The City Manager will make a decision based on the information provided and present it to the City Council for implementation. The City and employees agree to pay any increased costs in the same proportion as the current contribution.
The City agrees that in fiscal year 2011/12 employees represented by this unit are eligible to enroll in the section 125 medical benefit and the city will contribute $500. Those employees not enrolling in the program prior to July 1 shall not be eligible for the benefit. In the 2012/13 fiscal year if the city extends this benefit to any other unit than this unit will automatically receive the benefit.
B. INSURANCE - LIFE
1. Life insurance for non-management employees shall be provided as specified in the employee health insurance policy.
2. Life insurance for non-management sworn fire personnel shall be twenty five thousand dollars ($25,000).
C. INSURANCE - DISABILITY
The City agrees it will payroll deduct from the employee’s check the monthly disability premium amount plus the yearly cost of membership into California Professional Firefighters Association. The City shall then pay the premium to the vendor. Enrollment into California Professional Firefighters Associationshall be mandatory and enrollment into California Professional Firefighters Associationwill be handled by the Human Resources Department.
10.5 Consent Page 203
29 MEMORANDUM OF UNDERSTANDING
July 1, 2023 through June 30, 2025
A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF TULARE AND
THE TULARE CITY PROFESSIONAL FIRE FIGHTERS
ASSOCIATION NON-MANAGEMENT BARGAINING
GROUP
SIGNATURE PAGE
Mario U. Zamora / Date / Date
City Attorney Consultant
Marc Mondell / Date / Date
Finance Director TPFA Representative
Janice Avila / Date / Date
Human Resources Director TPFA Representative
10.5 Consent Page 204
Staff Report
Meeting: City Council
Date: September 19, 2023
Department: Community Development - Housing
Submitted by: Gladys Avitia, Housing and Grants Specialist Agenda Title: Proposed 2022 Consolidated Annual Performance Evaluation Report (CAPER)
RECOMMENDED ACTION
Adopt a resolution approving the 2022 Consolidated Annual Performance Evaluation Report (CAPER) as presented; and authorize the City Manager or his designee to submit the CAPER to HUD on behalf of the City of Tulare.
SUMMARY
The City’s Community Development Department (CDD), in cooperation with other departments, oversees most federal and state grants addressing community development and social service issues. In order to utilize Community Development Block Grant (CDBG) and other federal grants on a yearly basis, CDD staff must prepare Annual Action Plans (AAP) and Consolidated Annual Performance Evaluation Reports (CAPER). An AAP identifies service levels and anticipated budgets on all activities ahead of each program year, while a CAPER describes the City’s progress toward achieving the goals set under a current Consolidated Plan. Copies of current and previous Annual Action Plans, Consolidated Plan, and CAPERs are available on the CDD webpage at:
https://www.tulare.ca.gov/government/departments/community-economicdevelopment/housing-cdbg-services/reports.
The 2022 CAPER details the outcomes of activities and projects implemented with CDBG and Coronavirus Aid, Relief, and Economic Security CDBG (CARES Act CDBG) funds between July 1, 2022, and June 30, 2023. During this period, the City committed a total of $787,263.38 in CDBG funds across six (6) activities with goals aligned to the City’s Consolidated Plan. The City also allocated the remaining $8,718 in CARES Act CDBG funds remaining from the previous program year to a rent, mortgage, and utility relief program for people that experienced a financial hardship related to the coronavirus pandemic. The specific CDBG and CDBG-CV activities implemented during the 2022 Program Year are listed in Tables 1 and 2 below.
Table 1 – 2022 CDBG Activities
Consolidated Plan
Goal
Activity and Funding
Commitment
Actual Amount
Expended
Improve public
infrastructure and
facilities
• Sycamore & San Joaquin utility
system and sidewalk
improvements - $415,000
• $414,929
Support homeless
and public services • Street outreach, case
management and housing
• $36, 700
Item #: 11.1
Public Hearing
11.1 Public Hearing Page 1
navigation with Salt + Light-
$36,700
• Street outreach, case
management and housing
navigation with Kings Tulare
Homeless Alliance - $36,700
• Street outreach, case
management and housing
navigation with Kings View PATH
- $36,700
• $36,697
• $33,515
Preserve and develop
affordable housing
• Minor home repair and
rehabilitation program with the
Habitat for Humanity of Tulare /
Kings Counties - $115,763.38
• $87,751
Maintain effective
program
administration and
planning
• Personnel and operating costs
incurred by Community and
Economic Development
Department - $146,400
• $110,269
Total amount of
CDBG funds
allocated and
expended
• $787,263 • $719,861
Table 2 – CARES Act CDBG Activities
Federal Requirements Activity and Funding
Commitment
Actual Amount
Expended
Implement activities
and projects that …
Prevent, prepare for,
and respond to the
coronavirus (COVID19) pandemic
AND
meet CDBG Program
standards.
