Town Council Meeting September 26, 2023 Page 1 of 6
Town Council Meeting Minutes
September 26, 2023, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order - Mayor Romack called the meeting to order at 5:02 p.m.
2. Roll Call: Council Members; Zabriskie, Klovstad, Henderson, Vice Mayor Polivy, and Mayor Romack.
Staff Present: Hilary Hobbs, Assistant to the Town Manager; Nicole Casey, Administrative Services Director; Becky Bucar, Assistant Public Works Director; Dan Wilkins, Public Works Director/Town Engineer; Danny Renfrow, Chief of Police; Andy Morris, Town Attorney; Denyelle Nishimori, Community Development Director; Erin Brewster, Sustainability Program Manager; Lynn Baumgartner, Administrative Analyst II; Mike Ross, Chief Building Official; Robert Womack, Emergency Services Coordinator; Alfred Knotts, Transportation Program Manager; Chris Hardy, Chief Information Security and Technology Officer; Riley Morrison, Street Maintenance Manager; Justin Fiddyment, Street Maintenance/Equipment Operator II, Darryl Hogan, Street Maintenance/Equipment Operator II, Dave Dombroski, Street Maintenance/Equipment Operator II; Nicole Postlewaight, Accountant I; Anika Kimme, CivicSpark Fellow; Carmen Lopez, Program Analyst I; Alex Workman, CivicSpark Fellow; Trisha Baird, Administrative Technician; Dustin McAlonan, Building Inspector/Plans Examiner; Cindy Peterson, Finance Manager; Kyle Vickers, Police Lieutenant; Sarah Ring, Administrative Technician; Jen Callaway, Town Manager; and Kelly Carpenter, Town Clerk.
3. Pledge of Allegiance – Recited in unison.
4. Public Comment -
Written Comment received from: Emilie Kashtan (x4), Jack Kashtan, John Kenley, Linda Barrenchea, Mike Cooke, Patrick Taylor, and Sally Widenmann.
Verbal Comment received from Emilie Kashtan.
5. Presentations
5.1 Andy Morris, Town Attorney, administered the Oath of Office to Kelly Carpenter, Town Clerk.
5.2 Riley Morrison, Street Maintenance Supervisor, introduced Justin Fiddyment, Street Maintenance/Equipment Operator II, Darryl Hogan, Street Maintenance/Equipment Operator II, and Dave Dombroski, Street Maintenance/Equipment Operator II.
Nicole Casey, Administrative Services Director, introduced Nicole Postlewaight, Accountant I.
Lynn Baumgartner, Administrative Analyst II, introduced Anika Kimme, CivicSpark Fellow.
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Erin Brewster, Sustainability Program Manager, introduced Carmen Lopez, Program Analyst I, and Alex Workman, CivicSpark Fellow.
Mike Ross, Chief Building Official, introduced Trisha Baird, Administrative Technician, and Dustin McAlonan, Building Inspector/Plans Examiner.
Kelly Carpenter, Town Clerk, introduced Taylor Crouch, Office Assistant.
5.3 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Romack requested comments from Council Members.
Mayor Romack opened the presentation items to public comment.
Seeing none, Mayor Romack closed public comment.
6. Consent Calendar
It was moved by Council Member Zabriskie, and seconded by Council Member Henderson, to approve the Consent Calendar Items 6.1 through 6.5 as follows:
6.1 Approved the Minutes from September 12, 2023, Town Council Meeting.
6.2 Adopted Ordinance 2023-09 amending Chapter 6.01 of the Truckee Municipal Code regarding Solid Waste and Recycling Management and found the adoption of the ordinance exempt from CEQA pursuant to CEQA guidelines sections 15061(b)(3), 15307, and 15308.
6.3 Adopted Ordinance 2023-11, removing section 2.04.130(a) from Title 2 of the Truckee Municipal Code.
6.4 Authorized the Town Manager to award and execute the Budget Software Consultation contract to Avero Advisors in the amount of $79,800.
6.5 Adopted Ordinance 2023-13, amending the Truckee Municipal Code, Chapter 10.21, with recommended changes for alternative transportation devices on multi-use trails.
The Consent Calendar carried with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, Council Member Zabriskie, and Council Member Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7. Discussion Items
7.1 After-Action Report from the July 4th, 2023, Fireworks Event.
Recommended Action: That Council receive 4th of July fireworks event review and accept the After-Action Report from the July 4th, 2023, fireworks event.
Robert Womack, Emergency Services Director, presented from the Staff Report (presentation on file with Town Clerk).
Council Discussion:
Staff has no information on the amount of pollution from the fireworks to Donner Lake. The future of 4th of July events will be discussed during the Special Events Permit Policy which is scheduled to be on the Town Council agenda for the fall.
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For future 4th of July events the bike valet location could be located closer to Donner Lake, or there could be two locations, one at the east end of Donner Lake and another at the west end of the lake.
Provide education and messaging to the public in advance of the event. Enforce the “No Parking” zones earlier in the day.
Mayor Romack opened the item for public comment.
Written comment received from Richard Harper.
Verbal comment received from Sven Leff, Truckee Donner Recreation and Park District.
Mayor Romack closed public comment.
Council Direction:
Council accepts the After-Action Report from the July 4th, 2023, fireworks event.
7.2 Public Art Commission of Truckee (PACT) Annual Work Plan and Funding.
Recommended Action: That Council review and provide direction on the 2023 Public Art Commission of Truckee’s Annual Work Plan and Art Donation and Gifting Policy.
