwalk Improvement Agreement. Passed unanimously.
FUTURE AGENDA ITEMS
- Tennis/Pickleball Court noise concern discussion.
ADJOURNMENT: 8:30pm.
Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
12-26-2024 City Council Special Meeting Minutes Page 1
MINUTES OF THE SPECIAL MEETING OF THE TRINIDAD CITY COUNCIL THURSDAY, DECEMBER 26, 2024 (LIVE)
I. CALL TO ORDER
Mayor Kelly called the live meeting to order at 2:00pm. Council members in attendance: Kelly, Varela, Tuttle.
Breckenridge and Kenny were absent. City Staff in attendance: City Clerk Gabriel Adams. No members of the public attended.
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF THE AGENDA
Motion (Kelly/Tuttle) to approve the agenda as submitted. Passed 3-0.
IV. ITEMS FROM THE FLOOR – No items from the floor presented.
V. CONSENT AGENDA – None
VI. DISCUSSION/ACTION AGENDA ITEMS
1. Discussion/Decision regarding Resolution 2024-19; Authorizing Staff to Execute Agreements with the California Department of Tax and Fee Administration for Implementation of a Local Transaction and Use Tax, and Resolution 2024-20; Authorizing Examination of Sales or Transactions and Use Taxes Records.
The City received an email from representatives at the California Department of Tax and Fee Administration on Tuesday, November 12 informing the City that preliminary election results indicated that Measure L was likely to receive voter approval, extending the current transactions and use tax in the City of Trinidad.
They further explained that in order for the CDTFA to implement the changes resulting from the approved measure, the City must complete and return all the documents listed in a 12-item checklist provided.
Embedded in the list was a requirement to adopt two template resolutions; The first (2024-19) authorizes staff to submit the Preparatory and Administrative Agreements on the City’s behalf, and the second (2024-20) simply designates the City Manager and Clerk as the City’s representatives authorized to examine sales tax records produced by the CDTFA.
Although the Preparatory and Administrative Agreements authorize the CDTFA to implement the tax continuation, it is becoming customary for State agencies to require additional layers of bureaucracy, in the form of resolutions, to accompany the agreements being submitted.
The current tax measure expires on March 31. The consequence of not meeting the CDTFA submittal deadline of December 27 for the last remaining items is that the tax continuation implementation date would be delayed to July 01, 2025.
Adopting Resolution 2024-19 will ensure the implementation date will be seamless, as planned for April 01.
This tax measure is estimated to bring in nearly $175,000 per year to the City of Trinidad. The cost of missing a full quarter would result in a potential loss of 25%, or $43,750.
Adopting Resolution 2024-20 will designate the City Clerk and City Manager to examine Sales Tax Records produced by the CDTFA, if or when necessary.
There were no public or Council comments.
Motion (Kelly/Varela) to adopt Resolution 2024-19; Authorizing Staff to Execute Agreements with the California Department of Tax and Fee Administration for the Implementation of a Local Transaction and Use Tax, and Resolution 2024-20; Authorizing Examination of Sales or Transactions and Use Taxes Records. Passed 3-0.
ADJOURNMENT: 2:15pm.
Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
CONSENT AGENDA ITEM 1
SUPPORTING DOCUMENTATION ATTACHED
1. Staff Activity Report – December 2024
City Manager’s Report January 14, 2025 Meeting
Welcome Joe!
Joe Tagliaboschi began as City Manager on January 6th. Staff enthusiastically welcomes Joe to Trinidad. This report was prepared by Eli Naffah since it reflects staff activity for December.
Holidays:
Town Hall is closed for Martin Luther King Day on January 20th.
Water Tank and Pipeline Project:
The tank manufacturer has completed construction of the new 250,000-gallon stainless-steel water tank. However, a number of adjustments and curing need to be completed before the tank comes online in a month. We are asking water customers to conserve water until the new water tank is operational.
Water Plant:
Congratulations to Lyle Lowery for obtaining his T-3 water treatment operator’s license.
The water plant lost communication with the water tank and had to do visual reads of the tank level from December 4th through the 13th until a new transmitter was installed. Heavy rains and winds caused plant and power failures from December 23rd through the 1st of January.
Numerous alarms were triggered and the plant flooded. The December invoice from Sanbell Coleman was $12,417.
Trinidad to Clam Beach Run:
The Greater Trinidad Chamber of Commerce will host the Trinidad to Clam Beach Run on February 8th in the morning. Further information is available on the Chamber’s website.
Trinidad Eats and Drinks:
The Trinidad Museum features a new exhibit of Trinidad’s past and present restaurants, grocery stores, smokehouses and saloons. The museum is open Thursday through Sunday from 12:30pm to 4pm.
STAFF REPORT SUPPLEMENTAL
Date: Tuesday, January 14, 2025
Background Info: The City of Trinidad is responding to the Governor’s Order calling on all Californians to do their part by reducing consumption.
Luffenholtz Creek flow readings are presented to the Council on an as-needed basis - during drought events or when requested. November, December, January, and once again February has delivered abundant amounts of rainfall, providing relief from stress-related drought on the watershed. With this in mind, the focus of these reports (during the wet season) will be to share and put into perspective how Trinidad’s water consumption metrics compare to those of recent years.
The amounts represent the total water sold, captured by 323 customer meters, measured in cubic feet (7.48 gallons = 1 cubic foot).
July 2020 275,612 cuft January 2020 199,348
July 2021 251,168 January 2021 161,379
July 2022 198,081 January 2022 189,201
July 2023 223,806 January 2023 154,543
July 2024 264,491 (21.01% Water Loss) January 2024 148,407 (23.67% Water Loss) August 2020 273,992 February 2020 155,015
August 2021 269,771 February 2021 178,545
August 2022 227,681 February 2022 154,634
August 2023 265,808 February 2023 136,626
August 2024 233,215 (17.85% Water Loss) February 2024 132,690 (11.33% Water Loss) September 2020 302,614 March 2020 164,854
September 2021 227,831 March 2021 187,607
September 2022 216,470 March 2022 184,103
September 2023 200,348 March 2023 152,813
September 2024 200,050 (22.16% Water Loss) March 2024 125,188 (19.75% Water Loss) October 2020 230,430 April 2020 199,450
October 2021 203,176 April 2021 192,287
October 2022 180,065 April 2022 173,115
October 2023 188,335 April 2023 145,504
October 2024 206,875 (21.34% Water Loss) April 2024 176,413 (40.81% Water Loss) November 2020 198,813 May 2020 183,368
November 2021 204,438 May 2021 242,529
November 2022 169,144 May 2022 154,634
November 2023 151,914 May 2023 211,380
November 2024 159,316 (26.54% Water Loss) May 2024 182,738 (14.68% Water Loss) December 2020 185,860 June 2020 240,055
December 2021 201,160 June 2021 269,087
December 2022 170,419 June 2022 233,692
December 2023 122,937 June 2023 209,336
December 2024 159,299 (23% Water Loss) June 2024 229,399 (17.12% Water Loss) Water sold in December was low, but the high-water loss was due to a leak discovered and repaired on the new water line installed on Edwards Street on December 06. We will continue to monitor consumption each month and report this information (along with summary trends and analysis) to the Council for review, comparison, and questions at each meeting.
CONSENT AGENDA ITEM 2
SUPPORTING DOCUMENTATION ATTACHED
2. Financial Statements – November 2024
CONSENT AGENDA ITEM 3
SUPPORTING DOCUMENTATION ATTACHED
3. Law Enforcement Report – December 2024.
CONSENT AGENDA ITEM 4
SUPPORTING DOCUMENTATION ATTACHED
4. Authorize City Clerk to sign a GHD Agreement Budget amendment for the Trinidad Water Storage Tank and Pipeline Replacement Project.
CONSENT AGENDA ITEM
Date: January 14, 2025
________________________________________________________________________ Item: AUTHORIZE CITY CLERK TO SIGN A GHD AGREEMENT BUDGET
AMENDMENT FOR THE TRINIDAD WATER STORAGE TANK AND PIPELINE
REPLACEMENT PROJECT
Background:
The City entered into a grant agreement with the Department of Water Resources (DWR) in June 2022 for the Trinidad Water Storage Tank and Pipeline Replacement Project (Project) funded by the Small Community Drought Relief Program. The project replaces old and leak prone water mains on Westhaven Drive and Edwards Street, and to construct a 250,000 gallon steel storage tank to replace one 150,000 gallon redwood tank. A grant extension was approved by DWR for revising the scope of the project in order stay within the grant budget, due to rising cost of materials and a time extension to address unexpected time delays in material acquisition.
