Tulare City Council
April 19, 2022

City of Tulare Page 1
City of Tulare
City Council
Agenda
Tulare Public Library & Council Chamber
491 North M Street, Tulare
www.tulare.ca.gov
Tuesday, April 19, 2022
6:15 p.m. – Closed Session
7:00 p.m. – Regular Meeting
Mission Statement
To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper.

Attending and Participating in Meetings
Regular Council Meetings are held on the first and third Tuesdays of each month in the Council Chamber located in the Tulare Public Library at 491 North M Street, Tulare. Additional meetings of the City Council may be called as needed.

Attend meetings in person or access the meeting live via YouTube. For those that wish to provide public comment while not physically in attendance, call (559) 366-1849 during Citizen Comments and/or General Business items. Please note that there will be approximately a 20- second delay in broadcast for viewers. When calling in, please mute speakers if viewing the meeting via YouTube.

City of Tulare YouTube Channel:
https://www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos Documents related to items on the agenda are accessible on the City’s website at www.tulare.ca.gov and available for viewing at the entrance of the Council Chamber.

Rules for Addressing Council
• Members of the public may address the City Council on matters within the jurisdiction of the City of Tulare.
• If you wish to address Council, please complete one of the yellow speaker cards located at the entrance to the Council Chamber and provide to the Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address the Council during the time that Council is considering that particular agenda item.

Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the Citizen Comments portion of the meeting. • When invited by the Mayor to speak, please step up to the podium, state your name and city where you reside, and make your comments. Comments are limited to three minutes per speaker.

Agri-Center of the World
Mayor
Dennis A. Mederos, District 4
Vice Mayor
Terry A. Sayre, District 2
Councilmembers
Jose Sigala, District 1
Stephen C. Harrell, District 3
Patrick Isherwood, District 5
City Council Agenda April 19, 2022
City of Tulare Page 2
I. CALL TO ORDER CLOSED SESSION – 6:15 p.m.

II. CITIZEN COMMENTS - Comments from the public are limited to items listed on the agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating and spelling your name and providing your city of residence.

III. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

1. 54957(b)(1) Public Employee Performance Evaluation – City Manager IV. RECONVENE CLOSED SESSION
V. CLOSED SESSION REPORT (if any)
VI. ADJOURN CLOSED SESSION
VII. CALL TO ORDER REGULAR MEETING – 7:00 p.m.

VIII. PLEDGE OF ALLEGIANCE AND INVOCATION: Bekah Whitfield, First Church of God IX. CITIZEN COMMENTS - This is the time for citizens to comment on subject matters, not on the agenda within the jurisdiction of the Tulare City Council. The Council Members ask that you keep your comments brief and positive. Creative criticism, presented with appropriate courtesy, is welcome. The Council cannot legally discuss or take official action on citizen request items that are introduced tonight. This is also the time for citizens to comment on items listed under the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to general business/city manager items or public hearing items will be heard at the time the item is discussed or at the time the Public Hearing is opened for comment. In fairness to all who wish to speak, each speaker will be allowed three minutes, with a maximum time of 15 minutes per item, unless otherwise extended by Council. Please begin your comments by stating and spelling your name and providing your city of residence.

X. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office 10 days prior to a Council Meeting to be considered for this section of the Agenda. No action will be taken on matters listed under communications; however, the Council may direct staff to schedule issues raised during communications for a future agenda. Citizen comments will be limited to three minutes, per topic, unless otherwise extended by Council.

XI. CONSENT CALENDAR - All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Authorization to read ordinances by title only.

2. Approve minutes of the April 5, 2022, regular meeting. [Submitted by: M. Hermann]

3. Approve the cancellation of the regular meeting of May 3, 2022. [Submitted by: M.

Mondell]
City Council Agenda April 19, 2022
City of Tulare Page 3

4. Authorize the Mayor to sign a letter of support for AB 2017 on the Council’s behalf and direct staff to transmit the letter to Assembly Member Mathis. [Submitted by: M.

Mondell]

5. Adopt Ordinance 2022-01 approving the development agreement with Valley Pure regarding a retail facility for recreational cannabis sales. [Submitted by: M. Zamora]

6. Adopt Ordinance 2022-02 approving the development agreement with J Street Solutions (Herb ‘N Vibes) regarding a retail facility for recreational cannabis sales. [Submitted by: M. Zamora]

7. Adopt Ordinance 2022-03 approving the development agreement with Token Farms regarding a retail facility for recreational cannabis sales. [Submitted by: M. Zamora]

8. Award and authorize the City Manager to sign a contract amendment with 4 Creeks for construction management services related to City Project EN0092, Pratt Street/MeffordChoice Tracts Improvement Project in the amount of $151,300; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($43,296) of the revised contract amount. [Submitted by: N. Bartsch]

9. Authorize the City Manager to sign a contract with Peters Engineering Group of Clovis, CA in an amount not to exceed $156,056 for design, bidding, and construction support services for City utility relocations on International Agri-Center Way between K Street and Laspina Street, and Blackstone Street between Industrial Avenue and International Agri-Center Way, associated with the International Agri-Center Way Interchange Project; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% ($15,606) of the contract award amount; and approve the project scope and budget. [Submitted by: M. Miller] XII. SCHEDULED PRESENTATIONS

1. Mid-Year Budget Review. [Submitted by: D. Thompson]
XIII. MAYOR/COUNCIL REPORTS OR ITEMS OF INTEREST – G.C. 54954.2(a)(3) XIV. GENERAL BUSINESS - Comments related to General Business Items are limited to three minutes per speaker, for a maximum of 30 minutes per item, unless otherwise extended by the Council.

1. Public Hearing
(a) Public Hearing to receive comments on the proposed 2022 Community Development Block Grant (CDBG) Annual Action Plan (APP) to allocate funds in the estimated amounts of $680,000 to public infrastructure and facility improvements, $105,000 to services for people experiencing homelessness, $79,100 to affordable housing preservation, and $140,400 to CDBG program administration and fair housing activities. [Submitted by: T. Myers]

2. City Attorney
(a) Consideration and approval of an ordinance revising Section 8.36.280(F) Chapter 36 of Title 8 of the Tulare Municipal Code adding Tower Square to the locations prohibiting camping. [Submitted by: M. Zamora]
City Council Agenda April 19, 2022
City of Tulare Page 4

3. Community and Economic Development
(a) Review and approve the policies, procedures, and application process for the City’s Downtown Building Rehabilitation Grant Program. [Submitted by: T. Myers]

4. Engineering Services / Project Management
(a) Award and authorize the City Manager to sign contracts related to City Project EN0094, a street and utility improvement project between O Street and Blackstone Street, and between Tulare Avenue and San Joaquin Avenue; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised budget.

1. Contractor Floyd Johnston Construction Co., Inc.
of Clovis, CA $ 6,652,485.50

2. Construction Surveying Guida Surveying, Inc. of Fresno, CA $ 94,500.00

3. Labor Compliance Monitoring QK of Visalia, CA $ 31,750.00

4. Materials Testing Krazan & Associates of Clovis, CA $ 119,773.00

5. Construction Inspection NV5, Inc. of Visalia, CA $ 368,480.00

5. Fire
(a) Authorize City staff to use the Prosperity Sports Park Clubhouse as the primary location for a cooling and warming center with the Claude Meitzenheimer Community Center as a secondary location if the primary location is unavailable or additional space is required. [Submitted by: D. Rossman]

6. City Manager
(a) Receive update regarding City interactions and activities associated with the Tulare Youth Baseball Park. [Submitted by: M. Mondell]
XV. STAFF UPDATES AND FUTURE AGENDA ITEMS – GC 54954.2(a)(3) XVI. ADJOURN REGULAR MEETING
Americans with Disabilities Act
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disabilityrelated modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification from the City Clerk’s Office at (559) 684-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

AFFIDAVIT OF POSTING
State of California }
County of Tulare } ss.

City of Tulare }
I, Melissa Hermann, Chief Deputy City Clerk for the City of Tulare, hereby certify, under penalty of perjury, that I caused the posting of this agenda before 5:00 p.m. on Thursday, April 14, 2022, at City Hall, 411 E. Kern Avenue, as well as on the City’s website.

POSTED BY: Melissa Hermann, Chief Deputy City Clerk

OFFICE OF THE CITY MANAGER
To: Mayor and City Council Members
From: Marc Mondell, City Manager
Subject: April 19, 2022 Agenda Memo
Date: April 14, 2022
Time Estimates - Time estimates are provided as part of the Council’s effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council, by consensus, reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.

I. CALL TO ORDER CLOSED SESSION – 6:15 p.m.

II. CITIZEN COMMENTS – Comments from the public are limited to items listed on the agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating and spelling your name and providing your city of residence.

III. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

1. 54957(b)(1) Public Employee Performance Evaluation – City Manager IV. RECONVENE CLOSED SESSION
V. CLOSED SESSION REPORT (if any)
VI. ADJOURN CLOSED SESSION
VII. CALL TO ORDER REGULAR SESSION – 7:00 p.m.

VIII. PLEDGE OF ALLEGIANCE AND INVOCATION: Bekah Whitfield, First Church of God IX. CITIZEN COMMENTS - This is the time for citizens to comment on subject matters, not on the agenda within the jurisdiction of the Tulare City Council. The Council Members ask that you keep your comments brief and positive. Creative criticism, presented with appropriate courtesy, is welcome. The Council cannot legally discuss or take official action on citizen request items that are introduced tonight. This is also the time for citizens to comment on items listed under the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to general business/city manager items or public hearing items will be heard at the time the item is discussed or at the time the Public Hearing is opened for comment. In fairness to all who wish to speak, each speaker will be allowed three minutes, with a maximum time of 15 minutes per item, unless otherwise Tulare City Council Page 2
Agenda Memo – April 19, 2022
extended by Council. Please begin your comments by stating and spelling your name and providing your city of residence.

X. COMMUNICATIONS - [Time Estimate: 7:15-7:20 p.m.] Communications are to be submitted to the City Manager’s Office 10 days prior to a Council Meeting to be considered for this section of the Agenda. No action will be taken on matters listed under communications; however, the Council may direct staff to schedule issues raised during communications for a future agenda. Citizen comments will be limited to three minutes, per topic, unless otherwise extended by Council.

XI. CONSENT CALENDAR - [Time Estimate: 7:20-7:30 p.m.] All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Authorization to read ordinances by title only.

2. Approve minutes of the April 5, 2022, regular meeting. [Submitted by: M.

Hermann] The minutes of the April 5, 2022, regular meeting are submitted for Council approval. Staff recommends Council approve as presented.

3. Approve the cancellation of the regular meeting of May 3, 2022. [Submitted by: M.

Mondell] Staff requests Council consider and approve the cancellation of the May 3, 2022, regular meeting. After reviewing the calendar used to project future agenda items, it is apparent there is a lack of business to be brought forth to the Council for this particular meeting. In consideration of Council and staff time, staff is seeking Council’s approval to cancel this meeting. Staff recommends Council approve the cancellation of the regular meeting of May 3, 2022.

4. Authorize the Mayor to sign a letter of support for AB 2017 on the Council’s behalf and direct staff to transmit the letter to Assembly Member Mathis. [Submitted by: M. Mondell] At the March 15, 2022, City Council meeting, Tulare citizen Wendy Baker addressed the Council and requested support for AB 2017. The following excerpt is from the California Legislature website, “Existing law establishes the hearsay rule, which provides that evidence of a statement that was made other than by a witness while testifying at a hearing and that is offered to prove the truth of the matter stated is inadmissible. Existing law provides exceptions to the hearsay rule, including an exception in criminal prosecutions for statements made by victims, when under 12 years of age, describing any act or attempted act of child abuse with or on the child by another. This bill, Kelsey’s Law, would make an exception to the hearsay rule for statements by a victim who is a minor over 12 years of age if the court determines that the victim has an intellectual disability, when describing any act or attempted act of child abuse.”
After review of the City’s adopted Legislative Guiding Principles, staff has determined this bill would not fall into any of the categories listed for what the City would support.

Staff reached out to Assembly Member Mathis’ office who stated the bill has been given support by the Tulare County District Attorney’s Office whose reasoning included, “The criminal justice and court process can be overwhelming for many. However, for persons Tulare City Council Page 3
Agenda Memo – April 19, 2022
with disabilities, the experience can be of such an intimidating nature that their participation is severely hindered to the extent that the truth of what happened to them is lost in the process."
There was a committee hearing on Tuesday, April 5, where the bill failed passage, but reconsideration was granted. There is a new committee hearing date scheduled for April 26, 2022.

Staff does not object to a letter of support. Attached is a letter of support that has been drafted for Council review. Staff recommends Council authorize the Mayor to sign a letter of support for AB 2017 on the Council’s behalf and direct staff to transmit the letter to Assembly Member Mathis.

5. Adopt Ordinance 2022-01 approving the development agreement with Valley Pure regarding a retail facility for recreational cannabis sales. [Submitted by: M.

Zamora] On April 5, 2022, the City Council passed to print Ordinance 2022-01 approving the development agreement with Valley Pure regarding a retail facility for recreational cannabis sales. Staff recommends Council adopt Ordinance 2022-01 approving the development agreement with Valley Pure regarding a retail facility for recreational cannabis sales.

6. Adopt Ordinance 2022-02 approving the development agreement with J Street Solutions (Herb ‘N Vibes) regarding a retail facility for recreational cannabis sales. [Submitted by: M. Zamora] On April 5, 2022, the City Council passed to print Ordinance 2022-02 approving the development agreement with J Street Solutions (Herb ‘N Vibes) regarding a retail facility for recreational cannabis sales. Staff recommends Council adopt Ordinance 2022-02 approving the development agreement with J Street Solutions (Herb ‘N Vibes) regarding a retail facility for recreational cannabis sales.

7. Adopt Ordinance 2022-03 approving the development agreement with Token Farms regarding a retail facility for recreational cannabis sales. [Submitted by: M.

Zamora] On April 5, 2022, the City Council passed to print Ordinance 2022-03 approving the development agreement with Token Farms regarding a retail facility for recreational cannabis sales. Staff recommends Council adopt Ordinance 2022-03 approving the development agreement with Token Farms regarding a retail facility for recreational cannabis sales.

8. Award and authorize the City Manager to sign a contract amendment with 4 Creeks for construction management services related to City Project EN0092, Pratt Street/Mefford-Choice Tracts Improvement Project in the amount of $151,300; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($43,296) of the revised contract amount. [Submitted by: N. Bartsch] This project is a street and utility improvement project on the following roadways: Pratt Street between Bardsley Avenue and Inyo Avenue (SR137); Walter Street between Bardsley Avenue and Elm Avenue; Oliver Street between Bardsley Avenue and Elm Avenue; Cleveland Street between Bardsley Avenue and Elm Avenue; Victoria Street between Bardsley Avenue and Elm Avenue; Tulare City Council Page 4
Agenda Memo – April 19, 2022
Elm Avenue between Howard Street and D Street; C Street between Elm Avenue and Sonora Avenue, and the Cleveland/Victoria and Victoria/Pratt alleys between Bardsley Avenue and Elm Avenue. The project will reconstruct the street section and will include ADA compliance improvements to intersection curb returns and alley/sidewalk intersections that fall within project limits. Additionally, it will address necessary water, sewer and storm drain improvements within those limits. The need for the project was identified through the City’s Pavement Management System and the review of the condition of the City’s utility infrastructure. This project was included and approved as a part of the City’s 2019-2024 transportation and utility CIP program budget.

In addition to the construction contract, it is necessary to supplement City staff with various consultant services from the City’s list of on-call consultants. Although City staff is capable of performing Construction Management services on these specific types of projects, due to the current volume of projects and recent vacancies in the City’s two (2) Construction Coordinator positions (one due to relocation out of state, and the other as a result of a recent promotion), the City does not have adequate staff to perform the day-to-day operational work needed at this time. The City is currently in the process of recruiting for these vacant positions, but will need to fill the need on this active project in the meantime.

A Request for Proposals for On-Call Construction Management, Resident Engineer and Inspection Services was issued on February 4, 2020, out of which two firms were recommended for inclusion on a list of prequalified Construction Management, Resident Engineer and Inspection consultants. The staff recommended list was approved by the City Council at their April 7, 2020, meeting.

On December 7, 2021, the City Council approved various contracts required for the construction of the Pratt Street/Mefford-Choice Tracts Improvement Project, including one with 4 Creeks for Construction Inspection services in the amount of $281,660.

Since 4 Creeks has staff available and qualified to perform the needed construction management work under this same on-call services contract, City staff requested a proposal to perform this work in addition to their current scope of work. There are efficiencies anticipated by utilizing 4 Creeks to perform both the inspection and construction management services. Because this work will be performed on a time and materials basis and will be substantially offset by the original amount budgeted for City staff, there should not be an overall impact to the project budget; therefore, no additional funding is being requested at this time.

Due to the inclusion of funding from various utility related funds on this project, this contract will also be taken to the Board of Public Utilities for review and approval at its regular meeting on April 21, 2022. Staff recommends Council award and authorize the City Manager to sign a contract amendment with 4 Creeks for construction management services related to City Project EN0092, Pratt Street/Mefford-Choice Tracts Improvement Project in the amount of $151,300; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($43,296) of the revised contract amount.

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Agenda Memo – April 19, 2022

9. Authorize the City Manager to sign a contract with Peters Engineering Group of Clovis, CA in an amount not to exceed $156,056 for design, bidding, and construction support services for City utility relocations on International AgriCenter Way between K Street and Laspina Street, and Blackstone Street between Industrial Avenue and International Agri-Center Way, associated with the International Agri-Center Way Interchange Project; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% ($15,606) of the contract award amount; and approve the project scope and budget. [Submitted by: M. Miller] The International Agri-Center Way Interchange Project will construct a new freeway interchange on State Route 99 along the alignment of International Agri-Center Way, connecting K Street to Laspina Street in the process. To accommodate the construction of the new interchange, it will be necessary to replace existing water and sewer improvements within International AgriCenter Way between K Street and State Route 99, and to install new sewer and water in portions of Blackstone Street being realigned by the project north of International Agri-Center Way. Additionally, the project will install a new water main crossing in the proposed interchange overcrossing structure, providing a new point of connection across State Route 99 between K Street and Laspina Street.

While Caltrans is the lead agency for the design and construction of the major interchange improvements of the project, they have required that the City be responsible for the design and construction support related to City utilities. The City will require consultant services to design the aforementioned water and sewer improvements, and to assist in the bidding and construction support services necessary for their construction. A Request for Qualifications (RFQ) for On-Call Engineering and Land Surveying Consultants was issued on October 20, 2020. Ten (10) firms submitted all the necessary information to be considered for inclusion in a list of pre-approved consultants to provide these services. The proposals were reviewed and rated in accordance with the consultant selection procedures identified in the RFQ, and the top six (6) firms were recommended for inclusion on the list of prequalified general engineering and land surveying consultants. On December 15, 2020, the City Council approved this list of (6) consultants.

Peters Engineering Group of Clovis, CA is included on the list of pre-qualified on-call Engineering consultants and demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the design of this project. Peters Engineering Group will perform the necessary work for $156,056. The cost is in line with industry standards and falls within the amount budgeted for the City utility relocation work on this project.

XII. SCHEDULED CITIZEN OR GROUP PRESENTATIONS [Time Estimate: 7:30-7:45 p.m.]

1. Mid-Year Budget Review. [Submitted by: D. Thompson]
XIII. MAYOR/COUNCIL REPORTS OR ITEMS OF INTEREST – GC 54954.2(a)(3) [Time Estimate:
7:45-8:00 p.m.]
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Agenda Memo – April 19, 2022
XIV. GENERAL BUSINESS - Comments related to General Business Items are limited to three minutes per speaker, for a maximum of 30 minutes per item, unless otherwise extended by the Council.

1. Public Hearing [Time Estimate: 8:00-8:15 p.m.]
(a) Public Hearing to receive comments on the proposed 2022 Community Development Block Grant (CDBG) Annual Action Plan (APP) to allocate funds in the estimated amounts of $680,000 to public infrastructure and facility improvements, $105,000 to services for people experiencing homelessness, $79,100 to affordable housing preservation, and $140,400 to CDBG program administration and fair housing activities. [Submitted by: T. Myers] Local administration of the Community Development Block Grant (CDBG) Program is overseen by the City’s Community & Economic Development Department in cooperation with other City departments. Through the Annual Action Plan process, the City Council and Department staff forward activities that meet the goals identified under the City’s 2020-2024 CDBG Consolidated Plan (ConPlan) and the national objectives and requirements of the CDBG Program as determined by the U.S. Department of Housing and Urban Development (HUD).

On May 5, 2020, the City Council adopted the ConPlan for use of CDBG funds following comprehensive public outreach, meetings, and consultation with other organizations and agencies. For reference, the prioritized goals of the current fiveyear ConPlan period include those listed below.

Table 1 – 2020-2024 Consolidated Plan Strategic / Priority Needs 1) Provide public infrastructure and facility improvements for moderate- and lowincome households. 2) Provide direct assistance and/or housing for people experiencing homelessness and those at-risk.
3) Improve access to affordable housing for moderate- and low-income households and for people with special needs.
4) Provide public services for moderate- and low-income households and for people with special needs.
5) Improve access to employment and training opportunities for moderate- and low-income households, people with special needs, and people experiencing homelessness.
6) Provide professional and high-quality grant administration and fair housing services.

Between February 22nd and March 23rd, Department staff held a Request for Applications (RFA) period, sought public comment, held one public meeting, and consulted with local organizations and other City staff in order to gather information Tulare City Council Page 7
Agenda Memo – April 19, 2022
and proposals for the Fiscal Year 2022 CDBG Action Plan (See pg. 5-7 of the Draft 2022 Action Plan for a summary of public outreach and participation). An array of local agencies and organizations were notified of the CDBG funding opportunity and encouraged to propose activities. The City received thirteen (13) applications from eleven (11) different entities prior to the close of the RFA period on Wednesday, March 23, 2022. Table 2 provides a brief overview of the applications and associated funding requests. Department staff reviewed applications according to criteria including, but not limited to, how a proposed activity and/or its sponsor:
a) benefits low- and moderate-income households b) demonstrates cost reasonableness and effectiveness; c) experience and past performance; and, d) management and implementation approach.

Table 2 – Applications for 2022 CDBG Funds
Organization Project Type / Purpose Funding Request
Kings View
Corporation
Public Service / Case
management and housing plan
implementation for upwards of
20 people experiencing
homelessness
$35,000
Habitat for
Humanity of
Tulare / Kings
Counties
Affordable Housing / Complete
property repairs and minor
rehabilitation work for lowincome homeowners
$70,000
Kings Tulare
Homeless
Alliance
Public Service / Case
management and housing plan
implementation for upwards 20
people experiencing
homelessness
$35,000
Salt+Light Works Public Service / Case
management and housing plan
implementation for upwards 20
people experiencing
homelessness
$35,000
Family Services
of Tulare County
Public Service / Case
management and support
services on the Housing First
program for formerly homeless
individuals.
$25,000
Bridge of Faith
America
Public Service / Provide
outreach and food to people
experiencing homelessness
$10,000
*Engineering
Division
Public Infrastructure / Complete
utility and pavement system
enhancements in the Pratt
Street - Mefford Choice Area to
address regulatory, safety, and
environmental requirements
*$280,000 and $370,000
(2 separate projects)
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Planning Division Public Facility / Conduct public
outreach and prepare site plans
for the restoration of park
amenities at Centennial Park
$30,000
Self-Help
Enterprises
Public Service / Provide
general facility operating,
supplies, and client costs at
Eden House for Tulare
participants
$165,539
Self-Help
Enterprises
Public Service / Provide client
food costs at Eden House for
Tulare participants
$25,000
Mental Health
Systems, Inc.

Public Service / Provide client
food costs at Eden House for
Tulare participants
$25,000
Community
Services &
Employment
Training, Inc
(CSET)
Public Service or Program
Administration / Provide
outreach and education to
Tulare residents about fair
housing and enable access to
housing counseling, including
foreclosure prevention and firsttime home buying.
$21,000
Proposed Activities and Budgets for FY 2022 Annual Action Plan Total expected funding for Fiscal Year 2022 involves an estimated annual allocation of $705,000, an estimated $9,500 in available CDBG program income, and approximately $290,000 in CDBG funds remaining from the current Fiscal Year 2021. Together, about $1,004,500 is available for the City Council, with public comment, to award to local organizations and City Departments to implement an eligible activity.

