Town Council Meeting June 09, 2026 Page 1 of 7
Town Council Meeting Minutes
June 09, 2026, 5:00 PM
Town Hall | Council Chambers | 10183 Truckee Airport Road, Truckee, CA
1. Call to Order: Mayor Klovstad called the meeting to order at 5:01 p.m.
2. Roll Call: Council Members Polivy, Romack, Zabriskie; Vice Mayor Henderson, and Mayor Klovstad.
Staff Present: Jen Callaway, Town Manager; Hilary Hobbs, Assistant Town Manager; Nicole Casey, Administrative Services Director; Denyelle Nishimori, Community Development Director; Becky Bucar, Public Works Director/Town Engineer; Danny Renfrow, Chief of Police; Kelly Ca rpenter, Town Clerk; Andy Morris, Town Attorney; Chris Hardy, Chief Information Security and Technology Officer; Jenna Gatto, Town Planner; Laura Dabe, Senior Planner; Carissa Binkley, Economic Vitality Program Analyst II; Slater Stewart, Senior Engineer; Alfred Knotts, Assistant Public Works Director; Danielle McHugh, Transportation Program Coordinator; Melanie Grebitus, Sustainability Program Analyst II; Erin Brewster, Sustainability Program Manager; Lynn Baumgartner, Housing Program Coordinator; Nathan Black, Associate Engineer; James Blatter, Emergency Services Manager.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Written comment received from: Candace Cohen, Cari Pompanin, Emelie Kashtan, Mike Cooke, and Rebecca Lueck.
Verbal comment received from: Emilie Kashtan.
5. Presentations
5.1 Mayor Klovstad presented the Proclamation for Truckee/Tahoe Bike Month to Annie Rosenfeld of Tahoe Donner Association.
5.2 Mayor Klovstad presented the Proclamation recognizing Eliza Tudor’s retirement as Executive Director of Nevada County Arts Council.
5.3 Mayor Klovstad presented the Proclamation for National Homeownership Month to Matt O’Grady of the Martis Fund.
5.4 Slater Stewart, Senior Engineer, presented an update on the Town’s Capital Improvement Projects.
5.5 Jen Callaway, Town Manager, presented the Employee Incentive Awards.
5.6 Jen Callaway, Town Manager, presented the Town Manager Report.
Mayor Klovstad opened public comment.
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Verbal comment received from: Kellie Culter and Troy Corliss.
Mayor Klovstad closed public comment.
6. Consent Calendar
Council Member Romack pulled Item 6.4 for further discussion.
Mayor Klovstad opened public comment.
Seeing none, Mayor Klovstad closed public comment.
It was moved by Council Member Romack, and seconded by Vice Mayor Henderson, to approve the Consent Calendar Items 6.1 through 6.3, and 6.5 through 6.11 as follows:
6.1 Approved the minutes of the May 26, 2026, Regular Meeting.
6.2 Adopted Resolution 2026-30 to call for the General Municipal Election on November 3, 2026, and request consent from Nevada County Board of Supervisors to consolidate the General Municipal Election with the Statewide General Election.
6.3 (1) Received the Lease to Locals annual report; (2) Adopted the updated Lease to Locals Program Guidelines; and (3) Authorized the Town Manager to execute a contract amendment with Placemate in the amount of $120,000 for a total amended contract amount of $360,000 and extend the contract term through June 30, 2027, pending approval of the fiscal year 2026/27 budget.
6.5 Approved the purchase of one mobile Automated License Plate Recognition system from ComSonics in an amount up to $63,000.
6.6 (1) Awarded the 2026 Guardrail Replacement Project (C2318) construction contract to Dirt and Aggregate Interchange Inc. in the amount of $368,888; (2) Authorized a contingency amount of $138,333 (37.5%) for the Dirt and Aggregate Interchange Inc. contract for a total authorized contract amount of $507,221; (3) Authorized the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount; (4) Awarded an Inspection and Construction Management Services Contract to Acumen Engineering in the amount of $50,316; and (5) Authorized a contingency amount of $5,032 (10%) for the Acumen Inspection and Construction Management Services Contract for a total project expenditure amount of $55,348.
6.7 Approved a contract with JKAE for bidding support services for the construction phase of the Truckee Railyard Mobility Hub Project – Phase 2B for a not-to-exceed amount of $12,550.