Summary:
Due to the project schedule changes, staff is recommending that City Council authorize an amendment to GHD’s contract for this project by adding $95,000 of budget to account for the additional construction time the project is requiring. The project was originally expected to be completed by the end of August 2024, with construction now expected to likely be completed by the end of February or potentially March of 2025.
To note, staff secured approximately $85,000 in additional match funding for the Tank and Pipeline Project to replace additional water pipeline all the way to the water treatment plant.
Staff Recommendation:
• Authorize the City Clerk to sign the GHD budget amendment not to exceed $95,000 for additional Engineering Assistance.
Attachments:
GHD Amendment/Change Form – Q1403
Q1403
Amendment/Change Form
GHD | Trinidad GHD Amendment Water Tank and Pipeline Project Aug2024 signed.docx (May 2021) The Power of Commitment | Page 1 of 2
This Amendment/Change is effective this 15th day of January 2025, (the “Effective Date”) between GHD Inc. (hereinafter “GHD”) and City of Trinidad (hereinafter “Client”). In consideration of the mutual promises set forth herein, GHD and Client agree to modify the project details for the Original Agreement between GHD and Client referenced herein.
Project details
Project name: City of Trinidad – Water
Tank and Pipeline
Replacement Project
Project
number:
12591317
Effective Date of
Original Agreement:
September 21, 2022 Project
Manager:
Steven Allen
Description of proposed change:
Add additional budget to extend construction management services based on extended construction timeline.
Current budgeted
effort
$1,122,500.00 Current
completion date:
June 30, 2025
This change
(variation)
$95,000.00
Revised budgeted
effort total
$1,217,500.00 Revised
completion date:
June 30, 2025
GHD | Trinidad GHD Amendment Water Tank and Pipeline Project Aug2024 signed.docx (May 2021) |
In witness whereof, GHD and Client have caused this Agreement to be executed by their duly authorized representatives as of the Effective Date.
GHD
GHD Inc.
Steven Allen
Project Manager
January 15, 2025
Client
Gabriel Adams
City Clerk
January 15, 2025
DISCUSSION AGENDA ITEM 1
SUPPORTING DOCUMENTATION ATTACHED
1. Resolution 2025-01; Acknowledging the Public Service of Jack West.
City of Trinidad Resolution 2025-01 Page 1 of 1
TRINIDAD CITY HALL Cheryl Kelly, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2025-01
ACKNOWLEDGING THE PUBLIC SERVICE OF JACK WEST
WHEREAS, Jack West served as a Trinidad City Council member from March 13, 2013 through December 10, 2024, and Mayor Pro-Tem from January 2019 through December 2024. He embraced his role as a public official, encouraged the community to engage respectfully with one another, promoted inclusive and balanced decision-making processes, and rarely missed a meeting in over 12 years of service.
WHEREAS, a long-time resident with a view of Town Hall from his front door, West kept community harmony one of his top priorities. His thoughtful and inclusive nature ensured that all perspectives were welcomed in the discussion. He provided steady leadership for three City Managers, and shared the table with 13 fellow Councilmembers during his tenure.
WHEREAS, West’s reliability earned him the Mayor Pro-Tem role and made him the automatic go-to “Alternate” backing up his fellow Councilmembers on their committee assignments. For many years he served as the City’s representative to the Humboldt County Association of Governments, keeping the City informed on local and regional transportation initiatives and provided monthly updates on the status of highway 101’s Last Chance Grade each winter.
WHEREAS, West’s love of the outdoors and passion to stay active earned him the Trails Advisory Committee Chair position which he also held for several years. He welcomed each member and the groups they represented to the table, and worked diligently to keep the town’s beloved trails open despite Mother Nature’s relentless effort to make them challenging to use.
WHEREAS, West was committed to bringing Tribal Governments together and protecting cultural resources. He served for several years on the Tsurai Management Team recognizing the significance of the Tsurai Village Site, and honored the heritage of all Native Americans.
WHEREAS, West’s patience and helpful nature made his wife Jan the envy of many of her peers in town, earning him a lifetime honorary membership in the Club. On any given day you’d find him on a ladder decorating, hauling boxes in and out the Town Hall, volunteering and coordinating many town events, or asking City staff how he could help initiate improvements to preserve the town’s facilities.
WHEREAS, West did his job. He showed up for meetings prepared. He was actively engaged during development of the Short-Term Rental Ordinance that now serves as a model of success for other California cities. He provided steady leadership and listened, with empathy, to all perspectives and often reminded the public during challenging discussions that compromises must be reached on both sides to set good policy.
NOW, THEREFORE IT BE RESOLVED, THAT the City Council of Trinidad congratulates and thanks Jack West for his whole-hearted and dedicated service to the citizens of Trinidad, and to the future well-being of the community.
PASSED UNANIMOUSLY AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 14th day of January, 2025.
Attest:
____________________ ____________________
Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
DISCUSSION AGENDA ITEM 2
NO SUPPORTING DOCUMENTATION SUBMITTED
2. Resolution 2025-02; Acknowledging the Public Service of Steve Ladwig.
City of Trinidad Resolution 2025-02 Page 1 of 1
TRINIDAD CITY HALL Cheryl Kelly, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
RESOLUTION 2025-02
ACKNOWLEDGING THE PUBLIC SERVICE OF STEVE LADWIG
WHEREAS, Steve Ladwig served two full terms as a Trinidad City Council member from December 14, 2016 through December 10, 2024. He embraced his role as a public official, encouraged the community to engage respectfully with one another, promoted accountability and fact-based decision-making processes, and recognized City Staff for their work and dedication.
WHEREAS, Ladwig served as Mayor from January 2019 through December 2022. He provided strong leadership through two City Manager transitions, four City elections, and faced many challenges with an even keel and sense of humor that helped break the ice during difficult discussions. He kept environmental and economic resiliency his top priorities, representing the City on the Trinidad Bay Watershed Council, and on the Redwood Regional Economic Development Corp. (RREDC).
WHEREAS, Ladwig championed initiatives that protected the natural and scenic resources of Trinidad. He voted, without hesitation, to support programs that kept the General Plan update process moving forward and implemented thoughtful, long-range planning concepts. He was not afraid to speak his mind on controversial issues that would have an impact on Trinidad for decades to come, and supported water conservation measures to protect the City’s water supply during the drought.
WHEREAS, Ladwig had a unique talent for keeping public discussions focused, engaging, and productive.
He learned from mistakes and celebrated City success. He participated thoughtfully during complex annual budget discussions, encouraged public engagement in civic matters, and calmed the room when nerves ran hot.
WHEREAS, Ladwig was committed to protecting cultural resources, recognizing the significance of the Tsurai Village Site, and honoring the heritage of all Native Americans. He participated in many Government-to-Government meetings with Tribal representatives where information was shared and valuable insight was gained that helped shape policy.
WHEREAS, Ladwig was committed to the well-being of the community. He provided strong leadership and guidance during discussions related to the City’s drinking water system, recognized all voices and opinions, and helped the community find balance on many complicated issues. He kept it real, and always found a way to translate government speak into common, understandable language that promoted interest and engagement.
WHEREAS, Ladwig honored the past, embraced the future, and inspired his friends and colleagues to keep thinking outside the box.
NOW, THEREFORE IT BE RESOLVED, THAT the City Council of Trinidad congratulates and thanks Steve Ladwig for his whole-hearted and dedicated service to the citizens of Trinidad, and to the future well-being of the community.
PASSED UNANIMOUSLY AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 14th day of January, 2025.
Attest:
____________________ ____________________
Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
DISCUSSION AGENDA ITEM 3
SUPPORTING DOCUMENTATION ATTACHED
3. Discussion/Decision regarding Cycle 10 HSIP Project – GHD Contract Amendment for Supplemental Construction Engineering Services and Review of Pedestrian Safety Improvements.
AGENDA ITEM
Date: January 14, 2025
________________________________________________________________________ Item: Cycle 10 HSIP Project – GHD Contract Amendment for Supplemental Construction Engineering Services and Project Update
In November 2020, the City submitted three applications to Caltrans Highway Safety Improvement Program (HSIP) Cycle 10 for Set-Aside funding. The City Engineer collaborated with Public Works staff to identify and develop these project applications. In March 2021, Caltrans notified the City that all three projects were selected for funding:
• Project H10-01-005 Crosswalk Enhancement Set-Aside for $250,000 - Install Rectangular Rapid Flashing Beacons (RRFBs), curb extensions, ADA curb ramps, yield lines, traffic signs, striping and pavement markings.
• Project H10-01-006 Guardrail Upgrades Set-Aside for $416,000 - Upgrade/replace existing guardrail systems and end treatments.
• Project H10-01-007 Edgeline Striping Set-Aside for $132,800 - Install edgelines and improve striping.
