Special Town Council Meeting November 10, 2025 Page 1 of 5
Special Town Council Meeting Minutes
November 10, 2025, 5:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Zabriskie called the meeting to order at 5:02 p.m.
2. Roll Call: Council Members; Romack, Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Absent: Council Member Henderson.
Staff Present: Logan McDonald, IT Systems Analyst; Denyelle Nishimori, Community Development Director; Becky Bucar, Public Works Director/Town Engineer; Kelly Carpenter, Town Clerk; Andy Morris, Town Attorney; Nicole Casey, Administrative Services Director; Hilary Hobbs, Neighborhood Services and Sustainability Director; Danny Renfrow, Police Chief; Jen Callaway, Town Manager; Alfred Knotts, Assistant Public Works Director; Erin Brewster, Sustainability Program Manager; James Blattler, Emergency Services Manager; Jenna Gatto, Town Planner; Kathryn Anderson, Animal Community Service Officer; Yumie Dahn, Principal Planner; Mike Ross, Chief Building Official; Melanie Grebitus, Program Analyst II; Jenna Gatto, Town Planner; Lynn Baumgartner, Program Analyst II; and Kathryn Anderson, Animal Community Service Officer.
3. Pledge of Allegiance: Recited in unison.
• Laura Sailor acknowledged the Wašíšiw homelands.
4. Public Comment: None.
5. Presentations
5.1 Kelly Carpenter, Town Clerk, provided an update on the election results.
5.2 Mayor Zabriskie presented the budget award from the Government Finance Officers Association to Cindy Peterson, Finance Manager, and Nicole Postlewaight, Senior Accountant, on behalf of the Town of Truckee.
5.3 Mayor Zabriskie presented the proclamation for Extra Mile Day to Richard Anderson and Mitch Clarin on behalf of the Rotary Club of Truckee.
5.4 Mayor Zabriskie presented the proclamation for Veterans Day to Kathryn Anderson, Animal Community Service Officer.
• A video was played honoring veterans.
5.5 Mayor Zabriskie presented the Small Business, Big Applause Award to Wagon Train.
5.6 Recognition of Gratitude Month:
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Special Town Council Meeting November 10, 2025 Page 2 of 5 • The Truckee Chamber of Commerce received a gratitude award from Council Member Polivy;
• Truckee AYSO and Truckee Little League received a gratitude award from Council Member Romack;
• The Truckee Donner Land Trust received a gratitude award from Vice Mayor Klovstad; • La Fuerza Latina and Craig Rowe received a gratitude award from Council Member Henderson;
• Joan Jones received a gratitude award from Mayor Zabriskie; and • Herman Fillmore and Washoe Tribe of Nevada and California received a gratitude award from the Town of Truckee (recipients not in attendance).
Mayor Zabriskie opened public comment.
Verbal comment received from: Ed Vento.
Mayor Zabriskie closed public comment.
Mayor Zabriskie called for a recess at 6:25 p.m.
Mayor Zabriskie reconvened the meeting at 6:52 p.m.
5.7 Kyra Ross of Emanuels Jones and Associates presented an update on legislative advocacy (presentation on file with Town Clerk).
5.8 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Zabriskie opened public comment.
Seeing none, Mayor Zabriskie closed public comment.
6. Consent Calendar
It was moved by Council Member Romack, and seconded by Vice Mayor Klovstad, to approve the Consent Calendar Items 6.1 through 6.3 as follows:
6.1 Approved the Minutes for the October 28, 2025, Special Town Council Meeting and Joint Meeting with Tahoe Forest Hospital District.
6.2 Approved the T own Manager Pay Increase.
6.3 (1) Amended the Fiscal Year 25/26 budget to create a new Capital Improvement Project C2619: 2028 Solid Waste Franchise Agreement Development, with a budget of $359,969 to support consultant costs associated with preparing the next solid waste franchise agreement, to be funded from the Solid Waste Fund reserves; (2) Authorized the Town Manager to execute a contract with HF&H Consultants, LLC, in the amount of $324,969 through June 30, 2028, for consultant services to develop a new solid waste franchise agreement; and (3) Authorized the Town Manager to approve a one -year extension of the current franchise agreement with Tahoe Truckee Sierra Disposal, Inc. to accommodate the recommended timeline for development of the next franchise agreement.
