Town Council Meeting Amended May 28, 2024 Page 1 of 6
Town Council Meeting Amended Minutes
May 28, 2024, 4:30 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee CA 96161 and 13810 Donner Pass Road Truckee, CA 96161
1. Call to Order: Mayor Polivy called the meeting to order at 4:34 p.m.
Mayor Polivy stated Council Member Klovstad will be attending the meeting virtually under California code – GOV 54953 – Just Cause. The main modification to tonight’s meeting is that the general public will also have access to attend and or comment virtually through the Zoom meeting link published with the agenda.
Mayor Polivy stated that Council Member Klovstad disclosed she is attending virtually due to Just Cause Medical, and there is no one above the age of 18 years old in the room with her.
2. Roll Call: Council Members; Romack, Klovstad, Henderson, Vice Mayor Zabriskie, and Mayor Polivy.
3. Pledge of Allegiance: Led by Tahoe Forest Hospital District Board members, Alice Wong and Mary Brown.
4. Public Comment:
Mayor Polivy opened public comment.
Verbal comment received from Cara Hollis of Clean up the Lake.
Public comment from virtual attendees: None.
Mayor Polivy closed public comment.
5. Presentations:
Presentations were taken out of order as listed below.
5.2 Proclamation for the 75th Anniversary of Tahoe Forest Hospital.
The proclamation was received by Alice Wong, Chair, and Mary Brown, Director, Tahoe Forest Hospital District Board members.
5.4 Proclamation for Affordable Housing Month.
The proclamation was received by Chase Jarvin of Placemate, attending via Zoom.
5.3 Proclamation for Pride Month.
The proclamation was received by Courtenay Wallpe, Nubbia Greninger, Isabella Greninger, Arabella Etzold-Erickson, Gretchen Etzold and Ron.
5.1 Annual Historic Preservation Advisory Commission Award.
The award was received by Christina Villines.
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Laura Dabe, Associate Planner, presented (presentation on file with Town Clerk).
5.5 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Polivy opened the presentation items to public comment.
Verbal comment received from Andy Buckley.
Public Comment from virtual attendees: None.
Mayor Polivy closed public comment.
6. Consent Calendar
It was moved by Council Member Romack, and seconded by Vice Mayor Zabriskie, to approve the Consent Calendar Items as follows:
6.1 Approved the Minutes of May 14, 2024, Special Meeting and Regular Town Council Meeting.
6.2 Accepted the financial statements and Independent Auditors’ Report for the Town of Truckee Transit Fund as well as the Schedules of Proceeds for Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA), State of Good Repair (SGR), and Low Carbon Transit Operations Program (LCTOP) for the year ended June 30, 2023.
6.3 Adopted Resolution 2024-32 accepting the appointment of the New Library JPA initial voting members and alternate; and authorized Town Manager to execute a Letter of Intent to Placer County.
Written comment received from April Cole.
6.4 Appointed Steven Thompson to the vacant Performing Arts seat on the Public Art Commission of Truckee to carry out the remaining term ending August 31, 2024.
6.5 Approved a contract amendment with Truckee Downtowner, LLC for the continuation of the TART Connect Microtransit Pilot in the amount of Two Million Four Hundred Thousand Dollars ($2,400,000) for an amended total not-to-exceed amount of Six Million Three Hundred Seventy-Three Thousand, Seven Hundred and Eleven Dollars ($6,373,711).
6.6 Authorized the Town Manager to execute a purchase order with Ford Motor Company for a total not-to-exceed amount of $47,759.36 for the purchase of eight (8) Level 2 chargers.
6.7 Approved and authorized the Town Manager to execute the Memorandum of Understanding (MOU) (with attachments) with the Truckee Mid-Management Employee’s Group; 2) Execute the Memorandum of Understanding (with attachments) with the Truckee General Employees Membership Association; 3) Authorized a budget amendment in the amount of $97,000 to cover the additional personnel expenses incurred under these MOUs for the cost-of-living adjustment; and 4) Approved Resolution 2024-31 adopting the updated Town of Truckee Wage matrix effective May 12, 2024, pursuant to the requirements of the California Code of Regulations, Title 2, Section 570.5
The Consent Calendar carried with the following roll call vote:
Ayes: Council Member Romack, Vice Mayor Zabriskie, Council Member Henderson, Vice Mayor Zabriskie, and Mayor Polivy.
Notes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
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7. Discussion Items
Mayor Polivy took Item 7.2 out of order.
7.2 Acceptance of the Annual Comprehensive Financial Report and Audit Reports for Fiscal Year 2022/23.
Recommended Action: That Council accepts the Town of Truckee Annual Comprehensive Financial Report (ACFR), Audit Report, Single Audit, and review of the Appropriations Limit for the year ended June 30, 2023.
Justin Williams, Partner, MUN CPA’s, presented via Zoom (presentation on file with Town Clerk).
Nicole Casey, Administrative Services Director, presented from the staff report (presentation on file with Town Clerk).
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Henderson, seconded by Council Member Romack, and adopted with the following roll call vote:
Ayes: Council Member Henderson, Council Member Romack, Vice Mayor Zabriskie, Council Member Klovstad, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.1 Fiscal Year 2024/25 Annual Operating Budget and Five-Year Capital Improvement Project Budget Workshop.
Recommended Action: That Council conducts a workshop to discuss the draft fiscal year (FY) 2024/25 Annual Operating Budget and Five-Year Capital Improvement Project Budget.
