City Council Meeting Agenda: 02-11-2025 cc Page 1
Posted: Friday, February 07, 2025
NOTICE AND CALL OF A REGULAR MEETING OF THE
TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, FEBRUARY 11, 2025, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.
CLOSED SESSION BEGINS AT 5:00PM
For your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us
PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comments to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day, or email to [email protected] HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 899 0949 2809 Passcode: 834637 PLEASE NOTE that live meeting logistics will be prioritized. Connectivity issues on the part of the City may result in the meeting being delayed or rescheduled but technical challenges experienced by individuals will not interrupt or halt progress of the meeting.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Calif. Gov. Code Section 54956.9(d)(1)) (1 Case:
City of Trinidad vs. Tsurai Ancestral Society, et. al, Humb. Co. Sup. Court Case No. 180684 IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES – 01-14-2025 cc
VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
VIII. STAFF REPORTS – City Manager & Humboldt County Sheriff Dept.
IX. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Please direct your comments to the Council as a whole, maintain decorum and avoid personal attacks on staff, members of the Council and/or other members of the public. Council and staff responses will be minimal for non-agenda items.
X. CONSENT AGENDA All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.
City Council Meeting Agenda: 02-11-2025 cc Page 2
1. Staff Activity Report – December 2024
2. Financial Statements – December 2024
3. Law Enforcement Report – January 2025.
4. Approval of GHD Task Order for STIP Funded Main Street Road Rehabilitation Project.
5. Discussion/Update on Ocean Protection Council SB1 Sea Level Rise Grant Funding Proposal for Axel Lindgren Trail Coastal Access.
DISCUSSION/ACTION AGENDA ITEMS
1. Proclamation 2025-01; Acknowledging Public Service of Former City Manager Eli Naffah.
2. Continued Discussion/Decision regarding Cycle 10 HSIP Project – Review of Pedestrian Safety Improvements.
3. Discussion/Decision regarding Revised Draft MOU Between the City of Trinidad and the Westhaven Community Services District regarding the Water System Intertie Project.
4. Discussion/Decision regarding Improvements to Racquet Court Through the Per Capita Grant.
5. Discussion/Decision regarding Water Advisory Committee Status.
6. Discussion/Decision to Develop Guidelines or a Formal Policy to Submit Future Agenda Items to the Council for Consideration.
X. FUTURE AGENDA ITEMS
XI. ADJOURNMENT
APPROVAL OF MINUTES FOR:
JANUARY 14, 2025 CC2
Supporting Documentation follows with: 8 PAGES
01-14-2025 City Council Meeting Minutes Page 1
MINUTES OF THE REGULAR MEETING OF THE TRINIDAD CITY COUNCIL TUESDAY, JANUARY 14, 2025 (LIVE/HYBRID)
I. CALL TO ORDER
Mayor Kelly called the live-hybrid meeting to order at 6:00pm. Council members in attendance: Kelly, Tuttle, Breckenridge, Varela, Kenny. City Staff in attendance: City Manager Eli Naffah, In-coming City Manager Joe Tagliaboschi, City Clerk Gabriel Adams, Deputy Clerk Anton Souza, Grant Adminstrator Angela Cather, City Engineer Josh Wolf. Approximately (11) participants were present by video-conference, and (16) were present live at the beginning of the meeting.
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
1. Conference with Legal Counsel – Existing Litigation (Calif. Gov. Code Section 54956.9(d)(1)) (1 Case: City of Trinidad vs. Tsurai Ancestral Society, et. al, Humb. Co. Sup. Court Case No. 180684
IV. RECONVENE TO OPEN SESSION
No reportable action taken in closed session.
V. APPROVAL OF THE AGENDA
Motion (Kenny/Breckenridge) to approve the agenda as submitted. Passed unanimously.
VI. APPROVAL OF MINUTES – 12-10-2024 cc2
Motion (Breckenridge/Tuttle) to approve the minutes as submitted. Passed unanimously.
VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
Tuttle: Nothing to report.
Breckenridge: Nothing to report.
Varela: Nothing to report.
Kenny: Nothing to report.
Kelly: HCAOG acknowledged the service of Jack West. Attended Hazard Mitigation Team and Hazardous Materials Response Authority (HMRA) meetings.
VIII.STAFF REPORTS – City Manager & Law Enforcement
City Manager Naffah highlighted accomplishments summarized in the staff report included in the meeting packet.
HCSO Lt. McCall summarized December stats.
IX. ITEMS FROM THE FLOOR – NO ITEMS PRESENTED
(Three (3) minute limit per Speaker unless Council approves request for extended time.)
X. CONSENT AGENDA
1. Staff Activity Report – December 2024
2. Financial Statements – November 2024
3. Law Enforcement Report – December 2024.
4. Authorize City Clerk to sign a GHD Agreement Budget amendment for the Trinidad Water Storage Tank and Pipeline Replacement Project.
Motion (Breckenridge/Kenny) to pull number 4 for discussion. After brief clarification satisfying Councilmember Kenny, Council proceeded to approve the consent agenda in full. Passed unanimously.
XI. DISCUSSION/ACTION AGENDA ITEMS
1. Resolution 2025-01; Acknowledging the Public Service of Jack West.
Mayor Kelly read the resolution aloud and presented West with a copy. 01-14-2025 City Council Meeting Minutes Page 2
West thanked the Council expressed hope for the community moving forward and pride in over a decade of service.
By consensus the Council adopted Resolution 2025-01.
2. Resolution 2025-02; Acknowledging the Public Service of Steve Ladwig.
Mayor Kelly read the resolution aloud and presented Ladwig with a copy.
Ladwig noted the Council’s role is as hub of the wheel, and recognized how important community engagement is to the success of government.
By consensus the Council adopted Resolution 2025-02.
3. Discussion/Decision regarding Cycle 10 HSIP Project – GHD Contract Amendment for Supplemental Construction Engineering Services and Review of Pedestrian Safety Improvements.
City Engineer Josh Wolf provided a presentation to the Council. In November 2020, the City submitted three applications to Caltrans Highway Safety Improvement Program (HSIP) Cycle 10 for Set-Aside funding. The City Engineer collaborated with Public Works staff to identify and develop these project applications. In March 2021, Caltrans notified the City that all three projects were selected for funding:
• Project H10-01-005 Crosswalk Enhancement Set-Aside for $250,000 - Install Rectangular Rapid Flashing Beacons (RRFBs), curb extensions, ADA curb ramps, yield lines, traffic signs, striping and pavement markings.
• Project H10-01-006 Guardrail Upgrades Set-Aside for $416,000 - Upgrade/replace existing guardrail systems and end treatments.
• Project H10-01-007 Edgeline Striping Set-Aside for $132,800 - Install edgelines and improve striping.
The improvements included in the project address some of the critical areas identified in the City’s Local Road Safety Plan (LRSP), including pedestrian safety, aggressive driving/speeding, distracting driving, intersection safety, and bicyclist safety. The LRSP was developed through a collaborative process that included public outreach and input from community stakeholders and representatives from partner agencies.
The City Council authorized the City Manager to execute a task order with GHD Inc. to complete the environmental, engineering, and construction management services for the City of Trinidad’s Cycle 10 HSIP project. The project is currently in the construction phase and is anticipated to be completed by February 2025.
In addition to the improvements identified in the grant application, several additional improvements were added to the construction contract at the request of Council and staff to maximize the use of the available grant funds.
The additional improvements include the following:
• View Avenue and Ocean Avenue: Installation of speed humps, signage, striping, and markings. The speed humps were added to reduce vehicle speeds and traffic volumes on these residential streets, and improve safety for all users.
• Edwards Street: Striping reconfiguration and signage to provide a wider shoulder area for enhanced pedestrian access between downtown and the beach/harbor. The shoulder improvements to Edwards Street, in addition to the enhanced crosswalk at Hector Avenue, were included in the project to provide for enhanced pedestrian connectivity between downtown Trinidad and the beach/harbor, which was required by the California Coastal Commission due to the closure of Van Wycke Trail. • Main Street Intersections: Additional striping and marking improvements (e.g., stop markings, limit lines, and crosswalks) at the intersections with Patrick’s Point Drive, Westhaven Drive, and Frontage Road. The existing striping and markings were faded/deteriorated and no longer effective.
The project is currently in the construction phase and is anticipated to be completed by February 2025.
The additional improvements required extra effort from GHD, which was not anticipated at the project's initiation. Specific tasks completed by GHD related to these additional features included CEQA clearance, design plans and figures, attending council meetings, meetings with the public/stakeholders, negotiating costs with the contractor, issuing contract change orders to the contractor, and overseeing construction. GHD has 01-14-2025 City Council Meeting Minutes Page 3
provided a proposed task order amendment for the additional construction engineering services for an estimated amount not to exceed $6,000.
Recently the City has received several complaints regarding the installation of the RRFB crosswalk signs and no parking signs on Edwards Street and their perceived impact to coastal views. RRFB pedestrian activated safety devices are used to increase driver awareness at crosswalks and are proven effective. Edwards is one of the busiest roads in town with local, commercial, and visitor/tourist traffic. The crosswalks connect the only pedestrian route between downtown Trinidad and the beach/harbor, with limited street lighting.
Visual renderings of the proposed enhancements were presented and approved by the Council most recently in March of 2023. Potential options to address concerns with RRFB’s at Edwards and Hector Streets include:
• Reduce the angle of the solar panels and reevaluate in 6 months. • Remove RRVB’s and retain only the pedestrian and arrow signs - not recommended. • Remove the entire sign system – not recommended.
Two “No Parking” signs were installed, in addition to the red curb paint, to discourage vehicles from parking in the wider shoulder area (shoulder increased from 5-7’. The options include doing nothing, or removing them.
Council questions included:
Kelly: Another potential solution could be in-ground lighting across the crosswalks, and the Local Road Safety Plan process actively engaged with the public and documented safety priorities requested at that time. Wolf added these are added in combination with the signs, requiring a power source, and have been problematic in Humboldt County due to cost, weather deterioration, and cost.
Kenny: Cost for intersection signage? Wolf estimated approximately $15k per intersection.
Breckenridge: Would it be advisable to remove intersection signs and replace with stop signs? Wolf explained that there would be more regulations and analysis required, and California law would prohibit it without a study determining certain criteria that likely will not apply in these locations.
City Manager Tagliaboshi asked Wolf to touch on the grant requirements and possible returning equipment purchased, and reminded the Council that the Coastal Commission had input recommending these improvements for primary access to the Harbor with Van Wycke Trail not being advised due to its deteriorated condition. Wolf stated that Caltrans is essentially paying for them, the value may be pennies on the dollar, and Caltrans would have to be consulted. Sign height is also controlled by traffic safety engineering standards.
Varela: Has anyone commented on traffic safety data collected at these intersections? City Manager Tagliaboschi noted that the project wasn’t warrant driven by those standards, but rather safety feedback from the public and also strong encouragement from the Coastal Commission due to the status of Van Wycke closure and future use.
Tuttle: There wasn’t a need, in my opinion, for the intersection at Hector. Wolf noted that the Hector area is very congested during busy months of the year, with vehicles parked on Hector and also down Edwards.
Kelly: We rely on data and engineering teams to advise us. I have anecdotally witnesses slower traffic at the intersections. I also met Hector Street with resident Andrew Davis, who argued the signs should be removed and violate the City’s own viewshed policies. Although I met with Davis, I am still impartial on the subject and look forward to hearing all the input tonight.
Breckenridge: Summarized a letter submitted from resident Deborah Frame, who is hearing impaired and appreciates the signs.
Public comment included:
Andrew Davis – Trinidad
I observe that intersection frequently as I live on Hector. I submitted an email for public comment that raises several viewshed concerns and demand the signs be removed. The City violated its own ordinances that should have protected me from this. This shouldn’t have happened. I challenge the statement that design review wasn’t required. Story-poles should have gone up as a nice gesture to the residents impacted. I’m disappointed in the town for not exhibiting model behavior and courtesy towards its residents. Remove 01-14-2025 City Council Meeting Minutes Page 4
everything at Hector. The Galindo intersection is on a blind curve and the signs won’t be effective. It’s up to people to be aware of traffic when crossing. I walk that road daily and see mostly well-mannered driving patterns.
City Attorney Russ Gans noted that the signs in question would be exempt from design review, and categorically exempt from CEQA.
Kati Breckenridge approached the podium to read a comment in full submitted by hearing impaired, Underwood resident Deborah Frame sympathetic to the aesthetic concerns raised, but in full support of the signage as a safety measure for families with children, and people with disabilities.
Ana Davis – Trinidad
Hector Street resident directly impacted by the visual aspect of the signs, challenging the safety effectiveness of the installation. I’m a community member, and it makes me sad to see this happen without being contacted directly with notification of the signs. I care about the safety of our residents. I walk all over town and have no safety issues walking down Edwards. Quoted pedestrian death statistics and demographics, disagreeing that community safety is not threatened, warranting those signs. Just because we get grant money doesn’t mead we need to spend it. Signs glow with sun and moonlight, along with illuminate during the day with their bright color. I request they be removed. Residents should be informed about significant changes to the landscape of the town and changes that will affect them. The decision was made in fear, and the statistics shared show that residents have very little to fear in the first place and different solutions exist for protecting them from being hit by cars.
Tim Needham – Trinidad
Described a situation involving a driver towing a boat uphill and another driver behind it, also with a boat, and the sudden stopping to yield at a crosswalk. There wasn’t a traffic study performed on that.
Jeff Bairey – Trinidad
I just moved here 2.5 years ago, and bought the house because of the great views. The signs are gross, large, and unnecessary, standing 14 feet tall with 8 square feet of surface. Routing people down Edwards is the problem. If we had Van Wycke trail open this wouldn’t be happening. The solution is getting Van Wycke trail back open and taking people off Edwards. Both intersections crosswalks are unnecessary. Nobody ever crosses at Galindo in that direction, students on their way to the Marine Lab included. Those signs are for congested urban areas. I object to all the crosswalk signs. I have never once parked against the red curb on Edwards, making the “no parking” signs also unnecessary. A traffic study wasn’t performed, leading to these conclusions. Outreach should have been performed with buy-in from the neighbors like the effort done on Ocean and View for speed humps. That didn’t happen. Remove all of the signs.
Kenny: West of the Marine Lab the State Park trail dumps out onto Edwards. This has always been a problematic area for pedestrian safety and the Galindo crosswalk was a solution.
Aaron Hakenen – Trinidad
We need to make sure the solutions are sized appropriately for the character and vibe of our community. An email between the City Clerk and Andrew Davis mischaracterized my position regarding the crosswalks, unintendedly. As quoted in the email, I was speaking as a resident. I believe a crosswalk is a good thing, did question the need for both, but was silent on the issue of signage. I also noted one of the best features about this town is the lack of signage, and just because we can install them doesn’t mean we should. Having a painted crosswalk is a vast improvement and possibly something we can live with.
Patti Fleschner – Trinidad Area
I think the signs are awful abominations and the “no parking” signs are unnecessary. I support Mr. Davis and others that oppose the sign.
Wolf noted the contractor will be addressing the Galindo sidewalk issue that occurred as a result of accessibility standards. Although there wasn’t a marked crosswalk at Galindo historically, there was a curb ramp. Site visibility was considered and vegetation was removed to improve it. Regarding connectivity, we definitely reviewed that as part of the project and identified concerns raised by the Marine Lab and Trinidad School.
Finally, “No Parking” signs are not necessary for enforcement of illegally parked vehicles at red curbs. 01-14-2025 City Council Meeting Minutes Page 5
Kenny: 2’x2’ signs (directional) are exempt from design review. Could the larger signs violate this policy? Wolf noted these are warning (safety) signs, not directional.
Council comments included:
Breckenridge: I’ve heard some persuasive arguments tonight, but there could be other opinions I haven’t heard. I think another meeting continuing the discussion is due.
Tuttle: We failed as a Council to do outreach and receive public input. We put the effort into the speed humps on Ocean and View. These signs are good for other cities, but not necessarily for Trinidad.
Varela: I am a mother of 2 kids with a dog. The project has made Edwards safer and more walkable for me. I acknowledge all the residents expressing their concerns, impacted by this project. We should reflect on these comments, remove the “no parking” signs, consider the view obstructions, and also be mindful of making connectivity safe.
Kenny: An ounce of prevention is worth a pound of cure. I’m sure that if everyone spoke when the signs were originally discussed, they probably wouldn’t have gone up. There’s great irony that the Coastal Commission was urging us into this because of the Van Wycke closure – but may have forgotten that the closure was temporary. I consider myself a fiscal conservative, and am disturbed with the thought of having to pay for improvements that we aren’t using.
Kenny: I propose a motion that if Caltrans will let us keep 50% of the cost that may otherwise have to reimbursed, the flashing signs can be taken down. No parking signs should be removed, regardless, and stencil “no parking” on the red curb.
Kenny deferred to Breckenridge who casually suggested an informal motion without formalizing it.
Motion #1 of 2: (Breckenridge/Kelly) to table this discussion to the February meeting with purposeful outreach to the community welcoming input for Council consideration, remove “no parking” signs immediately. Passed unanimously.
Motion #2 of 2: (Kelly/Varela) to authorize City Manager to execute a task order amendment with GHD Inc. for supplemental construction management services for the City of Trinidad’s Cycle 10 HSIP project. Passed unanimously.
4. Discussion/Decision Agreement with Pacific Watershed Associates for Task Order #5; Providing Continuous Bypass Flows Using PWA MkII Telemeter and Display Bypass Flows with IoT Data Analytics Platform.
Pacific Watershed Associates representative Todd Kramer explained that the PWA MkII telemeter has been accurately recording stream stage (water levels), and documenting bypass flows, during annual low flows in Luffenholtz Creek just downstream of the Trinidad pump station’s point of diversion site since 2017.
Currently, data is being streamed directly to a computer terminal and receiving gateway via a LoRa radio link at the drinking water treatment plant. It has become apparent that it would be more convenient if the telemeter data could be a) accessible remotely over the cloud, b) displayed as a graph for ease of data interpretation by the client, and c) automated such that authorized City personnel are alerted if bypass flow falls below either the
0.86 cfs or 0.15 cfs regulatory thresholds.
PWA has identified a suitable data analytics and visualization platform to integrate with the PWA MkII telemeter.
To do so, PWA altered the code of the telemeter’s LoRa gateway to connect with the InfluxDB cloud-based data visualization platform. Completion of this task in October 2024 has allowed PWA to send bypass flow data to a cloud-based data analytics and visualization platform so the bypass flow data can be remotely accessed.
At the municipal water treatment plant, the office computer is intermittently turned off and/or taken off the internet for security purposes, thereby preventing streamflow data from being continuously uploaded to the cloud. Resolution requires the installation of a second dedicated computer that is always left operating so telemeter flow data can be continuously transmitted to the cloud platform.
