Town Council Meeting September 23, 2025 Page 1 of 6
Town Council Meeting Minutes
September 23, 2025, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Zabriskie called the meeting to order at 5:00 p.m.
2. Roll Call: Council Members; Romack, Henderson, Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Staff Present: Jen Callaway, Town Manager; Hilary Hobbs, Neighborhood Services and Sustainability Director; Denyelle Nishimori, Community Development Director; Andy Morris, Town Attorney; Sarah Ring, Deputy Town Clerk; Kelly Carpenter, Town Clerk; Danny Renfrow, Chief of Police; Yumie Dahn, Principal Planner; James Blattler, Emergency Services Manager; Chris Hardy, Chief Information Security and Technology Officer; Dan Wilkins, Transitional Public Works Director; Alfred Knotts, Assistant Public Works Director; Carissa Binkley, Economic Vitality Analyst; Lucas Kannall, Assistant Planner; and Lynn Baumgartner, Administrative Analyst II, Housing.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Verbal comment received from: Danielle Hughes.
5. Presentations
5.1 Mayor Zabriskie presented the Proclamation for Domestic Violence Awareness Month to Elizabeth Balmin of Sierra Community House.
5.2 Mayor Zabriskie presented the Proclamation for National Hispanic Heritage Month to Barbara Kane of Tahoe Truckee Unified School District, Bilingual Services.
5.3 Mayor Zabriskie presented the Proclamation in recognition of the retirement of Colleen Dalton.
5.4 Danny Renfrow, Chief of Police, presented the Tahoe-Truckee Homeless Action Coalition Update.
5.5 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Zabriskie opened public comment.
Verbal comment received from: Pam Hobday and Hardy Bullock.
Mayor Zabriskie closed public comment.
6. Consent Calendar
Docusign Envelope ID: 264187D4-2ABE-478B-85A3-9AA5EE494109
Town Council Meeting September 23, 2025 Page 2 of 6
It was moved by Council Member Henderson, and seconded by Council Member Polivy, to approve the Consent Calendar Items as follows:
6.1 Approved the Minutes of September 9, 2025, Closed Session and Regular Meeting.
6.2 Appointed Colleen Connors to the Lay Member seat of the Public Art Commission of Truckee to fill the vacancy and complete the term ending August 31, 2028.
6.3 Adopted Resolution 2025-27, adopting the Reserve and Designation Policy, retroactively effective as of June 2025.
6.4 Authorized the Town Manager to execute a contract with Raney Planning & Management, Inc. for professional services to prepare environmental review documents for The Old Trestle Distillery project in an amount not to exceed $56,365.
6.5 (1) Determined the ordinance is exempt from the California Environmental Quality Act (CEQA); and (2) Adopted Ordinance 2025-07, Amending the Truckee Municipal Code, Title 13 Streets and Sidewalks, Adding Chapter 13.08 Relating to Sidewalk Vending.
6.6 Reviewed and approved the recommended changes to the Rooted Renters Program Guidelines.
6.7 Authorized the Town Manager to execute a contract with Team CivX in the amount of $65,958, with a contract contingency of $9,042, for a total authorized contract amount of $75,000, to conduct public opinion surveys, ballot measure feasibility analysis and support related to the renewal of Measure V Road Maintenance Sales Tax (C2613).
6.8 (1) Amended the Riverview Sports Park Trail Connection Project (C2318) budget to increase the FY25/26 CIP budget by $166,626, bringing the total project budget to $1,187,624.08. (2) Approved a $138,855 contract change order with Ruppert, Inc. to include emergency trail work, with a 20% contingency in the amount of $27,771 for a total emergency trail work expenditure not to exceed $166,626; and (3) Authorized the Town Engineer to approve additional change order work within the approved contingency.
6.9 (1) Adopted Resolution 2025-59 amending the updated wage matrix dated September 30, 2025, adding a Communications Assistant to Range 10; (2) Authorized hiring a temporary second Communications Assistant through June 30, 2026; and (3) Approved the transfer of $55,000 from the Administrative Services Department budget to the Communications Division to cover the cost of the second temporary Communications Assistant.
6.10 Authorized the Town Manager to execute a contract amendment with InTech Mechanical Company, Inc. for a not to exceed amount of $100,000 for infrastructure and non- infrastructure projects; on-call service; and emergency on-call services related to the Town’s heating, ventilation, and air conditioning system.
6.11 (1) Adopted Resolution 2025-61 approving the abandonment of the ten-foot (10’) public utility easement (PUE) and the 20-foot light and air easement at 14741 Denton Avenue (APN 017-301-035); Lot 5, Donner Heights Subdivision Unit No. 1; and (2) Authorized the Town Manager to sign the Indemnification Agreement between the Town of Truckee and Thaddeus Zenon Mach Living Trust regarding APN 017-301-035.
The Consent Calendar carried with the following vote:
Ayes: Council Member Henderson, Council Member Polivy, Council Member Romack, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7. Discussion Items
7.1 Inclusion, Diversity, Equity and Accessibility (IDEA) Action Plan.
Recommended Action: That Council (1) Adopt the Inclusion, Diversity, Equity and Accessibility Docusign Envelope ID: 264187D4-2ABE-478B-85A3-9AA5EE494109
Town Council Meeting September 23, 2025 Page 3 of 6
Action Plan; and (2) Direct staff to work on the proposed actions as part of the 2025–2027 Strategic Priorities Workplan.
