Town Council Meeting September 24, 2024 Page 1 of 4
Town Council Meeting Minutes
September 24, 2024, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Polivy called the meeting to order at 5:03 p.m.
2. Roll Call: Council Members; Romack, Klovstad, Henderson, Vice Mayor Zabriskie, and Mayor Polivy.
Staff Present: Kelly Carpenter, Town Clerk; Chris Hardy, Chief Information Security and Technology Officer; Denyelle Nishimori, Community Development Director; Sarah Ring, Deputy Town Clerk; Andy Morris, Town Attorney; Dan Wilkins, Public Works Director/Town Engineer; Hilary Hobbs, Assistant to the Town Manager; Jen Callaway, Town Manager; and Danny Renfrow, Chief of Police.
3. Pledge of Allegiance: Led by Paco Lindsey.
4. Public Comment:
Verbal Public Comment received from: Steve Teshara.
5. Presentations
5.1 Mayor Polivy presented the Small Business, Big Applause award to Bill & Sheila Greeno, Owners, Quality Automotive & Servicing.
5.2 Jen Callaway, Town Manager, presented the Town Manager Report.
6. Consent Calendar
It was moved by Vice Mayor Zabriskie, and seconded by Council Member Romack, to approve the Consent Calendar Items as follows:
6.1 Approved the Minutes of September 10, 2024, Regular Town Council Meeting.
6.2 Approved Resolution 2024-58, adopting the amended 2024-2025 Town of Truckee Wage Matrix effective July 22, 2024, which adds an Information Technology Specialist and an hourly wage for an Interim Administrative Services Director Retired Annuitant, pursuant to the requirement of the California Code of Regulation, Title 2, Section 570.5.
6.3 Authorized the Town Manager to enter into a reimbursement agreement with the Truckee Donner Land Trust for the fabrication and installation of safety railing along a new earthen surface trail adjacent to the Truckee River Legacy Trail Phase 4A, for a not to exceed amount of $140,000; and authorize the installation of an art piece donated by the Truckee Donner Land Trust in the new DEWBEYÚMUWEɁ PARK.
Written Comment received by: Kellie Cutler, Program Manager, Truckee Cultural District.
6.4 Approved an in-kind co-sponsorship for a speaker event with Dr. Debra Hendrickson author of “The Air They Breathe: A Pediatrician on the Front Lines of Climate Change”, organized by the Tahoe Chapter of Citizens’ Climate Lobby.
The Consent Calendar carried with the following vote:
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Ayes: Vice Mayor Zabriskie, Council Member Romack, Council Member Henderson Council Member Klovstad, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7. Discussion Items
7.1 Registered Veterinary Technician Position in Partnership with the Humane Society of Truckee- Tahoe.
Recommended Action: That Council authorize the Town Manager to execute and fund a Registered Veterinary Technician Position in partnership with the Humane Society of Truckee-Tahoe, not to exceed the amount of $100,000.00.
Danny Renfrow, Chief of Police, presented from the staff report (presentation on file with Town Clerk).
Stephanie Nistler, Humane Society of Truckee Tahoe, provided comment to Council.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Henderson, seconded by Council Member Klovstad, and adopted with the following vote:
Ayes: Council Member Henderson, Council Member Klovstad, Vice Mayor Zabriskie, Council Member Romack, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.2 West River Street Park (C1817) Additional Slope Stabilization.
Recommended Action: That Council direct staff to pursue additional slope stabilization work between the West River Street Park and the Truckee River.
Dan Wilkins, Director of Public Works, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Erosion prevention treatments are unknown at this time; it will depend on the recommendation of a consultant as to what is used.
Any direction by Council to make improvements would be implemented next spring. Improvements in the floodplain will require permits from Army Corp of Engineers, Lahontan Regional Water Quality Control Board, and California Fish and Wildlife. After conversations with the contractor, staff believes the proposed estimate to complete the required work will fit within the proposed budget.
The resulting treatments will need to take into consideration the aesthetics of the park and its appearance from the river.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
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Council Direction:
The staff recommendation was moved by Vice Mayor Zabriskie, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Vice Mayor Zabriskie, Council Member Romack, Council Member Henderson, Council Member Klovstad, and Mayor Polivy.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.3 Quarterly Fiscal Year 2023/24 through Fiscal Year 2024/25 Strategic Workplan Update.
Recommended Action: That Council receive the first quarterly update on the FY 2023-2025 Strategic Workplan progress through June 30, 2024, and provide direction to staff on proposed new workplan items.
Jen Callaway, Town Manager, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Staff’s goal is to mirror Placer County’s food recovery program so the systems will be the same in the region.
Truckee Tap water branding, in collaboration with Truckee Donner Public Utility District, is close to having final concepts to present.
Council would like an update from Sierra Business Council on their building decarbonization project at a future meeting.
Staff has received tentative notice that the Town will be awarded grant funding for building decarbonization. This will go to the California Energy Commission board for final approval in November.
Dirt trail corridors can be considered when the Active Transportation Plan is discussed.
Mayor Polivy opened the item for public comment.
Seeing none, Mayor Polivy closed public comment.
Council Direction:
Add the following three items to the work plan:
o Task 3.20 Dirt Trail and Trail Amenities Grant Program. o Task 3.21 West River Street Parking Lot.
o Task 3.22 DEWBEYÚMUWEɁ Park Frontage Improvements and Street Alignment.
Add Housing Heights Limits, Residential Food Waste, and a Day Respite Center to the Bike Rack for future discussion and future prioritization. Add item to the workplan with specificity about 24/25 Warming Center. Reprioritize the Decarbonization Roadmap.
Monitor the Trails and Bikeways Master Plan/ Active Transportation Plan. Provide feedback regarding the Baker Tilly report at the earliest opportunity.
8. Council Reports
Vice Mayor Zabriskie
Attended the Truckee Chamber of Commerce Awards.
Attended the Visit Truckee Tahoe Annual celebration event. Attended the Sierra Business Council 30th Anniversary event. Attended the River Revitalization Steering Committee meeting.
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Attended the Economic Vitality Action Team meeting for the River Revitalization Steering Committee.
Attended the Housing Advisory Committee meeting.
Mayor Polivy
Attended the Sierra Business Council 30th Anniversary event. Attended a Truckee Dirt Union meeting.
Council Member Klovstad
Attended the Sierra Business Council 30th Anniversary event. Attended the Truckee Chamber of Commerce Awards event. Attended the Soroptimists International District 5 regional meeting. Attended the Biomass Task Force meeting.
Council Member Romack
Attended the Visit Truckee Tahoe Annual celebration event. Attended Good Morning Truckee.
Participated in the Hops and Homes event.
Council Member Henderson
Attended the Truckee Chamber of Commerce Awards event.
Mayor Polivy adjourned to Closed Session.
Mayor Polivy opened Closed Session items for Public Comment.
Seeing none, Mayor Polivy closed public comment.
9. Closed Session
9.1 Conference with Labor Negotiators - Agency designated representatives: Andy Morris, Town Attorney; Hilary Hobbs, Assistant to the Town Manager; Danny Renfrow, Chief of Police; and Jen Callaway, Town Manager.; and Employee Organization: Truckee General Employees Membership Association. Government Code Section 54957.
Reportable Action: None.
9.2 Conference With Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (One case) Reportable Action: None.
10. Adjournment: 7:23 p.m.
To the regular meeting of the Truckee Town Council October 8, 2024, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by:
Approved:
Sarah Ring, Deputy Town Clerk Dave Polivy, Mayor
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