Since the CDBG Program places a cap of 15 percent on the amount of CDBG funds a jurisdiction may commit to public service activities in a given program year, only several of the proposed public service activities may receive a portion of the approximately $105,000 available under this particular project type. Department staff requests City Council’s review and comments at this time. City Council may formally approve activities and their respective budgets at the end of a 30-day public comment period and upon closure of a public hearing during the May 17th City Council meeting.

Table 3 – Proposed 2022 Annual Action Plan – Activities and Estimated Budgets *Public Services –
1) Kings View: $35,000
2) Kings Tulare Homeless Alliance: $35,000
3) Salt+Light Works: $35,000
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Public Infrastructure & Facilities –
4) Pratt St / Mefford Choice Tract: $280,000
5) Sycamore & San Joaquin Ave: $370,000
6) Centennial Park Restoration – Year 1 Planning: $30,000 Affordable Housing –
7) Habitat for Humanity: $79,100
Program Administration & Planning –
8) Management, Oversight, and Coordination - $100,400; Public Information & Advertising - $18,000; Fair Housing Activities w/ a subcontractor (ex. CSET) - $15,000; Submission of applications for federal and other programs - $7,000
Notes
• City may provide case management and housing placement services on the upcoming Encampment Resolution Funding Program;
• City may utilize other funding sources to continue wrap around services for formerly homeless people, Tulare clients, provided by long-standing and new partner organizations.

A focus on services for people experiencing homelessness and public infrastructure improvements in the proposed Action Plan aligns with goals as identified in the 2020-2024 Consolidated Plan. Information on the proposed activities and funding was available for public review and comment from April 15 to May 17, 2022. Staff recommends Council hold a public hearing to receive comments on the proposed 2022 Community Development Block Grant (CDBG) Annual Action Plan (APP) to allocate funds in the estimated amounts of $680,000 to public infrastructure and facility improvements, $105,000 to services for people experiencing homelessness, $79,100 to affordable housing preservation, and $140,400 to CDBG program administration and fair housing activities.

2. City Attorney [Time Estimate: 8:15-8:30 p.m.]
(a) Consideration and approval of an ordinance revising Section 8.36.280(F) Chapter 36 of Title 8 of the Tulare Municipal Code adding Tower Square to the locations prohibiting camping. [Submitted by: M. Zamora] Staff has requested that the Parks Ordinance be amended to add Tower Square to the list of the locations where camping is prohibited. This property is maintained by the City.

Staff recommends Council pass to print Ordinance 2022-04.

3. Community and Economic Development [Time Estimate: 8:30-8:45 p.m.] (a) Review and approve the policies, procedures, and application process for the City’s Downtown Building Rehabilitation Grant Program. [Submitted by: T.

Myers] On April 5, 2022, staff presented City Council with a draft of the policies, Tulare City Council Page 10
Agenda Memo – April 19, 2022
procedures and application process for the City’s Downtown Building Rehabilitation Grant Program (the “Program”). Following Council’s discussion, staff has revised the draft Program documents to recommend the following:
• Maximum grant award per parcel not to exceed $150,000; • Projects on parcels located on K Street, Kern Avenue, Tulare Avenue, L Street and King Avenue shall be considered priority project areas; and • Projects must commence construction within 120 calendar days of the grant approval with the option of a 60-day extension upon Council approval.

All other policies and procedures will remain as previously presented to Council.

The Program will:
 Provide financial assistance to property and/or business owners;  Preserve the unique character of the Downtown and foster as sense of place;  Encourage repairs and improvements using quality materials and workmanship in the renovations to address the life safety issues as addressed in the building codes;
 Attract new businesses;
 Compliment other revitalization efforts; and
 Help to provide an attractive, comfortable place to shop, work, live and socialize.

Eligibility Requirements
a. Applicants for the Program can be either the property owner or tenant.

Tenants must provide the property owner’s signature on the application and provide evidence a minimum five-year lease on the subject property. b. Tenants and property owners of multi-tenant or multi-storefront buildings are strongly encouraged to work together to apply collectively for one larger project to renovate the entire building, rather than single storefronts or tenant facades.
c. The building or property must be located within the defined Tulare Downtown District.
d. Projects on parcels located on K Street, Kern Avenue, Tulare Avenue, L Street and King Avenue shall be considered priority project areas. e. Taxable ad valorem properties – property taxes must be paid up to date. f. If property is occupied, the business must have an active current Business License.
g. Construction of a new building wherein a building does not exist or wherein a building was demolished to construct a new building is eligible for funding. h. The following types of property are not eligible without City Council approval:

1. Tax delinquent property

2. Property in litigation

3. Property in condemnation or receivership
Tulare City Council Page 11
Agenda Memo – April 19, 2022
Grant Amount and Participation
There is $1,000,000 in funding available for the Program. Maximum grant award per parcel shall not exceed $150,000. Applicants must provide financial proof of matching funds expended on the project of at least three times that which they are requesting in grant funds.

Reimbursement will be made only after a certificate of completion of the project has been issued, and the Grantee provides evidence of all paid receipts and release of liens.

Grant awards will be allocated to quality projects that will provide noticeable enhancements to properties based upon, but not limited to, the following examples of eligible projects:

1. Vacant buildings being converted into an active use, which must be disclosed in the application. Improvements made to a vacant building for the sole purpose of placing it on the market for sale do not qualify for a grant.

2. Handicapped accessibility

3. Infrastructure enhancements to comply with building code requirements in order to add a use to a vacant building.

4. Demolition of an existing building.

5. Removal and replacement of inappropriate or incomplete exterior and/or restoration of original front façade.

6. New addition.

7. Creation of a new surface parking lot.

8. Re-roofing (if visible from a public right-of-way).

9. Improvements to the main entryway/door.

10.Existing sign repair, replacement, and/or energy efficiency upgrades for legal conforming signs (must be part of a larger project). Up to 25% of the total project costs may be reimbursed. New signs where there are no existing permanent signs and legal non-conforming signs are not eligible.

The City of Tulare will release the Grant Policies, Processes and Application immediately upon the approval by City Council. Grant applications will be accepted and reviewed on an ongoing basis until all grant monies have been awarded by the Grant Review Committee.

Awards for eligible projects will be made on a first come, first serve basis, until the funds have been exhausted. Applications must be deemed complete before being considered for an award.

Application Materials
Applications will be available at
www.tulare.ca.gov/economicdevelopment/downtowngrant
or from the Community and Economic Development Department, Tulare City Hall, 411 East Kern Avenue, Tulare, CA 93274. Application packages must include enough documentation to illustrate the visual impact of the project and its cost.

Tulare City Council Page 12
Agenda Memo – April 19, 2022
Application and Review Process
(a) Meeting with staff is strongly encouraged prior to submitting an application. (b) Applications must be submitted to the Community & Economic Development Department, 411 East Kern Avenue, Tulare, CA 93274. Staff will determine if the application package submitted is sufficiently complete to process further.

Eligibility of the property and the proposed project will be verified. (c) The property owner(s) as well as the applicant must sign the application agreeing to the General Conditions as forth therein.
(d) A conference with staff may be arranged at any time to discuss any questions that the applicant or staff may have concerning the grant application. (e) Complete and verified applications will be reviewed by the Grant Review Committee, comprised of three (3) City staff and two (2) stakeholders, to determine whether the project should be recommended to City Council for a grant and determine the amount of the award. In making their recommendation, the Grant Review Committee will consider the following factors and may give priority to projects that meet the following criteria:
(i) Will the project positively contribute to a broader redevelopment effort? (ii) Will the project leverage substantially more investment than the required matching amount in the grant?
(iii) Will the grant result in an improvement that would not be made otherwise?
(iv) Does the project comply with the Grant Program’s Design Guidelines? (v) Will the project result in new revenue to the City (i.e. property tax, sales tax, hotel occupancy tax, etc.)?
(vi) Does the project contribute to other Downtown goals and objectives? (f) The City will notify the applicant/property owner in writing of award approval and provide a Grant Reimbursement Agreement for the applicant and/or property owner to sign and return to the City.
(g) Work cannot begin until the applicant has received written notice from the City indicating that the Grant Reimbursement Agreement has been signed by both parties and that the project may commence. The applicant will receive copies of the Agreement signed by both parties.
(h) Applicant shall proceed with any permitting and plan review process as required under City ordinance.
(i) Projects must commence construction within 120 calendar days of the grant approval with the option of a 60-day extension upon Council approval.

Staff recommends Council review and approve the policies, procedures, and application process for the City’s Downtown Building Rehabilitation Grant Program.

4. Engineering Services / Project Management [Time Estimate: 8:45-8:55 p.m.] (a) Award and authorize the City Manager to sign contracts related to City Project EN0094, a street and utility improvement project between O Street and Blackstone Street, and between Tulare Avenue and San Joaquin Avenue; Tulare City Council Page 13
Agenda Memo – April 19, 2022
Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised budget.

1. Contractor Floyd Johnston Construction Co.,
Inc. of Clovis, CA $ 6,652,485.50

2. Construction Surveying Guida Surveying, Inc. of Fresno, CA $ 94,500.00

3. Labor Compliance
Monitoring QK of Visalia, CA $ 31,750.00

4. Materials Testing Krazan & Associates of Clovis, CA $ 119,773.00

5. Construction Inspection NV5, Inc. of Visalia, CA $ 368,480.00 Project EN0094 is a street and utility improvement project on the following street segments:
• King Avenue between O Street and Cherry Street,
• Sycamore Avenue between Cherry Street and Blackstone Street, • San Joaquin Avenue between O Street and Blackstone Street, • Madden Street between Tulare Avenue and King Street,
• Delwood Street between Sycamore Avenue and San Joaquin Avenue, and • Highland Street between Tulare Avenue and Sycamore Avenue.

The project will reconstruct the street section and will include ADA compliance improvements to intersection curb returns and alley/sidewalk intersections that fall within the project limits. Additionally, it will address necessary water, sewer, and storm drain improvements within those limits. In order to complete the masterplanned storm drain improvements within this project, additional analysis and planning will also be needed to verify future routing and design of storm drain facilities to a future terminal basin to be located outside of these project limits. The need for the project was identified through the City’s Pavement Management System and the review of the condition of the City’s utility infrastructure. This project is included as a part of the City’s 2021-2026 transportation and utility CIP program budget.

Various contracts are required for the construction of this project. In addition to the actual construction contract, it will be necessary to supplement City staff with various consultant services from the City’s list of on-call consultants. The following contracts are recommended for award:
(a) Construction Contract: Floyd Johnston Construction Company, Inc.

On April 7, 2022, four bids were opened for the Request for Bids #22-752, Sycamore & San Joaquin Improvement Project. Bid opening results are attached. The Engineer’s Estimate for this project was $6,080,000. Bids ranged in cost from $6,652,485.50 - $8,803,306.00. The bids were evaluated to determine if they were responsive to the requirements and instructions contained in the bid documents.

Tulare City Council Page 14
Agenda Memo – April 19, 2022
Floyd Johnston Construction Company, Inc. of Clovis, CA submitted the lowest responsive bid in the amount of $6,652,485.50. Floyd Johnston Construction Company, Inc. possesses a current and active Class “A” General Engineering Contractor’s license issued by the State of California, and has submitted a list of licensed and experienced subcontractors who will be performing portions of the work.
(b) Construction Surveying & Staking: Guida Surveying, Inc.

During the course of constructing street, water, sewer, storm drain, and concrete improvements it will be necessary to provide construction staking so the Contractor has the necessary locations and elevations to properly construct the improvements. Additionally, the project requires existing survey monuments to be removed/destroyed and replaced requiring the services of a professional land surveyor. Survey services include field and office surveying and filing corner records with Tulare County.

As a professional service performed by a licensed surveyor, these services cannot be included in a competitively bid construction contract, and therefore cannot be performed under the Contractor’s contract.

Furthermore, City staff does not have the time nor professional qualifications to perform these services.

A Request for Qualifications (RFQ) for On-Call Construction Surveying Services was issued on February 4, 2020, out of which four firms were recommended for inclusion on a list of prequalified construction surveying consultants. The staff recommended list was approved by the City Council at their April 7, 2020, meeting.

Guida Surveying, Inc. of Fresno, CA is included on the list of On-Call Construction Surveying consultants and demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. Guida Surveying, Inc. has reviewed the scope of the Sycamore & San Joaquin Improvement Project and has proposed to perform the necessary services on a time and materials basis, not to exceed $94,500. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project.
(c) Labor Compliance Monitoring: QK
This project is subject to Prevailing Wage requirements. To ensure proper wages are paid and accounted for in accordance with the ever-changing requirements under state and federal law, it will be necessary to perform labor compliance monitoring of those contractors and consultants subject to these requirements. Due to the complexities involved, the City simply does not have the resources available to perform this work.

Tulare City Council Page 15
Agenda Memo – April 19, 2022
A Request for Qualifications for On-Call Labor Compliance Monitoring Services was issued on February 4, 2020, out of which three firms were recommended for inclusion on a list of prequalified Labor Compliance Monitoring consultants. The Staff recommended list was approved by the City Council at their April 7, 2020, meeting.

QK of Visalia, CA is included on the list of pre-qualified On-Call Labor Compliance Monitoring consultants and has demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. QK has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $31,750.00, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project.
(d) Materials Testing: Krazan & Associates, Inc.

During the course of constructing street, water, sewer, storm drain, and concrete improvements associated with this project, it will be necessary to perform materials testing to ensure compliance with City standards. Material testing services including laboratory testing are outside the capabilities of the City.

A Request for Qualifications for On-Call Geotechnical and Materials Testing Services was issued on February 4, 2020, out of which five firms were recommended for inclusion on a list of prequalified Geotechnical and Materials Testing consultants. The staff recommended list was approved by the City Council at their April 7, 2020, meeting.

Krazan & Associates, Inc. of Clovis, CA is included on the list of prequalified On-Call Geotechnical and Materials Testing consultants and has demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. Krazan & Associates, Inc. has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $119,773.00, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project.
(e) Construction Inspection: NV5, Inc.

Due to the volume of projects citywide, both private and public, the City does not have sufficient in-house staff capacity to perform the necessary construction inspection required by the Sycamore & San Joaquin Improvements Project. Inspection for contract compliance is required for Tulare City Council Page 16
Agenda Memo – April 19, 2022
public improvements including surface (asphalt concrete, base rock, and concrete) and underground (water, sewer, storm drain).

A Request for Proposals for On-Call Construction Management, Resident Engineer and Inspection Services was issued on February 4, 2020, out of which two firms were recommended for inclusion on a list of prequalified Construction Management, Resident Engineer and Inspection consultants.

The Staff recommended list was approved by the City Council at their April 7, 2020, meeting.

NV5, Inc. of Visalia, CA is included on the list of pre-qualified On-Call Construction Management, Resident Engineer and Inspection Consultants and has demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. NV5, Inc. has reviewed the scope of this project and has proposed to perform construction inspection services on a time and materials basis, not to exceed $368,480.00, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project.

Since the time the project budget was originally developed and approved, material prices and other construction related costs have increased dramatically.

Past practice of including a 20% contingency in the project budget to cover cost increases between project programming and actual construction, as well as minor changes to the design scope that typically occur, is no longer adequate to compensate for the inflation of construction costs being seen. As a result, an increase to the project budget is necessary to complete the project. After a review of the approved Capital program budget, staff has determined that there is adequate funding available to accommodate the increased cost and complete this project. However, prior to putting the next large street and utility project out to bid, staff will need to further review revenue projections and final accounting of projects under construction. Currently, the design of the Academy & Apricot Improvements Project, directly adjacent to the Sycamore & San Joaquin Improvements Project, is complete and nearly ready to bid. Staff’s intends to postpone the bidding of this project for approximately 6 months, or until additional analysis of available funding can be completed.

Finally, due to the inclusion of funding from various utility related funds on this project, these contracts will also be taken to the Board of Public Utilities for review and approval at its regular meeting on April 21, 2022. Staff recommends Council award and authorize the City Manager to sign contracts related to City Project EN0094, a street and utility improvement project between O Street and Blackstone Street, and between Tulare Avenue and San Joaquin Avenue; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised budget.

Tulare City Council Page 17
Agenda Memo – April 19, 2022

5. Fire [Time Estimate: 8:55-9:10 p.m.]
(a) Authorize City staff to use the Prosperity Sports Park Clubhouse as the primary location for a cooling and warming center with the Claude Meitzenheimer Community Center as a secondary location if the primary location is unavailable or additional space is required. [Submitted by: D.

Rossman] The original item was pulled from the April 5, 2022 consent calendar for additional clarification. Staff suggests use of Prosperity Sports Park Clubhouse and Claude Meitzenheimer Community as heating and cooling centers. City staff would open the centers based on the National Weather Service seven-day forecast. If temperature is projected to reach 105 degrees Fahrenheit or higher, the cooling center will be activated. If the temperature is projected to be 29 degrees Fahrenheit or lower, the warming center will be activated. Several scenarios including activations at different temperatures have been provided for your consideration.

As requested, staff has provided attendance records from previous years activation and Animal Control was been contacted for their input which is attached.

The activations will be publicized via City of Tulare social media and through public service announcements (PSA) on local radio stations. The City will contract with a private security company and utilize seasonal part time staff. Staff recommends Council authorize City staff to use the Prosperity Sports Park Clubhouse as the primary location for a cooling and warming center with the Claude Meitzenheimer Community Center as a secondary location if the primary location is unavailable or additional space is required.

6. City Manager [Time Estimate: 9:10-9:25 p.m.]
(a) Receive update regarding City interactions and activities associated with the Tulare Youth Baseball Park. [Submitted by: M. Mondell] In early April, an incident occurred with at the Tulare Youth Baseball Park when a youth baseball league player was pricked by a used needle. Subsequent to the incident, City representatives, including the Mayor and City Manager, met with representatives from the Tulare Cal Ripken baseball league to discuss the incident and identify options for creating a safer environment at the ball fields.

The meeting was both informative and productive, and a number of conclusions were reached. The City and the League agreed to implement a number of actions, most of which were immediately enacted. The following table summarizes the actions that were agreed to, identifies the responsible party, and provides a status update for each action.

Tulare City Council Page 18
Agenda Memo – April 19, 2022
Action Responsible
Party
Status
Police department will patrol the area and
respond to calls regarding trespassers
including and up to arrest if necessary
City Implemented
Ongoing
The park ranger will patrol the area on
Saturday mornings
City Implemented
Ongoing
Police department is willing to offer training to
parents and children on safety related matters
City Upon request
City will utilize an updated approach to
emptying and replacing the dumpsters twice
per week
City Implemented
Ongoing
City and League to develop signage for
placement around ballpark regarding needle
safety.

City and
League
Under
Development
League will speak to teams regarding the
need for personal attention to safety matters
League Unknown
League will obtain quotes regarding potential
safety related improvements (ie. security
cameras) and submit for City consideration of
funding
League Unknown
In addition to the actions described above, Adventist Health, and the Police, and Fire Departments are planning to hold a safety event at the Baseball Park this spring. Both the League and the City have also committed to keeping an open dialogue in an effort to proactively identify and address potential issues before they become less safe. Informational item only.

XV. STAFF UPDATES AND FUTURE AGENDA ITEMS – GC 54954.2(a)(3) [Time Estimate:

XVI. ADJOURN REGULAR MEETING
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ACTION MINUTES

CITY COUNCIL OF THE CITY OF TULARE
April 5, 2022
A closed session of the City Council of the City of Tulare was held on Tuesday, April 5, 2022, at 6:15 p.m. in the Tulare Public Library and Council Chamber located at 491 North M Street.

COUNCIL PRESENT: Dennis A. Mederos, Terry Sayre, Stephen C. Harrell, Patrick Isherwood, Jose Sigala
STAFF PRESENT: Marc Mondell, Mario Zamora, Janice Avila, David Rossman, Fred Ynclan, Ken Wales, Jason Bowling, Melissa Hermann
I. CALL TO ORDER CLOSED SESSION
Mayor Mederos called the closed session to order at 6:17 p.m.

II. CITIZEN COMMENTS - Comments from the public are limited to items listed on the agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating and spelling your name and providing your city of residence.

There were no citizen comments.

III. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

1. 54957(b)(1) Public Employee Performance Evaluation – City Manager Mayor Mederos adjourned to closed session at 6:18 p.m.

IV. RECONVENE CLOSED SESSION
V. CLOSED SESSION REPORT (if any)
VI. ADJOURN CLOSED SESSION
Council reconvened from closed session which adjourned at 7:01 p.m.

A regular meeting of the City Council of the City of Tulare was held on Tuesday, April 5, 2022, at 7:00 p.m. in the Tulare Public Library and Council Chamber located at 491 North M Street.

COUNCIL PRESENT: Dennis A. Mederos, Terry Sayre, Stephen C. Harrell, Patrick Isherwood, Jose Sigala
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STAFF PRESENT: Marc Mondell, Mario Zamora, Josh McDonnell, David Rossman, Fred Ynclan, Janice Avila, Traci Myers, Darlene Thompson, Michael Miller, Trisha Whitfield, Jason Glick, Ken Wales, Jason Bowling, Melissa Hermann
VII. CALL TO ORDER REGULAR MEETING
Mayor Mederos called the regular meeting to order at 7:01 p.m.

VIII. PLEDGE OF ALLEGIANCE AND INVOCATION
Mayor Mederos led the Pledge of Allegiance and an invocation was given by Vice Mayor Sayre.

IX. CITIZEN COMMENTS
Mayor Mederos requested those who wish to speak on matters not on the agenda within the jurisdiction of the Council, or to address or request a matter be pulled from the Consent Calendar to do so at this time. He further stated comments related to General Business matters would be heard at the time that matter is addressed on the agenda.

Donnette Silva-Carter, Tulare Chamber of Commerce CEO, shared about recent and upcoming Chamber events.

Robyn Leonardo, James [unintelligible], Robert [unintelligible], all of Tulare, shared their concerns regarding the homeless issue.

Monte Staples, Tulare, addressed the Council regarding the Pilot Traffic Calming Program.

Xavier Avila, Tulare, requested support for the hospital as well as shared his concerns and comments regarding the homeless.

John Harman, Tulare Downtown Association, thanked staff for their efforts with the Downtown Rehabilitation Grant Program.

X. COMMUNICATIONS
City Manager Marc Mondell read a letter into the record that was received from William Farrenkopf thanking the City for their collaborative efforts with the recent Band and Orchestra Festival. Mr. Mondell also introduced Police Chief Wes Hensley who announced his upcoming retirement with a date of June 3, 2022. /////
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XI. CONSENT CALENDAR
It was moved by Council Member Harrell, seconded by Council Member Sigala, and unanimously carried that the items on the Consent Calendar be approved as presented with the exception of item 9.

1. Authorization to read ordinances by title only.

2. Approve minutes of the March 15, 2022, regular meeting and March 22, 2022, special closed session. [Submitted by: M. Hermann]

3. Receive the monthly investments report for February 2022. [Submitted by:

D. Thompson]

4. Adopt Resolution 2022-12 setting the maximum Utility User’s Tax at $13,620.00 per utility for the period July 1, 2022 through June 30, 2023. [Submitted by: D. Thompson]

5. Conditionally approve the final map and subdivision improvement agreement for Phase 4 of Kensington Estates subdivision for recordation, and accept all easements and dedications offered to the City, subject to receipt of the signed final map, all fees, and other required items prior to June 4, 2022. [Submitted by: M. Miller]

6. Conditionally approve the final map and subdivision agreement for the Oak Creek No. 3 subdivision for recordation, and accept all easements and dedications offered to the City on the final map, subject to receipt of all fees and other required items prior to June 4, 2022. [Submitted by: M.

