Town Council Meeting September 13, 2022 Page 1 of 8
Town Council Meeting Minutes
September 13, 2022, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order - Mayor Henderson called the meeting to order at 5:00 p.m.
2. Roll Call: Council Members; Zabriskie, Polivy, Klovstad, Vice Mayor Romack, and Mayor Henderson.
Absent: Council Member Klovstad.
Staff Present: Mike Ross, Chief Building Official; Becky Bucar, Engineering Manager; Hilary Hobbs, Assistant to the Town Manager; Chantal Birnberg, Associate Planner; Jenna Gatto, Planning Manager; Jessica Thompson, Senior Civil Engineer; Nicole Casey, Administrative Services Director; Andy Morris, Town Attorney; Dan Wilkins, Public Works Director/Town Engineer; and Judy Price, Town Clerk.
3. Pledge of Allegiance – recited in unison.
4. Public Comment
Verbal comment received from Stefanie Olivieri.
Written and verbal comment received from April Cole.
5. Presentations
5.1 The Green Business Certification Program was continued to a future Council meeting.
5.2 Becky Bucar, Engineering Manager and Michele Prestowitz, Truckee River Watershed Council presented the Donner Lake Interagency Partnership for Stewardship.
5.3 Dan Wilkins, Public Works Director/Town Engineer announced the Employee Incentive Awards.
5.4 Mike Ross introduced Ben Wolf, Building Inspector/Plans Examiner. The remaining introductions were continued to a future Council meeting.
5.5 Dan Wilkins, Public Works Director/Town Engineer provided the Town Manager Report.
In response to Council questions:
• The project for Donner Lake Stewardship is underway currently; this is an update on the process.
o The report is meant to be actionable with timelines projected. o Currently the work is focused on the state of Donner Lake.
Mayor Henderson opened the presentation items to public comment.
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Seeing none, Mayor Henderson closed public comment.
6. Consent Calendar
Mayor Henderson pulled Item 6.2 for further discussion.
It was moved by Council Member Zabriskie, and seconded by Council Member Polivy, to approve the Consent Calendar Items 6.1:
6.1 Accept the Treasurer’s report for the quarter ending June 30, 2022.
The Consent Calendar carried with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 4-0.
6.2 Consideration of MOU with Nevada County Regarding Measure V Proceeds.
Recommended Action: Authorize the Town Manager to execute the draft memorandum of understanding with Nevada County regarding allocation of funds generated by the County’s Measure V.
Council Discussion:
• Council expressed support for the Memorandum of Understanding (MOU) however they do not support the tax measure.
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
Council Direction:
• Direct staff to return to Council at the next regular meeting to take a stand on opposing Tax Measure V as a consent item.
The staff recommendation, including the direction above, was moved by Council Member Polivy, seconded by Mayor Henderson, and adopted with the following vote:
Ayes: Council Member Polivy, Lindsay Romack and Mayor Henderson.
Noes: Council Member Zabriskie.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 3-1.
7. Discussion Items
7.1 Update Housing Program Guidelines: Truckee Home Access Program (Below Market Rate Program).
Recommended Action: Review and approve recommended changes to the Truckee Home Access Program, previously known as the Below Market Rate Program, including name change and updated Program Guidelines.
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Hilary Hobbs, Assistant to the Town Manager, presented from the staff report (on file with the Town Clerk).
Council Discussion:
• There is no appreciation cap, once it has been deed restricted. • The program limits and guidelines can be brought back to Council to respond to significant market changes.
• If the program is subscribed to the budget maximum, Staff can bring the item back to Council for consideration of additional funding allocations. • Robyn VanEkelenburg: This program will be well received as there is a great need.
Mayor Henderson opened the item for public comment.
Written comment received from Paul Bancroft, Sierra Community House.
Verbal comment received from JD Hoss, Truckee Tahoe Radio.
Mayor Henderson closed public comment.
Council Direction:
• Replace “buyer or tenant” with “occupants”.
• Replace maximum purchase price with maximum initial purchase price.
The staff recommendation, with the direction above, was moved by Vice Mayor Romack, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Polivy, Council Member Zabriskie, and Mayor Henderson.
Noes: none.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 4-0.
7.2 Kean-Africa Garage Addition Planning Application 2020-00000112/HDR-ZC-ROW-LLA; 10144 High Street (APN 019-103-002-000).
