Town Council Meeting May 24, 2022 Page 1 of 7
Town Council Meeting Minutes
May 24, 2022, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order – 5:02 p.m.
2. Roll Call: Council Members; Zabriskie, Polivy, Klovstad, Vice Mayor Romack, and Mayor Henderson.
3. Pledge of Allegiance - led by JD Hoss.
4. Public Comment -
Mayor Henderson requested a moment of silence on behalf of the mass shooting that occurred in a Uvalde, Texas Elementary School.
Written Public Comment was received by:
Barney Dewey Idana Davenport Norm Nicholls Jim Calonge Chris Neubauer Jon Myklebust Phyllis Matyi Jan Holan
Ed St. John Laura Traxler Sara E Walker Monty Cleeves
Eric Russell Mark Vernon Tom Schauer Joshua Waltzer
Verbal Public Comment was given by Barney Dewey.
5. Presentations
5.1 Mayor Henderson presented the Truckee Day Proclamation to Virginia Donica, Chairman of Truckee Day.
5.2 Mayor Henderson presented the Truckee Day Hall of Fame Proclamation to JD Hoss. Melanie Conti, Administrative Analyst I, Recycling, presented details on the upcoming Truckee Day event (on file with Town Clerk).
Staff presented a special thank you to Virginia Donica, Truckee Day Coordinator, for her volunteer coordinating efforts for the Truckee Day event.
5.3 Mayor Henderson presented the Bike Month Proclamation to Chris Mertens, Truckee Bike Coalition.
5.4 Mayor Henderson presented Truckee Trails Anniversary Proclamation to Allison Pedley and Paco Lindsay, Truckee Trails Foundation.
5.5 Alfred Knotts, Transit Program Manager, introduced, Genevieve Evans, Associate, LSC Transportation Consultants Inc., who presented the Tri-Annual Audit for Transit Performance (on file with Town Clerk).
5.6 Denyelle Nishimori, Community Development Director gave the General Plan Update Schedule (on file with Town Clerk).
5.7 Jen Callaway, Town Manager, provided the Town Manager Report.
Council Discussion:
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Staff to provide Council and Planning Commission a brief guidance document for the combined meetings so that with direction from staff as to what they’ll be looking for from both bodies.
The update will highlight changes from the current General Plan into the new document and completed items that will be removed from the document. Handling of question and answers for the combined meeting will be discussed at the June 28 meeting; staff will make recommendations at that meeting.
Mayor Henderson opened the presentation items to public comment.
Seeing none, Mayor Henderson closed public comment.
6. Consent Calendar
Naseem Moeel, Pacaso, pulled Item 6.2 for further discussion.
It was moved by Council Member Polivy, and seconded by Council Member Klovstad, to approve the Consent Calendar Items 6.1, 6.3, 6.4, and 6.5:
6.1 Adopt Resolution 2022-21 authorizing the Town Manager to execute jointly with the Truckee Fire Protection District the Wildland Fire Agreement with Cal Fire for Fiscal Year 2022-2023 to provide wildland fire fighting resources within the Town of Truckee in the amount of $234,746.08.
6.3 Accept the Town of Truckee Transit Fund, Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA), and State of Good Repair (SGR) Expenditures report with Independent Auditors’ Report for the year ended June 30, 2021.
6.4 Enter into a contract with HousingINC for a not to exceed amount of $60,500 to administer the Below Market Rate Housing program through June 30, 2023.
6.5 Accept the Treasurer’s report for the quarter ended March 31, 2022.
The Consent Calendar carried with the following vote:
Ayes: Council Member Polivy, Council Member Klovstad, Vice Mayor Romack, Council Member Zabriskie, and Mayor Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed 5-0.
7. Discussion Items
6.2 2022 Development Code Update; Second Reading of Ordinance 2022-05 (Clean-Up Amendments).
Recommended Action: Waive the second reading and adopt Ordinance 2022-05, amending the Truckee Municipal Code, Title 18 Development Code for Clean-Up Amendments.
Mayor Henderson opened the item to public comment.