Miller]

7. Adopt Resolution 2022-13 designating the intersections of Stockham Avenue at Spruce Street and Alpine Avenue at Spruce Street as all-way stop intersections, and authorizing the installation of corresponding stop control. [Submitted by: M. Miller]

8. Adopt Resolution 2022-14 amending the City’s Non-Utility Position Control Budget (PCB) to reflect the positional and salary adjustments necessary to implement a minor organizational restructuring. [Submitted by: M. Mondell]

9. Authorize City staff to use the Prosperity Sports Park Clubhouse as the primary location for a cooling and warming center with the Claude Meitzenheimer Community Center as a secondary location if the primary location is unavailable. [Submitted by: D. Sewell] Vice Mayor Sayre pulled this item for clarification. Division Chief Rodnie Roberts responded thereto.

Council made various suggestions such as lowing and raising the trigger temperatures as well as taking into consideration pets. It was the consensus of Council to bring this item back to the April 19 meeting for further discussion. 8437
XII. SCHEDULED PRESENTATIONS

1. Proclamation in honor of National Library Week, April 3-9, 2022. Library Manager Heidi Clark provided comment. Mayor Mederos presented Ms. Clark and Library Board members who were present with a proclamation in honor of National Library Week.

XIII. MAYOR/COUNCIL REPORTS OR ITEMS OF INTEREST – G.C. 54954.2(a)(3) Mayor’s Report was taken out of order and was presented following the Pledge of Allegiance and invocation.

Mayor Mederos brought up the recent issue regarding a youth at the local baseball park being stuck with a needle. City Manager Marc Mondell provided additional comment in regard to homelessness and the City’s efforts as it relates to this issue as well as stated the items the City has agreed to following a meeting with the Tulare Baseball Association.

XIV. GENERAL BUSINESS

1. Public Hearing
(a) Consideration and possible approval of Ordinance 2022-01 for the approval of a Development Agreement with Valley Pure. [Submitted by:

M. Zamora] City Attorney Mario Zamora provided a report for the Council’s consideration. Mayor Mederos opened the public hearing at 8:31 p.m.

Receiving no public comment, the public hearing was closed at 8:32 p.m.

Tony of Valley Pure provided comment. It was moved by Council Member Sigala, seconded by Vice Mayor Sayre, and carried 3 to 2 (Council Members Harrell and Isherwood voting no) to pass to print Ordinance 2022-

01. (b) Consideration and possible approval of Ordinance 2022-02 for the approval of a Development Agreement with J Street Solutions (Herb ‘N Vibes). [Submitted by: M. Zamora] City Attorney Mario Zamora provided a report for the Council’s consideration. Mayor Mederos opened the public hearing at 8:37 p.m. Receiving no public comment, the public hearing was closed at 8:37 p.m. It was moved by Council Member Isherwood, seconded by Vice Mayor Sayre, and carried 4 to 1 (Council Member Harrell voting no) to pass to print Ordinance 2022-02.
(c) Consideration and possible approval of Ordinance 2022-03 for the approval of a Development Agreement with Token Farms. [Submitted by: M. Zamora] City Attorney Mario Zamora provided a report for the Council’s consideration. Mayor Mederos opened the public hearing at 8:56 p.m. Receiving no public comment, the public hearing was closed at 9:00 p.m. It was moved by Council Member Sigala, seconded by Vice Mayor 8438
Sayre, and carried 4 to 1 (Council Member Harrell voting no) to pass to print Ordinance 2022-03.

2. Community and Economic Development
(a) Review and approve the policies, procedures, and application process for the City’s Downtown Building Rehabilitation Grant Program [Submitted by: T. Myers] Community and Economic Development Director Traci Myers provided a report for the Council’s consideration. Questions posed by the Council were responded to by staff. Following discussion, it was the consensus of Council to provide further input individually to staff and bring this item back to the April 19 meeting considering what was discussed during tonight’s meeting.

3. Police
(a) Review and direct staff on the City’s Municipal Code regulations regarding feral cats. [Submitted by: F. Ynclan] Captain Fred Ynclan provided a report for the Council’s consideration. Vice Mayor Sayre provided additional comment. Representatives from the Visalia Feral Cat Coalition, Janice Bower and Philip Irwin, stated what their organization could do to assist the City with a spay/neuter clinic. Following discussion, it was the consensus of Council to continue to work on this item and bring it back to a future meeting for Council consideration.

4. City Manager
(a) Discuss allocation of the final $942,268 in American Rescue Plan Act Funds and direct staff on same. [Submitted by: M. Mondell] Deputy City Manager Josh McDonnell provided a report for the Council’s consideration.

Philip Smith, Tulare Local Healthcare District, provided comment. There was no action taken on this item.

XV. STAFF UPDATES AND FUTURE AGENDA ITEMS – GC 54954.2(a)(3) Council Member Harrell requested and received consensus from Council to draft a letter the Southern Pacific Rail Road stating the issues including the fiscal impact on the City for assisting in removing homeless and cleaning the property. The letter will be brought back for consideration at the April 19 meeting.

Council Member Sigala requested and received consensus from Council to schedule a study session to discuss the potential cannabis tax.

Mayor Mederos requested and received consensus from Council to have a letter of support for AB 2017 drafted and presented to Council for approval at the April 19 meeting.
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XVI. ADJOURN REGULAR MEETING
Mayor Mederos adjourned the regular meeting at 10:28 p.m.

President of the Council and Ex-Officio
Mayor of the City of Tulare
ATTEST:
_________________________________
Chief Deputy City Clerk and Clerk of the
Council of the City of Tulare

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: City Manager
For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☐Other ☒None AGENDA ITEM:

Approve the cancellation of the regular meeting of May 3, 2022.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

Staff requests Council consider and approve the cancellation of the May 3, 2022, regular meeting. After reviewing the calendar used to project future agenda items, it is apparent there is a lack of business to be brought forth to the Council for this particular meeting. In consideration of Council and staff time, staff is seeking Council’s approval to cancel this meeting.

STAFF RECOMMENDATION:

Approve the cancellation of the regular meeting of May 3, 2022.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☐No ☒N/A FUNDING SOURCE/ACCOUNT NUMBER:

N/A
Submitted by: Marc Mondell Title: City Manager
Date: April 6, 2022 City Manager Approval: ____________ AGENDA ITEM: Consent 3

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: City Manager
For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☒Other ☐None AGENDA ITEM:

Authorize the Mayor to sign a letter of support for AB 2017 on the Council’s behalf and direct staff to transmit the letter to Assembly Member Mathis.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

At the March 15, 2022, City Council meeting, Tulare citizen Wendy Baker addressed the Council and requested support for AB 2017. The following excerpt is from the California Legislature website, “Existing law establishes the hearsay rule, which provides that evidence of a statement that was made other than by a witness while testifying at a hearing and that is offered to prove the truth of the matter stated is inadmissible. Existing law provides exceptions to the hearsay rule, including an exception in criminal prosecutions for statements made by victims, when under 12 years of age, describing any act or attempted act of child abuse with or on the child by another. This bill, Kelsey’s Law, would make an exception to the hearsay rule for statements by a victim who is a minor over 12 years of age if the court determines that the victim has an intellectual disability, when describing any act or attempted act of child abuse.” After review of the City’s adopted Legislative Guiding Principles, staff has determined this bill would not fall into any of the categories listed for what the City would support. Staff reached out to Assembly Member Mathis’ office who stated the bill has been given support by the Tulare County District Attorney’s Office whose reasoning included, “The criminal justice and court process can be overwhelming for many. However, for persons with disabilities, the experience can be of such an intimidating nature that their participation is severely hindered to the extent that the truth of what happened to them is lost in the process." There was a committee hearing on Tuesday, April 5, where the bill failed passage, but reconsideration was granted. There is a new committee hearing date scheduled for April 26, 2022.

Staff does not object to a letter of support. Attached is a letter of support that has been drafted for Council review.

STAFF RECOMMENDATION:

Authorize the Mayor to sign a letter of support for AB 2017 on the Council’s behalf and direct staff to transmit the letter to Assembly Member Mathis.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
AGENDA ITEM: Consent 4
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☐No ☒N/A FUNDING SOURCE/ACCOUNT NUMBER:

N/A
Submitted by: Marc Mondell Title: City Manager
Date: April 11, 2022 City Manager Approval: ____________ 411 East Kern Avenue, Tulare, California 93274  Phone: 559.684.4200  Fax: 559.366.1701

CITY COUNCIL
April 19, 2022
The Honorable Assembly Member Devon J. Mathis
1021 O Street, Room 5530
Sacramento, CA 95814
Re: AB 2017 (Mathis) - Evidence: Hearsay: Exceptions
Letter of Support
Dear Assembly Member Mathis,
The City Council of the City of Tulare is pleased to support AB 2017 (Mathis), which would extend the same provisions granted to minors when describing child abuse to victims who have a mental age under 12 years of age as a result of an intellectual or developmental disability.

Under existing law, the hearsay rule provides that evidence of a statement that was made other than by a witness while testifying at a hearing is inadmissible in court; however, this rule does not apply to statements made by victims who are under 12 years of age when describing any act or attempted act of child abuse. Whilst this consideration and exemption applies to minors, the criteria is based upon chronological age and does not account for those who have an intellectual or developmental disability.

This means that even though a victim may have the mental capacity of a minor, due to their chronological age, they are treated as an adult. This is deeply troubling as the Criminal Justice and Court System has a responsibility to protect the most vulnerable and at-risk members of our society, and the current requirements do not adequately accommodate or support those with an intellectual or developmental disability.

The Criminal Justice and Court process can be overwhelming for many; however, for persons with disabilities, the experience can be of such an intimidating nature that their participation is severely hindered to the extent that the truth of what happened to them is lost in the process.

This is contrary to the purpose of the Criminal Justice System. Trials are a search for the truth, no a contest of wits and concentration.

The exemption granted in AB 2017 is a bipartisan solution to grant courts the necessary flexibility and discretion to protect those with an intellectual or developmental disability, and close an existing loophole that may allow child sexual predators and abusers to avoid prosecution and justice.

Sincerely,
Dennis A. Mederos
Mayor of the City of Tulare
ORDINANCE 2022-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TULARE APPROVING

THE DEVELOPMENT AGREEMENT WITH VALLEY PURE REGARDING A RETAIL

FACILITY FOR RECREATIONAL CANNABIS SALES
The City Council of the City of Tulare does ordain as follows:

WHEREAS, the City Council of the City of Tulare desires to allow certain retail cannabis facilities to operate within the City boundaries.

WHEREAS, Valley Pure was selected by the City Council of the City of Tulare to receive a retail permit on August 17;
WHEREAS, Valley Pure has agreed to certain terms in a development agreement with the City including community benefits for the development of property located at 1759 Retherford Street, Tulare, CA 93274 as a retail cannabis facility.

WHEREAS, pursuant to California Government Code section 65867, the City must hold a public hearing for the adoption of any development agreement.

WHEREAS, pursuant to California Government Code section 65867.5, the City must also pass an ordinance for the approval of any development agreement.

WHEREAS, the City Council for the City of Tulare has held a public hearing on April 5, 2022 for the approval of the development agreement and first reading of this ordinance.

NOW, THEREFORE, BE IT ORDERED BY THE COUNCIL OF THE CITY OF TULARE, AS FOLLOWS, TO WIT:

Following a public hearing on the development agreement provided in the agenda with Valley Pure for the use of the property located at 1759 Retherford Street, Tulare, CA 93274 as a retail cannabis facility, the City Manager is authorized to execute any and all documents necessary for the approval of the development agreement.

PASSED, ADOPTED, AND APPROVED this 19th day of April, 2022.

President of the Council and Ex-Officio
Mayor of the City of Tulare
ATTEST:

Chief Deputy City Clerk and Clerk of the
Council of the City of Tulare
AGENDA ITEM: Consent 5
ORDINANCE 2022-02

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TULARE APPROVING THE DEVELOPMENT AGREEMENT WITH J STREET SOLUTIONS (HERB ’N VIBES)

REGARDING A RETAIL FACILITY FOR RECREATIONAL CANNABIS SALES The City Council of the City of Tulare does ordain as follows:

WHEREAS, the City Council of the City of Tulare desires to allow certain retail cannabis facilities to operate within the City boundaries.

WHEREAS, J Street Solutions (Herb ’N Vibes) was selected by the City Council of the City of Tulare to receive a retail permit on August 17; WHEREAS, J Street Solutions (Herb ’N Vibes) has agreed to certain terms in a development agreement with the City including community benefits for the development of property located at 150 N. J Street, Tulare, CA 93274 as a retail cannabis facility.

WHEREAS, pursuant to California Government Code section 65867, the City must hold a public hearing for the adoption of any development agreement.

WHEREAS, pursuant to California Government Code section 65867.5, the City must also pass an ordinance for the approval of any development agreement.

WHEREAS, the City Council for the City of Tulare has held a public hearing on April 5, 2022 for the approval of the development agreement and first reading of this ordinance.

NOW, THEREFORE, BE IT ORDERED BY THE COUNCIL OF THE CITY OF TULARE, AS FOLLOWS, TO WIT:

Following a public hearing on the development agreement provided in the agenda with J Street Solutions (Herb ’N Vibes) for the use of the property located at 150 N. J Street, Tulare, CA 93274 as a retail cannabis facility, the City Manager is authorized to execute any and all documents necessary for the approval of the development agreement.

PASSED, ADOPTED, AND APPROVED this 19th day of April, 2022.

President of the Council and Ex-Officio
Mayor of the City of Tulare
ATTEST:

Chief Deputy City Clerk and Clerk of the
Council of the City of Tulare
AGENDA ITEM: Consent 6
ORDINANCE 2022-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TULARE APPROVING

THE DEVELOPMENT AGREEMENT WITH TOKEN FARMS REGARDING A RETAIL

FACILITY FOR RECREATIONAL CANNABIS SALES
The City Council of the City of Tulare does ordain as follows:

WHEREAS, the City Council of the City of Tulare desires to allow certain retail cannabis facilities to operate within the City boundaries.

WHEREAS, Token Farms was selected by the City Council of the City of Tulare to receive a retail permit on August 17;
WHEREAS, Token Farms has agreed to certain terms in a development agreement with the City including community benefits for the development of property located at 1853 Retherford Street Tulare, CA 93274 as a retail cannabis facility.

WHEREAS, pursuant to California Government Code section 65867, the City must hold a public hearing for the adoption of any development agreement.

WHEREAS, pursuant to California Government Code section 65867.5, the City must also pass an ordinance for the approval of any development agreement.

WHEREAS, the City Council for the City of Tulare has held a public hearing on April 5, 2022 for the approval of the development agreement and first reading of this ordinance.

NOW, THEREFORE, BE IT ORDERED BY THE COUNCIL OF THE CITY OF TULARE, AS FOLLOWS, TO WIT:

Following a public hearing on the development agreement provided in the agenda with Token Farms for the use of the property located at 1853 Retherford Street Tulare, CA 93274 as a retail cannabis facility, the City Manager is authorized to execute any and all documents necessary for the approval of the development agreement.

PASSED, ADOPTED, AND APPROVED this 19th day of April, 2022.

President of the Council and Ex-Officio
Mayor of the City of Tulare
ATTEST:

Chief Deputy City Clerk and Clerk of the
Council of the City of Tulare
AGENDA ITEM: Consent 7

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: Engineering Services / Project Management For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☒Other ☐None AGENDA ITEM:

Award and authorize the City Manager to sign a contract amendment with 4 Creeks for construction management services related to City Project EN0092, Pratt Street/Mefford-Choice Tracts Improvement Project in the amount of $151,300; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($43,296) of the revised contract amount.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

This project is a street and utility improvement project on the following roadways: Pratt Street between Bardsley Avenue and Inyo Avenue (SR137); Walter Street between Bardsley Avenue and Elm Avenue; Oliver Street between Bardsley Avenue and Elm Avenue; Cleveland Street between Bardsley Avenue and Elm Avenue; Victoria Street between Bardsley Avenue and Elm Avenue; Elm Avenue between Howard Street and D Street; C Street between Elm Avenue and Sonora Avenue, and the Cleveland/Victoria and Victoria/Pratt alleys between Bardsley Avenue and Elm Avenue. The project will reconstruct the street section and will include ADA compliance improvements to intersection curb returns and alley/sidewalk intersections that fall within project limits. Additionally, it will address necessary water, sewer and storm drain improvements within those limits. The need for the project was identified through the City’s Pavement Management System and the review of the condition of the City’s utility infrastructure. This project was included and approved as a part of the City’s 2019-2024 transportation and utility CIP program budget.

In addition to the construction contract, it is necessary to supplement City staff with various consultant services from the City’s list of on-call consultants. Although City staff is capable of performing Construction Management services on these specific types of projects, due to the current volume of projects and recent vacancies in the City’s two (2) Construction Coordinator positions (one due to relocation out of state, and the other as a result of a recent promotion), the City does not have adequate staff to perform the day-to-day operational work needed at this time. The City is currently in the process of recruiting for these vacant positions, but will need to fill the need on this active project in the meantime.

A Request for Proposals for On-Call Construction Management, Resident Engineer and Inspection Services was issued on February 4, 2020, out of which two firms were recommended for inclusion on a list of prequalified Construction Management, Resident Engineer and Inspection consultants. The staff recommended list was approved by the City Council at their April 7, 2020, meeting.

AGENDA ITEM: Consent 8
On December 7, 2021, the City Council approved various contracts required for the construction of the Pratt Street/Mefford-Choice Tracts Improvement Project, including one with 4 Creeks for Construction Inspection services in the amount of $281,660. Since 4 Creeks has staff available and qualified to perform the needed construction management work under this same on-call services contract, City staff requested a proposal to perform this work in addition to their current scope of work. There are efficiencies anticipated by utilizing 4 Creeks to perform both the inspection and construction management services. Because this work will be performed on a time and materials basis and will be substantially offset by the original amount budgeted for City staff, there should not be an overall impact to the project budget; therefore, no additional funding is being requested at this time.

Due to the inclusion of funding from various utility related funds on this project, this contract will also be taken to the Board of Public Utilities for review and approval at its regular meeting on April 21, 2022.

STAFF RECOMMENDATION:

Award and authorize the City Manager to sign a contract amendment with 4 Creeks for construction management services related to City Project EN0092, Pratt Street/Mefford-Choice Tracts Improvement Project in the amount of $151,300; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($43,296) of the revised contract amount.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☒Yes ☐No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

EN0092-050-0612 Materials Testing
Submitted by: Nick Bartsch Title: Senior Project Manager Date: April 11, 2022 City Manager Approval: ____________ 324 S. Santa Fe, Suite A
Visalia, California 93292
***.4-creeks.com
March 31, 2022
Mr. Nick Bartsch
Sr. Project Manager
City of Tulare
411 E. Kern Ave.

Tulare, CA 93274
Subject: EN0092-Pratt Street / Mefford-Choice Tracts Improvements, Public Works Inspection and Construction Management Coverage Services, 4Creeks Job No. 21384 CO 1 Dear Mr. Bartsch,
Task 1:

Our understanding is that the City would like to utilize our services on a full-time basis to perform inspection services for the Pratt Street / Mefford-Choice Tracts Improvements capital project. Our understanding is that these services will be needed starting around the beginning of January 2022 and will continue for the 220 working day duration of the construction contract. We expect the project will end around December 2022. Listed below is the scope of services that we anticipate performing for this project. Additionally, per your request attached is a fee estimate for our inspection services.
• Inspect traffic control to make sure it complies with the City’s approved plan for the project. • Coordinate with the City’s CM or directly with the materials testing company to schedule testing for the project. 4Creeks Inspector will be present for testing done at the site. • Verify that materials used on the project match the submittals approved by the City’s CM. • Coordinate errors and omissions and unforeseen field issues with the City CM for resolution. • Coordinate required inspections and testing with City departments. • Perform Daily Inspections of the work performed by the contractor and record on the City’s standard documents and the CMIS program. Take pictures of construction progress. • Inspect contractor’s work throughout construction visually and using normal hand tools smart levels, soil probes, tape measures, measuring wheels, etc.
• Mr. Garland will be on site full time during this period to observe the improvements being constructed to verify compliance with City requirements. The only times Mr. Garland will not be onsite full time will be when he is performing inspections on the Pleasant Ave. project. There will be some overlap between these two projects. During this overlap period 4Creeks also has another inspector in the area that will assist Mr. Garland if inspections are needed at both projects at the same time. • Perform field measurements for the City CM to verify progress payment amounts. • Meet with the City CM to hand off project documents at the end of our scope of work.

We estimate that these services can be provided for a Time and Materials Fee of $281,660.

CO 1 Task 2:

Our understanding is that the City would like to utilize our services on a part time basis to perform construction management services for the Pratt Street / Mefford-Choice Tracts Improvements capital project. Our understanding is that these services will be needed starting around March 24, 2022 and will continue for the 220 working day duration or until the end of the construction contract. We anticipate that this will be approximately 43 weeks. Listed below is the scope of services that we anticipate performing for this project. Additionally, per your request attached is a fee estimate for our construction management services. • Review and accept submittals for the project.
• Respond to contractor Requests for Information.
324 S. Santa Fe, Suite A
Visalia, California 93292
***.4-creeks.com
• Coordinate errors and omissions and unforeseen field issues with the Contractor and City and issue Field Change Directives as needed.
• Perform site visits to resolved unforeseen field issues. • Review materials testing reports and verify that materials comply with City of Tulare requirements. • Review change orders and provide recommendations for City acceptance or rejection. • Review and process contractor Progress Payments.
• Perform daily coordination with the contractor as necessary to keep the project on schedule. • Lead weekly construction meetings with the City and Contractor. Issue weekly meeting minutes for the project.
• Coordinate with the City project manager and other City staff. • Utilize the City’s CMIS program to manage the project documents. • Maintain electronic files in the format and order that the City prefers. • Meet with the City Project Manager to hand off project documents at the end of our scope of work.

We estimate that these services can be provided for a Time and Materials Fee of $151,300.

Inspection and construction management services provided for an estimated Time and Materials Fee of $432,960.

The above services will be billed on a time and materials basis in accordance with the on-call contract and attached fee schedule. We will not exceed the fee estimate without prior authorization or direction from the City.

Services Not Included in the Fee Estimate
• Materials Testing
• Labor Compliance
• Survey Staking
• Fees associated with the CMIS program
While the services above are excluded from this fee estimate, 4Creeks would be happy to provide some of these services on an additional time and materials basis if the City needs assistance.

If you have any questions or need any additional information, please feel free to give us a call to discuss.

Sincerely,
Chris Crawford, PE 71192 Matthew D. Ainley, PE 66233
Sr. Civil Engineer Principal-In-Charge
encl: Fee Estimate and Fee Schedule
Approval:

City Manager Signature Date
Project Tech V
Construction Inspector
IV Non-Prevailing Wage
Construction Inspector
Prevailing Wage
Construction Inspector
Overtime Construction Inspector V
Construction
Manager IV
Senior Construction
Manager
Reimbursable
Expenses
$95 $140 $150 $180 $160 $150 $160 Fee Varies
Task 1: Public Works Inspection Cost
(Assumed 220 working days per the
construction contract.)
Preconstruction Meeting and Project Startup Tasks 25 5 $4,300 Daily Inspections. This task assumes that our Construction Inspector will be working 8 hours per day for 220 working days. This also assumes that 80% of this time will be prevailing wage and 20% of the time will be non-prevailing wage. We also assumed about 48 hours of overtime and we assumed a small amount of hours for inspection oversight from a Sr. Inspector.
352 1408 48 30 $273,920
Project Closeout and Handoff to City 20 4 $3,440
TOTAL TASK 1 $281,660
Task 2: Public Works CM Cost (Assumed 42
weeks per the construction contract.)
Assume Mr. Williams will work 20 hours per week on this project with some assistance from Mr. Crawford. There is approximately 42 weeks during this time period. All services listed in the proposal letter will be performed.
966 40 $151,300
TOTAL TASK 2 $151,300
TOTAL: 0 397 1408 48 39 966 40 0 $432,960
TOTAL
EN0092-Pratt St. / Mefford-Choice Tracts Imp., Public Works Inspection & CM Coverage Fee Estimate
C. Crawford & M. Ainley

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: Engineering Services / Engineering For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☐Other ☒None AGENDA ITEM:

Authorize the City Manager to sign a contract with Peters Engineering Group of Clovis, CA in an amount not to exceed $156,056 for design, bidding, and construction support services for City utility relocations on International Agri-Center Way between K Street and Laspina Street, and Blackstone Street between Industrial Avenue and International Agri-Center Way, associated with the International Agri-Center Way Interchange Project; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% ($15,606) of the contract award amount; and approve the project scope and budget.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

The International Agri-Center Way Interchange Project will construct a new freeway interchange on State Route 99 along the alignment of International Agri-Center Way, connecting K Street to Laspina Street in the process. To accommodate the construction of the new interchange, it will be necessary to replace existing water and sewer improvements within International Agri-Center Way between K Street and State Route 99, and to install new sewer and water in portions of Blackstone Street being realigned by the project north of International Agri-Center Way. Additionally, the project will install a new water main crossing in the proposed interchange overcrossing structure, providing a new point of connection across State Route 99 between K Street and Laspina Street.

