Town Council Meeting March 14, 2023 Page 1 of 8
Town Council Meeting Minutes
March 14, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order - Mayor Romack called the meeting to order at 5:00 p.m.
2. Roll Call: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, Council Member Zabriskie, and Council Member Henderson.
Absent: Vice Mayor Polivy.
Staff Present: Hilary Hobbs, Assistant to the Town Manager; Denyelle Nishimori, Community Development Director; Becky Bucar; Assistant Public Works Director/Town Engineer; Nicole Casey, Acting Administrative Services Director; Danny Renfrow, Acting Chief of Police; Chris Hardy, Chief Information Security and Technology Officer; Connor Drewes, Information Technology Systems Analyst; Alfred Knotts, Transit Manager; Robert Womack, Emergency Services Coordinator; Jen Callaway, Town Manager; Andy Morris, Town Attorney; and Judy Price, Town Clerk.
3. Pledge of Allegiance – recited in unison.
4. Public Comment
Written public comment received from Kathee Hansen.
No verbal public comment received.
5. Presentations
5.1 Jessica Penman, Executive Director Truckee Chamber, presented the Truckee Chamber of Commerce Strategic Discussion.
5.2 Emily Vitas, Executive Director, Truckee Tahoe Workforce Housing Agency (TTWHA), presented the TTWHA Strategic Plan Update.
5.3 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Romack opened the presentation items to public comment.
Seeing none, Mayor Romack closed public comment.
6. Consent Calendar
Steven Poncelet, Truckee Donner Public Utility District, pulled Item 6.1 for further discussion.
Mayor Henderson pulled Item 6.3 for further discussion.
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It was moved by Council Member Zabriskie, and seconded by Mayor Henderson, to approve the Consent Calendar Items 6.2, 6.4, 6.5, and 6.6 as follows:
6.2 Approve: (1) A contract amendment with Downtowner, Inc. for continuation of the TART Connect Microtransit Pilot in the amount of Three Hundred and Eighty-Five Thousand and Seven Hundred and Thirty-Four Dollars ($385,734) for a total not-to-exceed amount of One Million Three Hundred and Seventy-Three Thousand and Seven Hundred and Eleven Dollars ($1,373,711); and (2) An associated Fiscal Year (FY) 22/23 Budget Amendment for C2313 (Microtransit program) in the amount of Three Hundred and Eighty-Five Thousand and Seven Hundred and Thirty-Four Dollars ($385,734).
6.4 Accept the Treasurer’s Report for the quarter ended December 31, 2022.
6.5 Approve Resolution 2023-12 and the side letters between the Town and the Mid- Management Employees Group (MM), the Truckee Police Officer’s Association (TPOA), and the Truckee General Employee’s Membership Association (TGEMA) amending the Town’s Personnel Rules.
6.6 Authorize the Town Manager to enter into an agreement with Strategic Culture Corp for an amount not to exceed $85,000 to support town work and initiative with organizational culture and leadership development.
Ayes: Council Member Zabriskie, Council Member Klovstad, Mayor Henderson, and Vice Mayor Romack.
Noes: none.
Absent: Council Member Polivy.
Abstained: none.
The motion passed 4-0.
6.1 Authorization to Execute a Non-Disclosure Agreement with Altice Suddenlink/Optimum.
Recommended Action: Authorize the Town Manager to execute a non-disclosure agreement with Altice Suddenlink/Optimum.
Andy Morris, Town Attorney, presented background from the staff report.
Mayor Romack opened the item for public comment.
Verbal comment received from Steven Poncelet and Ketric Cooley-Rieders.
Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Zabriskie , seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Mayor Henderson, and Vice Mayor Romack.
Noes: none.
Absent: Council Member Polivy.
Abstained: none.
The motion passed 4-0.
6.3 2023 Legislative Platform Update.
Recommended Action: Adopt the updated 2023 Legislative Platform or provide direction to staff regarding amendments to the platform.
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Council Member Henderson requested an additional item to add language suggested in Council Questions for this item.
Council Discussion:
This is a departure from the original intent and use of the policy. The request is addressing regional issues, not State and Federal action.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
Council Direction:
Add under land use: “Oppose: New development projects in adjacent jurisdictions that are not held accountable to standards similar to the Town of Truckee’s with specific relation to workforce housing, regional traffic impacts, reduction of greenhouse gas emissions and/or other important issues that do not align with adequate mitigation measures or on-site improvements.”
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Mayor Henderson, and Vice Mayor Romack.
Noes: none.
Absent: Council Member Polivy.
Abstained: none.
The motion passed 4-0.
7. Discussion Items
7.1 2023 Fourth of July Fireworks Consideration.
