Agenda packet, regular meeting — Trinidad City Council, April 8, 2025

City Council Meeting Agenda: 04-08-2025 cc Page 1
Posted: Friday, April 04, 2025

NOTICE AND CALL OF A REGULAR MEETING OF THE

TRINIDAD CITY COUNCIL
The Trinidad City Council will hold a regular meeting on TUESDAY, APRIL 08, 2025, at 6:00 PM
at the Trinidad Town Hall, 409 Trinity Street, Trinidad, CA.

NO CLOSED SESSION
For your convenience, this meeting will also be held via videoconference, hosted on the Zoom platform. Learn more about Zoom here: https://zoom.us
PUBLIC COMMENT: Public comment may be submitted via email in advance of the meeting, or in an orderly process during the meeting. If you do not have access to email and you would like to provide a written statement, please deliver your comments to 409 Trinity Street, Trinidad CA, by 2:00pm on the meeting day, or email to [email protected] HOW TO PARTICIPATE: You are invited to participate in person at the Trinidad Town Hall, or by Zoom. The City will publish a direct link to the Zoom teleconference, along with the participant code, on the City Calendar page online at http://trinidad.ca.gov/calendar
To phone in, dial 1-888-278-0296, Conference Code: 685171 Meeting ID: 899 6579 4672 Passcode: 654506 PLEASE NOTE that live meeting logistics will be prioritized. Connectivity issues on the part of the City may result in the meeting being delayed or rescheduled but technical challenges experienced by individuals will not interrupt or halt progress of the meeting.

I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION
IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES – 03-11-2025 cc
VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
VIII. STAFF REPORTS – City Manager & Humboldt County Sheriff Dept.

IX. ITEMS FROM THE FLOOR
At this time, members of the public may comment on items NOT appearing on the agenda. Individual comments will be limited to 3 minutes or less. Please direct your comments to the Council as a whole, maintain decorum and avoid personal attacks on staff, members of the Council and/or other members of the public. Council and staff responses will be minimal for non-agenda items.

X. CONSENT AGENDA All matters on the Consent Agenda are considered routine by the City Council and are enacted in one motion. There is no separate discussion of any of these items. If discussion is requested by any Council member, that item is removed from the Consent Calendar and considered separately. A single opportunity for public comment on the Consent Agenda is available to the public.

1. Financial Statements – February 2025

2. Law Enforcement Report – March 2025.

City Council Meeting Agenda: 04-08-2025 cc Page 2

DISCUSSION/ACTION AGENDA ITEMS

1. Discussion/Presentation from the Executive Officer of the Humboldt Local Agency Formation Committee (LAFCo) regarding LAFCo’s Role and Functions regarding the Annexation Process.

2. MOA between the City of Trinidad and Cher-Ae Heights Indian Community of the Trinidad Rancheria granting permission to include City roads on its National Tribal Transportation Facility Inventory (NTTFI).

3. Discussion/Decision regarding Contract with Humboldt County Sheriff to provide Law Enforcement Services to the City of Trinidad.

4. Discussion/Decision to Approve Contracts with Humboldt County Sheriff to Provide Animal Control and Shelter Services to the City of Trinidad.

5. Discussion/Decision regarding First Reading of Ordinance 2025-01; Designating the Fire Hazard Severity Zone as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.

6. Staff Activity Report – March 2025
X. FUTURE AGENDA ITEMS
XI. ADJOURNMENT
APPROVAL OF MINUTES FOR:

MARCH 11, 2025 CC2
Supporting Documentation follows with: 6 PAGES
03-11-2025 City Council Meeting Minutes Page 1

MINUTES OF THE REGULAR MEETING OF THE TRINIDAD CITY COUNCIL TUESDAY, MARCH 11, 2025 (LIVE/HYBRID)
I. CALL TO ORDER
Mayor Kelly called the live-hybrid meeting to order at 6:00pm. Council members in attendance: Kelly, Tuttle, Breckenridge, Varela, Kenny. City Staff in attendance: City Manager Joe Tagliaboschi, City Clerk Gabriel Adams, Deputy Clerk Anton Souza, Grant Administrator Angela Cather, and Building Official Dan Dimmick.

Approximately (6) participants were present by video-conference, and (9) were present live at the beginning of the meeting.

II. PLEDGE OF ALLEGIANCE
III. CLOSED SESSION – No closed session scheduled.

IV. RECONVENE TO OPEN SESSION
V. APPROVAL OF THE AGENDA
Kenny suggested items 1-4 should be discussed as staff reports, pulled from consent.

Motion (Kenny/Kelly) to approve the agenda as submitted. Passed unanimously.

VI. APPROVAL OF MINUTES – 02-11-2025 cc
Motion (Breckenridge/Tuttle) to approve the minutes as submitted. Passed unanimously.

VII. COUNCIL REPORTS/COMMITTEE ASSIGNMENTS
Tuttle: Attended HTA meeting. Discussed daily bus service to Ukiah and Crescent City, and expanding dial-aride service to help get seniors and disabled residents to medical appointments, etc., more efficiently.

Breckenridge: Animal Advisory Committee met last week. There was disagreement on the minutes, the Rancheria introduced their new Public Safety/Animal Control Officer, introduced the Animal Control page on the City website, and discussion about the leash law ordinance and other ordinance housekeeping amendments.

The Rancheria requested a that coastal pathogens and jurisdiction coordination be future discussion items.

Hoping to meet again in April to follow up on these topics.

Varela: Attended RREDC meeting, discussed project labor agreements with representative from California Building and Construction Trade Council.

Kenny: Nothing to report.

Kelly: Attended Humboldt County Hazard Mitigation Committee meeting. A survey was published on the City website for public input. Attended RCEA meeting. Their goal is to get to 100%, renewable local, carbon free, by 2030. They have a cash surplus. PG&E rates increasing have helped their budget. Federal funding impacts are affecting several programs.