The improvements included in the project address some of the critical areas identified in the City’s Local Road Safety Plan (LRSP), including pedestrian safety, aggressive driving/speeding, distracting driving, intersection safety, and bicyclist safety. The LRSP was developed through a collaborative process that included public outreach and input from community stakeholders and representatives from partner agencies.
The City Council authorized the City Manager to execute a task order with GHD Inc. to complete the environmental, engineering, and construction management services for the City of Trinidad’s Cycle 10 HSIP project. The project is currently in the construction phase and is anticipated to be completed by February 2025.
In addition to the improvements identified in the grant application, several additional improvements were added to the construction contract at the request of Council and staff to maximize the use of the available grant funds. The additional improvements include the following:
• View Avenue and Ocean Avenue: Installation of speed humps, signage, striping, and markings. The speed humps were added to reduce vehicle speeds and traffic volumes on these residential streets, and improve safety for all users. • Edwards Street: Striping reconfiguration and signage to provide a wider shoulder area for enhanced pedestrian access between downtown and the beach/harbor. The shoulder improvements to Edwards Street, in addition to the enhanced crosswalk at Hector Avenue, were included in the project to provide for enhanced pedestrian connectivity between downtown Trinidad and the beach/harbor, which was required by the California Coastal Commission due to the closure of Van Wycke Trail.
• Main Street Intersections: Additional striping and marking improvements (e.g., stop markings, limit lines, and crosswalks) at the intersections with Patrick’s Point Drive, Westhaven Drive, and Frontage Road. The existing striping and markings were faded/deteriorated and no longer effective.
The project is currently in the construction phase and is anticipated to be completed by February 2025.
The additional improvements required extra effort from GHD, which was not anticipated at the project's initiation. Specific tasks completed by GHD related to these additional features included CEQA clearance, design plans and figures, attending council meetings, meetings with the public/stakeholders, negotiating costs with the contractor, issuing contract change orders to the contractor, and overseeing construction. GHD has provided a proposed task order amendment for the additional construction engineering services for an estimated amount not to exceed $6,000.
Recently the City has received several complaints regarding the installation of the RRFB crosswalk signs and no parking signs on Edwards Street and their perceived impact to coastal views. GHD Project Manager Josh Wolf will provide Council with a brief presentation that includes an overview of the project and the project improvements, and some potential options to address concerns.
Staff Recommendation:
• Authorize City Manager to execute a task order amendment with GHD Inc. for supplemental construction management services for the City of Trinidad’s Cycle 10 HSIP project.
• Receive presentation and provide direction to staff, if desired.
Attachments:
• GHD Task Order Amendment for the Trinidad Cycle 10 HSIP Project The Power of Commitment 1
Reference No. 12572181
Amendment to
Task Order Agreement between Client and Consultant
Amendment No. 3 to original Task Order No.1 Agreement effective on April 10, 2024, between GHD Inc. (Consultant) and City of Trinidad (“City” Client) for On-Call City Engineer Services.
Project: PW Trinidad HSIP Cycle 10 Project
Client hereby authorizes Consultant to perform additional services as set forth in this Task Order Amendment for the above-named project.
Terms of compensation as set forth below or in specified attachment(s).
Increase budget for the following Project Task:
• Task 4 – Construction Engineering – increase by $6,000 Period of service as set forth below or in specified attachment(s).
Anticipated project finish date: February 28, 2024.
All provisions specified in the new Professional Services Master Agreement dated April 9, 2024 and the original Task Order No. 1 dated December 22, 2021 are in effect. No other agreements, guarantees, or warranties are in effect.
IN WITNESS WHEREOF, the parties hereby execute this Task Order Amendment upon the terms and conditions stated above.
AGREED
Client City of Trinidad Consultant GHD Inc. .
By By____________________________________
Print Name Eli Naffah Print Name Josh Wolf .
Title City Manager Title Business Group Leader/Project Director .
Date Date ___________________________________
Original TO #1 Agreement Budget $231,500
Amendment No. 1 $ 13,300
Amendment No. 2 $ 0
Amendment No. 3 $ 6,000
TOTAL $250,800
DISCUSSION AGENDA ITEM 4
SUPPORTING DOCUMENTATION ATTACHED
4. Discussion/Decision Agreement with Pacific Watershed Associates for Task Order #5; Providing Continuous Bypass Flows Using PWA MkII Telemeter and Display Bypass Flows with IoT Data Analytics Platform.
Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Septic Evaluation • Environmental Services PACIFIC WATERSHED ASSOCIATES INC.
PO Box 4433 • Arcata, CA 95518-4433
Ph 707-839-5130 • Fax 707-839-8168
www.pacificwatershed.com
TASK ORDER #5 – December 18, 2024
under
City of Trinidad/Pacific Watershed Associates 2021 Master Services Agreement (MSA) 01 Statement of Work: Provide continuous bypass flows using PWA MkII Telemeter and display bypass flows with IoT Data Analytics Platform
This document serves as Task Order #5 under the Master Services Agreement for As-Needed Geologic and Hydrologic Services (2021-MSA-01) between the City of Trinidad (City) and Pacific Watershed Associates (PWA). Task Order #5 includes the following tasks related to the ongoing projects at the City’s drinking water treatment facility located along Luffenholtz Creek in Trinidad, California.
Task 5.1. Continuing integration of PWA MkII Bypass Flow Telemeter with Data Analytics Platform The PWA MkII telemeter has been accurately recording stream stage (water levels), and documenting bypass flows, during annual low flows in Luffenholtz Creek just downstream of the Trinidad pump station’s point of diversion site since 2017. Currently, data is being streamed directly to a computer terminal and receiving gateway via a LoRa radio link at the drinking water treatment plant. It has become apparent that it would be more convenient if the telemeter data could be a) accessible remotely over the cloud, b) displayed as a graph for ease of data interpretation by the client, and c) automated such that authorized City personnel are alerted if bypass flow falls below either the 0.86 cfs or 0.15 cfs regulatory thresholds.
PWA has identified a suitable data analytics and visualization platform to integrate with the PWA MkII telemeter.
To do so, PWA altered the code of the telemeter’s LoRa gateway to connect with the InfluxDB cloud-based data visualization platform. Completion of this task in October 2024 has allowed PWA to send bypass flow data to a cloud-based data analytics and visualization platform so the bypass flow data can be remotely accessed.
At the municipal water treatment plant, the office computer is intermittently turned off and/or taken off the internet for security purposes, thereby preventing streamflow data from being continuously uploaded to the cloud.
Resolution requires the installation of a second dedicated computer that is always left operating so telemeter flow data can be continuously transmitted to the cloud platform.
To resolve the issue, PWA suggests installation of a Micro PC to maintain continuous posting of low flow streamflow data. The City Manager and PWA discussed that the City IT personnel will assist with the proposed project and install the Micro PC to the water treatment plant desktop computer. Completing the system set up will allow the Client to remotely view the hydrograph for ease of visual interpretation even when the desktop is offline.
City of Trinidad December 18, 2024
MSA 01, Task Order #5: PWA MkII Telemeter and Data Analytics Platform Integration Page 2 of 2 Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Septic Evaluation • Environmental Services Cost Estimate – Task 5.1. Continuing integration of PWA MkII Bypass Flow Telemeter with Data Analytics Platform
Senior Hydrologist .................................................................... 10 hours @ $150/hr = $1,500 Telemeter Programmer ............................................................. 10 hours @ $150/hr = $1,500 Principal ........................................................................................... 1 hour @ $182/hr = $182 Subtotal $3,182
Micro PC ........................................................................................................ $350/hr = $350 Subtotal $350
Total: $3,532
Task 5.2. 2025 Bypass Flow Measurements and Monitoring
Continuous flow monitoring during the 2025 water year requires physical discharge measurements to calibrate the PWA MKII Bypass Flow Telemeter each low flow season. Flow measurements and monitoring occurs downstream of the stream diversion infrastructure at the City of Trinidad's municipal water treatment plant intake facility. Using the physical discharge measurements a low flow rating curve hydrograph will be linked to the City of Trinidad's computer for continuous flow monitoring using the MKII Bypass Flow Telemeter. PWA will develop rating curves, technical evaluations, and calibration for continued operation in 2025. Maintenance of the telemeter, as well as associated data collection, analysis and regulatory reporting is included in this agreement.
PWA has previously ensured that the installed system is acceptable to the State Water Resources Control Board as an adequate method for monitoring flow in accordance with the requirements of the City's Water Rights Permits.