Recommended Action: Adopt Resolution 2022-53, accepting the recommendation of the Historic Preservation Committee and approving the Zoning Clearance, Right-of-Way Abandonment/Acquisition, and Lot Line Adjustment. These entitlements encompass the after-the fact approval of multiple unpermitted changes to the Category A historic home, a proposed bathroom addition to the existing structure and the construction of a new detached two-car garage with associated covered walkway and patio and a Right-of-Way (ROW) land exchange and Lot Line Adjustment to conform new property lines to the change in ROW location.
Chantal Birnberg, Associate Planner, presented from the staff report (on file with the Town Clerk).
Council Discussion:
• Staff believes the neighbors have a path forward to secure parking, but it will require the Town, the property owner, and the applicant participation on the solution.
Mayor Henderson opened the item for public comment.
Written comment received from Robert Holland and Julie Johnson-Holland, and Ruth Hall.
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Verbal comment received from Applicant Mr. Kean.
Mayor Henderson closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Vice Mayor Romack, and adopted with the following vote:
Ayes: Council Member Zabriskie, Vice Mayor Romack, Council Member Polivy, and Mayor Henderson.
Noes: none.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 4-0.
Mayor Henderson adjourned for a brief recess at 7:07 pm.
Mayor Henderson reconvened at 7:21 pm.
7.3 Welcome to Truckee Signs.
Recommended Action: Provide direction to staff regarding the proposed Welcome to Truckee Signs outlined in this staff report.
Becky Bucar, Engineering Manager, presented from the staff report (on file with the Town Clerk).
Mitch Clarin, Truckee Rotary, was available for questions.
In response to Council Questions:
• The Rotary Club purposefully avoided symbolism.
• Concerns regarding the sites on Highway 89.
o There is a significant set back from the road to the property. The opportunity for significant comment is very low.
• The sign could include “Truckee” in the indigenous people’s language. • There was no opportunity for the Public Art Commission to comment on the proposal. • Rotary would like to move forward with this.
• Contractor’s association began working on it over fifteen years ago. • Rotary has agreed to maintain and replace these signs. • The lighting is down facing to conform to night ski regulations. • The time required for this is dependent on the Council’s direction.
Mayor Henderson opened the item for public comment.
Written comment received from Colleen Dalton, General Manager Visit Truckee Tahoe.
Verbal comment received from JD Hoss.
Mayor Henderson closed public comment.
Dissenting opinion: Additional public outreach on this item is necessary.
Council Direction:
• Include a cultural element from the Town’s indigenous history. o Strongly encourage consultation with the Washoe Tribe.
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• Limit lighting hours (two hours past sunset).
The staff recommendation, including Council direction above, was moved by Vice Mayor Romack, seconded by Mayor Henderson, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Zabriskie, and Mayor Henderson.
Noes: Council Member Polivy.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 3-1.
7.4 Extension of temporary moratorium on the issuance of processing of applications for prohibited land uses and prohibited land use study update report.
Recommended Action: Conduct a public hearing to introduce, waive oral reading and adopt Urgency Ordinance 2022-08 extending until March 13, 2023, the moratorium imposed in existing Ordinance 2022-06 related to the processing of applications for land uses prohibited under the Draft 2040 General Plan; and approve the draft Land Use Study Update Report and provide direction to staff to issue this report on behalf of Town Council.
Jenna Gatto, Planning Manager, presented from the staff report (on file with the Town Clerk).
Please note, if Council chooses to adopt this ordinance, the motion should be to adopt the ordinance as amended by the Town Attorney.
Council Discussion:
• Council Member Zabriskie disclosed his stepson, Mike Brown, is an attorney at Stoel Rives LLP and they are representing an applicant proposing a gas station. There is no financial interest and no conflict.
• In the report:
o Modify the first paragraph last sentence to reflect the “increase”. o The data on the gas stations in the region should be corrected. • Fuel consumption has increased over the past twenty years. o How will the moratorium reduce gasoline consumption?
• Abandoned tanks are a historic issue, not an issue related to new gas stations. • Council Member Klovstad submitted email in support of the moratorium. • The moratorium is valuable to take the conversation to the General Plan update discussion.
Mayor Henderson opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Written and verbal comment received from Allison Smith, Stoel Rives LLP.
Verbal comment received from Lucas McCullen.
Mayor Henderson closed public comment.
Council Discussion:
• The report can be adopted with a simple majority vote. The moratorium requires a 4/5 vote (meaning every member present must approve it).
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Dissenting Opinion: There is insufficient support in the report to prohibit gas stations. Council Member Zabriskie agreed to extend until November 4 to provide staff sufficient time to provide the data necessary to show how the moratorium will reduce greenhouse gas emissions.
The staff recommendation on extending the moratorium was moved by Council Member Polivy and seconded by Vice Mayor Romack.