*Funds remaining from CDBG-CV
grant Tranche 3
• Mortgage, rent, and utility relief
payments with the United Way of
Tulare County - $8,718
Total number of
activities and amount
of CDBG-CV funds
• $8,718 • $8,063
2022 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT All, but one of the CDBG and CDBG-CV activities satisfied their respective service goals. The City maintained compliance with most of the CDBG Program requirements regarding spending limits and timely performance. Program administration and planning costs remained below the mandated 20 percent threshold at about 13 percent. Additionally, total public service expenditures remained below the 15 percent threshold at about 13 percent. Altogether, in Program Year 2022 the City expended $719,860.12, about 90 percent of all CDBG funds, and
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$8,063 in CDBG-CV funds. The draft of the 2022 CAPER describes in greater detail the outcomes, both service level and financial, of CDBG and CDBG-CV activities.
FISCAL IMPACT & FUNDING SOURCE(S)
Community Development Block Grant Funding for Fiscal Year 2022 (Fund 077)
LEGAL REVIEW
This item does not require legal review.
ALTERNATIVE ACTION
If the draft 2022 CAPER is not adopted at this or a subsequent meeting, the City may risk being out of compliance with the Department of Housing and Urban Development.
1. Approve: Adopt the 2022 Consolidated Annual Performance Evaluation Report (CAPER) in recognition of public comments and as presented on Tuesday, September 19, 2023; and authorize the City Manager or his designee to submit the CAPER to HUD on behalf of the City of Tulare
2. Deny: Reject the proposed 2022 CAPER and request revision(s) to the report for City staff to present at a future City Council meeting. This will delay submission of a 2022 CAPER and may place the City out of compliance with the U.S. Department of Housing and Urban Development.
3. Table: Reschedule consideration of this item to a future City Council meeting. This will delay submission of a 2022 CAPER and may place the City out of compliance with the U.S.
Department of Housing and Urban Development.
ATTACHMENTS
1. Resolution
2. Draft 2022 Consolidated Annual Performance Evaluation Report Reviewed/Approved:
11.1 Public Hearing Page 3
RESOLUTION 2023-XX
A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
APPROVING THE CITY OF TULARE PROGRAM YEAR 2022-2023 CONSOLIDATED
ANNUAL PERFORMANCE EVALUATION REPORT AND AUTHORIZING STAFF TO
SUBMIT THE REPORT TO THE US DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
WHEREAS, the City of Tulare receives Community Development Block Grant (CDBG) allocations as an entitlement jurisdiction from the government of the United States under Title I of the Housing and Community Development Act of 1974; and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) is the federal agency that promulgates regulations and oversees the administration of the CDBG Program; and
WHEREAS, HUD requires that entitlement jurisdictions complete an annual evaluation of their grant programs through a report known as the Consolidated Annual Performance Evaluation Report (CAPER); and
WHEREAS, a public notice announcing the availability of the CAPER on the 2022 Program Year and the 15-day public comment period for the CAPER was published on August 30, 2023, in the Visalia Times Delta and Tulare Advance-Register; and
WHEREAS, a minimum 15-day public comment period will close on September 19, 2023, and, the City Council will consider all information related to the 2022 Program Year CAPER, including any comments provided during the review period, public meeting, and/or public hearing; and
WHEREAS, the City of Tulare expended $719,860.12, about 90 percent of the total available CDBG funds, across seven (7) different activities during the 2022-2023 Program Year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:
Section 1. The Program Year 2022-2023 Consolidated Annual Performance Evaluation Report (CAPER) is hereby adopted.
Section 2. The City Manager and/or their designee is authorized to submit the CAPER to the U.S. Department of Housing and Urban Development (HUD).
Section 3. City staff is authorized to make minor technical modifications and/or necessary corrections to the CAPER as required by HUD.
11.1 Public Hearing Page 4 ATTACHMENT 1
Resolution 2023-XX
PASSED, APPROVED, AND ADOPTED on this 19th day of September 2023.
