Town Council Meeting June 13, 2023 Page 1 of 5
Town Council Meeting Minutes
June 13, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order – Mayor Romack called the meeting to order at 5:04 p.m.
2. Roll Call – Council Members; Zabriskie, Klovstad, Henderson, and Mayor Romack.
Absent - Vice Mayor Polivy.
Staff Present - Alfred Knotts, Transit Manager; Becky Bucar, Engineering Manager; Hilary Hobbs, Assistant to the Town Manager; Nicole Casey, Administrative Services Director; Danny Renfrow, Chief of Police; Andy Morris, Town Attorney; Jenna Gatto, Town Planner; Denyelle Nishimori, Community Development Director; Lynn Baumgartner, Administrative Analyst II; Deverie Acuff, Police Support Services Manager; Conor Drewes, IT Technician; Bret Albert, Fleet and Facilities Manager; Riley Morrison, Street Maintenance Manager; Cindy Peterson, Finance Manager; Melissa Atchison, Senior Accountant; Carissa Binkley, Economic Development Program Analyst II; David Tirman, Planning and Community Development Intern; Erica Mertens, Diversity, Equity and Inclusion Manager; Rosie Johnson, Administrative Analyst II; Jen Callaway, Town Manager; and Kelly Carpenter, Deputy Town Clerk.
3. Pledge of Allegiance – Recited in unison.
4. Public Comment – None.
5. Presentations
5.1 Mayor Romack presented the Pride Month Proclamation.
The proclamation was received by students from Creekside Charter School Rainbow Club and Nubbia Greninger from Rainbow Sierra Alliance.
5.2 Jen Callaway, Town Manager, presented a video to introduce the Town’s Interns (on file with the Town Clerk).
5.3 Erica Mertens, Diversity, Equity and Inclusion Manager, presented the results of the Communication Survey (on file with the Town Clerk).
5.4 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Romack opened the presentation items for public comment.
Verbal comment received from Rory O’Farrell.
Mayor Romack closed public comment.
6. Consent Calendar
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It was moved by Council Member Henderson, and seconded by Council Member Zabriskie, to approve the Consent Calendar Items as follows:
6.1 Approve the minutes of May 9, 2023 Regular and Closed Session; May 11, 2023 Workshop; May 18, 2023 Closed Session; and May 23, 2023 Regular Session.
6.2 Authorize the Town Manager to execute a contract amendment with Housing Inc. in the amount of $79,250, for a total amended contract amount of $157,147.50 to provide program administration for the Truckee Home Access Program and extend the contract term through June 30, 2024, pending approval of the Fiscal Year 2023/2024 budget.
6.3 Authorize the Town Manager to enter into a new three-year contract with NV5 for Materials Testing and related consulting services.
6.4 Authorize the Town Manager to execute a new agreement with Placemate in the amount of $100,000 to provide program administration for the Lease to Locals Program for a one- year term ending June 30, 2024, pending approval of the Fiscal Year 2023/2024 budget.
6.5 Authorize the Town Manager to offer a settlement to Subro Claims o/b/o Geico Insurance for $10,432.36 for a damage claim filed against the Town.
6.6 Council adopt Resolution 2023-29 to identify both the Railyard Mobility Hub Project and West River Streetscapes Improvement Project to receive Road Repair and Accountability Act funding.
6.7 Adopt Resolution 2023-34 approving the Town of Truckee’s Zero-Emission Bus Rollout Plan (Rollout Plan), as required by the California Air Resources Board (CARB) Innovative Clean Transit (ICT) Regulation.
6.8 1) Increase the maximum special tax and maximum parcel assessments by the Engineering News Record Construction Cost Index or Consumer Price Index for the Town of Truckee Community Facilities Districts and Assessment Districts; 2) Adopt Resolution 2023-32 to set the Special Tax assessments for the Brickelltown Maintenance District (Community Facilities District 2013-1); 3) Adopt Resolution 2023-37 to set the Special Tax assessments for the Railyard Transit and Maintenance District (Community Facilities District 2017-2); 4) Adopt Resolution 2023-38 to set the special assessments for the Envision DPR Landscaping and Lighting Assessment District No. 1 (Envision DPR District No. 1); 5) Adopt Resolution 2023-39 to set the Special Tax assessments for the Joerger Ranch Trail Maintenance and Transit District (Community Facilities District 2015-1); 6) Adopt Resolution 2023-40 to set the Special Tax assessments for Coldstream Transit and Trail Maintenance District (Community Facilities District 2019-1); and (7) Adopt Resolution 2023-33 to set the Special Tax assessments for West River Street Landscaping and Lighting Assessment District No. 1.