Cost Estimate – Task 5.2. 2025 Bypass Flow Measurements and Monitoring Senior Hydrologist .................................................................... 48 hours @ $150/hr = $7,200 Principal .......................................................................................... 4 hours @ $182/hr = $728 Subtotal $7,928
Current meter and data logger rental (12 days)........................... 12 days x $100/day = $1,200 Mileage (12 round trips x 30 miles)................................................... 360 mi x 0.65/mi = $234 Subtotal $1,434
Total $9,362
Tasks 5.1 and 5.2....................... Grand Total $12,894 The services described above shall be provided by PWA on a time and materials basis for an estimated cost $12,894. Any additional costs, should they be needed, will not be charged without prior written authorization from the Client.
Professional services by PWA shall commence when authorization is signed by Pacific Watershed Associates and the City of Trinidad.
__________________
Date
__________________
Pacific Watershed Associates
_________________________________
Bill Weaver, Principal and CEO
City of Trinidad
________________________________
Joe Tagliaboschi, City Manager Date
DISCUSSION AGENDA ITEM 5
SUPPORTING DOCUMENTATION ATTACHED
5. Discussion/Decision regarding Planning Commissioner Appointments to Fill (2) 4-Year Terms.
DISCUSSION AGENDA ITEM
Tuesday, January 14, 2025
Item: Discussion/Decision regarding Planning Commissioner Appointments to Fill (2) 4-Year Terms.
Background: Planning Commissioner terms last 4-years, and appointments are made by the City Council.
The 4-year terms expire on a rotating basis in December during each General Election year (even numbered year).
Councilmembers start off the year following a December election by handling several routine tasks in December and January. In January the Council is asked to make appointments to the Planning Commission to fill the vacancies left by rotating term expirations.
The current commissioners are:
Tom Hopkins Trinidad area Resident Term expires December 2024 Tristan Cole City resident Term expires December 2024
Richard Johnson Trinidad area resident Term expires December 2026 Aaron Hakenen City Resident Term expires December 2026
Chris Slay City Resident Term expires December 2026
Trinidad Municipal allows the Planning Commission to include up to (2) Commissioners that live outside the city limits “…in the event there are no acceptable applicants from within the City limits.” Commissioner Hopkins is one of two serving that live outside the City limits. His term is expiring, along with resident Tristan Cole (Berry Road).
With no term limits specified in the Trinidad Municipal Code for Planning Commissioners, current Commissioners are welcome to reapply.
A vacancy notice and request to begin the recruitment process was authorized by the Council at the November 08 regular meeting.
Two (2) letters of interest were received. Current Commissioner Tristan Cole expressed interest in continuing service for another term. Trinidad area resident Roland Johnson has also submitted a letter of interest.
Applicants have been invited to attend the meeting and introduce (or re-introduce) themselves. The Council may wish to either make the appointments or extend the deadline if they feel it necessary. The Planning Commission meets next on January 15. Due to the condensed deadline between both meetings, a new member may not be completely onboarded in time, but will be encouraged to attend and participate, if they feel inclined.
Recommended Action: Consider appointing two volunteers to fill three (2) 4-year terms becoming vacant due to rotating term expirations.
Attachments:
- Vacancy Notice, posted November 12, 2024.
- Municipal Code Section 2.20, Planning Commission.
- Letter of Interest from Tristan Cole (appointed incumbent, in-city resident, Berry Road). - Letter of Interest from Roland Johnson (outside-city resident, Greater Trinidad Area) CITY OF TRINIDAD Cheryl Kelly, Mayor
P.O. Box 390 Gabriel Adams, City Clerk
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
Tuesday, November 12, 2024
PUBLIC ANNOUNCEMENT OF VACANCIES ON THE
TRINIDAD PLANNING COMMISSION
(2) SEATS, TERM: Through DECEMBER 2028
The City of Trinidad is currently seeking qualified individuals to serve as volunteers on the 5-member Planning Commission. There are (2) openings for 4-year terms serving through December 2028.
Of the (2) positions open, the Council may choose to select (1) applicant from the “Greater Trinidad Area”, but the other (1) selected must reside within the city limits.
Experience or an understanding of development or planning-related concepts relevant to the City of Trinidad is preferred - but not required. Commission applicants are appointed by the City Council during open session and attendance is requested for the selection meeting.
Please submit a letter of interest that includes your contact information, connection to the city or Greater Trinidad Area, reason for wanting to serve, and any relevant experience you may have in Planning related matters. The deadline for filing is December 09, 2024, and will remain open until filed.
Send letter of interest to the City Clerk’s Office:
CITY OF TRINIDAD, P.O. BOX 390, TRINIDAD, CA 95570
Deliver letter in person to:
TRINIDAD CITY HALL, 409 TRINITY STREET, TRINIDAD, CA
Or Email to: [email protected]
THE DEADLINE FOR FILING IS 2:00 PM, MONDAY, DECEMBER 09, 2024, OR UNTIL POSITIONS ARE FILLED.
FOR ADDITIONAL INFORMATION OR QUESTIONS, PLEASE CALL 677-0223.
Gabriel Adams - Trinidad City Clerk
1/8/25, 9:00 PM
https://outlook.office.com/mail/inbox/id/AAQkADkxOWYxMDM1LWYyYjYtNDA4Zi05MTBhLTY4Y2I3NTgyYTFjMwAQAOVUqyOI9N5Bu6cqfaICAc8%3D Page 1 of 2 Outlook
Re: PC Vacancy Clarification
From Tristan Cole <[email protected]>
Date Wed 1/8/2025 5:00 PM
To Cityclerk Trinidad <[email protected]>
Cc Cslay Trinidad <[email protected]>; Asouza Trinidad <[email protected]> Gabe,
Thanks for the clarification. I would like to throw my hat in the ring for commissioner for the 2025-28 term.
I have served on the commission for over 2.5 years and would like to continue my contribution to the city. I am happy to answer and questions or concerns about my service.
Thank you,
Tristan
On Wed, Jan 8, 2025 at 7:00AM Cityclerk Trinidad <[email protected]> wrote:
Hey guys,
I think I found an error in a staff report from December 2022 that solves the mystery of who's term is up.
Tristan filled a vacancy left by Cheryl Kelly in April 2022 who had 7 months left in her term, expiring December 2022, along with Richard and Aaron.
In December 2022, Richard and Aaron were reappointed, but I made the mistake of confusing Diane's term expiration (2024) with Cheryl's (2022). We did the outreach. Chris applied and was appointed by Council to a 4-year term through 2026.
Tristan cruised past the 2022 vacancy recruitment, under the radar. He technically should have been the 2026 term.
Diane resigned 2-years early in 2022 before her 2024 term expired, and that's how this got crossed up.
So, to make this extra clean in the records, asking Tristan to consider putting his name in the hat for this round (4-year term expiring 2028) would be the best.
If that's something you're interested in Tristan, let me know. I'm putting the packet together for next Tuesday's Council meeting and would love to have it by Friday morning if possible. A simple email offering to extend would be perfect.
If not, give me a call: 707-499-6473.
1/8/25, 9:00 PM
https://outlook.office.com/mail/inbox/id/AAQkADkxOWYxMDM1LWYyYjYtNDA4Zi05MTBhLTY4Y2I3NTgyYTFjMwAQAOVUqyOI9N5Bu6cqfaICAc8%3D Page 2 of 2 Tom has not expressed interest in re-upping, but we did receive a letter from Roland Johnson (outside city resident).
Sorry for the confusion. My bad. Things were a little hectic in December 2022, more than usual as I recall.
Gabe
1/7/25, 10:28 PM
https://outlook.office.com/mail/id/AAQkADkxOWYxMDM1LWYyYjYtNDA4Zi05MTBhLTY4Y2I3NTgyYTFjMwAQAHj7i2hddOBBjgubVSqkPmw%3D Page 1 of 1 Outlook
Application for the “Greater Trinidad Area” position on the Trinidad Planning Commission.
From roland johnson <[email protected]>
Date Mon 12/9/2024 12:33 PM
To Cityclerk Trinidad <[email protected]>
I have long been invested in the vitality and evolution of the Trinidad Community. My name is Roland S Johnson. I’m a 40 year resident of Westhaven and was a resident of Trinidad from early grammar school days through my first few years of college.
I’m a mostly retired professional consulting engineering geologist having worked on a vast variety of land/infrastructure development, geologic hazard mitigation, and environmental improvement projects.
I’m a firm believer of the concept of “service above self”, particularly regarding voluntary community service. Over the years, that commitment has enabled me to apply my specific knowledge and experience to support my community in various ways. As an example, I was a founding member of the new Trinidad Library Site Selection Committee which then led to working with designers, City decision makers, fundraisers, and eventually managing the Contractor. I also worked closely with the Trinidad Civic Club to implement the emergency relocation of the Memorial Lighthouse to its present site.
Thank you for considering this application. I’m available to discuss my interest in this position by phone (707-845-3047) or email.
