Town Council Meeting May 09, 2023 Page 1 of 9
Town Council Meeting Minutes
May 09, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Romack called the meeting to order at 5:04 p.m.
2. Roll Call: Council Members; Zabriskie, Klovstad, Henderson, Vice Mayor Polivy, and Mayor Romack.
Staff Present: Lynn Baumgartner, Administrative Technician; Jaime LaChance, Senior Planner; Alfred Knotts, Transit Manager; Kelly Carpenter, Deputy Town Clerk; Danny Renfrow, Acting Chief of Police, Becky Bucar; Hilary Hobbs, Assistant to the Town Manager; Nicole Casey, Acting Administrative Services Director; Yumie Dahn, Senior Planner; Laura Dabe, Associate Planner; Chantal Birnberg, Associate Planner; Dan Wilkins, Public Works Director/Town Engineer; Robert Womack, Emergency Services Coordinator; Andy Morris, Town Attorney; Jen Callaway, Town Manager; Denyelle Nishimori, Community Development Director Jenna Gatto, Planning Manager; and Judy Price, Town Clerk.
3. Pledge of Allegiance
4. Public Comment
Verbal public comment received from:
Tom Mooers, Executive Director, Sierra Watch.
Written public comment received from:
Antonio Montoya Jennifer Altieri (6) Victor Pine
Christian Joos Todd Zwaanstra Yvette Sessions (5)
Gary Giannini
5. Presentations
5.1 Mayor Romack presented the Affordable Housing Month Proclamation.
The proclamation was received by Lynn Baumgartner, Administrative Analyst II. Video filed with the Town Clerk.
5.2 Mayor Romack presented the Building Safety Month Proclamation.
The proclamation was received by Mike Ross, Chief Building Official.
5.3 Town Manager Report.
In response to Council questions:
Hillary Hobbs, Assistant to the Town Manager, stated the pre-approved plans for Accessory Dwelling Units (ADU):
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Will have options based on the size of the ADU
They would be free to the public if the ADU is leased to a member of the local workforce. o For other uses the plans would be available at approximately $1,200.
Mayor Romack opened the presentation items to public comment.
Seeing none, Mayor Romack closed public comment.
6. Consent Calendar
Staff pulled Item 6.6 for further discussion.
It was moved by Council Member Henderson, and seconded by Council Member Klovstad, to approve the Consent Calendar Items 6.1, 6.2, 6.3, 6.4, 6.5 and 6.7 as follows:
6.1 Approve the Minutes for the April 25, 2023, Regular Meeting.
6.2 Authorize the Town Manager to execute an amendment to the contract with Technology Design Associates (TDA) to replace the bases on the existing microphones in the amount of $6,947; approve a 10% contingency amount of a not to exceed the amount of $7,642; and approve a budget amendment of an additional $6,000 to Capital Improvement Project (CIP) C1505.
6.3 Adopt Resolution 2023-22 authorizing the Town Manager to execute jointly with the Truckee Fire Protection District the Wildland Fire Agreement with Cal Fire for Fiscal Year 2023-2024 to provide wildland fire fighting resources within the Town of Truckee in the amount of $277,627.99.
6.4 End Resolution 2023-13 Proclamation Declaring the Existence of a Local Emergency.
6.5 Adopt Resolution 2023-25 authorizing the submittal of a revised Fiscal Year (FY) 2022/2023 Transportation Development Act Claim Form and Amend FY 2022/2023 Budget Revenues and Expenditures by $158,228.
6.7 Adopt Resolution 2023-24 approving the work elements and other associated projects and activities proposed in the Nevada County Transportation Commission’s (NCTC) Fiscal Year 2023/24 Overall Work Program (OWP).
Written comment received on Item 6.5 from Anna Zara and Charles Robinson.
The Consent Calendar carried with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Council Member Zabriskie, Vice Mayor Polivy and Mayor Romack.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
6.6 Budget Increase - Ladris Evacuation Contract Fiscal Year 2022-2025.
Recommended Action: Staff is recommending Town Council increase the remaining 28-month budget for Ladris Evacuation Consulting in the amount of $30,900.00 and direct the Town Manager to sign the attached Ladris AI change order form.
Staff requested this item be continued to May 23, 2023, 5:00 pm Council Meeting without Council consideration.