To resolve the issue, PWA suggests installation of a Micro PC to maintain continuous posting of low flow streamflow data. The City Manager and PWA discussed that the City IT personnel will assist with the proposed 01-14-2025 City Council Meeting Minutes Page 6
project and install the Micro PC to the water treatment plant desktop computer. Completing the system set up will allow the Client to remotely view the hydrograph for ease of visual interpretation even when the desktop is offline.
Council questions included:
Kenny: I’m deeply concerned about the water fund balance and how this may impact it. Could the project be postponed for a few months? City Manager Tagliaboschi explained that monitoring is mandated by the State Water Board and the City’s water rights permits. Payment won’t be required until the project is complete.
There was no public comment.
Motion (Kenny/Varela) to approve Task Order #5 under the 2021 Master Services Agreement (MSA) 01 between the City of Trinidad and Pacific Watershed Associates, providing continuous bypass flows using PWA MkII Telemeter and display bypass flows with IoT Data Analytics Platform. Passed unanimously.
5. Discussion/Decision regarding Planning Commissioner Appointments to Fill (2) 4-Year Terms.
City Clerk Adams explained that Planning Commissioner terms last 4-years, and appointments are made by the City Council. The 4-year terms expire on a rotating basis in December during each General Election year (even numbered year).
Councilmembers start off the year following a December election by handling several routine tasks in December and January. In January the Council is asked to make appointments to the Planning Commission to fill the vacancies left by rotating term expirations.
The current commissioners are:
Tom Hopkins Trinidad area Resident Term expires December 2024 Tristan Cole City resident Term expires December 2024
Richard Johnson Trinidad area resident Term expires December 2026 Aaron Hakenen City Resident Term expires December 2026
Chris Slay City Resident Term expires December 2026
Trinidad Municipal allows the Planning Commission to include up to (2) Commissioners that live outside the city limits “…in the event there are no acceptable applicants from within the City limits.” Commissioner Hopkins is one of two serving that live outside the City limits. His term is expiring, along with resident Tristan Cole (Berry Road).
With no term limits specified in the Trinidad Municipal Code for Planning Commissioners, current Commissioners are welcome to reapply.
A vacancy notice and request to begin the recruitment process was authorized by the Council at the November 08 regular meeting.
Two (2) letters of interest were received. Current Commissioner Tristan Cole expressed interest in continuing service for another term. Trinidad area resident Roland Johnson has also submitted a letter of interest.
Applicants have been invited to attend the meeting and introduce (or re-introduce) themselves. The Council may wish to either make the appointments or extend the deadline if they feel it necessary. The Planning Commission meets next on January 15. Due to the condensed deadline between both meetings, a new member may not be completely onboarded in time, but will be encouraged to attend and participate, if they feel inclined.
There was no public comment.
Council comments included:
Kenny, Varela, and Kelly thanked Cole and Johnson for volunteering, thanking Cole specifically for continuing to provide insightful contributions to the Planning Commission. 01-14-2025 City Council Meeting Minutes Page 7
Motion (Kelly/Tuttle) to appoint Tristan Cole and Roland Johnson to serve 4-year Planning Commission terms through December 2028. Passed unanimously.
6. Grant Project and Activity Report/Discussion.
Grant Administrator Angela Cather summarized an extensive report included in the meeting packet on 2024 grant development, activity, and related tasks. The report was presented in an outline format identifying the following grants in development:
• OPC SB1
• Edwards Street Accessibility and Resilience
• Saunders Park Recreational Project
• Stormwater Permit Compliance
• Contract Engineer Procurement
• City Bid Process
• Humboldt Regional Climate Action Plan
Current grant projects were also identified:
• Local Coastal Program Update, Project 3
• CalRecycle SB 1383 Assistance
• HSIP
• Per Capita Recreation
• Trinity Street Pavement Rehabilitation
• Main, Patrick’s Point, Westhaven Drive Pavement Rehabilitation • Water Tank and Pipeline
• Westhaven Intertie
The Council asked various questions and thanked Cather and Price-Hall for their excellent work and service to the City.
Public comment included:
Aaron Hakenen – Trinidad
Pointed out an impressive 8 million dollars of grant support without a match requirement.
Presentation only. No decision was made.
7. City Accomplishments from Eli Naffah.
Outgoing City Manager Eli Naffah presented a list of 2024 accomplishments compiled, summarized with various highlights. He apologized for the Water Fund being depleted during his tenure, but thanked Council, Staff, and the community for their support.
Council thanked Naffah for his service.
Presentation item only. No decision was made.
8. City Goals from Mayor Kelly.
Mayor Kelly presented a summarized list of goals identified by the Council during recent priority gathering surveys, and also identified in the annual budget adopted and implemented on July 01, 2024. The information was shared as orientation material for the new Councilmembers and Staff, along with setting the tone for the upcoming year.
Presentation item only. No decision was made.
9. Discussion/Decision regarding Council Commissionership and Representative Assignments.
The Council discussed and modified the appointments as follows:
01-14-2025 City Council Meeting Minutes Page 8
COMMITTEE REP ALT
Humboldt Waste Management Authority HWMA
https://www.hwma.net
Kelly Kenny
Humboldt County Association of Governments HCAOG
https://www.hcaog.net
Kelly Kenny
Tsurai Management Plan Implementation Committee Varela Breckenridge Redwood Regional Economic Development Corp. RREDC
https://rredc.com/
Varela Breckenridge
HTA Humboldt Transit Authority HTA
https://hta.org
Tuttle Kenny
Redwood Coast Energy Authority RCEA
https://redwoodenergy.org
Tuttle Kelly
CCNM Trinidad Gateway Committee Kelly Kenny
Humboldt County Convention & Visitors Bureau HCCVB. No rep. Chamber should take on this role
Office of Emergency Services OES
https://humboldtgov.org/356/Office-of-Emergency-Services Kelly Kenny
Hazardous Materials Response Authority HMRA
Quarterly Meetings
Kelly Varela
Humboldt Mayors Committee Kelly Kenny
League of CA Cities City Manager Kelly/Kenny
Trinidad Trails Committee Kenny Kelly
Water Advisory Committee Kelly Tuttle
Animal Advisory Committee Breckenridge Tuttle
North Humboldt Bay Fire District Discussions Kelly Kenny Mayor Kelly suggested sunsetting the Water Advisory Committee, triggering a moderate discussion about whether it was needed or advisable. Public comments included one from Paula Levine opposing the concept, and another from Aaron Hakenen suggesting the Council review the committee purpose before acting.
FUTURE AGENDA ITEMS
- Breckenridge requested an agenda topic evaluating the pro’s and con’s of connecting to HBMWD.
ADJOURNMENT: 9:40pm.
Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
CONSENT AGENDA ITEM 1
SUPPORTING DOCUMENTATION ATTACHED
1. Staff Activity Report – January 2025
CITY OF TRINIDAD STAFF REPORT
DATE: February 11, 2025
TO: Mayor and City Council
FROM: City Manager Joe Tagliaboschi
STAFF RECOMMENDATION:
Receive Staff Activities Report from City Manager and Provide Comments. No Council Action Required
DISCUSSION/BACKGROUND
TMT Meeting
Staff met with the TMT group to discuss access by engineering staff on the newly opened portion of the trail to access what the next steps might be needed for short-, and long-term projects to get the ALMT open for safe use. There was an extended discussion on how to select technical professionals for the project going forward. It was agreed that an RFQ would be used to help select the needed expertise when required by the project.
City staff inquired about a short-term opening of the trail, and while a complete opening is still in discussion and not clear at this time, there was some discussion on placing a bench on the current trail in area that has access and can be safely enjoyed. The City Manager will provide additional information as it becomes available.
Water Tank and Pipeline
The tank filling process has started this week. It is expected that the tank will be filled and testing complete by next Tuesday. Next week there is a scheduled shutdown to complete the tie in at the new tank and our watermain. This will then allow water from the new tank to be online and suppling water to our distribution system.
The shutdown has been noticed in the mail . Additional phone calls, and emails have been conducted with the business that will be affected by the shutdown. The school will be closed for the week as a part of the Presidents Day holiday which was one of the principal reasons for this schedule.
Westhaven Intertie Project
Staff has spent a very large part of the past two weeks on the MOU. As you may recall the city has been working on an interim M.O.U., but that document is becoming quickly obsolete. Is a complex document and there will eventually be some work required by a Council Member (or two) to sit on a joint committee for future discussion and decisions. Angela and her team are writing very informative ( and complex) staff report.
GIS
Public Works Staff had a ZOOM training and info meeting with ESRI staff who are the architects and operators of the GIS Mapping Platform. Staff is just beginning to learn about this powerful mapping tool, and they are excited to begin to build out maps of our infrastructure ( Water , Signs, Benches etc.) there will be more to share as staff develop maps and collect infrastructure.
Civic Club Valentines Day Event
The Civic Club is hosting a Valentines Day event on Februray 14 looks to be a fun event Clam Beach Run
Looks to be a packed event with Chamber reports of 800 already registered ! The river crossing was expected be less than other years previous high-water marks which is a great! CERT and Gene Bass at Pacific Security helped by coordinating for traffic control , crowd control and communications!
STAFF REPORT SUPPLEMENTAL
Date: Tuesday, February 11, 2025
Background Info: The City of Trinidad is responding to the Governor’s Order calling on all Californians to do their part by reducing consumption.
Luffenholtz Creek flow readings are presented to the Council on an as-needed basis - during drought events or when requested. November, December, January, and once again February has delivered abundant amounts of rainfall, providing relief from stress-related drought on the watershed. With this in mind, the focus of these reports (during the wet season) will be to share and put into perspective how Trinidad’s water consumption metrics compare to those of recent years.
The amounts represent the total water sold, captured by 323 customer meters, measured in cubic feet (7.48 gallons = 1 cubic foot).
July 2020 275,612 cuft January 2021 161,379
July 2021 251,168 January 2022 189,201
July 2022 198,081 January 2023 154,543
July 2023 223,806 January 2024 148,407
July 2024 264,491 (21.01% Water Loss) January 2025 131,229 (16.59% Water Loss) August 2020 273,992 February 2020 155,015
August 2021 269,771 February 2021 178,545
August 2022 227,681 February 2022 154,634
August 2023 265,808 February 2023 136,626
August 2024 233,215 (17.85% Water Loss) February 2024 132,690 (11.33% Water Loss) September 2020 302,614 March 2020 164,854
September 2021 227,831 March 2021 187,607
September 2022 216,470 March 2022 184,103
September 2023 200,348 March 2023 152,813
September 2024 200,050 (22.16% Water Loss) March 2024 125,188 (19.75% Water Loss) October 2020 230,430 April 2020 199,450
October 2021 203,176 April 2021 192,287
October 2022 180,065 April 2022 173,115
October 2023 188,335 April 2023 145,504
October 2024 206,875 (21.34% Water Loss) April 2024 176,413 (40.81% Water Loss) November 2020 198,813 May 2020 183,368
November 2021 204,438 May 2021 242,529
November 2022 169,144 May 2022 154,634
November 2023 151,914 May 2023 211,380
November 2024 159,316 (26.54% Water Loss) May 2024 182,738 (14.68% Water Loss) December 2020 185,860 June 2020 240,055
December 2021 201,160 June 2021 269,087
December 2022 170,419 June 2022 233,692
December 2023 122,937 June 2023 209,336
December 2024 159,299 (23% Water Loss) June 2024 229,399 (17.12% Water Loss)
Water sold in January it a historic low, thanks in part to an extended stretch of calm, dry weather and was also beneficial for construction of the new water tank that is scheduled to be brought into service on February 18. We will continue to monitor consumption each month and report this information (along with summary trends and analysis) to the Council for review, comparison, and questions at each meeting.
CONSENT AGENDA ITEM 2
SUPPORTING DOCUMENTATION ATTACHED
2. Financial Statements – December 2024
CONSENT AGENDA ITEM 3
SUPPORTING DOCUMENTATION ATTACHED
3. Law Enforcement Report – January 2025.
CONSENT AGENDA ITEM 4
SUPPORTING DOCUMENTATION ATTACHED
4. Approval of GHD Task Order for STIP Funded Main Street Road Rehabilitation Project.
CITY OF TRINIDAD STAFF REPORT
DATE: Tuesday, February 11, 2025
TO: Mayor and City Council
FROM: Angela Cather & Becky Price-Hall, Grants Department AGENDA ITEM: Approve GHD Task Order for STIP funded Main St Road Rehabilitation Project STAFF RECOMMENDATION: Authorize City Manager to execute a task order with GHD Inc. to complete the environmental, engineering, and construction management services for the City of Trinidad’s 2024 STIP – Main Street, Patrick's Point Drive, and Westhaven Drive Road Rehabilitation Project.
DISCUSSION/BACKGROUND: In March 2024 the City was awarded $800,000 in State Transportation Improvement Program (STIP) funds for the rehabilitation of pavement on Main Street, Patrick’s Points Drive, and Westhaven Drive. The funding is state-only (no federal funds) and oversight of the project will be administered by Caltrans.
The Project includes the following:
• Replace/widen sidewalk, curb ramps and driveways on south side of Main Street between Trinity Street and View Avenue.
• Pavement digouts, milling, and repaving on Main Street and Patrick’s Point Drive, and overlay on Westhaven Drive (all work within City Limits and outside of Caltrans right-of-way). • Thermoplastic pavement striping/markings and signage on Main Street, Patrick’s Points Drive, and Westhaven Drive.
The project programing is as follows:
Project Phase Programmed
Amount
Programmed
Fiscal Year
Project Approvals & Environmental Document (PA&ED) $43,000 24/25 Plans, Specifications and Estimate (PS&E) $47,000 24/25 Construction (CON) $710,000 25/26
Total $800,000
The PA&ED phase funding ($43,000) was allocated by the California Transportation Commission at their January 30, 2025 meeting.
In order to initiate the Project, staff is recommending the Council authorize a contract with City Engineer GHD, Inc. to support all phases of the project. Project costs for services provided by GHD will be reimbursed by Caltrans. In accordance with Caltrans required consultant selection process, this scope of service is a “task order” under the existing Contract City Engineer agreement with GHD.
ENVIRONMENTAL REVIEW
Not applicable.
FISCAL IMPACT
• Is there a Fiscal Impact? No, the project is funded by a Caltrans Grant. If the project were to go over budget due to unanticipated circumstances, the City could have to contribute funding to cover the difference.
• Is it Currently Budgeted? No, grant projects are generally not included in the annual City budget. • Where is it Budgeted? The grant fund will be 535 Main St Road Rehabilitation STIP. • Mandatory or Discretionary: N/A
• Is there a Staff Resource Impact? No, Grant staff hours will be reimbursed by the STIP funding.
ATTACHMENTS
1. Project Study Report for the Main Street, Patrick's Point Drive, and Westhaven Drive Pavement Rehabilitation Project (September 25, 2023).
2. GHD Proposal/Scope for the City of Trinidad’s 2024 STIP – Main Street, Patrick's Point Drive, and Westhaven Drive Pavement Rehabilitation Project
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
Vicinity Map
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
This project study report has been prepared under the direction of the following registered civil engineer. The registered civil engineer attests to the technical information contained herein and the engineering data upon which recommendations, conclusions, and decisions are based. 9/25/2023
REGISTERED CIVIL ENGINEER DATE
9/30/24
C70358
Josh Wolf
1 1. INTRODUCTION
Project Description:
The project includes pavement rehabilitation to Main Street, Patrick’s Point Drive, and Westhaven Drive in the City of Trinidad.
Project Limits Main Street – from Trinity Street to SB US101 Ramps Patrick’s Point Drive – from Main Street to City Limits Westhaven Drive – from NB US101 Ramps to City Limits
Funding Source RTIP
Type of Facility Main Street – Major Collector
Patrick’s Point Drive – Minor Collector
Westhaven Drive – Minor Collector
Anticipated Environmental
Determination or Document CEQA CE
2. BACKGROUND
The project has been a longtime priority as Main Street, Patrick’s Point Drive, and Westhaven Drive are the primary routes into and through the City of Trinidad and have the highest Average Daily Traffic (ADT). In recent years the pavement condition has significantly deteriorated on these roads and rehabilitation is needed to maintain the function of the system. Where previous projects in the area were focused on improving pedestrian accessibility through the downtown area, this project is focused on rehabilitating the failed roadway pavement and extending the useful life of the facility.
The improvements included in the project were identified as priorities by the City in 2013. The Humboldt County Association of Governments (HCAOG) provided funding to the City at that time to develop planning level designs and cost estimates of the City’s proposed transportation projects in order to prepare the City for future RTIP cycles.
3. PURPOSE AND NEED
Purpose:
The purpose of the project is to rehabilitate and extend the useful life of the roadway pavement on Main Street, Patrick’s Point Drive, and Westhaven Drive, and to improve pedestrian accessibly in downtown Trinidad.
Need:
Portions of Main Street, Patrick’s Point Drive, and Westhaven Drive are exhibiting signs of extreme pavement distress and failure. These streets are the primary backbone of the City’s transportation network and pavement failure would result in significant social and economic impacts to the community (including residents, businesses, and visitors). The existing sidewalk on the southside of Main Street is very narrow (~3.5’ wide), and does not conform with accessibility standards.
4. DEFICIENCIES
Patrick’s Point Drive was identified to have a Pavement Condition Index (PCI) of 57 (as of 6/23/22), while Westhaven Drive had a PCI of 37 (10/25/22). Main Street received a slurry seal in 2015 in an effort to preserve the pavement condition. Since that time the condition of the pavement has significantly degraded with areas exhibiting signs of extreme pavement distress and failure (e.g. rutting and alligator cracking). If the pavement condition on the roads is not rehabilitated soon, it will continue to deteriorate and ultimately require the entire roadway to be fully reconstructed.
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
5. CORRIDOR AND SYSTEM COORDINATION
The improvements included in the project were prioritized in the 2014, 2017 and 2022 updates to HCAOG’s Regional Transportation Plan (RTP), which were adopted following public meetings and public comments.
6. ALTERNATIVES
The following alternatives were identified that fulfill the project’s primary purpose of rehabilitating pavement on Main Street, Patrick’s Point Drive, and Westhaven Drive.