Jeff Bairey – Trinidad
Requested an update on the Hector and Galindo crosswalk enhancements discussion.

Mayor Kelly responded, stating the City was waiting for an engineering second opinion, and hope to have more information to share by April or May.

VIII.STAFF REPORTS – City Manager & Law Enforcement
City Manager Tagliaboschi highlighted accomplishments summarized in the staff report included in the meeting packet, including; Attended a fire CSA 4 meeting. Encouraged the City to continue recruiting volunteer fire personnel with experience in first aid/medical. Next meeting will be held at the end of March. ColemanSanbell’s contract will end on March 19. New contract T3 Chief contract with Eric Sanders will cost $4,000/month. Two staff members will be testing for their T2 certification at the end of March. Water Tank and Pipeline project was a success. New tank is online. Water staff worked day and night for several months while the new tank was being built. Met with Intertie partners to finish the MOU on tonight’s agenda. Attended a Climate Action Plan meeting. Also attended the Measure Z meeting. The City was unsuccessful in receiving $57,000 grant funding requested for the proposed project for additional water distribution line replacement. 03-11-2025 City Council Meeting Minutes Page 2
Mayor Kelly thanked the City Manager for exiting the expensive contract with Coleman Engineering.

HCSO Lt. McCall summarized February service call stats. Also announced that a Deputy has been promoted to Sargent, shifting supervisor control and increases coverage in the north county area.

Gene Bass, owner of Pacific Coast Security provided an activity update. Enjoys working here, assisting the community, business owners, tourists, and providing an additional layer of public safety.

Resident Patti Fleschner thanked Pacific Coast Security for their service, noting they have made a difference in the Library/Museum/Park area.

IX. ITEMS FROM THE FLOOR
(Three (3) minute limit per Speaker unless Council approves request for extended time.) No items from the floor were presented.

X. CONSENT AGENDA

1. Staff Activity Report – January 2025

2. Financial Statements – January 2025

3. Law Enforcement Report – February 2025.

4. Ocean Protection Council SB1 Grant Funding for Axel Lindgren Memorial Trail Coastal Access.

5. MOA between the City of Trinidad and Cher-Ae Heights Indian Community of the Trinidad Rancheria granting permission to include City roads on its National Tribal Transportation Facility Inventory (NTTFI).

Public comments included:

Jacque Hostler – Trinidad Rancheria
Regarding the Axel Lindgren Memorial Trail grant project, the Rancheria is supportive but would like to be included in the discussion. It would be helpful to have the technical details shared so the Rancheria can assist and comment on it.

Mayor Kelly noted this would be a good topic for a G2G meeting, and will be handled accordingly.

Kenny requested pulling item 5 for discussion per request by the Rancheria. City Manager Tagliaboschi summarized the MOA.

Jacque Hostler – Trinidad Rancheria
Noted her staff found a error in the inventory listed and requests the item be pulled and brought back, with a revised inventory, at the next meeting for approval. Will be meeting with the City Manager to discuss the Boardwalk and Interpretive Center projects. The Galindo trail is an easement encroaching on tribal property.

Tribal Council cannot grant an easement for the boardwalk, but we can do a provisional landowner agreement.

We hope that will work for the Interpretive Center and Galindo Trail issue.

Motion (Kelly/Varela) to approve consent agenda items 1-4 as submitted, and continuing item 5 at a future meeting with a revised Exhibit A included. Passed unanimously.

XI. DISCUSSION/ACTION AGENDA ITEMS

1. Discussion/Decision regarding Revised MOU Between the City of Trinidad and the Westhaven Community Services District regarding the Water System Intertie Project.

City Grant Administrator Angela Cather explained that on February 11, 2025, Council directed staff to begin negotiations with Westhaven Community Services District (WCSD) regarding the draft Memorandum of Understanding (MOU), as the City and WCSD have been operating under an Interim Memorandum of Agreement, since October 7, 2022. Staff made multiple attempts to schedule negotiations with WCSD but were unsuccessful. Staff moved forward and updated the MOU to reflect the City’s and WCSD’s responsibilities based on the amended grant budget, approved by the Department of Water Resources, and previous informal discussions with WCSD. The updated MOU (attached) was sent to WCSD’s Chief Plant Operator and Board for comment.
03-11-2025 City Council Meeting Minutes Page 3
Notable Changes to the MOU:

Roles and Responsibilities: To make the project more cost and time efficient, roles and responsibilities shifted.

This has led to the City and City Engineer, GHD, to take on more roles and responsibilities. Roles and responsibilities are also listed in Exhibit C.

City Responsibilities: In addition to the City’s responsibilities of grant administration, agreement management, and invoicing and reporting, the City will also take on the responsibility of construction management, and construction observation.

District Responsibilities: The District’s responsibilities have lessened, as they are no longer responsible for construction management and construction observation. All other responsibilities as previously listed have remained the same.

Cost Sharing: The MOU outlines a cost share of a 50%-50% split between districts. As a reminder, the City has already contributed $15,000 towards the cost overrun in the design phase, with funder approval from another grant project.

Ground Disturbing Activities: It is the City’s common practice that when there is any grading or earthwork activities within project areas that tribally appointed cultural monitor be present. The MOU addresses that this common practice will be followed during the construction phase of the intertie project in all areas of the project area.

Advanced Payment: The remaining Advanced Payment of $417,900.00 for the construction phase of the project, advanced to the District from the Department of Water Resources, will be transferred to the City from the District. The transfer is to occur because the City will manage the construction contract.

Council questions included:

Breckenridge: If either agency has an excessive need, how will that be handled? Kenny: The Fire Department Chief will have to use their judgement during emergencies.

Kelly: This will be very beneficial during a drought. Councilmember Tuttle brought up a future agenda topic to discuss an intertie with the future recipient of Humboldt Bay Municipal Water, when that occurs.

