Town Council Meeting August 26, 2025 Page 1 of 5
Town Council Meeting Minutes
August 26, 2025, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Zabriskie called the meeting to order at 4:59 p.m.
2. Roll Call: Council Members; Romack, Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Absent: Council Member Henderson.
Staff Present: Jen Callaway, Town Manager; Hilary Hobbs, Neighborhood Services and Sustainability Director; Nicole Casey, Administrative Services Director; Andy Morris, Town Attorney; Sarah Ring, Deputy Town Clerk; Becky Bucar, Public Works Director/Town Engineer; Danny Renfrow, Chief of Police; Denyelle Nishimori, Community Development Director; Kelly Carpenter, Town Clerk; Chris Hardy, Chief Information Security and Technology Officer; Lynn Baumgartner, Administrative Analyst II, Housing; Slater Stewart, Assistant Engineer; Danielle McHugh, Transportation Program Analyst; and Alfred Knotts, Assistant Public Works Director.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment: None.
5. Presentations
5.1 Danny Renfrow, Chief of Police, presented the Tahoe Truckee Homeless Advisory Coalition Update (presentation on file with Town Clerk). The Request for Proposal may help identify a location for the navigation center. Town is balancing the search for a navigation center location with the need to identify a provider at the location.
5.2 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Zabriskie opened presentation items for public comment.
Verbal comment received from: Teresa Johnston and Dave Rea.
Mayor Zabriskie closed public comment.
6. Consent Calendar
Council Member Polivy pulled Item 6.6 for further discussion.
Jen Callaway, Town Manager, pulled Item 6.7 for further discussion.
It was moved by Council Member Romack, and seconded by Vice Mayor Klovstad, to approve the Consent Calendar Items 6.1, 6.2, 6.3, 6.4, 6.5, 6.8 and 6.9 as follows:
6.1 Approved the Minutes for the August 12, 2025, Closed Session and Regular Meeting.
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6.2 Adopted Resolution 2025-56 adopting the Town of Truckee “2025 Tahoe Truckee Area Regional Transit Title VI Compliance Plan” (Plan) and authorize the Town Manager to sign the Plan and implement the associated policies and procedures.
6.3 Approved the side letter with the Truckee Police Officer's Association providing on-call pay to the sergeant in the Detective Sergeant specialty assignment.
6.4 (1) Adopted Ordinance 2025-06 amending Zoning Map Sheet 12 for Application 2024- 00000155/ZMA-LLA (Marks Zoning Map Amendment and Lot Line Adjustment); and (2) Determined the amendment to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15305 (Minor Alterations to Land Use Limitations) of the CEQA Guidelines.
6.5 Adopted Resolution 2025-55 approving the Railyard Mobility Hub Project as an eligible project for the Fiscal Year 25/26 State of Good Repair funding and authorizing the Town Manager to execute the associated Subrecipient Agreement.
6.8 Appointed Council Member Lindsay Romack as the voting delegate for the League of California Cities Annual Conference on October 8-10, 2025.
6.9 Appointed Alfred Knotts as the Town representative to the Truckee North Tahoe Transportation Management Association Board effective September 1, 2025.
The Consent Calendar carried with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4 - 0.
6.6 Resolution Supporting Public Lands.
Recommended Action: That Council adopt Resolution 2025-57 supporting public lands.
Council Discussion:
Approve the resolution with the proposed updated language. o “WHEREAS, Truckee, California is largely surrounded by federal public land and federal lands comprise 8.4% of the Town’s land area. These public lands are integral to the community’s economy, environment, and quality of life; and” Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
Approve the staff recommendation with recommended edits to the resolution language, “WHEREAS, Truckee, California is largely surrounded by federal public land and federal lands comprise 8.4% of the Town’s land area. These public lands are integral to the community’s economy, environment, and quality of life; and…” The staff recommendation, with the Council direction above, was moved by Vice Mayor Klovstad with, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Vice Mayor Klovstad, Council Member Polivy, Council Member Romack, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
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Abstained: None.
The motion passed 4 – 0.
6.7 Contract Award for 2025 Roadway Vegetation Management Project (C2614).
Recommended Action: That Council: (1) Award the 2025 Roadway Vegetation Management Project to Arbor Pros, LLC in the amount of $76,832.40; (2) Authorize a project construction contingency amount of $7,683.24 (10%) for a total authorized contract expenditure amount of $84,515.64; (3) Authorize the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount; and (4) Establish the Town Manager as the highest level of review for appeals regarding vegetation removal within the public right-of-way as part of this project.
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson
Abstained: None.
The motion passed 4 - 0.
7. Discussion Items
7.1 Appeal of Notice of Determination at 11636 Deerfield Drive.
Recommended Action: That Council conduct a public hearing and make a finding of non- compliance with the Town of Truckee Municipal Code and uphold the Notice of Determination and judgement amount of $500 or, alternatively, if Council determines that the Notice of Determination was not issued in accordance with Truckee Municipal Code, grant the appeal and overturn the Notice of Determination.
Item 7.1 is continued to a later date and time to be determined.
7.2 Truckee E-Bike Share Pilot Program Update and Direction on Future of Program.
Recommended Action: That Council: (1) Receive an update on the Truckee E-Bike Share Pilot Program; (2) Direct staff to develop a funding plan to continue the BCycle E-Bike Share Program through the 2026 season; and (3) Direct staff to issue a new Request for Proposal for E-Bike Share.
Alfred Knotts, Assistant Public Works Director, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The e-bike share program would be profitable if ridership increased four to five times more than the current numbers.
Town could solicit sponsorship opportunities in the community and BCycle could facilitate utilizing those funds.
These types of programs are often subsidized in other jurisdictions.
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It would be beneficial to develop a catalog of opportunities for different e-bike sharing programs that could potentially be offered.
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Vice Mayor Klovstad, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Klovstad, Council Member Romack, Council Member Polivy, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson
Abstained: None.
The motion passed 4 - 0.
7.3 Fee Schedule Update.
Recommended Action: That Council conduct a public hearing and adopt Resolution 2025-51 approving an inflationary adjustment, additions, and corrections to the Town-Wide Fee Schedule.
Nicole Casey, Administrative Services Director, presented from the staff report (presentation on file with Town Clerk).
Mayor Zabriskie opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Verbal comment received from: David Diamond and Michele Anderson.
Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Vice Mayor Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Vice Mayor Klovstad, Council Member Polivy, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4 - 0.
8. Council Reports
Mayor Zabriskie
Met with Brian Fredrickson of Pacific Crest Commons.
Attended the Housing Horizon’s Community Workshop.
Attended a number of Truckee Homeless Advisory Commission meetings. Attended the Mayor Manager’s breakfast with Jen Callaway, Town Manager. Attended Good Morning Truckee.
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Council Member Polivy
Requested support from other Council members to place on a future agenda a discussion about approaching the Truckee Donner Recreation and Park District regarding temporary use of the Veterans Hall as a warming center.
o The majority of the Council did not support having this discussion.
Vice Mayor Klovstad
Worked with the Climate Transformation Alliance on their strategic planning update. Attended Good Morning Truckee.
Council Member Romack
Attended the Downtown Pedestrian and Bike Crossing Committee meeting.
9. Adjournment: 6:32 p.m.
To the regular meeting of the Truckee Town Council on September 9, 2025, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by:
Approved:
Sarah Ring, Deputy Town Clerk Jan Zabriskie, Mayor
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