Joint Town Council and Planning Commission MeetingSeptember 27, 2022 Page 1 of 6
Joint Town Council and Planning Commission Meeting Minutes September 27, 2022, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Henderson called the meeting to order at 5:00 p.m.
2. Roll Call: Council Members; Zabriskie, Polivy, Klovstad, Vice Mayor Romack, Mayor Henderson, Planning Commissioners Riley, Fraiman, Vice Chair Tarnay and Chair Gove.
Staff Present: Jen Callaway, Andy Morris, Town Attorney; Town Manager; Judy Price, Town Clerk; Nicole Casey, Administrative Services Director; Denyelle Nishimori, Community Development Director; Hilary Hobbs, Assistant to the Town Manager; Robert Womack, Emergency Services Coordinator; Jenna Gatto, Planning Manager; Becky Bucar, Engineering Manager; Chief Information Security and Technology Officer; Danny Renfrow, Interim Chief of Police; Yumie Dahn, Associate Planner; Conor Drewes, IT Technician; and Sarah Ring, Administrative Technician.
3. Pledge of Allegiance - Recited in unison.
4. Public Comment -
Written comment received from: Jessica Halter
Verbal comment received from: JD Hoss
5. Presentations
Information Security and Technology Officer Carpenter, Deputy Clerk and Chris Hardy, Chief Information Security and Technology Officer, introduced Conor Drewes, IT Technician.
5.2 Jen Callaway presented the report.
6. Consent Calendar
Mayor Henderson pulled Item 6.2 for further discussion.
It was moved by Council Member Zabriskie, and seconded by Councilmember Klovstad, to approve the Consent Calendar Items as listed below with the exception of Item 6.2:
6.1 Approved the Minutes of August 23, 2022 Closed Session and Joint Council Planning Commission Meeting.
6.2 Consider Resolution 2022-61 opposing ballot Measure V, a ½ percent general sales tax increase.
6.3 Adopted Resolution 2022-59 requesting Reconnecting Communities planning grant program funds for the Downtown Truckee Railroad Pedestrian Crossing feasibility analysis and preliminary plans.
6.4 Adopted Resolution 2022-58 approving the abandonment of the public utility easement along the shared (side) property line 14865 and 14879 Northwoods Blvd.; and (2) DocuSign Envelope ID: CBF602D9-BF10-4E29-A89F-11841A1AE7BF
Joint Town Council and Planning Commission MeetingSeptember 27, 2022 Page 2 of 6 Authorized the Town Manager to sign the Indemnification Agreement between the Town of Truckee and Dennis and Julia Startsev regarding APNs 044-240-013 and 044-240-012.
6.5 Approved Resolution 2022-60 adopting the “Town of Truckee 2022 - 2025 Truckee Tahoe Area Regional Transit (TART) Title VI Compliance Plan” (Plan) and authorizing the Town Manager to sign the Plan and implement the associated policies and procedures.
6.6 Awarded the 2022 Recessed Striping Project to Specialized Pavement Marking in the amount of $252,626.50; authorize a project contingency amount of $25,263 (10%); and authorize the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount for a total authorized contract expenditure amount of $277,889.50.
6.7 Authorized the Town Manager to cast a ballot to vote in the affirmative for the West River Street Landscaping and Lighting District No. 1.
The Consent Calendar carried with the following vote:
Ayes: Council Member Zabriskie, Councilmember Klovstad, Council Member Polivy, Vice Mayor Romack, and Mayor Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Henderson called for a brief recess at 5:23 p.m.
Mayor Henderson resumed the meeting at 5:28 p.m.
6. Discussion
6.2 Consider Resolution 2022-61 Opposing Ballot Measure V, a ½ Percent General Sales Tax Increase.
Recommended Action: Consider Resolution 2022-61 opposing ballot Measure V, a ½ percent general sales tax increase.
Mayor Henderson provided opening comments, and expressed opposition to Measure V, and implored support from Council to take no formal action on Resolution 2022-61 up for consideration at tonight’s meeting.
Council Discussion:
• Approves taking no action on Resolution 2022-61.
Mayor Henderson opened the item for public comment.
Written comment received from: Eric Sutton.
Verbal comment received from: Hardy Bullock, Nevada County Supervisor District 5, and Steve Monaghan, Nevada County Agency Director / Chief Information Officer.
Mayor Henderson closed public comment.
Council Direction: No formal action being taken by Council.
