______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
Town Council Meeting Minutes
January 25, 2022, 5:00 PM
Virtual Meeting: Bit.ly/council2022
1.CALL TO ORDER – Mayor Henderson called the meeting to order at 5:00 p.m.
2.ROLL CALL: Council Member Polivy, Vice Mayor Romack, Mayor Henderson, Council Member Klovstad, and Council Member Zabriskie.
Staff Present: Jen Callaway, Town Manager; Kimberly English, IT Systems Analyst; Sara Sherburne, Sustainability Program Analyst; Nicole Casey, Administrative Services Director; Andrew Morris, Town Attorney; Dan Wilkins, Public Works Director/Town Engineer; Denyelle Nishimori, Community Development Director; Jessica Thompson, Senior Engineer, Lynn Baumgartner, Administrative Technician; Hilary Hobbs, Assistant to the Town Manager; Danny Renfrow, Acting Chief of Police; Becky Bucar, Engineering Manager; Judy Price, Town Clerk/Communications Director.
3.PLEDGE OF ALLEGIANCE – recited in unison.
4.PUBLIC COMMENT
Kimberly English, IT Systems Analyst, explained the virtual commenting process.
Mayor Henderson opened public comment.
Written comment received from:
Scott Garrison
Mayor Henderson closed public comment.
5.PRESENTATIONS
5.1 Hilary Hobbs, Assistant to the Town Manager, and Katie Hawkins, Alpine Inspired, presented the Alpine Inspired Update (Presentation on file with the Town Clerk).
5.2 Nicole Casey, Administrative Services Director, presented the Classification and Compensation Study Update (Presentation on file with the Town Clerk).
5.3 Jen Callaway, Town Manager, presented the Town Manager Report.
Council Discussion:
Alpine Inspired consultant is under budget and billable hours. The Truckee region is Truckee town limits, but there are some projects outside the defined region that could advance strategies within the strategic plan.
Town Council and Planning Commission were not included in the compensation and classification study.
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______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
Mayor Henderson opened the presentation items to public comment.
Seeing none, Mayor Henderson closed public comment.
6.CONSENT CALENDAR
Council Member Zabriskie pulled Item 6.1 for further discussion.
It was moved by Council Member Polivy, and seconded by Council Member Zabriskie, to approve the Consent Calendar Item 6.2 as follows:
6.2 Resolution to Hold Virtual Meetings.
Recommended Action: Adopt Resolution 2022-05, making findings to allow Truckee Town Council to meet virtually during the COVID-19 pandemic declared emergency.
The Consent Calendar carried with the following vote:
Ayes: Council Member Polivy, Vice Mayor Romack, Mayor Henderson, Council Member Klovstad, Council Member Zabriskie.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
6.1 Minutes of the January 11, 2022, Regular Meeting.
Recommended Action: Approve the minutes from January 11, 2022, Regular Meeting.
Council Discussion:
Amend the January 11, 2022, Regular Meeting minutes to state:
o Gateway Site Direction:
Majority support for mixed use 12 – 32 du/ac.
Council Member Polivy minority interest in mixed use low. Council clarified that the 12-32 du/ac applies to all properties east of Frates Lane and north Donner Pass Road.
o Tahoe Forest Site Direction:
Hospital-owned land both north and south of Donner Pass Road should be governed by the land use designations in the current 2025 General Plan pending review of hospital’s master plan.
Council Member Zabriskie moved to approve the minutes from January 11, 2022, Regular Meeting as amended the motion was seconded by Vice Mayor Romack, and adopted with the following vote:
Ayes: Council Member Polivy, Vice Mayor Romack, Mayor Henderson, Council Member Klovstad, Council Member Zabriskie.
Noes: none.
Absent: none.
Abstained: none.
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______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
The motion passed unanimously.