While Caltrans is the lead agency for the design and construction of the major interchange improvements of the project, they have required that the City be responsible for the design and construction support related to City utilities. The City will require consultant services to design the aforementioned water and sewer improvements, and to assist in the bidding and construction support services necessary for their construction. A Request for Qualifications (RFQ) for On-Call Engineering and Land Surveying Consultants was issued on October 20, 2020. Ten (10) firms submitted all the necessary information to be considered for inclusion in a list of pre-approved consultants to provide these services. The proposals were reviewed and rated in accordance with the consultant selection procedures identified in the RFQ, and the top six (6) firms were recommended for inclusion on the list of prequalified general engineering and land surveying consultants. On December 15, 2020, the City Council approved this list of (6) consultants.

Peters Engineering Group of Clovis, CA is included on the list of pre-qualified on-call Engineering consultants and demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the design of this project. Peters Engineering Group will perform the necessary work for $156,056. The cost is in AGENDA ITEM: Consent 9
line with industry standards and falls within the amount budgeted for the City utility relocation work on this project.

STAFF RECOMMENDATION:

Authorize the City Manager to sign a contract with Peters Engineering Group of Clovis, CA in an amount not to exceed $156,056 for design, bidding, and construction support services for City utility relocations on International Agri-Center Way between K Street and Laspina Street, and Blackstone Street between Industrial Avenue and International Agri-Center Way, associated with the International Agri-Center Way Interchange Project; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% ($15,606) of the contract award amount; and approve the project scope and budget.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☒No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

TBD – Transportation Development Impact Fees
Submitted by: Michael Miller Title: City Engineer
Date: April 13, 2022 City Manager Approval: ____________

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: Community & Economic Development For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☒Other ☐None

AGENDA ITEM:

Public Hearing to receive comments on the proposed 2022 Community Development Block Grant (CDBG) Annual Action Plan (APP) to allocate funds in the estimated amounts of $680,000 to public infrastructure and facility improvements, $105,000 to services for people experiencing homelessness, $79,100 to affordable housing preservation, and $140,400 to CDBG program administration and fair housing activities.

IS PUBLIC HEARING REQUIRED: ☒Yes ☐No
BACKGROUND/EXPLANATION:

Local administration of the Community Development Block Grant (CDBG) Program is overseen by the City’s Community & Economic Development Department in cooperation with other City departments. Through the Annual Action Plan process, the City Council and Department staff forward activities that meet the goals identified under the City’s 2020-2024 CDBG Consolidated Plan (ConPlan) and the national objectives and requirements of the CDBG Program as determined by the U.S. Department of Housing and Urban Development (HUD).

On May 5, 2020, the City Council adopted the ConPlan for use of CDBG funds following comprehensive public outreach, meetings, and consultation with other organizations and agencies. For reference, the prioritized goals of the current five-year ConPlan period include those listed below.

Table 1 – 2020-2024 Consolidated Plan Strategic / Priority Needs 1) Provide public infrastructure and facility improvements for moderate- and low-income households.
2) Provide direct assistance and/or housing for people experiencing homelessness and those at-risk.
3) Improve access to affordable housing for moderate- and low-income households and for people with special needs.
4) Provide public services for moderate- and low-income households and for people with special needs.
5) Improve access to employment and training opportunities for moderate- and low-income households, people with special needs, and people experiencing homelessness. 6) Provide professional and high-quality grant administration and fair housing services.

Between February 22nd and March 23rd, Department staff held a Request for Applications (RFA) period, sought public comment, held one public meeting, and consulted with local organizations and other City staff in order to gather information and proposals for the Fiscal AGENDA ITEM: Gen. Bus. 1(a)
Year 2022 CDBG Action Plan (See pg. 5-7 of the Draft 2022 Action Plan for a summary of public outreach and participation). An array of local agencies and organizations were notified of the CDBG funding opportunity and encouraged to propose activities. The City received thirteen (13) applications from eleven (11) different entities prior to the close of the RFA period on Wednesday, March 23, 2022. Table 2 provides a brief overview of the applications and associated funding requests. Department staff reviewed applications according to criteria including, but not limited to, how a proposed activity and/or its sponsor: a) benefits low- and moderate-income households b) demonstrates cost reasonableness and effectiveness; c) experience and past performance; and, d) management and implementation approach.

Table 2 – Applications for 2022 CDBG Funds
Organization Project Type / Purpose Funding Request
Kings View Corporation Public Service / Case
management and housing plan
implementation for upwards of 20
people experiencing
homelessness
$35,000
Habitat for Humanity of
Tulare / Kings Counties
Affordable Housing / Complete
property repairs and minor
rehabilitation work for low-income
homeowners
$70,000
Kings Tulare Homeless
Alliance
Public Service / Case
management and housing plan
implementation for upwards 20
people experiencing
homelessness
$35,000
Salt+Light Works Public Service / Case
management and housing plan
implementation for upwards 20
people experiencing
homelessness
$35,000
Family Services of Tulare
County
Public Service / Case
management and support
services on the Housing First
program for formerly homeless
individuals.
$25,000
Bridge of Faith America Public Service / Provide outreach and food to people experiencing
homelessness
$10,000
*Engineering Division Public Infrastructure / Complete
utility and pavement system
enhancements in the Pratt Street
- Mefford Choice Area to address
regulatory, safety, and
environmental requirements
*$280,000 and $370,000
(2 separate projects)
Planning Division Public Facility / Conduct public
outreach and prepare site plans
for the restoration of park
amenities at Centennial Park
$30,000
Self-Help Enterprises Public Service / Provide general
facility operating, supplies, and
$165,539
client costs at Eden House for
Tulare participants
Self-Help Enterprises Public Service / Provide client
food costs at Eden House for
Tulare participants
$25,000
Mental Health Systems,
Inc.

Public Service / Provide client
food costs at Eden House for
Tulare participants
$25,000
Community Services &
Employment Training,
Inc (CSET)
Public Service or Program
Administration / Provide outreach
and education to Tulare residents
about fair housing and enable
access to housing counseling,
including foreclosure prevention
and first-time home buying.
$21,000
Proposed Activities and Budgets for FY 2022 Annual Action Plan Total expected funding for Fiscal Year 2022 involves an estimated annual allocation of $705,000, an estimated $9,500 in available CDBG program income, and approximately $290,000 in CDBG funds remaining from the current Fiscal Year 2021. Together, about $1,004,500 is available for the City Council, with public comment, to award to local organizations and City Departments to implement an eligible activity.

Since the CDBG Program places a cap of 15 percent on the amount of CDBG funds a jurisdiction may commit to public service activities in a given program year, only several of the proposed public service activities may receive a portion of the approximately $105,000 available under this particular project type. Department staff requests City Council’s review and comments at this time. City Council may formally approve activities and their respective budgets at the end of a 30-day public comment period and upon closure of a public hearing during the May 17th City Council meeting.

Table 3 – Proposed 2022 Annual Action Plan – Activities and Estimated Budgets *Public Services –
1) Kings View: $35,000
2) Kings Tulare Homeless Alliance: $35,000
3) Salt+Light Works: $35,000
Public Infrastructure & Facilities –
4) Pratt St / Mefford Choice Tract: $280,000
5) Sycamore & San Joaquin Ave: $370,000
6) Centennial Park Restoration – Year 1 Planning: $30,000 Affordable Housing –
7) Habitat for Humanity: $79,100
Program Administration & Planning –
8) Management, Oversight, and Coordination - $100,400; Public Information & Advertising - $18,000; Fair Housing Activities w/ a subcontractor (ex. CSET) - $15,000; Submission of applications for federal and other programs - $7,000 Notes
• City may provide case management and housing placement services on the upcoming Encampment Resolution Funding Program;
• City may utilize other funding sources to continue wrap around services for formerly homeless people, Tulare clients, provided by long-standing and new partner organizations.

A focus on services for people experiencing homelessness and public infrastructure improvements in the proposed Action Plan aligns with goals as identified in the 2020-2024 Consolidated Plan. Information on the proposed activities and funding was available for public review and comment from April 15 to May 17, 2022.

STAFF RECOMMENDATION:

Public Hearing to receive comments on the proposed 2022 Community Development Block Grant (CDBG) Annual Action Plan (APP) to allocate funds in the estimated amounts of $680,000 to public infrastructure and facility improvements, $105,000 to services for people experiencing homelessness, $79,100 to affordable housing preservation, and $140,400 to CDBG program administration and fair housing activities.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☒No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

Community Development Block Grant Funding for Program Year 2021 (Fund 077) Submitted by: Traci Myers Title: Community & Economic Development Director Date: April 13, 2022 City Manager Approval: ____________ ATTACHMENTS:

Proposed / DRAFT Fiscal Year 2022 Annual Action Plan
Annual Action Plan 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
City of Tulare
PY 2022 Annual Action Plan
City of Tulare
Community & Economic Development Department
411 East Kern Avenue
Tulare, CA 93274
Annual Action Plan 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Table of Contents
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
PR-05 Lead & Responsible Agencies – 91.200(b)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
AP-12 Participation – 91.105, 91.200(c)
AP-15 Expected Resources – 91.220(c)(1,2)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Projects
AP-35 Projects – 91.220(d)
AP-38 Project Summary
AP-50 Geographic Distribution – 91.220(f)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
AP-60 Public Housing – 91.220(h)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) AP-75 Barriers to affordable housing – 91.220(j)
AP-85 Other Actions – 91.220(k)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Annual Action Plan 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Fiscal Year (FY) 2022-2023 CDBG Action Plan will direct the use of the City’s estimated annual allocation of $705,000, approximately $9,500 in available CDBG program income, and an estimated $290,000 in CDBG funds remaining from the previous program year to projects that meet CDBG national objectives and needs / goals established in the City’s Consolidated Plan for 2020-2024. Proposed projects and their approximate funding levels include the following:
$680,000 for public infrastructure and facility improvements; $105,000 for homeless services; $79,100 for affordable housing preservation; and, $140,400 for CDBG program administration, planning, and fair housing efforts. Collectively, the City expects about $1,004,500 in total resources for the implementation of eligible projects and activities in the coming program year.

Per Notice CPD-22-05, issued by the Office of Community Planning and Development of the U.S.

Department of Housing and Urban Development (HUD) on March 25th, 20221, CDBG formula grantees, including the City of Tulare, must adhere to guidance on submitting an Annual Action Plan for FY 2022. Grantees should not submit their Annual Action Plan until the actual 2022 grant amounts have been determined and announced by HUD. The City of Tulare is electing to conduct citizen participation on its draft Annual Action Plan (with estimated funding amounts) according to a normal timetable and citizen participation procedures. The funding levels shown for FY 2022 proposed projects are estimated amounts, and once the actual 2022 grant amount is known, one or more of the proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. Any increase or decrease in funding to match actual allocation amounts will be applied to the Sycamore and San Joaquin Avenue Improvements, Minor Home Rehabilitation, Homeless Outreach and Case Management, and/or Fair Housing activities.
(ALL TEXT IN BLUE FONT REPRESENTS INFORMATION THAT CONCERNS SPECIFIC ACTIVITIES AND FUNDING THAT IS SUBJECT TO CHANGE).

Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The CDBG Program is administered by the U.S. Department of Housing and Urban Development (HUD), and is authorized under Title 1 of the Housing and Community Development Act of 1974

1 Notice CPD-22-05: Guidance on Submitting Consolidated Plans and Annual Action Plans for FY 2022 – available at https://www.hudexchange.info/resource/6601/notice-cpd2205-guidance-on-submitting-consolidated-plans-and-annual-actionplans-for-fy-2022/?utm_source=HUD+Exchange+Mailing+List&utm_campaign=22c9622650- HUD_Issues_Notice_CPD_22_05&utm_medium=email&utm_term=0_f32b935a5f-22c9622650-19622038 Annual Action Plan 4
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(HCDA), as amended. HUD provides technical assistance and monitors participating jurisdictions to facilitate compliance with CDBG program requirements. The regulations implementing the CDBG Program are in the Code of Federal Regulation: 24 CFR Part 570. Each year, HUD allocates CDBG funds directly to local jurisdictions with a population greater than 50,000. A five-part formula determines a jurisdiction’s overall award. The formula accounts for a jurisdiction’s population, extent of housing overcrowding, poverty level, age of housing stock, and growth lag. Allocations do vary on an annual basis. On average, the City of Tulare receives $690,000 per year. The entitlement award to local jurisdictions requires planning and public input. Local jurisdictions retain control over the use of CDBG funds and determine, through citizen participation practices (e.g., meetings, hearings, and comment periods), the activities and projects to receive available CDBG funding.

Jurisdictions must use CDBG program funds to develop viable urban communities through activities and projects that provide decent housing, a suitable living environment, and/or expand economic opportunities. The projects, programs, and/or public services implemented by local jurisdictions must meet one of the following three National Objectives: 1) benefit low/moderate-income (LMI) persons; 2) prevent or eliminate slums and blight; or 3) meets an urgent need. The City requires all CDBG-funded projects and programs meet the primary National Objective of benefiting low- and moderate-income households. Projects that serve special populations such as seniors, people experiencing homelessness, and people with a disability, are also prioritized.

To receive its entitlement funding from HUD, the City is required to approve an Annual Action Plan for each fiscal year. The Annual Action Plan (AAP) describes how the City intends to invest its CDBG funds to meet the needs and goals identified in their existing Consolidated Plan (2020- 2024). The City will commit an estimated annual grant amount of $705,000, about $9,500 in available program income, and approximately $290,000 in annual allocation funds from the previous Program Year, to Program Year 2022 projects and activities that will begin on or after July 1, 2022, and end on or before June 30, 2023. A total of about $1,004,500 is available for the City Council, with public comment and review, to apply to individual projects and activities proposed by local nonprofit organizations, other government agencies, and/or City Departments.

2. Summarize the objectives and outcomes identified in the Plan Provide Homeless & Public Services: Use CDBG funds to establish agreements with local organizations to provide outreach, case management, connections to transitional and permanent supportive housing, and financial relief and other services to people experiencing homelessness or at-risk of becoming homeless. And commit CDBG funds to support the preservation and restoration of particular low- and moderate-income areas and neighborhoods in the City.

Preserve and Develop Affordable Housing: Use CDBG funds to preserve the City’s existing stock of affordable housing units through largely minor and substantial rehabilitation programs and Annual Action Plan 5
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individual projects, and, where feasible, invest in site improvements to facilitate the development of new affordable housing units.

Accomplish Public Infrastructure & Facility Improvements: Use of CDBG funds to accomplish physical infrastructure (e.g., roadways, sidewalk, lighting) and facilities (e.g., parks) improvements in low- and moderate-income residential neighborhoods within the City of Tulare. Projects may address safety, environmental, and/or regulatory needs.

Foster Economic Development: Use CDBG funds to support initiatives that offer job training and foster employment opportunities for low- and moderate-income households and people experiencing or at-risk of homelessness.

Provide CDBG Program Administration & Planning: Use CDBG funds to account for City staff’s planning, implementation, and oversight of the local CDBG program and the associated subrecipient agreement / relationships with local nonprofit, public agency, and City Department partners. Moreover, support standard operating and planning costs related to fair housing and implementation (e.g., postage, public noticing, training).

3. Evaluation of past performance
In the spring of 2020, the City compiled comprehensive input from the public, provider organizations and agencies, and other stakeholders in the preparation of the 2020-2024 Consolidated Plan, which included an evaluation of outcomes of previous Program Years and the identification of priority needs. In the summer of 2020, the City evaluated the outcomes of Program Year 2019 projects and activities in the most recent Consolidated Annual Performance and Evaluation Report (CAPER). The report compared the objectives and outcomes identified in the Annual Action Plan to previous years and included an overall assessment of ongoing performance on measurable indicators within the ConPlan. CDBG reports on the last five-years of projects and activities are available for public review on the City’s website at:
https://www.tulare.ca.gov/government/departments/community-economicdevelopment/housing-cdbg-services/reports.

Additionally, the City incorporated an assessment of activities and projects from the current 2021 Program Year and information from the Annual Housing Element Progress Report. The successes and challenges with the implementation of CDBG and CARES CDBG funded projects and activities from July 1, 2020, to-date, offers guidance on how to meet ConPlan needs and goals, while improving upon the design, implementation, and funding of forthcoming CDBG projects and activities.

4. Summary of Citizen Participation Process and consultation process Consultation / Notice of Funding Availability: Department of Housing & Community Development Department staff held a Request for Applications (RFA) period to receive comments and/or proposals for projects in Fiscal Year (FY) 2022. A public notice was published on Tuesday, February 22, 2022, in the Visalia Times Delta and Tulare Advance Register to Annual Action Plan 6
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announce the RFA, public meeting, and resources to support an application for funding. The Department called for qualifying organizations and individuals to review the informational NOFA handbook and other resources, schedule a meeting with Department staff, and submit an application for FY 2022 funds on or before Wednesday, March 23, at 5:000 PM PST (See Appendix A for copies of RFA Public Notice, Handbook, and Application). In total, the City received thirteen (13) complete applications that proposed activities addressing homelessness, affordable housing, and public infrastructure and facility improvements. Department staff evaluated applications according to CDBG Program national objectives and standards, the City’s ConPlan, and other criteria, including, but not limited to, activity need and justification, cost reasonableness and effectiveness, and experience and past performance.

Public Meetings: Community and Economic Development Department staff held a public meeting on Thursday, March 10, 2022, to discuss the RFA for CDBG Program Year 2022, the CDBG Program, and the needs and goals within the City’s ConPlan. The meeting offered both inperson and virtual participate options. A total of two individuals attended this public meeting, both stating an interest in homelessness services and housing related investment. The City notified the general public and local organizations of this meeting through published public notices, social media posts, and email listserv communications with an audience of several hundred agency staff. Department staff published the particular notice and distributed through partner listservs’ beginning February 25, 2022, more than 10 days before the meeting. The Department held a second public meeting on Thursday, April 28, at 5:15 PM to review the proposed 2022 Annual Action Plan and to receive public comments. This meeting was open to the general public, local nonprofit organizations, public agencies, City Departments, and other stakeholders. Department staff provided both in-person and virtual participation options.

Department staff issued a second public notice on April 15, 2022, to announce a new 30-day public review and comment period, exclusively for proposed FY 2022 projects with estimated funding levels. The April 28th public meeting was identified in this particular notice and announced via social media posts and email listserv outreach. Staff published and shared particular public notice beginning April 15, 2022, more than 12 days before the meeting.

Public Hearings: Department staff scheduled two public hearings, the first on Tuesday, April 19, and the second on Tuesday, May 17, 2022. These public hearings provided an opportunity for the City Council members to receive comments on the proposed FY 2022 Annual Action Plan prior to formal adoption. The public hearings involved in-person attendance and virtual participation via YouTube at
www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos. For those at-home and wishing to provide comments during a council meeting, instructions were given to call (559) 366-1849. A copy of the locally distributed public notice, a draft of the proposed 2022 Annual Action Plan, and instructions on how to review said documents and participate in the public hearings, was posted at the entrance of the Tulare Public Library Council Chambers, on the City website, and on the Agendas for the City Council Meetings on April 19 and May 17, 2022, respectively.

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Public Review and Comment: The City requested input from the public on the proposed projects and their respective budgets under the 2022 Annual Action Plan. A 30-day public review and comment period began on Friday, April 15, 2022, and concluded on Tuesday, May 17, 2022. The proposed 2022 Annual Action Plan was available at Tulare City Hall and on the Community Economic and Development Department webpage at - https://www.tulare.ca.gov/government/departments/community-economic-development/housingcdbg-services/public-notices Department staff published all public notices in English and Spanish in two widely circulated local newspapers and through the extensive listserv and eblast networks of local organizations.

Department staff instructed individuals requesting a special accommodation to contact Alexis Costales, Sr. Housing and Grants Specialist, at 559-684-4224 or [email protected].

5. Summary of public comments
According to the results of the ConPlan Survey, public meetings, and outcomes of the 2022 RFA, priority needs identified by residents and service providers included:
• Public Infrastructure and Facility Improvements: Street, sewer, water system repairs and/or reconstruction, together with the installment of accessible sidewalks, curbs, and ramps. As well as, the restoration of public park amenities and landscaping. • Provision of Homeless Services: Offering of behavioral, primary, and mental health care services, together with homeless prevention, direct outreach, case management, and housing placement services to emergency shelter, transitional, and/or permanent supportive housing.
• Preservation and Development of Affordable Housing: Rehabilitation of single- and multi-family units occupied by seniors, persons with special needs, and low- and moderate-income households, including specific repairs and/or the installment of new building features.

Public Hearings. The City held four public hearings prior to the adoption of the 2020-2024 ConPlan and two public hearings for the adoption of the 2022 Annual Action Plan. City Council and Department Staff received no comments during the public hearings on the ConPlan and the 2022 Action Plan.

6. Summary of comments or views not accepted and the reasons for not accepting them The City of Tulare and Department staff reviewed and considered all comments and proposals for activities / projects when developing the FY 2022 Annual Action Plan.

7. Summary (See Appendix A for a full summary of citizen participation) Annual Action Plan 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan The following agency/entity is responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Table 1 – Responsible Agencies
Agency Role Name Department/Agency
CDBG Administrator TULARE
Community & Economic
Development Department
Narrative
The City of Tulare (City) is the Lead Agency for the United States Department of Housing and Urban Development (HUD) entitlement programs. The City's Community and Economic Development Department is responsible for administering the funds it receives under the Community Development Block Grant (CDBG).

Consolidated Plan Public Contact Information
Alexis Costales
Senior Housing and Grants Specialist
City of Tulare
411 East Kern Avenue
Tulare, CA 93274
(559) 684-4224
[email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City composed the FY 2022 Annual Action Plan based on the needs and goals within the City’s 2020-2024 Consolidated Plan (Con Plan), an evaluation of FY 2021 project outcomes, and ongoing consultations with the public and a variety of community-based organizations (CBO) and other stakeholders. Comprehensive engagement and opportunities for input across City departments and with public officials, local residents, CBOs, and business entities within the City of Tulare informed the establishment of the ConPlan goals and those within Annual Action Plans.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)) In addition to annual entitlement CDBG funds, the City of Tulare received two (2) awards, totaling $764,948, under the Coronavirus Aid, Relief, and Economic Security (CARES) Act in Program Year 2019-2020. All recipient jurisdictions are required to commit CARES Act CDBG (CDBG-CV) funds to activities that prevent, prepare for, and respond to the coronavirus (COVID-19) pandemic. The City established activities to address small business, food, medical care, and shelter needs. With marketing and technical assistance from the Tulare Chamber of Commerce, the City implemented a microenterprise business assistance (MBA) program for low to moderateincome owners and employees in the form of a fixed $5,000 grant. A total of 35 business with five or fewer employees received a grant to offset their operating costs and/or to purchase personal protective equipment (PPE) and other items to promote safe operations during the COVID-19 pandemic. MBA grants and program administration costs totaled $190,374.

The City collaborated with the Tulare Emergency Aid Council to support food pantry services for income eligible residents adversely affected by the COVID-19 pandemic. Overall, 809 Tulare households received food assistance with total program expenses in the amount of $48,156. The City provided Altura Centers for Health with a grant in the amount of $50,000 to purchase PPE and other supplies. This allotment helped Altura Centers for Health staff provide 3,609 COVID-19 tests and standard medical services to 20,265 low-to-moderate income residents at their Tulare clinics. And to offer emergency shelter and quarantine space for people experiencing homelessness, the City provided the Lighthouse Rescue Mission with a $79,611 grant to purchase four (4) twobedroom manufactured housing units. The Lighthouse Rescue Mission reports providing 18 individuals with a respite stay in these new dwelling rooms, and altogether 234 people with at least an overnight stay from August 2021 through February 2022.