Recommended Action: Authorize staff to: (1) Issue a special event permit to the Truckee Donner Recreation and Park District (TDRPD) for 4th of July Fireworks but not waive fees for the event, which would require full reimbursement from the applicant for staffing and resources needed to support the event; and (2) Direct staff to return to Town Council with a discussion item about the future of fireworks in Truckee.
Jen Callaway, Town Manager, presented from the staff report (on file with the Town Clerk).
Council Discussion:
Sven Leff, Truckee Donner Recreation & Park District (TDRPD) General Manager. TDRPD has included a waste management plan for the venue for staff review. No alternative transportation plan has been developed. TDRPD permit covers about 3,500 people at the beach venue. o TDRPD has concerns with the entire 15,000 people that surround the lake for the event.
o The Town has to plan for the 15,000 people.
o Town is responsible for the safety of the entire community. There are community benefits from the event.
There was no agreement that the impacts to the surrounding neighborhood should be mitigated by TDRPD.
TDRPD funded about $2,000 plus additional funding for staffing, bands and prizes.
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A busy July weekend day could have 2,000 people at the beach. The drone show would be $200,000 to $300,000 for 20-minute show. The cost would be an additional $20 to $25 per person to break even if they have to cover the cost of safety and traffic control handled by the Town ($25,000). Is there an alternative site for fireworks show – sports fields – water backdrop is necessary for the fireworks.
Council Discussion:
What creative solutions can staff provide to offsite impacts. Transit issues have been experienced in other areas.
Schedule a clean up the day for the entire lake after the event. Reducing the number of vehicles is the key, transit has challenges. The discussion includes planning for an extreme emergency event. o This could be a higher risk event.
o The threat assessment is monitored by Police.
o Evacuation has a panic element, how long does it take to clear Donner Pass Road, hour and 30 to hour and 45 minutes to restore traffic.
o There is value in training TDPRD staff to facilitate appropriate evacuation response. There is not enough information to accurately determine how many visitors are drawn to the lake for July 4th.
o The event is expected to bring approximately 15,000 people in attendance. Is the issue the fireworks event.
o The permit from the TDRPD includes the entire day event with the fireworks. o The permit review process has not been circulated.
TART connect will be running on July 4th.
Cost of police, and contract for traffic control. Alternative agencies have not charged the Town for helping with this event.
The comments are divided.
This discussion is not about the July 4th celebration. The holiday is not about fireworks. The community is evolving in housing, traffic, and tradition. This is a nostalgic event.
Benefits and impacts are not all identifiable or quantifiable. There should be a more robust waste management plan for the entire lake. And an alternative transportation plan.
Revisit the special events policy to include mitigation measures that event promoters can choose from to mitigate impacts from the event.
The mitigation for the 3,500 participants and appropriate for the TDRPD to plan. It is within the Town purview to mitigate the traffic impacts of this event. Look for creative ways to mitigate the impacts of waste, traffic and noise. How much responsibility should TDRPD to mitigate the waste and traffic on the lake.
Mayor Romack opened the item for public comment.
Written comment received from:
Lacommare Jeff Jacobson Mary
Alexis Seely-Carroll Jen Lang-Ree Mary Eubanks
Amanda Oberacker Jerry Blackwill Maureen Moore
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Andrew Jensen Jessica Luca Stevens Michael Lennon
Becky Hogue Jevenee Smith Mike Brugh
Betsy Whitely Joan Kreamer Mike English
Bonnie Zellers John Booth Mitzi Houston
Brad Johnson John Mccormick Molly Odell
Brandy Carrier John Perhacs Natalie Ard
Brenda Giese John Walterscheid Nedra Peterson
Briana Hermann Joseph Guzman Nicole Mason
C. Giordano Julie Peters Owen Wright
Cari Healey Karen Lisowski Rebekah Schroeder
Christopher Canty Kathee Hansen Richard Bernes
Coralie Burgess Katie Hawkins Richard Tavan
Courtney Folgner Katrine Watson Riel Peloquin
Daniel Kim Henricks Robert Schwermann
Daniel Klaich Kim Parisi Robert Van Gelder
David Carman Kristen Mansel Rodger Engebrethson
David Pettinato Larry Ford Sara Barrett
David Trustman Laurie Axell Shauna Ronzone
Debbiei Matthew Lili Gaudreau Stephan Haase
Debra Phelps Lillian Jamison Steve Dubinskiy
Derrek Horn Lindsey Nieman Steve Jolly
Diane Tomasello Lindy Holt Steven Michel
Ed Henricks Lisa Holan Sue Peipher
Elizabeth Schenk Lloyd Garden Suzanne Bryan
Gail Overhouse Lorna Tirman Sydney Gaudreau
Gigi Pettinato Marina Kagan Sylvia Mott
Holly Jones Marisa Capellan Steffke Tiffany Connolly
Jacqueline Anderson Janet Van Gelder Tim Polishook
Jane Miller Jay Lezcano Tracy Cuneo
Janet Mourning You’ll Retaliate Victoria Schwermann
Wendy Lautner Sage Rian Aileen Wormood
Craig Shaffer Eric Wormood Mark Schlosser
Rochelle Dineen Thomas Conk Joan Lynch
Peter Meier Steve Shepp Sandy Horn
Damara Stone Sherrin Fraiman Merri Broglio
Anonymous Dora Howard Doug Davis
Susan Hayden Timothy Erskine Leon Schegg
Nicole Roland Denise Mejlszenkier
Verbal comment received from:
Sven Leff, TDRPD General
Manager
Cristobal Martinez Laura Santamaria
JD Hoss Kim Parisi Marlys Zusy
Bryan Olsen Andrea Martin Doreen Caser
Kyler Coxson Ketric Cooley-Rieders Mark Tanner
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Bob French Steve Randall
Mayor Romack closed public comment.
