Town Council Meeting February 13, 2024 Page 1 of 6
Town Council Meeting Minutes
February 13, 2024, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Polivy called the meeting to order at 5:02 p.m.
2. Roll Call: Council Members; Romack, Klovstad, Henderson, Vice Mayor Zabriskie, and Mayor Polivy.
Staff Present: Dan Wilkins, Public Works Director/Town Engineer; Nicole Casey, Administrative Services Director; Kelly Carpenter, Town Clerk; Danny Renfrow, Chief of Police; Andy Morris, Town Attorney; Denyelle Nishimori, Community Development Director; Hilary Hobbs, Assistant to the Town Manager; Jen Callaway, Town Manager; Jenna Gatto, Town Planner; Chris Hardy, Chief Information Security and Technology Officer; Lynn Baumgartner, Housing Analyst I; Robert Womack, Emergency Operations Manager; Chantal Birnberg, Associate Planner; Anika Kimme, CivicSpark Fellow; Becky Bucar, Assistant Public Works Director.
3. Pledge of Allegiance – Led by Sven Leff of Truckee-Donner Recreation & Parks District.
4. Public Comment - None.
5. Presentations
5.1 Mayor Polivy presented the Proclamation for Grand Jury Awareness Month.
The proclamation was received by Hellmeth Starnitzky of the Nevada County Grand Jury.
5.2 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Polivy opened the presentation items to public comment.
Seeing none, Mayor Polivy closed public comment.
6. Consent Calendar
It was moved by Council Member Romack, and seconded by Council Member Klovstad, to approve the Consent Calendar as follows:
6.1 Approved the minutes of the January 23, 2024, Regular Meeting.
6.2 Authorized the purchase of a gasoline powered Ford Interceptor to function as a police patrol unit from National Auto Fleet Group in the amount of $53,669.79.
6.3 Authorized the purchase of two (2) Larue D65 loader mounted self-contained snowblowers from Snoquip Inc. for the total amount of $541,974.78.
6.4 Rejected the claim for damages against the Town of Truckee.
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6.5 Authorized the Town Manager to execute a contract amendment with Placemate in the amount of $20,000 for a total amended contract amount of $120,000, and amended the scope of work to develop the Long-Term Rental Preservation Program.
6.6 Authorized the Town Engineer to file a Notice of Completion for the 2022 Recessed Striping Project, C2003.
6.7 Authorized the Town Manager to execute a design contract with Eastern Sierra Engineering in the amount of $58,100 for design and construction support for the Riverview Sports Park Trail Connection Project; Authorized a 10% contingency amount of $5,810; and Authorized the Town Engineer to approve changes to the contract scope of work within the approved contingency amount for a total authorized expenditure amount of $63,910.
6.8 Authorized the Town Manager to execute a contract amendment in the amount of $37,230 with Melton Design Group, Inc. to complete the West River Street Park design for a total not-to-exceed contract amount of $591,777.13; and authorized a new contingency budget of $20,000 for a total authorized expenditure of $611,777.13 on the design contract.
6.9 Authorized the expenditure of up to $25,000 to cover Town-led event mitigation efforts including expanded transit service for the event, expanded public information for the event, placement of porta-potties in the Donner Lake area, and other measures deemed beneficial towards minimizing the impact of the event on the community and the environment; and identify that funding and coordination of all other aspects of the event would be the responsibility of Truckee Donner Recreation and Parks District.
6.10 Authorized the Town Manager to: (1) execute a contract amendment with CivicPlus, LLC for website design and hosting to increase the contract amount by $7,748.15 to a total of $57,331; and (2) Amended the scope of work to include the CivicPlus Chatbot feature.
The Consent Calendar carried with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Council Member Romack, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7. Discussion Items
7.1 Planning Application 2023-00000142/MM (11494 Alder Hill Road Recorded Map Modification); 11494 Alder Hill Road (APN 019-390-046-000); Owner: Alder Hill, LLC; Applicant/ Agent: Tyra Sypriano.
Recommended Action: That Council adopt Resolution 2024-09, approving the following actions based on the recommended findings and subject to the recommended conditions of approval: (1) Determine the project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15305 (Minor Alterations in Land Use Limitations) of the CEQA Guidelines; and (2) Approve the Recorded Map Modification.
Chantal Birnberg, Associate Planner, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Mayor Polivy opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Polivy closed public comment.
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Council Direction:
The staff recommendation was moved by Vice Mayor Zabriskie, seconded by Council Member Henderson, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Council Member Romack, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.2 Adopt the Town of Truckee Reserve & Designation Policy and Sustainability Designation Savings for FY2022/23.
Recommended Action: That Council adopt Resolution 2024-11 adopting the Town of Truckee Reserve and Designation Policy effective January 2024 and direct staff to save 5% of the General Fund operating surplus to the Sustainability Designation as part of the fiscal year 2022/23 year- end balances.