DocuSign Envelope ID: CBF602D9-BF10-4E29-A89F-11841A1AE7BF
Joint Town Council and Planning Commission MeetingSeptember 27, 2022 Page 3 of 6
7. Workshop Item
7.1 Joint Council/Planning Commission Study Session – Direction on Draft 2040 General Plan.
Recommended Action: Town Council and Planning Commission discuss changes, edits, responses to comments, and additional information prepared by staff thus far, and since the spring/summer kick-off of the 2040 General Plan Update adoption process, provide direction to staff.
Denyelle Nishimori, Community Development Director presented from staff report (on file with Town Clerk).
Mayor Henderson opened the item for public comment.
Written comment received from:
Dan Cockrum Emilie Kashtan Harry Weis
Jennifer Bloomfield Patrick Flora Ruth Hall
Tahoe Forest Hospital Tanja Hester
Verbal comment received from:
Jan Holan Patrick Flora Sophia Heidrich
Matt Tucker Deirdre Henderson Alexis Ollar
JD Hoss
Mayor Henderson closed public comment.
Policy Question 1:
Has staff adequately responded to public & Council/ Commission interests/ concerns/ comments?
• Staff confirmed the inclusion of East River Street revitalization. • Add language to investigate the Development of public and private financial planning to achieve Town goals.
o Strengthen the language to comments that have been received. • Policies can be defined into the Truckee Corridor Enhancement plan how Council sees fit – program can be tailored to define how that strategy is handled. • Cross reference achievable housing within Truckee in the Climate Action plan with the Housing Element.
o Defining achievable housing is included as a to-do item in the Housing Element. • Preferred Land Use Alternative will be discussed at the October 11th meeting - action will take place at the hearings.
• The number of units and built environment was included by staff, in response to conversations that occurred as to how State law is intersecting with Town’s. • Staff edited Land Use action regarding industrial land 4-A from 5 to10 acres. • Road improvements, if brought to Council as a project, would have subsequent California Environmental Quality Act (CEQA) review.
• Change the topographic rules in the scenic corridor standards. • Incentivize moving industrial away from the Truckee River. • What is the real population number?
o Only been given a part-time population status.
• Is 85% market rate in line with the climate action plan?
Council Discussion:
• Referenced policy Question 5. list during this topic. • Keep mini storage/ gas station item on the list to discuss in respect to the General Plan.
DocuSign Envelope ID: CBF602D9-BF10-4E29-A89F-11841A1AE7BF
Joint Town Council and Planning Commission MeetingSeptember 27, 2022 Page 4 of 6 Policy Question 2: Council previously modified Action CAP-11F to require update of the CAP every four years. Can 2040 targets be considered as part of the next CAP update versus with 2040 General Plan adoption?
• Do we want to try and meet these targets, or should the Town adopt the cap now and revisit in four years?
o Council and Commission came to a consensus to adopt the cap now and revisit in four years.
Policy Question 3: Are there any modifications to the draft timeframes (short-term, mid- term, long-term, on-going) to consider?
• Multiple action items in the list that an outside consultant can accomplish. • Council can mark those items as outsourceable for when a funding source comes available. • Consolidate some items such as bus shelters with future conversation. • Combine Housing and the collection of Truckee Specific Data into one item as short-term and Business License Program would be mid-term.
• A Business License Program may not be a benefit; this can be outsourced to the Truckee Chamber, or other appropriate organization.
• Leave all the land use actions in short-term designation with no specific date as it has a working group.
• There is no definition of short-term, but 5 years is generally considered to define that. • Keep Trails and Bikeways Master Plan, protected bike lanes and regulation of e-bikes in the short-term category.
• Street trees: update the rules to allow more mature trees to remain. o There are upcoming grant opportunities that can be discussed. • Replace the short-term, mid-term and long-term terminology with 0-5 5-10 and 10-20. o Everything can move, but it will put parameters around the definition. o Staff suggests defining the terms so that when you read the plan, it is clear what the definitions of those terms mean.
• Update the terminology of on-going and annually.
o These are two different definitions:
o On-going - staff is always working on workforce housing, that doesn’t stop. o Annual - there is typically an annual report brought to Council. • Transfer of Development rights is in three different parts of the plan.
Mayor Henderson called for a brief recess at 7:25 p.m.
Mayor Henderson resumed the meeting at 7:42 p.m.
