Town Council Meeting August 13, 2024 Page 1 of 8
Town Council Meeting Minutes
August 13, 2024, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Polivy called the meeting to order at 5:05 p.m.
2. Roll Call: Council Members; Romack, Klovstad, Vice Mayor Zabriskie, and Mayor Polivy.
Absent: Council Member Henderson.
Staff Present: Chris Hardy, Chief Information Security and Technology Officer; Denyelle Nishimori, Community Development Director; Danny Renfrow, Chief of Police; Dan Wilkins, Director of Public Works/Town Engineer; Kelly Carpenter, Town Clerk; Andy Morris, Town Attorney; Kim Szczurek, Interim Administrative Services Director; Hilary Hobbs, Assistant to the Town Manager; Jen Callaway, Town Manager; Becky Bucar, Assistant Public Works Director; Jenna Gatto, Town Planner; Lynn Baumgartner, Program Analyst II; and James Blattler, Emergency Services Manager; Lucas Kannall, Assistant Planner, Adam Petersen, Senior Planner, Lisa Madden, Operations Lieutenant, and Carissa Binkley, Program Analyst II.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Written comment received from:
Benjamin Isaacson Candy Cohen Don Routh Emilie Kashtan (2) Gerardo Rodriguez-Gomez Jack Kashtan Len Zavala Matt Hoggard Mike Cooke Nicole Fisher Patrick Taylor Richard Hendry Steve Kershisnik Vicki Lambert.
Verbal comment received from: Barney Dewey, Jody Sweet, Peter Wrobel, Paco Lindsay, Emilie Kashtan, and Jesse Griffin.
Mayor Polivy adjourned for a recess at 5:25 p.m.
Mayor Polivy reconvened the meeting at 5:27 p.m.
Mayor Polivy closed public comment.
5. Presentations
5.1 Mayor Polivy presented the Small Business, Big Applause award to Kristine Krone of Wild Cherries.
5.2 Jessica Penman, Truckee Chamber of Commerce Chief Executive Officer, presented the Truckee Chamber of Commerce Annual Update.
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5.3 Jen Callaway, Town Manager, presented the Employee Incentive Awards.
5.4 James Blattler, Emergency Services Manager, and Jen Callaway, Town Manager, provided the Town Manager Report.
Mayor Polivy opened public comment.
Verbal comment received from: Dave Sheets.
Mayor Polivy closed public comment.
6. Consent Calendar
Kellie Cutler pulled Item 6.14 for further discussion.
It was moved by Council Member Klovstad, and seconded by Council Member Romack, to approve the Consent Calendar Items 6.1 through 6.13 as follows:
6.1 Approved the minutes of June 25, 2024, Regular Town Council Meeting.
6.2 Authorized the Town Manager to execute a contract amendment for Task Order 7 with NV5 for the West River Street Streetscape Improvement Project in the amount of $30,866, increasing the total not-to-exceed amount to $67,866.
6.3 Approved a $250,000 increase in the 2024-2025 budget for General Insurance for a total line-item budget of $1,250,000.
6.4 Authorized the Town Manager to sign a contract with the California Governor’s Office of Emergency Services (Cal-OES) to conduct an Independent Security Assessment (ISA) through the California Military Department Cyber Network Defense (CND) Team during Fall 2024 and approve the associated cost of $76,443.21.
6.5 Authorized the Town Manager to execute a contract with Public Health Institute in the amount of $62,000 for two (2) CivicSpark Fellows to provide professional services for the Keep Truckee Green, Community Engagement, and Housing Divisions.
6.6 Authorized the Town Manager to execute a contract with Commute with Enterprise (CWE) for a Truckee Vanpool Pilot Program for a not-to-exceed amount of $174,720.
6.7 Authorized the Town Manager to execute a contract amendment in the amount of $34,305 with Melton Design Group, Inc. to complete the West River Street Park design for a total not-to-exceed contract amount of $626,082.13, and preserve the existing contingency budget of $20,000 for a total authorized expenditure of $646,082.13 on the design contract.
6.8 Adopted Resolution 2024-50 supporting Proposition 4, authorizing bonds for safe drinking water, wildfire prevention and protecting communities and natural lands from climate risks
6.9 Adopted Resolution 2024-51 supporting Proposition 5, lowering the voter approval threshold to 55% for certain affordable housing and public infrastructure projects
6.10 (1) Amended the existing Railyard Mobility Hub Phase 2A Project (C2406) budget to increase the Fiscal Year 2024/2025 budget by $263,661 from the General Fund for a total CIP budget of $1,991,591; (2) Awarded the construction contract and authorize the Town Manager to execute the Railyard Mobility Hub Phase 2A Project construction contract with Ruppert, Inc. in the amount of $1,292,862 and authorize a 10% contingency amount of $129,286 (10%) for a total authorized construction expenditure amount of $1,422,148; (3) Authorized the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount; (4) Authorized the Town Manager to execute a contract with Construction Materials Engineers, Inc. (CME) for construction support services in the amount of $77,370 and authorize a 10% contingency amount of $7,737 for a total authorized expenditure amount of $85,107; (5) Authorized the Town Manager to execute a contract amendment with Eastern Sierra Engineering (ESE) in the amount of $19,000 and authorize a 15% contingency amount of $2,850 to increase the total authorized contract amount to $71,780 for additional construction engineering services for Docusign Envelope ID: 9312B0F9-16F9-44E8-BDF8-8D2913A018C4
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the Railyard Mobility Hub Phase 2A project; and (6) Authorized the purchase of two (2) Ford Motor Company Level 3 Direct Current Fast Chargers for installation at the Mobility Hub in the amount of $242,897.38.