Sincerely, Roland Johnson.
DISCUSSION AGENDA ITEM 6
SUPPORTING DOCUMENTATION ATTACHED
6. Grant Project and Activity Report/Discussion.
To: Trinidad City Council
From: Grant Staff: Angela Cather and Becky Price-Hall
Date: January 14, 2025
Re: January 2025 Project and Grant Activity Report
Please note, the grant activity staff report is more detailed than in the past, as to provide a comprehensive introduction to new Council members and City Manager.
Grant Development and Grant Related Tasks
OPC SB 1 Grant Program
On November 12, 2024, City Council directed staff to develop project proposals for the SB 1 Grant Program. Staff has been working on developing a letter of intent for an implementation project to improve the Axel Lindgren Memorial Trail. The Letter of Intent will be brought before the Council in March 2025.
City staff met with the Tsurai Management Team in late December to discuss the potential funding opportunity for the ALMT, a priority project in the Tsurai Management Plan. The group discussed potential project scope items including trail improvements and realignment, groundwater studies, addressing bluff saturation and erosion at the toe of the bluff. The Coastal Conservancy may have a Prop 4 grant opportunity in September 2025 that may be a good fit or related projects along the bluff.
Edwards Street Accessibility and Resilience Improvements The City has been seeking funding for priority projects in the Trinidad Community Coastal Resilience Plan, including the Axel Lindgren Memorial Trail described above. Another priority project is accessibility improvements on Edwards and developing adaptation plans to address instability along the bluffs. In May 2024, Council approved submission of a grant application for the Edwards Street Project to the State of California’s Office of Planning and Research’s (OPR) Adaptation Planning Grant Program (APGP). The funder did not award any of the projects due to lack of funding, so the Trinidad grant team is seeking other applicable funding programs.
Saunder’s Park Recreational Project
On November 12, 2024, City Council to begin exploring alternatives for a playground at Saunder’s Park. Next steps: Meet with the Trinidad Coastal Land Trust to determine their interest. Staff has actively been looking for grant opportunities to fund a park project.
FY 2023 Audit: The grant team worked with the bookkeeper to prepare the FY 2023 information for the Auditor, including ending grant fund balances for total grant income, Revenue Receivable, Expenses payable. The audit information for the FY 2024 is also compiled and ready for the auditor.
Stormwater Permit Compliance:
• Monitoring and Reporting Program Order No R1-2024-0011 January 2025 Project & Grant Activity Report page 2
During the final stages of our Stormwater Project, the City was notified by the North Coast Regional Water Quality Control Board that the City was required to get a Permit Waiver for Waste Discharge Requirements for the stormwater infiltration facilities. Compliance includes monitoring the stormwater discharge annually in June and December and completing an annual Monitoring Report for the Permit Waiver. The grant team has been actively working with Public Works, who perform sampling and visual observations, to compile all final results in order to prepare the results for annual reports. The grant team successfully completed the preparation and submittal of the first annual report in September 2024. • Phase II Small MS4 Annual Report (Stormwater permit)
The grant team prepared and submitted the Year 11 Annual Report for the City’s MS4 (Stormwater) permit to the State Water Resources Control Board (SWRCB) in October 2024. To complete this report, the grants team worked with Public Works, City Planner (SHN), and the Building Department. The MS4 Permit looks at six minimum control measures: Public Education and Outreach, Public Involvement and Participation, Illicit Discharge Detection and Elimination, Pollution Prevention and Good Housekeeping, Construction Site Runoff Control, and Post-Construction Storm Water Management. The SWRCB will accept a request for Waiver of the MS4 permit since we aren’t required to be covered under two permits for the same discharge/facility.
Contract City Engineer Procurement: The grant team completed the process of procuring the contract for the City Engineer in accordance with the US Department of Transportation and California Department of Transportation (Caltrans). Using this procurement method ensures that the City Engineer expenses will be eligible for reimbursement for Caltrans and other grant funding. Virtually all grant agreements require competitive selection of consultants and contractors.
City Bidding Process: The grant team worked with the City Clerk to develop and implement the Uniform Public Construction Cost Accounting program through a City Council ordinance and resolution. This program includes a simplified and expedited contracting process for projects $200,000 and less.
Humboldt Regional Climate Action Plan: Grant staff has recently begun attending monthly RCAP (Regional Climate Action Plan) meetings led by the County’s Planning and Building Department. Currently, the draft CAP is under review, and adoption is planned for June 2025.
Current Grant Projects
Please note that the grant fund financial statements are included separately in the agenda packet.
These fund statements generally show a deficit fund balance because there is a delay in receiving the grant reimbursements. At the end of each calendar quarter, grant staff prepares and submits grant reimbursement requests to the funders, who review and approve the request before the payment is issued.
Local Coastal Program Update Project #3 (Fund 215)
Funder: California Coastal Commission
Project Term: 6/20/2022 – 12/31/2025
Grant Amount: $200,000
January 2025 Project & Grant Activity Report page 3
City Match: none
Project Description: The LCP (Local Coastal Program) update grant includes 5 tasks (besides administration). A brief update for each of the tasks is provided below. We are somewhat behind our originally anticipated schedule due to prioritizing other grants and tasks with more immediate deadlines. However, staff are still on track to complete the grant tasks and requirements. It will take time to get review and comments from Coastal Commission staff, but they are prioritizing the City’s LCP update as much as they can.
Project Status: $47,224.89 has been spent through 09/30/2024, approximately 24% of the grant funds. The next reimbursement request will be submitted in January for the period ending 12/31/2024.
Task Status:
1. Cultural and Historic Resources Element: Comments from the Trinidad Rancheria, Yurok Tribe, and Planning Commission need to be incorporated into the current draft. City staff will continue to consult with tribal entities on an informal basis. Formal Government-toGovernment Consultation will need to occur on the entire General Plan prior to its adoption.
2. Safety Element: Updating the 2012 draft of the Safety Element was a bigger task than originally anticipated due to all the new State regulations and requirements for safety elements. Some of the new requirements are not related to the LCP (e.g. emergency response), so staff focused on the coastal and LCP related issues and sections. The new Community Coastal Resilience Plan was essential for updating the Safety Element. An updated draft of the Safety Element was discussed at the November Planning Commission meeting and will continue to be reviewed at future meetings. The City’s Local Hazard Mitigation Plan is due to be updated in 2025 and will need to be incorporated into the Safety Element. It would also be a good time to consider updating the Emergency Operations Plan and incorporating that as well.
3. Visitor Serving Facilities (VSF) Study and Build-out Analysis: A draft VSF study was completed this summer and submitted to Coastal commission staff for review. The City received comments back in December 2024. A Build-out Analysis has also been drafted but cannot be completed until the draft land use designations are finalized. Our City Planner met with Coastal Commission staff in December 2024 to discuss the LCP update, with this task anticipated as a main topic.
4. Update Previous Studies and Finalize LUP (Land Use Plan): Our City Planner has inventoried and reviewed the previous background studies and have/will be asking the appropriate professional staff (biologist, geologist, etc.) to review and update those reports as needed this winter.
5. Update Trinidad’s IP (Implementation Plan/land use ordinances): Our City Planner has compiled summaries of the deficiencies in the current ordinances as well as previous January 2025 Project & Grant Activity Report page 4
updates that were completed as part of previous LCP update grants, but never adopted or certified by the Coastal Commission. We are also researching recently updated LCPs that we can use as models and have started drafting additional ordinance updates. This task will be much easier as a result of the amendment adopted last year to reconcile the certified and codified versions of the ordinance.
CalRecycle SB 1383 Assistance Grant (Fund 216)
Funder: CA Dept. of Resources Recycling & Recovery
Project Term: 9/1/2022 – 3/3/2025 (there was a statewide extension of 6 months) Grant Amount: $20,000
City Match: none
Project Description: The CalRecycle SB 1383 Assistance Grant provides funding support to address implementation of regulatory requirements associated with SB 1383. The City is currently participating in the HWMA Organics and SB 1383 Compliance Program which will develop a Compliance Roadmap, develop capacity for organics processing and collection, edible food recovery, procurement, and analysis of waste management structure.
Project Status: $13,368.67 has been spent through 9/30/2024, approximately 67% of the grant funds. The next reimbursement request will be submitted in March 2025 for the period 3/1/24 3/3/2025.
The City Manager is participating in a Humboldt Waste Management committee to develop a SB 1383 Compliance Roadmap and assisting with planning and implementation to meet the state requirements for Organics Processing and Collection, Edible Food Recovery, Procurement and analysis of the Waste Management Structure. Grant staff attends the County’s Solid Waste Local Task Force meetings to discuss the County’s current and anticipated actions being taken to come into compliance with SB 1383. Staff attends CalRecycle webinars, which discuss other projects throughout California and provided guidance to using grant funds. Grant staff recently implemented the green-waste Drop-off voucher program, which provided all City residents a voucher for a free green-waste drop-off for up to 240 pounds at our local collection agency – Humboldt Sanitation. The program ended on December 31, 2024.