7.DISCUSSION ITEMS
7.1 STAFF REPORT – Truckee River Legacy Trail Phase 4A (C0702) Construction Bidding Authorization and Project Update.
Recommended Action: Authorize Town Staff to advertise the Truckee River Legacy Trail Phase 4A Project (C0702) for construction bids for construction in summer 2022 and authorize the Town Manager to enter into a cost sharing agreement with the Truckee Donner Public Utility District and Truckee Donner Land Trust for construction of a new waterline through the project area, as outlined in this staff report.
Jessica Thompson, Senior Engineer, presented from the staff report (presentation is on file with the Town Clerk).
Council Discussion:
Trail section J is part of the Master Plan and if Hilltop is developed, those developers would not be responsible for building Trail Section J, it would be the responsibility of the Town. Linkage and separation from roads and sidewalks are important to the overall vision of the Legacy Trail.
Upcoming projects would not exceed Measure R funding and would be adequate to fund including J line without detracting from other projects. A small shuttle bus could work with the fire lane and would need to work with Truckee Donner Land Trust (TDLT) for bike share parking. This project will come back to Council for the contract award. Staff looked at alternative locations for the bridge, and selected the current location due to; bank elevation, distance from river bend (which can cause scour and turbulence), needs a shorter section of bridge, flow on and off trail, and park design. Bridge design and location were discussed at a previous Council meeting. TDLT as 75% funding partner for bridge made it feasible to include with this phase.
Mayor Henderson opened the item for public comment.
Written comment received from:
Monty Cleeves (2) Stacy Jeremias
Verbal comment received from:
Lauren Cleeves
Mayor Henderson closed public comment.
Dan Wilkins, Public Works Director/Town Engineer and Jessica Thompson, Senior Civil Engineer addressed public comment questions.
Staff was aware of scoring metrics for grant applications, but not aware of how many other competing applications.
TDLT was interested in unique structure design and formed a bridge committee and had more of a role in the bridge design process as 75% funding partner. Contractor must have experience in similar bridge construction.
Council Discussion:
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______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
Trail section J is essential despite its high cost. Council can have future discussions of cost savings if needed, and Measure R is important due to lack of grant funds.
Don’t want to lose opportunity to provide alternative transportation options.
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Polivy, Vice Mayor Romack, Mayor Henderson, Council Member Klovstad, Council Member Zabriskie.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.2 STAFF REPORT – Building Reach Code Consideration Process Update.
Recommended Action: 1) Receive an update from staff on the proposed building reach code consideration process; and 2) Direct staff to initiate a request for proposals for a reach code consultant to facilitate the building reach code consideration process.
Sara Sherburne, Sustainability Program Analyst, presented from the staff report (presentation is on file with the Town Clerk).
Council Discussion:
Truckee is interested in considering reach codes ahead of the California energy code update because we have an idea of what the 2022 update will bring and statewide reach code teams encouraged staff to do it in conjunction with South Lake Tahoe to use same resources. It is its final updating stages and consultants know what is in the code.
Truckee is in a unique climate with unique occupancy patterns and doesn’t fit in general allowances and prescriptive measures, so this is an opportunity to develop a reach code specific to Truckee.
Staff has been having conversations with South Lake Tahoe, but timing did not allow for a joint request for proposal (RFP). If the same consultant is selected, we could do a joint process. We do have some joint stakeholders, but not all and stakeholder and community input process is critical.
The state is mainly focused on new housing in code update, and reach could also address existing structures.
Cost effectiveness includes both the cost of carbon and savings for consumers. Council passed greenhouse gas emission reduction targets in 2017, but project is proposed now because there is more support at this time. Could potentially need stricter requirements to meet goals in a shorter timeframe if we wait to implement.
Staff foresees $40,000 in budget covering everything. The RFP includes consultant supporting transition and training. Permit costs may go up and will be assessed.
Building department is close to fully staffed. Project would be led by Assistant to the Town Manager Department but there would be involvement with the Chief Building Official and Community Development Director. Project may impact future DocuSign Envelope ID: 8BBF97C2-75F4-4119-B12B-309CF935B344
______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
capacity, but this is in the workplan.
If adopted as an amendment to the energy code, requirements would be mandatory. If Council wanted, could add aspirational standards that aren’t binding to Title 15 Municipal Code.