TERRY A. SAYRE, MAYOR
ATTEST:
MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk
11.1 Public Hearing Page 5
2022 Consolidated Annual Performance
and Evaluation Report (CAPER)
Community Development Department
411 East Kern Avenue
Tulare, CA 93274
www.tulare.ca.gov
559-684-4222
11.1 Public Hearing Page 6 ATTACHMENT 2
DRAFT - 2022 Consolidated Annual Performance Evaluation Report (CAPER) – City of Tulare Table of Contents
CR-05 – Goals and Outcomes ………………………………………………………..……………………….……….....1 CR-10 – Composition of Households Assisted……………………………………………………………………..5 CR-15 – Resources and Investments ……………………………………………………………………………........7 CR-20 – Affordable Housing 91.520 (b) ………………………………………………………………..……………..9 CR-25 – Homeless and Other Special Needs 91.220(d,e); 91.320(d,e); 91.520(c) ……….………12 CR-30 – Public Housing 91.20(h); 91.320(j) …………………………………………………………………..…….15 CR-35 – Other Actions 91.220(j)-(k); 91.230 …………………………………………………………….………...16 CR-40 – Monitoring 91.220 and 91.230 ………………………………………………………………….…………..20 CR-45 – Citizen Participation Plan 91.520 (c) …………………………………….……………….….……………22 CR-58 – Section 3 ……………………………………………………………………………………………………………..23 Appendix A – Financial and Activity Outcomes
Appendix A1 – FY2022 CDBG Allocation and Expenditures……………………………………………….…25 Appendix A2 – FY2022 CDBG Summary of Accomplishments………….…………………………….…26-27 Appendix A3 – PR-26 Financial Summary Report by Activity…………………………………………….…28 Appendix B – Citizen Participation
Appendix B1 – Public Notice (English) and Proof of Publication …………………………………….…29-31 Appendix B2 – Public Notice (Spanish) and Proof of Publication……………….…………………….…32-33 Appendix B3 – Display of Notice for Public Meeting – City Website……………….……………….…34 Appendix B4 – City Council Meeting Minutes and Resolution…………….……………….…………….35 Appendix C – Continuum of Care Point-In-Time Report 2023 Appendix C1 – Point In Time Executive Summary Tulare County …………………………………….…37-39 Appendix C2 – Point In Time Executive Summary City of Tulare ……………….…………………….…40-42 Appendix C3 – PIT Survey Results – Tulare County ………….…………….……………………..……….….43 Appendix C4 – PIT Survey Results – City of Tulare ……………….………………………………………….…44 Appendix D – HUD Integrated Disbursement and Information System (IDIS) Reports Appendix D1 – PR 23 – Summary of Accomplishments Parts 1-2 …………………………………….…45-49 Appendix D2 – PR 26 – CDBG Activity Summary by Selected Grant ……………….……………….….50 Appendix D3 – PR 05 – Drawdown Report by Project ………….…………….……………………..……….51-54 Appendix D4 – PR 09 – Program Income Receipt Detail ……………….…………………….……………..55-57 Appendix D5 – PR56 – Timeliness Ratio – 2022 Grantee Only ………………………………………….. 58
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
1 OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The 2022 Program Year is the third of five years within the City of Tulare’s current Consolidated Plan (2020-2024) and accounts for activities undertaken between July 1, 2022, and June 30, 2023. The 2022 Consolidated Annual Performance and Evaluation Report (CAPER) describes the City’s progress toward achieving the strategic goals identified in the Consolidated Plan, and presents outcomes of mostly activities implemented with Community Development Block Grant (CDBG) and CDBG Coronavirus Aid, Relief, and Economic Security Act (CARES Act | CDBG-CV) funds available to the City of Tulare.
The City committed a total of $797,063 in CDBG funds, which consisted of a 2022 CDBG award of $725,421, program income received in the amount of $19,800 during fiscal year 2022, and the reallocation of $51,842 in funds remaining 2021 CDBG award.
Through agreements with community based organization and across different City of Tulare Departments, the City implemented activities that met strategic goals of the Consolidated Plan. In Program Year 2022, projects addressed goals including public facility and infrastructure improvements, homeless services and prevention efforts, and, affordable housing preservation. And with remainding CARES Act CDBG funds, the City and its activity operator assisted additional low-income households that experienced a financial hardship related to the COVID-19 pandemic with past due and/or current month rent, mortgage, and/or utility costs.
