AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
TOWN OF TRUCKEE
TOWN COUNCIL
REGULAR MEETING MINUTES
January 11, 2022, 5:00 p.m.
Town Hall - Administrative Center
10183 Truckee Airport Road, Truckee, CA
14981 Glenshire Drive, Truckee, CA
1. CALL TO ORDER – Mayor Henderson called the meeting to order at 4:45 p.m.
2. ROLL CALL: Council Member Polivy, Vice Mayor Romack, Mayor Henderson, Council Member Klovstad, and Council Member Zabriskie.
Staff Present: Denyelle Nishimori, Community Development Director; Seana Doherty, Housing Program Manager; Hilary Hobbs, Assistant to the Town Manager; Lucas Kannall, Assistant Planner; Alfred Knotts, Transit Manager; Becky Bucar, Engineering Manager; Dan Wilkins, Public Works Director/Town Engineer; Andy Morris, Town Attorney; Jen Callaway, Town Manager; and Judy Price, Town Clerk.
3. PLEDGE OF ALLEGIANCE – recited in unison.
3. PUBLIC COMMENT
Written comment received from Michael Quinlan.
5. PRESENTATIONS
5.1 Jen Callaway, Town Manager, introduced Harry Weis, Chief Executive Officer, and Judy Newland, Chief Operating Officer, Tahoe Forest Hospital District, for community COVID update.
Mayor Henderson opened the presentation items to public comment.
Seeing none, Mayor Henderson closed public comment.
6. CONSENT CALENDAR
It was moved by Council Member Klovstad, and seconded by Vice Mayor Romack, to approve the Consent Calendar Items as follows:
6.1 Approve the Minutes of Minutes November 15, December 14, 2021, regular and closed session.
6.2 Authorize the Town Manager to execute a contract amendment with Ascent Environmental, Inc. (Ascent), the Town’s 2040 General Plan consultant, in the amount of $178,741 and a 15% contingency, not to exceed $205,552. Approval of this contract amendment includes the replacement of Placeworks, the Town’s SB2 consultant with Ascent as the Town’s new SB2 consultant and the transfer of the remaining $67,575 of grant funds (which are included in the $178,741 amendment total).
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AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
6.3 Authorize the Public Works Director/Town Engineer to file a Notice of Completion with the Nevada County Recorder for FW Carson Co. for the Legacy Trail-Brockway Road Multi-Use Trail Connection Project, C2107.
6.4 Adopt Resolution 2022-01 requesting Rural Recreation and Tourism Grant Funds for Phase 4A of the Truckee River Legacy Trail.
6.5 Amend the Fiscal Year 2021/2022 Public Works Snow Removal Professional Services Budget for snow removal services as outlined in the staff report and authorize a contract expenditure of over $50,000 for RK Contractors, Inc., Ruppert, Inc., and Green Bear Construction, Inc.
The Consent Calendar carried with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Romack, Council Member Zabriskie, Council Member Polivy and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7. DISCUSSION ITEMS
7.1 STAFF REPORT - Final Council Direction on the Preferred Land Use Map to be used for the 2040 General Plan Environmental Impact Report, CIP 1903, 2040 General Plan.
Recommended Action: Provide direction on 1) housing density/the preferred General Plan Land Use Designation for the Senate Bill (SB)-2 “Gateway Site”; 2) General Plan Land Use Designations for Tahoe Forest Hospital-Owned Sites located to the north of Donner Pass Road within General Plan Land Use Alternatives Focus Area 2 – Donner Pass Road; and 3) the preferred General Plan Land Use Designation for the SB-2 “Town Riverview Corporation Yard Site”.
Denyelle Nishimori, Community Development Director, presented from the staff report (on file with the Town Clerk).
Chantal Birnberg, Assistant Planner, and Dylan Crosby, Director of Facilities Management and Construction, Tahoe Forest Hospital District, were available on Zoom to respond to Council Questions if necessary.