Policy Question 4: Should Level of Service (LOS) Standards be Maintained?
Proposed Level of Service (LOS) Policy M-4.4
• Edit to LOS - D or better standard to Donner Pass Road. • Staff summarized reasons for keeping LOS policies in the General Plan. • Capital Improvement Projects (CIP) projects are largely paid for by the Traffic Impact Fee Program, grant funds (if available), general fund and other revenue sources. o Certain CIP projects are not eligible for use of the Traffic Impact Fee funds. o If Impact Fees and are not eligible, Council would need to seek other revenue sources.
Council Questions:
• Existing conditions were done in 2018.
o The model is calibrated from the 2018 report and an updated analysis was done DocuSign Envelope ID: CBF602D9-BF10-4E29-A89F-11841A1AE7BF
Joint Town Council and Planning Commission MeetingSeptember 27, 2022 Page 5 of 6 this year.
• If the Town did away with LOS policy, the Town would lose one trigger of what drives the construction of roundabouts.
• Have other jurisdictions done away with LOS now that the state has moved to VMT? o Placer County has updated their fee program to include both LOS and VMT in one program to mitigate the impact of development.
o It is a trend that urban communities are doing away with LOS and rural communities and resort communities are maintaining both VMT and LOS.
Policy Question 4: Direction to Staff
• Support staff’s recommendation to maintain Level of Service (LOS) except for certain areas of the Downtown Corridor and develop a Vehicle Miles Travelled (VMT) program to present to council at a future date.
• Staff to provide the traffic analysis done by the traffic consultant if it is not already included in the General Plan.
Mayor Henderson opened the item for a second opportunity of public comment:
Verbal Public comment given by:
Dierdre Henderson Patrick Flora Alexis Ollar
Sophia Heidrich
Mayor Henderson closed public comment:
Policy Question 5: Topics the Council/Commission would like to discuss before moving the draft general plan to adoption hearings.
• Recommendation of language change in the climate action plan by Deirdre Henderson. • Add the revised draft EIR to the next meeting’s agenda. • A timeline was not prepared; however, staff can put one together for the October 11th meeting.
• Remove item g. mini storage/ gas station from policy Question #5 list, to be brought back to the second meeting on October 25, 2022.
• Replace item g. with a schedule of next steps and action items. • Remove a. 2040 General Plan Vision Statement. from the next meeting.
Council Direction:
• Adopt the CAP now and revisit in four years.
8. Council Reports Council Member Polivy
• Attended a Visit Tahoe Truckee board meeting.
• Attended a number of meetings with Town Planning staff and potential developers. • Attended a Nevada County Transportation Commission (NCTC) meeting. • Attended the Placer County Emergency Operations Center.
Vice Mayor Romack
• Attended the Coffee Talk at The Lift.
• Attended the California Transportation Commission Meeting in South Lake Tahoe. • Attended a tour of the Placer County Emergency Operations Center in Auburn.
DocuSign Envelope ID: CBF602D9-BF10-4E29-A89F-11841A1AE7BF
Joint Town Council and Planning Commission MeetingSeptember 27, 2022 Page 6 of 6 Council Member Klovstad
• Attended the California Climate and Energy Forum.
• Attended a coffee chat at the senior apartments.
• Toured the North Tahoe Truckee Homeless Services center with Kathy Foley. • Engaged in a meeting/ conversation with Alfred Knotts, Transit Program Manager. • Watched the August 16, 2022, council meeting that she was absent from. • Attended a Coffee Talk at The Lift coffee shop.
Council Member Zabriskie
• Attended a meeting with LAFCo.
• Attended the energy efficiency workshop.
• Met with Laura Brown.
• Met with Truckee Trails Foundation.
• Attended a meeting with Truckee Donner Land Trust.
• Attended a Nevada County Transportation Commission (NCTC) meeting. • Attended a Coffee Talk at The Lift.
• Attended the Chief’s Advisory Committee.
Mayor Henderson
• Attended multiple meetings with partners and constituents regarding Measure V. • Attended a tour of Truckee with visitors from Western Nevada County. • Attended the California Climate and Energy Forum as an attendee and presenter.
9. Adjournment – 9:32 p.m.
____________________________ ____________________________ Sarah Ring, Administrative Technician Courtney Henderson, Mayor on behalf of Judy Price, MMC, Town Clerk
DocuSign Envelope ID: CBF602D9-BF10-4E29-A89F-11841A1AE7BF