7. Discussion Items
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7.1 Public Hearing: Town Council Adoption of the 2040 General Plan, Downtown Truckee Plan, and associated Development Code Text Amendments/Zoning Map Amendments, including SB2 Rezone Sites and Certification of the Final Environmental Impact Report (CIP 1903, General Plan Update).
Recommended Action: Conduct a public hearing and take the following actions: 1) Adopt Resolution 2023-17 certifying the “Town of Truckee 2040 General Plan Update and Downtown Truckee Plan Project” Final Environmental Impact Report (Final EIR), SCH #2022030190, adopting the Policy and Action Monitoring Program, Findings of Fact and adopting a Statement of Overriding Considerations; 2) Adopt Resolution 2023-18, adopting the 2040 General Plan; 3) Introduce Ordinance 2023-03, adopting Development Code and Zoning Map amendments in support of 2040 General Plan and Downtown Truckee Plan adoption; and 4) Adopt Resolution 2023-19, adopting the Downtown Truckee Plan and rescinding the Truckee Downtown Specific Plan, rescinding Town Council Ordinance 97-10 (Truckee Downtown Specific Plan Volume 3:
Historic Design Guidelines), Town Council Resolution No. 97-37 (Volume 1: Existing Conditions Report and Final Environmental Impact Report) and Town Council Resolution No. 97-38 (Truckee Downtown Specific Plan Volume 2 Policies & Programs).
Denyelle Nishimori, Community Development Director; Jenna Gatto, Planning Manager; Laura Dabe, Associate Planner, Chantal Birnberg, Associate Planner; presented from the staff report (on file with the Town Clerk).
Present on Zoom to respond to questions: Ascent representatives Mike Parker and Jessica Babcock, and from Best, Best, and Krieger LLP, Alisha Winterswyk.
Mayor Romack opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Written comment received from:
Tonya Beyer David Danis Kurt Reinkens (3)
Aaron Thies Jan Holan Kyle Okerman
Alexis Ollar Mountain Area
Preservation
Jan Holan (2) Rolf Godon
Alison Bermant Kathryn Oehlschlager,
Downey Brand LLP
Rozlynn and Worrall
Barney Dewey Kelly Gove Ruth Jackson Hall
Ben Brandzel (3) Dan Cockrum (2) Sarah Green
Brett Lawrence Steve Batie Shari Polovneff
Verbal comment received from:
Brendan Riley Dan Cockrum Paul Laudenschlager
Edward Vento, CATT Daniel Fraiman Steve Batie
Sohail Siddiqi JD Hoss Lisa Holan
Peter Mayfield Jan Holan Lee Golden
Janie Sharp Bob Barnett, Board for Tahoe
Forest Hospital
Judy Newland
Siobhan Smart Adrienne Cort Deidra Henderson
Travis Pribble Ben Brandzel Paco Lindsay
Nikki Riley Sarah Green Stefanie Olivieri
Alexis Ollar, MAP
Mayor Romack adjourned for a brief recess at 7:34 pm
Mayor Romack reconvened at 7:54 pm.
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Mayor Romack closed public comment.
Council direction regarding Mountain Area Preservation (MAP) comments:
Approve MAP recommendation with deletion of “completion by 2025 and ongoing:” COS‐1.C Mapping of Open Space, and Natural Resources, and Wildlife Resources o Continue to update the Town’s GIS‐based system to catalog, map, and evaluate open space resources in Truckee and its vicinity. The maps and associated database should incorporate all available data, including topography and natural features (including lakes, rivers, tributaries, wetlands, groundwater‐dependent ecosystems, and riparian habitats), biological resources (including wildlife migration corridors, wildlife nurseries, and sensitive/critical habitat areas), current land use, protection status, ownership, and connections such as roads and trails. Update the database regularly to ensure it includes information that is as current as possible. [Source: 2025 General Plan, Conservation and Open Space Element, Action A1.3, modified]
Responsibility: Community Development Department, Public Works Department Time Frame: Short term (completion by 2025 and ongoing) Approve MAP recommendation with deletion of “create” and “to be developed and presented to the Town Council by the close of 2025:”
LU‐1.D Transfer of Development Rights
o Evaluate the feasibility of establishing Evaluate the feasibility of establishing Create a transfer of development rights (TDR) program that helps achieve the 2040 General Plan land use goal to create efficient land use patterns and conserve land on the town’s perimeter while encouraging growth in the urban core. Utilize the open space, natural resources, and wildlife resources maps developed through action COS‐1.C to inform the program and identify potential sending sites. [Source: New action] o Responsibility: Community Development Department
o Time Frame: Short term (to be developed and presented to the Town Council by the close of 2025).