No. Alternative Estimated Cost
1 • Replace/widen sidewalk and driveways on south side of Main Street
• Replace curb ramps at Ocean Avenue
• Digouts, Milling, and Repaving on Main Street and Patrick’s Point Drive, and Overlay on Westhaven Drive
$ 800,000*
2 • Replace curb ramps at Ocean Avenue
• Digouts, Milling, and Repaving on Main Street and Patrick’s Point Drive, and Overlay on Westhaven Drive
$ 680,000
3 • Digouts on Main Street and Patrick’s Point Drive, and Overlay on Westhaven Drive $ 325,000
*Preferred Alternative
Because it best meets the purpose and need, Alternative No. 1 (Replace sidewalk, driveways, and curb ramps on south side of Main Street, pavement digouts, milling, and repaving on Main Street and Patrick’s Point Drive and overlay on Westhaven Drive) is the preferred alternative. Alternatives No. 2 and No. 3 only partly fulfill the purpose and need as they only repair the failed areas on Main Street and Patrick’s Point Drive but omits pedestrian accessibility improvements (e.g. sidewalk, driveway, and curb ramp retrofits). With Alternative No. 3, additional rehabilitation treatments (e.g. microsurface or HMA overlay) is expected to be required on Main Street and Patrick’s Point Drive within the next 10 years.
7. ENVIRONMENTAL COMPLIANCE
The Project meets the definition of a “project” under Section 15378 of the California Environmental Quality Act of 1970, as amended (CEQA). As the “project sponsor,” the City of Trinidad would be the CEQA Lead Agency.
This project includes the rehabilitation of existing pavement and other improvements entirely within the existing public right-of-way. It is anticipated that the project will qualify for a CEQA Notice of Exemption (NOE) and that no federal funding will be used and therefore NEPA clearance will not be required (not applicable). The project is located in the California Coastal Zone, therefore a Coastal Development Permit (CDP) (City of Trinidad’s Coastal Plan jurisdiction) may be required.
8. FUNDING AND PROGRAMMING
Funding:
The project will be funded by the HCAOG RTIP.
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
Programming:
Fund Source Fiscal Year Estimate
HCAOG RTIP Prior 23/24 24/25 25/26 26/27 27/28 28/29+ Future Total Component In thousands of dollars ($1,000)
PA&ED Support 43 43
PS&E Support 47 47
Right-of-Way 0
Construction 710 710
Total 90 710 800
9. DELIVERY SCHEDULE
Project Milestones Milestone Date
(Month/Year)
PROGRAM PROJECT 12/2023
BEGIN ENVIRONMENTAL (PA&ED) PHASE 8/2024
COMPLETE ENVIRONMENTAL DOCUMENT (CEQA CE) 12/2024
END ENVIRONMENTAL PHASE (PA&ED MILESTONE) 2/2025
BEGIN DESIGN (PS&E) PHASE 4/2025
END DESIGN PHASE (RTL MILESTONE) 10/2025
BEGIN RIGHT-OF-WAY PHASE N/A
END RIGHT-OF-WAY PHASE N/A
BEGIN CONSTRUCTION PHASE 12/2025
END CONSTRUCTION PHASE 12/2026
BEGIN CLOSEOUT PHASE 1/2027
END CLOSEOUT PHASE 6/2027
10. EXTERNAL AGENCY COORDINATION
The project requires the following agency coordination:
Local Coastal Program
California Public Resources Code Division 20 (California Coastal Act) Coastal Development Permit
11. ATTACHMENTS
A. Location Map
B. Representative Project Photos
C. Engineer’s Estimate
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
Attachment A - Location Map
FIGURE 1
0 220 440 660 880
Feet
Project No.
Revision No. -
11194120-01
Date Sep 2023
City of Trinidad
Main Street and Patrick's Point Drive
Pavement Rehabilitation
Map Projection: Lambert Conformal Conic
Horizontal Datum: North American 1983
Grid: NAD 1983 StatePlane California I FIPS 0401 Feet
Paper Size ANSI A
N:\US\Eureka\Projects\561\11194120\GIS\Maps\Deliverables\11194120_STIP2024.aprx - Data source: World Topographic Map - labelless: California State Parks, Esri, HERE, Garmin, FAO, NOAA, USGS, Bureau of Land Management, EPA, NPS; World Hillshade: Esri, USGS. Created by: jclark2 11194120_001_Vicinity_RevA Print date: 19 Sep 2023 - 12:31 Vicinity Map
EDWARDS ST
MAIN ST
TRINITY ST
PATRICKS POINT DR
VAN WYCKE ST
101
101
299
36 96
254
169
3 3
McKinleyville
Arcata
Eureka
Fortuna
Legend
Project Location
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
Attachment B - Representative Project Photos
Main Street, Patrick’s Point Drive, and
Westhaven Drive Pavement Rehabilitation
Attachment C - Engineer’s Estimate
Agency: City of Trinidad
Project Name: Main Street, Patrick's Point Drive, and Westhaven Drive Pavement Rehabilitation Project Location: Trinidad, California
Date of Estimate: 9/25/2023
Main Street Patrick's Point
Drive
Westhaven
Drive Total
1 Mobilization (10%) -- -- -- 1 LS $40,000 $40,000
2 Temporary Traffic Control (10%) -- -- -- 1 LS $40,000 $40,000 3 Minor Items (5%) -- -- -- 1 LS $20,000 $20,000
4 Construction Area Signs -- -- -- 1 LS $5,000 $5,000
5 Water Pollution Control -- -- -- 1 LS $4,000 $4,000
6 Minor Concrete - Curb and Gutter 317 0 0 317 LF $65 $20,605 7 Minor Concrete - Sidewalk 1585 0 0 1585 SF $25 $39,625 8 Minor Concrete - Curb Ramps & Driveways 690 0 0 690 SF $30 $20,700 9 Replace Asphalt Concrete Surfacing 30 20 0 50 CY $600 $30,000 10 Cold Plane Asphalt Concrete (2.5" Depth) 3680 1300 0 4980 SY $10 $49,800 11 Cold Plane Asphalt Concrete (Conform Grind) 0 325 347 672 SY $10 $6,720 12 Hot Mix Asphalt (Type A) 537 190 0 726 TON $220 $159,775 13 Hot Mix Asphalt (1.5" Overlay) 0 28 122 150 TON $220 $33,096 14 Shoulder Backing 0 325 480 805 LF $5 $4,025
15 Raise Manhole to Grade 1 0 0 1 EA $1,500 $1,500
16 Raise Utility Cover to Grade 6 0 0 6 EA $1,000 $6,000 17 6-Inch Thermoplastic Traffic Stripe 970 760 1920 3650 LF $2 $7,300 18 Thermoplastic Pavement Marking 322 58 36 416 SF $15 $6,240 $495,000
$123,750
$618,750
$43,000
$48,000
$0
$90,000
$618,750
$799,750
$800,000
E&P (PA&ED)
PS&E
Right of Way
Construction Engineering
Construction Capital Total
Total Project Costs
Planning Level Cost Estimate
Total
Quantities
Item No. Description Units Unit Cost
Construction Capital Subtotal
Construction Contingency (25%)
Construction Capital Total
Total Project Cost
Call
718 Third Street,
Eureka, California 95501
United States
ghd.com
The Power of Commitment
GHD
Our ref: 12640752
Proposal
for
Professional Engineering Services
City of Trinidad’s 2024 STIP Project
Main Street, Patrick's Point Drive, and Westhaven Drive Pavement Rehabilitation January 29, 2025
Introduction
The Main Street, Patrick's Point Drive, and Westhaven Drive Pavement Rehabilitation Project consists of the following:
• Replace/widen sidewalk, curb ramps and driveways on south side of Main Street between Trinity Street and View Avenue.
• Pavement digouts, milling, and repaving on Main Street and Patrick’s Point Drive, and overlay on Westhaven Drive (all work within City Limits and outside of Caltrans right-of-way). • Thermoplastic pavement striping/markings and signage on Main Street, Patrick’s Points Drive, and Westhaven Drive.
The project is funded through the State Transportation Improvement Program (STIP) ($800,000), using Stateonly funding. The funding and oversight of the project will be administered by Caltrans.
The City has requested a proposal from GHD to provide environmental, engineering and construction management services related to the project. The following describes GHD proposed scope of services.
Scope of Services
Based on our understanding of the project, GHD has developed the following scope of services for the project, which will include:
Task 1 – Project Approvals & Environmental Document (PA&ED) Task 2 – Plans, Specifications & Estimates (PS&E)
Task 3 – Construction Engineering (CE)
Task 1 – Project Approvals & Environmental Document (PA&ED) PA&ED Management, Meetings and Coordination
This project will require regular communication and close coordination with team members, the City, and other project partners including stakeholders and the general public. This task includes monitoring the project progress on a regular basis, providing updates to the City in the form of emails, memorandums, and presentations, managing project budgets and schedules, assisting the City in coordinating with the various stakeholders, and coordinating and performing quality control reviews.
As part of the ongoing project management process, GHD anticipates participating in regular meetings or conference calls with the City and other stakeholders to provide updates on project status, review projects designs and issues, and receive input and direction.
As part of this task, GHD will coordinate and attend an initial project kick-off meeting, in Trinidad, with City and Caltrans (if desired) staff. If desired by the City, GHD will extend the kick-off meeting to include a formal Field Review with Caltrans representatives.
Base Mapping and Preliminary Design
GHD will create overall base maps of the project extents using the existing high-resolution aerial imagery and topographic base mapping developed for other previous projects in the vicinity of work. Supplemental survey is not anticipated to be required for this project.
12640752 | [Document Title] 2
GHD will produce conceptual design plans that will establish the scale, relationship, and orientation of the proposed improvements within the project area. The primary objective of this task is to accurately locate the proposed improvements and identify any potential impacts which may affect the CEQA documentation, permits, right-of-way or the final design.
The preliminary design plans will be developed on 22” x 34” sheets that allow scaled reduction to 11” x 17” sheets. The project will be designed using English Standard units in AutoCAD at an appropriate scale utilizing AutoCAD standards, including project folder structures, layer names, line styles and font resources, color tables, etc. The preliminary design plans are expected to include:
• Typical Cross Sections
• Layout Sheets
• Other sheets we deem necessary to convey the design intent CEQA NOE & Coastal Development Permit Assistance
The project is subject to the California Environmental Quality Act (CEQA). The project potentially meets the definition for a CEQA Class 1 Categorical Exemption (§15301.1(c)) which allows for minor alterations, repairs and permitting of existing highways, streets, sidewalks, gutters and bicycle/ pedestrian trails involving negligible or no expansion of use. GHD will develop a brief project description and prepare a Notice of Exemption (NOE) for CEQA. In addition, GHD will file the NOE with the Humboldt County Recorder.
The City of Trinidad has permitting authority within the project area based on land use and zoning regulations.
The Project is also located within the coastal zone’s primary jurisdiction of the City of Trinidad and within the appeal zone to the California Coastal Commission (CCC). If a Coastal Development Permit (CDP) is determined to be required by the City Planner, then GHD will assist the City Planner with the preparation of a City of Trinidad CDP application. An alternatives analysis is not anticipated to be required for the CDP. It is our understanding that the City Planner will coordinate necessary approvals through the Trinidad Planning Commission.
Task 1 Deliverables:
• Meeting notes
• Preliminary design plans and exhibits
• Project description and draft NOE
• Draft CDP application (if required)
Task 2 – Plans, Specifications & Estimates (PS&E)
The primary objective of the PS&E phase is to develop a set of plans and specifications suitable for bidding and construction.
PS&E Project Management, Meetings and Coordination
The PS&E phase will require regular communication and close coordination with team members, the City, and other project stakeholders. This task also includes reviewing the project status on a regular basis, providing progress updates to the City, managing project budgets and schedules, assisting the City in coordinating with the various agencies involved, and coordinating and performing quality control and quality assurance reviews.
As part of the ongoing project coordination, management process, GHD anticipates participating in regular meetings (or conference calls) with the City and other stakeholders to provide updates on project status, review projects designs and issues, and receive input and direction.
GHD will also be available to attend up to two (2) City Council meetings during the PS&E phase to present the project, if requested.
12640752 | [Document Title] 3
Final Design
The primary objective of the design will be to develop a set of plans and specifications suitable for bidding and construction. The GHD Team will continue the design process from the preliminary level to prepare a set of final design documents suitable for construction. The designs will present general layout information (including required dimensions and slopes) and standard details only; detailed layout and grading information will not be provided. The plans, specifications, and estimates will be prepared based on the standards of practice in the industry and will include sufficient detail to allow for review by the City.
The Construction plans, specifications and estimate will make up the design set and will be submitted to the City for review at 90% and 100% completion stages. The City will have the opportunity to comment on the 90% design.
Construction Plans
The Construction Plans will be developed on 22” x 34” sheets that allow scaled reduction to 11” x 17” sheets.
The project will be designed using English Standard units in AutoCAD at an appropriate scale utilizing AutoCAD standards, including project folder structures, layer names, line styles and font resources, color tables, etc. All plans will be stamped and signed by a professional engineer and will be used as part of the construction documents. Construction plans are expected to include:
• Title Sheet
• Typical Cross Sections
• Layout Plans
• Striping Plans
• Construction Details, and
• other sheets we deem necessary to convey the design intent Technical Specifications
GHD will prepare technical specifications consisting of Special Provisions to amend and supplement the State of California Department of Transportation Standard Specifications (2024). Technical Specifications for this project will include information specific to the project and work items, such as order of work, testing and quality control, asphalt concrete, thermoplastic paving markings, etc.
Construction Estimates
The engineer’s opinion of probable construction costs will be prepared using standard engineering estimate procedures for each design submittal. The opinion of cost will include the anticipated cost for the items of work included with the project based on bid results from previous projects or published unit costs available from Caltrans. Actual construction costs will vary, and the low bidder may be higher than the Opinion of Probably Construction Cost due to availability of labor, equipment, materials, market conditions, or other factors.
Bidding Package
GHD will develop the bidding package which we anticipate will include the following: advertisement for bid, bid schedule, bidding requirements, contract forms, special contract requirements, general conditions, state requirements (Non-Lobbying Certification, prevailing wage, etc.), technical specifications, and construction plans. Given that there is a fixed budget, the project will likely be structured with a base bid and additive bid alternates.
Right-of-Way Permissions
Although no additional permanent right-of-way is anticipated for this project, the City must certify that work is completed within existing right-of-ways. Using the existing available topographic and right-of-way surveys from previous projects in the area and the extent of City maintained facilities (e.g. fence lines and drainage ditches), GHD will determine the location of City right-of-way relative to the proposed project improvements.
For encroachments onto private property which benefit the property owner (e.g. driveway conforms), GHD will prepare Permit’s to Enter and Construct (PTEC) and will assist the City with obtaining necessary temporary permissions to enter on private property and construct the improvements. Temporary Construction Easements (TCEs) are not anticipated for the project.
12640752 | [Document Title] 4
Because the project will be utilizing State Only Funding (no federal participation), a formal Right-of-Way Certification is not required.
Task 2 Deliverables:
• 90% PS&E Submittal: Plans, Specifications, and Estimates • 100% PS&E Submittal: Plans, Specifications, and Estimates • Final bidding package
• Permits to Enter and Construct (if necessary)
All deliverables listed in the above task will be provided as electronic PDFs unless otherwise requested by the City.
Task 3 – Construction Engineering (CE)
GHD will provide construction engineering services throughout the construction of the project. Services to be provided would include:
• Bidding Assistance
• Pre-Construction Assistance
• Construction Management
• On-Site Construction Observation
• Project Closeout
Bidding Assistance
Bidding assistance by GHD will include the following:
• Print and distribute plans and specifications to contractors at cost (no cost to builders exchange or City) • Respond to contractor questions
• Issue Addenda during bidding
• Organize and conduct a public bid opening
• Prepare a bid summary and review contractor bids
• Work with selected contractor on obtaining and verifying bonds and insurance • Work with City with preparing the contract documents for approval o Notice of Award
o Contract/Agreement
o Notice to Proceed
Pre-Construction Assistance
Following the award of the project, but prior to the start of construction, GHD will provide the following preconstruction services:
• Review contractor’s initial construction schedule for adherence to project requirements and ease of monitoring progress.
• Review contractor’s preliminary traffic control plan. • Review public noticing requirements and schedule with contractor. • Prepare and distribute the pre-construction meeting agenda, conduct meeting, compile meeting minutes and a task list, and distribute to the project team.
Construction Management
GHD’s Resident Engineer will coordinate communication between the Contractor, City, Caltrans, utility companies and other parties throughout the course of the project’s construction. Many of the items below will involve the input and feedback of the City and others.
• Coordinate Materials Testing and Contract Administration requirements through the course of the project;
12640752 | [Document Title] 5
• Record working days, non-working days, weather related days, and issue weekly statement of working days;
• Review Contractor monthly payment requests, review differences in payment quantities with contractor, and prepare and submit recommendations of payment requests to City; • Maintain project records and files as needed for general compliance with Caltrans requirements; • Attend project meetings and prepare agenda, and document meeting minutes (as deemed necessary); • Coordinate and manage Submittal reviews and maintain tracking logs; • Review and respond to Contractor submittals;
• Monitor the Contractor’s construction schedule and progress for adherence to project schedule, coordinate with the Contractor on planned activities, notify Contractor, City and Caltrans of any schedule issues identified, review schedule revisions and negotiate time extensions if necessary; • Manage Contractor correspondence including Request for Information (RFIs) and Contract Change Order (CCOs);
• Submit copy of CCO memorandum and CCOs to the City and Caltrans. • Attend on-site meetings to address construction issues, prepare agenda and meeting minutes.
On-site Construction Observation
GHD will provide the following onsite construction observation services:
• Provide regular part-time on-site construction observation to review Contractor general conformance with the project plans and specifications (up to 160 hours budgeted). • Prepare observation reports including digital photo logs of progress. • Maintain a set of red line plans depicting changes noted by the construction observer. • Collect and maintain material tags and testing tags/reports. • Monitor traffic control and Contractor daily activities. • Monitor Contractor’s water pollution control BMPs.
• Review Certificates of Compliance.
• Reject or recommend deductions for materials not meeting the project requirements.
Project Closeout
Final documentation by GHD will include the following items:
• Project photo log
• Submittals
• Inspection and observation reports
• Materials testing and inspection records and final reports • Labor compliance interview records
Following final acceptance of the project by the City and Caltrans, GHD will assist the City with the preparation of a Notice of Completion (NOC) for approval by City and submittal to Humboldt County for Recording.
Task 3 Deliverables:
• All deliverables listed in the above task will be provided as electronic PDFs unless otherwise requested by the City.
GENERAL EXCLUSIONS AND ASSUMPTIONS
This scope of services is based on the tasks described above which are anticipated for the project. The City may need additional services during the process of the project due to increased regulatory issues, unusual public interest, and additional issues identified during the project.
