Town Council Meeting August 27, 2024 Page 1 of 8
Town Council Meeting Minutes
August 27, 2024, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Polivy called the meeting to order at 5:02 p.m.
2. Roll Call: Council Members; Romack, Klovstad, Henderson, Vice Mayor Zabriskie, and Mayor Polivy.
Staff Present: James Blattler, Emergency Services Manager; Becky Bucar, Engineering Manager; Jenna Gatto, Town Planner; Chris Hardy, Chief Information Security and Technology Officer; Kelly Carpenter, Town Clerk; Hilary Hobbs, Assistant to the Town Manager; Chief Information Security and Technology Officer; Danny Renfrow, Chief of Police; Denyelle Nishimori, Community Development Director; Sarah Ring, Deputy Town Clerk; Andy Morris, Town Attorney, Kim Szczurek, Interim Administrative Services Director; Dan Wilkins, Town Engineer; Jen Callaway, Town Manager; Chelsea Crager, Senior Planner; Cindy Peterson, Finance Manager.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Written comment received from: Emilie Kashtan.
Verbal comment received from: Steve Teshara and Emilie Kashtan.
5. Presentations
5.1 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Polivy opened the presentation items to public comment.
Seeing none, Mayor Polivy closed public comment.
6. Consent Calendar
Council Member Henderson pulled Item 6.3 for further discussion.
Jen Callaway, Town Manager, pulled Item 6.10 for further discussion.
Emilie Kashtan pulled Items 6.7 and 6.11 for further discussion.
Mayor Polivy directed that each item pulled would be take in the order pulled.
It was moved by Council Member Henderson, and seconded by Council Member Romack, to approve the Consent Calendar Items 6.1, 6.2, 6.4, 6.5, 6.6, 6.8, 6.9 and 6.12 as follows:
6.1 Approved the Minutes of August 13, 2024, Regular Town Meeting.
6.2 Authorized expenditures with Liebert Cassidy Whitmore (LCW) for an amount not to exceed $100,000 for 2023/24 and $150,000 for 2024/25 as well as authorizing the Town Manager to execute a contract with LCW for the 2024/25 fiscal year.
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6.4 Rejected the claim for damages against the Town of Truckee.
6.5 Adopted Resolution 2024-39 approving the abandonment of a 760 square foot portion of the public utility easement along southwest property boundary of 12678 Skislope Way (APN 044-270-010-000); Lot 253 of Tahoe Donner Unit No. 4); and 2) Authorize the Town Manager to sign the Indemnification Agreement between the Town of Truckee and The Paduan Family 2015 Revocable Trust regarding APN 044-270-010-000.
6.6 Accepted the Treasurer’s report for the quarter ended June 30, 2024.
6.8 Authorized the Town Manager to enter into a three-year agreement with CDW for the purchase of Microsoft licensing. The agreement will have an annual cost of $120,384, with a total authorization of $361,152 over the three-year term. Additionally, authorize a 5% contingency for potential additional licenses, bringing the total potential authorization to $379,209.
6.9 Appointed Steve Thompson, Performing Arts Representative; Jennifer Standteiner, Visual Arts Representative; Troy Corliss, Technical Expert; Kellie Cutler, Lay Member; and David Mason, Art Advocate, to the Public Art Commission of Truckee.
The Consent Calendar carried with the following vote:
Ayes: Council Member Henderson, Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
6.3 Adoption of Ordinance 2024-07 for One Half Percent (1/2%) General Sales Tax Measure to Fund Town Essential Services.
Recommended Action: That Council waive the second reading and adopt Ordinance 2024-07 of the Town Council of the Town of Truckee Imposing a Transactions and Use Tax To Be Administered by the California Department of Tax and Fee Administration.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Romack, Vice Mayor Zabriskie, Mayor Polivy.
Noes: Council Member Henderson.
Absent: None.
Abstained: None.
The motion passed 4-1.
6.7 2024 Highway Safety Improvement Program Grant Application for Guardrail Improvements. Recommended Action: That Council adopt Resolution 2024-55 requesting $932,500 in Highway Safety Improvement Program (HSIP) funds for a guardrail replacement project; and provide a local match of 10% ($93,250) utilizing Measure V funds.
Verbal comment received from: Emilie Kashtan.
The grant, if awarded, would secure funds set aside by HSIP for guardrail repair. Town’s match of $93,250 is a requirement of the Highway Safety Improvement Program (HSIP) program grant and set by the federal government.