The vast majority of CDBG and CDBG-CV activities satisfied their respective service goals. The City maintained compliance with CDBG Program requirements concerning spending and timely performance. Program administration and planning costs remained below the mandated 20 percent threshold. Additionally, the total public service expenditures remained below the 15 percent threshold. And with respect to the CDBG Program timely performance rule, a PR 56 report indicates an adjusted draw ratio of 0.45 from a test on May 2, 2023. This is nearly 1.0 point under the maximum of 1.50, and as such, indicates effective activity implementation and correspondencing expenditures. Altogether, in Program Year 2022 the City expended $719,860, about 90 percent of all CDBG funds, and $8,063 of remaing funds for CDBG-CV.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Table 1 - Accomplishments – Program Year & Strategic Plan to Date Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
Of the 6 activities undertaken in Program Year 2022, only one (1) activity failed to satisfy service level goals. Habitat for Humanity of Tulare / Kings Counties reported high staff turnover rate as the primary factors preventing their organization from completing work for 10 or more lowincome homeowners. And, the renovation of Centennial Park was suspended after City of Tulare staff determined that planning and improvements would occur after fiscal year 2022 and with different financing.
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2 - Summary of Annual Action Plan Goals
Sort
Order Goal Name
Start
Year
End
Year Category
Geographic
Area Needs Addressed Funding
Goal Outcome
Indicator
1 Public
Infrastructure
and Facilities
Improvements
2021 2022 Non-Housing
Community
Development
LMA Meet safety, accessibility,
and regulatory standards
within public right of ways
and parks.
CDBG:
$405,000
Public Infrastructure or
Facility Project(s) other
than Low/Moderate
Income Housing Benefit:
905 Persons Assisted
2 Homeless
Services
2021 2022 Public Services Citywide Provide outreach, case management, housing
placement services for
people experiencing
homelessness.
CDBG:
$110,100
57 LMI Persons Assisted
3 Affordable
Housing
2021 2022 Affordable
Housing
Citywide Foster accessto affordable
housing for low- and
moderate-income
households and special
populations.
CDBG:
$115,763
Minor Home Rehab: 10
LMI Households
4 Public Services 2021 2022 Public Services LMA Foster human capital and quality of life
improvements for lowand moderate-income
income persons through
job-training and
placementservices.
CDBG: $0.00 N/A
5 Program
Administration
2021 2022 Administration Citywide Improve transparency, public involvement, and
compliance with federal,
state, and local
regulations; Advance fair
housing education and
resources.
CDBG:
$146,400.38
N/A
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Table 2 – Table of assistance to racial and ethnic populations by source of funds
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
6 OMB Control No: 2506-0117 (exp. 09/30/2021)
Narrative
CDBG and all other federal and state resources committed to activities within the City of Tulare involve a directive to connect with and serve low-income and underrepresented racial / ethnic groups. The City’s recent update of their Analysis of Impediments to Fair Housing Choice and Citizen Participation Plan, outlined population demographics and approaches on how to facilitate equitable access to federal and state financed programs. Compared to U.S. Census estimates of the City’s racial and ethnic makeup, the City must work to improve participation in CDBG activities among people with Latino(a), Native American, Native Hawaiian or other Pacific Islander, and Asian American ethnic backgrounds. Ongoing assessment of the outreach, intake, and implementation methods of projects / activities, as well as consultation and input from community stakeholders, should facilitate the identification and remedy of barriers to the equitable distribution of services.
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
7 OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal $797,063 $719,860
Table 3 - Resources Made Available
Narrative
Identify the geographic distribution and location of investments Target Area Planned
Percentage of
Allocation
Actual Percentage
of Allocation
Narrative Description
Citywide 44
Funds will be available
citywide
Low/Moderate-Income Areas
(LMA) 56
Table 4 – Identify the geographic distribution and location of investments Narrative
The City committed a total of $797,063 in CDBG funds, which consisted of a direct allocation in the amount of $725,421 for Program Year 2022, program income received in the amount of $19,800 during the program year, and a balance remaining from the 2021 Program Year in the amount of $51,842. Total expenditures equaled $719,260 on activities between July 1, 2022, and June 30, 2023. This represents an expenditure rate of about 90 percent.
