Town Council Meeting April 12, 2022 Page 1 of 6
Town Council Meeting Minutes
April 12, 2022, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order - Mayor Henderson called the meeting to order at 5:00 p.m.
2. Roll Call: Council Members; Zabriskie, Polivy, Klovstad, Vice Mayor Romack, and Mayor Henderson.
Staff Present: Jen Callaway, Town Manager; Nicole Casey, Administrative Services Director; Andrew Morris, Town Attorney; Dan Wilkins, Public Works Director/Town Engineer; Hilary Hobbs, Assistant to the Town Manager; Danny Renfrow, Acting Chief of Police; Judy Price, Town Clerk; Becky Bucar, Engineering Manager; Alfred Knotts, Transit Program Manager; Yumie Dahn, Senior Planner; Jenna Gatto, Planning Manager; Lynn Baumgartner, Administrative Technician
3. Pledge of Allegiance – recited in unison.
4. Public Comment
Written comment received from Greg Speicher.
Verbal comment received from:
Bobbie Speicher Jay Berkler
Mayor Henderson closed Public Comment.
5. Presentations
5.1 Mayor Henderson presented the Earth Day Proclamation to Missy Mohler, Sierra Watershed Education Partnership.
5.2 Mayor Henderson presented the Donate Life Month Proclamation to Tracy Copeland and Larry Sickles, Sierra Donor Services.
5.3 Yumie Dahn, Senior Planner and Mayor Henderson presented the Historic Preservation Advisory Commission Awards for 2019 and 2021.
5.4 Dan Wilkins, Town Engineer/Public Works Director, introduced Bill Quesnel and Greg McDougall, Rotary Club of Truckee, to present the Welcome to Truckee Signs Presentation.
In response to Council questions on Item 5.4. Bill Quesnel and Greg McDougall and Dan Wilkins, Town Engineer/Public Works Director addressed Council questions. Rotary Club of Truckee has not yet reached out to the Truckee Downtown Merchants Association (TDMA) or Visit Truckee Tahoe (VTT) yet, but will reach out to them and other stakeholders and report back to Council.
For site placements, Rotary established the criteria that the signs will be located in Town DocuSign Envelope ID: 5C9CF08C-EEEB-4AAB-A4F2-028784B14A19
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right-of-way, discussed specific with Town staff, and did tours through Town to make sure there would be visibility and signs wouldn’t be obstructions. Council is interested in potentially adding a comprehensive sign program to the work plan to discuss welcome signs as part of a larger program.
Town staff do not have concerns about signs impacting snow removal on trails. If Town is the eventual owner of signs, there may be a prevailing wage impact to construction cost and Town could have liability.
Council wants community feedback on welcome and wayfinding signs. Comprehensive signage programs are common, they identify placement, and appropriateness, like the existing business sign program. Wayfinding signs can identify parking, recreation, historic district, and similar amenities. The comprehensive sign program in eastern Placer County took a couple of years. Council will have a priorities session at the next meeting, but it’s likely that a comprehensive sign program would be more than six months in development.
5.5 Jen Callaway, Town Manager, presented the Town Manager Report.
Danny Renfrow, Acting Chief of Police addressed Council question on item 5.5:
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Mayor Henderson opened the presentation items to public comment.
Verbal comment received from Patrick Flora, Contractors Association of Truckee Tahoe (CATT).
Mayor Henderson closed public comment.
6. Consent Calendar
It was moved by Council Member Klovstad, and seconded by Vice Mayor Romack, to approve the Consent Calendar Items as follows:
6.1 Approve the Minutes from March 22, 2022.
6.2 Waive the second reading and adopt Ordinance 2022-02 amending Chapters 3.24 (Transient Occupancy Tax) and 5.02 (Transient Rental of Residential Units) of the Truckee Municipal Code.
6.3 Award the 2022 Paving and Drainage Project to Advanced Asphalt in the amount of $3,238,442.28; authorize a project contingency amount of $323,844 (10%); and authorize the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount for a total authorized contract expenditure amount of $3,562,286.28.
