Town Council Meeting August 09, 2022 Page 1 of 7
Town Council Meeting Minutes
August 09, 2022, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Vice Mayor Romack called the meeting to order at 5:00 p.m.
2. Roll Call: Council Members; Zabriskie, Polivy, Klovstad, and Vice Mayor Romack.
Absent: Mayor Henderson.
Staff Present: Alfred Knotts, Transit Manager; Melanie Conti, Administrative -Analyst I; Pancho Mackin-Plankey, CivicSpark Fellow; Erica Mertens, Solid Waste Administrative Analyst II; Jenna Gatto, Planning Manager; Denyelle Nishimori, Community Development Director; Jessica Thompson, Senior Civil Engineer; Becky Bucar, Engineering Manager; Logan McDonald, IT Systems Analyst; Chris Hardy, Chief Information Security and Technology Officer; Robert Womack, Emergency Services Coordinator; Nicole Casey, Administrative Services Director; Hilary Hobbs, Assistant to the Town Manager; Danny Renfrow, Acting Chief of Police;; Dan Wilkins, Public Works Director/Town Engineer; Andy Morris, Town Attorney; Jen Callaway, Town Manager; and Judy Price, Town Clerk.
3. Pledge of Allegiance – recited in unison.
4. Public Comment
Verbal comment received from:
Emilie Kashtan (written comment on file with the Town Clerk) and Dan Watson.
Written comment received from:
Mike Cooke Reina Markheim Thomas Springett
5. Presentations
5.1 Lisa Wallace, Truckee River Watershed Council presented the Truckee River Watershed Council Update (presentation on file with the Town Clerk).
In response to Council questions:
Many areas in watershed, saw an increase in recreation, and impacts have occurred. TRWC is working with local agencies to address the impacts.
It could be powerful to include Donner Lake, interagency stewardship in the Town’s long- range plans.
TRWC is working with Caltrans and the Railroad on sedimentation in the main stem of the Truckee.
5.2 Alfred Knotts, Transit Manager, presented the Summer Microtransit Pilot Update (presentation on file with the Town Clerk).
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5.3 Jen Callaway, Town Manager presented the Town Manager Report.
Vice Mayor Romack opened the presentation items to public comment.
Verbal comment received from:
Emilie Kashtan Suzie Tarnay
Vice Mayor Romack closed public comment.
6. Consent Calendar
Suzie Tarnay pulled Item 6.3 for further discussion.
It was moved by Council Member Klovstad, and seconded by Council Member Zabriskie, to approve the Consent Calendar Items 6.1, 6.2 and 6.4 through 6.9 as follows:
6.1 Approved the Minutes of June 14, 2022, Closed Session and Regular Town Council Meeting, July 12, 2022, Joint Council Planning Commission Meeting.
6.2 Adopt Resolution 2022-42 supporting the application of Pacific West Communities, Inc. for the Local Government Matching Grants Program for Pacific Crest Commons and approving the Pacific Crest Commons budget for the Program.
6.4 Adopt Resolution 2022-43 documenting Town support for Truckee Thursdays to facilitate Truckee Downtown Merchants Association Community Partnerships Grant application to Truckee Tahoe Airport District.
6.5 Authorize the Public Works Director/Town Engineer to file Notice of Completion forms with the Nevada County Recorder for Arbor Pros, LLC for the 2021- Roadway Vegetation Management Project, C2018; and authorize a budget amendment to increase the CIP C2018 FY 22/23 project funding from $1,250,000 to $1,280,000 as outlined in this staff report.
6.6 Authorize $3,400 in funding towards the 2022 DIPS Donner Lake Monitoring program administered by the Truckee River Watershed Council.
6.7 Approve Resolution 2022-46 to enable the Humane Society of Truckee-Tahoe (HSTT) to qualify for funding through the Truckee Tahoe Airport District Agency Partnership. The approved resolution from the Town of Truckee will maintain a joint Animal Emergency Preparedness Plan.
6.8 Authorize $5,000 in funding towards the Lake Tahoe Bicycle Coalition’s Bikes for Businesses Program for installation of bike racks on private property within the Town of Truckee town limits.
6.9 Adopt Resolution 2022-45 approving the abandonment of a 202 sq. ft. portion of the slope easement along the front property line of 10669 Snowshoe Circle (APN 016-430-018; Lot 355 of the Prosser Lakeview Estates Unit 4 Subdivision); and Authorize the Town Manager to sign the Indemnification Agreement between the Town of Truckee and Sara and John Hall regarding APN 016-430-018.
