Town Council Meeting August 11, 2026 Page 1 of 7
Town Council Meeting Minutes
August 11, 2026, 5:00 PM
Town Hall | Council Chambers | 10183 Truckee Airport Road, Truckee, CA, 10295 Snowshoe Circle, Truckee, CA, and 4644 Montebello Place, Whistler, British Columbia, V0N1B4 Canada
1. Call to Order: Mayor Klovstad called the meeting to order at 5:02 p.m.
2. Roll Call: Council Members; Polivy, Romack, Zabriskie, Vice Mayor Henderson, and Mayor Klovstad.
Staff Present: Jen Callaway, Town Manager; Hilary Hobbs, Assistant Town Manager; Paul Bancroft, Neighborhood Services and Sustainability Director; Nicole Casey, Administrative Services Director; Denyelle Nishimori, Community Development Director; Becky Bucar, Public Work s Director/Town Engineer; Danny Renfrow, Chief of Police; Kelly Carpenter, Town Clerk; Andy Morris, Town Attorney; Chris Hardy, Chief Information Security and Technology Officer; Nathan Black, Associate Engineer; Gio Espinosa, IT Technician; Danielle McHugh, Transportation Program Coordinator; Joe Hill, Administrative Technician; Alfred Knotts, Assistant Public Works Director; James Blattler, Emergency Services Manager; Justin Freiler, Emergency Services Coordinator; Erin Brewster, Sustainability Program Manager; Scott Mathot, Engineering Manager; Cindy Peterson, Finance Manager; and Kelly Norris, Senior Accountant.
3. Pledge of Allegiance: Recited in unison.
4. Public Comment:
Written comment received from: Blake Herrschaft.
Verbal comment received from: Julie Arsenault, Ben Stewart, Randy Johnson, Deanne Hartsell, and Nancy Briney.
5. Presentations
Presentations were taken out of order.
5.3 Jen Callaway, Town Manager, presented the Town Manager Report.
5.1 New Employee Introductions.
• Nicole Casey, Administrative Services Director, introduced Kelly Norris, Senior Accountant. • Chris Hardy, Chief Information Security and Technology Officer, introduced Gio Espinosa, Information Technology Technician.
• Danielle McHugh, Transportation Program Coordinator, introduced Joe Hill, Transportation Administrative Technician.
• Scott Mathot, Engineering Manager, introduced Nathan Black, Associate Engineer. • James Blattler, Emergency Services Manager, introduced Justin Freiler, Emergency Services Coordinator.
5.2 Employee Incentive Awards (this item was continued to the August 25, 2026 meeting).
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Mayor Klovstad opened public comment.
Verbal comment received from: Kellie Cutler.
Mayor Klovstad closed public comment.
6. Consent Calendar
Item 6.8 was pulled by Ryan Welch.
It was moved by Council Member Polivy, and seconded by Council Member Romack, to approve the Consent Calendar Items 6.1 through 6.7 and 6.9 through 6.11 as follows:
6.1 Approved the minutes of June 23, 2026, Special Meetings of 4:00 p.m. and 6:30 p.m.
6.2 (1) Adopted Resolution 2026-35 executing two agreements with the California Department of Tax and Fee Administration (CDTFA) for Implementation of a Local Transaction and Use Tax (Measure K2); (2) Adopted Resolution 2026-36 authorizing the examination of Sales and Transaction and Use Tax Records with the CDTFA; (3) Authorized the Town Manager to execute a contract amendment with HDL Companies to provide sales tax audit services for Measure K; and (4) Authorized the Town Manager to execute any additional documents or agreements necessary to implement and initiate the collection of Measure K sales and use tax with the CDTFA to collect the voter-approved tax pursuant to Measure K, as soon as practical, but no later than December 31, 2028.
6.3 Adopted Resolution 2026-39 certifying the results of the Municipal Primary Election held on June 2, 2026.
6.4 Adopted Resolution 2026-42 appointing the Assistant Town Manager to a new four-year term as a voting member/director of the Truckee Library Joint Powers Authority.