6.4 Reject bids for the 2022 Public Service Center Fueling Station, C2021; and authorize the Town Engineer to re-advertise the project again in the fall of 2022 or spring of 2023 for the 2023 construction season.
6.5 Authorize expenditures in the amount not to exceed $80,000 per fiscal year for legal services to be provided by Best Best & Krieger, LLP.
6.6 Approve recruitment and hire of two full-time custodial staff positions and adopt resolution 2022-15 approving an updated wage matrix with the addition of the Custodian position in range of the Town’s salary matrix.
6.7 Adopt Resolution 2022-14 approving the projects proposed in the Nevada County Transportation Commission’s (NCTC) Fiscal Year 2022/23 Overall Work Program (OWP).
6.8 Adopt Resolution 2022-12 opposing the Initiative 21-0042A1 initiative and joining the No on Initiative 21-0042A1 Coalition.
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Written comment received from:
Allison Arunski Gordon Vaughan Nayla Tawa
Amit Patel Jancy Quinn Rebecca Anderson
Ari Lauer June Saraceno Roshan Jain
Carly Hughes Katie Burns Sharie Lewis
Christine Hinkel Ken Ostrow Steven Phan
David Farley Lauren Kilbourne Trudy Vella
Elexia Patterson Marcia Geoffroy-Nisam Yvette Hernandez Gabriel Sarah Michael Monroe Zhong Cai
Cliff Johnson (received after meeting) James Derr
The Consent Calendar carried with the following vote:
Ayes: Council Member Polivy, Vice Mayor Klovstad, Mayor Henderson, Council Member Klovstad, Council Member Zabriskie.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7. Discussion Items
7.1 2022 Coburn Crossing Use Agreement Review
Recommended Action: Review the Coburn Crossing Use Agreement, review the 2022 monitoring report for consistency with the Use Agreement, and consider the six-month minimum lease requirement.
Yumie Dahn, Senior Planner, presented from the Staff Report (presentation on file with the Town Clerk).
Council Discussion:
Coburn Crossing has rented out all but one of the units that were previously vacant. It takes about one month to rent out an empty unit, and three bedrooms are most desirable. There has been about a 20% rent increase, which matches data from other rentals from Landing Locals.
Tenants are requesting month-to-month, so they have flexibility if they find another housing unit and the 6-month, or 12-month timelines don’t match up. Landlords prefer 6- or 12-months leases but have gone month-to-month on request of tenants.
Mayor Henderson opened the item for public comment.
Written comment received from Christopher Terrell.
Mayor Henderson closed public comment.
Council Direction:
Council is supportive of amending use agreement to allow month-to-month after longer term lease has completed.
7.2 Vehicle Miles Traveled (VMT) CEQA Thresholds Update.
Recommended Action: Adopt Resolution 2022-13 to adopt updated California Environmental Quality Act (CEQA) Vehicle Miles Traveled (VMT) Thresholds as outlined in this staff report.
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Becky Bucar, Engineering Manager, presented from the Staff Report (presentation on file with the Town Clerk).
Council Discussion:
Neighborhood commercial projects that provide local services mig ht be over 10,000 square feet but likely wouldn’t be over 20,000. It’s not just a single building over 10,000 square feet, but also includes multiple buildings that in aggregate would be over 10,000. If Northwoods Blvd. and Glenshire Dr. corridors were included in an expanded screening criterion, it would include nearly all residential and screen out most non-residential development. Analysis from 2020 shows that residential development in Tahoe Donner and Glenshire would generate more VMTs per unit.
The primary goal of Senate Bill 743 is to reduce greenhouse gas (GHG) emissions, not necessarily the number of vehicles on the road.
Current for sale affordable units as referenced in the Development code take into account home prices, interest rates, utility costs, insurance costs for a standardized methodology that generates ultimate sales price.
Below Market Rate (BMR) program qualification is based on income limits and local employment.
The geographic screening areas in Tahoe Donner are parcels that are zoned for neighborhood commercial.