The Consent Calendar carried with the following vote :
Ayes: Council Member Romack, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
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Special Town Council Meeting November 10, 2025 Page 3 of 5 The motion passed 4 - 0.
7. Discussion Items
7.1 Special Circumstances Rate Adjustment for Commercial Recycling.
Recommended Action: That Council: (1) Approve a special circumstances commercial solid waste rate adjustment of 2.11%, effective April 1, 2026, to add twice-a-week commercial recycling service as an option for commercial customers; and (2) Authorize the Town Manager to execute a letter agreement with Tahoe Truckee Sierra Disposal to utilize $24,193 from the Solid Waste Fund reserves to cover the Fiscal Year 2025/26 costs of the proposed commercial rate increase, fully subsidizing increased costs through June 30, 2026.
Melanie Grebitus, Program Analyst II, presented from the staff report (on file with the Town Clerk).
Council Discussion:
• It isn’t unusual for the solid waste fund to have a large balance especially considering emergency preparedness.
• The Franchise Agreement was initially designed to incentivize businesses to sign up for the recycling program by including the cost into the garbage rate as not as a fee -for- service expense.
• Council encouraged staff to research the fee -for-service option for future discussion. • To further incentive businesses, staff will consider including wildlife resistant commercial recycling containers as an option under the new Franchise Agreement instead having them be an out-of-pocket expense for those businesses.
• Staff plans to provide clear and consistent communication to businesses to educate them regarding alternative cardboard recycling options so as to not have an impact on residential cardboard recycling.
• Council encourages education to the broader community about the entire recycling program.
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Klovstad, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4 - 0.
7.2 2025 Affordable Housing In-Lieu Fee and Workforce Housing Ordinance Review.
Recommended Action: That Council accept the update on the affordable housing in-lieu fee update and Workforce Housing Ordinance.
Yumie Dahn, Principal Planner, presented from the staff report (on file with the Town Clerk).
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Special Town Council Meeting November 10, 2025 Page 4 of 5 Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
• Council accepted the staff update.
7.3 Consideration of an Ordinance amending Title 15 of the Municipal Code for the purpose of adopting the updated California Building Code of Regulations.
Recommended Action: That Council: (1) Introduce Ordinance 2025-09 Amending Title 15 of the Truckee Municipal Code to Adopt By Reference the 2025 Edition of the California Building Standards Code with Certain Additions, Insertions, Deletions and Changes Thereto; and (2) Set a public hearing for November 24, 2025, to consider the second reading and adoption of the ordinance, and direct the Town Clerk to publish the necessary public notices.
Mike Ross, Chief Building Official, presented from the staff report (on file with the Town Clerk).
Council Discussion:
• Staff has had conversations with Contractors Association of Truckee -Tahoe regarding this subject.
• The California Fire Code will come back to Council as a separate item at the November 24, 2025 meeting.
Mayor Zabriskie opened the item for public comment.
Seeing none, Mayor Zabriskie closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: Council Member Henderson.
Abstained: None.
The motion passed 4 - 0.
8. Council Reports
Council Member Romack
• Attended the Joint County/Cities/Town meeting in Nevada City.
Council Member Polivy
• Nothing to report.
Vice Mayor Klovstad
• Nothing to report.
Mayor Zabriskie
• Attended the Joint County/Cities/Town meeting in Nevada City.
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Special Town Council Meeting November 10, 2025 Page 5 of 5 • Attended the Truckee North Tahoe Transportation Management Association board meeting.
9. Adjournment: 8:09 p.m.
To the Special Meeting of the Truckee Town Council, November 24, 2025, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Jan Zabriskie, Mayor
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