Tuttle: If WCSD pumped water to Trinidad during an intertie that was under a boil water notice, would the City have to notify its residents of the water quality?
Public comment included:

Jacque Hostler – Trinidad Rancheria
Looks like a typo, maybe, with what the pump volume was changed to. City Manager Tagliaboschi explained that there was a change, due to calculations made after engineering assessment was made.

Motion (Kelly/Kenny) to approve MOU between the City of Trinidad and Westhaven Community Services District regarding the Water System Intertie Project. Passed unanimously.

2. Discussion/Decision to Accept FY2022-2023 Audit.

City Manager Tagliaboschi summarized that the audit was a success, and the recommendation provided to ensure future audits are conducted in a timely manner has been handled. The FY2024 audit will begin in midApril. Hope to have it ready for approval during the upcoming budget approval.

There were no Council or public comments.

Motion (Kelly/Kenny) to accept the FY2022-2023 Audit. Passed unanimously. 03-11-2025 City Council Meeting Minutes Page 4

3. Mid-Year FY 2024-25 Budget Update and Discussion/Decision to approve Budget Amendments; a. $60,000 for Town Hall Windows, Front Porch, and Rot repair. b. $25,000 For Classification and Compensation Study.

City Manager Tagliaboschi explained that the document included in the meeting packet titled “General Fund Operating Revenue vs. Expenses” was presented to the Council in June 2024 as a tool to summarize and incorporate all the individual funds that reflect the ‘big picture’ of the City’s financial expectations for FY 2024/25. It also included notes and adjustments that could be made should the Council desire to evaluate the cost of providing those services. These notes also were designed to be reminders so certain projects wouldn’t get overlooked, and as a road map for certain discretionary items and/or projects that were approved.

Many of the line-item revenues and expenses in the mid-year financial reports are shown proportionate to this point in the fiscal year (6 months out of 12 or 50%). However, many revenues or expenses that don’t appear to be reported may only occur at certain times during the year. The statements are very useful but may require additional insight to fully understand.

Overall, the Council’s efforts in June 2024 to recognize what the “new normal” of post COVID is and the adjustments and approach to the FY24/25 approved budget are mostly following the expected trend with a few exceptions. The good news is the FY24/25 revenues budget is as forecast and will likely remain predictable and on track through the remainder of the year for both the General Funds and Special/Restricted accounts. Of course, there is always the caveat that unforeseen events could change this forecast.

The adopted budget included an accurate assessment of FY24/25, projecting conservative deficit spending in a healthy manner. The General Fund has been building over the last 5-years due to a combination of robust economic activity affecting the 95570 area thanks to the voter approved tax measure and an increase in tourism, increasing property values, and a resilient tax base. The actuals are slightly ahead of the forecast for Approved FY24/25 Budget.

GENERAL FUND: The City’s conservative approach to spending, coupled with steady revenues from the baseline economy and significant contributions from visitors has helped build the City’s reserves over time.

Four primary expense funds (Administration, Police, Fire, and Public Works) are supported by discretionary revenue received through taxes and fees for service.

WATER ENTERPRISE FUND: One of the main areas of focus for the FY24/25 budget was to provide a continued effort to stabilize the Water Enterprise fund. To aid in these efforts there were a few measures taken to help attain that goal. There was a Council approved rate adjustment for the Water Enterprise fund which included a $300,000 one-time transfer from the General fund. The rate changes took effect on October 01, 2024. The $300,000 transfer from General Fund to water fund occurred in mid-February 2025.

There is also a change in the Water Plant CPO coming as the city has found a new interim CPO that will include a substantially lower and more predictable monthly cost of $4,000 per month until our staff can assume the CPO duties. The new CPO will start officially on March 19, 2025.

REVENUES: Sales and Occupancy taxes are trending slightly ahead of projections.

Sales Tax as of December 24: $192,468 (Approved budget of $350,000) 54% Transient Occupancy Tax: $149,157 (Approved budget of $215,000) 69% These current revenues are encouraging and reflect a healthy economy that can be easily disrupted by natural disasters such as wildfires, droughts, pandemics, or human-triggered disasters such as housing or market crashes.

Revenue sources are monitored and managed with the following objectives in mind:
• Monitor reserves and cash-flow needs in a manner that maximizes interest earning potential. • Emergency Water Fund Budget Stabilization – February 13, 2025, transfer of $300,000 to provide short-term Operation & Maintenance stability while the new water rates are being accrued and analyzed for impact on the Water Enterprise funds budgets
03-11-2025 City Council Meeting Minutes Page 5
• Maintain public buildings and important city assets such as trails and recreation infrastructure. Town hall Windows, Front Porch and Rot Repairs, $60,000. Continue to seek funding via the OPC Grant for ALMT.

Estimated grant of $2,500,000+
• Provide salary incentives to encourage employee retention with increased responsibility. Conduct Classification and Compensation study that better align task and compensation with job description and classification. Not to exceed quote of $25,000.
• Cover increasing costs due to State of Federal mandates and regulations. Use of grant funds, enterprise funds and General Funds as needed or required.
• Utilize for cash-flow needs during peak grant project outflow demand periods. • Develop a program committed to save for future underground utility projects. Future PGE Council discussion and $50,000 in FY24/25 budget.

MID-YEAR FY24/25 BUDGET GOALS & SUMMARY
Utilize reserves established from prior fiscal years, if needed, to support staff transitions. (City Manager transition for one month)

1. Maintain current law enforcement coverage and improve vital government services.- Current FY24/25 approved budget of $129,926 ( $67,500 Sheriff, $6,266 Animal Control Services, $ 56,160 Pacific Security). Pacific Security was budgeted for 1040 hours per year. This does not include special events or other additional law enforcement services.

2. Reestablish Water Plant Operations to city staff and away from licensed, interim consultants. Staff is pursuing the T2 ‘s and T3 needed to work in and operate the plant. As of now there is one individual who has passed the T3 and has the contact hours to perform the T3 duties as required by State regulations.