Verbal public comment given by: Naseem Moeel, Deborah Gray, and Pam Janusz.
Written public comment was received by Jim Calonge.
Mayor Henderson closed public comment.
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The staff recommendation was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Polivy, Council Member Zabriskie, Council Member Klovstad, Vice Mayor Romack, and Mayor Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.1 Truckee River Legacy Trail Phase 4A C0702 - Contract Award.
Recommended Action: 1) Authorize the Town Manager to award and execute the Truckee River Legacy Trail Phase 4A contract to Mercer-Fraser Company in the amount of $12,395,287.32 and authorize a contingency amount of $1,239,528 (10%) for a total not to exceed amount of $13,634,815.32. 2) Reject Walsh Construction Company bid protest and waive minor defects and inconsistencies in the Mercer-Fraser Company bid; 3) Authorize staff to explore alternative bridge designs for the Truckee Springs Bridge; 4) Authorize the Town Manager to execute an amendment to the Truckee Springs Cost Share Agreement with the Truckee Donner Land Trust as outlined in this staff report; 5) Authorize the Town Manager to execute a task order with NV5 for material inspection and testing in the amount of $114,030.98; and 6) Amend the budget for C0702 as outlined in the Fiscal Impact section of this staff report.
Jessica Thompson, Senior Engineer, with Dan Wilkins, Public Works Director/Town Engineer, presented from the presentation (on file with Town Clerk).
Staff will bring the project back to Council after staff has an opportunity to review the alternative bridge options.
Mayor Henderson opened the item for public comment.
Verbal public comment given by Allison Pedley, Jon Svahn, and Paco Lindsay.
Written public comment received by Jan Holland and Monty Cleeves.
Mayor Henderson closed public comment.
The staff recommendation was moved by Councilmember Klovstad, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Councilmember Klovstad, Council Member Zabriskie, Vice Mayor Romack, Council Member Polivy, and Mayor Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.2 Initial Allocation of Short-term Rental Registration Certificates for Workforce Housing Advancement Program.
Recommended Action: Allocate 45 transient occupancy registration certificates to the Workforce Housing Advancement Program’s limited pool.
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Isaac Landman, CivicSpark Fellow, presented from the presentation (on file with Town Clerk).
Council Discussion:
Mayor Henderson requested that Council keep questions away from specific program framework that will be brought back to Council this summer. Deed restriction specifics are still being discussed in the programmatic conversations. Homes that are sold or permits that are relinquished; those permits will go back into the regular pool.
There are individuals in our community that are interested in the program. Staff does not have an idea as to the minimum number of permits are required to make this an attractive program.
o This is a new program and the number provided by staff comes from a portion of the amount available after the registration deadline.
o Ultimately a Council decision as to the number.
There is currently no information on deed restrictions with this program, that aspect is still being discussed.
Staff aims to bring this item back to Council at the end of August; dependent on the timing to finish the program framework.
Mayor Henderson opened the item for public comment.
Verbal public comment given by Sam Grossberg.
Written public comment received by Joshua Waltzer and Jim Calonge.
Mayor Henderson closed public comment.
Council Direction:
Staff to reduce the number of permits to 25, for the initial allocation. Staff will bring back the data as to how many turn-over every month.
The staff recommendation with requested edits was moved by Vice Mayor Romack, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Zabriskie, Council Member Klovstad, and Mayor Henderson.
Noes: Council Member Polivy.
Absent: None.
Abstained: None.
The motion passed 4-1.
Mayor Henderson called for a brief recess at 7:22 pm.
Mayor Henderson called the meeting to order at 7:33 pm.
7.3 Home Weatherization Rebate Expansion Program partnership with Truckee Donner Public Utility District.
Recommended Action:
Approve development and launch of the Home Weatherization Rebate Expansion Program partnership with Truckee Donner Public Utility District.
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Sara Sherburne, Sustainability Program Analyst presented from the presentation (on file with Town Clerk).
Council Discussion:
Remove impediments to the homeowner when making updates to show the financial benefit to homeowners and tenants.