Council Direction:
The Town will develop and execute the mitigation plan for waste and traffic outside the event venue up to $25,000. (This amount is approximately equal to the Town’s contribution in services to the event to date).
o TDRPD will be responsible for paying the Town for the direct costs incurred by the Town for traffic control and security.
The staff recommendation, including the direction above, was moved by Council Member Klovstad, seconded by Mayor Henderson, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Mayor Henderson, and Vice Mayor Romack.
Noes: none.
Absent: Council Member Polivy.
Abstained: none.
The motion passed 4-0.
Item added to the agenda after publication.
7.2 Ratification of Emergency Declaration.
Recommended Action: Add item 7.2 to the March 14, 2023, Council agenda by making the necessary finding that this item came to the Town’s attention after the agenda was published, and the item requires Council action before the next regular Council meeting and approve Resolution 2023-13 ratifying the declaration of a local emergency by the Disaster Director.
Judy Price, Town Clerk, presented from the staff report.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Mayor Henderson, and Vice Mayor Romack.
Noes: none.
Absent: Council Member Polivy.
Abstained: none.
The motion passed 4-0.
7.3 Waiver of Fees for Storm Damaged Buildings and Infrastructure.
Recommended Action: Add item 7.3 to the March 14, 2023, Council agenda by making the necessary finding that this item came to the Town’s attention after the agenda was published, and the item requires Council action before the next regular Council meeting and approve Resolution 2023-15 ratifying the waiver of fees for property owners for the repair and reconstruction of storm damaged buildings and infrastructure.
Judy Price, Town Clerk, presented from the staff report.
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Jen Callaway, Town Manager, provided additional information for the public:
How residents will proceed through the permit process. There is a survey to establish the amount of damage in the county.
Mayor Romack opened the item for public comment.
Written comment received from Christina Temple.
Mayor Romack closed public comment.
The staff recommendation was moved by Mayor Henderson, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Klovstad, Mayor Henderson, and Vice Mayor Romack.
Noes: none.
Absent: Council Member Polivy.
Abstained: none.
The motion passed 4-0.
8. Council Reports
Council Member Klovstad
Met with Richard Pallante General Manager, Tahoe Truckee Sanitation Agency (TTSA).
Attended single use water bottle stakeholders group meeting.
Council Member Henderson
Attended single use water bottle stakeholders group meeting. Met with Kathleen Eagan and April Cole regarding the library. Chatted with Hardy Bullock, Fifth District Supervisor, Nevada County Board of Supervisors
Chatted with Lori Marquette, TDRPD Director.
Met with Town staff with building decarbonization road map.
Council Member Zabriskie
Met with Hardy Bullock, Fifth District Supervisor, Nevada County Board of Supervisors.
Met with Patsy Eagan
Met with Lori Marquette, TDRPD Director.
Mayor Romack
Met with Hardy Bullock, Fifth District Supervisor, Nevada County Board of Supervisors.
Met with Amy Ohran Vice President and General Manager at Northstar California Interview with the New York Times.
Chatted with Lori Marquette, TDRPD Director.
Met with Eric Smith, TDRPD Director.
Meetings with Ted Owens, Kathleen Eagan and Tony Lashbrook in preparation for the 30th Anniversary Good Morning Truckee.
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9. Closed Session
9.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Property: 10184 High Street, Truckee, California, 96161; Agency negotiators: Town Manager, Town Attorney, Community Development Director; Government Code Section 54956.8.
Reportable Action: None taken.
10. Adjournment- 9:23 p.m.
To the regular meeting of the Truckee Town Council March 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Judy Price, MMC, Town Clerk Lindsay Romack, Mayor
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