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Mayor Polivy opened the item for public comment.
Mayor Polivy closed public comment.
The staff recommendation was moved by Council Member Henderson, seconded by Vice Mayor Zabriskie, and adopted with the following vote:
Ayes: Council Member Henderson, Vice Mayor Zabriskie, Council Member Romack, Council Member Klovstad, and Vice Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
6.10 Contract Award to Evolution Industries for the Resurfacing of Wash Bay Floor.
Recommended Action: That Council award the contract for the amount of $89,593.65 to Evolution Industries for the resurfacing of the wash bay at the Stevens Lane Corp Yard. Staff clarified last minute work was identified after the agenda was published; additional funds are required to complete the additional work as quoted by the contractor. The revised Council award for the contract total will be $92,854.72.
The staff recommendation with the revised total was moved by Council Member Romack, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Council Member Henderson, Vice Mayor Zabriskie, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
6.11 Downtown Railroad Pedestrian Crossing Feasibility Study Contract Authorization.
Recommended Action: That Council authorize Town Manager to execute a contract with TranSystems for a total not to exceed amount of $345,000 to conduct the Downtown Railroad Pedestrian Crossing Feasibility Study (C2106).
Verbal comment received from: Emilie Kashtan.
Comments provided by Ms. Kashtan, such as crosswalks, pedestrian signage, and speed along Donner Pass Road, can be addressed with budget and work plan conversations. A significant amount of the $345,000 will be paid out of funds already attained by a grant.
Mayor Polivy opened the item for public comment.
Mayor Polivy closed public comment.
The staff recommendation with the revised total was moved by Council Member Henderson, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Vice Mayor Zabriskie, Council Member Romack, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
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7. Discussion Items
7.1 2023 Community Development Annual Report.
Recommended Action: That Council accepts the 2023 Community Development Annual Report.
Chelsea Crager, Senior Planner, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Staff will include text to make the maximum build-out clearer in upcoming reports.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
Accept the report with the revision of the text to clarify the projected full-time population; Council agrees to leave those edits to staff’s discretion.
7.2 Historic Resource Inventory Re-Designation Request for 10108 Truckee Way (APN 019- 421-001).
Recommended Action: That Council adopt Resolution 2024-56, authorizing an historic resource inventory re-designation for 10108 Truckee Way (APN 019-421-001). Through this process, the property would be re-designated from a Category B (“Contributing”) historic resource to a Category D (“Nonessential”) historic resource.
Laura Dabe, Senior Planner, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The Historic Preservation program requires these structures to be maintained to comply with the program.
The fact that there is no historical significance in relation to the church was discovered by the property owner.
Historic Preservation Advisory Commission (HPAC) put additional effort into trying to recommend the certain elements of our history be preserved.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Vice Mayor Zabriskie, Council Member Henderson, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
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7.3 Fee Schedule Update.
Recommended Action: That Council conduct a Public Hearing and adopt Resolution 2024-52 approving an inflationary adjustment, additions, and corrections to the Town Wide Fee Schedule.
Cindy Peterson, Finance Manager, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Staff could add a future agenda item for a more thorough review of the Town’s fees. Staff will consider ways to not have an annual review of the fee schedule. Staff clarified the new fee for report generation in the amount of thirty dollars was derived from a calculation of the average amount of time taken by staff to generate a permit history summary report.
Mayor Polivy opened the public hearing for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Klovstad, Council Member Henderson, and Vice Mayor Zabriskie.
Noes: Mayor Polivy.
Absent: None.
Abstained: None.
The motion passed 4-1.
7.4 Town of Truckee Short Range Transit Development Plan Update.
Recommended Action: That Council receives an update on the Draft Town of Truckee Short Range Transit Development Plan (TDP).
Alfred Knotts, Transportation Program Manager, presented from the staff report (presentation on file with Town Clerk).
Genevieve Evans, AICP, LSC Transportation Consultants, Inc. presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Staff will correct the disability map in figure six of the report. Staff will look to clarify the dataset for Tahoe Donner Lodge and Truckee Donner Recreation & Park District.
Staff will confirm the data sources to ensure everything is accurately reflected.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
Enhance technology for better user experience and real-time tracking information.
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Continue to support more enhanced travel opportunities for the airport. Related to potentially expanding TART Connect, coordinate with Placer County for shuttle service into the Placer County neighborhoods directly adjacent to Truckee with a way to fund that effort.