He is awaiting the credential from the state which could take more than a few months. It is not clear if this person is interested in performing in this capacity and the restrictive, and punitive regulatory environment that comes with the CPO title and responsibilities. The City has given Coleman a 30-day notice as required by the contract terms to end their water plant responsibilities. The city is working with a new interim CPO, and the terms of that agreement are substantially less than the Coleman agreement. The new agreement is a not to exceed $5,000 per month with a fee of $4,000 per month for services similar those provided under the current agreement. As City staff obtains the required credentials to operate the plant this agreement will also be re-negotiated to allow for reporting assistance and plant consultation.

The new agreement is scheduled to start on March 18.

3. Maintain and invest in public buildings, parks, and property. Town Hall Window Replacement , Front Porch refresh, additional dry rot and weather damaged siding repair and replacement of 22 windows, “terrazzo” style epoxy coating for the front porch, and dry rot repair have been reviewed by our Building Inspector, and he has assisted with the estimate of an additional $60,000 to complete the work at Town Hall. In the upcoming FY25/26 budget Staff will provide a budget number for painting Town Hall exterior.

4. Support community groups that enrich the community for locals and visitors- Provide staff support and facilities as requested for public civic, and private functions. The city manager currently sits as a Chamber of Commerce Board member.

5. Continue grant programs that will help the city continue to work on the elements for the General Plan update. The Planning commission continues to work on updating the elements to the General Plan.

Current work continues on the Safety Element. Much of this work is grant funded. Staff will provide an update in an upcoming council meeting as those elements take shape and will require council approval to adopt the new General Plan.

The FY24/25 Approved Budget included a small operating deficit, however revenue forecast is trending positive and with continued conservative approach to budget management and If revenue sources continue to exceed expectations, the operating budget will balance by end of FY24/25.

City Manager Tagliaboschi noted that the agenda item before the Council includes the request to authorize expenses for the Job Classification Study and the Town Hall window replacement project. 03-11-2025 City Council Meeting Minutes Page 6
Public comment included:

Andrew Davis – Trinidad
Recommended the City verify the warranty if Milgard windows are selected.

Council comments included:

Kelly: I support both the classification study and window replacement projects.

Motion (Breckenridge/Varela) to accept the mid-year FY 2024-2025 budget update, authorize $60,000 for Town Hall Windows, Front Porch, and Rot repair, and authorize $25,000 For Classification and Compensation Study. Passed unanimously.

FUTURE AGENDA ITEMS
- Annexation (Kelly)
ADJOURNMENT: 7:30pm.

Submitted by: Approved by:
_____________________________ _____________________________ Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
CONSENT AGENDA ITEM 1

SUPPORTING DOCUMENTATION ATTACHED

1. Financial Statements – February 2025

CONSENT AGENDA ITEM 2

SUPPORTING DOCUMENTATION ATTACHED

2. Law Enforcement Report – March 2025.

DISCUSSION AGENDA ITEM 1

SUPPORTING DOCUMENTATION ATTACHED

1. Discussion/Presentation from the Executive Officer of the Humboldt Local Agency Formation Committee (LAFCo) regarding LAFCo’s Role and Functions regarding the Annexation Process.

CITY OF TRINIDAD STAFF REPORT
DATE: April 08, 2025
TO: Mayor and City Council
FROM: Colette Santsche - Executive Director LAFCO
STAFF RECOMMENDATION:

Receive the presentation and provide direction or ask questions as necessary.

DISCUSSION/BACKGROUND
The Executive Officer of the Humboldt Local Agency Formation Commission (LAFCo) will provide a presentation on LAFCo’s role and functions, with a focus on its planning and regulatory responsibilities.

LAFCo is an independent regulatory agency established by state law to oversee the organization, boundary changes, and service expansions of cities and special districts within each county. Its mission is to promote the orderly formation and development of local agencies while balancing the efficient provision of public services, the protection of agricultural and open space lands, and the prevention of urban sprawl.

This presentation will provide council with an opportunity to better understand LAFCo’s processes and how they relate to the city’s long-term planning and service delivery objectives.

ENVIRONMENTAL REVIEW

FISCAL IMPACT
Is there a Fiscal Impact? N/A
Is it Currently Budgeted? NA
Where is it Budgeted? NA
Is it Mandatory or Discretionary? N/A
Is there a Staff Resource Impact? No

ATTACHMENTS
DISCUSSION AGENDA ITEM 2

NO SUPPORTING DOCUMENTATION SUBMITTED

CITY OF TRINIDAD STAFF REPORT
DATE: April 8, 2025
TO: Mayor and City Council
FROM: Joe Tagliaboschi- City Manager
STAFF RECOMMENDATION:

Accept report and Motion to provide City Manager authority to sign the Trinidad Rancheria Streets MOA .

DISCUSSION/BACKGROUND
This request is to acknowledge the roads system that is shared by The Trinidad Rancerhia and the City of Trinidad. The map and request was provided by the Trinidad Rancheria. Staff recommends a motion to allow the City manager to sign the document and provide the executed document to the Trinidad Rancheria.

ENVIRONMENTAL REVIEW
NA

FISCAL IMPACT
Is there a Fiscal Impact? N/A Is it Currently Budgeted? NA Where is it Budgeted? NA
Is it Mandatory or Discretionary? N/A
Is there a Staff Resource Impact? No

ATTACHMENTS
Trinidad Streets Inventory and Memorandum of Agreement .

LETTERHEAD
BIA – Pacific Region, DOT
Supervisory Highway Engineer
2800 Cottage Way, Suite W-2820
Sacramento, California 95825
DATE
Re: MOA for the Cher-Ae Heights Indian Community, J52566 – NTTFI To Whom it May Concern:

The City of Trinidad owns and is responsible for maintenance now and in the future for the roads listed in Attachment A. The City of Trinidad grants permission to the Cher-Ae Heights Indian Community of the Trinidad Rancheria to include these roads on its National Tribal Transportation Facility Inventory (NTTFI). The listed roads provide important access to Cher-Ae Heights Indian Community of the Trinidad Rancheria Tribal Lands. Should funding and Tribal priorities allow, improvements to such roadways can be made through a cooperative process between the Cher-Ae Heights Indian Community of the Trinidad Rancheria and the City of Trinidad. This list does not grant jurisdiction, ownership or any other authority over said roadways to the Tribe. No Improvements would take place unless the City of Trinidad grants permission to do so.