This proposal is based on the following assumptions:
• This scope does not include anything not specifically described above; 12640752 | [Document Title] 6
• The project does not have any federal funds and therefore NEPA and NEPA studies are not required; • The scope assumes that a CEQA Notice of Exemption will be appropriate and that the City will process a CDP, if required;
• The scope does not include any geotechnical investigations, pavement or material testing, construction staking;
• With the exception of driveway conforms which may require Permits to Enter and Construct (PTEC), all work to be within existing City right-of-way and temporary (e.g. TCE’s) or permanent right-of-way will be not required;
• The scope of services does not include any applications, permits, or related fees (i.e. utility, agency, regulatory, encroachment);
• Utility relocations will not be required;
• A DSA access compliance review is not required;
• A stormwater pollution prevention plan (SWPPP) is not required; • On-site construction inspection is subject to California Prevailing Wage regulations; • The City will be responsible for preparing required Caltrans documentation, including but not limited to funding allocation requests; and
• The scope of services does not include any design changes following the completion of the final bid package.
COMPENSATION
GHD will provide the services outline in the above scope on a time and materials basis, not to exceed the task fees shown in the following table. Method of payment to be Specific Rates of Compensation in accordance to Caltrans Local Assistance Procedures Manual. The services required to complete the project may be different than those identified in the tasks above and will depend on the involvement and requests by the City, other agencies, as well as actual field conditions, contractor characteristics and other factors.
Task Description Fee
1 Project Approvals & Environmental Document (PA&ED) $ 40,360 2 Plans, Specifications & Estimates (PS&E) $ 44,720
3 Construction Engineering (CE) $ 87,060
Total $ 172,140
Date: 1/29/25
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Contract Approved
Task 1 – Project Approvals & Environmental Document (PA&ED) Project Management, Meetings and Coordination
Base Mapping and Prelminary Design
CEQA NOE & Coastal Development Permit Assistance
Task 2 – Plans, Specifications & Estimates (PS&E)
PS&E Project Management, Meetings and Coordination
Final Design (90% & 100%) 90 100
Task 3 – Construction Engineering (CE)
Bidding Assistance
Pre-Construction Assistance
Construction Management
On-Site Construction Observation
Project Closeout
The exact dates for the timeline will depend on the turnaround time on reviews by the City, Caltrans, and other agencies.
Project Schedule
Task Description
2025 2026
Project: 2024 STIP - Main Street, Patrick's Point Drive, and Westhaven Drive Pavement Rehabilitation CONSENT AGENDA ITEM 5
SUPPORTING DOCUMENTATION ATTACHED
5. Discussion/Update on Ocean Protection Council SB1 Sea Level Rise Grant Funding Proposal for Axel Lindgren Trail Coastal Access.
CITY OF TRINIDAD STAFF REPORT
DATE: Tuesday, February 11, 2025
TO: Mayor and City Council
FROM: Angela Cather & Becky Price-Hall, Grants Department AGENDA ITEM: Update on Ocean Protection Council SB 1 Sea Level Rise Grant Funding for Axel Lindgren Memorial Trail Coastal Access.
STAFF RECOMMENDATION: No recommendation, as staff is continuing to develop proposals at the Council’s previous direction.
DISCUSSION/BACKGROUND: On November 12, 2024, the City Council directed staff to pursue developing project proposals and/or a Letter of Intent for the SB 1 Sea-Level Rise Adaptation Planning Grant Program for funding to implement priority recommendations and projects identified in the recently completed Trinidad Coastal Resilience Action Plan.
Update: City staff met with the Tsurai Management Team in late January and again in early February to continue discussion of the Axel Lindgren Memorial Trail (ALMT) improvements and a funding opportunity for the Axel Lindgren Memorial Trail (ALMT), a primary trail and priority project in the Trinidad Coastal Resilience Plan and Tsurai Management Plan. The ALMT is also designated as a primary trail in Trinidad. The group continued to refine the project tasks and potential project scope items. To accomplish improving the ALMT, supporting studies were identified that support a grant objective of creating sea-level rise resilience and bluff stability. These studies include updating our existing groundwater model and conducting further monitoring of bluff movement and erosion and quantifying those results. Discussion surrounding planning included framing out the site-specific studies that would be needed for the area, which include geotechnical, biological, cultural, coastal wave run up and energy/tidal surge study, etc. Specific trail designs were not discussed. Ideas regarding trail restoration implementation were discussed, such as the importance of restoring native and culturally significant plants for species diversity and removing both non-native and invasive species, which will increase resiliency and erosion control.
Eligibility for SB 1 funding is limited to scope items relating to sea level rise, so staff reached out to the Ocean Protection Council’s SB 1 Team to confirm that the planning studies, investigation of slope stability and movement, and investigation of groundwater levels, soil saturation and inputs are in fact eligible. Staff has not received a response from OPC at this time. These listed studies will undoubtedly assist in understanding how to re-build a resilient trail, as well as reducing the sea level rise impacts on both natural and cultural resources and access along the beach.
Timeline (as of February 3, 2025):
Date Description Notes
January – February
2025
Draft detail budget, and refine scope,
tasks, and timeline
February 2025 Draft LOI/proposal details
March 11, 2025 Draft LOI is presented to Council
March 13, 2025 Final Staff Review of LOI If Council approves of the draft, a final review of the LOI for minor changes
(typos, format, etc.) will be conducted by
staff
March 14, 2025 Submit LOI to OPC
Deadline 3/21/25
ENVIRONMENTAL REVIEW
Not applicable.
FISCAL IMPACT
• Is there a Fiscal Impact: No, if awarded, the project will be grant funded. The funding range for a SeaLevel Rise Implementation Project is between $1,500,000 - $10,000,000 • Is it Currently Budgeted: Staff effort for grant development is budgeted. The grant projects themselves are not generally included in the general fund budget except the estimated grant payroll allocation. • Where is it Budgeted: Grant Development staff time is budgeted in 201 General Fund Administration • Mandatory or Discretionary: N/A
• Staff Resource Impact: No
ATTACHMENTS
• None
DISCUSSION AGENDA ITEM 1
SUPPORTING DOCUMENTATION ATTACHED
1. Proclamation 2025-01; Acknowledging Public Service of Former City Manager Eli Naffah.
PROCLAMATION OF APPRECIATION
Presented to ELI NAFFAH
FOR SERVICE TO THE CITY OF TRINIDAD
WHEREAS, the Trinidad City Manager acts as the Chief Executive Officer of the City and is selected by the City Council;
WHEREAS, Eli Naffah recently celebrated his 35th Anniversary working in City Government beginning his career as an intern for the City of La Mirada, CA and has been an Associate Professor at College of the Redwoods for the past 15 years; WHEREAS, Eli Naffah was selected by the Council as City Manager in March of 2019 and served the City of Trinidad through the end of 2024; WHEREAS, Eli, over the past 5-1/2 years, helped the City navigate its way through a pandemic and oversaw stormwater and water provisioning projects, trail-related projects, coastal plan and program updates, grant acquisitions, animal control and law enforcement agreements, installation of a new city website, road work and repaving projects, ordinance revisions, and climate action planning, along with myriad other duties; WHEREAS, in his retirement, Eli will continue to teach at College of the Redwoods, provide consulting services to municipalities, and to travel the world; NOW, THEREFORE IT BE RESOLVED, THAT the City Council of Trinidad congratulates and thanks Eli Naffah for his dedicated service to the citizens of Trinidad, and to the future well-being of the community. PASSED UNANIMOUSLY AND ADOPTED BY THE TRINIDAD CITY COUNCIL of Humboldt County of the State of California this 11th day of February, 2025.
Attest: ____________________ ____________________
Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
DISCUSSION AGENDA ITEM 2
NO SUPPORTING DOCUMENTATION SUBMITTED
2. Continued Discussion/Decision regarding Cycle 10 HSIP Project – Review of Pedestrian Safety Improvements.
CITY OF TRINIDAD STAFF REPORT
DATE: Tuesday, February 11, 2025
TO: Mayor and City Council
FROM: Josh Wolf, City Engineer
STAFF RECOMMENDATION
1. Receive presentation and provide staff direction on desired design changes, if any.
2. Authorize the City Manager to negotiate and execute necessary contract change orders with the HSIP contractor, RAO Construction Co. for the HSIP project, up to a maximum amount of $25,000.
3. Authorize the City Manager to negotiate and execute necessary contract amendments with GHD for the HSIP project, up to a maximum amount of $15,000.
DISCUSSION/BACKGROUND: The City of Trinidad has been actively working for over a decade on various transportation and safety improvement projects to enhance pedestrian and bicycle connectivity, as well as overall road safety. A significant focus has been on the pedestrian safety and connectivity improvements on Edwards Street which include the installation of new marked crosswalks with enhanced signage and Rectangular Rapid Flashing Beacons (RRFBs) to improve visibility and driver awareness. These enhancements aim to provide a safer crossing for pedestrians, particularly vulnerable users such as school children. However, the Hector Street crosswalk has faced recent public concern over the visual impact of the crosswalk sign system on the coastal viewshed. Some residents have expressed that the sign systems are unsightly and obstruct the coastal views, arguing that the public safety benefits do not outweigh the viewshed impacts. In response, the City staff have been working to identify potential options to minimize the visual impact while maintaining the original design intent. The following staff report provides a summary of previous City efforts over the past 10+ years to improve pedestrian safety and connectivity on Edwards Street which ultimately resulted in the crosswalks enhancements that were recently installed.
Cycle 2 Active Transportation Project – Van Wycke Trail In 2015, the City of Trinidad received a $714,000 Active Transportation Plan (ATP) grant to repair the failed section of the Van Wycke Trail and to make pedestrian and bicycle improvements to create a safer, more pedestrian and bicycle friendly route between Trinity/Edwards Street intersection and the Trinidad Harbor/Beach area. The project included a new crosswalk across Edwards Street at Hector Street and a new sidewalk on the south side of Edwards Street between Van Wycke Street and Trinity Street.
During the development of the application, the project received several letters of support, including from the Humboldt County Association of Governments (HCAOG), the Trinidad Coastal Land Trust, the Trinidad Museum Society, the Greater Trinidad Chamber of Commerce, the Trinidad Rancheria, and the Trinidad Union School District. The letters were consistent in their support for the project objectives, which included providing for a safer route to the beach/harbor area for residents and visitors, to encouraging outdoor activities, and to promoting an active and healthy lifestyle. The letter from the Trinidad Union School District also mentioned that classes often took walking filed trips to the beach/harbor area and the Telonicher Marine Lab and that a safer route was needed for their younger and more vulnerable students. Copies of the letters of support are attached to this staff report.
After award of the grant and during the development the project, concerns regarding the potential impact to tribal resources resulted in the City abandoning the plan to repair the Van Wycke Trail, and staff instead worked with Caltrans to repurpose the ATP grant to extend a new sidewalk down the south side of Edwards Street, between Galindo Street and Trinity Street. However, several adjacent property owners expressed opposition to the project and without the ability to extend the project timeline due to funding requirements, the Council decided to cancel the project in late 2020.
Cycle 10 HSIP Project
In November 2020, prior to the cancelation of the Van Wycke Trail ATP project, the City applied to the Caltrans Highway Safety Improvement Program (HSIP) Cycle 10 for the aet-aside funding component that targeted critical safety issues identified by Federal Highways Administration (FHWA) and/or Caltrans. In March 2021, Caltrans notified the City that they had been awarded nearly $800,000 in funds through the HSIP to make specific safety improvements, including striping and signage upgrades, guardrail upgrades, and crosswalk enhancements. The HSIP project included the following safety enhancements Edwards Street to supplement pedestrian connectivity work that was expected to occur as part of the Van Wycke Trail ATP project:
• Edwards Street at Galindo Street – A new marked crosswalk with enhanced signage. The existing crossing was unmarked, lacked signage, and had limited visibility for traffic headed up Edwards Street. The crossing was identified as a critical connection between the existing Galindo Street sidewalk and several points of interest on the north side of Edwards Street, including residences and businesses, on-street parking, and the Cal Poly Humboldt Telonicher Marine Lab. The significance of the crossing, along with the uncontrolled nature of the intersection, the busier nature of the road (with local, commercial and visitor traffic), limited stopping sight distance, and the presence of vulnerable users (e.g. school children), made the crossing a good candidate to receive crosswalk enhancements, including warning signage and RRFBs. • Edwards Street at Hector Street – A new marked crosswalk was already planned for this intersection as part of the Van Wycke Trail ATP project. The HSIP project proposed to further enhance the crossing with enhanced signage and RRFBs. The crossing was considered a critical connection between the existing sidewalk on Edwards Street, which dead ended at Hector Street, and the proposed improvements that were to be included as part of the Van Wyke Trail Project. The significance of the crossing, along with the uncontrolled nature of the intersection, the busier nature of the road (with local, commercial and visitor traffic), limited intersection lighting, and the presence of vulnerable users (e.g. school children), made the crossing a good candidate to receive crosswalk enhancements, including warning signage and RRFBs.
Local Road Safety Plan
Between March 2021 and January 2022, the City developed a Local Road Safety Plan (LRSP) in order to identify and prioritize potential safety countermeasures to improve safety in town. The LRSP was developed following a data driven planning process that included public outreach, input from community stakeholders and representatives from partner agencies, and a review of collisions patterns and high-risk roadway characteristics.
The development of the LRSP highlighted the need for connectivity improvements and crosswalk enhancements at several locations in town, including on Edward Street. The HSIP project was a central focus during the development of the LRSP (e.g. during public meetings and is referenced numerous times in the document itself) as the proposed improvements addressed some of the critical areas identified in the LRSP, including pedestrian safety, aggressive driving/speeding, distracting driving, intersection safety, and bicyclist safety.
Coastal Commission Requirements for Enhanced Pedestrian Access on Edwards Street In late 2023, following an effort by the City to officially close the Van Wycke Trail due to safety concerns regarding ongoing erosion and instability, the staff from the California Coastal Commission engaged with City staff and requesting that pedestrian connectivity improvements be made to Edwards Street if the Van Wycke Trail was going to be allowed to close. The Coastal Commission had jurisdiction over the trail closure because it provided pedestrian coastal access.
I early 2024 City staff worked to develop potential near- and long-term options to improve pedestrian connectivity and safety on Edwards Street. The preferred long-term improvement included extending a new sidewalk along the north side of Edwards Street between Hector Street and Galindo Street. The preferred near-team improvements identified included the reconfiguration of the road striping on Edwards Street between the proposed crosswalks at Hector Street and Galindo Street. The reconfiguration of the striping would allow for a buffered shoulder area on the south side of Edwards Street for enhanced pedestrian access.
In summer 2024, the proposed shoulder improvements to Edwards Street, in addition to the enhanced crosswalk at Hector Street were accepted by the California Coastal Commission staff as a mitigation measure that would allow the City to close the Van Wycke Trail.
Cycle 10 HSIP Project - Additional Edwards Street Improvements The City’s HSIP construction contract was awarded in February 2024. After award, City staff worked to identify additional eligible improvements that could be added to the project to maximize the benefit of the grant funding to the City. The Edwards Street improvements requested by the California Coastal Commission staff were identified as potential eligible improvements that could be added to the HSIP project. The proposed additional Edwards Street improvements were presented at the July 2024 City Council meetings for consideration where Council directed staff to proceed with adding the work to the HSIP project.
Crosswalk Markings and Signs - Design Requirements
In California, road striping, markings, and signs are governed by the California Manual on Uniform Traffic Control Devices (CA MUTCD). This manual provides standardized guidelines to ensure consistency and safety across all traffic control devices used on public roads. The CA MUTCD incorporates specific requirements for the design, placement, and maintenance of traffic control devices. These requirements are designed to promote uniformity and clarity, which helps drivers understand and respond to road conditions consistently.
While the CA MUTCD sets forth detailed standards, it also recognizes the importance of engineering judgment.
This allows engineers to adapt the guidelines to address unique, site-specific conditions. For example, engineers can modify the placement or type of signage and markings based on factors such as road geometry, traffic volume, and visibility. This flexibility ensures that the most effective and safe solutions are implemented in diverse situations.
Although not mandatory at crosswalks, the CA MUTCD provides options for pavement markings and warning signage to enhance crosswalks in order to better alert road users that pedestrians may be crossing the roadway.
The CA MUTCD also includes guidance on suggested sign panel sizes and recommends a minimum 30”x30” pedestrian warning sign (W11-2) panel for single lane conventional roads. However, the CA MUTCD does allow for smaller 24”x24” sign panels subject to site conditions and engineering judgement.
Rectangular Rapid Flashing Beacons (RRFBs)
RRFBs are specialized lights installed at pedestrian crosswalks to enhance safety. When a pedestrian presses a button, the RRFBs emit bright, rapidly flashing yellow lights, alerting drivers to stop and allow pedestrians to cross. RRFBs have been proven to significantly improve visibility and driver awareness, making it safer for pedestrians to cross the street. By increasing driver yielding rates, RRFBs help reduce the risk of accidents. They are particularly beneficial for vulnerable pedestrians, such as the elderly, young children, and individuals with disabilities, who may otherwise find it challenging to cross safely.
The CA MUTCD allows California jurisdictions to optionally use RRFBs as a pedestrian-actuated enhancement at uncontrolled marked crosswalks. RRFBs must be used in conjunction with other pedestrian warning signs located at or near the crosswalk.
RRFBs are recognized as an eligible safety countermeasure under the HSIP due to their proven effectiveness.
For more detailed information on the applicability and benefits of RRFBs at pedestrian crossings, you can refer to the FHWA publication linked here (https://highways.dot.gov/sites/fhwa.dot.gov/files/RRFB_508_0.pdf).
Design Immunity
According to Government Code §830.6, Design Immunity is defined as follows:
A public entity is not liable for injuries caused by a dangerous condition of public property if the following three essential elements are satisfied:
1. A causal relationship between the plan or design and the accident
2. Discretionary approval of the plan or design before construction or improvement
3. Substantial evidence supporting the reasonableness of the plan or design
According to the City’s Risk Manager, since the current design was developed by a licensed engineer, is based on CA MUTCD standards, and approved by the City Council, then the City could assert design immunity if a claim was presented in which the accident had a causal relationship.
If the City was to remove the signs or change elements of the approved design, the design immunity would be lost. If the Council was to vote to make changes to the existing design, without the benefit of an engineer providing a design, the design immunity would also be lost. The only way to make changes and keep design immunity would be for a licensed engineer to approve a new/modified design and have it approved by the City Council before any changes were made.
Public Feedback on the Edwards Street Crosswalk Systems and Potential Options to Reduce Sign Height and Visual Impact
The Council and City staff have recently received feedback from several nearby residents regarding the project’s crosswalk sign systems on Edwards Street. Some residents have expressed support and appreciation of the sign systems and safety enhancements, especially for those with disabilities. While others were concerned that the crosswalk sign systems were unsightly and obstructing the coastal viewshed. They also argued the public safety benefit did not outweigh the viewshed impacts that the sign installation has caused to nearby homeowners and that sign systems should be removed.