Nicole Casey, Administrative Services Director, presented from the staff report (presentation on file with Town Clerk).
Mayor Polivy called for a brief recess at 5:40 p.m.
Mayor Polivy reconvened the meeting at 5:47 p.m.
General Government:
The State’s pilot program, which may potentially replace the gas tax, will be tracked by staff.
There is no State-required minimum on contingencies.
Mayor Polivy opened this section of the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Public Works Expenditures:
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No new Community Facilities Districts (CFDs) are being developed, the staffing time for managing the current CFD falls under Engineering’s budget. Engineering is looking at Procore, construction management software. Consultants for Construction Management services get charged directly to the Capital Projects.
Fully support succession planning efforts.
Community Development:
No comments from Council; Planning staff is focused on General Plan Implementation.
Public Safety:
Parking meter pricing is currently being addressed; this will likely be addressed before budget adoption.
Wildfire expenditures were moved from General Expenditures to Emergency Services.
Public Transit Expenditures:
Staff are investigating cooperative purchase agreements. Staff has had challenges with acquiring vehicles through cooperative purchase agreements, or state agreements – staff is investigating the best option to present to Council.
Town added funds to the Clean Tahoe contract to help pay for costs like tipping fees; utilized to pay for bulky items collected that can’t be disposed of in Town dumpsters. Other transit program discussions can be added to future work plan discussions.
Additional Town Programs:
CivicSpark Fellows are staffed in both the Sustainability and Housing divisions. Staff will provide the Truckee Chamber of Commerce contract to Council as a refresher.
Mayor Polivy opened the item for public comment.
Verbal comment received from Colleen Dolton.
Public Comment from virtual attendees: None.
Mayor Polivy closed public comment.
CIP Projects:
C2014 Truckee Home Access Program:
This will bring funding up to cover the purchase of 15 homes as discussed at the previous budget workshop.
C2314 Donner Lake Bank Restoration:
Climate Transformation Alliance (CTA) to fund a portion of this project.
C2414 Dark Skies
Due to staff capacity, Town will hand this effort over to Truckee Cultural District. $125,000 to date has been spent on this effort, which includes the $50.000 in rebates, but this does not include support from Sierra Business Council. Council supports continued funding as staff proposed at $110 but would like to find some additional partners to help fund the effort.
C2110 New Truckee Library:
Nevada County to match a portion of dollars funded by Town.
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C2513 Tahoe Donner TSSA 1 Dollars:
Emergency funding for Tahoe Donner trails; staff is investigating grant funding. o Grant funding would not interfere with current work.
The Town will participate in acquiring a third-party consultant to ensure a non-bias evacuation plan.
Make an adjustment to the name of the project as Tahoe Donner Evacuation Improvement Study with a focus on improved emergency access versus the previous project name.
Mayor Polivy called for a brief recess at 7:32 p.m.
Mayor Polivy reconvened the meeting at 7:45 p.m.
Dan Wilkins, Public Works Director/Town Engineer; presented from the staff report.
Council Member Henderson left the meeting at 8:00 p.m.
Consolidation of all the CFD’s has not been identified. This topic will be discussed during the larger workplan conversation.
There is split on direction to staff recommendation and to hold off on initiating work on Trout Creek and reassign funds and staff to the Jibboom Street project. o A consultant has not been hired yet, if there was direction to hold this project, now would be a good time to do it.
Council Direction:
Change the name on CIP C2513 from Third Emergency Egress Study to Tahoe Donner Emergency Evacuation Improvement Study.
Split the Dark Skies budget total of $110,000 over two years. Staff will work with the split direction on the Trout Creek and Jibboom Street project and will bring these budget items back in June.
8. Council Reports
Council Member Romack
Attended Good Morning Truckee.
Vice Mayor Zabriskie
Attended Good Morning Truckee.
Met with the consultant from Baker Tilly for the Town’s organizational study. Attended an Economic Action Team meeting.
Attended a Truckee River Basin Watershed Group meeting. Made a presentation to the noontime Rotary on the River Revitalization Steering Committee.
Council Member Klovstad
Nothing to report.
Mayor Polivy
Attended a Visit Truckee Tahoe board meeting.
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9. Closed Session
9.1 Conference with Labor Negotiators – Nicole Casey, Administrative Services Director; Hilary Hobbs, Assistant to the Town Manager, Jen Callaway, Town Manager; Andy Morris, Town Attorney; Nicole Casey, Administrative Services Director. Government Code Section 54957.
Reportable Action: None
9.2 Conference with Real Property Negotiators – Property: 019-112-001; 10074 E Street, Agency Negotiators: Jen Callaway, Town Manager; Andy Morris, Town Attorney; Becky Bucar, Assistant Public Works Director, and Dan Wilkins, Public Works Director/Town Engineer; negotiating price and terms, Government Code 54956.8.
Reportable Action: None
9.3 Conference with Real Property Negotiators – Property: 019-130-004-000; 10257 West River Street, Agency Negotiators: Jen Callaway, Town Manager; Andy Morris, Town Attorney; Denyelle Nishimori, Community Development Director; and Dan Wilkins, Public Works Director/Town Engineer; negotiating price and terms, Government Code 54956.8.
Reportable Action: None
10. Adjournment – 10:10 pm.
To the regular meeting of the Truckee Town Council June 11, 2024, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Sarah Ring, Deputy Town Clerk Dave Polivy, Mayor
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