Should you need any further information, please do not hesitate to contact the undersigned.

Sincerely,

SIGNATURE
NAME
TITLE

ATTACHMENT A
Route Section Route Name Length
(mi) Ownership
0323 10 Edwards Street 0.3 City
0509 410 Lighthouse Road 0.2 City
0509 420 Lighthouse Road 0.3 City
0509 430 Lighthouse Road 0.4 City
0509 440 Lighthouse Road 0.1 City
3001 800 Scenic Drive 0.1 City
3001 810 Scenic Drive 0.1 City
HC28 40 Westhaven Drive 0.1 City

ATTACHMENT A

ATTACHMENT A
DISCUSSION AGENDA ITEM 3

SUPPORTING DOCUMENTATION ATTACHED

3. Discussion/Decision regarding Contract with Humboldt County Sheriff to provide Law Enforcement Services to the City of Trinidad.

CITY OF TRINIDAD STAFF REPORT
DATE: April 8, 2025
TO: Mayor and City Council
FROM: City Manager Joe Tagliaboschi
STAFF RECOMMENDATION:

Receive Staff Report and approve the First Amendment to the Agreement with the Humboldt County Sheriff to Provide Law Enforcement, Animal Control, and Animal Shelter Services for the City of Trinidad for Fiscal Years 2025-2029, updating the fees for services for FY2026.

Draft Motion: Approve the First Amendment to the Agreement with the Humboldt County Sheriff to Provide Law Enforcement, Animal Control, and Animal Shelter Services for the City of Trinidad for Fiscal Years 2025-2029, updating the fees for services for FY2026.

DISCUSSION/BACKGROUND
This is the first amendment to the 5-year agreement that began July 01, 2024. The agreement stipulates that each year the Sheriff will compute the upcoming fiscal year cost and notify the City by May for the services provided.

These contracts include Law Enforcement, Animal Control, and Animal Shelter Services. The first amendment to this agreement will result in a $7,352 reduction from the expense budgeted to cover FY24/25 Sheriff services, and a slight increase of $938 for Animal Control Services over the previous contract for an overall savings of $6,414.

This agreement provides the same Sheriff’s Office and Animal Control Services support as the previous agreement.

This was funded in full this current FY using COPS grant funding. That revenue stream is expected to continue in FY25/26.

ENVIRONMENTAL REVIEW
NA

FISCAL IMPACT
Is there a Fiscal Impact? Yes
Is it Currently Budgeted? No
Where is it Budgeted? Future FY25/26
Is it Mandatory or Discretionary? Discretionary
Is there a Staff Resource Impact? Yes

ATTACHMENTS
First Amendment Sheriff’s Office Services
First Amendment Animal Control Services
First Amendment Animal Shelter Services

LAW ENFORCEMENT SERVICES
- Master Service Agreement FY2025
- First Amendment FY2026

IN WITNESS THEREOF, CITY by resolution or other official action duly adopted by its council caused this AGREEMENT to be subscribed by its Mayor and attested by its Clerk, and the COUNTY, by order of its Board of Supervisors, has caused this contract to be subscribed by the Chairman and the seal of said Board to be affixed thereto and attested by the Clerk of said Board on the day and year first hereinabove written.

ATTEST;
City Clerk
ATTEST:

Clerk of the Board of Supervisors
' y / ^
By: By:
7 APPROVED AS TO CONTENT AND

RECOMMENDED
By: By:

City Manager
City of Trinidad County of Humboldt
7)
By: By:

Ma)w
City of Trinidad
Chair
Board of Supervisors
County of Humboldt

APPROVED AS TO FORM
By:

Office of CounW Counsel
County of Humooldt
By:

Risk Manager
County of Humboldt
7 Trinidad Animal Shelter Services—First Amendment Page 1 of 2

FIRST AMENDMENT

AGREEMENT TO PROVIDE LAW ENFORCEMENT SERVICES

WITHIN THE CITY OF TRINIDAD

BY AND BETWEEN

COUNTY OF HUMBOLDT
AND

CITY OF TRINIDAD
FOR FISCAL YEARS 2024-2025 THROUGH 2028-2029
This First Amendment to the Agreement dated July 1, 2024, by and between the County of Humboldt, a political subdivision of the State of California, hereinafter referred to as “COUNTY,” and the City of Trinidad, a municipal corporation in the County of Humboldt, hereinafter referred to as “CITY,” is entered into this ____ day of __________, 2025.

WHEREAS, on July 1, 2024, COUNTY and CITY entered into an agreement whereby the COUNTY, through Sheriff, agreed to provide law enforcement services within the CITY; and WHEREAS, COUNTY and CITY now desire to amend the agreement to reflect updated fees for the 2025-2026 fiscal year, as provided for and described in Exhibit A to the Agreement.

NOW THEREFORE, the parties mutually agree as follows:

1. Pursuant to Exhibit A to the Agreement, the charges for services rate agreed to by COUNTY and CITY shall be recomputed annually using the methodology outlined therein. For the period of July 1, 2025 through June 30, 2026 (Fiscal Year 2025-26)the charges for services shall be $60,148.00.

Payment shall be made quarterly in accordance with Section 11 of the Agreement.