6.8 (1) Adopted Resolution 2026-23 declaring a 0.04 acre portion of Town right-of-way adjacent to West River Street as exempt surplus land pursuant to Government Code section 54221 (f)(1)(C); (2) Directed Town staff to transmit a copy of Resolution 2026-23 to the California Department of Housing and Community Development; (3) Adopted Resolution 2026-26 approving a Minor Street Vacation; and (4) Authorized the Town Manager and/or Town Engineer to execute all documents necessary to meet the obligations of the Land Exchange Agreement.
6.9 Approved the updated Cal OES Designation of Applicant’s Agent Resolution for Non-State Agencies.
6.10 (1) Adopted Resolution 2026-31 to adopt the Town of Truckee Fiscal Year (FY) 2026/27 Operating and Capital Improvement Plan Budget, including proposed personnel changes; (2) Adopted the estimated actuals for FY 2025/26 Capital Improvement Projects as amended budget amounts; and (3) Directed staff to begin the recruitment process as soon as possible, for the additional positions included in the FY 2026/27 budget, so long as hiring does not occur until the new fiscal year.
6.11 Approved Resolution 2026-32 (1) adopting the Town of Truckee Job Classification list effective for fiscal year 2026/27 pursuant to the requirements of the California Code of
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Regulations, Title 2, Section 570.5; (2) providing a 3.0% cost-of-living pay adjustment to the Town Manager, Jennifer Callaway, resulting in an annual pay amount of $308,563.44; and (3) providing a 3.0% cost-of-living pay adjustment to the Town Attorney, Andy Morris, resulting in an annual pay amount of $275,503.27.
The Consent Calendar carried with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack, Vice Mayor Henderson and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
6.4 Truckee Home Access Program Review, Guidelines Update, and Contract Renewal.
Recommended Action: That Council: (1) receive the Truckee Home Access Program (THAP) annual report; (2) adopt the updated THAP Guidelines; and (3) authorize the Town Manager to execute a contract amendment with HousingINC in the amount of $87,000 for a total amended contract amount of $418,147 for program administration and extend the contract term through June 30, 2027, pending approval of the fiscal year 2026/27 budget.
Council Discussion:
The THAP Guidelines require an asset cap of 30% or below. Retirement accounts are excluded from the asset cap.
Staff will include this item as part of the Council workplan update to discuss possibly increasing the asset cap or having it removed.
Mayor Klovstad opened public comment.
Seeing none, Mayor Klovstad closed public comment.
The staff recommendation was moved by Council Member Zabriskie, seconded by Council Member Polivy, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack, Vice Mayor Henderson and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7. Discussion Items
7.1 Adopt Resolution 2026-28 for 2026 Parcel Charges for Town Special Service Areas and Permanent Road Divisions.
Recommended Action: That Council conduct a public hearing on Town Special Service Areas and Permanent Road Divisions and adopt Resolution 2026-28 setting assessments for the 2026/2027 fiscal year.
Slater Stewart, Senior Engineer, presented from the staff report (presentation on file with Town Clerk).
Mayor Klovstad opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
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Verbal comment received from: Annie Rosenfeld.
Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack, Vice Mayor Henderson and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.2 Delinquent Accounts for Residential Solid Waste Services.
Recommended Action: That Council conduct a public hearing and adopt Resolution 2026-27 establishing delinquent residential solid waste service accounts and authorizing the Nevada County Auditor-Controller to place direct charges on the secured tax roll for collection of delinquent account balances.
Melanie Grebitus, Sustainability Program Analyst II, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
Staff will report back to Council regarding the charges for the multiple units at 13417 Moraine.
Mayor Klovstad opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Vice Mayor Henderson, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack, Vice Mayor Henderson and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.3 Adopt Resolution 2026-25 Establishing Solid Waste Rates for Fiscal Year 2026/27.
Recommended Action: That Council: (1) conduct a public hearing and adopt Resolution 2026- 25 establishing residential and commercial solid waste rates and the Nevada County Auditor- Controller to place direct charges on the secured tax roll for solid waste collection services in CSA 7, Tax Area 03; and (2) authorize the Town Manager to execute a contract with Tahoe Truckee Disposal Co., Inc. (dba Tahoe Truckee Sierra Disposal), for up to $20,000 for fiscal year 2026/27 for costs of extending residential yard waste programs, to be funded from Solid Waste Fund reserves.