CalRecycle SB 1383 Assistance Grant – OWR4 Funding Round (Fund 218) Funder: CA Dept. of Resources Recycling & Recovery
Project Term: 3/7/2024 – 4/1/2026
Grant Amount: $75,000
City Match: none
Project Description: The CalRecycle SB 1383 Assistance Grant provides funding support for a feasibility study for a regional organics processing facility and a regional edible food recovery capacity plan. It will also assist in the implementation of regulatory requirements associated with SB 1383. The City is currently participating in the HWMA Organics and SB1383 Compliance Program which will develop a Compliance Roadmap, develop capacity for organics processing and collection, edible food recovery, procurement, and analysis of waste management structure.
January 2025 Project & Grant Activity Report page 5
Project Status: $5,045.70 has been spent through 9/30/2024, approximately 7% of the grant funds. The next reimbursement request will be submitted in April 2025 for the period 10/1/24 to 3/31/2025.
The City Manager’s participation in the Humboldt Waste Management committee, Grant staff participation at the County’s Solid Waste Local Task Force meeting and attendance at CalRecycle webinars are all funded by this grant. Grant staff recently petitioned for a budget adjustment and received approval from CalRecycle to purchase a large dump trailer for our public works staff to assist in the transport and disposal of green waste, as the City (along with the County) does not have organics collection. This grant funded purchase will assist in creating greater efficiency for disposal and transport of green waste for our Public Works department.
Guardrail, Pedestrian Crossing and Edgeline Safety Improvement Project (Fund 532) Funder: Caltrans Highway Safety Improvement Program (HSIP) Cycle 10 Grant Term: 1/5/2022 to 6/30/2025
Grant Budget: $796,800
City Match: none
Project Goals: Enhance pedestrian routes and improve roadway safety.
Project Description: The project includes three components:
1. Curb ramp and sidewalk replacement/upgrades, installation of rectangular rapid flashing beacons (RRFBs), curb/driveway extensions, and signage & striping at the following three (3) locations:
Location 1: Main Street at View Avenue
Location 2: Edwards Street at Hector Street
Location 3: Edwards Street at Galindo Street
2. Upgrade existing guardrail systems, end treatments and signs, and install vegetation control mats at the following two (2) locations:
Location 1: Scenic Drive, south of Langford Road
Location 2: Patrick's Point Drive, north of Ocean Avenue
3. The installation of edge-lines and improved striping and signage along roadways at the following three (3) locations:
Location 1: Trinidad Frontage Road, from N. Westhaven Drive to End Location 2: Stagecoach Road, from City Limits to Main Street Location 3: Westhaven Drive, from City Limits to Trinidad Frontage Road As funding permitted, speed humps were installed at selected locations.
Project Status: An estimated $515,902.69 has been spent through 10/31/2024, approximately 65% of the grant funds. The next reimbursement request will be submitted in January 2025 for the period ending 12/31/2024.
Project components that have been completed, or are in the process of being completed:
January 2025 Project & Grant Activity Report page 6
• Guardrail installation work complete.
• Minor drainage repair work on Patrick’s Point Drive in discussion with County. • Pedestrian curb ramps, crosswalks, and sidewalks (including drainage improvements, manhole covers, etc.) substantially complete.
• Signage is partially complete. Existing or old sign & post removal still needed in some locations.
• Speed humps installed on Ocean Avenue and View Avenue (4 of 4) complete. • Shoulder widening on Edwards substantially complete with some dike removal and installation work pending completion.
• Striping on Frontage Road, Stagecoach Road, and Westhaven Drive significantly complete (needs STOP Marking), with some striping/marking complete in town.
Significant striping/marking effort is needed to complete the project and is weather dependent (appropriate environmental conditions are required for this work). • Curb paint is currently being completed.
State Parks and Recreation Per Capita Grant Allocation (Fund 533) Funder: California State Parks & Recreation
Project Term: 7/1/21 – 12/31/2023
Grant Amount: $177,952
City Match: none
• Pickleball Project
Project Description and Status: This is an allocation from State Parks. The City was allocated funding for approved projects up to the allocation of $177,952. The City has an approved project to make improvements to the Racquet Courts and will be going out to bid soon. Construction is anticipated for early spring 2025, weather permitting. This funding program has complicated requirements, so it has been challenging for the City to identify and move forward with projects.
$10,288.56 has been spent through 9/30/2024, approximately 6% of the grant funds. The City will be able to submit its first reimbursement request when construction begins. • Boardwalk Project
Project Description and Status: The proposed project would improve the boardwalk on Edwards between Van Wycke and the beach parking lot. The City is working to complete requirements for submitting this project, including land tenure documentation and CEQA documentation. While this project has not yet been submitted for approval by State Parks, it has been proposed and State Parks is aware that the City is working with the Trinidad Rancheria to acquire a Land Use Agreement. The Land Use Agreement was approved by the Council in December 2024, and is pending funder legal review and Trinidad Rancheria review/approval.
Trinity Street Pavement Rehabilitation Project (Fund 534) Funder: Department of Transportation
Grant Term: 12/08/2022 to 6/30/2025
Grant Budget: $272,000
January 2025 Project & Grant Activity Report page 7
City Match: None
Project Description and Status: The construction phase of the project has concluded, and we have released the final retention to the contractor, GRS, as no claims were filed against the City by December 21, 2024. The project concluded with the removal and replacement of existing asphalt pavement, pavement striping and markings, utility cover adjustments, monument cover adjustments and manhole cover adjustments on Trinity Street. The project closeout is expected to occur in January 2025.
$257,541.21 has been spent through 10/30/2024, approximately 95% of the grant funds. The next reimbursement request will be submitted in January for the period ending 12/31/2024.
Main Street, Patrick’s Point Drive, and Westhaven Drive Pavement Rehabilitation Project (Fund 535)
Funder: Department of Transportation
Grant Term: 1/30/25 to 6/30/2027
Grant Budget: $800,000
City Match: None
Project Background: The project has been a longtime priority, as Main, Patrick’s Point, and Westhaven Drive are the primary routes into and throughout the City. Needed improvements to these streets were identified by the City in 2013, and since 2013 the pavement conditions have significantly deteriorated. Rehabilitation is needed to maintain function of these routes. Main, Patrick’s Point, and Westhaven Drive are the primary backbone of the City’s transportation network and pavement failure would result in significant social and economic impacts to the community (including residents, businesses, and visitors). The existing sidewalk on the southside of Main is very narrow and currently does not conform with accessibility standards. Upon completion of the project, the useful life of the roadway pavement will be extended, along with improving pedestrian accessibility in downtown Trinidad.
Project Status: In early November, staff submitted an allocation request for $43,000 to begin the environmental studies and permitting phase of the project. The request is set to be reviewed for approval by the California Transportation Commission at their late January 2025 meeting.
Trinidad Water Storage Tank and Pipeline Replacement Project (Fund 606) Funder: Department of Water Resources (DWR) Small Community Drought Relief Program Project Term: 3/4/22 to 6/28/2024, extension to 6/30/2025 Grant Amount: $5,079,090
City Match: None
Project Description: The project includes replacing approximately 4,400 feet of leaky AC water mains and an existing 150,000-gallon redwood water storage tank with a new 250,000-gallon steel water storage tank to help the community stop the loss of water during the current drought.
This will make the community’s water system more reliable and drought resilient.
January 2025 Project & Grant Activity Report page 8
Project Status: $3,119,679.55 has been spent through 9/30/2024, approximately 61% of the grant funds. The next reimbursement request will be submitted in February 2025 for the period ending 12/31/2024.
Contractor, Mercer Fraser, has successfully installed new pipeline on Edwards Street and Van Wycke Street, along with tying into service connections. They also installed a new Pressure Relief Valve (with vault) on Edwards. Mercer Fraser is also continuing to install new pipeline down Westhaven drive, while tying into service connections. New fire hydrants have been installed in the project area on Westhaven Drive approximately every 500 linear feet.
Additionally, the aging 150,000-gallon redwood water tank was demolished at the end of October, and construction of the new 250,000-gallon stainless steel water tank is in progress, which is anticipated to be online by late February to early March 2025. It’s important to note, that all construction activities are weather dependent, and schedules may shift weather permitting.
Intertie and Tank Drought Relief Projects (Fund 607)
Funder: Department of Water Resources (DWR) Multi-Benefit Drought Relief Grant Program Project Period: 3/19/22 to 3/1/2025, an extension is currently under review by the funder Grant Amount: $2,000,000
City Match: None
Project Description: This grant funds two projects, along with funding for overall grant administration.