6.11 Authorized the Mayor, Town Manager, and Emergency Services Program Manager to co- sign a Letter of Support to the Friends of the Truckee Library for the inclusion of a community resource center within the new library.
6.12 Authorized the Town Manager to execute a twelve-month contract with Court Leve Productions to provide on-call videography services and produce a series of videos related to Town services and projects.
6.13 Amended the existing 2024 Trail Pavement Maintenance Project (C2418) budget to increase the CIP budget by $225,000 for a total CIP budget of $1,425,000; (2) Authorized an additional $730,000 contract contingency amount for the 2024 Paving and Drainage Project construction contract with Sierra Nevada Construction to increase the total contract contingency to $1,189,800.70 and a total authorized expenditure amount of $5,787,807.70; and (3) Authorized the Town Engineer to approve contract change orders, changes to unit quantities, and alternative means-and-methods within authorized contract expenditure amount.
The Consent Calendar carried with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4-0.
6.14 Dark Skies Awareness Campaign for Fiscal Year 2024/2025.
Recommended Action: That Council authorize the Town Manager to execute a contract with Nevada County Arts Council dba Truckee Cultural District for an amount not to exceed $80,000 for the Truckee Cultural District to continue and manage the Dark Skies Awareness Campaign for Fiscal Year 2024/2025.
Kellie Culter, Truckee Cultural District, thanked the Truckee Town Council for bringing the Dark Skies Awareness Campaign to Truckee.
Mayor Polivy opened public comment.
Written comment received from: Colleen Dalton.
Mayor Polivy closed public comment.
The staff recommendation was moved by Vice Mayor Zabriskie, and seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4-0.
7. Discussion Items
7.1 Historic Resource Inventory Redesignation Request for the Jibboom Street Residences Project, 10012 Jibboom Street (APN 019-102-016).
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Recommended Action: That Council adopt Resolution 2024-53 authorizing a historic resource inventory re-designation for 10012 Jibboom Street (APN 019-102-016).
Adam Petersen, Senior Planner, presented from the staff report (presentation on file with Town Clerk).
Mayor Polivy recused himself from this item due to his business being within proximity of the property under consideration.
Vice Mayor Zabriskie opened the item for public comment.
Written comment received from:
Abigail Edward Andrea Buxton Branden Madigen Chris Egger Cindy Gustafson Cindy Basso Daniela Garofalo David Westall Edward C. Vento Gerard Fenech Heidi Volkhardt Allstead James M. Lloyd (2) Jeff Kraunz John & Kim Percy Kristina Kind Kurt Williams Michael B. Talmadge Sandra L. Pinkowski Sherri-Lynn Laboissonniere Steve Collins Steven McNamara Sean Whelan
Vice Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
Abstained: Mayor Polivy.
The motion passed 3-0.
7.2 Senate Bill 9 Appeal (Application No. 2024-00000073/APL - 10198 Thomas Dr.) Recommended Action: That Council adopt Resolution 2024-54 to: (1) Determine the Community Development Director’s determination exempt from the California Environmental Quality Act (CEQA) Guidelines per Section 15300.1 (Relation to Ministerial Projects); (2) Uphold the decision of the Community Development Director and Planning Commission in denying the application (Planning Application 2023-00000154); and (3) Deny the appeal requesting reconsideration of the Senate Bill 9 height requirements and review the project using single-family residential height requirements, on the basis that Senate Bill 9 legislation allows for local agencies to impose objective zoning standards and by definition, the proposal has failed to satisfy these objective standards.
Lucas Kannall, Assistant Planner, presented from the staff report (presentation on file with Town Clerk).
Christian Bratt appeared for appellant’s presentation via Zoom.
Council Discussion:
This appeal is regarding a height and square footage issue of the actual unit which is inconsistent with Senate Bill 9 standards.
To change the law, it would require a separate meeting. There is no evidence that staff got any numbers wrong on the project.
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This project was submitted in late November after which time new height limits calculations had been implemented.
o The height limit is 35 feet.
Since the time this project was discussed before the Planning Commission, Appellant has subsequently resubmitted this project to the Planning Department. o A second inconsistency letter has been sent to the appellant. o At this time, the current resubmittal is not under discussion before Town Council.
Mayor Polivy opened the item for public comment.
Written comment received from: Darron Huck, Marc Jacuzzi, Cynthia O’Connell-Sullivan, Robin Lavery.