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Erin Brewster, Sustainability Program Manager, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The rate stabilization fund is distinguishable from a franchise fee because the funds will go back to rate payers as opposed to going into a general fund. o The rate stabilization fund is being proposed as a one-time fee for this year and is not considered to be an ongoing cost.
o Staff will bring this back to Council next year as part of the annual discussion regarding solid waste rates.
Use of the fund would come back to Council for approval during the budget process. The rate stabilization fund is included in the rate calculation for residential and commercial rates and is not part of the Town’s Fee Schedule.
Mayor Klovstad opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Written comment received from: Whitney McBride.
Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Vice Mayor Henderson, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack, Vice Mayor Henderson and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
Mayor Klovstad called for a recess at 6:49 p.m.
Vice Mayor Henderson left the meeting.
Mayor Klovstad resumed the meeting at 6:56 p.m.
7.4 Approval of Contract with BAE Urban Economics for the Economic Vitality Strategic Plan.
Recommended Action: That Council authorize the Town Manager to execute a contract with BAE Urban Economics in the amount of $59,945 to develop the Truckee Economic Vitality Strategic Plan.
Carissa Binkley, Economic Vitality Program Analyst II, presented from the staff report (presentation on file with Town Clerk).
Aaron Noussine, BAE Urban Economics (BAE), was present for questions.
Council Discussion:
If Council provides direction to staff, the consultant’s scope of work could specifically address retention as an objective.
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BAE plans to use the General Plan as the guiding and foundational document while supplementing with other existing and adopted documents to formulate the strategic plan over the next five years.
Staff will lean on the Truckee Chamber of Commerce’s contract for additional support to help keep costs down.
Staff acknowledges there will be gaps in reaching every business, but the Town will use every resource available.
Mayor Klovstad opened the item for public comment.
Seeing none, Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Polivy, seconded by Council Member Zabriskie, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack and Mayor Klovstad.
Noes: None.
Absent: Vice Mayor Henderson.
Abstained: None.
The motion passed 4-0.
7.5 Conduct Public Hearing and Introduce Ordinance 2026-09 and Ordinance 2026-10 for Amendments to Development Code (Title 18 of Truckee Municipal Code).
Recommended Action: That Council conduct a public hearing and: (1) introduce Ordinance 2026-09, adopting amendments in support of 2040 General Plan implementation to the Truckee Municipal Code, Title 18 Development Code for Noise (Chapter 18.44) and Development Code Clean-Up Amendments; (2) introduce Ordinance 2026-10, adopting clean-up amendments to the Truckee Municipal Code, Title 18 Development Code for Accessory Dwelling Units (Section
18.58.025); and (3) determine the amendments to be exempt from the California Environmental Quality Act, pursuant to Sections 15060(c)(2), 15060(c)(3) and 15061(b)(3).
Laura Dabe, Senior Planner, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
The intent behind banning sound walls was to maintain the aesthetic and character of the natural environment by using other, more natural ways to create a sound barrier. o Staff will include consideration of removing the sound barrier ban in the list of General Plan amendments to bring to Council.
Mayor Klovstad opened the public hearing asking for anyone wishing to speak in support or opposition to the action stated above.
Seeing none, Mayor Klovstad closed public comment.
Council Direction:
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The staff recommendation was moved by Council Member Polivy, seconded by Council Member Romack, and adopted with the following vote:
Ayes: Council Member Zabriskie, Council Member Polivy, Council Member Romack and Mayor Klovstad.
Noes: None.
Absent: Vice Mayor Henderson.
Abstained: None.
The motion passed 4-0.
8. Council Reports
Council Member Zabriskie
Attended the Housing Element Community Workshop.
Attended the Prosser Firewise Education Day.
Attended Truckee Day.
Participated in a conversation with constituents regarding Joerger Ranch Phase 2.
Council Member Polivy
Attended graduation at Truckee High School.
Council Member Romack
Attended graduation at Kings Beach Elementary School. Attended Truckee Day.
Participated in the Rainbow Run and Roll.
Attended the Queer Prom.
Mayor Klovstad
Attended multiple community Pride events.
Attended Truckee Day.
Attended a Donner Lake Interagency Partnership for Stewardship meeting. Attended a Public Safety Outage Management meeting with Truckee Donner Public Utility District.
9. Adjournment: 7:51 p.m.
To the special meeting of the Truckee Town Council, June 23, 2026, 4:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Anna Klovstad, Mayor
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