Approve MAP recommendation: LU-2.B Town of Truckee Workforce and Affordable Housing Density Bonus
o Create a Town of Truckee‐specific Workforce and Affordable Housing density bonus program modeled after the State of California’s Density Bonus Law that offers additional housing density and financial incentives for the creation of workforce and affordable housing units in targeted infill areas that meet the affordability needs of Truckee’s local workforce. Identify specific criteria to participate in this program. [Source: New action}
o Responsibility: Community Development Department
o Time Frame: Short term (MAP Comment as submitted)
Approve MAP recommendation to add a new action to the Land Use Element: LU‐2.J.
Workforce Housing Development Code Amendment. Amend the Development Code to define workforce housing.
Responsibility: Community Development Department
o Time Frame: Short Term (MAP Comment as submitted)
Approve MAP recommendation: CAP‐7.F Town Facility Retrofits o Retrofit existing Town facilities and support other local agencies’ efforts to pursue upgrades of existing facilities as part of future Capital Improvement Projects, considering use of all‐electric energy, efficient natural gas units, and renewable energy generation. Explore phasing out natural gas use in Town facilities to the greatest degree possible. [Source: New action] (MAP Comment as submitted) Approve MAP recommendation: Vision Statement
o Vision for the Future: In 2040, Truckee is a welcoming, inclusive, and thriving mountain town with a diverse community, strong four‐season economy, and healthy environment. Truckee features a variety of housing types that support the local DocuSign Envelope ID: 510B3DF9-046A-4E71-A55E-4033C432E098
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workforce, arts and culture, and services to support full‐time residents, and visitors.
Our historic downtown is the heart and soul of our town. As the hub, it connects a revitalized and accessible Truckee River with our neighborhoods and regional amenities through a comprehensive network of multi‐use trails and transportation solutions.
Add a new Community Character Element action:
CC-X: Environmental Justice Program: Conduct an analysis of Truckee’s under-served communities that may not be identified as disadvantaged by CA EPA, following the CA Office of Planning & Research Guidance on using community-specific data to identify under- served communities. As identified, develop appropriate EJ programs and/or an EJ Element per SB 1000. [this modified language was created in response to MAP’s comments about creating an environmental justice program]
Other Council direction on modifications:
Modify Reso. 2023‐17 (Final EIR) & Reso. 2023‐18 (2040 Adoption):
o Add clarifying language to the FEIR & above resolutions defining “operational” as time of permit issuance by 2028 and Certificate of Occupancy by 2030
Modify COS‐1.C: Add important ecosystem‐service habitats Modify LU-4.1 Adequate Industrial Land:
o Ensure adequate industrial land to support a four-season economy and to facilitate relocation of existing industrial uses outside of between West River District Street and the Truckee River. This includes identification and acquisition of a receiver site for industry currently located on West River Street and engagement with the property owners and business owners on West River Street regarding the vision to celebrate the Truckee River and revitalization of West River Street and programs and incentives that would be needed to relocate the industrial uses. [Source: New policy] Delete LU-9.8 (river setback)
Modify the Riverfront Mixed Use land use designation description:
o The Riverfront Mixed Use land use designation is intended to revitalize the river by providing improved industrial areas and river‐oriented retail and restaurant uses. This designation provides for a transition from industrial uses to a river‐oriented mixed‐ use district along West River Street and allows a wide range of uses including industrial uses, retail, and service commercial. Multi‐family residential is allowed as part of a mixed‐use development. Existing industrial uses are allowed to continue under this designation; however, any new or expansion of change in existing industrial development would be required to limit outdoor storage and implement visual screening measures. This designation allows horizontal mixed use and vertical mixed use. This includes identification and acquisition of a receiver site for industry currently located on West River Street and engagement with the property owners and business owners on West River Street regarding the vision to celebrate the Truckee River and revitalization of West River Street and programs and incentives that would be needed to relocate the industrial uses.