As a result of the feedback, staff have been working to identify potential options to minimize the visual impact of the sign system on Edwards Street at Hector Street, while maintaining the original design intent. Staff have identified the potential options below for Council’s consideration (note that these options could be implemented separately or together):
Option 1 – Replace Sign Panels with Smaller Size Panels Replace the existing 30”x30” sign panels (W11-2) with smaller 24”x24” panels as allowed by the CA MUTCD. This design change would be allowable for the following reason: 1) Edwards Street is a low-speed (20 MPH posted), lower-volume (ADT<900) two-lane roadway, 2) Edwards Street at the crosswalk is relatively straight with good visibility and adequate stopping sight distance, and 3) the RRFB system enhances the sign visibility. The red curb paint (no parking area) at the intersection with Hector Street should also be extended to be 20’ long to enhance visibility of the sign. The estimated construction cost for this option is approximately $1,500.
Option 2 – Lower Sign on Bluff-Side and Relocate Sign on Hector Street Corner Since the sign on the south (bluff) side of Edwards is in a non-pedestrian area, it can be lowered by approximately 2 feet. The sign on the Hector Street side of Edwards Street can be moved behind the sidewalk and a separate pedestrian pushbutton post assembly (and connecting wiring) installed at the curb ramp where the sign post current stands. The red curb paint (no parking area) at the intersection with Hector Street should also be extended to be 30’ long to enhance visibility of the sign and crosswalk. The estimated construction cost for this option is approximately $10,000.
Option 3 – Replace Solar Panel and Control Cabinet
Replace the separate pole-mounted control panel (that’s currently above the signs but below the solar panel) with an integrated sign/panel system (similar to what’s at the crosswalk in front of Town Hall). This would result in a slimmer profile system and would allow the solar panels to be lowered slightly (by ~1’±). The estimated construction cost for this option is approximately $10,000.
Proceeding with any design modifications to the current installation will require additional time from City staff and the project engineer, GHD. The anticipated effort will depend on the direction given and other factors, such as specific requests from Caltrans. To effectively move forward with implementing design changes, it is recommended that the Council authorize the City Manager to negotiate and execute necessary contract amendments with GHD for the HSIP project, up to a maximum amount of $15,000.
ENVIRONMENTAL REVIEW
Not applicable.
FISCAL IMPACT
• Is there a Fiscal Impact: Yes
• Is it Currently Budgeted: No, although it is possible that the City could receive supplemental funding from Caltrans to pay for additional work. If not, the City would be responsible for all additional costs.
• Where is it Budgeted: N/A
• Mandatory or Discretionary: Discretionary
• Staff Resource Impact: No
ATTACHMENTS
• Presentation from January 14, 2025 Council Meeting
• Letters of Support from the 2015 Van Wycke Trail ATP Project • Figure of Potential Design Modifications for Edwards Street and Hector Street Crosswalk City of Trinidad
Edwards Street at Hector Street
Potential Design Modifications
February 11, 2025
Extend Red
Curb Paint Panel by ~2' Lower Sign
Option 3 - Replace
with integrated solar
panel/control panel
Option 3 - Replace
with integrated solar
panel/control panel
Option 2- Move
Warning Signs and
RRFB to behind the
sidewalk; install
separate push button
post assembly
Option 1 - Replace
30"30 sign panels with
24"x24" sign panels
Option 1 - Replace
30"30 sign panels with
24"x24" sign panels
Option 2 - Lower Sign
by 2 feet Option 1 and 2 -
Extend red curb paint
City of Trinidad’s HSIP Cycle 10 Project
Project Update
Trinidad City Council Meeting
January 14, 2025
Josh Wolf, PE
GHD
Presentation Outline
• Project background & funding
• Overview of core project components
• Additional features added during construction
• Edwards Street improvements and concerns
o Rectangular Rapid Flashing Beacons (RRFBs)
o “No Parking” Signs
o Potential options to address concerns
City of Trinidad HSIP l GHD
Project Background & Funding
• In March 2021, the City was awarded $799,600 in funding from the Caltrans HSIP Cycle 10 program for three (3) different “set-aside” systemic safety projects:
o Installing Edgeline & Centerline Striping
o Guardrail Upgrades
o Pedestrian Crossing Enhancements
• The HSIP improvements address some critical areas identified in the City’s LRSP, including pedestrian safety, aggressive driving/speeding, distracted driving and intersection safety. • Construction of project started in July 2024 and is expected to be completed in February.
City of Trinidad HSIP l GHD
Project Overview – Edgelines & Centerline Striping
Frontage Road
New edgelines and improved striping and signage at:
• Stagecoach Road (in City limits)
• Westhaven Drive (in City limits)
• Trinidad Frontage Road (in City limits &
County ROW)
Replaced existing guardrail systems and end
treatments that meet current safety standards on:
• Patrick's Point Drive (in County ROW)
• Scenic Drive (3 locations in City limits)
Project Overview – Guardrail Upgrades
New or enhanced crosswalk markings, curb ramp retrofits, RRFB’s, and signage & striping enhancements at:
• Main Street and View Avenue
• Edwards Street and Hector Street
• Edwards Street and Galindo Street
Project Overview – Pedestrian Crossing Enhancements
City of Trinidad HSIP l GHD
Main Street Intersections: Additional striping and marking improvements at the intersections with Patrick’s Point Dr, Westhaven Dr, & Frontage Rd. The existing stripes/markings were deteriorated & no longer effective.
Features Added to Project During Construction
Ocean Avenue and View Avenue: (4) Speed humps, signage, striping, and markings which were intended to help reduce vehicle speeds and traffic volumes on these local residential streets and to improve safety for all users.
Features Added to Project During Construction
City of Trinidad HSIP l GHD
Edwards Street: Striping reconfiguration and signage to provide a wider road shoulder for enhanced pedestrian access between downtown and the beach/harbor area, as required by the California Coastal Commission due to the closure of Van Wycke Trail.
Features Added to Project During Construction
City of Trinidad HSIP l GHD
1. Pedestrian-activated safety devices (flashing lights) used at crosswalks to enhance visibility and increase driver awareness.
2. Low-cost treatment to improve pedestrian safety.
3. Effective for mid-block crosswalks and crosswalks on uncontrolled legs of intersections (e.g. no stop signs).
4. Increased Driver Yielding Rates: Studies have shown that RRFBs can increase driver yielding rates at crosswalks to as high as 98%.
5. Reduction in Pedestrian-Vehicle Crashes: RRFBs can reduce collisions involving pedestrians at crosswalks by up to 47%.
Rectangular Rapid Flashing Beacons (RRFBs)
City of Trinidad HSIP l GHD
1. Edwards Street is one of the busiest roads in town
w/ local, commercial, visitor, and tourist traffic.
2. Crosswalk connects the only pedestrian route
between downtown Trinidad and the beach/harbor.
3. Edwards Street is not stop controlled at Hector
Street (e.g. vehicles on Edwards don’t stop).
4. Limited street lighting at intersection - streetlight ~90ft west of crosswalk.
RRFBs – Why at Edwards & Hector?
Pre-Project Conditions Proposed Project Conditions
(Photo Rendering)
Edwards Street and Hector Street – Photo Rendering
- Presented at 3/14/23 Council Meeting
City of Trinidad HSIP l GHD
Rendering of Proposed
Conditions (3/14/23)
Built Conditions (1/12/25)
Edwards Street and Hector Street
Rendering vs. Built Conditions
City of Trinidad HSIP l GHD
Edwards and Hector RRFBs
City of Trinidad HSIP l GHD
Edwards and Hector RRFBs
City of Trinidad HSIP l GHD
Streetlight
Seascape
Sign
Stop Sign
Katie’s
Smokehouse Sign
RRFB RRFB
Edwards and Hector RRFBs
City of Trinidad HSIP l GHD
Edwards and Hector RRFBs
City of Trinidad HSIP l GHD
RRFBs
Seascape
Sign
Utility Box
w/ Bollards
Stop Sign
Katie’s
Smokehouse Sign RRFBs
Bench
Edwards and Hector RRFBs
City of Trinidad HSIP l GHD
Edwards and Hector RRFBs
City of Trinidad HSIP l GHD
RRFBs
Seascape Sign
Streetlight
Stop Sign
Edwards and Hector RRFBs
Edwards and Hector RRFBs
RRFBs
Seascape Sign
Streetlight
Stop Sign
Bench
Edwards and Hector RRFBs
Edwards and Hector RRFBs
RRFBs
Seascape Sign Stop Sign
RRFBs
Stop Sign
RRFBs
1. Reduce the angle of the solar panels (to match
Edwards @ Galindo) and reevaluate in 6 months.
2. Remove RRFBs (inc. solar panel, control box, & light bar) and retain only the pedestrian and arrow signs –
Not Recommended.
3. Remove the entire sign system – Not Recommended.
Potential Options to Address Concerns
w/ RRFBs @ Edwards & Hector Streets
City of Trinidad HSIP l GHD
Two “No Parking” signs included, in addition to red curb paint, to discourage vehicles from parking in the wider shoulder area (shoulder increased from ~5’ to 7’).
Potential Options to Address Concerns:
1. Do nothing and reevaluate in 6 months.
2. Remove signs and monitor parking patterns.
• Reinstall if parking on shoulder becomes prevalent.
• Optional: Include “No Parking” stencils on curb or
pavement instead of signs.
No Parking Signs @ Edwards Street
City of Trinidad HSIP l GHD
City of Trinidad HSIP Cycle 10 Project
Project Update
Trinidad City Council Meeting
January 14, 2025
Josh Wolf, PE
GHD
707-599-8078
[email protected]
In March 2021, the City was notified that all three projects* were awarded funding. * the three projects were combined into a single project for implementation Funding
Project Phase Programmed Amount
Preliminary Engineering (PE) $ 134,000
Right-of-Way (ROW) $ 49,800
Construction $ 615,800
Total $ 799,600
City of Trinidad HSIP l GHD
Existing Conditions Proposed Conditions
Edwards Street and Galindo Street
City of Trinidad HSIP l GHD
Post-Project Conditions Proposed Conditions
Edwards Street and Galindo Street
City of Trinidad HSIP l GHD
Trinidad Coastal Land Trust is a non-profit organization dedicated to protecting for the public benefit the natural beauty and character of Humboldt County from Little River to Big Lagoon May 25, 2015
Division of Local Assistance, MS-1
Office of Active Transportation and Special Programs
PO Box 942874
Sacramento, CA 95814
Subject: Support for the City of Trinidad’s Van Wycke Trail Project Dear Application Review Committee:
On behalf of the Trinidad Coastal Land Trust, we would like to extend our support for the City of Trinidad’s “Van Wycke Trail Project.” The Trinidad Coastal Land Trust is a locally operated nonprofit organization dedicated to protecting for the public benefit the natural beauty and character of the Humboldt County from Little River to Big Lagoon. TCLT owns and maintains a number of public access easements and fee title properties between Little River and Big Lagoon and supports projects that improve public access and the walkability of our communities.
TCLT has for many years been working to promote trails and public access in the Trinidad area. We partner with a variety of organizations in the area to develop and maintain an extensive system of trails along the coast. Trails provide many benefits to the public, to communities, businesses and other organizations. The Van Wycke Trail will deliver benefits to the community and the public as well:
A safer pedestrian route than Edwards street which has no sidewalks Provides access to public open space, including the scenic view of the Trinidad Bay and Harbor As part of the Trinidad trail network, it draws visitors to the area Van Wycke is among trails that make the community more attractive to families and businesses Provides a healthy, energy saving alternative to motorized transportation The Van Wycke Trail is eroding and slumping down the bluff which endangers pedestrians, increases the likelihood of further bluff failure, and threatens a water line which runs along the trail route. This trail needs to be improved.
Please do not hesitate to contact me if you have any questions.
Sincerely,
Matthew R. Marshall
TCLT Board President
May 28, 2015
Division of Local Assistance, MS-1
Office of Active Transportation and Special Programs
PO Box 942874
Sacramento, CA 95814
Subject: Support for the City of Trinidad’s Van Wycke Trail Project Dear Application Review Committee:
On behalf of the Cher-Ae Heights Indian Community of the Trinidad Rancheria (Trinidad Rancheria), we would like to extend our support for the City of Trinidad’s “Van Wycke Trail Project.” The Trinidad Rancheria is a federally recognized Native American Tribe located in Northern California, with tribal lands adjacent to the City of Trinidad. The Trinidad Rancheria owns approximately 6.5 acres of property on the Trinidad Harbor and operates the Seascape Restaurant, Trinidad Pier, Boat Launch, Bait Shop, and Vacation Rental located at 1 Bay Street, Trinidad, CA 95570.
The Trinidad Rancheria is an environmental steward, and has worked over the last ten years to enhance and protect the ocean and surrounding properties. The grant application will address a major trail that is a safety issue and repair an access point to the state beach and Trinidad Rancheria Harbor Properties. The Tribe supports the City’s grant application to enhance public access, visitor services and the experience of Trinidad for both residents and visitors.
Currently, the Van Wycke Trail is eroding and slumping down the bluff which endangers pedestrians, increases the likelihood of further bluff failure, and threatens a water line which runs along the trail route. This trail needs to be improved. A safe and accessible Van Wycke Trail will provide many benefits to the public, and provides an opportunity to connect the historic Trinidad Memorial Lighthouse in town with the Trinidad Light Station on Trinidad Head. The Van Wycke Trail Project will provide:
A safer pedestrian route than Edwards street which has no sidewalks Provides access to public open space, including the scenic view of the Trinidad Bay and Harbor As part of the Trinidad trail network, it draws visitors to the area Van Wycke is among trails that make the community more attractive to families and businesses Provides a healthy, energy saving alternative to motorized transportation Please do not hesitate to contact me if you have any questions.
Sincerely,
Garth Sundberg
Tribal Chairman
Trinidad Rancheria
TRINIDAD MUSEUM SOCIETY
P.O. BOX 1126
May 26, 2o1s TRINIDAD, CA 95570
Division of Local Assistance, MS-1
Ofiice of Active Transportation and Special Programs
P. O. 8ox942874
Sacramento, California 95814
Re: Support for City of Trinidad's Van Wycke Trail Project Dear Application Review Committee,
On behalf of the Trinidad Museum Society, we wish to extend our support for the Cityof Trinidad's "Van Wycke Trail Project." Trinidad Museum, a 501c3 non profit corporation formed in 1983, is an active participant in Trinidad's cultural and civic life and preservation. The museum is located in an historic 1899 home which was rehabilitated and opened to the public in 2009.
Trinidad Museum Society suppor.ts projects which improve public access, trails, and rewarding experiences for both residents and visitors.
A safe and accessible Van \A/ycke Trail, formed during the gold rush days of 1850, provides a delightful through-way and an opportunity to connect the historic 1949 Trinidad Memorial Lighthouse with the 1871 Lighthouse on Trinidad Head. lmproving the Van Wycke Trail will give:
a. a safer pedestrian route than Edwards Street, which has no sidewalks; b. provide access to public open spac€, including the scenic Trinidad Bay, Pier and Harbor;
c. draw visitors to the area as part of the Trinidad trail network; d. make the community more attractive to families and businesses, and e. offer a healthy, energy saving alternative to vehicular transportation.
The Van Wycke Trail is eroding and slumping down the bluffwhich endangers pedestrians, increases the likellhood of furlher blufi failwe, and threatens a water line which runs along the trail route. The trail cleanly needs Immediate attention.
Kindly advise if we can be of further assistance.
.Sincerely,
'.' Ji -
,.j-, r...r ( i cr- \-.r.'...( t i \_,. ,.'.., __
PAtricia Fleschner, president
Trinidad Museum Society
400 Janis CourUP. O. Box 1126
Trinidad, CA 95570
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DISCUSSION AGENDA ITEM 3
SUPPORTING DOCUMENTATION ATTACHED
3. Discussion/Decision regarding Revised Draft MOU Between the City of Trinidad and the Westhaven Community Services District regarding the Water System Intertie Project.
CITY OF TRINIDAD STAFF REPORT
DATE: Tuesday, February 11, 2025
TO: Mayor and City Council
FROM: Angela Cather & Becky Price-Hall, Grants Department AGENDA ITEM: Discussion/Decision regarding Revised Draft MOU between the City of Trinidad and Westhaven Community Services District regarding the Water System Intertie Project STAFF RECOMMENDATION:
• Discuss cost sharing change.
• Direct staff to begin negotiations with Westhaven Community Services District. • City Council designate a subcommittee with a minimum of three members with the power to authorize a declaration of emergency and to respond to operators in the event of activation of the emergency intertie.
Staff recommends Council designate the City Manager, Chief Plant Operator, and City Clerk.
DISCUSSION/BACKGROUND: The Intertie Project (Project), for construction of an emergency intertie connecting the City of Trinidad and Westhaven Community Services District, is funded through the Department of Water Resources (DWR) Multi-Benefit Drought Relief Program. The Project has undergone substantial changes due to design changes and a planning/design budget shortfall. Originally construction was scheduled for the summer of 2023, but CEQA, permitting, and project design are taking longer to complete than anticipated. Last year, the City and City’s engineers (GHD) worked closely with WCSD and WCSD’s engineers (PACE) to prepare a scope change that still met the grant requirements and budget. Due to the delays encountered in the planning/design phase, City staff submitted an amendment request to the funder requesting a scope change, budget adjustment, and time extension which was approved in late December 2024. As the amendment was approved, PACE resumed working on the design in January 2025, and completion of the design has a deadline of mid-April 2025 to remain on the amended (funder approved) schedule.
Since October 7, 2022, the City and WCSD have been working on this project under an Interim Memorandum of Agreement, which now needs to be revisited for finalization. Staff is presenting to the City Council an updated draft “agreement” now titled as a Memorandum of Understanding (MOU). Initially WCSD was to be the project lead for planning, design, and construction, while the City would be the Grant Administrator, and GHD, the Contract City Engineer, would be responsible for review and concurrence of project plans, specifications, and engineering documents or calculations provided for review. Roles and responsibilities have since changed due to budget constraints, so staff recommends the cost sharing portion of the MOU be reviewed and discussed. Contract City Planner SHN’s responsibilities have not changed. Negotiations between the City and WCSD need to begin this month, so staff recommends Council direct staff to begin negotiations with WCSD. At Council’s discretion, a Council member can be appointed to the negotiation committee; this is not required. The negotiated MOU will come before the Council in March 2025. The MOU also requires that each district designate a subcommittee (minimum of three members) with the power to authorize a declaration of water emergency and to respond to operators in the event of activation of the emergency intertie. Staff recommends the City Manager, Chief Plant Operator, and City Clerk for Trinidad’s committee.