Written comment received from:
Kathy Echols Katie Baker
The Consent Calendar carried with the following vote:
Ayes: Council Member Klovstad, Council Member Zabriskie, Council Member Polivy and Vice Mayor Romack.
Noes: none.
Absent: Mayor Henderson.
Abstained: none.
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The motion passed 4-0.
6.3 Railyard North Balloon Parcel(s) Purchase.
Recommended Action: Authorize the Town Manager and Town Attorney to execute the purchase and sale agreement with Truckee Development Associates, LLC (TDA) to purchase real property within the North Balloon Parcel at an estimated cost of $1,012,568.00; Authorize minor changes to the final price based on the final land area as established by Land Surveyor at a cost of $37.60 per square foot (sq. ft).
Suzie Tarnay expressed concern regarding the location of the new transit facility proposed as it is too far away from the train station to be walkable.
Council Discussion:
A prior Council made the decision, there are no changes in circumstances to change the direction at this point.
The transit center location may not be idea, but it is the best location available to us. There are other uses that can enhance the space that would include the transit center.
Vice Mayor Romack opened the item for public comment.
Seeing none, Vice Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Klovstad and Vice Mayor Romack.
Noes: none.
Absent: Mayor Henderson.
Abstained: none.
The motion passed 4-0.
7. Discussion Items
7.1 Single-Use Foodware Reduction Working Group Recommendations.
Recommended Action: Receive a presentation and provide feedback on the single-use foodware reduction community process and recommendations for updates to the municipal code and grant programs regarding single-use foodware.
Erica Mertens, Solid Waste Administrative Analyst II, Melanie Conti, Administrative Analyst 1, and Pancho Mackin-Plankey CivicSpark Fellow, presented from the staff report (on file with the Town Clerk).
Council Discussion:
Staff is recommending a grant program that is simple to administer and for business to apply for.
The idea behind limiting the exemption for new business, is to help new business comply rather than exempt.
o Exemptions might be considered if zoning clearances are required, but not necessarily if new construction is proposed.
Meat trays and egg carts are not planned to be exempt from the ban. Loan versus grant program.
o The amount of funding is not likely to be enough to warrant a loan program. o Most grants would be a few hundred dollars.
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Timing of AB1276 is in effect now, this program will implement January 1, 2024. There are nine business participating in the green box program. o Staff time and dishwashing capacity are the stated impediments.
Vice Mayor Romack opened the item for public comment.
Written comment received from:
Kathy Echols Katie Hansen, California Restaurant Association
Verbal comment received from Marlana, Old Town Tap.
Vice Mayor Romack closed public comment.
Council Direction:
Council stated support for the staff recommendations on banning expanded polystyrene products and timing.
Support the staff recommendation on indoor dining reusable options. Giving business a long onramp to this program to get this program going. Support staff recommendation to require vendors charge a .25 fee for single use item. o Don’t require a discount for bringing your own foodware. o Revisit the discount in the future.
Support staff recommendation to require accessory foodware items upon request. o This is already State law.
Vice Mayor Romack adjourned for a brief recess at 6:57 p.m.
Vice Mayor Romack reconvened at 7:10 p.m.
7.2 Consideration of a Temporary Moratorium on Land Uses Prohibited Under the Draft 2040 General Plan.
Recommended Action: Consider whether to adopt urgency Ordinance 2022-06 establishing a 45-day moratorium on approving land uses that are prohibited under the Draft 2040 General Plan, including processing applications for such uses.
Jenna Gatto, Planning Manager, presented from the staff report (on file with the Town Clerk).
Council Discussion:
There is a pre-application, but not a formal application for a mini storage. This was not identified by staff during the previous land use element discussion as an issue.
o The primary concern is these are large facilities with only one or two employees. o Land use provides for economic development opportunities. o Preserving limited land capacity for additional job growth uses with community serving uses.
o How do you balance the need for locals to store items without having to drive to Sierra Valley or Reno for that use?
o Provide additional facts to support the interest of limiting ministorage. Fueling station – will Town be moving fueling stations to reduce VMT’s or just create a monopoly for the current fueling stations.
What is the purpose of highway commercial zoning district? o Add an action to identify appropriate uses.
Drive through business.
Convenience store.
Professional office.