Gateway Site Discussion:
Staff is focused on understanding the residential densities in Focus area 2. Chantal Birnberg explained that the reduction in the recommended maximum number of units. Based on physical constraints.
Through density bonus there is a reduction in the parking required. Transfer development potential from the sloped area to the two developable acres. o The density for the site is considered for the developable area. For housing projects, the State laws have reduced the Town’s discretion in many areas such as parking, building height, and setbacks.
Mixed use definitions will be custom to the locations. The sloped area would remain privately owned, undeveloped open space.
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AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
Tahoe Forest Site Discussion:
The Chez property is outside the Master Plan area.
Dylan Crosby responded to Council questions:
o There is no residential for the Donner Pass Road fronting properties. o The Hospital is not focused on residential on Donner Pass Road. o The residential is focused on the Lake Drive and Upper McIver sites.
Riverview Corp Yard Site Discussion:
This site is considered high risk based on noise and overflight accident potential. Height is limited to two stories.
Estates Meadows is not in B-1 zone in the Comprehensive Land Use Plan (CLUP) o One single-family home would be allowed in zone B-1.
Mayor Henderson opened the item for public comment.
Written comment received from:
Troy Corliss Allison Bermant Holly Jacobsen
Kathleen Eagan Kathy Echols Ruth Jackson Hall
Sherrin Margolis Alexis Ollar, Mountain Area Preservation
Verbal comment received from:
Sohail Siddiqui Kathleen Eagan
Mayor Henderson closed public comment.
Gateway Site Direction:
Majority support for mixed use 12 – 32 du/ac.
o Council Member Polivy minority interest in mixed use low. Council clarified that the 12-32 du/ac applies to all properties east of Frates Lane and north Donner Pass Road.
Tahoe Forest Site Direction:
Hospital -owned land both north and south of Donner Pass Road should be governed by the land use designations in the current 2025 General Plan pending review of hospital’s master plan.
Riverview Corp Yard Site Discussion:
Support the Library land use exchange.
Majority support to stop the consideration of housing on this site. o Council Member Polivy minority interest to continue to examine the potential for housing on this site.
7.2 STAFF REPORT - Letter of Support to the Nevada County Board of Supervisors to Adopt a Community Wide Mission and Vision Related to Justice, Equity, Diversity, and Inclusion.
Recommended Action: Authorize the Town Manager send a letter of support to the Nevada County Board of Supervisors to adopt a community wide mission and vision related to Justice, Equity, Diversity, and Inclusion.
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AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
Jen Callaway, Town Manager, presented from the staff report.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Zabriskie, Council Member Polivy, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.3 STAFF REPORT - Authorize the Town Manager to enter into an Agreement with the Truckee Donner Land Trust to fund the Canyon Springs Stewardship Fund with $500,000 from the Town’s General Fund Unallocated Reserves.
Recommended Action: Authorize the Town Manager to enter into an agreement with the Truckee Donner Land Trust to fund the Canyon Springs Stewardship Fund with $500,000 from the Town’s General Fund Unallocated Reserves.
Jen Callaway, Town Manager, presented from the staff report.
Mayor Henderson opened the item for public comment.
Written comment received from:
Kathy Echols Mike Phillips
Verbal comment received from John Svahn, Executive Director, Truckee Donner Land Trust, Greyson Howard and Paco Lindsay in attendance.
Mayor Henderson closed public comment.
Council Discussion:
Requested annual report from the Land Trust’s on the work on this property, to elevate what the Land Trust is doing and provide accountability to the taxpayers.
The staff recommendation was moved by Vice Mayor Romack, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Klovstad, Council Member Polivy, Council Member Zabriskie, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.4 STAFF REPORT - 2022 Measure R Ballot Measure Authorization and Adoption of DocuSign Envelope ID: 059DF0CF-B978-45CA-AA6B-376D8A21905D
AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
Resolution 2022-03.
