Town Council Meeting April 25, 2023 Page 1 of 6
Town Council Meeting Minutes
April 25, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order - 5:04 p.m.
2. Roll Call - Council Members: Klovstad, Zabriskie, Henderson, Vice Mayor Polivy, and Mayor Romack.
Staff Present: Dan Wilkins, Public Works Director/Town Engineer; Danny Renfrow, Chief of Police; Yumie Dahn, Senior Planner; Denyelle Nishimori, Community Development Director; Jack Weir, Senior Facilities Maintenance Worker; Robert Womack, Emergency Services Coordinat or; Erin Brewster, Sustainability Program Manager; Cindy Peterson, Finance Manager; Jenny Kwitek, Accounting Technician; Aldana Fernandez, Office Assistant; Gina Coronel, Custodian; Abel Islas, Facilities Maintenance Worker I; and Christian Meraz, Custodian; Jenna Gatto, Planning Manager; Sarah Ring, Administrative Technician; Alfred Knotts, Transit Manager; Nicole Casey, Administrative Services Director; Carissa Binkley, Economic Development Program Analyst II; Conor Drewes, IT Systems Analyst; Chris Hardy, Chief Information Security and Technology Officer; Lynn Baumgartner, Administrative Technician; Jen Callaway, Town Manager; Andy Morris, Town Attorney; Judy Price, Town Clerk; and Kelly Carpenter, Deputy Town Clerk.
3. Pledge of Allegiance – Led by Boy Scout Troop 267.
4. Public Comment
Verbal Public Comment received from Steve Frisch.
5. Presentations
5.1 Employee Incentive Awards.
5.2 Jack Weir, Senior Facilities Maintenance Worker introduced Gina Coronel, Custodian; Abel Islas, Facilities Maintenance Worker I; and Christian Meraz, Custodian; Nicole Casey, Administrative Services Director introduced Jenny Kwitek, Accounting Technician and Cindy Peterson, Finance Manager; Kelly Carpenter, Deputy Town Clerk introduced Aldana Fernandez, Office Assistant.
5.3 Council Member Zabriskie announced new Planning Commissioner Coral Cavanagh; Council Member Klovstad announced new Planning Commissioner Sami Taylor; Vice Mayor Polivy announced new Planning Commission Mitch Clarin.
5.4 Jen Callaway presented the Town Manager Report.
Mayor Romack opened public comment.
Seeing none, Mayor Romack closed public comment.
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6. Consent Calendar
It was moved by Council Member Henderson, and seconded by Council Member Zabriskie, to approve the Consent Calendar as follows:
6.1 Approved the minutes from March 28, 2023 Town Council Meeting; April 11, 2023 Closed Session; April 11, 2023 Town Council Meeting and General Plan Workshop; and April 13, 2023 Continued Town Council Meeting.
6.2 Authorized the Town Manager to execute a contract with CivicWell in the amount of $62,000 for two (2) CivicSpark Fellows to provide professional services for the Keep Truckee Green and Housing Divisions.
6.3 Authorized the Mayor to execute the Mountain Pact California local elected official sign-on letter to the Bureau of Land Management supporting public land conservation.
6.4 Authorized expenditures in the amount not to exceed $100,000 for Fiscal Years 2022-2023 and 2023-2024 to be provided by Best, Best, and Krieger, LLP.
6.5 Recommended that the City Selection Committee reappoint Council Member Zabriskie to the Truckee Tahoe Airport Land Use commission; and direct the Town Clerk to notify Nevada County of the recommendation.
6.6 (1) Awarded the 2023 Paving and Drainage Project to Advanced Asphalt in the amount of $5,094,842.28; (2) Authorized a project contingency amount of $509,484.23 (10%) for a total authorized contract expenditure amount of $5,604,326.51; (3) Authorized the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount; (4) Amended the Fiscal Year 2023/2024 budget as outlined in Table 2 of the staff report; and (5) Approved the creation of a new Capital Improvement Project, 2023 Trail Pavement Maintenance Project (C23XX).
