Town Council Meeting January 24, 2023 Page 1 of 6
Town Council Meeting Minutes
January 24, 2023, 4:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order – Mayor Romack called the meeting to order at 4:04 pm.
2. Roll Call: Council Members; Zabriskie, Klovstad, Henderson, Vice Mayor Polivy, and Mayor Romack.
Staff Present: Alfred Knotts, Transit Program Manager; Dan Wilkins, Public Works Director/Town Engineer; Jen Callaway, Town Manager; Nicole Casey, Administrative Services Director; Andy Morris, Town Attorney; Sarah Ring, Administrative Technician; Denyelle Nishimori, Community Development Director; Hilary Hobbs, Assistant to the Town Manager; Bron Roberts, Public Information Officer; Kelly Carpenter, Deputy Town Clerk; Chief Information Security and Technology Officer; Becky Bucar, Engineering Manager; Robert Womack, Emergency Services Coordinator; and Erica Mertens, Diversity, Equity and Inclusion Program Manager.
3. Pledge of Allegiance – recited in unison.
4. Public Comment:
Verbal Public Comment received from: Sven Leff, Kristen Henry, Josette Rouas, Jennifer Bullard, and Nora Pasciak.
Written Public Comment received from: Charlene Simmons, and Kelly Barrett.
5. Workshop Item
5.1 TART Connect Microtransit Program Overview and the Future of Transit in Truckee Workshop.
Alfred Knotts, Transit Program Manager, presented the staff report (presentation on file with the Clerk’s office). Alfred introduced consultant, Gordon Shaw, LSC Transportation Consultants Inc.
Dan Wilkins, Public Works Director/Town Engineer provided staff recommendations on how to improve the funding aspect for ongoing service of Microtransit. • Funds could be pulled from existing services, for example, funds from fixed route. • Which services would we remove those funds from to fund Microtransit? • If the Town were to use State and Federal funds to purchase vans, this could bring the yearly cost down by around $300 thousand dollars.
• Is there an existing model that has a source/ destination-based billing? • Based on source and destination, the Town could establish agreements with entities to fund the services being provided within a community where that entity is benefitting. o The Town currently has existing partnerships with the Hospital District, Visit Truckee Tahoe, as well as utilizing Town Special Service Area (TSSA) funds from both Glenshire and Tahoe Donner to fund transit services.
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• Net Vehicle Miles Travelled (VMT) increase of approximately 49k with Microtransit. o Council requested additional information on the possible VMT increase with the program.
• There is a trade off with 4WD versus electric or natural gas-powered buses. • Town is pursuing, through grants, to include that model of a diverse fleet. o A diverse fleet would reduce greenhouse gas (GHG) emissions as well. • The cost per person each trip would drop with a higher occupancy vehicle. • Placer County is working on a long-range effort with the possibility of transit lanes, however there are other pieces to that plan and the timeline is years out if the project is successful.
• No analysis has been done to calculate the cost benefit to the individual rider. • Under the existing pilot we are covering 60% of the population. • The Town would need about 9 Microtransit vans to attain the 30 minutes wait time.
Mayor Romack opened the workshop item to Public Comment.
Written Public Comment received from: Suzie Tarney.
Verbal Public Comment received from: Kim Lowell, and Lauren Robinson.
Colleen Dalton asked about the realistic timeline for the Placer County transit lane.
Staff Response to Public Comment:
• If successful, the Placer county transit lane could be implemented in 5-10 years.
Mayor Romack closed public comment.
Council Direction:
• Move forward to with a year-round town-wide pilot program. • Keep up with communication, and partnerships.
• Continue the work on finding ongoing funding sources.
6. Presentations
6.1 Mayor Romack presented Steve Randall with a proclamation in recognition of his retirement.
Verbal public comment received from: Ted Owens.
6.2 Erica Mertens, Diversity, Equity, and Inclusion Program Manager and Bron Roberts, Public Information Officer, presented the Inclusion and Community Engagement Division (presentation on file with Town Clerk).
6.3 Robert Womack, Emergency Services Coordinator presented the Ladris Presentation.
6.4 Jen Callaway, Town Manager presented the Town Manager Report and introduced Denyelle Nishimori, Community Development Director to provide an update on the General Plan.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
Mayor Romack called for a brief recess at 6:32 p.m.
Mayor Romack resumed the meeting at 6:42 p.m.
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7. Consent Calendar
It was moved by Vice Mayor Polivy and seconded by Council Member Henderson, to approve the Consent Calendar Items as follows:
7.1 Approved the Minutes of December 13, 2022, and January 10, 2023 Regular Town Council.
7.2 Authorized the Town Manager to enter into an agreement with GovOS Short-Term Rental Solutions for the provision of services related to short-term rental identification, compliance, licensing, helpline, and tax collection. Contract not to exceed $99,000 for the first year, with a contract term of three years, and the renewal terms will include a seven percent (7%) increase from the prior term at a rate of $105,930 for the second year, and $113,345 for the third year.
7.3 Authorized staff to submit Fiscal Year 22/23 Transit and Intercity Rail Capital Programs (TIRCP) Grant(s) to the California State Transportation Agency including Authorizing the Town Manager to execute all necessary documents and provide all supporting information.
7.4 The claim was rejected for damages against the Town of Truckee filed by SubroClaims, Inc. on behalf of GEICO Insurance for Joseph Mark Rodriguez.