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Staff consulted service providers and gathered data from nonprofit and public sector organizations in December 2020 to estimate local needs. Staff presented key findings on local needs and City Council determined activity service areas and directed the available CDBG-CV funds in the amount of $273,963 to rental, mortgage, and utility assistance, $100,000 to food assistance, and $25,000 for services to homeless persons. Department staff contacted an array of local agencies and organizations in order to request proposals for activities with the available CDBG-CV funds. The City received eight (8) letters of interest / applications from seven (7) different agencies and organizations prior to the close of the notice of availability of funds period. City Council committed $223,963 to the Housing Authority of Tulare County for the provision of emergency rental assistance for low-income individuals and families adversely affected by the COVID-19 pandemic, $50,000 to the United Way of Tulare County for the provision of emergency rental, mortgage, and utility assistance for low- to moderate-income individuals and families adversely affected by the COVID-19 pandemic, $72,843 to the Salt+Light Works nonprofit organization for the provision of food, PPE, and other services to people experiencing homelessness, and, $50,000 to the Salvation Army for food pantry and delivery services to income eligible households, particularly seniors, adversely affected by the COVID-19 pandemic. To-date, a total of 105 households received grant payments to fully or partly pay-off existing rent, mortgage, and utility costs and 175 households received food and palliative items.

The City continues to collaborate with the Housing Authority of Tulare County (HATC) on the Housing Choice Voucher Program.

Information on State, County and local programs is promoted on the City’s website to interested property owners, realtors and lenders. In 2021, HATC issued 431 Section 8 Housing Choice Vouchers, 30 Section 8 Project Based Vouchers, 3 VA Supportive Housing (VASH) program vouchers, and 3 Section 811 Mainstream Vouchers in the City of Tulare. Additionally, the City remains in contract with the Self-Help Enterprises to administer a first-time homebuyer and an owner-occupied rehabilitation program for income eligible individuals and households. Using principally HOME Program grant funds and program income from both HOME and Calhome loan portfolios, the City and Self-Help Enterprises provided three (3) homebuyer assistance loans to Tulare households in calendar year 2021.

City Council members and City Staff participate in the monthly meetings of the Tulare County Taskforce on Homelessness.

Representation on this taskforce includes a County Supervisor, County Health and Human Services Agency staff, elected officials and staff from each jurisdiction in the county, various service providers (e.g., health, mental health, and behavioral health), the Continuum of Care lead agency, the HATC, affordable housing management and development organizations, and other stakeholders in the region. Over the last program year, task force members identified ongoing efforts to meet service needs amidst the Covid-19 pandemic, progress at Project Roomkey and Homekey sites, and initiatives within each jurisdiction to serve unsheltered residents.

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Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Kings/Tulare Homeless Alliance (Alliance) serves as the local Continuum of Care for Kings and Tulare counties. The Alliance is comprised of a group of service providers, advocates, public agencies, and currently / formerly homeless individuals to address the needs of the people experiencing homelessness in the Kings and Tulare Bi-County regions. The City of Tulare collaborates with the Alliance, by actively participating in monthly Alliance meetings, consulting on new and existing programs within the City, and sharing information on best practices in order to maintain and enhance existing services. And across multiple fiscal years, the City committed CDBG funds to support direct outreach and housing placement services, as well as, to facilitate a local initiatives navigation center event for people experiencing homelessness. Most recently, the City of Tulare and five partner organizations, including the Alliance, applied to the Encampment Resolution Funding (ERF) Program in December 2021. The ERF Program called for project proposals with goals to achieve improvements to health and safety conditions within target homeless encampments and the creation of meaningful paths to stable housing for the unsheltered residents. The City’s project plan and funding request of $1,566,604 was selected for award by the California Interagency Council on Homelessness (Cal ICH) on Friday, February 25th, 2022.

With this ERF award, the City and its partner organizations will enhance outreach, engagement, and service offerings for upwards of 57 people experiencing homelessness within a prioritized encampment area.

Additional partner agencies and commitments regarding services and housing options for people experiencing homelessness include:
• Tulare County Homeless Taskforce on Homelessness – membership in this planning and information sharing entity. • Eden House – financial investment in the staffing and operating costs at this bridge housing facility with beds and wrap around services for up to 22 chronically homeless individuals with a disability, of which, 5 beds are reserved for unsheltered residents from the City of Tulare.
• Kings View – financial investment in their outreach, case management, and housing placement services for people experiencing homelessness.

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• Family Services of Tulare County – financial investment in their outreach, case management, and resource provisions for people experiencing homelessness and to 12 formerly homeless individuals housed with vouchers under the Tulare Housing First Program.
• Self-Help Enterprises – financial investment in the administration of affordable housing programs (e.g., down payment assistance, owner occupied rehabilitation), as well as, the development of new units for low- and moderate-income individuals and households.
o Commitment of Housing Successor Agency funds, $1,000,000, to the development of the Santa Fe Commons project, when complete, will offer approximately 137 units, a mix of one-, two-, and three-bedroom, units for LMI households.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Not applicable. The City of Tulare is not a direct recipient of ESG funds.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities Table 2 identifies the consultations that informed the 2020-2024 Consolidated Plan and proposed FY 2022 Annual Action Plan.

Table 1 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Fair Housing Council of Central California Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Impediments to Fair Housing Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Agency provided information on the needs of households
requiring fair housing services and on the region's strategy to address impediments.
2 Agency/Group/Organization Kings/Tulare Homeless Alliance (CoC # 513) Agency/Group/Organization Type Continuum of Care
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Regional organization
What section of the Plan was addressed by
Consultation?
Homelessness Strategy
Homeless Needs – (Chronically homeless/ Families with
children/ Veterans/ Unaccompanied youth)
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Regional CoC coordinator and HMIS administrator provided information on the status and needs of the regional and local homeless population, as well as input on the current
initiatives to provide relief and minimize the occurrence of homelessness.
3 Agency/Group/Organization State of California
Agency/Group/Organization Type Other government – State What section of the Plan was addressed by
Consultation?
Economic Development
Market Analysis
Demographics
Lead-based Paint Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
State Departments provided technical assistance on grant programs, management best practices, and data on
employment and market trends, affordable housing
development, population demographics, and lead poisoning. 4 Agency/Group/Organization Housing Authority of the County of Tulare Agency/Group/Organization Type Public Housing Authority What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Provided information on the status of Housing Choice Voucher programs, their subsidized properties within the City, and other initiatives to address housing insecurity and
homelessness.
5 Agency/Group/Organization County of Tulare
Agency/Group/Organization Type Other government – County What section of the Plan was addressed by
Consultation?
Economic Development
Demographics
Annual Action Plan 14
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Lead-based Paint Strategy
Needs Assessment
Strategic Plan
Homelessness Strategy
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Staff in various County Departments provided information on social welfare programs (e.g., CalWorks, CalFresh), small business and job-training programs, and data on recent
market, demographic, and homelessness trends.
6 Agency/Group/Organization City of Tulare
Agency/Group/Organization Type Other government – Local What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Economic Development
Market Analysis
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
City staff and City Council Members conducted a
comprehensive campaign to garner input from the public and other stakeholders in order to develop the 2020-2024 ConPlan and implement individual projects and activities under the Action Plans in 2020 and 2021.
7 Agency/Group/Organization Tulare Chamber of Commerce
Agency/Group/Organization Type Economic development
What section of the Plan was addressed by
Consultation?
Market needs
How was the Agency/Group/Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Received information on the current local job and business market and input from the CEO on needs and interventions for the business community.
8 Agency/Group/Organization The Lighthouse Rescue Mission Agency/Group/Organization Type Housing
Services – Homeless
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Services – Housing
Services - Children
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (chronically homeless/ families with children/unaccompanied youth)
Homelessness Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Staff provided an update on the status of the organization’s services and existing housing offerings and input on the type of investments the City should pursue under Action Plans concerning emergency, transitional, and permanent
supportive housing.
9 Agency/Group/Organization Family Service of Tulare County Agency/Group/Organization Type Services – Homeless
Services – Housing
Services - Victims of Domestic Violence
Services - Children
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (Chronically homeless)
Homelessness Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) completed the community needs survey
and informed the development of the 2020-2024 ConPlan.

Staff also shared progress reports on their existing program within the City and information on ongoing needs.
10 Agency/Group/Organization Kings View Corporation
Agency/Group/Organization Type Services – Homeless Services Services – Mental Health
Services – Drug and Alcohol Treatment
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Services – Behavioral Health
Regional organization
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (Chronically homeless/ families with children/unaccompanied youth)
Homelessness Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) completed the community needs survey
and informed the development of the 2020-2024 ConPlan.

Staff also shared progress reports on their existing program within the City and input on ongoing needs.
11 Agency/Group/Organization United Way of Tulare County Agency/Group/Organization Type Housing
Services - Education
Services – Homeless
Services – Housing
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Homelessness Needs (Chronically homeless/ families with children/Unaccompanied youth)
Homelessness Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) completed the community needs survey
and informed the development of the 2020-2024 ConPlan.

Staff also shared progress reports on their existing program within the City and input on ongoing needs.
12 Agency/Group/Organization Tulare Unified City School District Agency/Group/Organization Type Services - Education
Publicly Funded Institution/System of Care
Needs Assessment
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What section of the Plan was addressed by
Consultation?
Strategic Plan
Homelessness Needs (chronically homeless/ families with children/unaccompanied youth)
Homelessness Strategy
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email and asked to complete community needs survey for input in the development of the Con Plan.
13 Agency/Group/Organization Self-Help Enterprises
Agency/Group/Organization Type Housing
Services - Education
Services – Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Economic Development
Regional organization
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email and asked to complete community needs survey for input in the development of the Con Plan. Representative(s) shared progress reports on their existing program within the City and input on ongoing needs. 14 Agency/Group/Organization Habitat for Humanity of Tulare/ Kings Counties Agency/Group/Organization Type Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Non-homeless special needs
Annual Action Plan 18
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How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representatives completed community needs survey and
participated in community workshops to inform the 2020- 2024 ConPlan. Representative(s) shared progress reports on their existing program within the City and input on ongoing needs.
15 Agency/Group/Organization Altura Centers of Health
Agency/Group/Organization Type Services - Health
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) attended a community meeting and
completed community needs survey to provide input to in the development of the 2020-2024 ConPlan.
16 Agency/Group/Organization Tulare Senior Center
Agency/Group/Organization Type Services - Elderly Persons What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
Non-homeless special needs
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representative(s) attended a community meeting and
provided input to help develop the 2020-2024 ConPlan.
17 Agency/Group/Organization Grandma's House - A Vision of Hope Agency/Group/Organization Type Services - After School Tutoring What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
CEO and founder attended a community meeting held at the Tulare Chamber of Commerce and provided input in the
development of the 2020-2024 ConPlan.

Annual Action Plan 19
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18 Agency/Group/Organization Tulare Emergency Aid
Agency/Group/Organization Type Services - Food Distribution Services - Rental/Mortgage and Utility Assistance
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email to complete the
community needs survey and inform the development of the ConPlan. Representative(s) shared progress reports on their existing program within the City and input on ongoing needs. 19 Agency/Group/Organization AMVETS California Charities Agency/Group/Organization Type Veteran Service Organization What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Organization was contacted via email to complete the
community needs survey and inform the development of the ConPlan
20 Agency/Group/Organization Workforce Investment Board of Tulare County Agency/Group/Organization Type Services - Job Training and Placement Regional organization
What section of the Plan was addressed by
Consultation?
Needs Assessment
Strategic Plan
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Representatives attended a community meeting and provided input in regard to the needs of job training and placement.

Representative(s) shared progress reports on their existing program within the City and input on ongoing needs.

Annual Action Plan 20
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21 Agency/Group/Organization Environmental Protection Agency Agency/Group/Organization Type Other government – Federal What section of the Plan was addressed by
Consultation?
HazMat Planning
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
City Planning and Housing & Grants staff reviewed HUD
environmental databases to identify and mitigate the effects of any superfund sites and other dangerous / hazardous waste in the City. There are no superfund sites in the City.
22 Agency/Group/Organization AT & T
Agency/Group/Organization Type Telephone Company
What section of the Plan was addressed by
Consultation?
Digital Divide
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Provided information on the available broadband services and special programs to income eligible households.
23 Agency/Group/Organization Frontier
Agency/Group/Organization Type Non-profit
What section of the Plan was addressed by
Consultation?
Digital Divide
How was the Agency/Group/ Organization
consulted and what are the anticipated
outcomes of the consultation or areas for
improved coordination?
Provided information on the available broadband services and special programs to income eligible households.

Identify any Agency Types not consulted and provide rationale for not consulting Annual Action Plan 21
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The City did not intentionally exclude any groups from their outreach and data collection efforts. The City encouraged participation in the preparation of the FY 2022 Annual Action Plan. Department staff conducted two public meetings and public hearings over a three-month period to gather input from the general public and a variety of local entities. City staff leveraged the email list serv of other community-based organizations to expand outreach and published formal notices and links to a draft of the FY 2022 AAP in the Tulare Advanced Register and Visalia Times Delta and on their website.

Other local/regional/state/federal planning efforts considered when preparing the Plan Table 3 – Other local / regional / federal planning efforts Name of Plan
Lead
Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Kings/Tulare
Homeless Alliance
As the designated Continuum of Care, the Alliance is responsible for the planning process for the bi-county region which includes the City of Tulare. The City is an active partner with the Kings/Tulare Homeless Alliance (Alliance). The City also provide funding and works closely with the Alliance in an effort to support, create and sustain solutions that address homelessness in the City. The mission of the Alliance is to coordinate and leverage policy and resources that empower community partners to address homelessness in Kings and Tulare County. Through its mission, the Alliance sets forth priorities and local policies, facilitates initiatives and tracks performance of homeless programs a part of the region’s system.

Housing Element –
City of Tulare (2015-
2023)
City of Tulare Identifies existing housing stock condition, needs, and goals. Staff across multiple departments solicit CDBG eligible projects and programs to address preservation and development of housing for low and moderate-income households and special populations.

Capital Improvement
Plan
City of Tulare Identifies physical infrastructure and facility improvement needs, goals, and proposed projects for the City. Staff across multiple departments coordinate the use of CDBG funds in support of projects in low and moderate-income areas within the City.

Annual Action Plan 22
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Narrative (optional)
None.

Proposed 2022 Annual Action Plan 23
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Public Meetings: Community and Economic Development Department staff held a public meeting on Thursday, March 10, 2022, to discuss the RFA for CDBG Program Year 2022, the CDBG Program, and the needs and goals within the City’s ConPlan. The meeting offered both in-person and virtual participate options. A total of two individuals attended this public meeting, both stating an interest in homelessness services and housing related investment. The City notified the general public and local organizations of this meeting through published public notices, social media posts, and email listserv communications with an audience of several hundred agency staff. Department staff published the particular notice and distributed through partner listservs’ beginning February 25, 2022, more than 10 days before the meeting. The Department held a second public meeting on Thursday, April 28, at 5:15 PM to review the proposed 2022 Annual Action Plan and to receive public comments. This meeting was open to the general public, local nonprofit organizations, public agencies, City Departments, and other stakeholders. Department staff provided both in-person and virtual participation options. Department staff issued a second public notice on April 15, 2022, to announce a new 30-day public review and comment period, exclusively for proposed FY 2022 projects with estimated funding levels. The April 28th public meeting was identified in this particular notice and announced via social media posts and email listserv outreach. Staff published and shared particular public notice beginning April 15, 2022, more than 12 days before the meeting.

Notices/Website: Department staff issued a public notice on February 22 and April 15 ahead of each public meeting, including the required public hearings, in a local newspaper of general circulation (Tulare Advance Register and Visalia Times Delta). The first public notice introduced the Request for Applications (RFA) period, which gave interested organizations 30-days to submit a CDBG funding request. Staff also distributed the public notices with information on how to participate through the listservs of the Kings Tulare Homeless Alliance and the Tulare Chamber of Commerce, reaching several hundred entities. For the final 30-day public comment period, staff posted a copy of the public notice and a draft of the 2022 CDBG Action Plan at City Hall and on the Department’s webpage at - https://www.tulare.ca.gov/government/departments/community-economic-development/housingcdbg-services/public-notices.

Proposed 2022 Annual Action Plan 24
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Public Hearings: Department staff scheduled two public hearings, the first on Tuesday, April 19, and the second on Tuesday, May 17, 2022. These public hearings provided an opportunity for the City Council members to receive comments on the proposed FY 2022 Annual Action Plan prior to formal adoption. The public hearings involved in-person attendance and virtual participation via YouTube at www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos. For those at-home and wishing to provide comments during a council meeting, instructions were given to call (559) 366-1849. A copy of the locally distributed public notice, a draft of the proposed 2022 Annual Action Plan, and instructions on how to review said documents and participate in the public hearings, was posted at the entrance of the Tulare Public Library Council Chambers, on the City website, and on the Agendas for the City Council Meetings on April 19 and May 17, 2022, respectively.

Table 2 – Citizen Participation Outreach
Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of response/
attendance
Summary of
comments
received
Summary of
comments
not
accepted
& reasons
URL (If
applicable)
1 Newspaper
Ad
Nontargeted/
broad
community
Published a public notice in
English & Spanish on
February 22, 2022,
requesting comments and
proposals from residents
and/or organizations
interested in applying for
or guiding the use 2022
CDBG funding.

See summary
– Appendix A
All
comments
and/or
applications
were
accepted.

N/A
2 Other Nontargeted/
broad
community
Distributed the February
22nd Public Notice, RFA
Handbook, and Application
to several hundred
organizations via social
No
comments
received.

All
comments
were
accepted.

N/A
Proposed 2022 Annual Action Plan 25
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media posts and through
multiple email listservs.
3 Public
Meeting
Nontargeted/
broad
community
Meeting March 10th – 5:15
PM - Requested public
participation from
residents and/or
representatives of
organizations interested in
applying for or instructing
the use 2022 CDBG funds
See summary
– Appendix A
All
comments
were
accepted.

N/A
4 Newspaper
Ad
Nontargeted/
broad
community
Published a public notice in
English & Spanish on April
15, 2022, requesting
comments from residents,
organizations, and other
stakeholders on the
proposed projects and
activities budgets under a
2022 Annual Action Plan.

See summary
– Appendix A
All
comments
and/or
applications
were
accepted.

N/A
5 Other Nontargeted/
broad
community
Distributed the April 15th
Public Notice and a draft of
the 2022 Action Plan to
several hundred
organizations via social
media posts and through
multiple email listservs.

No
comments
received.

All
comments
were
accepted.

N/A
6 Public
Meeting
Nontargeted/
broad
community
Meeting April 28th – 5:15
PM - Requested public
participation and
comments from residents,
representatives of
organizations, and other
See summary
– Appendix A
All
comments
were
accepted.

N/A
Proposed 2022 Annual Action Plan 26
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stakeholders on the
proposed projects and
activities budgets under a
draft 2022 Annual Action
Plan.
7 Public
Posting
Nontargeted /
broad
community
All public notices, NOFA
materials, and a draft of
the 2022 Action Plan was
available at City Hall and
on the Department’s
webpage.

No
comments
received.

All
comments
were
accepted.

N/A
8 Public
Hearing
Nontargeted /
broad
community
Held a hearing for public
comment and/or adoption
on the proposed 2022
Action Plan on May 3,
2022.

See summary
– Appendix A
All
comments
were
accepted.

N/A
Proposed 2022 Annual Action Plan 27
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City will commit an estimated annual grant amount of $705,000, about $9,500 in available program income, and approximately $290,000 in annual allocation funds from the previous Program Year, to Program Year 2022 projects and activities that will begin on or after July 1, 2022, and end on or before June 30, 2023. A total of about $1,004,500 is available for the City Council, with public comment and review, to apply to individual projects and activities proposed by local nonprofit organizations, other government agencies, and/or City Departments.

Proposed 2022 Annual Action Plan 28
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Anticipated Resources – Table 5 – Expected Resources – Priority Table Program Source of
Funds
Uses of Funds Expected Amount Available Year 3 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG Federal
Allocations
and
Program
Income
Public & Homeless
Services, Affordable
Housing, Public
Infrastructure & Facility
Improvements, and
Program Administration
$705,000 $9,500 $290,000 $1,004,500 $1,057,581 Commit available CDBG resources to projects
that provide public and
homeless services,
affordable housing
preservation, public
infrastructure and
facility improvements,
economic development,
and program
administration.

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
The City consults with and/or creates agreements with nonprofit organizations and other governmental agencies to gather and utilize additional federal and state grants. City Management and City staff, propose committing about $145,000 in CDBG funds to an Encampment Resolution Funding (ERF) Program project within the City Tulare. This represents less than 10 percent of the ERF Proposed 2022 Annual Action Plan 29
OMB Control No: 2506-0117 (exp. 09/30/2021)
Project’s cost, and may offset case management and housing placement services for upwards of 57 people experiencing homelessness within a prioritized encampment area.

Other resources available to support projects and activities that meet the goals of the ConPlan include, but are not limited to, the following:
 Housing Authority of Tulare County – issued 431 eligible Tulare households with Section 8 Housing Choice Vouchers, 30 Section 8 Project Based Vouchers, 3 Veterans Affairs Supportive Housing (VASH) rental vouchers, and 3 Section 811 Mainstream Vouchers in the City of Tulare. It is anticipated that they will continue to assist City households over the fiveyear period of the ConPlan.  Federal Home Investment Partnerships (HOME) Program funds administered through the Housing and Community Development Department of California – City applied for and received a grant award for 2018 and 2019, totaling $1,000,000, for first-time homebuyer assistance and owner-occupied rehabilitation programs. The City reprogrammed $90,000 of its 2018 HOME grant to implement a tenant-based rental assistance program to respond to the COVID-19 pandemic and provided housing assistance payments for past-due rent to 17 households.

CDBG does not require matching funds.

Proposed 2022 Annual Action Plan 30
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan A current CDBG owned public facility functions as emergency and transitional shelter for women and children. The facility is maintained by the Tulare Lighthouse Rescue Mission, nonprofit organization.

Discussion
The City will use a combination of the CDBG and HOME funds to meet goals within the City’s ConPlan and proposed 2022 Annual Action Plan. Since the City of Tulare does not receive HOME or ESG funds directly from HUD, third party organizations are able to partner with the City on proposals / applications for funding under these and other sources at the federal, state, and regional level.

Proposed 2022 Annual Action Plan 31
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Table 6 – Goals Summary
Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed
*Estimated
Funding
Goal Outcome
Indicator
1 Public
Infrastructure
and Facilities
Improvements
2021 2022 Non-Housing
Community
Development
LMA Meet safety, accessibility,
and regulatory standards
within public right of ways
and parks.

CDBG:
$680,00
Public Infrastructure or
Facility Project(s) other
than Low/Moderate
Income Housing Benefit:
8,200 Persons Assisted
2 Homeless
Services
2021 2022 Public Services Citywide Provide outreach, case management, housing
placement services for
people experiencing
homelessness.

CDBG:
$105,00
57 LMI Persons Assisted
3 Affordable
Housing
2021 2022 Affordable
Housing
Citywide Foster access to affordable
housing for low- and
moderate-income
households and special
populations.

CDBG:
$79,100
Minor Home Rehab: 10
LMI Households
4 Public Services 2021 2022 Public Services LMA Foster human capital and quality of life
improvements for lowand moderate-income
income persons through
job-training and
placement services.

CDBG: $0.00 N/A
Proposed 2022 Annual Action Plan 32
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5 Program
Administration
2021 2022 Administration Citywide Improve transparency, public involvement, and
compliance with federal,
state, and local
regulations; Advance fair
housing education and
resources.

