Town Council Meeting March 08, 2022 Page 1 of 6
Town Council Meeting Minutes
March 08, 2022, 5:00 PM
Town Hall Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order
2. Roll Call: Council Members; Zabriskie, Klovstad, Vice Mayor Romack, and Mayor Henderson.
Absent: Council Member Polivy.
3. Pledge of Allegiance recited in unison.
4. Public Comment
Carissa Binkley, Analysist, Nevada County.
Council Member Polivy arrived 5:05 P.M.
5. Presentations
5.1 Mayor Henderson Proclaimed March as Meals on Wheels Month.
5.2 Bron Roberts, Public Information Officer, Provided a Presentation for International Women's Day (Video).
5.3 Denyelle Nishimori, Community Development Director; Introduced of Michael Ross, Chief Building Official and Riley Morrison introduced Grant Grey and Raul Santana, both Maintenance Worker II.
5.4 Jen Callaway, Town Manager, Presented the Employee Incentive Awards.
5.5 Sara Sherburne, Sustainability Program Analyst II, Presented Reach Code Update.
5.6 Jen Callaway, Town Manager, skipped the Town Manager Report.
Mayor Henderson opened the presentations for public comment.
Seeing none, Mayor Henderson closed public comment.
6. Consent Calendar
It was moved by Vice Mayor Romack, and seconded by Council Member Polivy, to approve the Consent Calendar Item as follows:
Mayor Henderson called the meeting to order at 5:00 p.m.
Town Council Meeting March 08, 2022 Page 2 of 6
6.1 Approve a contract with LSC Transportation Consultants for a total Not-to-Exceed (NTE) amount of $47,969 to conduct a Microtransit Feasibility Study and authorize a 10% contingency budget ($4,797) that can be approved by the Town Manager to fund additional out of scope work that may be determined to be necessary.
The Consent Calendar carried with the following vote:
Ayes: Vice Mayor Romack, Council Member Polivy, Council Member Klovstad, Council Member Zabriskie, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7. Discussion Items
7.1 Town of Truckee Electric Bike Share Program Update and Authorization to Proceed with Applicable Permits and Development Code Amendments.
Recommended Action: Authorize staff to enter into an agreement with BCycle Inc. to allow Electric Bike (E-bike) share docking station installations on Town-controlled property, and direct staff to prepare updates to the Truckee Development Code to allow bike share docking station installations on private property necessary to support Program implementation.
Alfred Knotts, Transit Manager, presented from the staff report (on file with the Town Clerk).
Oliver Davis from BCycle, Inc., was available on Zoom to answer Council questions.
Council Discussion:
Placement of docking stations not to impede pedestrian flow.
Marketing plan are being formulated.
The plan includes local management.
The focus is on activity centers that consider parking limitations.
BCycle will provide estimated values of the trips are replacing vehicle travel. o Path types and post ride surveys will assist in assessing the type of uses.
The station locations will determine if the bikes will be used for commuting versus recreation.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Council Member Polivy, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.2 Below Market Rate Housing Program draft guidelines and request for proposals from a third-party housing program administrator.
Town Council Meeting March 08, 2022 Page 3 of 6
Recommended Action:(1) Approve the Below Market Rate Housing Draft Program Guidelines; and (2) Direct staff to request proposals for a third-party administrator to operate the To Below Market Rate Housing Program.
Hilary Hobbs, Assistant to the Town Manager, and Matt Marner, Rise Housing, presented from the staff report (on file with the Town Clerk).
Aaron Nousaine, Associate Principal was available to answer Council questions.
Council Discussion:
Council can update the program guidelines in the future.
Administration of the 24 months leave of absence (the expense of administering this could drive the need for a program guideline change.
30% of 285% of Area Median Income (AMI) will be the maximum rent. o Add the formula for occupancy to the guidelines.
The deed restrictions can be written to allow the Town the discretion to withdraw the deed restrictions.
The terms of the deed restriction have not been developed yet.
The lottery is for buyers.
Business and developer would require Council approval.
Include some financial support for the correction of code violations.
These guidelines identify active noticed code violations.
Add a survey to the purchase closing with questions regarding size of home, rooms, heating methods, and other energy information.
There are additional programs to incent upgrades for energy efficiencies for the future that could be layered on to this program.
Does the recommended AMI benefit the program?
o Goal to deed restrict four homes a year for four years. o Whether we have the housing stock for the program.
o Why go above 185% AMI?
o Recommendation has to do with the Placer County Housing Protection district. o The housing units sold in 2021 may have been largely cash purchases.