Project 1 Trinidad-Westhaven Emergency Intertie $1,856,600 Westhaven Community Services District will be the project lead for planning, design, and construction of the Emergency Intertie construction project. The City will be the Grant Administrator, and GHD, the Contract City Engineer, will be responsible for review and concurrence of the project plans, specifications, and engineering documents or calculations provided for review. SHN, the Contract City Planner, will be responsible for review and concurrence of environmental documents, permitting applications, and environmental compliance.
Project Status: $674,288.99 has been spent through 9/30/2024, approximately 36% of the grant funds. The next reimbursement request will be submitted in February 2025 for the period ending 12/31/2024.
The Emergency Intertie Project is having a slow start. Originally, construction was scheduled for this summer 2023, but CEQA, permitting, and project design are still underway. This past year, the City and City’s engineers (GHD) worked closely with WCSD and WCSD’s engineers (PACE) to prepare a scope change that still met the grant requirements and budget. Most recently, the City submitted an amendment request to the funder requesting the scope change, budget adjustment, and time extension, which was approved in late December. The next step is to set up a meeting between both jurisdictions to discuss next steps and develop a schedule from current to the end of the project.
January 2025 Project & Grant Activity Report page 9
Additionally, as there have been changes to the scope and anticipated responsibilities, the current Interim Memorandum of Agreement, must be updated. Staff will address the next steps with Council after the meeting between the City and Westhaven Community Services District.
Project 2 Water Storage Resiliency Project $73,400
This grant provides a small amount of additional funding for the Water Storage Tank being replaced under the Small Community Drought Relief Program Water Storage and Tank & Pipeline Replacement Project (above).
Project Status: $47,335.18 has been spent through 9/30/2024, approximately 64% of the grant funds.
Staff has worked with the funder, coordinated with GHD, and managed this project in coordination with the overall Tank & Pipeline Replacement Project (see above).
Grant Administration $70,000
The grant administration funding supports administrative tasks including financial management of both projects, compiling and submitting grant invoices and progress reports.
Project Status: $45,153.76 has been spent through 9/30/2024, approximately 65% of the grant funds.
Closed Out Grants
The completed projects shown below are included for reference and to provide a final summary of these grant projects.
SB 2 Planning Grant (Fund 213)
Funder: California Department of Housing & Community Development Grant Term: 9/3/20 – 9/30/23
Grant Amount: $160,000
City Match: None
Project Description: The SB2 Planning Grant funding was used to bring the City’s Housing Element into compliance with State requirements. It was also used to develop Accessory Dwelling Unit and other regulations to encourage affordable housing that will be compliant with both HCD and Coastal Commission requirements. Tasks included a parking study, Housing Element administrative tasks, ADU administrative tasks, ADU design and procedures, and grant administration.
Project Status: $162,983.99 was spent, approximately 1% over the grant budget.
Close Out of Grant: The City conducted a parking study and completed a draft report that was prepared for review by the Planning Commission, public, and Coastal Commission. The study indicated that development of ADUs in Trinidad will not negatively impact public parking January 2025 Project & Grant Activity Report page 10
necessary to provide coastal access. The City also successfully developed and adopted a compliant housing element and took steps to implement several of the housing element policies and measures. HCD’s approval of the Trinidad Housing Element was conditional on adopting an ordinance amendment to allow emergency shelters consistent with State law, which the City did and completed the certification process through the Coastal Commission to incorporate the amendment into the City’s LCP. The ADU ordinance was drafted with input, and while there are still a few minor issues to work out, both the City and Coastal Commission staff feel that the ordinance that protects coastal resources is substantially in compliance with State ADU laws.
The City also developed administrative CDP regulations that will allow streamlined approvals of ADUs and other small residential projects, which are essentially ready for adoption and will be incorporated into the final ADU ordinance. Once certified by the Coastal Commission, the City will have an ADU ordinance that meets both Coastal Commission and HCD requirements.
Local Early Action Program (LEAP Grant) (Fund 214)
Funder: California Department of Housing & Community Development Grant Term: 1/4/21 – 9/30/23
Grant Amount: $65,000
City Match: None
Project Description: This grant provided funding assistance to develop housing element policies and procedures that promote and accelerate housing production to meet the City’s Regional Housing Needs Allocation (RHNA). The grant helped the City meet state requirements to streamline approval of affordable housing through development of policies, design standards, plans and incorporating these into the housing and zoning ordinances. Tasks included housing related updates of the zoning ordinance and policies for reasonable accommodation and water use procedures and ordinance.
Status: $ 64,784.30 was spent, 99% of the grant funds.
Close Out of Grant: The project resulted in the adoption of two zoning ordinance amendments.
The first added definitions and provisions consistent with state laws, and the second added provisions for reasonable accommodation in compliance with state and federal fair housing laws.
The City also developed a spreadsheet to track individual water use over time. The past 10 years of water use data was compiled and analyzed and reviewed by the Planning Commission. It was determined that because the total and average water use had decreased over the period of 10 years, it was unnecessary to introduce additional regulations or restrictions. The City also began the development of new landscaping regulations.
REAP Housing Grant (Fund 217)
Funder: HCAOG
Project Term: 12/27/2022 – 5/31/2024
Original Grant Amount: $24,024, with additional supplemental funding from HCOAG = $27,567.98
City Match: none
January 2025 Project & Grant Activity Report page 11
Project Description: The REAP Housing grant allowed the City to update and integrate the City’s development permit application forms, create instruction sheets and answers to frequently asked questions, update the City’s website with the new forms and information, and provide training to staff on the new forms and integrated permit procedures. It also assisted in the development of a preliminary Plan for Services in preparation for potential annexation of a small residential area adjacent to the City; the project also included public outreach. The project also helped streamline the permitting process for housing projects and provided additional clarity for applicants, residents, and City staff as to the permitting requirements and process for development in the City of Trinidad.
Project Status: $23,812.57 was spent through 5/31/2024, approximately 99% of the grant funds.
Close Out of Grant: By the close of the grant, new application forms and applicant guides were drafted, new sections for permitting and zoning information and FAQs were added to the City’s website, and City staff conducted internal discussions and trainings on application and permitting procedures. Regarding the Annexation Study, a preliminary plan for services was developed for a portion of the City’s Sphere of Influence, and outreach materials were drafted both for City officials and the public regarding the annexation process and FAQs.
Storm Water Management Improvement Project Phase 2 (ASBS Storm Water Project) (Fund 528)
Project Term: 9/1/17 – 2/28/24
Primary Funder: State Water Resources Control Board Prop 84 Storm Water Grant Program Grant Budget: $4,833,000
3,653,932.57 was spent through 2/28/2024, approximately 76% of the Prop 84 Grant budget. Not all grant funds were expended because the low bid for the construction contract came in substantially below the grant budget for construction.
Match Funder: US Department of Agriculture – Fund 527
Grant Match Budget: $536,994
$536,994 in project costs has been reimbursed and the USDA grant is completed.
City Match: $12,747 was spent to date from FY 2016 to FY 2019 for pre-grant project development.
Close Out of Grant: The purpose of the project was to construct a low impact development storm water runoff management system to capture, treat, and infiltrate storm water in the City and decommission the outfall TR1032 that discharged stormwater in the Trinidad Head Area of Special Biological Significance (ASBS). Main goals of the project were to eliminate storm water discharges and pollutants in the ASBS from both the City and Telonicher Marine Laboratory stormwater systems. The project resulted in LID facilities including subsurface treatment and infiltration facilities and parking grassy bioswales being designed, permitted, and constructed at a number of sites and the outfall was decommissioned in July 2022. Project effectiveness was assessed based on the reduction in pollutant loading and stormwater quantity discharged to the ASBS.
Goals:
January 2025 Project & Grant Activity Report page 12
1. To reduce storm water pollutant loading in the Trinidad Head ASBS by capture, treatment, and infiltration of storm water runoff from the project area. a. Removal (by diversion to ground) of 100% of pollutants in the City’s project that would otherwise discharge to the ocean receiving waters of the Trinidad Head ASBS based on a 50-year storm.
i. Results: 100% of stormwater pollutants in the City’s project area are now diverted from the ASBS by diversion to ground based on a 50-year storm. b. Decommission City of Trinidad high threat MS4 outfall TRI032. i. Results: The City of Trinidad high threat MS4 outfall TRI032 was decommissioned in July 2022.
c. A detectable reduction in pollutant concentrations in the ocean receiving waters between the pre- and post-implementation sampling years. i. Results: This has been achieved overall.