CDBG:
$140,400
N/A
Goal Descriptions
1 Goal Name Public Infrastructure and Facilities Improvements Goal Description Promote quality of life and neighborhood revitalization through improvements to current public infrastructure (e.g., roadways, sewer and water systems, sidewalks) and facilities (e.g., parks, libraries), and by remedying aging, lower quality, or nonexistent public infrastructure and facility features.
-City staff receive proposals to complete the Pratt St / Mefford Choice Tract Project (first started in FY21-22) in FY22-23 and begin and complete the Sycamore and San Joaquin Avenue Project with the City of Tulare’s Engineering Division in a designated low- and moderateincome area within the City. And complete public outreach and technical planning for a restoration project at Centennial Park.
2 Goal Name Homeless Services
Goal Description Provide assistance for people experiencing homelessness and to those at risk of becoming homeless through shelter options, housing first collaborations, and associated supportive services.
-City staff received proposals from seven (7) organizations to provide a variety of services for unsheltered residents and formerly homeless individuals in FY 2022.

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3 Goal Name Affordable Housing
Goal Description Improve access to affordable housing for low-income and special needs households by collaborating with interested organizations to promote the preservation and rehabilitation of existing affordable housing units.
-City staff received one proposal from a nonprofit organization to implement a minor home rehabilitation program for low- and moderate-income homeowners. 4 Goal Name Public Services / Economic Development
Goal Description Improve access to employment and associated training opportunities to low-income and special needs households.
-City staff did not receive a proposal from an organization implement a job training and placement program for low- and moderate-income individuals and/or those experiencing homelessness.
5 Goal Name CDBG Program Administration and Planning
Goal Description -City staff propose ongoing use of CDBG funds for oversight of community development, housing, and homelessness activities, including activity setup, environmental review, oversight, monitoring, and, the provision of fair housing services through a third-party subcontractor.

Proposed 2022 Annual Action Plan 34
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Projects
AP-35 Projects – 91.220(d)
Introduction
Four projects may receive CDBG entitlement and/or program income funds in the Fiscal Year 2022, which spans July 1, 2022, through June 30, 2022.

Projects
Table 7- Project Information
# Project Name
1 Public Infrastructure and Facilities Improvements
2 Homeless Services
3 Affordable Housing
4 CDBG Program Administration
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
These projects match the priority needs identified during the Consolidated Plan development process.

Priority needs focused on serving low-moderate income persons and people experiencing or at risk of becoming homeless. The corresponding projects aim to improve the quality of life, condition of public infrastructure and facilities, and condition of existing housing stock for the aforementioned people. The City addressed priority needs and allocated funding to projects according to estimates of actuals costs and the caps to public service and administration activities.

Proposed 2022 Annual Action Plan 35
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AP-38 Project Summary
The City of Tulare is electing to conduct citizen participation on its draft 2022 Annual Action Plan (with estimated funding amounts) according to a normal timetable and citizen participation procedures. The funding levels shown for FY 2022 proposed projects are estimated amounts, and once the actual 2022 grant amount is known, one or more of the proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts. Any increase or decrease in funding to match actual allocation amounts will be applied to the Sycamore and San Joaquin Avenue Improvements, Minor Home Rehabilitation, Homeless Outreach and Case Management, and/or Fair Housing activities.

Project Summary Information
1 Project Name Public Infrastructure and Facilities Improvements Target Area Low/Moderate-Income Areas (LMA)
Goals Supported Public Infrastructure and Facilities Improvements Needs Addressed Public Infrastructure and Facilities Improvements Estimated Funding CDBG: $680,00
Description Use of CDBG funds to accomplish physical infrastructure (e.g., roadways, sidewalk, lighting) and facilities (e.g., parks) improvements in low-moderate income residential neighborhoods within the City.

Address safety, environmental, and/or regulatory needs.

Target Date 6/30/2023
Proposed 2022 Annual Action Plan 36
OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number and type
of families that will benefit
from the proposed activities
a) Pratt Street / Mefford-Choice Tract Improvements - estimated 5,965 total households, with about 4,740 low- and moderate-income households.
b) Sycamore and San Joaquin Avenue Improvements – estimated 905 total households, with about 545 low- and moderate-income households.
c) Centennial Park Planning and Restoration Project – estimated 1,720 total households, with about 1,275 low- and moderate-income households.

Location Description Low/Moderate-Income Areas
Proposed Activities and
Budgets
• Pratt Street / Mefford-Choice Tract Improvements – activity addressing water, sewer, and storm drain main lines and laterals / services, as well as, costs of street repairs, including curbs and gutters.
o Estimated Budget (subject to change) - $280,000
• Sycamore and San Joaquin Ave Improvements – activity addressing water, sewer, and storm drain main lines and laterals / services, as well as, costs of street repairs, including curbs and gutters.
o Estimated Budget (subject to change) - $370,000
• Centennial Park Restoration – Year 1 Planning – conduct public outreach and prepare conceptual planning for enhancements to public amenities and other features. o Estimated Budget (subject to change) - $30,000
2 Project Name Homeless Services
Target Area Citywide
Goals Supported Homeless Services
Needs Addressed Homelessness
Proposed 2022 Annual Action Plan 37
OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimated Funding CDBG: $105,000
Description Use of CDBG funds to establish agreements with local organizations to provide case management, point-in-time count, and direct relief services to people experiencing homelessness.

Target Date 6/30/2023
Estimate the number and type
of families that will benefit
from the proposed activities
57 people experiencing homelessness
Location Description Citywide
Proposed Activities and
Budgets
• Kings Tulare Homeless Alliance / Continuum of Care Agency – facilitate improvements to living, health, and safety conditions, and a transition to interim and/or permanent housing for about 20 people experiencing homelessness in a prioritized encampment area(s). o Budget (subject to change) - $35,000
• Kings View – facilitate improvements to living, health, and safety conditions, and a transition to interim and/or permanent housing for about 20 people experiencing homelessness in a prioritized encampment area(s).
o Budget (subject to change) - $35,000
• Salt+Light Works – facilitate improvements to living, health, and safety conditions, and a transition to interim and/or permanent housing for about 20 people experiencing homelessness in a prioritized encampment area(s).
o Budget (subject to change) - $35,000
3 Project Name Affordable Housing
Target Area Citywide
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Estimated Funding CDBG: $79,100
Description Use CDBG funds to preserve the City’s existing stock of affordable housing units through principally minor rehabilitation and repairs to primary building features (e.g., roofing, siding).

Target Date 6/30/2023
Proposed 2022 Annual Action Plan 38
OMB Control No: 2506-0117 (exp. 09/30/2021)
Estimate the number and type
of families that will benefit
from the proposed activities
10 low- and moderate-income individuals / families will participate in this activity.

Location Description Citywide
Proposed Activities and
Budgets
• Habitat for Humanity of Tulare / Kings Counties – administer a minor home rehabilitation program for low- and moderate income households. Principally physical improvements to key building features and ADA enhancements for at least 10 LMI households. o Budget (subject to change) - $79,100
4 Project Name CDBG Program Administration
Target Area Citywide
Goals Supported Program Administration
Needs Addressed Grant Administration and Planning
Estimated Funding CDBG: $140,400
Description Use CDBG funds to account for City staff oversight and strategy for the CDBG program and associated agreements with multiple organizations, as well as cover standard operating and planning costs related to grant management (e.g., postage, public noticing, training, studies) and the delivery of fair housing services.

Target Date 6/30/2023
Estimate the number and type
of families that will benefit
from the proposed activities
Not applicable.

Location Description Citywide
Proposed 2022 Annual Action Plan 39
OMB Control No: 2506-0117 (exp. 09/30/2021)
Proposed Activities and
Budget(s)
• General management, oversight, and coordination
o Budget (subject to change) - $100,400
• Public Information and Advertising
o Budget (subject to change) - $18,000
• Fair Housing Activities through a third-party subcontractor o Budget (subject to change) - $15,000
• Submission of applications for federal programs
o Budget (subject to change) - $7,000
Proposed 2022 Annual Action Plan 40
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed CDBG funds will be available citywide for eligible projects that serve LMI individuals or households. Proposed citywide eligible projects include homeless services, affordable housing, and program administration. The proposed Pratt St / Mefford Choice Tract, Sycamore and San Joaquin Ave, and Centennial Park Restoration projects will involve a low- and moderate-income area benefit.

Low-Mod Census Tracts (CDBG Eligible Target Areas): Low-Mod Income Area Benefit (LMA) concentration is defined as census tracts where at least 51% of the median household income is 80% or less the jurisdiction as a whole. LMA projects may include public service and public infrastructure and facility improvement projects. Nine (9) census tracks with 19 blocks groups are recognized as low-mod areas. The City’s current CDBG eligible LMA boundaries are:

1. Census Track No. 0022.02/Block No. 1, 2 and 3 (Low/Mod: 79.46%): bound by east of Enterprise Street, south of W. Cross Avenue, west of N. J Street, and north of W. Inyo Avenue.

2. Census Track No. 0022.04/Block No. 1, 2 and 3 (Low/Mod: 74.55%): bound by east of N. West Street, north of W. Cross Avenue, west of N. J Street, and south of W.

Prosperity Avenue.

3. Census Track No. 0023.04/Block No. 1 (Low/Mod: 62.98%): bound by east of N. J Street, south of E. Cross Avenue, west of Cherry Street and north of E. Tulare Avenue.

4. Census Track No. 0024.00/Block No. 3 (Low/Mod: 56.20%): bound by east of Highway 99 to Southwest city limits and south of E. Paige Avenue to Avenue 184 city limits.

5. Census Track No. 0029.01/Block No. 1, 2 and 3 (Low/Mod: 75.91%): bound by east of S.

I Street, south of Highway 137, west of Highway 99, and north of E. Paige Avenue.

6. Census Track No. 0029.03/Block No. 2 and 3 (Low/Mod: 66.16%): bound by east of Highway 99, south of Highway 137, west of S. Laspina Street, and north of E.

Bardsley Avenue.

7. Census Track No. 0030.01/Block No. 1, 2 and 3 (Low/Mod: 72.99%): bound by east of S.

West Street, north of W. Bardsley Avenue, south of W. Inyo Avenue and east of S. I Street.

8. Census Track No. 0030.02/Block No. 2 (Low/Mod: 61.745%): bound by east of Pratt Street, south of W. Bardsley Avenue, west of S. I Street, and north of W. Paige Avenue.

9. Census Track No. 0031.00/Block No. 1 and 2 (Low/Mod: 67.11%): bound by East Road 80, north to W. Paige Avenue, east to Highway 99, south to City limits which include Ave Proposed 2022 Annual Action Plan 41
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208 to West Street, Pratt Street south to Wade Street, Wade Street east to I Street, south to Avenue 184.

A map of the City’s CDBG Eligible LMA Target Areas is provided in the ConPlan Appendix F.

Geographic Distribution – Table 8
Target Area Percentage of Funds
Citywide 48
Low/Moderate-Income Areas (LMA) 52
Rationale for the priorities for allocating investments geographically For FY 2022-2023, the proposed funding distribution is 52 percent in CDBG eligible LMA target areas and 48 percent for Citywide benefit. The amount of CDBG funds available to the City each year and the cost of capital improvement projects tend to affect the geographic distribution of funds the most. A majority of the year’s CDBG funds may be committed to the public infrastructure and facility improvement projects.

Discussion
The distribution of funding to projects and the geographic outcomes are determined through public comment and review, Department staff consultation with stakeholders, and directions from City Council.

Proposed 2022 Annual Action Plan 42
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
During FY 2022-2023 the City plans to assist at least 10 low and moderate-income owner occupied families with needed minor rehabilitation; such as, ADA accessibility, energy conservation, weatherization and minor home rehabilitation via a partnership with Habitat for Humanity.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 10
Special-Needs 0
Total 10
Table 3 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 10
Acquisition of Existing Units 0
Total 10
Table 4 - One Year Goals for Affordable Housing by Support Type Discussion
The City will also utilize HOME and CalHome program funds to provide additional affordable housing income-eligible Tulare households through the First-time Homebuyer and Homeowner Rehabilitation programs via a partnership with Self-Help Enterprises.

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AP-60 Public Housing – 91.220(h)
Introduction
The City does not own or manage public housing.

Actions planned during the next year to address the needs to public housing HATC will continue to own and manage 205 Public Housing units in the City of Tulare. There is no plan to purchase additional public-housing units, removing any units from its inventory. During FY 2022-2023, HATC plans to continue Capital Fund improvements on units in the City. Expenditures will cover maintenance and rehabilitation in public-housing units within the City. Capital Fund expenditures covered a large range of projects: including roofing replacement, landscaping improvements, carpet replacement, Air Conditioning and Heating unit improvements.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
HATC is proactive in the inclusion of public-housing residents in the policy making process. An equitable and transparent policy making process that includes the opinions of public housing residents is achieve through the participation of two tenant commissioners on our HATC Board. Furthermore, HATC has installed a Resident Counsel which is made up of five residents from all of HUD funded programs (Multifamily Housing, LIHTC, HOME, Section 8 Housing Choice Vouchers and public-housing). The Resident Counsel works with HATC staff on evaluating the effectiveness and efficiency of HATC rental assistance programs. This provides members the opportunity to provide input on program modifications.

A vital driving factor in the implementation of HATC programs is the promotion of tenant selfsufficiency. HATC views the goal of homeownership for program participants as one of the long-term goals for all of its clients. HATC staff works with tenants to effectively provide them with the necessary resources to achieve homeownership. HATC Annual Re-Examination Notice provides public-housing participants with an extensive referral list that provides assistance with homeownership. This list includes programs managed by: CSET, Habitat for Humanity and Self Help Enterprises. HATC’s program coordinator works with any interested public housing tenant in order to effectively inform them of all the different programs that are available to them. Effective collaboration between HATC and other public and nonprofit agencies is imperative to help promote homeownership among all of its tenants.

If the PHA is designated as troubled, describe the manner in which financial assistance will be Proposed 2022 Annual Action Plan 44
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provided or other assistance
Not applicable.

Discussion
The City of does not own or manage public housing.

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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
During FY 2022-2023, the City intends to commit CDBG and other funds to provide street outreach and engagement, case management, housing placement, and supportive services to unsheltered residents and formerly homeless individuals.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
City intends to commit about $105,000 to an Encampment Resolution Funding (ERF) Program project. The City’s project plan and funding request of $1,566,604 was selected for award by the California Interagency Council on Homelessness (Cal ICH) on Friday, February 25th, 2022.

With this ERF award, the City and its partner organizations will enhance outreach, engagement, and service offerings for upwards of 57 people experiencing homelessness within a prioritized encampment area. The City’s prioritized area involves a collection of sites at Centennial and Rotary Skate Parks and on vacant land between the Union Pacific Railroad and I Street.

Tulare’s ERF project will be led by case managers from the Kings Tulare Homeless Alliance, Kings View, and Salt+Light Works organizations respectively. These case managers will conduct daily outreach and engagement to foster trust and relationship building and to facilitate the usage of field-based integrative services and housing placement plans. With buy-in, case managers will implement a housing plan with their clients according to Housing First standards to secure housing at available emergency, transitional, and/or permanent housing units. And to foster sustainability, each client will receive funds to cover 12-months of rent, utility, and other household costs.

Specialty services under the ERF Project include the delivery of behavioral and medical health care from the Homeless Multi-Disciplinary Team with the Tulare County Health and Human Services Agency and the Adventist Health Mobile Care Unit. Unsheltered residents in the prioritized encampment area will have access to first aid, wound care, health screenings, and medicine, as well as access to substance use assessment and counseling and a connection to social service programs.

The ERF Project also addresses critical basic needs. The target group of people will receive access to food, palliative relief items, a third-party operated two-stall bathroom and shower Proposed 2022 Annual Action Plan 46
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facility, and a waste removal service. In addition to the efforts aimed at improving health and safety conditions in the prioritized encampment area, the ERF project provides funds for park restoration planning and construction costs. With public input and collaboration, $280,000 in grant funds are available to accomplish physical improvements to amenities at Centennial Park.

Addressing the emergency shelter and transitional housing needs of homeless persons The City provided the Tulare Lighthouse Rescue Mission with $79,611 in CARES Act CDBG funds to purchase four manufactured units for service as emergency shelter. The units will be operational in Program Year 2021. The Lighthouse Rescue Mission will continue to operate a 16-bed women and children up to 12 years of age shelter and a 12-bed shelter for males age 13 and up. Both shelters provide up to 90 days of respite; however, clients are able to stay longer if they have no other options. Additional services for clients include warm meals, showers, laundry, temporary employment, and peer support.

The City will continue to utilize five beds within the Eden House project located in the City of Visalia, which providers wrap around services, including mental health care, for individuals / families transitioning from emergency shelter to permanent housing. The Eden Housing project involved the use of Homeless Emergency Aid Program (HEAP) and California Emergency Solutions and Housing (CESH) funds. Individuals are expected to stay an average of 90 days while awaiting a permanent housing unit.

The City regularly commits CDBG and/or other funds Family Services of Tulare County to continue their case management and wrap around services for clients housed under the Tulare Housing First Program. Under this federal program, Family Services is typically able to provide twelve chronically homeless individuals from Tulare with permanent supportive housing each year via a rental voucher.

Lastly, the City continues to engage and coordinate with the local continuum of care and the Tulare County Homeless Task Force. Regular meetings allow the City to stay aware of funding and partnership opportunities that meet their own and regional emergency shelter and transitional housing needs.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were Proposed 2022 Annual Action Plan 47
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recently homeless from becoming homeless again
The City of Tulare will commit funds over the five-year ConPlan period (2020-2024) to the regional CoC. The regional CoC seeks to provide housing and services to people experiencing homelessness. In utilizing coordinated assessment, the CoC aims to match households within the shortest amount of time, and connect clients with services that can help them to transition to self-sufficiency. Over first program year of the ConPlan and likely into subsequent years, the City commits CDBG resources and other funds to the Tulare Lighthouse Rescue Mission, Kings/Tulare Homeless Alliance, Family Services of Tulare County, Salt+Light Works, and the Kings View Corporation to help chronically homeless individuals, unsheltered families and unaccompanied youth transition to permanent housing and independent living.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

According to HUD’s Strategies for Preventing Homelessness, “Homelessness prevention is an essential element of any effort to end homelessness either locally or nationwide.” This HUD report indicates it is less expensive and disruptive to keep a household housed in place. To this end, the City will explore the use of CDBG funds to support programs that provide direct assistance to households at risk of becoming homeless. The City will also participate in regional homeless planning efforts, including the Tulare Kings Alliance-CoC’s Discharge Plan, which aims to prevent individuals leaving institutions, hospitals, etc., from becoming homeless.

The CoC's prevention strategies focus on effective discharge planning, with an emphasis on requiring foster care programs, in-patient mental health hospitals, hospitals and correctional facilities to provide discharge planning services to clients to ensure that they have access to housing and other needed support services, including respite care, upon discharge. Action steps include convening a working group with stakeholders to examine the discharge planning policies and systems within corrections facilities and each County's human service agencies and identifying initiatives to improve those policies and systems; identifying "cross-cutting" initiatives to improve policies and practices across multiple County agencies. In addition, due to the number of probation and prison sites located within the region, the CoC has adopted a plan Proposed 2022 Annual Action Plan 48
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to develop a Continuum-wide, multi-system community re-entry plan that includes housing.

Discussion
The City’s homeless strategy focuses on the prevention of homelessness where feasible and the provision of CDBG and other resources to support local service providers that offer effective engagement and service provision for people experiencing homelessness. The City also seeks opportunities to facilitate the development of new housing (emergency, bridge, and permanent supportive units) and the associated wrap around services necessary to address homelessness and housing insecurity and to facilitate self-sufficiency.

Proposed 2022 Annual Action Plan 49
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Local policies and regulations affect both the quantity and type of residential development, while trends within the national and regional economies, along with federal monetary policies, often play a larger role in shaping residential and commercial development within the City of Tulare. Ongoing assessment of the conditions and regulations that affect the local housing market is critical. The City of Tulare must prepare for future growth through actions that protect the public's health, safety, and prosperity, without impeding access to new and existing housing to members of the community.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The City will evaluate its land use, zoning, building codes and associated permitting fees in order to maintain critical services and facilitate the production and preservation of affordable.

Discussion:

City staff is aware of the need for additional affordable housing, per input from community at housing workshops, findings from housing surveys, and through recent assessments of housing market trends from local and state sources. CDBG funds are the only regular funding source available to the City and staff will review how to leverage the resource to support development and rehabilitation efforts within the City. The urgency of the affordable housing shortfall within the City also necessitates the identification and use of new public, philanthropic, and private funding sources to drive new development and rehabilitation projects and/or programs.

Recent Housing Element Updates that address barriers to and facilitate progress towards the City’s affordable and inclusive housing goals include, but are not limited to, the following:
• Completion of the rezone of a sufficient amount of land for the City’s low-income Regional Housing Needs Allocation requirement.
• Ongoing promotion of residential infill development on vacant and underutilized land that is properly zoned and planned for residential uses within the City limits. • Ongoing promotion with Homebuilders to develop multifamily designated land at the highest allowable density.
• For new annexations, require that 8 to 12% of the land in all Master Planned Proposed 2022 Annual Action Plan 50
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Communities be designated for higher density residential. • Ensure adequate infrastructure and public services for existing and planned residential development.

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AP-85 Other Actions – 91.220(k)
Introduction:

The City will take the actions identified below in order to fulfill the goals of the Strategic Plan within the 2020-2024 Consolidated Plan.

Actions planned to address obstacles to meeting underserved needs During FY 2022, the City will encourage and support HATC’s efforts to obtain additional rental assistance funding, especially for senior, disabled, and low-income households. Public infrastructure improvements will provide access to individuals with disabilities and mobility limitations. Finally, the City plans to use a subcontractor to deliver fair housing resources and/or services to promote the safe, secure, and decent housing for all individuals without regard to their race, color, religion, gender, national origin, familial status, disability, age, source of income or other characteristics protected by laws.

Actions planned to foster and maintain affordable housing During the 2022 program year, the City of Tulare will commit CDBG funding principally to low and moderate-income households. This includes multiple public infrastructure and improvement projects and a minor home rehabilitation activity.

Actions planned to reduce lead-based paint hazards
The City will continue to provide information to contractors on training and lead-based paint requirements. In addition, the City will ensure their housing rehabilitation programs maintain compliance with HUD regulations regarding lead-based paint hazards and other policies.

Actions planned to reduce the number of poverty-level families The City will support several activities that aim to reduce the number of households living in poverty:

Case management, referral to housing and vouchers, and provision of job training and placement offer relief and foster employment opportunities and social, health, and mental well-being.

Actions planned to develop institutional structure
The City has no additional actions planned to develop its institutional structure. The City will continue to work closely with the County of Tulare Housing Authority, as well as with Proposed 2022 Annual Action Plan 52
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counterparts at the local and county level.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Tulare does not operate public housing. HATC provides rental assistance in the community. Federal legislation requires that the Housing Authority prepare five-year and oneyear plans that highlight its mission, goals, and objectives as it relates to public and assisted housing programs. The City will review the Authority’s plans and will provide HATC the opportunity to review and consult with the City regarding its ConPlan and Annual Action Plans.

The goal of this cross-consultation is to provide consistent and coordinated housing services for City residents.

The City maintains and seeks new relationships with local nonprofit organizations and other entities. As the City continues to implement its CDBG program, it will incorporate information and other resources from local partner organizations to accomplish ConPlan needs and goals.

Discussion:

The City’s 2022 CDBG Action Plan is currently under review and awaiting further comments, consultation, and directions from City Council.

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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Each HUD program that is covered by the ConPlan regulations must address certain program-specific requirements. Below are the requirements for the CDBG program as prescribed by the ConPlan template.

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00% Proposed 2022 Annual Action Plan 54
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HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:

Not applicable.

2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows:

Not applicable.

3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows:

Not applicable.

4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

Not applicable.

Housing Trust Fund (HTF)
Reference 24 CFR 91.220(l)(5)

1. Distribution of Funds
a. Describe the eligibility requirements for recipients of HTF funds (as defined in 24 CFR § 93.2).

Not applicable.
b. Describe the jurisdiction’s application requirements for eligible recipients to apply for HTF funds. c. Describe the selection criteria that the jurisdiction will use to select applications submitted by eligible recipients.
d. Describe the jurisdiction’s required priority for funding based on geographic distribution, which is a description of the geographic areas of the State (including areas of low-income and minority Proposed 2022 Annual Action Plan 55
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concentration) in which it will direct assistance during the ensuing program year. e. Describe the jurisdiction’s required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner. f. Describe the jurisdiction’s required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families. g. Describe the jurisdiction’s required priority for funding based on the financial feasibility of the project beyond the required 30-year period.
h. Describe the jurisdiction’s required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction (such as housing that is accessible to transit or employment centers, housing that includes green building and sustainable development features, or housing that serves special needs populations).