6.5 Adopted Resolution 2026-40 designating Truckee as a Bee City USA® Affiliate.
6.6 (1) Adopted Resolution 2026-43 to accept grant funding from the California Highway Patrol; (2) Amended the fiscal year 2026/27 Capital Improvement Project budget to add CIP C2718 with an initial budget of $345,236.66; (3) Authorized the purchase of $46,570 from Thermo Scientific for one TruNarc narcotics analyzers to align with the terms of the grant.
6.7 Accepted the Treasurer’s Report for the quarter ending June 30, 2026 and the Cash Reconciliation Report for quarters ending September 30, 2025, December 31, 2025, and March 31, 2026.
6.9 (1) Adopted Resolution 2026-44 approving the abandonment of a 700 square foot portion of the overhead wire and conduit easement along the southern (front) property line and 1,400 square foot portion of the public utility and access easement along southern (front) property line of 14494 South Shore Drive (APN 017-381-012-000); Lot 29 of Southside Highlands No. 1; and (2) Authorized the Town Manager to sign the Indemnification Agreement between the Town of Truckee and Uwe and Beth Wessbecher.
Written comment received from: Erick Premack, Katherine Welch (x2), Keith Masuda, and Ryan Welch.
6.10 (1) Awarded the Truckee Railyard Mobility Hub Phase 2B Project, C2508, to Ruppert Construction in the amount of $2,114,589.26; (2) Authorized a Construction Contract contingency amount of $211,458.93 (10%) for a total authorized Construction Contract expenditure amount of $2,326,048.19; (3) Authorized the Town Engineer to approve contract change orders or changes to unit quantities within the approved contingency amount; and (4) Approved a contract amendment with JKAE Architects for construction administrat ion support as the architect of record in the amount of $209,280, including a contingency amount of $20,928 (10%) for a total amount of $230,208 and amended contract amount of $242,758.
6.11 (1) Authorized the Town Manager to amend the consulting services contract with HF&H Consultants, LLC, related to the Town’s franchise agreement to increase the total contract amount by $65,000 for a new total not-to-exceed amount of $100,000; and (2) Amended the Docusign Envelope ID: ECD80D99-11B1-887E-829D-2491A09792DD
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fiscal year 2026/27 Solid Waste operating budget to increase the Professional Services General budget from $56,500 to $121,500.
Written comment received from: Barney Dewey and John Svahn.
Mayor Klovstad opened verbal public comment.
Seeing none, Mayor Klovstad closed public comment.
The Consent Calendar carried with the following roll call vote:
Ayes: Council Member Polivy, Council Member Romack, Council Member Zabriskie, Vice Mayor Henderson, and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
6.8 Reimbursement Agreement with Tahoe Donner Association for Design of the Tahoe Donner Trail (C2417).
Recommended Action: That Council: (1) authorize the Town Manager to execute a reimbursement agreement with Tahoe Donner Association for design of a Class-1 Multi-Use trail for an amount up to $746,804.25 utilizing Truckee Special Services Area 1 Funds; (2) authorize the Town Manager and Town Attorney to approve minor changes to the agreement prior to execution; and (3) amend the Fiscal Year (FY) 2026/27 through FY 2028/29 budget for Capital Improvement Project C2417.
Nathan Black, Associate Engineer, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
• The agreement with Tahoe Donner Association is a financial agreement to fund 30% of the design phase.
• There will be opportunity for public involvement before the project begins construction. • The agreement is funded through the Town Special Service Areas assessment which can only be used for projects in the Tahoe Donner area.
• Staff will be involved throughout the entire process.
Mayor Klovstad opened the item for public comment.
Written comment received from: Ryan Welch, Katherine Welch (x2), Keith Masuda, and Eric Premack.
Verbal comment received from: Ryan Welch, Katie Welch, Annie Rosenfeld, and Benjamin Levine.
Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Zabriskie, seconded by Council Member Polivy, and adopted with the following roll call vote:
Ayes: Council Member Polivy, Council Member Romack, Council Member Zabriskie, Vice Mayor Henderson, and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
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The motion passed unanimously.
7. Discussion Items
7.1 Adopt Resolution 2026-41 to Adopt and Endorse the California Joint Strategy for Sustainable Recreation and Wildfire Resilience.
Recommended Action: That Council adopt Resolution 2026-41 adopting and endorsing the California Joint Strategy for Sustainable Recreation and Wildfire Resilience as a guiding document.
Hilary Hobbs, Assistant Town Manager, presented from the staff report (presentation on file with Town Clerk).
John Wentworth, Mammoth Lakes Trails and Public Access Foundation, presented via Zoom (presentation on file with Town Clerk).
Council Discussion:
• The Joint Strategy does not address the negative impacts that outdoor recreation has on natural resources.
o It was not intended to mitigate the impacts that result from population surges and over - recreation.
• The Joint Strategy provides significant opportunity to enhance wildfire resilience through positive reinforcement.in our surrounding communities by involving those identified partnerships.
.
Mayor Klovstad opened the item for public comment.
Written comment received from: Katie Hawkins.
Mayor Klovstad closed public comment.
Council Direction:
The staff recommendation was moved by Council Member Romack, seconded by Vice Mayor Henderson, and adopted with the following roll call vote:
Ayes: Council Member Polivy, Council Member Romack, Vice Mayor Henderson, and Mayor Klovstad.
Noes: Council Member Zabriskie
Absent: None.
Abstained: None.
The motion passed 4-1.
7.2 Acceptance of the Municipal Electric Vehicle Infrastructure Master Plan (C2407).
Recommended Action: That Council accept the Municipal Electric Vehicle Infrastructure Master Plan and provide direction to staff.
Scott Mathot, Engineering Manager, presented from the staff report (presentation on file with Town Clerk).
Gurbir Antaal, Project Manager, and Mike Usen, Principal-in-Charge, DKS Associates, were present for questions.
Mayor Klovstad called for a recess at 6:47 p.m.
Mayor Klovstad resumed the meeting at 6:57 p.m.
Council Discussion:
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• It costs the Town an average of $20,000 a year to offer four free hours of charging time at the three charging stations at Town Hall.
• Staff’s personal use of electric vehicles does not qualify for the Town’s Alternative Transportation Credit.
Mayor Klovstad opened the item for public comment.
Written comment received from: Barney Dewey.
Mayor Klovstad closed public comment.
Council Direction:
• While there is consensus that subsidies are not the deciding factor to purchase an electric vehicle, Council is generally supportive of offering subsidies for employees to charge their electric vehicles.
o Staff should be prepared to scrutinize the benefit when this item comes back for a fee discussion.
o A five-year update may be too far out with changing technology. Staff to look at potentially providing a midpoint update.
• Council is supportive of pursuing local net zero goals but emphasized the importance of understanding the incremental costs to achieve the right financial goal. • Council is supportive of repurposing gas/diesel vehicles on a case -by-case basis, but staff should evaluate the resale cost versus the reuse cost.
The staff recommendation with additional Council direction, was moved by Vice Mayor Henderson, seconded by Council Member Polivy, and adopted with the following roll call vote:
Ayes: Council Member Polivy, Council Member Romack, Council Member Zabriskie, Vice Mayor Henderson, and Mayor Klovstad.
Noes: None.
Absent: None.
Abstained: None.
The motion passed unanimously.
7.3 Truckee Active Transportation Plan Update and Formation of Stakeholder Committee (C2320).
Recommended Action: That Council receive an update on the status of the Active Transportation Plan (ATP), including formation of the ATP Stakeholder Committee.
Danielle McHugh, Transportation Program Coordinator, presented from the staff report (presentation on file with Town Clerk).
Council Discussion:
• Staff had not planned a rubric for the at-large seats prior to reviewing applications. o Applications will be reviewed by project staff.