Not planned to be a Brown Act committee, but would be if Council wishes to direct the composition of the committee. Plan to have a broad range of stakeholders. Building Department is getting caught up but is not there yet. Impact on department will depend on the specific changes to the code.
Mayor Henderson called for a brief recess at 7:07 pm.
Meeting resumed at 7:18 pm.
Mayor Henderson opened the item for public comment.
Written comment received from:
Adrianne Kimber Aili Scott Allie Wagner
Amie Engerbretson Andrew Miller Barney Ferreira
Bernard Gizzi Carla Embertson Carlos Infantes
Cheryl Harpet Dan Cockrum Dave Donnelly
David Carman Dawn Carter Deirdre Henderson
Elias Blawie (2) Erica Backhus Erin de LaFontaine
Heidi Arnold Jae Gustafson Jeff Jackson
Jim LaFrom John Henry Byer John Hoekman
Joshua Brown Keira Scott Lori Pynappel
Maggie Cummings Mary Dhalberg Matt Tucker
Michelle Stoddard Mitchell Montgomery Nick Pullen
Nicole Mason Oona Davis Patrick Flora
Peter Mann Richard Harper Sabra Zwiers
Scott Alcaide Scott Wallstrom (2) Stacia Gordon
Stu Wik Susan Lowder Tammie Reetz
Tammy Raber Taylor Simmers Teresa Cortese
Tiffany Whiting Tom Just Tom Nixon
Veronica John William Hudson George Hood
Anonymous
Verbal comment received from:
Matt Tucker Aili Scott Erin de Lafontaine
John Sorensen Eric Premack Hunter Holman
Deirdre Henderson John Henry Byer Christa Finn
Sam Grossberg
Mayor Henderson closed public comment.
Council Direction:
This is an opportunity to be a leader in mountain communities and is an RFP to investigate a suite of options, not a natural gas ban. Need a consultant for education to cut down on misinformation. Affordability must be a discussion along with incentives and unintended impacts to the community and the grid.
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______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
o Council Member Polivy: minority opinion to use these funds for a market-based incentive program and tabling Reach Codes until 2023.
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Vice Mayor Romack, Mayor Henderson, Council Member Klovstad, Council Member Zabriskie.
Noes: Council Member Polivy.
Absent: none.
Abstained: none.
The motion passed 4-1.
8.COUNCIL REPORTS
Council Member Klovstad
Had conversations about Biomass Task Force and met with Placer County. Reviewed recommendations for Truckee Tahoe Airport District/Truckee Fire Protection District/Town of Truckee biomass options.
Council Member Polivy
Met with Jackson Hole, WY reporters on housing policies. Toured Salt Lake City, UT housing developments.
Vice Mayor Romack
Attended Truckee North Tahoe Transportation Management Agency (TNT/TMA) meeting.
Attended Mountain Housing Council meeting with Town, Tahoe Regional Planning Agency (TRPA), Nevada County, and Placer County.
Listened to Placer County Board of Supervisors Short-Term Rental ordinance meeting.
Mayor Henderson
Attended Truckee Chamber of Commerce meeting.
Met with Patrick Flora, Contractors Association of Truckee Tahoe (CATT) Liaison. Met with Natalie Yanish, CATT Government Affairs Manager. Met with Paco Lindsay, Truckee Trails Foundation.
Met with constituents about reach codes.
Council Member Zabriskie
Attended TNT/TMA meeting.
Met with Placer County about Transient Occupancy Tax renewal in June. Met Pat Fraser, Palisades Tahoe, about transportation. Met with Truckee River Legacy Foundation about Measure R.
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______________________________________________________________________________ Town of Truckee
January 25, 2022, Town Council Regular
9.ADJOURNMENT – 8:13 pm
To the Teambuilding Workshop February 1, 2022, and the regular meeting of the Truckee Town Council February 8, 2022, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Lynn Baumgartner, Administrative
Technician, on behalf of Judy Price, MMC,
Town Clerk
Courtney Henderson, Mayor
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