Notable Changes to the MOU:
Roles and Responsibilities: In order to make the project more cost and time efficient, roles and responsibilities have shifted. This has led to the City and City Engineer, GHD, to take on more roles and responsibilities. While roles and responsibilities for each jurisdiction are outlined in the MOU, these will be negotiated between the districts. Some items have been informally negotiated already. Roles and responsibilities are also listed in Exhibit C (items to be negotiated are flagged).
Cost Sharing: The MOU outlines what would happen if the grant budget is exceeded. Originally, Council approved on July 12, 2022, a cost share of a 50%-50% split between districts, however during negotiations WCSD proposed a cost sharing proportionally, as their system is smaller than the Trinidad water system. WCSD based their apportionment on respective annual water sales, leading the City Council to agree to a 66.66% City: 33.33% District cost share. Staff is seeking to revisit this and is proposing a 50%-50% split. Additionally, the City has already contributed $15,000 towards the cost overrun in the design phase, with funder approval from another grant project.
ENVIRONMENTAL REVIEW
Not applicable.
FISCAL IMPACT
• Is there a Fiscal Impact: If there are cost overruns, yes, there is a fiscal impact. • Is it Currently Budgeted: Cost overruns are not budgeted. All cost associated with the project to date have been covered by the grant.
• Where is it Budgeted: 607 – Intertie & Tank Projects DWR Grant • Mandatory or Discretionary: N/A
• Staff Resource Impact: No
ATTACHMENTS
• Exhibit A: City of Trinidad and Westhaven Community Services District Financial Responsibilities • Exhibit B: Intertie Facilities Operations and Maintenance Cost Apportionment • Exhibit C: Trinidad-Westhaven Intertie – Roles and Responsibilities • Exhibit D: City of Trinidad Water Treatment Plant Assessor’s Parcel Map • Memorandum of Understanding Between the City of Trinidad and Westhaven Community Services District for the Design, California Environmental Quality Act Compliance, Permitting, Construction and Operation of the Trinidad – Westhaven Emergency Intertie Project
1 MEMORANDUM OF UNDERSTANDING
Between City of Trinidad
and
Westhaven Community Services District
For the Design, California Environmental Quality Act Compliance, Permitting, Construction and Operation of the Trinidad – Westhaven Emergency Intertie Project
This Memorandum of Understanding (“MOU” or “Agreement”) For the Design, California Environmental Quality Act Compliance, Permitting, Construction and Operation of the Trinidad-Westhaven Emergency Intertie Project, is made and entered on this ____ day of ______ , 2025 (this “Agreement”), is entered by and between the City of Trinidad (hereinafter “City”) and the Westhaven Community Services District (hereinafter “District”). Collectively, the City and District shall be referred to in this Agreement as the “Parties”.
RECITALS
A. WHEREAS, situations may arise due to pipeline failures or other emergencies where one of the potable water systems for the District or City may require a short-term supply of water from the other system; and
B. WHEREAS, City and District wish to work cooperatively for the benefit of the citizens of the City and District in case of emergencies; and C. WHEREAS, when the City and District have excess water production capacity, City is willing to sell water to District and District is willing to sell water to City during emergency situations under the terms and conditions described herein; and D. WHEREAS, both the City and the District recognize the need to construct and maintain an interconnection pipeline to effectuate the mutual provision and delivery of excess water production capacity when necessary for the protection of public health and safety and/or to respond to emergency events.
2 E. WHEREAS, the Department of Water Resources has awarded to the City funding to construct the emergency intertie through a Multi Benefit Drought Relief Program Grant (“MBDRP Grant”) in the amount of $1,856,600.00 (including funds already contributed by the City) to plan and construct the Project 1 Trinidad-Westhaven Emergency Intertie under Grant Agreement No. 4600014620 – Amendment 1 (the “Emergency Intertie Project”), which is attached hereto as Exhibit A and incorporated herein by reference (the “Grant Agreement”).
F. WHEREAS, this Agreement supersedes and replaces that certain written “Interim Memorandum of Agreement” dated October 7, 2022 entered and executed by the Parties related to the Emergency Intertie Project.
NOW THEREFORE, based on the foregoing recitals of fact the City and District mutually agree as follows:
MEMORADUM OF UNDERSTANDING
1. For the term stated in Section 18 of this MOU, below, City may accept potable water from District and District may accept potable water from City through a pipeline, more particularly described below, connecting the distribution systems of the Parties which are located on/near Westhaven Drive, Trinidad, California.
2. The costs for the Emergency Intertie Project include two categories: (a) costs to plan and construct the intertie facility; and (b) ongoing operation and maintenance costs of the intertie facility once constructed.
3. The financial responsibilities of each party to this MOU for the Emergency Intertie Project shall be as provided in Exhibit A, attached hereto and incorporated by reference herein, which exhibit details the cost apportionment and respective payment obligations of the City and District. Planning and construction costs for the Emergency Intertie Project include, without limitation, costs for easement acquisition, preparation of engineering and design documents, environmental documents, permitting costs, and costs of construction and closeout, all of which are more particularly described in the estimate recited in attached Exhibit A. In the event that costs exceed the budgeted funds for the construction contract provided through the MBDRP Grant, the Parties will proceed as follows: (a) they will seek to reduce the scope of Emergency Intertie Project where feasible while still accomplishing objectives; and/or (b) the Parties will seek additional funding. If there is still a funding shortfall after pursuing the foregoing options with reasonable diligence, the additional funds required to complete construction shall be apportioned between the City and District at the following percentages: 50.00% City and 3 50.00% District. The District acknowledges that City has already contributed $15,000 for engineering fees on the Emergency Intertie Project, and in the event of a funding shortfall and request for additional proceeds from City and District, City shall be allocated a “contribution credit” for these previously advanced funds, which District shall match.
Once the Emergency Intertie Project is constructed, City and District agree to split the annual Operations and Maintenance (“O & M”) costs of the emergency intertie system fifty percent (50.00%) each (i.e., 50.00% City and 50.00% District). O & M financial responsibilities will include all expenses for ongoing operation and maintenance of the Emergency Intertie Project following completion of the construction phase, which are more particularly described in the estimate recited in Exhibit B., entitled “Intertie Facility Operations and Maintenance Cost Apportionment”, which is attached hereto and incorporated by reference. Each party will maintain records of O & M activities and costs incurred and make payments as described in Section 17 below.
4. City may accept potable water from District and District may accept potable water from City which is of sufficient quality to meet the standards for potable water for municipal water prescribed by the California Department of Health Services.
5. During an emergency situation (as defined below) and subject to the conditions described herein, City agrees to provide to District, and District agrees to provide to City available quantities of potable water as determined by the supplying water operator. The intertie system capacity is designed for a maximum of approximately twenty to forty (20-40) gallons per minute.
6. The quantity of water delivered to either system shall be determined by the supplying operator and could include production and storage water but the supplier’s tanks shall always maintain at least half (i.e., 50.00%) of their storage capacity at all times.
7. The emergency intertie would be activated only under conditions of a water emergency, defined as follows: when a water system failure or an active fire emergency causes either the City or the District to have insufficient water available for human consumption, sanitation, and/or fire protection. It is recognized that all of the following events constitute good cause to trigger activation of the emergency intertie, without limitation: (a) a large unanticipated system leak results in less than adequate volume to supply customer demand in either City or District; (b) a short-term treatment plant or equipment failure causing disruption in the ability to deliver potable water that meets 4 drinking water standards; or (c) a short-term failure or leakage of storage tanks that reduces source capacity below system demand.
The emergency intertie is not intended to be used to routinely augment anticipated chronic late summer/early fall low flow production deficiencies in either water system.
Emergency conditions shall not include supplementing water volume during periods of high demand if the system is in a normal operational mode unless mutually agreed to in writing through an amendment to this agreement.
8. Emergency notification:
a. City and District will each designate a subcommittee with a minimum of three members with the power to authorize a declaration of emergency and to respond to operators in the event of activation of emergency intertie. b. The operators, or their designee, are empowered to activate the emergency intertie with coordination of both operators and will then notify their respective subcommittee within 24 hours to inform them of the activation and nature of the emergency. Within 48 hours operators will update their respective subcommittee and prepare for a longer-term emergency if warranted.
c. If the emergency lasts more than 72 hours the City and District subcommittees will meet and, if deemed appropriate, declare a water emergency for ongoing use of the emergency intertie.
d. Once a water emergency is declared, the operators and their subcommittees shall meet every 48 hours to review the emergency status until the subcommittees find and declare the water emergency is over.
A declaration of a water emergency shall cause each party to implement customer notification of emergency and water conservation measures shall be imposed. For the District, emergency conservation measures that must be imposed in the event of an emergency declaration are specified in Section 6 of WCSD Ordinance 2014-02 (“Adopting a water conservation program and water supply emergency ordinance”); for the City, emergency conservations measures that must be imposed in the event of an emergency declaration are specified in Stage 4, “Severe Water Storage Emergency” from the Trinidad Water Storage Contingency Plan adopted 10 August 2021.
9. Neither City nor District shall be required to accept potable water made available by the other party to this MOU.
5 10. Both City and District shall jointly review, comment on and approve, in their respective discretion, the draft design of the pump station and interconnection pipeline to be constructed pursuant to this MOU, and in accordance with the Grant Agreement. The specific roles and responsibilities of the City and the District with respect to the Emergency Intertie Project, pump station and interconnection pipeline/valve maintenance are described in Exhibit C, which is attached hereto and incorporated by reference.
11. Each party agrees to address known leaks in a timely fashion and maintain their respective water systems in good working order, so that emergency conditions are not prolonged unnecessarily.
RESPONSIBILITIES OF CITY
12. The City shall be responsible for administering the MBDRP Grant as Grantee, responsible for grant administration, agreement management, invoicing and reporting. The City shall serve as a cooperating agency and with the City’s engineers and planner shall review and concur with District project work products and design specification as specified in the Exhibit C, City Project Responsibilities, which is attached hereto and incorporated by reference. The City shall work collaboratively with District and District’s consultants, DWR Grant Manager and Division of Drinking Water staff in decision-making and securing approvals and shall timely provide review of work products submitted to City.
RESPONSIBILITIES OF DISTRICT
13. The District shall be the implementing agency (sub-grantee) for planning and construction of the pipeline, pump station, valves, metering devices, and appurtenances, and be responsible for completion of the scope of work for construction of the pipeline and pump station project in accord with the terms and conditions of the Grant Agreement. As the Implementing Agency the District will be responsible for the delivery of the Emergency Intertie Project and the day-to-day activities of the Emergency Intertie Project. District responsibilities include project management, contract management, invoicing, reporting, design, engineering, environmental, permitting, construction administration and closeout. Notwithstanding the foregoing, City and District acknowledge that the following Emergency Intertie Project activities shall be delegated to GHD, attention Steve Allen, for implementation and administration: construction management and construction observation.
6 14. The District shall work collaboratively with City and City’s consultants, DWR Grant Manager and Division of Drinking Water staff in decision-making and securing approvals and shall timely provide work product to City and its consultants for review and concurrence prior to finalizing design specifications as specified in Exhibit C, WCSD Project Responsibilities, which is attached hereto and incorporated by reference.
15. The District shall construct, test, and place the interconnection pipeline and pump station into operation and shall afford City an opportunity to witness and comment upon the testing.
PAYMENT
16. Cost of water delivered shall be the same for both Parties and shall be determined as the lower of either Party's current commodity rate for water at the time water is delivered.
17. Payment for potable water purchase under this MOU shall be made within 30 days as billed by the providing party following an emergency water delivery. Each party shall bill the other only for the volume of water delivered. There will be no charge for water used by either party to periodically flush the line and hydrants and periodic operation of the pump for maintenance purposes. An accounting of water delivered, billings issued, and payments made shall be maintained by each party hereto and each party's accounting shall be subject to audit by the other party. Annually, and not later than the end of each fiscal year, the Parties will review the O & M costs incurred to determine if payment is due by the party incurring lesser costs to the party incurring greater costs.
TERM
18. The term of this MOU shall be for a period of forty (40) years beginning on the date first written above, which is the expected functional life of the improvements.
This MOU may be extended upon the mutual written consent of the City and District.
LICENSE FOR ENTRY ON CITY PROPERTY BY DISTRICT
19. For the term of this MOU, and subject to all terms and conditions herein, City agrees to afford access and permit the District to enter the following portions of City real property to the extent reasonably necessary for the purposes of the construction, maintenance, and operation of a pump station: City owned real property identified by Assessor's Parcel Number [515-121-33] and more particularly described in Exhibit D, attached hereto and incorporated herein by reference.
7 OWNERSHIP OF PUMP STATION AND INTERCONNECTION PIPELINE
20. The City and the District will mutually maintain ownership of the pump station and interconnection pipeline improvements through the term of this MOU. At the conclusion of the term of this MOU, the District shall have the option to remove the pump station from the property of City or offer to sell the pump station to the City at fair market value. In the event the City terminates this Agreement at any time prior to expiration of the full term (i.e., prior to expiration of the 40 year term), the District shall have the right to determine whether to remove the pump station from the City’s real property recited in Section 16 (above), or allow it to remain. In the event the District terminates this Agreement at any time prior to expiration of the full term (i.e., prior to expiration of the 40 year term), the City shall have the right to determine whether District is to remove the pump station from the City’s real property or whether the pump station shall remain in its location, in which case it shall thereafter constitute the City’s improvement and the City shall have no obligation to compensate the District for allowing the pump to remain.
MUTUAL INDEMNIFICATION
21. City shall indemnify, defend (with legal counsel acceptable to the indemnified party) and hold the District harmless against all actions, claims, demands, and liabilities and against all losses, damages, costs, expenses, and attorney's fees, to the extent arising directly or indirectly out of an actual or alleged injury to a person or property in the same proportion that the City’s own acts and/or omissions are attributed to said claim, demand, liability, loss, damage, cost, expenses, and/or attorney's fees.
Likewise, District shall indemnify, defend (with legal counsel acceptable to the indemnified party) and hold the City harmless against all actions, claims, demands, and liabilities and against all losses, damages, costs, expenses, and attorney's fees, to the extent arising directly or indirectly out of an actual or alleged injury to a person or property in the same proportion that the District’s own acts and/or omissions are attributed to said claim, demand, liability, loss, damage, cost, expenses, and/or attorney's fees.
ASSIGNMENT
22. Except for an assignment to a successor operator or agency as stated in this Section 22, neither party shall assign any interest in this MOU and shall not transfer any interest in the same without the prior written consent of the other party hereto, except that claims for money due or to become due either party may be assigned to a bank, a trust 8 company, or other financial institution without such approval. Written notice of any such transfer shall be furnished promptly to the other party. Any attempt at assignment of rights under this MOU except for those specifically consented to by both parties or as stated above shall be void. Notwithstanding the foregoing, in the event all of the assets constituting the water purveyance system of either the City or the District are transferred to a successor agency or water supply operator, this MOU shall continue and transfer to the successor or assign.
MODIFICATION
24. This MOU may only be modified by a written amendment thereto, executed by both parties. The Parties will meet periodically to review and revise the protocols developed in the agreement.
MEDIATION, ATTORNEY'S FEES AND COSTS
24. If any dispute develops between the City and the District related to this MOU, the Parties agree to submit the dispute to mediation prior to proceeding with any litigation. If any action at law or in equity is necessary to enforce or interpret the terms of this MOU, the prevailing party shall be entitled to recover reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. The parties acknowledge that this MOU was mutually drafted by the City and the District, and neither shall be deemed the drafter for purposes of contract interpretation in the event of a dispute.
JURISDICTION AND VENUE
26. This MOU shall be construed in accordance with the laws of the State of California and the parties hereto agree that venue of any action or proceeding regarding this MOU or performance thereof shall be in the Humboldt County Superior Court for the State of California.
NOTICES
26. All notices that are required to be given by one party to the other under this MOU shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited with the United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses, unless such addresses are changed by notice, in writing, to the other party. 9 City of Trinidad
409 Trinity Street
P.O. Box 390
Trinidad, CA 95570
Westhaven Community Services District
446 6th Avenue
Trinidad, CA 95570
IN WITNESS HEREOF, this MOU is duly executed in Humboldt County, California on the day and year first written above.
City of Trinidad Westhaven Community Services District
________________________________ _________________________________ Mayor Board Chair
Exhibit A City of Trinidad and Westhaven Community Services District Financial Responsibilities Project A and Project 1 - Emergency Intertie
Original
Grant Agmt
Budget
Original
WCSD Original City Amended Dec 2024 WCSD City WCSD PACE (WCSD) City GHD (City) SHN (City) Subtotals Intertie -
P1(a) Project Administration $ 65,000 $ 25,000 $ 40,000 $ 51,400 $ 25,000 $ 26,400 Task 1 WCSD Project Admin (invoices, reports, agency
coordination, contract mgmt, project completion report
(accountability report if advance payment requested);
Task 2 WCSD Reporting - Quarterly Progress Reports $ 25,000 $ 25,000 $ 25,000 $ 25,000 Task 1 & 2 CITY Project Admin from Grant Admin Budget
(agency coordination, contract mgmt, submittals) $ 40,000 $ 40,000 $ 26,400 $ 26,400
Intertie -
P1(c)
Planning / Design / Engineering / Environmental
Documentation $ 215,000 $ 185,000 $ 30,000 $ 312,500 $ 237,500 $ 75,000 *Please note that the City of Trinidad contributed $15,000 to the City of Trinidad's planning budget for the Intertie.