Nicole Casey, Administrative Services Director, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
ACA 1 funds are to be used for construction of public infrastructure or affordable housing and is not allowed to be used for operations funding. Funding for TART Connect services would not be available under ACA 1.
An example of a one-time, limited capital funding program that would fall under the Reserve & Designation Policy is the Lease to Locals pilot program. o The Town could designate funding for a greenhouse gas inventory program. To reallocate the designation funding would require adopting a resolution. The $5 million surplus minimum is not a mathematical standard, but a desire to maintain that minimum. The idea is to stick with the target from previous years. An example of a designation that has automatic funding is the Contingency Designation and is equal to 40 percent of General Fund revenues.
o There is a cap on the Contingency Designation.
The Sustainability Designation is part of the Resolution for the whole policy. Should the Council wish to change any of the designations, they would need to rescind the Resolution, edit the policy, and adopt a new resolution. o The idea behind the Reserve and Designation Policy is to be transparent. Measure K generates $1.2 million in revenue every year which is only been used to fund housing programs and projects. A portion of the funding goes to pay for staffing. $16 million over five years was designated for housing programs in Fiscal Year 2023/2024.
Mayor Polivy opened the item for public comment.
Written comment received from:
Christa Finn Deirdre Henderson Erin de Lafontaine
Jaena Bloomquist John Henry Beyer Mitch Clarin Ryan Dierks Verbal comment received from: Caroline Lee and Chris St. Martin.
Mayor Polivy closed public comment.
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Council Direction:
The staff recommendation to save 5% of the General Fund operating surplus to the Sustainability Designation was moved by Vice Mayor Zabriskie, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad and Vice Mayor Zabriskie.
Noes: Council Member Romack and Mayor Polivy.
Absent: None.
Abstained: None.
The motion passed 3-2.
The staff recommendation to adopt Resolution 2024-11 was moved by Council Member Henderson, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Vice Mayor Zabriskie and Mayor Polivy.
Noes: Council Member Romack.
Absent: None.
Abstained: None.
The motion passed 4-1.
7.3 2024 Town of Truckee Emergency Operations Plan (EOP).
Recommended Action: That Council: (1) Introduce Ordinance 2024-10 to update the Truckee Municipal Code Section 2.50 (Emergency Services); and (2) Approve the update of the 2024 Emergency Operations Plan (EOP).
Robert Womack, Emergency Services Manager, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
If emergency operation centers are not able to be activated, the Town would look offsite, such as County facilities.
o The practice of emergency center activation should be done every year, if not every six months.
o Truckee has been activated so practicing has not been necessary. o Reasons to be activated include red flag warnings in summer. Simulations have been done to activate Tahoe Donner using the Ladris program. The Town is required by the Emergency Services Act to have an EOP but the Act does not require an update.
o The Town is unique to have an updated EOP.
Mayor Polivy opened the item for public comment.
Verbal comment received from: Mike Rogers.
Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Romack, seconded by Henderson, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Council Member Romack, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
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Absent: None.
Abstained: None.
The motion passed unanimously.
8. Council Reports
Vice Mayor Zabriskie
Attended a North Tahoe Truckee Management Association meeting. Attended a fire wise community meeting for Prosser Lakeview. Attended a River Revitalization Steering Committee meeting. Attended a Nevada County Transportation Commission meeting. Attended the Truckee Town Council Workshop.
Mayor Polivy
Attended the Truckee Town Council Workshop.
Participated in a conversation with Eric Sutton.
Council Member Klovstad
Communicated via email with Ashley Perkins regarding benches. Participated in a conversation with Eric Sutton.
Presented to the Lift Climate social event.
Met with Sierra Business Council and some of the governing partners of Climate Transformation Alliance in preparation for a strategic planning session. Attended the Truckee Town Council Workshop.
Council Member Romack
Attended the Truckee Town Council Workshop.
Attended a River Revitalization Steering Committee meeting. Attended a Truckee Chamber of Commerce board meeting.
Council Member Henderson
Met with troops of the Boy Scouts and Hardy Bullock in Council Chambers. Attended a conference focused on energy efficiency.
Attended one-on-one meetings with constituents.
9. Closed Session
9.1 Conference with Legal Counsel - Anticipated Litigation - Two (2) cases, Government Code Section 54956.9.
Reportable Action: None Taken.
9.2 Conference with Real Property Negotiators - Property: 10501 Soaring Way; Agency Negotiators: Jen Callaway, Town Manger; Denyelle Nishimori, Community Development Director; Under Negotiation: Price and Terms of Payment; Government Code Section 54956.8.
Reportable Action: None Taken.
10. Adjournment – 7:54 p.m.
To the regular meeting of the Truckee Town Council, February 27, 2024, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
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Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Dave Polivy, Mayor
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