Retail space capped at 20,000 square feet.
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Vice Mayor Romack opened the item for public comment.
Written comment received from Terry L Gilbeau and Kathy Echols.
Seeing none, Vice Mayor Romack closed public comment.
Council Direction:
Staff to return to Council a discussion item for the moratorium extension with data and information on land availability, and potential competing uses.
The staff recommendation, as amended in additional information (on file with the Town Clerk), including the direction above, was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Polivy, Council Member Zabriskie, Council Member Klovstad, and Vice Mayor Romack.
Noes: none.
Absent: Mayor Henderson.
Abstained: none.
The motion passed 4-0.
7.3 Truckee River Legacy Trail Phase 4A C0702—Bridge Alternative.
Recommended Action: Direct staff to pursue a change order to construct a prefabricated truss bridge and eliminate the stress ribbon bridge from the Truckee River Legacy Trail Phase 4A construction contract.
Jessica Thompson, Senior Civil Engineer, presented from the staff report (on file with the Town Clerk).
Council Discussion:
Potentially adding art to the bridge in the future.
Vice Mayor Romack opened the item for public comment.
Verbal comment received from:
Monty Cleves John Svahn Truckee Donner Land Trust
Written comment received from Allison Pedley.
Vice Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Polivy, Council Member Zabriskie, Council Member Klovstad, and Vice Mayor Romack.
Noes: none.
Absent: Mayor Henderson.
Abstained: none.
The motion passed 4-0.
7.4 Emergency Operations Plan Update.
Recommended Action: Council to provide feedback on the 2022 Town of Truckee Emergency Operations Plan (update) along with any suggested edits.
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Robert Womack, Emergency Services Coordinator, presented from the staff report (on file with the Town Clerk).
Council Discussion:
The 2007 emergency plan is still in placed until the update is adopted. All emergencies start and end locally.
Local emergency managers meet bi-annually to work and plan together. Role of the Council will be to train, and to work with the Public Information Officers to get public the correct information and ratify emergency declarations. No modifications were recommended.
Vice Mayor Romack opened the item for public comment.
Seeing none, Vice Mayor Romack closed public comment.
7.5 Community Organizations Active in Disasters (COADs) Funding Request.
Recommended Action: Council approve a request to fund a portion of the Tahoe Truckee Community Foundation (TTCF) Community Organizations Active in Disasters (COADs) position for FY 22-23 and FY 23-24. Once completed and reviewed, approve the Town Manager to sign a 2-year Memorandum of Understanding with TTCF to administer the two-year pilot project.
Robert Womack, Emergency Services Coordinator, presented from the staff report (on file with the Town Clerk).
Vice Mayor Romack opened the item for public comment.
Written comment received from Kathy Echols.
Seeing none, Vice Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Polivy, Council Member Klovstad, Council Member Zabriskie, and Vice Mayor Romack.
Noes: none.
Absent: Mayor Henderson.
Abstained: none.
The motion passed 4-0.
8. Council Reports
Council Member Polivy
Discussions with constituents regarding county proposed fire tax.
Council Member Zabriskie
Attended Truckee River Operating Agreement group.
Meetings regarding micro-transit.
Attended the regional park tour with the State Librarian. Attended the Truckee North Tahoe Transportation Management Association (TNT/TMA) meeting.
Attended the Biomass tour.
Attended Good Morning Truckee.
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Attended a Reach Code group meeting.
Council Member Klovstad
Attended the regional park tour with the State Librarian. Discussions with constituents regarding county proposed fire tax. Attended a meeting with Hardy Bullock, Fifth District Supervisor, Nevada County Board of Supervisors regarding the proposed fire tax.
Attended Truckee National Night Out.
Attended the Contractors Association of Truckee Tahoe (CATT) Energy code update. Participated with Robert Womack in a meeting of the Public Lands, Climate Change, Wildfire Discussion Group.
Attended the Biomass tour.
Attended a Reach Code group meeting.
Vice Mayor Romack
Attended the regional park tour with the State Librarian. Attended National Night Out.
Announced the Martis County Trail Grand Opening, 4:00 pm at the NorthStar trailhead.
7. ADJOURNMENT – 9:14 p.m.
To the Joint Council Planning Commission General Plan Workshop August 16, 2022, and the regular meeting of the Truckee Town Council August 23, 2022, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Judy Price, MMC, Town Clerk Lindsay Romack, Vice Mayor
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