7.5 Approved recommended changes to the Program Guidelines for the Truckee Home Access Program (THAP).
Mayor Romack opened public comment.
Mayor Romack closed public comment.
The Consent Calendar carried with the following vote:
Ayes: Vice Mayor Polivy, Council Member Henderson, Council Member Klovstad, Council Member Zabriskie, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8. Discussion Items
8.1 Contact Award for Flock Safety.
Recommended Action: Adopt Resolution 2023-03, authorizing the Town Manager to expend COPS Grant funds to enter into a 1-year lease agreement with Flock Safety for seventeen (17) cameras for the Police Department in the amount not to exceed $52,950 by increasing the budget from COPS Grant funds.
Danny Renfrow, Chief of Police introduced Kyle Vickers, Police Lieutenant, and Robert Womack, Emergency Services Coordinator to present the staff report (presentation on file with Town Clerk).
Council Discussion:
• Hector Soliman-Valdez, Sr. Community Affairs Manager, Flock Safety in attendance to answer questions.
• Seventeen cameras are financially feasible and accomplishes the goal of the department. • Seventeen will ensure they can attain the data through entry points into Town during this one-year pilot to make sure the program will work elsewhere in Truckee’s other subdivisions.
• Utility poles are not allowed to be used for mounting the cameras. • Being cognizant with privacy, and equity of the program and the community engagement around the program.
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• Site these in a way that is least impactful to the community. • Bring this back to Council in one year.
Mayor Romack opened the item for public comment.
Written comment received from: Colleen Dalton, Michael Golden, and Jennifer Bloomfield.
Mayor Romack closed public comment.
Council Direction:
• Amend the regulation to include a requirement that the receiving agency will not share the data for the purposes of Federal immigration enforcement.
The staff recommendation including the direction above, was moved by Council Member Zabriskie, seconded by Vice Mayor Polivy, and adopted with the following vote:
Ayes: Council Member Zabriskie, Vice Mayor Polivy, Council Member Klovstad, Council Member Henderson, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8.2 Short-Term Rental Ordinance Update.
Recommended Action: Introduce Ordinance 2023-01 amending Chapter 5.02 (Transient Rental of Residential Units) of the Truckee Municipal Code.
Nicole Casey, Acting Administrative Services Director presented the staff report (presentation on file with Town Clerk).
Council Discussion:
• There will be one month less for the renewal period.
o With the renewal period being reduced by one month, Council requests that staff communicates this to effected parties.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Vice Mayor Polivy, and adopted with the following vote:
Ayes: Council Member Zabriskie, Vice Mayor Polivy, Council Member Klovstad, Council Member Henderson, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8.3 Receive Fiscal Year 2021-23 Town Council Priorities and Work Plan Quarterly Update for the Period Ending December 31, 2022.
Recommended Action: Council Receive the quarterly update on the Town Priorities and work plan progress from October 1, 2022, through December 31, 2022.
Jen Callaway, Town Manager, presented the staff report (presentation on file with Town DocuSign Envelope ID: F96FC68B-AEBC-4D02-8C8E-A0F189E5AA52
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Clerk).
Council Discussion:
• The blue zone community project has been paused by the Hospital District. • The E-Bike project is on target to launch this spring. • Wood stoves are still being changed out to EPA compliant stoves at a rate of approximately six per year.
• Town will be paying fees on behalf of the library to help offset the costs of the impact fees.
8.4 Truckee Fire Protection District Fire Fee Update.
Recommended Action: Conduct a public hearing and adopt Resolution 2023-04approving an annual inflationary increase to the Truckee Fire Protection District’s (TFPD) fire protection facilities mitigation fee and capital improvement plan.
Lucas Kannall, Assistant Planner, presented the staff report (presentation on file with Town Clerk).
Mayor Romack opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Romack closed public comment.
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Henderson, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Henderson, Council Member Zabriskie, Vice Mayor Polivy, and Mayor Romack.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
9. Council Reports
Vice Mayor Polivy
• Sat in as a substitute for the Climate Transformation Alliance Meeting. • Met with Truckee Trails and Visit Truckee Tahoe Staff on the Priority Setting Meeting.
Mayor Romack
• Attended a meeting with Town and Mountain Area Preservation staff. • Attended a meeting with the Town Clerk and the Government Affairs Manager for Optimum, formerly Suddenlink.
Council Member Klovstad
• Attended a Climate Transformation Alliance Meeting.
• Attended a meeting with Sierra Business Council.
• Attended the Nevada County Oversight Board Meeting.
Council Member Zabriskie
• Attended a Truckee River Legacy Foundation meeting.
• Met with Council Member Henderson.
Council Member Henderson
• Participated in a snowplow ride-along with Town Public Works. • Attended a Library Alignment meeting.
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• Participated in a phone call with Nevada County Supervisor, Hardy Bullock. • Will attend her first Sierra Camp
• Will attend the first Plastic Water Bottle ban meeting this week.
Mayor Romack adjourned the regular meeting at 8:31 p.m.
10. Closed Session - Mayor Romack called the meeting to order at 8: 40 p.m.
10.1 Conference with Legal Counsel – Anticipated Litigation – one (1) case, Government Code Section 54956.9.
No reportable action.
10.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION – Town Attorney, Government Code Section 54957.
No reportable action.
11. Adjournment – 9:12 p.m.
Sarah Ring, Administrative Technician on
behalf of Judy Price MMC, Town Clerk
Lindsay Romack, Mayor
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