Verbal comment received from: Kurt Reinkens, Dave Sheets, and Libby Nelson.
Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Vice Mayor Zabriskie, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4-0.
Mayor Polivy adjourned for a recess at 7:21 p.m.
Mayor Polivy reconvened the meeting at 7:32 p.m.
7.3 Animal Sheltering and Partnership with Humane Society of Truckee-Tahoe.
Recommended Action: That Council provide direction to staff to further discussions and continue to evaluate the Town's current sheltering model and partnership with the Humane Society of Truckee-Tahoe (HSTT).
Danny Renfrow, Chief of Police, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The Town is considering its contribution of monetary funds, maintenance of the building and staffing for the future of the animal shelter.
The current status of the partnership was brought up due to staffing changes. A determination needs to be made by the end of the calendar year. HSTT would like to expand the level of service within the existing facility.
Mayor Polivy opened the item for public comment.
Verbal comment received from: Stephanie Nistler.
Mayor Polivy closed public comment.
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Council Direction:
Staff should proceed with discussions with HSTT without council member participation unless Council Member Henderson wishes to participate.
7.4 Approval of Deed Restriction for New Development Program Guidelines, Approval of Agreement with Sierra Business Council for Program Operation, and Budget Amendment.
Recommended Action: That Council: (1) Approve the Deed Restriction for New Development Program Guidelines; (2) Authorize the Town Manager to execute an agreement with Sierra Business Council for program operation not to exceed $2,230,000; and (3) Approve a budget amendment for C2014 in the amount of $1,885,000 for a total of $4,102,000.
Lynn Baumgartner, Program Analyst II, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The $687,500 sales price is based on the 180% Area Median Income (AMI) affordability cap for a standard household size of three for a 2-bedroom unit. o The sales price cap is only upon the initial sale to a qualified owner. This program is not able to be combined with any other deed restriction funding. o The current deed restriction is 55 years.
o The ability to use the Martis fund in combination with the current deed restriction can be offered for this program.
The Town would sell to a non-qualified owner to allow for flexibility in the program for a larger developer or owner to rent out or sell the units to qualified buyers. o The developer would not be considered the first owner. The Town would enter a two-year contract with Sierra Business Council (SBC) for $30,0000 would include a set time and material rate.
o The rate depends on the hourly rate of the specific staff member. The low rate would be $120 per hour; the high rate would be $257 per hour o SBC will keep Town apprised of time and material.
Staff would not need to immediately transfer the $2,200,000 pool of funding dedicated for this program to SBC.
o Town can wait to transfer funds to SBC based on certain triggers in the project. Funding does not need to come entirely out of the General Fund. Some Measure K funds are available now.
o $1,000,000 in funds could come out of Measure K funding, and $885,000 can come from the General Fund.
Mayor Polivy opened the item for public comment.
Verbal comment received from: Steve Frisch.
Mayor Polivy closed public comment.
Council Direction:
Staff to include the option of using the Martis Fund with this program. Staff to prepare a budget amendment to use $1,000,000 of funding from Measure K and $885,000 from the General Fund.
The staff recommendation, with the direction noted above, was moved by Council Member Romack, seconded by Council Member Klovstad, and adopted with the following vote:
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Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4-0.
7.5 Ordinance for One Half Percent (1/2%) General Sales Tax Measure to Fund Town Essential Services.
Recommended Action: That Council introduce and waive the first reading of Ordinance 2024-07 establishing a one-half percent (1/2%) transactions and use tax, contingent on voter approval of the “Town Essential Services Tax Measure” at the November 5, 2024, election.
Alfred Knotts, Transportation Program Manager, presented from the staff report (presentation on file with Town Clerk).
Mayor Polivy opened the item for public comment.
Verbal comment received from: Steve Teshara and Sara Van Siclen.
Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie and Mayor Polivy.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4-0.
8. Council Reports
Vice Mayor Zabriskie
Attended meetings regarding reach codes.
Attended River Revitalization Steering Committee and subcommittee meetings. Attended a meeting on winter sheltering.
Attended the Building Decarbonization Workshop.
Attended the Nevada County Transportation Commission meeting Attended the Truckee North Tahoe Transportation Management Association meeting.
Mayor Polivy
Attended the Dark Skies awards ceremony.
Attended the Truckee Chamber of Commerce advocacy meeting.
Council Member Klovstad
Attended Climate Transformation Alliance Governing Partners meetings. Participated in the Convene, Champion & Catalyze meetings.
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Participated in a ride along with Truckee Police Department. Attended the Dark Skies awards ceremony.
Attended the Forest Futures happy hour.
Attended the Tahoe Basin Biomass Taskforce meeting.
Met with Supervisor Bullock.
Participated in the “How to Run for Office” meeting.
Council Member Romack
Attended two River Revitalization Steering Committee meetings. Attended Good Morning Truckee.
9. Adjournment- 9:05 p.m.
To the regular meeting of the Truckee Town Council, August 27, 2024, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Dave Polivy, Mayor
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