Special Town Council Meeting December 09, 2025 Page 1 of 5
Special Town Council Meeting Minutes
December 09, 2025, 7:00 PM
Town Hall – Administrative Center | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Zabriskie called the meeting to order at 7:44 p.m.
2. Roll Call: Council Members; Romack, Henderson, Polivy, Vice Mayor Klovstad, and Mayor Zabriskie.
Staff Present: Chris Hardy, Chief Information and Technology Officer; Denyelle Nishimori, Community Development Director; Becky Bucar, Public Works Director/Town Engineer; Kelly Carpenter, Town Clerk; Andy Morris, Town Attorney; Nicole Casey, Administrative Services Director; Hilary Hobbs, Neighborhood Services and Sustainability Director; Danny Renfrow, Police Chief; Jen Callaway, Town Manager; Alfred Knotts, Assistant Public Works Director; James Blattler, Emergency Services Manager; Slater Stewart, Associate Engineer; Dan Wilkins, Transitional Public Works Director/Town Engineer; Nola Mitchell, Associate Engineer; Scott Mathot, Engineer Manager; Mariah Stone, Communications Assistant.
3. Pledge of Allegiance: Deferred.
4. Public Comment: None.
5. Election Program
5.1 Council Reorganization.
Selection of Mayor.
Council Member Henderson nominated Vice Mayor Klovstad to serve as Mayor. The motion was seconded by Council Member Polivy.
The nomination carried with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Council Member Henderson, Vice Mayor Klovstad, and Mayor Zabriskie.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Selection of Vice Mayor.
Council Member Romack nominated Council Member Henderson to serve as Vice Mayor. The motion was seconded by Council Member Polivy.
The nomination carried with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Council Member Henderson, Council Member Zabriskie, and Mayor Klovstad.
Noes: None.
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Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Klovstad presented Council Member Zabriskie with a plaque in recognition of his service as mayor.
Council Member Zabriskie provided comment.
Council Member Romack, Council Member Polivy and Vice Mayor Henderson provided comment.
6. Presentations
6.1 Mayor Klovstad presented Dan Wilkins, Transitional Public Works Director/Town Engineer, with a proclamation and a plaque with a key to the town in recognition of his retirement from the Town of Truckee.
Dan Wilkins provided comment.
6.2 Jen Callaway, Town Manager, presented the Town Manager Report. Danny Renfrow, Chief of Police, provided an update on the navigation center. Mayor Klovstad recognized Jen Callaway, Town Manager, for the national CXO Award from Gov Business Review.
Mayor Klovstad opened public comment.
Verbal comment received from: Kathleen Eagan, David Diamond, and Mike Vaughn.
Mayor Klovstad closed public comment.
Mayor Klovstad adjourned for a recess at 8:48 p.m.
Mayor Klovstad reconvened the meeting at 9:00 p.m.
7. Consent Calendar
It was moved by Council Member Zabriskie, and seconded by Council Member Polivy, to approve the Consent Calendar Items 7.1 through 7.7 as follows:
7.1 Approved the minutes for the November 24, 2025, Special Meeting.
7.2 Authorized the Town Manager to execute a contract with Rincon Consultants, Inc. to develop an equitable funding strategy for building decarbonization for existing residential and commercial buildings for a total not to exceed amount of $108,225.
7.3 (1) Authorized the Town Manager to execute a contract with DKS Associates to conduct a Comprehensive Large-Scale Evacuation Study for a total not to exceed amount of $249,499; (2) Authorized a budget increase of $23,838 for the Tahoe Donner Emergency Egress Improvement project (C2513) for a total of $273,838; and (3) Authorized the Town Manager to execute an amendment to the Reimbursement Agreement between the Town of Truckee and Tahoe Donner Association to conduct an evacuation study and increase the authorized reimbursement amount from $250,000 to $273,838.
7.4 Adopted Ordinance 2025-10 amending the Truckee Municipal Code, Title 18 Development Code and Town of Truckee Zoning Map, and determine the amendments to be exempt from the California Environmental Quality Act (CEQA) under Sections 15060(c)(2) and 15060(c)(3) of Title 14 of the California Code of Regulations, and Section 15061(b)(3) of the State CEQA Guidelines.
7.5 (1) Authorized the Town Manager to execute a Land Exchange Agreement with Edgar J.