6.9 1) Approve the side letter between the Town and the Mid-Management Employees Group (MM) amending the Memoranda of Understanding (MOU); and 2) Approve Resolution 2023- 41 adopting the Town of Truckee Job Classification list effective for Fiscal Year 2023/2024 pursuant to the requirements of the California Code of Regulations, Title 2, Section 570.5.
6.10 Adopt Ordinance 2023-04 readopting the Truckee Police Department Policy 709 – Military Equipment Funding, Acquisition and Use Policy.
Mayor Romack opened public comment.
Seeing none, Mayor Romack closed public comment.
The Consent Calendar carried with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Council Member Zabriskie, and Mayor Romack.
Noes: none.
Absent: Vice Mayor Polivy.
Abstained: none.
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The motion passed 4-0.
7. Discussion Items
7.1 Fiscal Year 2023/2024 Annual Operating Budget and Five-Year Capital Improvement Project Budget Workshop.
Recommended Action: Conduct a workshop to discuss the draft Fiscal Year (FY) 2023/2024 Annual Operating Budget and Five-Year Capital Improvement Project Budget and provide direction to begin recruitment process for vacant and new positions.
Mayor Romack opened the item for public comment.
Written comment received from:
Amanda Leung Kathy Echols Nina Krommenhoek
Amy Kraft Katrine Watson Nova Lance-Seghi
Andrea Batie Kristin Gilliss Moyer Pamela Hobday
Anna Grahn-Nilsson Linda Saulsby Patricia Franz
April Cole Linda Slattery Rachel McCullough
Barbara Muskat Lynette Talbott Rebecca Anderson
Claudette Landry Maggie Schumacher Richard Tavan
David Giacomini Martha Frantz Sandra Olinger
De Worley Mary Ellen Clifford Sara King
Gail Stephens Matt Tucker Stefanie Olivieri
Garrett McCullough Megan Biega Susan Collins
Heather Podruchny Meggie Inouye Susie Simonpietri
Janet Mann Mike Brown Teresa Bueti
Janey Youngblom Nancy Ives Tom & Bobbi Specht
Judd Muskat Nicole Mason Ursula Riina
Verbal Public Comment received from:
Mike Rogers.
Mayor Romack closed public comment.
Jen Callaway, Town Manager, and Nicole Casey, Administrative Services Director, presented from the staff report (on file with the Town Clerk).
Council Discussion:
Town Council and staff discussed the draft budget and the proposed projects and programs for the 2023-2024 Fiscal Year.
Council Direction:
Council is comfortable to begin recruiting process for proposed staffing changes identified in the budget.
Staff should include one or two more years of data in the budget for tracking and reduction of greenhouse gas emissions. Also include target dates for goals to reduce greenhouse gases.
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Action plan for Diversity Equity and Inclusion (DEI) program should include opportunities in procurement.
Mayor Romack adjourned for a brief recess at 7:17 p.m.
Mayor Romack reconvened at 7:36 p.m.
Leave the DEI action plan as it currently is. If a budg et amendment is necessary, bring contract to Council beforehand.
Bring further discussion on facility energy efficiency options to the June 27, 2023, Town Council Workplan Meeting.
More transparency about the balance from the Undesignated Fund so Council has an idea what is allocated for CIPs versus general government expenditures. Staff to bring a sustainability policy back to Council once the fiscal year has closed. o Staff will work with the sustainability division to come up with list of activities and bring back to council so they can decide which activities to pick. The budget item for Pioneer Trail Project should include a note to allow the study to inform the project direction. Staff will bring this item back to Council once the report has been finalized.
8. Council Reports
Mayor Romack
Attended Truckee Day.
Attended the Soroptimist fundraiser.
Attended Legacy Day.
Attended Transit Management Authority meeting.
Council Member Klovstad
Attended Truckee Day.
Attended a meeting with a subcommittee of the Climate Transformation Alliance Attended the Soroptimist Fundraiser.
Council Member Zabriskie
Attended a meeting with Supervisor Hardy Bullock.
Attended Firewise Community Meetings in the Prosser neighborhood. Attended a meeting with the Truckee River Basin Watershed Participated in a video shoot with Court Leve for wildfire mitigation. Attended a meeting with the Tahoe Forest Hospital Board.
Council Member Henderson
Traveled to Detroit for a transportation electrification conference. Participated in a video for community cohesion.
9. Closed Session
9.1 Conference with Legal Counsel - Anticipated Litigation - One (1) Case, Government Code section 54956.9.
Reportable Action: None taken.
10. Adjournment – 9:33 p.m.
To the regular meeting of the Truckee Town Council June 27, 2023, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
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Respectfully submitted by: Approved:
Kelly Carpenter, Deputy Town Clerk
on behalf of Judy Price, MMC, Town Clerk
Lindsay Romack, Mayor
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