This is an extensive and complicated process:
o What can the draft guidelines do to simplify and speed up the process.
The draft guidelines are unclear and contradictory.
The administrator will package the deal with the prospective buyer with the benefits of the program to sway the sellers to wait for the program buyer to close.
Realtors believe some sellers would be willing to use the BMR program.
Mayor Henderson adjourned for a brief recess at 7:07 pm.
Mayor Henderson reconvened at 7:18 pm.
Mayor Henderson opened the item for public comment.
Written comment received from Jim Porter and Eric Permack.
No additional comment received; Mayor Henderson closed public comment.
Council Direction:
Remove the limitation on two years leave of absence.
Maintain the AMI level of 245% cap.
Specify one person per household would be working at a location within the school
Town Council Meeting March 08, 2022 Page 4 of 6
district boundary.
Delete the requirement related to prior home ownership. o Include the equity in a current home or property as part of the liquid asset calculations.
Include a letter of intent or proof of employment within the school district boundary.
Dissenting opinion Council Member Zabriskie:
Reducing the AMI to 195% will address the target community that needs the subsidy.
Lottery will ensure the wealthiest will have the same chance as those that are the least wealthy.
The draft guidelines are not ready to be released as they are too confusing and contradictory.
o Deed restrictions can be placed on a home and sold without this program.
Funds should be allocated in proportion to relative demand at the different income levels.
The staff recommendation including Council Direction above was moved by Council Member Polivy, seconded by Vice Mayor Romack, and adopted with the following vote:
Ayes: Council Member Polivy, Vice Mayor Romack, Council Member Klovstad, and Mayor Henderson.
Noes: Council Member Zabriskie.
Absent: none.
Abstained: none.
The motion passed 4-1.
7.3 Acceptance of the Quarterly Financial Report for the Quarter Ended December 31, 2021.
Recommended Action: Council accept the quarterly financial report for the quarter ended December 31, 2021.
Nicole Casey, Administrative Services Director, presented from the staff report (on file with the Town Clerk).
Council Discussion:
Capital transfers - these are the general fund contributions to the Capital Improvement Projects.
Renewable diesel is subsidized to match hydrocarbon-based diesel cost.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Zabriskie, Council Member Polivy, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.4 Amending the Municipal Code to allow Town Council to serve as the Building Appeal Body.
Town Council Meeting March 08, 2022 Page 5 of 6
Recommended Action:Introduce and waive the first reading of Ordinance 2022-01, amending section 15.02.270 of the municipal code to allow the Town Council to serve as the building appeals board.
Judy Price, Communications Director Town Clerk, presented from the staff report.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Vice Mayor Romack, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Polivy, Council Member Klovstad, Council Member Zabriskie and Mayor Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
8. Council Reports
Council Member Polivy
Met with Visit Truckee Tahoe (VTT) staff and board.
Listened into Mountain Housing Council discussion on co-housing.
Kudos to Truckee Donner Land Trust.
Vice Mayor Romack
Joined Chief s Advisory Committee.
Attended the Truckee North Tahoe Transit Management Authority (TNT-TMA) meeting.
Attended Truckee Housing Council meeting.
Announced Placer County Board of Supervisor are considering Biomass at Cabin Creek.
Council Member Klovstad
Kudos to Truckee Donner Land Trust.
Attended the Single Use Food Ware Reduction Committee.
Met with the Biomass group.
Council Member Zabriskie
Met with Ascent Environmental regarding the General Plan.
Attended Truckee Housing Council meeting.
Attended the Truckee North Tahoe Transit Management Authority (TNT-TMA) meeting.
Attended the Reach Code Committee meeting.
Attended Nevada County Local Agency Formation Commission (Lafco).
Mayor Henderson
Attended the Single Use Food Ware Reduction Committee.
Attended the meeting.
Walked downtown with business owner.
9. Closed Session
9.1 Conference with Real Property Negotiators -
421-013-000, Agency negotiator Dan Wilkins, Public Works Director/Town Engineer; Andrew Morris, Town Attorney; and Jen Callaway, Town Manager, Government Code Section 54956.8.
Town Council Meeting March 08, 2022 Page 6 of 6
Reportable Action:None taken.
10. Adjournment 9:04 pm
To the regular meeting of the Truckee Town Council March 22, 2022, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Judy Price, MMC, Town Clerk Courtney Henderson, Mayor