Recommended Action: Adopt Resolution 2022-03 calling for and requesting Nevada County consolidate the June 7, 2022, election and placing a tax measure on the June 2022 ballot to renew the ¼% sales tax dedicated to trails at a rate of ½% contingent on voter approval at the June 2022 election.
Alfred Knotts, Transit Manager, presented from the staff report (on file with the Town Clerk).
Charles Heath, Principle, TBWBH Strategies is available on Zoom to respond to questions.
Mayor Henderson opened the item for public comment.
Verbal comment received from:
Paco Lindsay
Mayor Henderson closed public comment.
The staff recommendation was moved by Vice Mayor Romack, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Klovstad, Council Member Zabriskie, Council Member Polivy, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none
The motion passed unanimously.
Mayor Henderson adjourned for a brief recess at 7:04 p.m.
Mayor Henderson reconvened at 7:17 p.m.
7.5 PUBLIC HEARING - Truckee Fire Protection District Fire Fee Update and Nexus Study Update.
Recommended Action: Conduct a public hearing and adopt Resolution 2022-02, approving an annual inflationary increase to the Truckee Fire Protection District’s (TFPD) fire protection facilities mitigation fee and capital improvement plan.
Lucas Kannall, Assistant Planner, presented from the staff report (on file with the Town Clerk).
Bill Seline, Fire Chief, Truckee Fire Protection District and Blair Aas, Director of Planning Services, SCI Consulting Group will be available to answer questions.
Council Discussion:
Chief Seline stated the Contractors Association of Truckee Tahoe (CATT) is a partner in discussion. CATT did not express opposition to this fee increase.
Mayor Henderson opened the public hearing asking for anyone wishing to speak in DocuSign Envelope ID: 059DF0CF-B978-45CA-AA6B-376D8A21905D
AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
support or opposition to the action stated above.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Polivy, Council Member Zabriskie, Council Member Klovstad, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.6 STAFF REPORT - Policy Discussion Re: Prioritization of Housing Funds and Proposed Evaluation Tool.
Recommended Action: Review and provide feedback on the staff recommendation for the prioritization of housing funding over the next five years; and 2) Review and provide feedback on a proposed Housing Funding Request Evaluation Tool that will be used to inform staff recommendations for Town match funding for third-party workforce and affordable housing development projects.
Seana Doherty, Housing Program Manager, and Hilary Hobbs, Assistant to the Town Manager, presented from the staff report (on file with the Town Clerk).
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
Council Discussion:
Measure K ballot measure was to support projects that are not restricted to the State and Federal Area Median Income (AMI) level.
Town has secured and invested State and Federal resources on the sub 80% AMI levels.
The sub 80% AMI is very restricted.
Not to take away from the sub 80% AMI but highlight the needs that are not currently being met.
The 80 – 195% AMI is our workforce.
There is no turnover of resources without the investment of the 80 to 195% units available.
Community character – investing in the higher AMI will help the Town maintain community character.
Support spending the most money we have for the most impact – which is the demand for sub 80% AMI.
o Spend the money where it is most needed.
Consideration of the type of housing – supporting the lower cost options. Maximize homeownership.
Council Direction:
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AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
Evaluation Tool
Support for the evaluation tool.
o Evaluation tool – Do a cost benefit on a per unit basis. o Evaluation tool – Consider the number of bedrooms per houses. o Evaluation tool – Smaller square footage per room or unit. o Evaluation tool – Serves underserved or serves local workforce. o Evaluation tool – Provides diversity.
Direction on Funding Prioritization
Majority support for allocating 65% funding to 80% – 195% Area Median Income (AMI) category and 30% to the below 80%.
o Council Member Zabriskie minority support for tracking the funding directly to the need with a higher percentage to 80% to 120% of AMI. o Mayor Henderson minority support for the staff recommendation as presented.