The Consent Calendar carried with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, Council Member Zabriskie, and Council Member Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7. Discussion Items
7.1 Gray’s Crossing PJ’s Events 2023 Temporary Use Permit Appeal (Planning Application 2023-00000021).
Recommended Action: That the Town Council adopt Resolution 2023-20 thereby taking the following actions: (1) Uphold the decision of the Planning Commission in approving the Gray’s Crossing PJ’s Events 2023 Temporary Use Permit based on the recommended findings and subject to the recommended conditions of approval; (2) Deny the appeal of the Planning Commission’s decision to apply Conditions of Approval No. 7 and 8 on the basis that the conditions are required to make the findings to approve the Temporary Use Permit; and (3) Determine the project categorically exempt from CEQA per Section 15304(e) (Minor Alterations to Land).
Yumie Dahn, Senior Planner, presented from the staff report (on file with the Town Clerk).
Council Discussion:
Temporary use permits are typically handled internally. Because this particular temporary use permit received a lot of public comment, it was brought to the Planning Commission. Appellant has modified his request regarding the number of private events from 14 private events to one private event with amplified music until 10:00 p.m.
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It is not unusual to renew a temporary use permits year after year for certain events, however, it is not typical to renew the permit for this type of event year after year. A permanent land use permit would still require the appellant to attenuate the sound. There are 87 parking spaces onsite.
Mayor Romack opened the item for public comment.
Written comment received from:
Alexander Dalal Anant Ahuja Chris Ottenweller Jae Kim Mike Brown Tracy Ward
Verbal comment received from:
David Grey Robin Hensley Mike Brown Mike Rogers
Tom Blide Bobbie Speck Heidi Blide Cat Newell
Mayor Romack closed public comment.
Council Direction:
Revise Condition No. 6 of the Conditions of Approval to allow one private event with amplified music until 10:00 p.m.
Delete the first sentence from Condition No. 7 of the Conditions of Approval that reads, “No future Temporary Use Permits for private events will be approved at this location.”
Remove Condition 18 from the Conditions of Approval regarding shuttle service. Allow up to 10 community events with amplified music until 8:00 p.m.
The staff recommendation, including Council Direction above, was moved by Vice Mayor Polivy, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, Council Member Zabriskie, and Council Member Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.2 Lease to Locals Program Review and Guidelines Update.
Recommended Action: That Council: (1) Receive an update from Town Staff and Placemate on the Lease to Locals Program; and (2) Approve the recommended Lease to Locals Program Guidelines updates.
Lynn Baumgartner, Program Analyst II, and consultant Chase Jarvin, Placemate, presented from the staff report (on file with the Town Clerk).
Colin Frolich, Placemate, spoke on behalf of the project.
Council Discussion:
If multiple rooms are available to rent in a single house, the rooms need to be rented within 30 days of each other.
o The tenants can sign separate leases, but they need to apply for the program at the same time.
o If one tenant moves out early, the homeowner can rent to another qualifying tenant to finish out the term of the lease and will not need to reapply to the program.
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There has not been much of a slowdown in the supply of houses. Demand is still high. Total contract price with Placemate will come back to Council as a separate item. Currently, Placemate is not spending any money on marketing and has stayed within budgeted contract amount.
The reason for the difference between the number of qualified/interested homeowners versus the number of non-qualified/not interested homeowners is due to the homeowners not being ready to make a decision.
It’s not because the incentive isn’t high enough.
The average incentive per bedroom is based on the size of the property. The subsidy is based on per person.
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
Council Direction:
Revise Section 5.2 Income Qualification, paragraph 2, to replace “for a household of 1” with “for single person income” to specify whether Average Median Income is for single person income or for multi-person income.
The staff recommendation, including Council Direction above, was moved by Council Member Henderson, seconded by Vice Mayor Polivy, and adopted with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, Council Member Zabriskie, and Council Member Henderson.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Romack adjourned for a brief recess at 7:30 p.m.