Continue work to reduce vehicle miles traveled.
Accept the report.
Mayor Polivy called for a brief recess at 7:07 p.m.
Mayor Polivy reconvened the meeting at 7:18 p.m.
7.5 2024 Functional Evacuation Exercise After- Action Report and Improvement Plan.
Recommended Action: That Council accepts the After-Action Report and Improvement Plan for the Town of Truckee’s 2024 Function Evacuation Exercise.
James Blattler, Emergency Operations Manager, presented from the staff report (presentation on file with Town Clerk).
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
Accept the 2024 Functional Evacuation Exercise After- Action Report and Improvement Plan.
7.6 Truckee Fire Protection District 2024 Community Wildfire Protection Plan.
Recommended Action: That Council authorizes the Mayor to sign the Truckee Fire Protection District’s 2024 Community Wildfire Protection Plan, affirming the Town’s participation in the development process, and support of the Plan.
James Blattler, Emergency Operations Manager, presented from the staff report (presentation on file with Town Clerk).
Eric Horntvedt, Truckee Fire Protection District (TFPD), presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
All efforts are aligned with insurance companies to mitigate fire risk, but it is a significant challenge to advance these initiatives to a level where they can be effectively showcased to insurers, demonstrating that the work is being done locally. Having this plan in place puts the Town in a good position to be competitive for grant funding.
Looking for recommendation on types of signs to help fulfill the desire to have highly visible street and house signs.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
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The staff recommendation was moved by Vice Mayor Zabriskie, seconded by Council Member Henderson, and adopted with the following vote:
Ayes: Vice Mayor Zabriskie, Council Member Henderson, Council Member Klovstad, Council Member Romack, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.7 Village at Palisades Tahoe Specific Plan and Final Revised Environmental Impact Report Comment Letter.
Recommended Action: That Council direct staff to submit a comment letter to the Placer County Planning Commission on the Village at Palisades Tahoe (formerly Squaw Village) Specific Plan and Final Environmental Impact Report (FEIR) and authorize the Mayor and Town Manager to sign the final letter on behalf of the Council.
Denyelle Nishimori, Community Development Director, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Occupying 12 percent of the housing offered by the Lease to Locals program, Palisades Tahoe is the largest member with 37 housed employees out of 305 members. The ski industry is the leading industry with 89 employees out of 305 members housed. Looking for more variety in the types of housing being proposed.
Mayor Polivy opened the item for public comment.
Written comment received from: Jack Kashtan.
Mayor Polivy closed public comment.
Council Direction:
In addition to the items already identified by staff to include in the final letter, include additional workforce housing (year-round, mix of units to support a mix of employment/ household types – not only dorms/ studios), other general emergency services (police, fire), ways to mitigate year-round impacts. Staff should include what in the Planning Commission’s report that the Town supports (i.e. parking reservations) and the regional collaboration/regional impact. Staff to draft the letter for Mayor Polivy’s review and signature before the Planning Commission’s meeting.
8. Council Reports
Vice Mayor Zabriskie
Attended the Mayor Manager Lunch.
Attended the Homeless Advisory Committee.
Attended Good Morning Truckee.
Presented to the Golden Seniors.
Appeared in front of Truckee Donner Recreation and Park District. Attended the River Revitalization Steering Committee meeting.
Mayor Polivy
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Attended the Palisades meeting
Attended the Visit Truckee Tahoe board meeting.
Announced the 1st Annual Visit Truckee Tahoe event.
Council Member Klovstad
Attended the Biomass Task Force meeting.
Council Member Romack
Attended the AYSO soccer kick-off.
Council Member Henderson
Nothing to report.
9. Closed Session
9.1 Conference with Legal Counsel – Anticipated Litigation - Number of Cases – One case, Government Code Section 54956.9.
Reportable Action: None.
9.2 Conference with Real Property Negotiators: Property: 019-130-004-000; 10257 West River Street; Agency negotiators: Jen Callaway, Town Manager; Andy Morris, Town Attorney; Denyelle Nishimori, Community Development Director; Dan Wilkins, Town Engineer/Public Works Director; Government Code Section 54956.8.
Reportable Action: None.
10. Adjournment – 9:22 p.m.
To the regular meeting of the Truckee Town Council September 10, 2024, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Sarah Ring, Deputy Town Clerk Dave Polivy, Mayor
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