2. Section 28 is added to the Agreement to read as follows:

28. CITY shall have the option of COUNTY providing additional dedicated uniformed Sheriffs’ personnel for the purpose of providing law enforcement services for special events. This shall be at the request of CITY with a minimum of 30 days advance notice. Should the COUNTY agree to the provision of additional dedicated law enforcement services, the terms and conditions of this Agreement shall apply. The rate of payment for such additional dedicated services shall be the actual number of hours performed by uniformed Sheriffs’ personnel times the hourly rate for said personnel per the Humboldt County Schedule of Fees and Charges “Master Fee Schedule” as approved and posted on the county website at the time of the event. The Master Fee Schedule is reviewed and approved annually by the Board of Supervisors. The 2025 Master Fee Schedule rate for Sheriff’s Deputy I/II is $106.00/hour, Sheriff’s Sergeant is $135.00/hour, and Sheriff’s Investigator is $132.00/hour. Events held after calendar year 2025 may be subject to a different rate in accordance with the posted and approved Master Fee Schedule and should be referred to before requesting the additional dedicated services.

2. Except as modified herein, the Agreement dated July 1, 2024 shall remain in full force and effect. In the event of a conflict between the provisions of this First Amendment and the original Agreement, the provisions of this First Amendment shall govern.
[Signatures on Following Page]
Trinidad Animal Shelter Services—First Amendment Page 2 of 2 IN WITNESS WHEREOF, the parties have entered into this Agreement as of the first date written above.

ATTEST: ATTEST:

City Clerk
By: By: Willliam F. Honsal, Sheriff County of Humboldt

APPROVED AS TO CONTENT AND

RECOMMENDED
By: By: City Manager Chair City of Trinidad Board of Supervisors County of Humboldt By: By: Mayor Risk Manager City of Trinidad County of Humboldt

APPROVED AS TO FORM
DISCUSSION AGENDA ITEM 4

SUPPORTING DOCUMENTATION ATTACHED

4. Discussion/Decision to Approve Contracts with Humboldt County Sheriff to Provide Animal Control and Shelter Services to the City of Trinidad.

ANIMAL CONTROL SERVICES
- Master Service Agreement FY2025
- First Amendment FY2026
1st November

Clerk, and the COUNTY, by order of its Board of Supervisors, has caused this contract to be subscribed by the Chairman and the seal of said Board to be affixed thereto and attested by the Clerk of said Board on the day and year first hereinabove written.

ATTEST;
City Clerk
ATTEST:

Clerk of the Board of Supervisoi
By;

APPROVED AS TO CONTENT AND

RECOMMENDED
By: la
City Manager
City of Trinidad County of Humboldt
By; C
Mayor ^
City of Trinidad
2’ By:

Rex Bohn, Chair
Board of Supervisors
County of Humboldt

APPROVED AS TO FORM
By: U/f\ By:

City Attorney
City of Trinidad
Office of County Counsel
County of Humboldt
By:

Risk Manager
County of Humboldt
6 Trinidad Animal Shelter Services—First Amendment Page 1 of 2

FIRST AMENDMENT

AGREEMENT TO PROVIDE ANIMAL CONTROL SERVICES

WITHIN THE CITY OF TRINIDAD

BY AND BETWEEN

COUNTY OF HUMBOLDT
AND

CITY OF TRINIDAD
FOR FISCAL YEARS 2024-2025 THROUGH 2028-2029
This First Amendment to the Agreement dated November 1, 2024, by and between the County of Humboldt, a political subdivision of the State of California, hereinafter referred to as “COUNTY,” and the City of Trinidad, a municipal corporation in the County of Humboldt, hereinafter referred to as “CITY,” is entered into this ____ day of __________, 2025.

WHEREAS, on November 1, 2024, COUNTY and CITY entered into an agreement whereby the COUNTY, through Sheriff, agreed to provide animal control services within the CITY; and WHEREAS, COUNTY and CITY now desire to amend the agreement to reflect updated fees for the 2025-2026 fiscal year, as provided for and described in Exhibit A to the Agreement.

NOW THEREFORE, the parties mutually agree as follows:

Payment shall be made quarterly in accordance with Section 9 of the Agreement.

2. Except as modified herein, the Agreement dated November 1, 2024 shall remain in full force and effect. In the event of a conflict between the provisions of this First Amendment and the original Agreement, the provisions of this First Amendment shall govern. [Signatures on Following Page]
Trinidad Animal Shelter Services—First Amendment Page 2 of 2 IN WITNESS WHEREOF, the parties have entered into this Agreement as of the first date written above.

ATTEST: ATTEST:

City Clerk
By: By: Willliam F. Honsal, Sheriff County of Humboldt

APPROVED AS TO CONTENT AND

RECOMMENDED
By: By: City Manager Chair City of Trinidad Board of Supervisors County of Humboldt By: By: Mayor Risk Manager City of Trinidad County of Humboldt

APPROVED AS TO FORM

ANIMAL SHELTER SERVICES
- Master Service Agreement FY2025
- First Amendment FY2026
1st November

ATTEST:

City Clerk
ATTEST:

Clerk of the Board of Supervisors
V
By; By:

APPROVED AS TO CONTENT AND

RECOMMENDED
By; By;
William F.

A
Honsal, Sh^bfl
County of Humboldt
City Manager
City of Trinidad
•7
A-/
By: By:

Rex Bohn, Chair
Board of Supervisors
County of Humboldt
ir
City of Trin idad

APPROVED AS TO FORM
By; By:

City Attorney
City of Trinidad
Office of CounW Counsel
County of Humboldt
By;
Risk Manager
County of Humboldt

Trinidad Animal Shelter Services—First Amendment Page 1 of 2

FIRST AMENDMENT

AGREEMENT TO PROVIDE ANIMAL SHELTER SERVICES

WITHIN THE CITY OF TRINIDAD

BY AND BETWEEN

COUNTY OF HUMBOLDT
AND

WHEREAS, on November 1, 2024, COUNTY and CITY entered into an agreement whereby the COUNTY, through Sheriff, agreed to provide animal shelter services within the CITY; and WHEREAS, COUNTY and CITY now desire to amend the agreement to reflect updated fees for the 2025-2026 fiscal year, as provided for and described in Exhibit A to the Agreement.