Staff is working on aligning with contractors and for a resource list for the public to relieve impediments to the program.
Liberty Utility customers will go through Town staff, who will be administering the program. o Staff will evaluate the potential that there are fewer Liberty customers, which may cause less traffic from that customer base.
Staff has done some initial outreach to determine how many contractors are available for this type of work.
Staff will inquire with Truckee Donner Public Utility District (TDPUD) regarding the difference between the window square footage and the insulation cap in terms of the rebate values. Staff will approach TDPUD to inquire on a tiered approach as the TDPUD already has programs aimed at the low-income level customer that provide the same benefits. Thermal heat mapping is a valuable tool that could be added to the program. The program incentive numbers are very small; understanding this is an initial step. Tiered incentives for lower qualifying customers will be looked at and worked with TDPUD. What other types of measures could we include in the future, free subsidies, engineering, estimates for swapping out appliances from electric, and others.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
Council Direction:
Provide a program update to Council in six months.
Propose other types of measures could we include in the future. Analyze a tiered structure for low-income residents.
Focus on older homes.
The staff recommendation with included comments was moved by Vice Mayor Romack, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Zabriskie, Council Member Klovstad, Council Member Polivy, and Mayor Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.4 Parcel Charges for Town Special Service Areas (TSSAs) and Permanent Road Divisions (PRDs).
Recommended Action: Conduct a public hearing on Truckee Special Service Areas (TSSAs) and Permanent Road Divisions (PRDs) and adopt Resolution 2022-18 setting assessments for the 2022/2023 fiscal year.
Becky Bucar, Engineering Manger presented from the presentation (on file with Town Clerk).
Council Discussion:
Staff received a response to the letters sent out to the homeowners associations; Tahoe DocuSign Envelope ID: 26A6148C-5365-4F61-930C-0A1ACFD00AE0
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Donner indicated that they may seek use of the funds for certain projects, but there was no formal request.
Mayor Henderson opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Zabriskie, Council Member Klovstad, Council Member Polivy, and Mayor Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8. Council Reports
Council Member Polivy
Participated in the roundtable discussions with Megan Dahle and Nevada County. Met with Denyelle Nishimori, Community Development Director, and Jenna Gatto, Planning Manger updates on General Plan process.
Interviewed candidates for vacant Visit Truckee Tahoe Board seats.
Vice Mayor Romack
Participated in the roundtable discussions with Megan Dahle and Nevada County.
Council Member Klovstad
Gave graduation speech to the Leadership class of 2022. Toured a local home in Glenshire, to view a full conversion of gas to electric. Met with future Climate Transformation Alliance (CTA) members. Attended a Reach Code meeting.
Participated in a Zoom call with Chief Renfrow and some tenants of the Artist Lofts. Participated in another Forest Fire Exhibit tour.
Council Member Zabriskie
Attended a Forest Fire Exhibit tour.
Attended a meeting with Supervisor 5th District, Hardy Bullock. Attended a Reach Code meeting.
Attended a Nevada County Transportation Commission (NCTC) meeting.
Mayor Henderson
Participated in a conversation with David Diamond, Truckee Tahoe Airport. Attended a meeting with Paco Lindsay.
Attended the Mayor Manager’s meeting hosted by Town of Truckee. Attended the Forest Fire Exhibit tour.
Toured a local home in Glenshire, to view a full conversion of gas to electric. Attended a planning meeting related to the US Conference of Mayors panel for which she will speak for in June.
Attended meeting with the Chamber on Mountain Bike with the Mayor - June 23, 2022.
9. Closed Session
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9.1 Conference with Labor Negotiators – Agency designated representatives: Nicole Casey, Administrative Services Director; Employee Organizations: Mid-Managers Association, Police Officers Association, and/or General Employees Association, or unrepresented employee, Government Code Section 54957.
Recordable Action – None.
10. Adjournment – 8:14 p.m.
Respectfully submitted by: Approved:
Sarah Ring, Administrative Technician on
behalf of Judy Price, MMC, Town Clerk
Courtney Henderson, Mayor
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