o Density and Intensity Standards
o 6–18 dwelling units per acre
o Maximum FAR 1.0 (0.8 FAR Base + 0.2 FAR Incentive)
Modify M‐1.B: VMT Mitigation
o Establish a list of appropriate and feasible mitigation measures for projects that do not achieve adopted Vehicle Miles Traveled (VMT) targets cannot adequately reduce VMT to acceptable standards by 2024, which would include all feasible mitigation measures to achieve and maintain acceptable VMT standards. Include a condition of project approval or language in the Policy and Action Monitoring Program and to r Review mitigation measures every five years and to require ensure any and all feasible mitigation measures at that time are included to achieve and maintain DocuSign Envelope ID: 510B3DF9-046A-4E71-A55E-4033C432E098
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acceptable adopted VMT standards targets. VMT mitigation measures might include but are not limited to……
CAP‐4.1 Low‐and Zero‐Emissions Vehicles
o Support cleaner, sustainable renewable, low‐carbon fuels, including renewable electricity or hydrogen fuel cells, and support fuel efficiency measures that would reduce the amount of gasoline and diesel fuel consumed. The Town is required to convert the Town fleet to zero‐ and low‐emissions vehicles in alignment compliance with California State law. [New policy]
LU‐9.3 Comprehensive Study of West River
o Identify incentives and strategies to overcome challenges that limit the potential for redevelopment in the West River District. This includes identification and acquisition of a receiver site for industry currently located on west river street and engagement with the property owners and business owners on west river street regarding the vision to celebrate the Truckee river and revitalization of west river street and programs and incentives that would be needed to relocate the industrial uses. [Source: New policy]
o Remove references to industrial in LU‐9, LU‐9.4 consistent with Truckee River Legacy Foundation comments.
Vice Mayor Polivy, opposed.
LU‐2.B Town of Truckee Workforce and Affordable Housing Density Bonus o Add “particularly those who would otherwise be unable to afford housing within Truckee.”
Mayor Romack adjourned for a brief recess at 9:27 pm.
Mayor Romack reconvened at 9:52 pm.
Council direction regarding Contractors Association of Truckee Tahoe (CATT) comments:
CAP-11.G Climate Action Plan Program Cost‐Benefit Analysis o No change; keep CAP-11.G as is.
Council Direction regarding Tahoe Forest Hospital:
Land Use Element Action LU‐8.C: Tahoe Forest Hospital Master Plan. o Work Partner with Tahoe Forest Hospital to develop a comprehensive hospital campus master plan. Identify in the Master Plan ways that the hospital can that reduces its overall carbon footprint/greenhouse gas emissions, maximizes opportunities for denser development, employee housing on campus, trip reduction, trip sharing, structured parking, consolidation of jobs, & provision of “on‐campus” services to reduce employee trips. [Source: New action] o Responsibility: Community Development Department
o Time Frame: Short term
Land Use Element Policy LU‐8.9: Clustered Development on Upper McIver Hill. o Require clustered development on Upper McIver Hill, consistent with Development Code requirements, to maximize open space protection, minimize hillside disturbance, eliminate risk of environmental damage to McIver Dairy meadow and limit impacts on scenic viewsheds. [Source: New policy] Page text Page 46 Land Use Element Action LU‐8.B:
o Public Facility Relocation. Partner with the Truckee Donner Public Utility District and Nevada County on possible local government agencies and special districts with facilities located along Donner Pass Road in the Gateway District on opportunities to find suitable relocation sites outside of the Gateway District to further implement the Innovate Gateway strategy. [Source: 2025 General Plan, Community Character Element, Policy P8.10, modified]
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o Responsibility: Community Development Department, Public Works Department o Time Frame: Midterm 5-9-23 Staff Report Recommended Edits
Council direction regarding Resolution No. 2023-19 - Downtown Truckee Plan:
Rescind the Truckee Downtown Specific Plan and adopt the Downtown Truckee Plan including these additional modifications to Resolution 2023-19:
o BE IT FURTHER RESOLVED BY THE TOWN COUNCIL, the 2025 General Plan, including any subsequent amendments to the 2025 General Plan but excluding the 2019-2027 Housing Element, is hereby rescinded and replaced by the 2040 General Plan the Truckee Downtown Specific Plan is hereby rescinded and replaced by the Downtown Truckee Plan, provided that if adoption of the 2040 General Plan is enjoined or otherwise prevented, stayed….
