Town Council Meeting October 14, 2025 Page 1 of 5
Town Council Meeting Minutes
October 14, 2025, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Zabriskie called the meeting to order at 5:04 p.m.
2. Roll Call: Council Members; Romack, Henderson, Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Staff Present: Chris Hardy, Chief Information Security and Technology Officer; Denyelle Nishimori, Community Development Director; Becky Bucar, Public Works Director/Town Engineer; Kelly Carpenter, Town Clerk; Andy Morris, Town Attorney; Nicole Casey, Administrative Services Director; Hilary Hobbs, Neighborhood Services and Sustainability Director; Danny Renfrow, Police Chief; Jen Callaway, Town Manager; Alfred Knotts, Assistant Public Works Director; Mike Carr, Code Compliance Officer; Rosie Johnson, Program Analyst II, James Blattler, Emergency Services Manager; Jenna Gatto, Town Planner.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Verbal comment received from: Ryan Parrish.
5. Presentations
5.1 Mayor Zabriskie presented the Breast Cancer Awareness Month Proclamation.
5.2 Mayor Zabriskie presented the Truckee River Day Proclamation to Eben Swain of Truckee River Watershed Council.
5.3 Danny Renfrow, Police Chief, presented the Tahoe Truckee Homeless Action Coalition Update.
5.4 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Zabriskie opened public comment.
Seeing none, Mayor Zabriskie closed public comment.
6. Consent Calendar
Council Member Polivy pulled Item 6.5 for further discussion.
It was moved by Council Member Polivy, and seconded by Council Member Henderson, to approve the Consent Calendar Items 6.1, 6.2, 6.3, 6.4, 6.6 and 6.7 as follows:
6.1 Approved the minutes for September 23, 2025, Regular Meeting.
6.2 Accepted an update on the status of the Railyard Mobility Hub Phase 2B Project (C2508) and approved a contract amendment with JKAE of $59,000 for a total contract amount of $382,000 and contingency of $18,000.
6.3 Rejected the claim for damages against the Town of Truckee.
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6.4 Adopted Resolution 2025-63 approving the Town of Truckee’s revised 2025 Tahoe Truckee Area Regional Transit Title VI Compliance Plan (Plan) and authorized the Town Manager to sign the Plan and implement the associated policies and procedures.
6.6 Authorized the Town Manager to execute one Mills Act Historic Preservation contract for 10160 Church Street (APN 019-114-002).
6.7 Re-appointed Carole Sesko and appointed Brandon Brooks to HPAC for four-year terms.
The Consent Calendar carried with the following vote:
Ayes: Council Member Romack, Council Member Henderson, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
6.5 Public Comment Letter to California Public Utilities Commission Regarding Liberty Utilities’ General Rate Case.
Recommended Action: That Council authorize the Mayor to sign the public comment letter to California Public Utilities Commission regarding Liberty Utilities’ General Rate Case.
Mayor Zabriskie opened the item for public comment.
Verbal comment received from: Steve Teshera.
Mayor Zabriskie closed public comment.
It was moved by Council Member Henderson, and seconded by Vice Mayor Klovstad, to approve the Consent Calendar Item 6.5 as follows:
The Consent Calendar Item 6.5 carried with the following vote:
Ayes: Council Member Romack, Council Member Henderson, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie
Noes: Council Member Polivy
Absent: None.
Abstained: None.
The motion passed 4-1.
7. Discussion Items
7.1 Appeal of Notice of Determination at 11636 Deerfield Drive.
Recommended Action: That Council conduct a public hearing and make a finding of non-compliance with the Town of Truckee Municipal Code to uphold the Notice of Determination and judgment amount of $500.
Rosie Johnson, Program Analyst II, presented from the staff report (presentation on file with Town Clerk).
Appellants Mario and Cynthia Vasquez presented.
Mayor Zabriskie opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Written comment received from: Jack Kashtan.
Mayor Zabriskie closed public comment.
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Council Discussion:
Due to the increase in “listed, not registered” properties, staff has updated their process to include sending communication via certified mail, posting notice of violation on the premise and increasing timing to request a hearing to 21 days.
Council has the authority to uphold the citation but waive the fine. The questions and answers and public comment submitted for the August 26, 2025, Town Council meeting will be included as part of the record for this meeting.
Council Direction:
Staff to uphold citation but waive the fine.