Andrea Fernandez Landa, Program Analyst II, Inclusion, Diversity, Equity & Accessibility, presented from the staff report via Zoom (presentation on file with Town Clerk).
Council Discussion:
Staff will use the same approach developed over the past year, following a blueprint shared across Town departments to guide community engagement efforts. Staff will explore methods to track and report metrics, including community-wide surveys and Spanish-language newsletter subscriptions, and will continue seeking additional ways to measure impact.
Mayor Zabriskie opened the item for public comment.
Verbal comment received from: Sophia Heidrick, Mountain Area Preservation.
Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Vice Mayor Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Vice Mayor Klovstad, Council Member Polivy, Council Member Henderson, and Mayor Zabriskie.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.2 River Revitalization Action Plan: R3 Playbook.
Recommended Action: That Council adopt the R3 Playbook, an Action Plan of the River Revitalization Steering Committee.
Carissa Binkley, Economic Vitality Analyst, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The River Revitalization Steering Committee may be brought back if necessary, to respond to catalyst site activity.
Mayor Zabriskie opened the item for public comment.
Verbal comment received from: Jan Holan.
Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Henderson, seconded by Council Member Romack, and adopted with the following vote:
Docusign Envelope ID: 264187D4-2ABE-478B-85A3-9AA5EE494109
Town Council Meeting September 23, 2025 Page 4 of 6
Ayes: Council Member Henderson, Council Member Romack, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Zabriskie adjourned for a recess at 7:25 p.m.
Mayor Zabriskie reconvened the meeting at 7:33 p.m.
7.3 7th Cycle Housing Element Kick-off.
Recommended Action: That Council receive a presentation on the 7th Cycle Housing Element timeline, Draft Regional Housing Needs Allocation (RHNA), the status of the Housing Element site inventory, and the public engagement strategy, and provide direction t o staff.
Yumie Dahn, Principal Planner, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Refine the public engagement strategy by adding non-profits to the list. Staff to proceed with engagement, inventory, and RHNA adjustments.
Mayor Zabriskie opened the item for public comment.
Verbal comment received from: Alexis Ollar.
Mayor Zabriskie closed public comment.
Council Direction:
Refine the public engagement strategy by adding non-profits to the list. Staff to proceed with engagement, inventory, and RHNA adjustments.
7.4 Truckee Donner Recreation and Park District Quimby Fee Update.
Recommended Action: That Council conduct a public hearing and adopt Resolution 2025- 60, updating subdivision park and recreational fees, “Quimby Fees”, required for tentative maps and applicable to newly created parcels.
Lucas Kannall, Assistant Planner, presented from the staff report (presentation on file with Town Clerk).
Mayor Zabriskie opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Vice Mayor Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Vice Mayor Klovstad, Council Member Polivy, Council Member Henderson, and Mayor Zabriskie.
Docusign Envelope ID: 264187D4-2ABE-478B-85A3-9AA5EE494109
Town Council Meeting September 23, 2025 Page 5 of 6
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.5 Special Event Public Safety Portable Barrier Purchase Authorization.
Recommended Action: That Council authorize the purchase of two 54-Unit Pitagone F18 Barrier Trailer Kits for the purpose of special event vehicle barriers from ARX Perimeters, LLC., for a total of $192,352, plus freight and sales tax.
James Blattler, Emergency Services Manager, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
It was noted that relying on police cars as barriers posed risks, since they must remain mobile and cannot always stay in place.
Staff explained the 54 units would cover five closure points. Barriers would be deployed in sections of eight units, allowing pedestrian flow while blocking vehicles. Staff suggested exploring opportunities to help cover deployment costs, potentially through the special event permit process.
o Cost recovery will be revisited during a future update to the Town’s Special Event Policy.
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Vice Mayor Klovstad, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Vice Mayor Klovstad, Council Member Romack, Council Member Polivy, Council Member Henderson, and Mayor Zabriskie.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8. Council Reports
Mayor Zabriskie
Attended the Truckee Community Block Party.
Will speak on behalf of the Town at the upcoming Economic Resource Council meeting. Attended the Dark Skies Art Exhibit.
Council Member Polivy
Attended the Truckee Community Block Party.
Attended a Visit Truckee Tahoe meeting.
Vice Mayor Klovstad
Attended the Truckee Community Block Party.
Requested support from Council to support a letter to be drafted regarding the Liberty Utilities rate increase.
Docusign Envelope ID: 264187D4-2ABE-478B-85A3-9AA5EE494109
Town Council Meeting September 23, 2025 Page 6 of 6
o Support was given to draft a letter and present at a future meeting under consent.
Council Member Romack
Attended the Truckee Community Block Party.
Attended the grand opening of the Model Railroad Art Display at Truckee Donner Recreation & Park District Recreation Center.
Council Member Henderson
No formal meetings, but met with multiple constituents. Announced Public Lands Day.
9. Adjournment: 8:55 p.m.
To the regular meeting of the Truckee Town Council October 14, 2025, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Sarah Ring, Deputy Town Clerk Jan Zabriskie, Mayor
Docusign Envelope ID: 264187D4-2ABE-478B-85A3-9AA5EE494109