• Staff identified a committee size of approximately 30 seats. • Staff identified up to five meetings for this committee.
Mayor Klovstad opened the item for public comment.
Written comment received from: Cory Caldwell, Dillion Osleger, Katie Hawkins and Matt Chappell.
Verbal comment received from: Annie Rosenfeld and Benjamin Levine.
Mayor Klovstad closed public comment.
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Council Direction:
• Staff to correct inconsistent date of the contract award for GFT, Inc. in the staff report. • Staff to keep in mind those individuals with mobility challenges when selecting the committee.
• Council requests the prioritization of a transportation engineer in the budget.
8. Council Reports
Council Member Zabriskie
• Attended the Chief’s Advisory Committee meeting.
• Attended Taco Night at the Navigation Center.
• Attended the Kids Zone groundbreaking.
• Participated in stream monitoring at Prosser Creek.
• Provided public comment at a Nevada County Board of Supervisors meeting. • Attended the Nevada County Transportation Commission meeting. • Attended a meeting regarding Truckee becoming a Bee City. • Participated in a meeting with Art Chapman.
• Attended the Truckee Tahoe Homeless Advisory Coalition meeting.
Council Member Polivy
• Participated in funding committee meeting for Homegrown Housing. • Attended the Visit Truckee Tahoe board meeting.
• Participated in meetings with development teams regarding projects in the Town. • Participated in a conversation with Cory at Truckee Trails Foundation.
Council Member Romack
• Graduated from National Association of Counties’ High Performance Leadership Academy. • Attended the Kids Zone groundbreaking.
• Attended the Fourth of July parade.
• Attended the Truckee Chamber of Commerce board meeting. • Attended the Town’s ethics training.
• Attended the open house for the Museum of Truckee History.
Vice Mayor Henderson
• Participated in a conversation with Art Chapman.
• Participated in funding committee meeting for Homegrown Housing.
Mayor Klovstad
• Attended the Kids Zone groundbreaking.
• Attended the Fourth of July parade.
• Attended Taco Night at the Navigation Center.
• Attended the open house for the Museum of Truckee History. • Met with Nevada City Council Member Micayla Sortland. • Attended the Town’s All-Employee meeting.
• Attended the Climate Transformation Governing Partners meeting • Attended Good Morning Truckee.
9. Closed Session
Mayor Klovstad opened public comment.
Seeing none, Mayor Klovstad closed public comment.
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9.1 Conference with Labor Negotiators: Agency designated representatives: Nicole Casey, Administrative Services Director; Hilary Hobbs, Assistant Town Manager; Andy Morris, Town Attorney; and Jen Callaway, Town Manager; Employee Organization(s): Truckee Mid-Managers Association, Police Officers Association, and Truckee General Employees' Membership Association; Government Code Section 54957.
Reportable Action: None taken.
9.2 Conference with Real Property Negotiators: Assessor’s Parcel Number 019-441-004-000; Agency negotiators: Jen Callaway, Town Manager; Hilary Hobbs, Assistant Town Manager; Becky Bucar, Public Works Director; and Andy Morris, Town Attorney. Negotiation: price and terms; Government Code section 54956.8.
This item was continued to a date uncertain
9.3 Conference with Real Property Negotiators: Assessor’s Parcel Number 018-580-052-000; Agency negotiators: Jen Callaway, Town Manager; Hilary Hobbs, Assistant Town Manager; Becky Bucar, Public Works Director; and Andy Morris, Town Attorney. Negotiation: price and terms; Government Code section 54956.8.
Reportable Action: None taken.
9.4 Conference with Legal Counsel – Existing Litigation: McClelland, et al. v. Town of Truckee; Nevada County Case No. CU0002904; Government Code Section 54956.9.
Reportable Action: None taken.
10. Adjournment: 8:56 p.m.
To the regular meeting of the Truckee Town Council, August 25, 2026, 5:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted by: Approved:
Kelly Carpenter, Town Clerk Anna Klovstad, Mayor
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