7.7 STAFF REPORT - Town Commitment of $1 Million Deferred Interest Loan in Support of Pacific Crest Commons 55 Units of Affordable Housing at 10077 State Highway
89. Recommended Action: Authorize the Town Manager to provide a letter to The Pacific Companies, (Pacific Crest Commons developer) committing the Town to a $1 million- dollar low interest, deferred loan with a term of 55 years (simple interest rate not to exceed 3%) to the Pacific Crest Commons project to be paid back with residual receipts subject to the project receiving an award of 9% low-income housing tax credits.
Seana Doherty, Housing Program Manager, and Hilary Hobbs, Assistant to the Town Manager, presented from the staff report (on file with the Town Clerk).
Note: Hilary Hobbs, Seana Doherty, Shellan Rodriguez, Project Manager, SMR Development LLC, and Gus Becerra, Executive Director; RHA Development; Jonathan Heim, California Department of General Services will be participating on Zoom.
Council Discussion:
The loan would be paid back by year twenty.
Photovoltaic is planned and is in the code requirements. The term of this is loan is like previous project loans. The Planning Commission does not have a role in approval of this project as it is a state project.
o The Town can negotiate some design review for the loan opportunity. Town staff has been meeting with the project team regularly regarding the design. o The project team has modified plans in response to Town’s requests. Regarding electrification – the state sets the utility allowance and gas is at 1/3 the cost of electric for heat.
o It would be hundreds of thousands of dollars in unmet debt to go all electric. o There are windows in every bedroom.
Bike storage on ground floor?
o A minimum of 1-1 requirement of bike storage on the first floor. Some storage could be on the second floor or reduce the common space to accommodate additional ground floor bike storage.
o Look at some design issues and the communities’ desires.
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AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
Changing the articulation to functional articulation. The cost to provide a better living versus the aesthetics improvements.
o This is in an effort to provide patios or decks for each unit. The project is not eligible for the funds if an entitlement process is pending. Planning Commission could provide a design review of the project without any entitlement process requirement.
Would like to see this project improved for the investment.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
Council Direction:
Provide a presentation to Planning Commission to get feedback. Direct Andy to work with the Development team to memorialize a Planning Commission presentation.
The staff recommendation, including the Council Direction above, was moved by Council Member Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Zabriskie, Council Member Polivy, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.8 STAFF REPORT - Council Committee Appointment for 2022.
Recommended Action: Review the committee and liaison designations and provide direction regarding the Council committee appointments.
Judy Price, Communications Director Town Clerk, presented from the staff report (on file with the Town Clerk).
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
Council Directed the following changes to the committee assignments:
Mayor Henderson added to the Marketing and Visitor Services Committee. Mayor Henderson relaced Council Member Polivy as Chamber of Commerce Liaison.
Council Member Zabriskie relaced Mayor Henderson on the Truckee River Basin Water Group (TRBWG).
8. COUNCIL REPORTS
Council Member Zabriskie
Attended Micro Transit working group meeting.
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AGENDA ITEM________
______________________________________________________________________________ Town of Truckee
January 11, 2022, Town Council Regular
Attended Truckee North Tahoe Transportation Management Association (TNT/TMA) meeting.
Attended Measure R meetings.
Met regarding reach codes.
Council Member Klovstad
Met regarding reach codes.
Attended Single Use Foodware Reduction Working Group. With the Citizens Climate Lobby met with City of Ithaca. Met with Carbon Zero Alliance of Truckee Tahoe.
Council Member Polivy
Attended Short-Term Rental (STR) meetings.
Vice Mayor Romack
Attended the Micro transit working group.
Attended the Outdoor Recreation Working Group meeting.
Mayor Henderson
Attended Single Use Foodware Reduction Working Group. Met informally with constituents.
Attended a meeting with Representative McClintock staff. Was a presenter at Good Moring Truckee.
9. ADJOURNMENT – 9:46 p.m.
To the regular meeting of the Truckee Town Council January 25, 2022, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Judy Price, MMC, Town Clerk Courtney Henderson, Mayor
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