Stratton and Galeen R. Stratton for purposes of exchanging Town right of way for private Docusign Envelope ID: 0272ECC3-A91B-4436-B898-8CC8AFC0CA22
Special Town Council Meeting December 09, 2025 Page 3 of 5 property along West River Street; and (2) Authorized the Town Manager to approve minor modifications to the agreement and exhibits if necessary prior to execution.
7.6 (1) Authorized the Town Manager to sign an agreement with MissionSquare to add a 401(a) deferred compensation plan option for Town employees; (2) Authorized the Town Manager to sign a side letter with the Truckee Mid-Management Association; and (3) Authorized the Town Manager to approve minor, non-substantive changes to the side letter, as needed.
7.7 Accepted the financial update for the quarter ended September 30, 2025.
The Consent Calendar carried with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Council Member Zabriskie, Vice Mayor Henderson and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
8. Discussion Items
8.1 Public Hearing on Assembly Bill 1600 Traffic and Facilities Impact Fee and Fee Adjustments for Fiscal Year 2024/2025.
Recommended Action: That Council conduct a public hearing on Fiscal Year 2024/2025 Assembly Bill (AB) 1600 fee revenues and expenditures and adopt Resolution 2025-71 making findings to retain AB1600 fees collected in excess of five years ago, which remain unspent, and approving the annual AB 1600 program fee adjustments.
Slater Stewart, Associate Engineer, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The Construction Cost Index from Engineering News Record are regionally based. Residential Traffic Impact fees are $3.72 per square foot; Residential Facilities Impact fees are $1.73 per square foot.
An update to the AB1600 program fees is in Council’s bike rack. o Staff and Council can discuss in more detail at the January 29, 2026, Council retreat.
Mayor Klovstad opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Zabriskie, and Mayor Klovstad.
Noes: Council Member Polivy and Vice Mayor Henderson.
Absent: None.
Abstained: None.
The motion passed 3 - 2.
8.2 Clean-Up Portions of Truckee Municipal Code.
Recommended Action: That Council introduce Ordinance 2025-08 to clean up portions of the Docusign Envelope ID: 0272ECC3-A91B-4436-B898-8CC8AFC0CA22
Special Town Council Meeting December 09, 2025 Page 4 of 5 Truckee Municipal Code, specifically Chapter 1.04; Section 2.06.030, 7.03.010, 7.03.020,
7.06.020; Chapter 9.12; and Section 10.07.020; and amend Chapter 2.20 to enact a new Section
2.20.040.
Kelly Carpenter, Town Clerk, presented from the staff report (presentation on file with Town Clerk).
Mayor Klovstad opened the item for public comment.
Seeing none, Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Romack, Council Member Polivy, Council Member Zabriskie, Vice Mayor Henderson and Mayor Klovstad
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
9. Council Reports
Council Member Zabriskie
Met with the President/Chief Executive Officer and Vice President of Volunteers of America.
Attended a Tahoe Truckee Homeless Action Coalition meeting. Presented Town’s accomplishments in 2025 to the local chapter of the Democratic Party.
Participated in a presentation with Citizens’ Climate Lobby to Rep. Kevin Kiley’s office.
Participated in a housing presentation with Town staff at Tahoe Truckee Unified School District.
Council Member Romack
Attended the community retirement celebration for Dan Wilkins, Transitional Public Works Director/Town Engineer.
Participated in conversations regarding the Chamber of Commerce’s contract renewal.
Attended a training from the Institute for Local Government. Discussed an email received from the Truckee Tahoe Workforce Housing Agency regarding the formation of an Ad Hoc Committee.
Council Member Polivy
Attended a Chamber of Commerce mixer.
Attended a ribbon cutting.
Attended the community retirement celebration for Dan Wilkins, Transitional Public Works Director/Town Engineer.
Attended a Visit Truckee Tahoe board meeting.
Vice Mayor Henderson
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Special Town Council Meeting December 09, 2025 Page 5 of 5 Attended various holiday parties.
Participated in the Holidays Not Forgotten program.
Mayor Klovstad
Attended the Town’s holiday party.
Attended Climate Transformation Alliance Governing Partners meeting.
10. Adjournment: 9:39 p.m.
To the regular meeting of the Truckee Town Council on January 13, 2026, at 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by:
Approved:
Kelly Carpenter, Town Clerk Anna Klovstad, Mayor
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