BE IT FURTHER RESOLVED BY THE TOWN COUNCIL, the Truckee Downtown Specific Plan, is hereby rescinded and replaced by the Downtown Truckee Plan.
BE IT FURTHER RESOLVED BY THE TOWN COUNCIL, the Council hereby adopts the findings set forth in Exhibit C, attached hereto and incorporated herein, and as set forth in Exhibit C of Council Resolution No. 2023-17, in support of its adoption of the 2040 General Plan Truckee Downtown Plan Council direction regarding Resolution No. 2023-18 - 2040 General Plan:
Adopt the 2040 General Plan including ‐
o The modifications in Slides 3‐16 (4‐13‐23 modifications), 33‐39 (5‐ 9‐23 modifications), 44‐46 (5‐9‐23 modifications) – note these changes are listed above in these meeting minutes.
o Delete from Resolution No. 2023‐18: BE IT FURTHER RESOLVED BY THE TOWN
COUNCIL, the 2025 General Plan, including any subsequent amendments to the 2025 General Plan but excluding the 2019‐2027 Housing Element, is hereby rescinded and replaced by the 2040 General Plan. o Add clarifying language in Resolution No. 2023-18 defining “operational” as time of permit issuance by 2028 and Certificate of Occupancy, or the equivalent for non‐ occupied structures, by 2030
Council action regarding Resolution No. 2023-17 - 2040 General Plan Final EIR:
Adopt Resolution No. 2023‐17
o Add clarifying language in Resolution No. 2023-18 defining “operational” as time of permit issuance by 2028 and Certificate of Occupancy, or the equivalent for non‐ occupied structures, by 2030
Council Direction regarding Jibboom Street
No changes.
Council Direction regarding Vacancy Tax
No changes.
Council Direction regarding Increase residential density on north Donner Pass Road. No changes.
The staff recommendation to Adopt Resolution 2023-17, as amended, certifying the “Town of Truckee 2040 General Plan Update and Downtown Truckee Plan Project” Final Environmental Impact Report (Final EIR), SCH #2022030190, adopting the Policy and DocuSign Envelope ID: 510B3DF9-046A-4E71-A55E-4033C432E098
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Action Monitoring Program, Findings of Fact and adopting a Statement of Overriding Considerations, was moved by Council Member Klovstad, seconded by Vice Mayor Polivy, and adopted with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Council Member Zabriskie, Council Member Henderson, and Mayor Romack.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
The staff recommendation to adopt Resolution 2023-18, adopting the 2040 General Plan, as amended above, was moved by Vice Mayor Polivy, seconded by Council Member Henderson, and adopted with the following vote:
Ayes: Vice Mayor Polivy, Council Member Henderson, Council Member Zabriskie, Council Member Klovstad, and Mayor Romack.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
The staff recommendation to adopt Resolution 2023-19, adopting the Downtown Truckee Plan and rescinding the Truckee Downtown Specific Plan, rescinding Town Council Ordinance 97-10 (Truckee Downtown Specific Plan Volume 3: Historic Design Guidelines), Town Council Resolution Number 97-37 (Volume 1: Existing Conditions Report and Final Environmental Impact Report) and Town Council Resolution Number 97-38 (Truckee Downtown Specific Plan Volume 2 Policies & Programs)was moved by Council Member Henderson, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Council Member Zabriskie, Vice Mayor Polivy, and Mayor Romack.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
The staff recommendation to introduce Ordinance 2023-03, adopting Development Code and Zoning Map amendments in support of 2040 General Plan and Downtown Truckee Plan adoption was moved by Council Member Zabriskie, seconded by Council Member Henderson, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Henderson, Council Member Klovstad, Vice Mayor Polivy, and Mayor Romack.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
8. Council Reports – deferred to the May 23, 2023, Council meeting.
9. Adjournment
To the Town Council Teambuilding Workshop on May 11, 2023, 8:00 a.m. at Gravity Haus, 10918 Brockway Road, Truckee, CA; the Town Council Budget Workshop meeting on May 18, 2023, 2:00 p.m. at 10183 Truckee Airport Road, Truckee, CA 96161; and the Regular Town Council Meeting on May 23, 2023, 5:00 p.m. at 10183 Truckee Airport Road, Truckee, CA 96161.
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Respectfully submitted by: Approved:
Judy Price, MMC, Town Clerk Lindsay Romack, Mayor
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