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: City Attorney
For Council Meeting of: April 19, 2022
Documents Attached: ☒Ordinance ☐Resolution ☐Other ☐None AGENDA ITEM:

Consideration and approval of an ordinance revising Section 8.36.280(F) Chapter 36 of Title 8 of the Tulare Municipal Code adding Tower Square to the locations prohibiting camping.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

Staff has requested that the Parks Ordinance be amended to add Tower Square to the list of the locations where camping is prohibited. This property is maintained by the City.

STAFF RECOMMENDATION:

Pass to print the attached ordinance.

CITY ATTORNEY REVIEW/COMMENTS: ☒Yes ☐N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☒No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

N/A
Submitted by: Mario Zamora Title: City Attorney
Date: April 5, 2022 City Manager Approval: ____________ AGENDA ITEM: Gen. Bus. 2(a)
ORDINANCE 2022-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TULARE REVISING SECTION

8.36.280(F) CHAPTER 36 OF TITLE 8 OF THE CITY OF TULARE MUNICIPAL CODE WHEREAS, the City Council of the City of Tulare, a Charter city under California law, finds the need to revise Section 8.36.280(F) Chapter 36 of Title 8 of the City of Tulare Municipal Code related to rules and regulations for City of Tulare parks; and WHEREAS, the purpose of the revisions of this Ordinance is to add an additional location to the City’s current list of locations prohibiting camping;

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF TULARE, AS FOLLOWS, TO WIT:

SECTION 1. Chapter 8.36.280(F) of Title 8 of the City of Tulare Municipal Code is hereby revised as follows:
(F) Camping is not allowed at the following locations at any time due to the reason stated:

Not under City ownership:

Bender Park
Mulcahy Park
Prosperity Sports Park
Cesar Chavez Park
Cypress Park
Live Oak Park
Del Lago Park
Sensitive Uses at or Nearby:

Centennial Park
Tyler Park
Topham Park
Zumwalt Park
Meitzenheimer Community Centre
Elk Bayou Soccer Complex
Tower Square located at 195 N. K St., Tulare, CA 93274
SECTION 2. If any provision of the Tulare Municipal Code or Title of the Ordinance Code of the City of Tulare, whether approved or adopted prior to or subsequent to Section 8.36.280(F) is in conflict therewith, these provisions of Section 8.36.280(F) shall govern.

SECTION 3. This Ordinance shall go into full force and effect 30 days from and after its passage, adoption, and approval.

PASSED, ADOPTED, AND APPROVED this XX day of XXXX, 2022.

President of the Council and Ex-Officio
Mayor of the City of Tulare
ATTEST:

Chief Deputy City Clerk and Clerk of the
Council of the City of Tulare

CITY OF TULARE

AGENDA ITEM TRANSMITTAL
Submitting Department: Community & Economic Development For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☒Other ☐None

AGENDA ITEM:

Review and approve the policies, procedures, and application process for the City’s Downtown Building Rehabilitation Grant Program.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

On April 5, 2022, staff presented City Council with a draft of the policies, procedures and application process for the City’s Downtown Building Rehabilitation Grant Program (the “Program”). Following Council’s discussion, staff has revised the draft Program documents to recommend the following:
• Maximum grant award per parcel not to exceed $150,000; • Projects on parcels located on K Street, Kern Avenue, Tulare Avenue, L Street and King Avenue shall be considered priority project areas; and
• Projects must commence construction within 120 calendar days of the grant approval with the option of a 60-day extension upon Council approval.

All other policies and procedures will remain as previously presented to Council.

The Program will:
 Provide financial assistance to property and/or business owners;  Preserve the unique character of the Downtown and foster as sense of place;  Encourage repairs and improvements using quality materials and workmanship in the renovations to address the life safety issues as addressed in the building codes;  Attract new businesses;
 Compliment other revitalization efforts; and
 Help to provide an attractive, comfortable place to shop, work, live and socialize.

Eligibility Requirements
a. Applicants for the Program can be either the property owner or tenant. Tenants must provide the property owner’s signature on the application and provide evidence a minimum five-year lease on the subject property.
b. Tenants and property owners of multi-tenant or multi-storefront buildings are strongly encouraged to work together to apply collectively for one larger project to renovate the entire building, rather than single storefronts or tenant facades. c. The building or property must be located within the defined Tulare Downtown District.

AGENDA ITEM: Gen. Bus. 3(a)
d. Projects on parcels located on K Street, Kern Avenue, Tulare Avenue, L Street and King Avenue shall be considered priority project areas. e. Taxable ad valorem properties – property taxes must be paid up to date. f. If property is occupied, the business must have an active current Business License. g. Construction of a new building wherein a building does not exist or wherein a building was demolished to construct a new building is eligible for funding. h. The following types of property are not eligible without City Council approval:

1. Tax delinquent property

2. Property in litigation

3. Property in condemnation or receivership
Grant Amount and Participation
There is $1,000,000 in funding available for the Program. Maximum grant award per parcel shall not exceed $150,000. Applicants must provide financial proof of matching funds expended on the project of at least three times that which they are requesting in grant funds.

Reimbursement will be made only after a certificate of completion of the project has been issued, and the Grantee provides evidence of all paid receipts and release of liens.

Grant awards will be allocated to quality projects that will provide noticeable enhancements to properties based upon, but not limited to, the following examples of eligible projects:

1. Vacant buildings being converted into an active use, which must be disclosed in the application. Improvements made to a vacant building for the sole purpose of placing it on the market for sale do not qualify for a grant.

2. Handicapped accessibility

3. Infrastructure enhancements to comply with building code requirements in order to add a use to a vacant building.

4. Demolition of an existing building.

5. Removal and replacement of inappropriate or incomplete exterior and/or restoration of original front façade.

6. New addition.

7. Creation of a new surface parking lot.

8. Re-roofing (if visible from a public right-of-way).

9. Improvements to the main entryway/door.

10. Existing sign repair, replacement, and/or energy efficiency upgrades for legal conforming signs (must be part of a larger project). Up to 25% of the total project costs may be reimbursed. New signs where there are no existing permanent signs and legal non-conforming signs are not eligible.

The City of Tulare will release the Grant Policies, Processes and Application immediately upon the approval by City Council. Grant applications will be accepted and reviewed on an ongoing basis until all grant monies have been awarded by the Grant Review Committee.

Awards for eligible projects will be made on a first come, first serve basis, until the funds have been exhausted. Applications must be deemed complete before being considered for an award.

Application Materials
Applications will be available at www.tulare.ca.gov/economicdevelopment/downtowngrant or from the Community and Economic Development Department, Tulare City Hall, 411 East Kern Avenue, Tulare, CA 93274. Application packages must include enough documentation to illustrate the visual impact of the project and its cost.

Application and Review Process
(a) Meeting with staff is strongly encouraged prior to submitting an application. (b) Applications must be submitted to the Community & Economic Development Department, 411 East Kern Avenue, Tulare, CA 93274. Staff will determine if the application package submitted is sufficiently complete to process further. Eligibility of the property and the proposed project will be verified. (c) The property owner(s) as well as the applicant must sign the application agreeing to the General Conditions as forth therein.
(d) A conference with staff may be arranged at any time to discuss any questions that the applicant or staff may have concerning the grant application. (e) Complete and verified applications will be reviewed by the Grant Review Committee, comprised of three (3) City staff and two (2) stakeholders, to determine whether the project should be recommended to City Council for a grant and determine the amount of the award. In making their recommendation, the Grant Review Committee will consider the following factors and may give priority to projects that meet the following criteria:
(i) Will the project positively contribute to a broader redevelopment effort? (ii) Will the project leverage substantially more investment than the required matching amount in the grant?
(iii) Will the grant result in an improvement that would not be made otherwise? (iv) Does the project comply with the Grant Program’s Design Guidelines? (v) Will the project result in new revenue to the City (i.e. property tax, sales tax, hotel occupancy tax, etc.)?
(vi) Does the project contribute to other Downtown goals and objectives? (f) The City will notify the applicant/property owner in writing of award approval and provide a Grant Reimbursement Agreement for the applicant and/or property owner to sign and return to the City.
(g) Work cannot begin until the applicant has received written notice from the City indicating that the Grant Reimbursement Agreement has been signed by both parties and that the project may commence. The applicant will receive copies of the Agreement signed by both parties.
(h) Applicant shall proceed with any permitting and plan review process as required under City ordinance.
(i) Projects must commence construction within 120 calendar days of the grant approval with the option of a 60-day extension upon Council approval.

STAFF RECOMMENDATION:

Review and approve the policies, procedures, and application process for the City’s Downtown Building Rehabilitation Grant Program.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☐No ☒N/A FUNDING SOURCE/ACCOUNT NUMBER:

N/A
Submitted by: Traci Myers Title: Community & Economic Development Director Date: April 12, 2022 City Manager Approval: ____________ ATTACHMENTS:

Attachment 1 – Downtown Boundary Map
Attachment 2 – Draft Downtown Building Rehabilitation Grant Program Guidelines Attachment 3 – Draft Downtown Building Rehabilitation Grant Program Process Attachment 4 – Draft Downtown Building Rehabilitation Grant Program Application ATTACHMENT 1
Downtown Tulare Boundaries
City of Tulare Downtown Building Rehabilitation Grant Program Guidelines

CITY OF TULARE DOWNTOWN BUILDING REHABILITATION GRANT PROGRAM

GUIDELINES
The appearance of buildings and structures is the basis of the public’s overall impression of the City of Tulare; it plays an important role in marketing Tulare’s Downtown, which is the core of the Tulare community. Improving the physical appearance of the buildings in the Downtown will promote the attraction and retention of business operations, halt property value deterioration and promote economic growth.

1. PURPOSE
The City of Tulare Downtown Building Rehabilitation Grant Program (the “Program”) is designed to encourage revitalization by means of private investment through renovations and quality improvements in the visual appearance of building facades and to improve accessibility on the interior and exterior of commercial structures within the Downtown District. The priority of the Program is to bring new, highest and best uses to the downtown to increase both daytime and evening foot traffic. The Program also strives to leverage private improvements while making revitalization efforts affordable, creative, and community based.

The Tulare Downtown District is defined as being located east of the Union Pacific Railroad, west of O Street, north of (and including) Inyo Avenue and south of (and including) the parcels north of Cross Avenue. (See attached map for specific boundaries). The Downtown hosts a variety of restaurant, business and office uses – all of which are eligible for the Program. The emphasis on the Program will be on bringing new uses and expanded uses into the Downtown, in particular uses that will attract people to the Downtown.

The Program will:
 Provide financial assistance to property and/or business owners;  Preserve the unique character of the Downtown and foster as sense of place;  Encourage repairs and improvements using quality materials and workmanship in the renovations to address the life safety issues as addressed in the building codes;  Attract new businesses;
 Compliment other revitalization efforts; and
 Help to provide an attractive, comfortable place to shop, work, live and socialize.

2. ELIGIBILITY REQUIREMENTS
a. Applicants for the Program can be either the property owner or tenant. Tenants must provide the property owner’s signature on the application and provide evidence a minimum five year lease on the subject property.
b. Tenants and property owners of multi-tenant or multi-storefront buildings are strongly encouraged to work together to apply collectively for one larger project to renovate the entire building, rather than single storefronts or tenant facades. c. The building or property must be located within the defined Tulare Downtown District.

City of Tulare Downtown Building Rehabilitation Grant Program Guidelines d. Projects on parcels located on K Street, Kern Avenue, Tulare Avenue, L Street and King Avenue shall be considered priority project areas.
e. Taxable ad valorem properties – property taxes must be paid up to date. f. If property is occupied, the business must have an active current Business License. g. Construction of a new building, wherein a building does not exist or wherein a building was demolished to construct a new building is eligible for funding. h. The following types of property are not eligible without City Council approval:

1. Tax delinquent property

2. Property in litigation

3. Property in condemnation or receivership

3. GRANT AMOUNTS AND PARTICIPATION
There is $1,000,000 in funding available for the Program. Maximum grant award per parcel shall not to exceed $150,000. Applicants must provide financial proof of matching funds expended on the project of at least three times that which they are requesting in grant funds.

Reimbursement will be made only after a certificate of completion of the project has been issued and the Grantee provides evidence of all paid receipts and release of liens.

Grant awards will be allocated to quality projects that will provide noticeable enhancements to properties based upon, but not limited to, the following examples of eligible projects:

1. Vacant buildings being converted into an active use, which must be disclosed in the application. Improvements made to a vacant building for the sole purpose of placing it on the market for sale do not qualify for a grant.

2. Handicapped accessibility

3. Infrastructure enhancements to comply with building code requirements in order to add a use to a vacant building.

4. Demolition of an existing building.

5. Removal and replacement of inappropriate or incomplete exterior and/or restoration of original front façade.

6. New addition.

7. Creation of a new surface parking lot.

8. Re-roofing (if visible from a public right-of-way).

9. Improvements to the main entryway/door.

10. Existing sign repair, replacement, and/or energy efficiency upgrades for legal conforming signs (must be part of a larger project). Up to 25% of the total project costs may be reimbursed. New signs where there are no existing permanent signs and legal nonconforming signs are not eligible.

City of Tulare Downtown Building Rehabilitation Grant Program Guidelines Private projects may sometimes be subject to California Prevailing Wage Statutes if the project is paid for in part with public funds. It is the grant recipient's responsibility to determine if prevailing wage statutes apply to their project and, if so, to meet all applicable requirements. ____________________ Applicant Initials
The City of Tulare will release the Grant Policies, Processes and Application immediately upon the approval by City Council. Grant Applications will be accepted and reviewed on an ongoing basis until all grant monies have been awarded by the Grant Review Committee.

Awards for eligible projects will be made on a first come, first serve basis, until the funds have been exhausted. Applications must be deemed complete before being considered for an award.

4. APPLICATION MATERIALS
Applications are available at www.tulare.ca.gov/economicdevelopment/downtowngrant or from the Community and Economic Development Department, Tulare City Hall, 411 East Kern Avenue, Tulare, CA 93274. Application packages must include enough documentation to illustrate the visual impact of the project and its cost.
a. The application materials to submit include:
- A completed application form.
- Color photographs of the existing conditions.
- Accurate scaled drawings of the proposed improvements. - Manufacturer’s literature and specifications for windows, doors, roof materials, paint chips showing actual colors to be used. Samples of materials may be included or may be requested during the review process.
- Any other documentation necessary to illustrate the visual impact of the proposed project.
- The applicant may be required to obtain a building permit for certain types of construction work. Building permit fees are based upon the value of work.

Applicants should call the Building Department at 559-684-4220 if they are interested in receiving an estimate of those fees.

5. APPLICATION AND REVIEW PROCESS
(a) Meeting with staff is strongly encouraged prior to submitting an application. Please e-mail Traci Myers at [email protected] to schedule.
(b) Applications must be submitted to the Community & Economic Development Department, 411 East Kern Avenue, Tulare, CA 93274. Staff will determine if the application package submitted is sufficiently complete to process further. Eligibility of the property and the proposed project will be verified.
(c) The property owner(s) as well as the applicant must sign the application agreeing to the General Conditions as forth therein.
(d) A conference with staff may be arranged at any time to discuss any questions that the City of Tulare Downtown Building Rehabilitation Grant Program Guidelines applicant or staff may have concerning the grant application. (e) Complete and verified applications will be reviewed by the Grant Review Committee, comprised of three (3) City staff and two (2) stakeholders, to determine whether the project should be recommended to City Council for a grant and determine the amount of the award.

In making their recommendation, the Grant Review Committee will consider the following factors and may give priority to projects that meet the following criteria:
(i) Will the project positively contribute to a broader redevelopment effort? (ii) Will the project leverage substantially more investment than the required matching amount in the grant?
(iii) Will the grant result in an improvement that would not be made otherwise? (iv) Does the project comply with the Grant Program’s Design Guidelines? (v) Will the project result in new revenue to the City (i.e. property tax, sales tax, hotel occupancy tax, etc.)
(vi) Does the project contribute to other Downtown goals and objectives? (f) The City will notify the applicant/property owner in writing of award approval and provide a Grant Reimbursement Agreement for the applicant and/or property owner to sign and return to the City.
(g) Work cannot begin until the applicant has received written notice from the City indicating that the Grant Reimbursement Agreement has been signed by both parties and that the project may commence. The applicant will receive copies of the Agreement signed by both parties.
(h) Applicant shall proceed with any permitting and plan review process as required under City ordinance.
(i) Construction shall begin no more than ninety (90) days after final approval is received. One sixty (60) day extension for the commencement of the project may be granted by the Grant Review Committee upon a written request of the property owner.

6. AWARD REIMBURSEMENT
(a) The City reserves the right to refuse reimbursement in whole or in part for work to expenditures that:

1. Do not conform to the program or design guidelines.

2. Do not conform to the proposal(s) submitted with the application and authorized by the Grant Review Committee.

3. Are not commensurate with the workmanship and costs customary in the industry.

4. Are not completed within the project completion deadline as set forth in the Grant Reimbursement Agreement.

5. Are not permitted, do not meet code requirements, are not performed by a licensed contractor and subcontractors.
(b) Project completion deadlines will be agreed upon through the grant award process. All reimbursement documentation shall be submitted in one, single request and within three (3) from the project completion date. For larger, phased projects, the City will consider processing a partial reimbursement if requested in writing. Because the Grant Review Committee cannot reserve funds for the project indefinitely, the grant may be subject to cancellation if not completed or significant progress has not been made by the agreed upon project completion deadline. Requests for extensions will be considered by the Grant Review Committee only if made in writing and progress toward completion has been determined.

City of Tulare Downtown Building Rehabilitation Grant Program Guidelines (c) City building staff will inspect project work to ensure that it complies with the approved project plans. Any changes to the approved project will require a written request from the applicant and approval by the Grant Review Committee in order to retain the grant. (d) Reimbursement can be expected in approximately thirty (30) after all of the following documentation has been submitted:

1. Reimbursement checklist.

2. Copies of all paid invoices and cancelled checks (or Cashier’s Checks receipts or approved and signed credit card receipts) for all of the work covered by the grant. These must equal at least the required matching amount plus the amount of the grant.

Invoices must be marked “Paid”, signed and dated by the Contractor(s).

3. Copies of the signed contracts with contractors chosen to do the work.

4. Copies of lien waivers from all general contractors, subcontractors and major material suppliers, if filed against the property.

CITY OF TULARE DOWNTOWN FAÇADE, REVITALIZATION & ACCESSIBILITY GRANT

PROGRAM

INTRODUCTION
The City of Tulare has established Downtown Façade, Revitalization and Accessibility Grant Program utilizing $1,000,000 of American Rescue Plan Act (ARPA) funds.

PURPOSE/MISSION
The City of Tulare Façade, Revitalization & Accessibility Grant Program (the “Program”) is designed to encourage revitalization by means of private investment through renovations and quality improvements in the visual appearance of building facades and to improve accessibility on the interior and exterior of commercial structures within the Downtown District. The priority of the Program is to bring new, highest and best uses to the downtown to increase both daytime and evening foot traffic. The Program also strives to leverage private improvements while making revitalization efforts affordable, creative, and community based.

SCOPE
The Tulare Downtown District is defined as being located east of the Union Pacific Railroad, west of O Street, north of Inyo Avenue and south of (and including) the parcels north of Cross Avenue. (See attached map for specific boundaries). The Downtown hosts a variety of restaurant, business and office uses – all of which are eligible for the Program. The emphasis on the Program will be on bringing new uses into the Downtown, in particular uses that will attract people to the Downtown.

ELIGIBLE APPLICANTS
The City of Tulare Downtown Façade, Revitalization and Accessibility Grant Program is available to any Downtown Tulare property lying within the boundaries set forth in the Program scope. All projects much have written consent of the property owner.

ELIGIBLE PROJECTS
a. Vacant buildings being converted into an active use, which must be disclosed in the application. Improvements made to a vacant building for the sole purpose of placing it on the market for sale do not qualify for a grant.
b. Handicapped accessibility
c. Infrastructure enhancements to comply with building code requirements in order to add a use to a vacant building.
d. Demolition of an existing building.
e. Removal and replacement of inappropriate or incomplete exterior and/or restoration of original front façade.
f. New addition.
g. Creation of a new surface parking lot.
h. Re-roofing (if visible from a public right-of-way).
i. Improvements to the main entryway/door.
j. Existing sign repair, replacement, and/or energy efficiency upgrades for legal conforming signs (must be part of a larger project). Up to 25% of the total project costs may be reimbursed. New signs where there are no existing permanent signs and legal nonconforming signs are not eligible. k. Applicants for the Program can be either the property owner or tenant. Tenants must provide the property owner’s signature on the application and provide evidence a minimum five year lease on the subject property.
l. Tenants and property owners of multi-tenant or multi-storefront buildings are strongly encouraged to work together to apply collectively for one larger project to renovate the entire building, rather than single storefronts or tenant facades. m. The building or property must be located within the defined Tulare Downtown District. n. Projects on parcels located on K Street, Kern Avenue, Tulare Avenue, L Street and King Avenue shall be considered priority project areas.
o. Taxable ad valorem properties – property taxes must be paid up to date p. If property is occupied, the business must have an active current Business License. q. Construction of a new building, wherein a building does not exist or wherein a building was demolished to construct a new building is eligible for funding. The following types of property are not eligible without City Council approval:

1. Tax delinquent property

2. Property in litigation

3. Property in condemnation or receivership

GRANT FUNDING
(a) A ranking committee consisting of City staff and stakeholders will determine which applications will be funded.
(b) Maximum grant award per parcel shall not to exceed $150,000. (c) Applicants must provide evidence of at least a five-year lease and expenditure of at least three times that which is requested in grant funds.
(d) Reimbursement shall be made upon completion of the project and evidence of all paid receipts and release of liens.
(e) The City reserves the right to not fund a project. Only projects that prove to be a highest and best use of a property will be considered for grant funding. (f) The City reserves the right to refuse reimbursement in whole or in part for work to expenditures that:

1. Do not conform to the program or design guidelines.

2. Do not conform to the proposal(s) submitted with the application and authorized by the Grant Review Committee.

3. Are not commensurate with the workmanship and costs customary in the industry.

4. Are not completed within the project completion deadline as set forth in the Grant Reimbursement Agreement.

PROCESS
(a) Applications will be available beginning April 20, 2022 and will be reviewed on an ongoing basis until all grant funds have been awarded. (b) Meeting with staff is strongly encouraged prior to submitting an application. Please email Traci Myers at [email protected] to schedule. (c) Applications must be submitted to the Community & Economic Development Department, 411 East Kern Avenue, Tulare, CA 93274. Staff will determine if the application package submitted is sufficiently complete to process further. Eligibility of the property and the proposed project will be verified.
(d) The property owner(s) as well as the applicant must sign the application agreeing to the General Conditions as forth therein.
(e) A conference with staff may be arranged at any time to discuss any questions that the applicant or staff may have concerning the grant application. (f) Complete and verified applications will be reviewed by the Grant Review Committee, comprised of three (3) City staff, to determine whether the project should receive a grant and determine the amount of the award. In making their determination, the Grant Review Committee will consider the following factors and may give priority to projects that meet the following criteria:
(i) Will the project positively contribute to a broader redevelopment effort? (ii) Will the project leverage substantially more investment than the required matching amount in the grant?
(iii) Will the grant result in an improvement that would not be made otherwise? (iv) Does the project comply with the Grant Program’s Design Guidelines? (g) The City will notify the applicant/property owner in writing of award approval and provide a Grant Reimbursement Agreement for the applicant and/or property owner to sign and return to the City.
(h) Work cannot begin until the applicant has received written notice from the City indicating that the Grant Reimbursement Agreement has been signed by both parties and that the project may commence. The applicant will receive copies of the Agreement signed by both parties.
(i) Applicant shall proceed with any permitting and plan review process as required under City ordinance.
(j) Construction shall begin no more than ninety (90) days after final approval is received.