Ayes: Council Member Polivy, Vice Mayor Romack and Mayor Henderson.
Noes: Council Member Zabriskie.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed failed to meet the required four-fifths vote with 3-1.
The moratorium was extended to November 4, 2022, as amended and published September 13, 2022, was moved by Council Member Zabriskie, seconded by Vice Mayor Romack, and adopted with the following vote:
Ayes: Council Member Zabriskie, Vice Mayor Romack, Council Member Polivy, and Mayor Henderson.
Noes: none.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 4-0.
Dissenting Opinion: The report is inaccurate.
Council Direction:
• In the report:
o Modify the first paragraph last sentence to reflect the “increase.” o The data on the gas stations in the region should be corrected.
The draft Land Use Study Update Report and direction (above) to staff, to issue this report on behalf of Town Council, was moved by Vice Mayor Romack, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Polivy, and Mayor Henderson.
Noes: Council Member Zabriskie.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 3-1.
7.5 West River Landscaping and Lighting Assessment District No. 1 Resolution 2022-55 and 2022-56.
Recommended Action: Adopt Resolution 2022-55 Initiating Proceedings for the West River Landscaping and Lighting Assessment District No. 1; Adopt Resolution 2022-56, a Resolution of Intention to Order Formation and to Levy and Collect Assessments within the West River Landscaping and Lighting Assessment District No. 1; and Provide direction for the Town’s vote for the parcel located at 10257 West River Street.
Becky Bucar, Engineering Manager, presented from the staff report (on file with the Town Clerk).
Mayor Henderson opened the item for public comment.
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Written comment received from Alison and Claus Shelling:
Verbal comment received from:
Lucas McCullen JD Hoss Curtis Cook Ross Collins
David Vail
Mayor Henderson closed public comment.
Council Discussion:
• This assessment district is proposed consistent with the other districts formed in Town. • Town has three sidewalk maintenance districts, Donner Pass Road, Brickelltown and the Railyard.
• The Town Clerk will tally the vote with and without the Town’s vote.
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Polivy, Council Member Zabriskie, Vice Mayor Romack, and Mayor Henderson.
Noes: none.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 4-0.
7.6 Fee Schedule Update.
Recommended Action: Conduct a Public Hearing and adopt Resolution 2022-57 approving an inflationary adjustment, additions, and corrections to the Town Wide Fee Schedule.
Nicole Casey, Administrative Services Director, presented from the staff report (on file with the Town Clerk).
Mayor Henderson opened the item for public comment.
Seeing none, Mayor Henderson closed public comment.
The staff recommendation was moved by Vice Mayor Romack, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Vice Mayor Romack, Council Member Polivy, Council Member Zabriskie, and Mayor Henderson.
Noes: none.
Absent: Council Member Klovstad.
Abstained: none.
The motion passed 4-0.
8. Council Reports
Vice Mayor Romack
• Attended the Truckee Chamber awards event.
• Watched Good Morning Truckee.
• Attended Truckee North Tahoe Transit Management Authority meeting.
Council Member Zabriskie
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• Attended Truckee North Tahoe Transit Management Authority meeting. • Attended the Truckee Chamber awards event.
• Attended Good Morning Truckee.
• Worked on establishing Prosser Lakeview as a Firewise community. • Attended Truckee Rotary.
• Attended the Golden Seniors.
Council Member Polivy
• Attended the Truckee Chamber awards event.
• Attended Good Morning Truckee.
• Attended Housing Happy Hour with Landing Locals.
• Provided a Visit Truckee Tahoe update.
Mayor Henderson
• Presented at Utility 2030 utility focus conference.
• Presented at League of California Cities.
• Attended the Truckee Chamber awards event.
9. Closed Session
9.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Assessor’s Parcel Number (APN), Agency negotiator Dan Wilkins, Public Works Director/Town Engineer, and Hilary Hobbs, Assistant to the Town Manager, negotiating with property representative, Government Code Section 54956.8.
Reportable Action Taken: no action taken.
9.2 CONFERENCE WITH LABOR NEGOTIATORS – Agency designated representatives: Nicole Casey, Administrative Services Director, Bonnie Thompson-Hardin, Human Resources Administrators, Employee Organization: Mid-Managers Association, and General Employees Association. Government Code Section 54957.
Reportable Action Taken: This item was pulled without consideration by staff.
10. Adjournment - 9:50 pm. To the Truckee Town Council and Planning Commission General Plan Update Workshop September 27, 2022, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Judy Price, MMC, Town Clerk Courtney Henderson, Mayor
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