It is difficult to give specific mitigation examples, because it is challenging to find mitigation strategies that are implementable and a reasonable cost. Project proponents could modify project to fit within screen out options or go through the environmental impact reporting (EIR) process. Staff would work with project proponents before analysis to modify the project and Council could make a finding to override the VMT finding. For alternative equivalents, staff would need to do a study to quantify benefits of the equivalents and ensure that they offset the VMTs. VMT mitigation program has been identified as possibility, potentially under the General Plan. Electric Vehicle (EV) deed restrictions would be difficult to monitor. Office of Planning and Research (OPR) has identified that EV programs could be considered. EVs have some impacts with particulate matter but there currently is not a lot of data.
Mayor Henderson opened the item for public comment.
Written and verbal comment received from Patrick Flora, Contractors Association of Truckee Tahoe (CATT).
Mayor Henderson closed public comment.
Mayor Henderson adjourned for a brief recess at 7:12 pm.
Mayor Henderson reconvened at 7:22 pm.
Dan Wilkins, Town Engineer/Public Works Director addressed Council questions:
Staff has created options for small projects that aren’t screened out to move forward with deed restrictions.
Staff suggests that the 10,000 square feet limitation be increased to 20,000. Council can give direction for staff to come back with another iteration.
Council Direction:
Edit residential screening criteria to state “Any new residential unit of residential lot that is deep restricted to limit sale or rental to purchases or tenants that qualify under the “new projects” standards of the adopted Below Market Rate Program.
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100% of the housing and lots in a project must be restricted in this way in order for the project to meet this requirement.”
Edit non-residential screening criteria to state “Any local‐serving non-residential development that is less than 15,000 square feet of floor area AND is within the screening area identified in Figure B. However, this does not apply to a regional‐ serving retail or event venue project where more than 20 percent of customers are expected to come from outside the eastern Nevada County/eastern Placer County/eastern Sierra County region (excluding pass‐by trips), or an office (or other major employment generator) where more than 20 percent of employees are expected to live outside this region. The origins of customers may be estimated based on market studies, data collected at similar existing projects, or opinions of qualified professionals.”
The staff recommendation, including Council Direction above, moved by Council Member Klovstad, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Council Member Polivy, Vice Mayor Klovstad, Mayor Henderson, Council Member Klovstad, Council Member Zabriskie.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
8. Council Reports
Council Member Polivy
Rehearsed for the Truckee Follies.
Met with constituents about wayfinding signs.
Met about Jibboom development with Town staff and developers. Attended Employers luncheon.
Attended Tahoe Forest Hospital District (TFHD) master plan walking tour.
Vice Mayor Romack
Rehearsed for the Truckee Follies.
Attended Young Leaders Luncheon.
Hosted a Coffee Talk with Mayor Henderson.
Met with Friends of Truckee Library.
Attended Good Morning Truckee.
Attended the microtranist working group.
Council Member Klovstad
Attended the Single Use Foodware Reduction working group meeting. Recorded videos with Bron Roberts, Public Information Officer, about Earth Month. Attended Forest Futures exhibit with Michael and Heather Llewellen and Nevada County Staff.
Attended Young Leaders Luncheon
Attended Climate Transformation Alliance (CTA) meeting.
Council Member Zabriskie
Participated Reach Code consultant interviews.
Attended the General Plan environmental impact report (EIR) scoping meeting. Attended meeting with Ascent Environmental about the Climate Action Plan.
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Attended the Nevada Country Transportation Commission (NCTC) meeting. Truckee River Legacy Foundation group.
Attended microtransit working group.
Met with Town staff about VMTs.
Mayor Henderson
Rehearsed for the Truckee Follies.
Attended Young Leaders Luncheon.
Hosted a Coffee Talk with Vice Mayor Romack.
Debriefing meeting following Yosemite Policymakers
Met with Friends of the Library.
Attended the Single Use Foodware Reduction working group meeting. Attended Good Morning Truckee.
Attended board meeting of climate organization.
9. Adjournment – 8:11 pm
To the Budget Hearing Strategy meeting April 18, 2022, and the regular meeting of the Truckee Town Council April 26, 2022, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by:
Approved:
Lynn Baumgartner, Administrative
Technician on behalf of Judy Price, MMC,
Town Clerk
Courtney Henderson, Mayor
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