One sixty (60) day extension for the commencement of the project may be granted by the Grant Review Committee upon a written request of the property owner.

CITY OF TULARE

AGENDA ITEM TRANSMITTAL
Submitting Department: Engineering Services / Project Management For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☒Other ☐None

AGENDA ITEM:

Award and authorize the City Manager to sign contracts related to City Project EN0094, a street and utility improvement project between O Street and Blackstone Street, and between Tulare Avenue and San Joaquin Avenue; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised budget.

1. Contractor Floyd Johnston Construction Co., Inc. of
Clovis, CA $ 6,652,485.50

2. Construction Surveying Guida Surveying, Inc. of Fresno, CA $ 94,500.00

3. Labor Compliance
Monitoring QK of Visalia, CA $ 31,750.00

4. Materials Testing Krazan & Associates of Clovis, CA $ 119,773.00

5. Construction Inspection NV5, Inc. of Visalia, CA $ 368,480.00 IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

Project EN0094 is a street and utility improvement project on the following street segments:
• King Avenue between O Street and Cherry Street,
• Sycamore Avenue between Cherry Street and Blackstone Street, • San Joaquin Avenue between O Street and Blackstone Street, • Madden Street between Tulare Avenue and King Street,
• Delwood Street between Sycamore Avenue and San Joaquin Avenue, and • Highland Street between Tulare Avenue and Sycamore Avenue.

The project will reconstruct the street section and will include ADA compliance improvements to intersection curb returns and alley/sidewalk intersections that fall within the project limits.

Additionally, it will address necessary water, sewer, and storm drain improvements within those limits. In order to complete the master-planned storm drain improvements within this project, additional analysis and planning will also be needed to verify future routing and design of storm drain facilities to a future terminal basin to be located outside of these project limits.

The need for the project was identified through the City’s Pavement Management System and the review of the condition of the City’s utility infrastructure. This project is included as a part of the City’s 2021-2026 transportation and utility CIP program budget.

Various contracts are required for the construction of this project. In addition to the actual construction contract, it will be necessary to supplement City staff with various consultant AGENDA ITEM: Gen. Bus. 4(a)
services from the City’s list of on-call consultants. The following contracts are recommended for award:
(a) Construction Contract: Floyd Johnston Construction Company, Inc.

On April 7, 2022, four bids were opened for the Request for Bids #22-752, Sycamore & San Joaquin Improvement Project. Bid opening results are attached. The Engineer’s Estimate for this project was $6,080,000. Bids ranged in cost from $6,652,485.50 - $8,803,306.00. The bids were evaluated to determine if they were responsive to the requirements and instructions contained in the bid documents.

Floyd Johnston Construction Company, Inc. of Clovis, CA submitted the lowest responsive bid in the amount of $6,652,485.50. Floyd Johnston Construction Company, Inc. possesses a current and active Class “A” General Engineering Contractor’s license issued by the State of California, and has submitted a list of licensed and experienced subcontractors who will be performing portions of the work. (b) Construction Surveying & Staking: Guida Surveying, Inc.

During the course of constructing street, water, sewer, storm drain, and concrete improvements it will be necessary to provide construction staking so the Contractor has the necessary locations and elevations to properly construct the improvements.

Additionally, the project requires existing survey monuments to be removed/destroyed and replaced requiring the services of a professional land surveyor. Survey services include field and office surveying and filing corner records with Tulare County.

As a professional service performed by a licensed surveyor, these services cannot be included in a competitively bid construction contract, and therefore cannot be performed under the Contractor’s contract. Furthermore, City staff does not have the time nor professional qualifications to perform these services.

A Request for Qualifications (RFQ) for On-Call Construction Surveying Services was issued on February 4, 2020, out of which four firms were recommended for inclusion on a list of prequalified construction surveying consultants. The staff recommended list was approved by the City Council at their April 7, 2020, meeting.

Guida Surveying, Inc. of Fresno, CA is included on the list of On-Call Construction Surveying consultants and demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. Guida Surveying, Inc. has reviewed the scope of the Sycamore & San Joaquin Improvement Project and has proposed to perform the necessary services on a time and materials basis, not to exceed $94,500. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work.

It is also within the budgeted amount for this work on this project. (c) Labor Compliance Monitoring: QK
This project is subject to Prevailing Wage requirements. To ensure proper wages are paid and accounted for in accordance with the ever-changing requirements under state and federal law, it will be necessary to perform labor compliance monitoring of those contractors and consultants subject to these requirements. Due to the complexities involved, the City simply does not have the resources available to perform this work.

A Request for Qualifications for On-Call Labor Compliance Monitoring Services was issued on February 4, 2020, out of which three firms were recommended for inclusion on a list of prequalified Labor Compliance Monitoring consultants. The Staff recommended list was approved by the City Council at their April 7, 2020, meeting.

QK of Visalia, CA is included on the list of pre-qualified On-Call Labor Compliance Monitoring consultants and has demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. QK has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $31,750.00, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project. (d) Materials Testing: Krazan & Associates, Inc.

During the course of constructing street, water, sewer, storm drain, and concrete improvements associated with this project, it will be necessary to perform materials testing to ensure compliance with City standards. Material testing services including laboratory testing are outside the capabilities of the City.

A Request for Qualifications for On-Call Geotechnical and Materials Testing Services was issued on February 4, 2020, out of which five firms were recommended for inclusion on a list of prequalified Geotechnical and Materials Testing consultants. The staff recommended list was approved by the City Council at their April 7, 2020, meeting.

Krazan & Associates, Inc. of Clovis, CA is included on the list of pre-qualified On-Call Geotechnical and Materials Testing consultants and has demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. Krazan & Associates, Inc. has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $119,773.00, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project.
(e) Construction Inspection: NV5, Inc.

Due to the volume of projects citywide, both private and public, the City does not have sufficient in-house staff capacity to perform the necessary construction inspection required by the Sycamore & San Joaquin Improvements Project. Inspection for contract compliance is required for public improvements including surface (asphalt concrete, base rock, and concrete) and underground (water, sewer, storm drain).

A Request for Proposals for On-Call Construction Management, Resident Engineer and Inspection Services was issued on February 4, 2020, out of which two firms were recommended for inclusion on a list of prequalified Construction Management, Resident Engineer and Inspection consultants. The Staff recommended list was approved by the City Council at their April 7, 2020, meeting.

NV5, Inc. of Visalia, CA is included on the list of pre-qualified On-Call Construction Management, Resident Engineer and Inspection Consultants and has demonstrated in their proposal that they have the skills, expertise and resources available to meet the City’s needs and timeframe to complete the work on this project. NV5, Inc. has reviewed the scope of this project and has proposed to perform construction inspection services on a time and materials basis, not to exceed $368,480.00, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work. It is also within the budgeted amount for this work on this project.

Since the time the project budget was originally developed and approved, material prices and other construction related costs have increased dramatically. Past practice of including a 20% contingency in the project budget to cover cost increases between project programming and actual construction, as well as minor changes to the design scope that typically occur, is no longer adequate to compensate for the inflation of construction costs being seen. As a result, an increase to the project budget is necessary to complete the project. After a review of the approved Capital program budget, staff has determined that there is adequate funding available to accommodate the increased cost and complete this project. However, prior to putting the next large street and utility project out to bid, staff will need to further review revenue projections and final accounting of projects under construction. Currently, the design of the Academy & Apricot Improvements Project, directly adjacent to the Sycamore & San Joaquin Improvements Project, is complete and nearly ready to bid. Staff’s intends to postpone the bidding of this project for approximately 6 months, or until additional analysis of available funding can be completed.

Finally, due to the inclusion of funding from various utility related funds on this project, these contracts will also be taken to the Board of Public Utilities for review and approval at its regular meeting on April 21, 2022.

STAFF RECOMMENDATION:

Award and authorize the City Manager to sign contracts related to City Project EN0094, a street and utility improvement project between O Street and Blackstone Street, and between Tulare Avenue and San Joaquin Avenue; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised budget.

1. Contractor Floyd Johnston Construction Co., Inc. of
Clovis, CA $ 6,652,485.50

2. Construction Surveying Guida Surveying, Inc. of Fresno, CA $ 94,500.00

3. Labor Compliance
Monitoring QK of Visalia, CA $ 31,750.00

4. Materials Testing Krazan & Associates of Clovis, CA $ 119,773.00

5. Construction Inspection NV5, Inc. of Visalia, CA $ 368,480.00 CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☐Yes ☒No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

EN0094
122 – Gas Tax (RMRA – SB1)
077 – CDBG
610 – Water CIP (Bonds)
615 – Sewer Wastewater CIP
647 – Surface Water Management CIP
Submitted by: Nick Bartsch Title: Senior Project Manager Date: April 12, 2022 City Manager Approval: ____________ 1 23456789
10 Melissa Hermann WITNESS:

CHIEF DEPUTY CITY CLERK
Nick Bartsch WITNESS:

BID OPENING

CITY OF TULARE
PROJECT EN0094 - RFB #22-752
Sycamore & San Joaquin Improvements Project
Thursday, April 7, 2022 at 2:00 p.m.

Engineer's Estimate: $6,080,000

NAME OF COMPANY CITY BID AMOUNT
Floyd Johnston Construction, Inc. Clovis, CA $6,652,485.50Agee Construction Corporation Clovis, CA $7,713,938.00Emmett's Excavation, Inc. Fresno, CA $7,843,903.00AJ Excavation, Inc. Clovis, CA $8,803,306.00 BIDS ARE SUBJECT TO REVIEW AND VERIFICATION. THE AWARD OF A CONTRACT, IF AWARDED,

WILL BE TO THE LOWEST RESPONSIBLE RESPONSIVE BIDDER BASED ON THE BASE BID AMOUNT WHOSE BID COMPLIES WITH ALL THE REQUIREMENTS PRESCRIBED.

ATTESTED AND OPENED BY: David Dodson
RECORDED:

Fee and Effort Table - Sycamore and San Joaquin Improvements Project 3/25/2022 Description Kevin Reisz PE, PIC/PM Resident Engineer Lead Field Engineer* Night or weekend
Inspection* Office Engineer TOTAL COST TOTAL HOURS
40 40

1.1 Review Project Documents 0

1.2 Project Kick-Off Meeting 0

1.3 Establish Project Procedures 0

1.4 Pre-construction meeting 0

1.5 Review Initial Submittals 0

1.6 Pre-construction Photos & Videos 0

1.7 Pothole and Conflict Certification 0

1.8 Constructability Review 0
Man Hour Total 0 40 0 0 40
Hourly Rate Charge (1) $250.00 $220.00 $184.24 $183.00 $105.00 Total Fees $0.00 $0.00 $7,369.60 $0.00 $0.00 $7,369.60
TASK 2: CONSTRUCTION MANAGEMENT SERVICES DURING CONSTRUCTION 1920 1920 Task 2.1 Project Coordination and Correspondence

2.1.1 Interaction with City Staff, Designer, and Utilities 0

2.1.2 Utility Coordination 0

2.1.3 Progress Meetings 0

2.1.4 Monthly Reporting to City Project Manager 0
Task 2.2 Project Administration and Documentation

2.2.1 Document Control 0

2.2.2 Schedule Review 0

2.2.3 Weekly Statement of Working Days 0

2.2.4 Submittal Management 0

2.2.5 Request for Information Management 0

2.2.6 Change Order Management & Cost Control 0

2.2.7 Monthly Payment Review & Cost Control 0

2.2.8 Labor Compliance 0

2.2.9 Claims Management 0
Task 2.3 Construction Observation Services / Inspection Services

2.3.1 Field Inspection 0

2.3.2 Materials Testing, Quality Assurance Testing & Source Inspection 0

2.3.3 Storm Water Pollution Prevention Plan (SWPPP) Monitoring 0

2.3.4 Traffic Control 0

2.3.5 Construction Staking & Layout Verification 0

2.3.6 Environmental Monitoring 0
Man Hour Total 0 0 1920 0 0 1920
Hourly Rate Charge (1) $250.00 $220.00 $184.24 $183.00 $105.00 Total Fees $0.00 $0.00 $353,740.80 $0.00 $0.00 $353,740.80 TASK 3: POST CONSTRUCTION & PROJECT CLOSEOUT SERVICES 40 40

3.3.1 Final Inspection & Issue Notice of Completion 0

3.3.2 Prepare & Recommend Final Payment Request 0

3.3.3 Review & Submit As-Builts 0

3.3.4 Prepare Final Reports 0

3.3.5 Deliver Project Files 0
Man Hour Total 0 0 40 0 0 0
Hourly Rate Charge (1) $250.00 $220.00 $184.24 $183.00 $105.00 Total Fees $0.00 $0.00 $7,369.60 $0.00 $0.00 $7,369.60
Materials Testing $ - 0
Total Fees $0.00
None 0
Total Fees $0.00
Surveying $ - 0
Total Fees $0.00
Part 1 Man Hour Total 0 0 2000 0 0 2000
Total Fees Parts 1 - 4 $0.00 $0.00 $368,480.00 $0.00 $0.00 $368,480.00 Notes and Assumptions:
$ -

1. NV5 employees hourly rates include overhead, profit, safety equipment, inspector laptops, cell phones, and a vehicle. Office Expenses $ -

2. Compensation to provide Construction Management services required for this project shall be on a time and material basis for the necessary personel.

3. Adjustments to this estimate may be required if the actual schedule requires more or less construction management services than proposed. Total Project Cost $368,480.00

4. This cost estimate is based on a construction contract duration of 240 working days. It assumes a typical 8 hour work day, Monday through Friday (1920 hours). Time extensions to the project may result in additional construction management services.

7. This cost estimate assumes no Resident Engineer services on the project.

Part 1 - Construction Management & Inspection through Project Closeout Part 2 - Materials Testing / Source Inspection
Part 3 - Public Outreach
Part 4 - Additional Services
Other Direct Costs
TASK I: PRECONSTRUCTION SERVICES
G/L #:
2021/22 2022/23 2023/24 2024/25 2025/26
Costs Description
001 ‐Conceptual $0 $0 $0 $0 $0 $                        ‐ ‐ $ 002 ‐ Preliminary Design $0 $0 $0 $0 $0 $                        ‐ ‐ $ 003 ‐ Environmental $2,500 $0 $0 $0 $0 $2,500 $                      ‐ 004 ‐ Final Design $495,055 $0 $0 $0 $0 $495,055 $                      ‐ 005 ‐ Construct/Impliment $0 $5,990,315 $0 $0 $0 $5,990,315 $                      ‐ 006 ‐ Close Out $0 $0 $0 $0 $0 $0 $                      ‐ Total Costs: $497,555 $5,990,315 $0 $0 $0 $6,487,870 $                      ‐ Funding Sources
122 ‐ Gas Tax (RMRA) $62,276 $718,775 $0 $0 $0 $781,052 $                      ‐ 077 ‐ CDBG $0 $390,000 $0 $0 $0 $390,000 $                      ‐ 610 ‐ Water CIP (Bonds) $153,975 $1,787,780 $0 $0 $0 $1,941,755 $                      ‐ 615 ‐ Sewer/Wastewater CIP $166,730 $2,007,349 $0 $0 $0 $2,174,079 647 ‐ Surface Water CIP $114,574 $1,086,411 $0 $0 $0 $1,200,985 $                      ‐ Total Funding: $497,555 $5,990,315 $0 $0 $0 $6,487,870 $                      ‐ FUTURE M & O:
(Additional Cost & Department Responsibility) No additional Cost CRITERIA (1‐8): Criteria 7:  Project addresses regulatory, safety, or environmental requirements that could threaten in whole or in part the City's ability to operate a core program or function at some future time if not replaced or repaired.

Fiscal Year
Total Unfunded
PROJECT STATUS:

Approved by TMT on 3/25/2021
PROJECTED START DATE: 7/1/2021
PROJECTED END DATE: 6/30/2023
PROJECT MANAGER: Nick Bartsch
PROJECT DESCRIPTION & PURPOSE:

Pavement Management System / Utilty project on King Ave. between O St. and Cerry St.; Sycamore Ave. between Cherry St. and Blackstone St.; San Joaquin Ave. between O St. and Blackstone St.; Madden St. between Tulare Ave. and King St.; Delwood St. between Sycamore Ave. and San Joaquin Ave.; and N. Highland St. between Tulare Ave. and Sycamore Ave.  Includes ADA Concrete work, Water, Sewer and Surface Water facilities.

KEY POINTS:

Critical Utility Infrastructure Improvements; Traffic safety; Relief from potential liability concerns; Compliance to the American Disabilities Act
District(s): 4

TRANSPORTATION PROJECT
PROJECT #EN0094
Sycamore‐San Joaquin Improvements (EN2016‐006 ‐ Highland‐Academy Tracts; EN2021‐8B) (Capital)
(Capital)
G/L #:
2021/22 2022/23 2023/24 2024/25 2025/26
Costs Description
001 ‐Conceptual $0 $0 $0 $0 $0 $                        ‐ ‐ $ 002 ‐ Preliminary Design $0 $0 $0 $0 $0 $                        ‐ ‐ $ 003 ‐ Environmental $2,500 $0 $0 $0 $0 $2,500 $                      ‐ 004 ‐ Final Design $480,011 $0 $0 $0 $0 $480,011 $                      ‐ 005 ‐ Construct/Impliment $0 $8,260,680 $0 $0 $0 $8,260,680 $                      ‐ 006 ‐ Close Out $0 $0 $0 $0 $0 $0 $                      ‐ Total Costs: $482,511 $8,260,680 $0 $0 $0 $8,743,192 $                      ‐ Funding Sources
122 ‐ Gas Tax (RMRA) $89,346 $1,139,616 $0 $0 $0 $1,228,962 $                      ‐ 077 ‐ CDBG $0 $390,000 $0 $0 $0 $390,000 $                      ‐ 610 ‐ Water CIP (Bonds) $140,767 $2,409,950 $0 $0 $0 $2,550,717 $                      ‐ 615 ‐ Sewer/Wastewater CIP $146,670 $2,511,020 $0 $0 $0 $2,657,690 647 ‐ Surface Water CIP $105,729 $1,810,093 $0 $0 $0 $1,915,822 $                      ‐ Total Funding: $482,511 $8,260,680 $0 $0 $0 $8,743,192 $                      ‐ Updated: 4‐19‐22
FUTURE M & O:
(Additional Cost & Department Responsibility) No additional Cost CRITERIA (1‐8): Criteria 7:  Project addresses regulatory, safety, or environmental requirements that could threaten in whole or in part the City's ability to operate a core program or function at some future time if not replaced or repaired.

Fiscal Year
Total Unfunded
PROJECT STATUS:

Approved by TMT on 3/25/2021
PROJECTED START DATE: 7/1/2021
PROJECTED END DATE: 6/30/2023
PROJECT MANAGER: Nick Bartsch
PROJECT DESCRIPTION & PURPOSE:

Pavement Management System / Utilty project on King Ave. between O St. and Cherry St.; Sycamore Ave. between Cherry St. and Blackstone St.; San Joaquin Ave. between O St. and Blackstone St.; Madden St. between Tulare Ave. and King St.; Delwood St. between Sycamore Ave. and San Joaquin Ave.; and N. Highland St. between Tulare Ave. and Sycamore Ave.  Includes ADA Concrete work, Water, Sewer and Surface Water facilities.

KEY POINTS:

Critical Utility Infrastructure Improvements; Traffic safety; Relief from potential liability concerns; Compliance to the American Disabilities Act
District(s): 4

TRANSPORTATION PROJECT
PROJECT #EN0094
Sycamore‐San Joaquin Improvements (EN2016‐006 ‐ Highland‐Academy Tracts; EN2021‐8B) (Capital)
(Capital)

CITY OF TULARE

AGENDA ITEM TRANSMITTAL
Submitting Department: Fire
For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☒Other ☐None AGENDA ITEM:

Authorize City staff to use the Prosperity Sports Park Clubhouse as the primary location for a cooling and warming center with the Claude Meitzenheimer Community Center as a secondary location if the primary location is unavailable or additional space is required.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

The original item was pulled from the April 5, 2022 consent calendar for additional clarification.

Staff suggests use of Prosperity Sports Park Clubhouse and Claude Meitzenheimer Community as heating and cooling centers. City staff would open the centers based on the National Weather Service seven-day forecast. If temperature is projected to reach 105 degrees Fahrenheit or higher, the cooling center will be activated. If the temperature is projected to be 29 degrees Fahrenheit or lower, the warming center will be activated. Several scenarios including activations at different temperatures have been provided for your consideration.

As requested, staff has provided attendance records from previous years activation and Animal Control was been contacted for their input which is attached.

The activations will be publicized via City of Tulare social media and through public service announcements (PSA) on local radio stations. The City will contract with a private security company and utilize seasonal part time staff.

STAFF RECOMMENDATION:

Authorize City staff to use the Prosperity Sports Park Clubhouse as the primary location for a cooling and warming center with the Claude Meitzenheimer Community Center as a secondary location if the primary location is unavailable or additional space is required.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☒Yes ☐No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

To be determined
Submitted by: David Rossman Title: Interim Fire Chief
Date: April 12, 2022 City Manager Approval: ____________ AGENDA ITEM: Gen. Bus. 5(a)

I have confirmed the following attendance records with the Parks & Recreation Department:

TOTALS
In 2017 there were 8 Cooling Center dates with a total attendance of 3 In 2018 there were 3 Cooling Center dates with a total attendance of 0 In 2019 there were 7 Cooling Center dates with a total attendance of 7 It is important to note that sometimes the staff (building attendant) would include themselves in the count and therefore, the actual attendance was 0. 2017 2018 2019 2020 2021
June 1/1 0 0 covid covid
July 1/2 1/0 7/7 covid covid
August 3/0 2/0 0/0 covid covid
September 3/0 0 0 covid covid

CITY OF TULARE

AGENDA ITEM TRANSMITTAL SHEET
Submitting Department: City Manager
For Council Meeting of: April 19, 2022
Documents Attached: ☐Ordinance ☐Resolution ☐Other ☒None AGENDA ITEM:

Receive update regarding City interactions and activities associated with the Tulare Youth Baseball Park.

IS PUBLIC HEARING REQUIRED: ☐Yes ☒No
BACKGROUND/EXPLANATION:

In early April, an incident occurred with at the Tulare Youth Baseball Park when a youth baseball league player was pricked by a used needle. Subsequent to the incident, City representatives, including the Mayor and City Manager, met with representatives from the Tulare Cal Ripken baseball league to discuss the incident and identify options for creating a safer environment at the ball fields.

The meeting was both informative and productive, and a number of conclusions were reached.

The City and the League agreed to implement a number of actions, most of which were immediately enacted. The following table summarizes the actions that were agreed to, identifies the responsible party, and provides a status update for each action.

Action Responsible
Party
Status
Police department will patrol the area and respond to
calls regarding trespassers including and up to
arrest if necessary
City Implemented
Ongoing
The park ranger will patrol the area on Saturday
mornings
City Implemented
Ongoing
Police department is willing to offer training to
parents and children on safety related matters
City Upon request
City will utilize an updated approach to emptying and
replacing the dumpsters twice per week
City Implemented
Ongoing
City and League to develop signage for placement
around ballpark regarding needle safety.

City and League Under
Development
League will speak to teams regarding the need for
personal attention to safety matters
League Unknown
League will obtain quotes regarding potential safety
related improvements (ie. security cameras) and
submit for City consideration of funding
League Unknown
In addition to the actions described above, Adventist Health, and the Police, and Fire Departments are planning to hold a safety event at the Baseball Park this spring. Both the AGENDA ITEM: Gen. Bus. 6(a)
League and the City have also committed to keeping an open dialogue in an effort to proactively identify and address potential issues before they become less safe.

STAFF RECOMMENDATION:

Receive update regarding City interactions and activities associated with the Tulare Youth Baseball Park.

CITY ATTORNEY REVIEW/COMMENTS: ☐Yes ☒N/A
IS ADDITIONAL (NON-BUDGETED) FUNDING REQUIRED: ☒Yes ☐No ☐N/A FUNDING SOURCE/ACCOUNT NUMBER:

Submitted by: Marc Mondell Title: City Manager
Date: April 8, 2022 City Manager Approval: ____________