Mayor Romack reconvened at 7:47 p.m.
8. Workshop Items
8.1 Five-Year Capital Improvement Project Budget Discussion.
Recommended Action: Review and provide direction on the Draft Five-Year Capital Improvement Project Budget.
Town Staff presented their Capital Improvement Project Budgets (on file with the Town Clerk).
Council Discussion:
Engineering
o Tahoe Donner Trail Project – Tahoe Donner would take the lead and advance the project if the Town is able to provide some funding. Tahoe Donner has asked to use TSSA money to help fund.
o Public Services Center – Transit Facility Expansion – site location has not yet been determined. The first round of this project would look at the existing Public Service Center site and determining the most appropriate location for the transit facility. The funds from the $4 million transit grant would not go toward this project. Planning
o General Plan Implementation
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West River is included in this project for land use implementation. o Hospital Master Plan
Staff time is included to show the cost of implementing this master plan using time from higher level staff.
Need firm scope of work with hospital of the items to be discussed in this process.
Police
o Mobile license plate readers would help identify parked cars that have not paid for parking, or the paid parking time has expired.
Housing
o Housing Development on Town Land
This project does not overlap with other public agency land. Funds from the budgets for 22/23 have not yet been spent. Sustainability
o Results of the biomass feasibility study are estimated to be available in late summer.
Other items to consider for Capital Improvement Projects to be added to future workplans:
o Finding a lot for a Park-and-Ride to reduce ski traffic; o Land for homeless shelter;
o Public restrooms;
o Mitigation measures for fireworks; and
o Water resource mapping.
Mayor Romack opened the item for public comment.
Written comment was received from Jan Holan.
Mayor Romack closed public comment.
Council Direction:
Include whether the CIP funding is for a project or implementation. Water resource mapping needs to start first so that the open space master plan and transfer of development rights can get underway.
o Council would like to see it in the workplan for 2024/2025. o Develop a Request for Proposal and have a partnership conversation with the Tahoe Donner Public Utility District this year.
o Further discussion when the workplan comes back to Council on May 23, 2023.
9. Council Reports
Council Member Klovstad
Participated in a Coffee Talk
Attended one-on-one meetings with constituents regarding the General Plan. Attended a meeting with Lori Marquette of Tahoe Donner Recreation and Parks District. Attended Earth Day at Palisades Tahoe
Attended the quarterly meeting with Climate Transformation Alliance
Vice Mayor Polivy
Participated in individual conversations regarding the General Plan. Attended a Visit Truckee Tahoe board retreat and board meeting with consultants from Future IQ.
Mayor Romack
Met with Alice Wong of Tahoe Forest Hospital.
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Met with Sophia Heidrich, Alexis Ollas and Stef Olivieri of Mountain Air Preservation. Attended a Mayor-Manager meeting.
Met with Rob Dayton for a strengths training session.
Council Member Zabriskie
Met with the Tahoe Forest Hospital management team and Alice Wong Attended Good Morning Truckee
Visited a near net zero home
Participated in Coffee Talk with Council Member Klovstad
Council Member Henderson
Met with Alice Wong of Tahoe Forest Hospital.
Met with Sophia Heidrich and Stef Olivieri of Mountain Air Preservation. Met with the Chamber of Commerce.
10. Closed Session
10.1 Conference with Legal Counsel - Anticipated Litigation - One (1) Case, Government Code Section 54956.9.
Reportable Action Taken: none taken.
10.2 Conference with Legal Counsel - Existing Litigation - Forthcoming Assessment of Administrative Civil Liability, Coldstream Road Roundabout, Nevada County, Government Code Section 54956.9.
Reportable Action Taken: none taken.
11. Adjournment – 10:17 p.m.
To the regular meeting of the Truckee Town Council, May 9, 2023, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Deputy Town Clerk,
on behalf of Judy Price, MMC, Town Clerk
Lindsay Romack, Mayor
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