Planning, Encroachment Permit, California Coastal
Commission & CEQA $ 80,000 $ 80,000 $ 80,000 $ 80,000
Design $ 95,000 $ 95,000 $ 147,500 $ 147,500
Project Monitoring Plan $ 10,000 $ 10,000 $ 10,000 $ 10,000 City Engineer Review & Concurrence $ 27,000 $ 27,000 $ 72,000 $ 72,000 City Planner Review & Concurrence $ 3,000 $ 3,000 $ 3,000 $ 3,000 WCSD PACE (WCSD) City GHD (City) SHN (City) Subtotals (incr)/Decr Net Incr/decr Intertie -
P1(d) Construction / Implementation $ 1,576,600 $ 1,546,600 $ 30,000 $ 1,507,700 $ 59,000 $1,448,700 $ 6,000 $ 53,000 $ 21,500 $ 184,500 $ 5,000 $ 270,000 Net savings $ 87,000 Services During Bidding $ 30,000 $ 30,000 $ 25,000 $ 5,000 $ 20,000 $ 1,000 $ 4,000 $ 3,000 $ 17,000 $ 25,000 <decreased $ 5,000 Construction $1,189,600 $1,189,600 $1,224,100 $1,224,100 Constr contract Increased by $34,500 Engineering Services During Construction $ 60,000 $ 60,000 $ 45,000 $ 10,000 $ 35,000 $ 10,000 $ 35,000 $ 45,000 <decreased $ 15,000 Intermittent Construction Observation for One-Half Year $ 179,585 $ 179,585 $ 90,000 $ 1,000 $ 89,000 $ 1,000 $ 2,000 $ 87,000 $ 90,000 <decreased $ 89,585 Construction Observer Per Diem $ 14,615 $ 14,615 $ - $ - $ - $ - <decreased $ 14,615 Startup Services/Record Drawings & Final Project
Report/11-Month Warranty Inspection $ 20,000 $ 20,000 $ 30,000 $ 12,000 $ 18,000 $ 2,000 $ 10,000 $ 3,000 $ 13,000 $ 2,000 $ 30,000 <increased $ (10,000) Construction Surveying $ 12,800 $ 12,800 $ 20,000 $ 20,000 $ - $ 20,000 $ 20,000 <increased $ (7,200) Prevailing Wage Monitoring $ 20,000 $ 20,000 $ 5,000 $ - $ 5,000 $ 500 $ 4,500 $ 5,000 <decreased $ 15,000 Project Performance Report/O&M $ - $ - $ 25,000 $ 9,000 $ 16,000 $ 1,000 $ 8,000 $ 3,000 $ 13,000 $ 25,000 <increased $ (25,000) Admin, Permitting & Environmental Compliance During
Construction $ 20,000 $ 20,000 $ 30,000 $ 2,000 $ 28,000 $ 1,000 $ 1,000 $ 10,000 $ 15,000 $ 3,000 $ 30,000 <increased $ (10,000) City Engineer Review & Concurrence during construction $ 28,000 $ - $ 28,000 $ 11,600 $ - $ 11,600 City Planner Review & Concurrence during construction $ 2,000 $ - $ 2,000 $ 2,000 $ - $ 2,000 TOTAL COSTS $ 1,856,600 $ 1,756,600 $ 100,000 $ 1,871,600 $ 321,500 $ 1,550,100 $ 6,000 $ 53,000 $ 21,500 $ 184,500 $ 5,000 $ 270,000 $ 87,000 Overall increase in budget, due to City's contribution. $ 15,000
$ (52,500) Amendment reduction in CON budget to increase Planning/Design/Engr/Env budget $ 87,000 Overall savings in non contractor CON budget
$ 34,500 Net savings applied to construction contract
Advance Payment from Funder for Construction costs 417,900 417,900 WCSD City
Amended Distribution
BUDGET CATEGORY
Trinidad-Westhaven Emergency Intertie Memorandum of Understanding Exhibit B
Frequency WCSD City
yearly 50% 50%
yearly 50% 50%
yearly 50% 50%
as needed 50% 50%
end of useful life 50% 50%
yearly 50% 50%
as needed 50% 50%
end of useful life 50% 50%
Trinidad-Westhaven Emergency Intertie Memorandum of Understanding Pump replacement
Pipeline and valve replacement - depreciation schedule
Pump operation - power & diesel costs
Pump repairs
Test & calibrate meters
Repairs
Intertie Facility Operations and Maintenance Cost Apportionment Distribution
BUDGET CATEGORY
Flush Hydrants
Exercise valves
Exhibit C: Trinidad-Westhaven Emergency Intertie - Roles and Responsibilities City WCSD Task 1: Project Management (includes invoices and associated backup documentation) X required to submit information to Grantee Task 2: Reporting (includes quarterly progress reports, documentation of Acknowledgment of Credit & Signage, Advance Pay-Funding Plan and Accountability report, project completion report, grant completion report, and post-performance reports)
Task 3: Not applicable
Task 4: Feasibility Studies (includes all relevant feasibility studies) X Task 5: CEQA Documentation (includes all completed CEQA documents and Legal Challenges Letter) X
Task 6: Permitting (permits as required) X
Task 7: Design - (includes BODR, Design Plans and Specs, OPCC, etc.) With City review X Task 8: Project Monitoring Plan With City review X
Task 9: Contract Services (includes Bid documents, Proof of Advertisement, AOC, NTP, etc.)
Task 10: Construction Administration (includes DWR Certificate of Project Completion, record drawings, construction management, construction observation, environmental compliance, etc.)
Task 11: Construction - (includes photographic documentation of progress) Post Construction
Operations and Maintenance
*All items that require negotiation may require the budget (Exhibit A) to be adjusted between entities.
Trinidad-Westhaven Emergency Intertie Memorandum of Understanding Budget Category (c): Planning/Design/Engineering/Environmental Documentation Each entity will perform O&M on equipment (valves,
hydrants, etc.), with the exception of the pump (located on City property) which shall be maintained equally (50/50), within their district at the frequency and cost apportionment as outlined in Exhibit B - Intertie Facility Operations and Maintenance Cost Apportionment.
Requires Negotiation
Requires Negotiation
Budget Category (a): Project Administration
Budget Category (b): Land Purchase/Easement
Construction
Requires Negotiation - It has already been discussed that WCSD will transfer the remaining Advanced Payment funds to the City and the City will be responsible for payment of consultants, contractor, and reimbursing WCSD for their costs.
The other subtasks will be subject to negotiation.
Requires Negotiation
CITY OF TRINIDAD
WATER TREATMENT PLANT515-121-33
Exhibit D
DISCUSSION AGENDA ITEM 4
SUPPORTING DOCUMENTATION ATTACHED
4. Discussion/Decision regarding Improvements to Racquet Court Through the Per Capita Grant.
CITY OF TRINIDAD STAFF REPORT
DATE: Tuesday, February 11, 2025
TO: Mayor and City Council
FROM: Angela Cather & Becky Price-Hall, Grants Department AGENDA ITEM: Discussion/Decision Regarding Improvements to Racquet Court through the Per Capita Grant STAFF RECOMMENDATION: Direct staff to begin the bid process for improvements to the tennis court.
DISCUSSION/BACKGROUND: The California State Department of Parks and Recreation’s Per Capita Program allocated a maximum of $177,952 in grant funding to the City of Trinidad for parks and recreation acquisition and development projects. The City Council adopted Resolution 2019-12 approving application(s) for the Per Capita Grant Fund and directed staff to develop Per Capita application packet(s) for priority eligible project(s). The City’s application for approximately $65,000 for the Racquet Court project was approved to upgrade the tennis court to include pickleball, resurfacing, and other minor improvements.
It should be noted that funding cannot be used for repairs or maintenance but can be used for projects that increase the use of the space by creating new recreational activities (capital outlay projects for recreational purposes). The addition of pickleball will fulfill this requirement. Resurfacing the court and replacement of the net, without including the additional striping for pickleball, would not qualify as those types of improvements are classified as repair and maintenance.
Current Status: Improving the racquet court, to include pickleball, has been a long-desired upgrade by many within the community. Pickleball is currently the fastest growing sport in the United States among people of all ages and abilities. Pickleball is an inclusive sport, so it’s addition to the court would increase its usage to different demographics. While the improvements to the court to include pickleball is desired, and eligible through grant funding, there have been concerns regarding potential noise. The average decibel (dBA) for a pickleball game, measured at 100 feet from the court is 70 dBA, in comparison to tennis which on average registers around 55 dBA.
Other common points of reference measured in decibels are below:
• Normal conversation 60 dBA
• Loud restaurant 80 dBA
• Gas-powered lawn mower 90 dBA
• Band Concert 120 dBA
• Airplane taking off 140 dBA
While the usage of the court, with the addition of pickleball, will likely increase, the hours of operation of the court would not. Lighting to the court is not being added, so all games whether tennis or pickleball would conclude at dusk.
The project is ready to go out to bid this spring, so staff is seeking approval from the City Council to begin the bid process. The project’s completion is weather dependent, so is anticipated for late spring to early summer.
ENVIRONMENTAL REVIEW
Not applicable.
FISCAL IMPACT
• Is there a Fiscal Impact: No, if awarded, the project will be grant funded. • Is it Currently Budgeted: The project has been approved by the Funder and fits within the grant budget. • Where is it Budgeted: 533 Per Capita Fund
• Mandatory or Discretionary: N/A
• Staff Resource Impact: No
ATTACHMENTS
• None
DISCUSSION AGENDA ITEM 5
SUPPORTING DOCUMENTATION ATTACHED
5. Discussion/Decision regarding Water Advisory Committee Status.
CITY OF TRINIDAD STAFF REPORT
DATE: February 11, 2025
TO: Mayor and City Council
FROM: City Manager Joe Tagliaboschi
AGENDA ITEM: Discussion/Decision regarding Water Advisory Committee Status.
STAFF RECOMMENDATION: Receive report from City Manager on Water Advisory Committee and Recommend Water Advisory Committee Sunset .
DISCUSSION/BACKGROUND
The Water Advisory Committee ( WAC) was stood up during the drought , but not specifically as a drought related purpose.
The May 11, 2021, Resolution Stated the purpose for the WAC as:
1) To evaluate water needs of the city
2) Analyze potential options of water sources and Infrastructure 3) Assist the Council in pursuing water related opportunities including funding.
There were also four (4) specific objectives for this WAC to achieve while the committee was active1) Provide a public forum to address and discuss water concerns and solutions. 2) Assist the City Manager and Public Works department in addressing water related issues. 3) Make balanced and informed recommendations to the City Council on ways to improve the supply of water. 4) Report regularly to the Council.
On March 9,2021 the Council discussed forming a WAC, Council member Davies proposed “A Water Resiliency Committee be formed to address and plan for improvements to our existing water system that will make our community more resilient to drought.” Ultimately the term “Water Advisory Committee” was chosen as it “ seems to have a wide scope that can encompass a broad range of water issues.” There was some discussion as well, in early January 2021 about a “ Water Shortage Contingency Plan” so while WAC was not drought specific discussing, planning, and executing methods and programs for drought contingency, and water shortage was at the front of these discussions.
Much has been accomplished since 2021 with water studies and water infrastructure, and an argument can be made that while the stated purpose that formed the WAC are still important, most of the topics and tasks on that list have been addressed with some degree of success:
There has been an evolution by Pacific Water Associates of the Luffenhotltz Creek Watershed and the conclusion of the ability of the watershed to deliver enough water for the city needs, even during times of drought, and seasonal dry periods .
The Grants Team secured a grant to construct a new 350K Gallon Stainless Steel Water tank and replaced approx. 7500 lf waterline and a installed a new Pressure Relief Valve Pit on Edwards Street.
This includes new water line from the water treatment plant to the new tank. These water lines were chosen for replacement as they had been identified as the mostly likely to fail, and/or be prone to leaking due to age and pipeline material .
A project with Westhaven Water District is currently underway that will include an intertie between the two water systems. A pump station and waterline that connects both communities in the case of an emergency. This new system will allow for connectivity with Westhaven WSD to provide additional capacity should the need arise in case of water shortage or other emergency needs.
The same claims could be made for obtaining of the objectives of the WAC . The City Council has discussed water in multiple meetings with a variety of topics and the current Council has indicated those discussions will continue.
The Council continues to encourage staff to pursue ,and support Water and Water Related projects, and grant funding .
Reports from WAC meetings were of sparse attendance and some difficulty scheduling meetings that allowed for a WAC quorum .
If Council decides that WAC should be allowed to sunset at this time , there could be future WAC Ad Hoc committee needs, and the committee could be stood up again should the Council agree on that need in the future .
ENVIRONMENTAL REVIEW
NA
FISCAL IMPACT
Is there a Fiscal Impact? N/A
Is it Currently Budgeted? Yes
Where is it Budgeted? NA
Is it Mandatory or Discretionary? N/A
Is there a Staff Resource Impact? No
ATTACHMENTS
1. 2021 Resolution
2. PWA Overview of Luffenhotltz Creek and Water Availability
3. PWA Water Contingency Storage Plan
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services PACIFIC WATERSHED ASSOCIATES INC.
PO Box 4433 • Arcata, CA 95518-4433
Ph 707-839-5130 • Fax 707-839-8168
www.pacificwatershed.co
Re: City of Trinidad Parcel Selection Process for Water Storage Contingency Plan 1 Introduction to Current Situation
Pacific Watershed Associates (PWA) has been working with the City of Trinidad (City) to find suitable area(s) for multiple, large volume, metal water storage tanks to alleviate potential future water demands and supply shortages in the Luffenholtz Creek watershed during the low flow period (Figure 1).
Currently, the City of Trinidad diverts streamflow at the Municipal Water Treatment Plant’s instream point of diversion to treat for municipal use under two appropriative water rights (Figure 1).
Due to the current prolonged drought and less than average rainfall years, the City of Trinidad (City) has determined increasing water storage is a prudent necessary short- and intermediate-component of the recently formulated Water Supply and Storage Contingency Plan (Plan) and the city’s water conservation strategy. Approximately, 80,000 to 90,000 gallons of treated water is used daily by residents, public and private facilities in the City of Trinidad water district. Approximately 285,650 gallons of treated water is currently stored in two wooden, lined 150,000-gallon water tanks (Figure 1).
In the case of continued drought and depletion of the Luffenholtz Creek water table, instream flows may reach the low flow bypass discharge threshold developed by CDFW (0.86 cfs), and/or may be required to completely depart from drafting instream water for municipal use if mean bypass discharge decreases below 0.15 cfs; in this case the city’s available storage of this essential resource could be exhausted in 2- 3 days. The “City Plan” proposes to temporarily store additional quantities of permitted water derived from Luffenholtz Creek at its’ current diversion during the wintertime, when rainfall is high and water use is low, and available instream water is abundant. In order for the City to potentially store more water for future use, PWA is assisting the City with developing a practical methodology for selecting the most economical and stable nearly parcels that could serve as suitable properties for the needed number of storage tanks to begin the process of increasing water storage volumes, resilience, and water security.
The city’s current appropriative water right permits are for direct diversion, which constrains the city regulatorily by not allowing more than 30 days of water storage (regulatory storage) before it is considered seasonal storage. The regulation which refers to this is 23 CCR 657. For this proposed water storage project, the city will be required to obtain a new water right and follow the State Water Resource Control Board, Division of Water Rights, Process for Water Rights Licensing to store water for over 30 days for use during the typical Critical Dry Period (August, September and, October). Any new water storage tanks will require new water rights, allowing seasonal storage (storage greater than 30 days) to offset the Critical Dry Period instream water shortages (personnel communication with Ramon Ruiz at Division of Water Rights). You can also refer to this guidance document (See pages 11-15 for more A-Line
Ox Road
Adams Fox Farm Road
Old Wagon Road
Westhaven Drive
8TH Ave
Diversion
location
Existing storage tanks
£¤101
Westhaven
Trinidad
Prepared June 2022 by:
Pacific Watershed Associates
www.pacificwatershed.com
Scale 1:24,000 1 inch = 2,000 feet
0 1,000 2,000 4,000
Feet
Figure 1. Location map for the Trinidad Municipal Water District water storage parcel selection study. !
!
!
!
Eureka
Fortuna
Trinidad
Garberville
£¤101
¬«299
¬«36
Humboldt
County
Pacific Ocean
"/ Diversion location
!( Existing storage tanks
Road
Highway
Trinidad water lines
Trinidad city boundary
Stream
Luffenholtz Creek watershed
Trinidad municipal water
service area
PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 3
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services information on storing water regulatorily under 30 days):
https://www.waterboards.ca.gov/waterrights/water_issues/programs/applications/docs/licensing.pdf The overall goal of this project is to locate potentially suitable parcels for siting large, metal water storage tanks and then solicit landowners with potentially suitable parcels to determine their interest in participating in Trinidad’s complicated water supply storage system. The criteria PWA has utilized to select viable property options for increasing water storage tank facilities include:
• Distance from water treatment facility (miles)
• Parcel size (acres)
• Parcel slope gradient (%)
• Parcel Zoning
• Location with regards to the Coastal Zone
• Residential structure presence
What follows is a discussion of the PWA rationale for selecting this list of parcel/property characteristics. The criteria and potential first-priority parcels are visually summarized in Figure 2.
Table 1 provides the summary details of each priority selection criteria by parcel/property. Table 2 lists landowners with potentially suitable parcels to determine their interest in participating in Trinidad’s complicated water supply storage system
2 Parcel Distance from Water Treatment Facility
The distance (miles) from the municipal water treatment facility was considered an important factor to minimize the distance and overall construction costs to pump diverted raw untreated winter and spring instream water to metal storage tanks and then return the stored water back to the treatment plant to be treated for municipal use during the Critical Dry Period. An initial 1-mile radius, with ¼-mile increments, was cast from the municipal water treatment plant’s point of diversion to help graphically display the parcels distance and proximity to the plant (Figure 2). The radial distance provided a rough first filter, however it was assumed that most water conveyance infrastructure would follow a public road lineament, therefore the distance from the treatment facility was calculated using public roads from the point of diversion to the selected higher priority parcels. As a point of perspective, the existing treated water storage tanks managed by the city are approximately 1.9-miles from the water treatment plant. These distances are shown on Figure 2 and reported on in Table 1. 3 Parcel Size (acres)
Both developed and undeveloped parcels greater than 5-acres were deemed to be adequate for this project. Additionally, undeveloped parcels less than 5-acres but greater than 2.5-acres, were also included for further analysis. Larger parcels, greater than 5-acres, would have more options for tank(s) placement, even if there is an existing residence or if one were to be developed in the future. Smaller parcels, less than 2.5-acres in size, have been avoided at the present time since they are more likely to potentially pose difficulties with permitting due to lesser amounts of gentle ground, needs for property PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 4
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services Table 1. Phase 1 parcel selection characteristics for water storage tanks near the City of Trinidad's Water Treatment Plant.