Becky Bucar, Assistant Public Works Director, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Art in roundabouts is currently lower on the list of potential public art sites. Sidewalk art can be considered an inlay on the sidewalk, or printed words on the sidewalk.
The idea is that sidewalks are a canvas which provides opportunity for additional options for public art. Staff will look into the definition of streetscape art. Funding strategies should be the focus.
The Work Plan was prepared with the Truckee 2040 General Plan in mind.
Mayor Romack opened the item for public comment.
Written comment received from Patricia Eagan.
Verbal comment received from Troy Corliss and Kelly Cutler.
Mayor Romack closed public comment.
Council Direction:
The priority is funding strategies that do not include extra taxes on the development community or require additional funding from private construction. The second priority is to continue with the art installation. Promotion and outreach, and new ongoing programs would be lower priorities for the current Work Plan.
The Art Donation and Gifting Policy is supported.
Look to consultants for broader funding strategies.
Add corresponding images to the art descriptions on the Town’s GIS map. Additional staffing resources should wait until funding strategies have been determined.
Mayor Romack adjourned for a recess at 7:34 p.m.
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Mayor Romack reconvened at 7:49 p.m.
7.3 Truckee Home Access Program Update and Budget Amendment.
Recommended Action: That Council 1) Receive the Truckee Home Access Program Update; and 2) Approve a budget amendment for C2014 (Truckee Home Access Program) for fiscal year (FY) 23/24 to increase the budget by $500,000 to a total of $1,749,250.
Lynn Baumgartner, Administrative Analyst II, presented from the Staff Report (presentation on file with Town Clerk).
Council Discussion:
To date, 18 people and six houses have closed through the Truckee Home Access Program.
The average Lease to Local’s cost is $6,717 per unit per year. Staff can provide a comparison of the present value between the Lease to Locals program and the Truckee Home Access Program.
Current high interest rates have not affected the Truckee Home Access Program. Mortgage lenders are interested in the program as an alternative option to get people into homes.
Mayor Romack opened the item for public comment.
Written comment received from Nova Lance-Seghi
Mayor Romack closed public comment.
Council Direction:
Add a third Recommended Action item so that when the program is reaching the budget limits prior to the next budget adoption, staff should return to Council with a similar agenda item to avoid running out the budget.
The staff recommendation, with Council Direction above, was moved by Vice Mayor Polivy, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, Council Member Zabriskie, and Council Member Henderson.
Noes: none.
Absent: none.
Abstained: none.
The motion passed unanimously.
7.4 Introduction of Ordinance Update for Board and Commission Appointment Process and Attendance.
Recommended Action: Introduce Ordinance 2023-07 modifying Title 2 of the Truckee Municipal Code to address the appointment process and attendance for the Town’s board and commission members.
Kelly Carpenter, Town Clerk, presented from the Staff Report (presentation on file with Town Clerk)
Mayor Romack opened the item for public comment.
Seeing none, Mayor Romack closed public comment.
Council Direction:
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The staff recommendation was moved by Council Member Henderson, seconded by Vice Mayor Polivy, and adopted with the following vote:
Ayes: Council Member Klovstad, Vice Mayor Polivy, Mayor Romack, and Council Member Henderson.
Noes: none.
Absent: none.
Abstained: Council Member Zabriskie
The motion passed 4-1.
8. Council Reports
Vice Mayor Polivy
Attended a Visit Truckee Tahoe board meeting.
Mayor Romack
Attended a Community Circle Meeting at Truckee Donner Public Utility District. Attended the Truckee 2040 General Plan celebration.
Participated in the Truckee Railroad Society train ride. Attended the Mexican Heritage Festival.
Attended the final Mountain Housing Council wrap-up meeting. Attended the Truckee community Wildfire Forum.
Rode electric bikes with Good Morning Sacramento.
Attended the subcommittee meeting for the River Revitalization Steering Committee (R2SC).
Attended the Mayor-Manager meeting.
Council Member Klovstad
Watched Good Morning Truckee.
Met with the developer of Jibboom Street project.
Attended the Truckee Chamber of Commerce Awards Ceremony. Attended the Truckee community Wildfire Forum.
Attended a Tahoe Biomass meeting.
Watched Tahoe Truckee Unified School District presentation on sustainability. Attended a Community Circle Meeting at Truckee Donner Public Utility District. Attended the Truckee 2040 General Plan celebration.
Council Member Zabriskie
Attended a Community Circle Meeting at Truckee Donner Public Utility District. Attended Good Morning Truckee.
Attended a Nevada County Transportation Commission meeting. Attended a budget meeting for LAFCO.
Attended the Truckee community Wildfire Forum.
Attended the Chief’s Advisory Committee.
Attended a meeting on transportation polling.
Attended the Truckee Chamber of Commerce Awards Ceremony. Attended the Truckee 2040 General Plan celebration.
Met with the developer of Jibboom Street project.
Met with representatives of the Citizen’s Climate.
Attended a meeting with the Truckee River Legacy foundation.
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Council Member Henderson
Participated in several community listening sessions. Attended a Community Circle Meeting at Truckee Donner Public Utility District. Attended the Truckee Chamber of Commerce Award Ceremony. Attended the Truckee 2040 General Plan celebration.
Attended parent’s night at Truckee Elementary.
9. Adjournment – 8:29 p.m.
To the regular meeting of the Truckee Town Council October 10, 2023, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Lindsay Romack, Mayor
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