2. To protect the Trinidad Head ASBS Habitat by reducing the volume of storm water runoff from the project area being discharged in the ASBS. Targets: Divert 100% of the storm water that would otherwise discharge to the ocean receiving waters from the project area:
a. Capture (by diversion to ground) of 100% of the storm water volume from the project are based on a 50-year storm.
i. Results: 100% of storm water volume from the City’s project area is now diverted from the ASBS by diversion to ground based on a 50-year storm. b. Capture (by diversion to ground) of approximately 41.1. acre feet per year based on an average rainfall of 38.1 inches.
i. Results: The stormwater improvements capture runoff of approximately
41.1-acre feet per year by diversion to ground based on an average rainfall of 38.1 inches.
Conclusion: Overall, the goals and targets of the project have been met. Stormwater pollutant loading into the ASBS has been eliminated; and the volume of stormwater discharged into the ASBS from the MS4 outfall has been eliminated. The project has been successful in eliminating a high threat discharge, met regulatory requirements, protected the water quality, habitats and beneficial uses of the ASBS, and helped improve and maintain the watersheds, coastal waters, and communities in the Trinidad area of the benefit of all community members.
Trinidad Community Coastal Resilience Planning Project (Fund 531) Funder: Ocean Protection Council (OPC) Prop 68 Coastal Resilience Grant Grant Term: Upon Agreement execution to 6/30/2024
Grant Amount: $440,000
City Match: None
Close Out of Grant: The project developed the Trinidad Community Coastal Resilience Action Plan for the benefit of its coastal and marine ecosystems, coastal economy, visitors, and local residents. The City of Trinidad collaborated with Planning Partners, stakeholders and the public to engage in coastal hazards and coastal resilience planning, and concept design of several implementation projects.
$439,966.45 was spent through 6/30/2024, approximately 99.99% of the grant funds.
DISCUSSION AGENDA ITEM 7
SUPPORTING DOCUMENTATION ATTACHED
7. City Accomplishments from Eli Naffah.
City Accomplishments, A Partial List for 2019-2024
Based on Actions of the City Council and Implementation by City Staff New City of Trinidad Website
Stormwater Management Improvement Project
Town Hall Solar Project
Removal of Cell Towers on Trinidad Head
Replaced Trinidad Head Steps
Improved Parker Creek Trail
Lapel Pins for City’s 150th Anniversary
Added Rentalscape, STR activity monitoring
Improved relationships with native communities
Improved relationship with Coastal Commission
General Plan and Housing elements updated
Developed a Coastal Resilience Plan
Local Coastal Program Update
HSIP Guardrail, Pedestrian Crossing and Edgeline Safety Improvement Project Water Tank and Pipeline Project – 250,000-gallon stainless steel water tank Water Emergency Intertie with Westhaven CSD
Parks Per Capita Grant for Racquet Court and Boardwalk
Speed Humps on Ocean and View streets
Onsite Wastewater Treatment Systems compliance/Septic
Water Plant system improvements
Leash Law Signage
Animal Control Contract with County
Downtown Pedestrian Connectivity Project on Trinity Street Trinity Street Pavement Rehabilitation
STR Ordinance update
Moratorium on STR’s during COVID
Regional Edible Food Recovery Program and Composting (SB1383) New city attorney/Mitchell Law Firm
Contract with Pacific Coast Security for supplemental law enforcement CERT (Community Emergency Response Team) formed for Greater Trinidad Area Regional planning for a fire district
RCAP (Regional Climate Action Plan)
Trinidad named one of 12 best places to live on any coast in the US by Coastal Living magazine Trinidad #16 of 60 Charming American Towns in Oprah Magazine 2024 City Accomplishments, A Partial List
Based on Actions of the City Council and Implementation by City Staff Replaced Trinidad Head Steps
Replaced railings on Van Wycke retaining wall and placed warning sign for eroded area Cut vegetation for redirected ALMT
General Plan updates
Developed a Coastal Resilience Plan
Local Coastal Program Update
HSIP Guardrail, Pedestrian Crossing and Edgeline Safety Improvement Project Water Tank and Pipeline Project – 250,000-gallon stainless steel water tank and waterline Water Emergency Intertie with Westhaven CSD
Parks Per Capita Grant for Racquet Court and Boardwalk
Speed Humps on Ocean and View streets
Onsite Wastewater Treatment Systems compliance/Septic
Water Plant system improvements
Trinity Street Pavement Rehabilitation
Regional Edible Food Recovery Program and Composting (SB1383) Renewed Contract with Humboldt Sanitation
Regional planning for a fire district, Contract with Westhaven Fire Chief RCAP (Regional Climate Action Plan)
Community Survey
Water Rate Study
DISCUSSION AGENDA ITEM 8
SUPPORTING DOCUMENTATION ATTACHED
8. City Goals from Mayor Kelly.
2025 Priorities
CUSTOMER SERVICE
Office Hours
Responsiveness
Communication
COMMUNITY
Community Events
Tribal Collaboration and
Cultural Education
TEAM
Employee Manual
Salary Survey
Onboarding and
Retention
PUBLIC SAFETY
Law Enforcement
Animal Control
Traffic Calming
Disaster Response (CERT)
Coastal Resiliency
RECREATION
Tennis Court/Pickle Ball
Trail Maintenance
FACILITIES
Town Hall Renovation
Water Plan Upgrade(s)
FINANCES
Budget Management
Grant Acquisition
Control Water Plant
Costs
POLICIES
General Plan
Ordinance Updates
City of Trinidad 2025 Strategic Priorities
The 2025 strategic priorities for Trinidad include a focus on sta:ing, public safety, financial discipline, community and economic development, facility and recreational enhancements, policy updates (including the City’s General Plan) and improvements in the customer service between City government and sta: and the residents of Trinidad. There are many actions nested under these priorities, which are inter-connected to the City’s Fiscal budgeting process and based on feedback from the Community Satisfaction Survey, along with other public feedback.
Actions supporting the strategic priorities for 2025 include:
• Public Safety – Leverage new agreements with Law Enforcement and Animal Control (2024) to enforce City ordinances as appropriate. Evaluate tra:ic calming measures implemented in 2024 and adapt if needed. Continued focus on Coastal Resiliency projects, disaster response planning, and fire services.
• Community – Support recurring community events and encourage new activities. Continue meetings with tribal leadership and provide cultural educational opportunities to the Council and public.
• Customer Service – Post o:ice hours on the website and at Town Hall (as always).
Continuous improvement to respond to complaints and general emails/phone calls from the public.
• Facilities – Water tank replacement and other water plant upgrades. Renovation of the Town Hall is a high priority over the next two years, including window replacement, exterior and interior paint, solar connection (kitchen and club room) and front porch overhaul.
Establish a utility undergrounding fund.
• Recreation - New tennis/pickle ball court in Spring of 2025. Continued trail maintenance and re-open Axel Lindgren Memorial Trail.
• Policies – Continued work to finish the City’s General Plan and to begin the process of updating the associated ordinances and policies.
• Finances - Strive to better control water plant costs and continue to evaluate fiscal execution. Support grant acquisition as appropriate.
• Invest in People (Team) – Hire and onboard new City Manager, Chief Plant Operator, and Project Manager. Conduct employee salary survey. Revise the employee manual.
DISCUSSION AGENDA ITEM 9
SUPPORTING DOCUMENTATION ATTACHED
9. Discussion/Decision regarding Council Commissionership and Representative Assignments.
TRINIDAD CITY COUNCIL
Committee Assignments: Revised January 10, 2023.
COMMITTEE REP ALT
Humboldt Waste Management Authority HWMA
https://www.hwma.net
West Kelly
Humboldt County Association of Governments HCAOG
https://www.hcaog.net
West Tuttle
Tsurai Management Plan Implementation Committee West Breckenridge Redwood Regional Economic Development Corp. RREDC
https://rredc.com/
Ladwig Breckenridge
HTA Humboldt Transit Authority HTA
https://hta.org
Ladwig West
Redwood Coast Energy Authority RCEA
https://redwoodenergy.org
Tuttle Kelly
CCNM Trinidad Gateway Committee Kelly Ladwig
Humboldt County Convention & Visitors Bureau HCCVB. No rep. Chamber should take on this role
Office of Emergency Services OES
https://humboldtgov.org/356/Office-of-Emergency-Services Kelly Ladwig
Hazardous Materials Response Authority HMRA
Quarterly Meetings
Kelly West
Humboldt Mayors Committee Kelly West
Tribal Government Liaison – (Trinidad Rancheria/Yurok Tribe) Kelly West League of CA Cities Naffah Kelly/West
Trinidad Trails Committee West Kelly
Water Advisory Committee Kelly Tuttle
Trinidad Watershed Council Ladwig