The staff recommendation, with additional Council direction, was moved by Council Member Henderson, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Henderson, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Zabriskie adjourned for a recess at 6:07 p.m.
Mayor Zabriskie reconvened the meeting at 6:17 p.m.
7.2 Questions on the Town of Truckee Financial Policies.
Recommended Action: That Council provide direction on several questions regarding potential changes to and the establishment of specific Town Fiscal Policies.
Nicole Casey, Administrative Services Director, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
To identify the assets of a debtor, the Town would continue to use its current methods of collection which includes putting a lien on property, obtaining a court judgment, pursuing bankruptcy proceedings or using collection agency.
Staff is not able to determine how frequently it comes up against the purchasing limit but anticipates it will become more frequent due to inflation and tariffs. The parties to the Planning Deposit Contract are the Town and the contractor. The applicant is not a party to the contract.
The Town Manager would approve an emergency and delegate a Director of Emergency Services.
o The Director of Emergency Services would then be responsible for the emergency purchasing process.
o Staff could include a recommendation to follow FEMA rules and criteria as a best practice.
If there is no available group rate for lodging during travel on Town business, the reimbursement would be at the IRS rate times 125%.
Staff’s intention in the policy regarding tipping would be to include the same rate for elected officials and staff.
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
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Support staff’s recommendation for Uncollectable Debts Limits Support increasing Purchasing Limit Authority to $75,000. o Staff to bring back for discussion having a regularly scheduled review of the CPI adjustment.
Support staff’s recommendation for Blanket Purchase Orders Limit. Support staff’s recommendation for Planning Deposit Contracts. Support staff’s recommendation for Emergency Purchasing. o Staff to bring back for discussion the possibility of including a second person for an additional approval.
Support staff’s recommendation for Travel Policies.
o Staff to include language for situations that do not have a group rate. Support staff’s recommendation for Claims Process to increase to $65,000 and remove in-house investigations.
Support staff’s recommendation for Capitalization Threshold. Support staff’s recommendation for Grant Application Process to increase to $100,000 and not require Council approval unless required by the grant. o If Council approval is required, the grant would be brought to Council on consent before submitting the application to the granting agency. o Staff will bring for further discussion the option of having the Mayor and Vice Mayor approve the grant application if timing is sensitive.
7.3 Town Manager Contract Approval and Wage Matrix Amendment.
Recommended Action: That Council: (1) Approve the Employment Agreement for Town Manager Jennifer Callaway for the period October 26, 2025, to October 25, 2029, with a salary of $299,576.12, deferred compensation of $21,592, pension costs of $42,953, and other fringe benefits, including health insurance of $52,819; and (2) Adopt Resolution 2025-65 amending the updated wage matrix dated October 26, 2025.
Nicole Casey, Administrative Services Director, presented from the staff report (presentation on file with Town Clerk).
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Henderson, seconded by Vice Mayor Klovstad, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Henderson, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8. Council Reports
Council Member Romack
Attended the Truckee Chamber of Commerce Awards Ceremony. Attended a Truckee Chamber of Commerce board meeting. Attended the League of California Cities annual conference.
Council Member Henderson
Attended a LAFCo meeting.
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Promoted the Truckee Elementary walk-a-thon.
Announced the formation of a nonpartisan coalition for rural communities.
Council Member Polivy
Attended the Truckee Chamber of Commerce Awards ceremony.
Vice Mayor Klovstad
Attended the Truckee Chamber of Commerce Awards ceremony. Attended the Climate Transformation Alliance quarterly meeting. Participated in Climate Transformation Alliance strategic planning session.
Mayor Zabriskie
Attended the Truckee River Basin Watershed Group meeting. Attended the Nevada County Economic Summit.
Attended the Truckee Chamber of Commerce Awards ceremony. Attended the Tahoe Truckee Housing Advisory Coalition chairman’s meeting. Attended the Tahoe Truckee Housing Advisory Coalition public meeting. Participated in the Prosser Firewise meeting.
Attended the Truckee River Legacy Foundation meeting. Attended the Truckee North Tahoe Transportation Management Association meeting. Attended Nevada County Economic Sustainability conference. Attended a presentation on sustainable wood products.
9. Closed Session
9.1 Public Employee Performance Evaluation: Town Manager; Government Code Section 54957.
Reportable Action: None.
10. Adjournment: 8:30 p.m.
To the regular meeting of the Truckee Town Council, October 28, 2025, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Jan Zabriskie, Mayor
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