NOW THEREFORE, the parties mutually agree as follows:

Payment shall be made quarterly in accordance with Section 12 of the Agreement.

ATTEST: ATTEST:

City Clerk
By: By: Willliam F. Honsal, Sheriff County of Humboldt

APPROVED AS TO CONTENT AND

RECOMMENDED
By: By: City Manager Chair City of Trinidad Board of Supervisors County of Humboldt By: By: Mayor Risk Manager City of Trinidad County of Humboldt

APPROVED AS TO FORM
DISCUSSION AGENDA ITEM 5

SUPPORTING DOCUMENTATION ATTACHED

Page 1 of 2 ends

Trinidad FHSZ Ordinance April 8, 2025 CC Meeting

CITY OF TRINIDAD STAFF REPORT
DATE: Tuesday April 8, 2025
TO: Trinidad City Council
FROM: Trever Parker, City Planer
AGENDA ITEM: Trinidad FHSZ Ordinance: First reading of an ordinance adopting/designating Fire Hazard Severity Zones for the City of Trinidad as recommended by the State Fire Marshal and as required by Government Code Section 51179.

STAFF RECOMMENDATION
• Conduct first reading of Ordinance 2025-01

BACKGROUND/DISCUSSION
Per Government Code § 51178, the California Department of Forestry and Fire Protection (CAL FIRE) has recently updated Fire Hazard Severity Zone (FHSZ) mapping for both State and Local Responsibility Areas. On Feb. 24, 2025, CAL FIRE released the 2025 Local Responsibility Area (LRA) Fire Hazard Severity Maps. CAL FIRE, in coordination with the Office of the State Fire Marshal, is required to periodically update these maps and severity zones.

The recent updates to FHSZs in California are intended to provide a more accurate assessment of wildfire hazards based on modern climate data and fire modeling. The maps are based on the physical conditions of landscapes, including fuel loading, slope, fire weather, and other factors (such as wind) that are major causes of wildfire spread. The maps identify fire hazard, not risk, and are designated in three categories: moderate, high, and very high.

Fire Hazard Severity Zones (FHSZ) are geographical areas identified based on the risk of wildfires, considering factors such as vegetation, climate, and topography. These zones help determine appropriate land-use regulations and fire prevention measures.

Local Responsibility Areas (LRA) refer to regions where local agencies are primarily responsible for fire protection and emergency response, typically including urban and suburban areas.

Fire “hazard” is based on physical conditions that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mitigation measures such as home hardening, recent wildfires, or fuel reduction.

Page 2 of 2 ends

Trinidad FHSZ Ordinance April 8, 2025 CC Meeting
Fire “risk” is the potential damage a fire can do to the area under existing conditions, accounting for any modifications such as fuel reduction projects, defensible space, and ignition resistant building construction.

As a local government, Trinidad is required to adopt, by ordinance, the updated FHSZs in our jurisdiction. California Government Code Section 51179(a) mandates that local agencies "shall designate, by ordinance, moderate, high, and very high fire hazard severity zones in [their] jurisdiction within 120 days of receiving recommendations from the State Fire Marshal.” Per Government Code Section 51179(b) local governments can increase the recommended fire hazard if specific findings are made. However local governments cannot adopt a map version lowering the hazard designation.

It is important for the public to understand that these maps are created by CAL FIRE under the direction of the State Fire Marshal. Local agencies, including the City of Trinidad, do not control or have input into the creation of the maps but are required to ensure the community has the opportunity to review the maps and to adopt the recommended designations.

These maps aim to provide valuable information for land use planning, building code enforcement, and wildfire risk mitigation strategies. Additional land use regulations and building standards apply in high and very high hazard zones including the following:
• Homeowners in Very High FHSZ must comply with stringent defensible space and home hardening requirements.
• 100-foot defensible space clearance is mandatory around occupied structures in these zones.
• New construction and renovations in designated zones must adhere to WildlandUrban Interface (WUI) building codes. • Additional standards for ingress and egress apply, such as wider road widths. • Property sellers must disclose FHSZ designations during real estate transactions.

Trinidad has been designated as being in a “moderate” FHSZ except for Trinidad Head, which has been designated as “very high.” This is surprising, considering that a major factor in the hazard modeling is wind-driven ember transmission, and that very few other areas directly on the north coast have a very high designation. However, because Trinidad Head is designated open space, there will be very little material impact due to the designation.

For additional information, see the CAL FIRE website: https://osfm.fire.ca.gov/what-wedo/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones

ATTACHMENTS
• Ordinance 2025-01 and Trinidad FHSZ Map
p. 1
City of Trinidad Ordinance 2025-01 April 08, 2025

TRINIDAD CITY HALL CHERYL KELLY, MAYOR
P.O. Box 390 GABRIEL ADAMS, CITY CLERK
409 Trinity Street
Trinidad, CA 95570
(707) 677-0223
ORDINANCE NO. 2025-01

AN ORDINANCE OF THE CITY OF TRINIDAD DESIGNATING FIRE HAZARD SEVERITY ZONES

FOR THE LOCAL RESPONSIBILITY AREA OF THE CITY OF TRINIDAD AS RECOMMENDED BY

THE STATE FIRE MARSHAL
WHEREAS, the California Department of Forestry and Fire Protection and the State Fire Marshal has recommended Fire Hazard Severity Zones for Local Responsibility Area, including the City of Trinidad, pursuant to Government Code Section 51178 on February 24, 2025; and WHEREAS, Government Code Section 51179 requires local agencies to designate, by ordinance, Moderate, High, and Very High Fire Hazard Severity Zones within 120 days of receiving recommendations from the State Fire Marshal; and
WHEREAS, pursuant to Government Code Section 51179(b)(3), a local agency shall not decrease the level of Fire Hazard Severity Zone has identified by the State Fire Marshal for any area within the jurisdiction of the local agency, and may only increase the level of fire hazard severity zone; and WHEREAS, pursuant to Government Code Section 51178.5, the City has published the Trinidad Fire Hazard Severity Zone Map and related information on its website on March 19, 2025; and WHEREAS, designation of the Fire Hazard Severity Zones is exempt from CEQA per Guidelines Section 15307 exempting actions by regulatory agencies for protection of natural resources including establishment of hazardous fire areas pursuant to 14 CCR § 1662.6 and Guidelines Section 15268 exempting ministerial decisions.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TRINIDAD DOES ORDAIN AS FOLLOWS:

1. The City of Trinidad hereby designates areas identified as Moderate and Very High Fire Hazard Severity Zones by the State Fire Marshal as Moderate and Very High Fire Hazard Severity Zones, respectively.