Unique
ID
Assessor’s parcel
number (APN)
Parcel
size
(acres)
Parcel’s
area 0-
15% slope
class
(acres)
Percent
parcel
less than
15%
Zoning
Within
CA
Coastal
Zone (Y
or N)
Distance on
roads from
treatment
plant
Description
1 513-101-014-000 640 491 77 TPZ N 2.4 Portion TPZ, Rdwd, Vacant 2 513-101-015-000 270 230 85 TPZ N 1.9 100% TPZ, Rdwd, Vacant 3 513-111-042-000 231 213 92 TPZ N 1.6 100% TPZ, Rdwd, Vacant 4 513-111-068-000 594 439 74 TPZ N 2.0 100% TPZ, Rdwd, Vacant 5 515-111-037-000 11.4 8.4 74 U N 1.1 Improved, Rural Residential, 10 to 20 ac 6 515-111-039-000 11.0 10.3 94 U N 0.7 Public Land, Schools, Non Taxable Entities 7 515-111-050-000 5.4 4.9 91 U N 0.9 Improved, Rural Residential, 5+ to 10 ac 8 515-111-051-000 7.0 7.0 100 U N 0.9 Improved, Rural Residential, 5+ to 10 ac 9 515-111-055-000 3.9 3.9 100 U N 1.0 Vacant Single Family Residential 10 515-111-072-000 16.7 13.5 81 U N 1.1 Improved, Rural Residential, 20+ to 40 ac 11 515-111-077-000 10.7 4.8 45 U N 1.0 Vacant, Rural Residential, 10+ to 20 ac 12 515-111-079-000 28.9 20.3 70 U;RA-2.5/M Y/N 0.5 Improved, Rural Residential, 20+ to 40 ac 13 515-111-083-000 6.2 5.3 86 U N 0.6 Improved, Rural Residential, 5+ to 10 ac 14 515-131-003-000 14.3 9.2 64 TPZ Y/N 0.7 100% TPZ, Rdwd, Improved 15 515-131-008-000 5.0 3.7 74 TC/R Y 0.7 Rural - Improved 16 515-131-020-000 21.1 15.7 74 TC/R Y/N 0.7 Rural - Improved 17 515-131-029-000 41.9 33.1 79 AE;TC/R Y/N 0.8 Vacant, Rural Residential, 20+ to 40 ac 18 515-131-031-000 6.6 4.6 70 RA-2.5-M/R Y 0.7 Improved, Rural Residential, 5+ to 10 ac 19 515-141-002-000 6.3 5.6 89 RA-2.5-M/R Y 1.0 Improved Single Family Residential 20 515-141-066-000 5.1 4.3 84 RA-2.5-M/R Y 1.1 Improved, 2-4 Units 21 515-141-072-000 8.8 7.0 80 RA-2.5-M/R Y 0.5 Improved, Rural Residential, 5+ to 10 ac 22 515-141-090-000 11.7 10.6 91 RA-2.5-M/R Y 1.1 Taxable MH on fee parcel 23 515-141-092-000 5.7 3.8 67 RA-2.5-M/R Y 0.8 Improved Single Family Residential 24 515-172-030-000 6.8 6.8 99 RA-2.5-M/R;AG Y 1.2 Improved, Rural Residential, 5+ to 10 ac Table 2. Water storage tanks parcel ownership near the City of Trinidad's Municipal Water Treatment Plant.
PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 5
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services Unique
ID
Parcel assessor’s
number
Parcel
size
(acres)
Landowner name Address City State Zip
1 513-101-014-000 640 Green Diamond Resource Company 1301 5Th Ave #2700 Seattle WA 98101 2 513-101-015-000 270 Green Diamond Resource Company 1301 5Th Ave #2700 Seattle WA 98101 3 513-111-042-000 231 Vaneck Fred M Forest Foundation Calif Llc 1001 Oreilly Ave #A San Francisco CA 94129 4 513-111-068-000 594 Green Diamond Resource Company 1301 5Th Ave #2700 Seattle WA 98101 5 515-111-037-000 11.4 Wells Trenton A Po Box 103 Eureka CA 95502 6 515-111-039-000 11.0 Trinidad Union School Dist Po Box 3030 Trinidad CA 95570 7 515-111-050-000 5.4 Sharp Thomas R & Edeltraud G Tr 345 Old Wagon Rd Trinidad CA 95570 8 515-111-051-000 7.0 Sabo Merlin Po Box 115 Trinidad CA 95570 9 515-111-055-000 3.9 Shank Kim B Tr 3456 Ribeiro Ln Arcata CA 95521 10 515-111-072-000 16.7 Brindle Robert M & Christine Mtr P O Box 1240 Trinidad CA 95570 11 515-111-077-000 10.7 Bennett Alan D & Caroline E #3 Silver Saddle Palos Verdes P CA 90274 12 515-111-079-000 28.9 Bauder Ranch Llc Co Po Box 480 Trinidad CA 95570 13 515-111-083-000 6.2 Johnson Erik K 661 Kahlstrom Ave Westhaven CA 95570 14 515-131-003-000 14.3 Roberts Linda 455 Union St #27 Arcata CA 95521 15 515-131-008-000 5.0 Hewett Lawrence C & Whitlow Roxanna L 205 Fox Farm Rd Trinidad CA 95570 16 515-131-020-000 21.1 Mcleod John C & Shore B Tr Po Bx 389 Trinidad CA 95570 17 515-131-029-000 41.9 Trinidad-California Llc Co 39960 Alderpoint Rd Blocksburg CA 95514 18 515-131-031-000 6.6 Dean Ronald P 83 Fox Farm Rd Trinidad CA 95570 19 515-141-002-000 6.3 Shalit Susan M Tr 718 Duncan St San Francisco CA 94131 20 515-141-066-000 5.1 Cher-Ae Heights Indian Community Trinidad Rancheria P O Box 630 Trinidad CA 95570 21 515-141-072-000 8.8 Read Sharon M Tr Po Bx 1245 Trinidad CA 95570 22 515-141-090-000 11.7 Marasco Gertrude Po Box 1122 Trinidad CA 95570 23 515-141-092-000 5.7 Gregory Paula L 915 N Westhaven Dr Trinidad CA 95570 24 515-172-030-000 6.8 Kieselhorst Richard Tr & Kieselhorst-Eckart Marjor 673 N Westhaven Dr Trinidad CA 95570 PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 6
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services line setbacks, proximity to neighbors, and posing a higher risk of general aesthetics considerations and potentially opposing neighbors. Refer to Figure 2 and Table 1 for the first-priority parcel selections. 4 Parcel Slope Gradient (%)
Hillslopes gradient (ground slope steepness) were considered to exclude parcel selection on steep slopes which are not suitable for placement of water storage tank(s). Steep slopes and inner gorge areas are unbuildable and/or difficult to access; development in those locations may increase soil erosion and hillslope instability. Excluding areas on or near steep slopes are vital for the longevity of these large, extremely heavy tanks. An ideal slope for tank location would be in areas less than 5% in steepness (i.e., essentially flat marine terraces). Slopes approaching 10%-15% are considered moderately sloped but still suitable, but PWA is considering any potential tank location on hillslope steeper than 15% as being too steep and cost prohibitive for placement of water storage tank(s). Filtering criteria were split in the moderately steep zones using 15% as the upper limit. Slopes greater than 15% were excluded with the remaining slopes represented in 5% intervals (Figure 2). Percent slope was analyzed using a ten-meter digital elevation model (DEM) in ArcMap.
5 Zoning of Parcels
Humboldt County land use classifications/designations (Zoning) for parcels in general dictate what types of activities and structures can be placed on various properties based on hillslope characteristics, parcel size and other factors. The following section describes which county zoning types are in general more suited for placement of large water storage facilities per the proposed City Plan.
5.1 Inland Zoning
U (Unclassified)
In the Unclassified Zone water storage tanks would fall under essential services which are a conditionally permitted use type. Additional regulations to consider: Minimum setback from the front, rear and side are 20, 10 and 5 feet respectively; Maximum distance between major building is 20 feet; Maximum ground coverage is 40%; and there is no maximum building height specified. Unclassified zoning is considered to be desirable for potential water storage tank location.
TPZ (Timberland Production Zone)
The erection, construction, alteration, or maintenance of gas, electric, water, or communication transmission facilities are deemed as a principally permitted use in TPZ Zone. There are no lot coverage restrictions or structure height restrictions, making TPZ properties desirable. Parcels selected with TPZ zoning might be the farthest from the treatment plant, however these may be the most probable option due to the landowner’s current and future land use intention.
AE (Agricultural Excusive)
The Agriculture Exclusive, or AE Zone, is intended to be applied in fertile areas in which agriculture is and should be the desirable predominant use and in which the protection of this use from encroachment from incompatible uses is essential to the general public welfare. Installing water storage tanks on AE land would require a conditional use permit and would be considered an agricultural land conversion, subject to additional regulations. Agricultural land conversion to nonagricultural use requires planning commission (PC) approval and can be granted if the PC finds a) there are no feasible alternatives; b) the PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 7
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services facts support an overriding public interest; and c) there is a “no net loss” of agricultural lands, but this finding can have additional conditions/requirements. For this feasibility study AE zoning was determined to be difficult to meet the state requirements and therefore parcels zoned AE should be in general excluded from the selection process.
AG (Agriculture General)
The Agriculture General or AG Zone is intended to be applied in areas in which agriculture is the desirable predominant use and rural residential uses are secondary. Principal permitted uses include agriculture accessory structures which includes tank houses (Ord. 2189) Although, parcels zoned AG will be good candidates for our parcel selection requiring a standard use permit to flex "similar and compatible" uses. AG Zoning regulations dictate 20-foot setbacks, 35% maximum ground coverage and a maximum building height of 35-feet.
5.2 California Coastal Zone
TC (Commercial Timber)
Commercial Timber (TC) Zone is a designation within the Coastal Zone where essential services are a conditionally permitted use. Considering the development standards (20-30 foot setbacks, no maximum ground coverage and permittable exceptions to the 35-foot maximum structure height), land zoned TC would be a good option for water storage tanks. However, being in the Coastal Zone will require additional complicated permitting, but if the location is relatively close to the municipal water treatment plant, it may be more cost effective to utilize parcels within the Coastal Zone than to utilize an inland parcel that has a greater distance and significantly higher design and construction costs to connect to the municipal water treatment plant. As distance from the treatment plant increases so does the amount of needed underground water lines and pumping infrastructure increase.
RA-2.5 (Rural Residential Agriculture, minimum lot size 2.5 acres) Similar to TC Zone, in the RA-2.5 Zone all essential services are conditionally permitted with development standards requiring 20-30 foot setbacks in the Coastal Zone, 35% maximum ground coverage and permittable exceptions to the 35-foot maximum structure height. Depending on lot size and pre-existing structure ground coverage, RA-2.5 would be a good to fair option for water storage tanks.
TPZ (Timberland Production Zone)
TPZ Zone within the Coastal Zone has essentially the same permitted uses and development standards as TC Zone does for water storage tanks. Coastal Zone TPZ parcels would be desirable, taking into account the distance from the municipal water treatment facility.
Combining Zone
A Combining Zone applies an additional zoning designation which modifies the regulations for the Principal Land Use Zones. Humboldt County has 24 different combining zones, however PWA has identified only two of these designations during our parcel selection search as potentially suitable, namely those being designated zones M and R. M (manufactured homes) is used to modify a principal zone to allow manufactured homes. The M modification does not appear to affect the City Plan interest in water storage tanks. The R (streams and riparian corridor protection) combining zone designation provides restrictions to development to minimize adverse runoff, interference with surface waterflow and alteration of natural streams by protecting riparian habitats. Setbacks for coastal riparian corridors PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 8
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services and forests for waterways are defined in Section 33.1.6. An R Combining Zone designation does limit areas of potential development, but the designation only applies to perennial and intermittent streams leaving the remaining parcel areas for potential tank farm development. 6 Location with regards to the Coastal Zone
It needs to be recognized that parcels located within the Coastal Zone are under detailed analysis and greater scrutiny and would most likely require additional permitting and costs. Parcels within the Coastal Zone which are zoned RA, TC and TPZ could potentially be developed and were included in the analysis (Figure 2 & Table 1). Depending on landowner interest to participate in the City of Trinidad’s water storage program, parcels within the Coastal Zone may be more cost effective to permit and build than a parcel that is located a greater distance away that may require more plumbing infrastructure to establish. Depending on the level of interest from the Phase 1 list of priorities property owners to assist the City with future water security efforts, a preliminary cost analysis will be performed as part of determining feasibility for a water storage location within the Coastal Zone. 7 Residential Structure Presence
Presence or absence of structures was noted and used as part of the parcel selection process. Criteria for improved parcels, ones having a structure present based on the Humboldt County Assessor data, is that they are required to be larger than 5-acres, whereas an unimproved parcel just had to be larger than 2.5- acres.
8 Summary of Results and Recommendations
For the proposed water storage project, PWA is recommending that the City of Trinidad obtain a new water right by following the State Water Resource Control Board, Division of Water Rights, Process for Water Rights Licensing to store water for over 30 days for use during the Critical Dry Period (August, September and, October) and/or other times through the year.
Using the above-described Phase 1 selection criteria for beginning the process of locating suitable parcels and areas for the siting of multiple, large volume, metal water storage tanks to alleviate future water supply shortages in the Luffenholtz Creek watershed, PWA has identified a total of 24 potentially suitable parcels/properties to conduct initial outreach concerning assisting the City (Map 2, Tables 1 and 2). Selected Phase 1 parcels range in size from 3.9 to 640-acres. Parcel distance from the treatment plant, which was measured following roads, ranges from a 0.5 to 2.4-miles. Ten parcels are less than 1- mile from the treatment plant with two parcels nearly 0.5-mile from the municipal water treatment plant.
The farthest parcels are all inland on TPZ lands. These Industrial Timber parcels are 1.6 to 2.4 miles from the municipal water treatment plant. The TPZ lands are large acreage properties that can accommodate huge quantities of water over time as drought, water supply and water demand issues continue to change into the future. These TPZ parcels are generally the most remote in the area and not located in the CA Coastal Zone, which makes them very appealing for the City to maintain a flexible short to intermediate Water Supply and Storage Contingency Plan.
Half, 12 parcels of the selected parcels are located either completely or partially in the Coastal Zone.
PWA recommends the City initiate communications with all twenty-four selected Phase 1 parcels to inquire as to their interest in participating in the proposed City Water Storage Contingency Plan.
PWA Parcel Selection Criteria for Trinidad Water Storage Contingency Planning Process June 28, 2022 Eli Naffah, Trinidad City Manager and Council Page 9
Pacific Watershed Associates • PO Box 4433 • Arcata, CA 95518-4433 / 707-839-5130 / www.pacificwatershed.com Geologic and Geomorphic Studies • Wildland Hydrology • Erosion Control Planning • Civil Engineering • Environmental Services PACIFIC WATERSHED ASSOCIATES INC.
Todd Kraemer, Associate Hydrologist
[email protected]
!(
"/
Luffenholtz Creek
Two Creeks
Joland Creek
SF Luffenholtz Creek
Grassy Creek
McConnahas Mill Creek
Eighteen C
A-Line
Ox Road
Adams Fox Farm Road
Old Wagon Road
Westhaven Drive
8TH Ave
4TH Ave
Lower Luffenholtz
Deadmans Creek
Joland Creek
Diversion/treatment
plant location
Existing storage tanks
0.25 M
0.75 M
0.5 M
1 M
1 M
£¤101
1 4
22 5
10 9
8 7
6 24
20 19
15 16
21 11
12 17
18 14
2 13
3 23
Humboldt County GIS
Prepared June 2022 by:
Pacific Watershed Associates
www.pacificwatershed.com
Scale 1:14,400 1 inch = 1,200 feet
Parcel data: Humboldt County GIS 2022
0 600 1,200 2,400
Feet
!( Intake/Storage tank
Access road
Highway
Parcel
Figure 2. City of Trinidad Water Storage Parcel Selection.
Percent slope
P:\GIS\10575 Luffenholtz\10575 Luffenholtz parcel search V3.mxd 5%
10%
15%
Green Diamond land
Trinidad water service boundary
Road
Trinidad water lines
Coastal Zone Boundary
Trinidad city boundary
Selected parcel
Diversion/treatment "/ plant location
Distance from intake
DISCUSSION AGENDA ITEM 6
SUPPORTING DOCUMENTATION ATTACHED
6. Discussion/Decision to Develop Guidelines or a Formal Policy to Submit Future Agenda Items to the Council for Consideration.
City of trinidad
Staff Report
409 Trinity St
Trinidad,CA 95570
Agenda Item #: {{section.number}}{{item.number}}
Yountville Town Council Staff Report
DATE: February 11, 2025
TO: Mayor and Town Council
FROM: Joe Tagliaboschi, City manager
PREPARED BY: Joe Tagliaboschi , and Staff
Subject: Council Discussion Regarding Future Agenda Item Policy and Process
RECOMMENDATION
Receive report from City Mananger - Consider, debate and discuss options for a policy that will allow for Future Agenda Items to be brought back for consideration at a later date.
DISCUSSION/BACKGROUND
This topic and discussion is to help provide a Council policy for resolving the method to consider Future Agenda Items in fair and balanced manner.
It is important to consider the process is constructed now , The Mayor and Vice Mayor Meet with the City Manager Whats is known as here as the Agenda Review Committee or ARC) on a weekly basis to discuss and construct the agenda.
This is based mostly on City Manager request and staff needs to get items before the Council. These could include proejcts that require Council approval, budgets ,or budgets related items, Regulatory issues, Planning, and toher similar items that fill up an agenda on a regular basis. In general the City Manager builds the agenda with somes upport and requests from the other members of the ARC as space and time allow.
There is some consideration when building the agenda to be mindful of the items in the meeting that may require more time if they might involve more Council and resident debate and discussion that would go late in the evening ,which sometimes the non -time sensitive items to be pushed to future meetings.
In the current format there is a time on the agenda for Councli members to ask for future aganda items to be considered. The Mayor then fields the question, and ask other council mmber to consider the question at hand. If there are a majority of the quorum who agree that this should be on a future agenda the item could be placed on a future agenda as time and resources allow.
A Format to Consider for Furutre Agenda Itemas policy
A "City Council Future Agenda Items policy" refers to a set of guidelines that dictate how issues or topics that are not yet ready for immediate discussion can be formally added to a future City Council meeting agenda, allowing for proper notice and preparation by both Council members and the public.
Key aspects of a Future Agenda Items policy might include:
• Who can request an item:
Typically, any City Council member, city staff, or even members of the public can request an item be placed on a future agenda.
• Submission process:
An informal or formal process for submitting a request, an in person request at a Council meeting by a Council member ( or member of the public) if it is a written proposal , then the requst should include outlining the issue, desired action, and relevant background information. • Timeline for submission:
A deadline for submitting future agenda items to ensure adequate time for staff to prepare necessary reports and for public notice.
• Review by staff:
City staff may review the proposed agenda item to assess its feasibility, legal implications, and potential impacts before presenting it to the Council.
• Council discussion and decision:
If there is a majority of the quorum present that votes to consider this item at a future meeting, then the Council can decide whether to place the proposed item on a future agenda, and if so, the priority for this item and possible timeline for the item should be considered.
While these are a few options they are by no means exhaustive and it is up to this Counci to decide what works best for them going forward as it pertains to future agenda items policy.
Recommendation :
1) Council Agreement on a Future Agenda Item Policy
2) Council requests Staff for additional information/time to consider policy 3) Rejcet policy suggestions, and resume status quo and reserve the privilege to discuss at a future date.
ENVIRONMENTAL REVIEW
NA
FISCAL IMPACT
Is there a Fiscal Impact? No
Is it Currently Budgeted? NA
Where is it Budgeted? NA
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Potentially
ATTACHMENTS
None