2. The map approved by the City is hereby incorporated by reference, and entitled “City of Trinidad Fire Hazard Severity Zones”
PASSED AND ADOPTED by the City Council of the City of Trinidad, State of California, on Tuesday, April 08, 2025, by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

Attest:

Gabriel Adams Cheryl Kelly
Trinidad City Clerk Mayor
First Reading of Ordinance 2025-01: Tuesday, April 08, 2025 Second Reading of Ordinance 2025-01: Tuesday, May 13, 2025 City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Federal Responsibility
Area (FRA)
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:16,000 at 11" x 17"
Km 0 0.2 0.4 0.6 0.8 1 1.2
Mi 0 0.2 0.4 0.6 0.8
Moderate
Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024
Very High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Trinidad
Lighthouse
Rd

UNINCORPORATED
HUMBOLDT CO.

H U M B O L D T
C O
.

February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF TRINIDAD – HUMBOLDT COUNTY
DISCUSSION AGENDA ITEM 6

SUPPORTING DOCUMENTATION ATTACHED

6. Staff Activity Report – March 2025

CITY OF TRINIDAD STAFF REPORT
DATE: April 8, 2025
TO: Mayor and City Council
FROM: City Manager Joe Tagliaboschi
STAFF RECOMMENDATION:

Receive Staff Activities Report from City Manager and Provide Comments. No Council Action Required

DISCUSSION/BACKGROUND
CSA4 meeting- rescheduled for later in April
Water update
Coleman /Sanbell engineering February Costs $12,416. March final invoice $6,932 New interim CPO Eric Sanders on board March 19 .

Eric Sanders invoice for March 19-31-$1734.00.

Kyle Shipman took T2 exam and passed!
Westhaven Intertie Project
Staff received the long-anticipated Plans, Specifications, Engineering and updated Projected Costs to complete from Westhaven Water District. Next Steps are to review the information, get the Plans ,Specs and Engineering (PSE) out to bid by mid-April. This will allow for a mid-summer Construction start.

A bid document is being prepared for the Windows and Rot repair at Town Hall. An additional document is being prepared for the front porch carpet removal and epoxy application.

Staff is working on the FY25/26 Budget which is scheduled for the May 13 meeting .

ENVIRONMENTAL REVIEW
NA

FISCAL IMPACT
Is there a Fiscal Impact? N/A Is it Currently Budgeted? Yes Where is it Budgeted?
Is it Mandatory or Discretionary? N/A
Is there a Staff Resource Impact? No

ATTACHMENTS

STAFF REPORT SUPPLEMENTAL
Date: Tuesday, April 08, 2025
Background Info: The City of Trinidad is responding to the Governor’s Order calling on all Californians to do their part by reducing consumption.

Luffenholtz Creek flow readings are presented to the Council on an as-needed basis - during drought events or when requested. November, December, January, and once again February has delivered abundant amounts of rainfall, providing relief from stress-related drought on the watershed. With this in mind, the focus of these reports (during the wet season) will be to share and put into perspective how Trinidad’s water consumption metrics compare to those of recent years.

The amounts represent the total water sold, captured by 323 customer meters, measured in cubic feet (7.48 gallons = 1 cubic foot).

July 2020 275,612 cuft January 2021 161,379
July 2021 251,168 January 2022 189,201
July 2022 198,081 January 2023 154,543
July 2023 223,806 January 2024 148,407
July 2024 264,491 (21.01% Water Loss) January 2025 131,229 (16.59% Water Loss) August 2020 273,992 February 2021 178,545
August 2021 269,771 February 2022 154,634
August 2022 227,681 February 2023 136,626
August 2023 265,808 February 2024 132,690
August 2024 233,215 (17.85% Water Loss) February 2025 131,537 (20.66% Water Loss) September 2020 302,614 March 2021 187,607
September 2021 227,831 March 2022 184,103
September 2022 216,470 March 2023 152,813
September 2023 200,348 March 2024 125,188
September 2024 200,050 (22.16% Water Loss) March 2025 136,579 (22.52% Water Loss) October 2020 230,430 April 2020 199,450
October 2021 203,176 April 2021 192,287
October 2022 180,065 April 2022 173,115
October 2023 188,335 April 2023 145,504
October 2024 206,875 (21.34% Water Loss) April 2024 176,413 (40.81% Water Loss) November 2020 198,813 May 2020 183,368
November 2021 204,438 May 2021 242,529
November 2022 169,144 May 2022 154,634
November 2023 151,914 May 2023 211,380
November 2024 159,316 (26.54% Water Loss) May 2024 182,738 (14.68% Water Loss) December 2020 185,860 June 2020 240,055
December 2021 201,160 June 2021 269,087
December 2022 170,419 June 2022 233,692
December 2023 122,937 June 2023 209,336
December 2024 159,299 (23% Water Loss) June 2024 229,399 (17.12% Water Loss) Water sold in March continues the trend of historically low, 2024/2025 monthly consumption rates. Water loss was average, likely due to another leak discovered and repaired quickly, coupled with the baseline distribution system loss. We will continue to monitor consumption each month and report this information (along with summary trends and analysis) to the Council for review, comparison, and questions at each meeting.

Trinidad City CouncilApril 8, 2025

Trinidad City Council
April 8, 2025