The City of Tulare also amended their 2019 Annual Action Plan to invest their Tranche 3 CARES Act CDBG award to food pantry, rent, mortgage, and utility relief payments, and program administrative work costs. Cities received the funds through the existing CDBG Program framework and all recipients applied the funds to activities and projects that sought to prevent, prepare for, and respond to the coronavirus (COVID-19) pandemic. Although the CDBG-CV funds operate under a different performance timeline than standard CDBG entitlement funds, the City expended a total of $8,063 within the 2022 Program Year. This represents an expenditure rate of about 99 percent.
Additionally, the City continued a partnership with Self-Help Enterprises to administer programs under a 2018 and 2019 HOME Investment Partnerships (HOME) contract with the California Department of Housing and Community Development. These two HOME contracts, combined with available program income, provided the City with upwards of $497,355 to implement a first-time homebuyer assistance (FTHB) and an owner-occupied rehabilitation (OOR) program. Less than 5 percent of the contract is set aside for general administration costs. During the 2022 Program Year, three (3) income eligible households received loans under the FTHB program, for a sum of $219,619.
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
8 OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
As with previous program years, the City committed funds to Family Services of Tulare County, a regional nonprofit organization, supports this organization’s case management for individuals and families receiving housing vouchers under HUD’s Tulare Housing First, Tulare Housing First II, and Tulare Housing First II Bonus grants.
Where feasible, the City routinely pursues state and local funds to implement programs and facilitate projects aimed at the preservation and development of affordable housing. For example, the City received two (2) HOME Program awards / contracts with the California Department of Housing and Community Development. And combined with the program income received from the repayment of loans issued under past state HOME and CalHome Program contracts, the City and their partner organization, Self-Help Enterprises, was able to build an applicant pool and issue loans to facilitate homeownership opportunities and to preserve the existing housing stock for local low-income households.
Additionally, City staff prepared a project plan in January 2023 for California’s Encampment Resolution Funding (ERF) Grant Program Second Round, which included a commitment of CDBG funds in PY 2023-2024. The City of Tulare was awarded a grant in the amount of $4,800,000 to add and scale services of an existing ERF project for a focus population of unsheltered people.
The ability to obligate CDBG funds and secure an additional state grant award permits the provision of a licensed clinical social worker to consult and guide care for over 90 unhoused ERF clients in PY 23-24. This ERF project maintains its mix of hygiene, case management, housing navigation, behavioral health, medical care, housing subsidy, and other services.
Although no publicly owned land and/or property was utilized to meet Consolidated and/or Annual Action plan needs during PY 2022, the City will continue to review opportunities to contribute available land and/or property to accomplish existing and/or new goals.
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
9 OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 20 20
Number of Non-Homeless households to be
provided affordable housing units 0 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 20 20
Table – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 4
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 10 8
Number of households supported through
Acquisition of Existing Units 10 2
Total 20 14
Table – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
Setting service goals (e.g., number of households to assist) for an Annual Action Plan occurs prior to the onset of a Program Year involves an estimate on performance with consideration of ideal and adverse conditions. The City’s partners met and/or exceeded most service goals in Program Year 2022. The rent, mortgage, and/or utility assistance was in particularly high demand during the Winter of 2022 and Spring of 2023. The City and Self-Help Enterprises issued three loans under a HOME first-time
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
10 OMB Control No: 2506-0117 (exp. 09/30/2021)
homebuyer assistance program and one loans to income-eligible households for substantial rehabilitation work on their home this year. Of note, the programs operating with HOME funds do not follow the same performance timeline as projects with CDBG funds. Given the sizable applicant pool, the City anticipates the ability to expend most 2019 HOME contract funds within a three-year mandate without issue.
Discuss how these outcomes will impact future annual action plans.
Housing rehabilitation projects with CDBG and HOME funds remains underutilized. Although CDBG Program guidelines prevent commitment of CDBG funds to new construction efforts, City staff are in a position to identify existing multi- and single-family properties for rehabilitation. Minor and substantial rehabilitation projects help the City preserve existing units that often prove more affordable to low- and moderate-income households and involve lower project costs to accomplish. Given the City’s underwhelming progress with regard to their Regional Housing Needs Assessment unit goals, City staff must secure partnerships and/or more funding to develop housing that are affordable to low- and moderate-income households. At minimum, the City may use CDBG and/or other funds as capital contributions to projects that facilitate the construction of new permanent supportive and other types of affordable housing for low-income and/or special populations.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual CDBG-CV Actual
Extremely Low-income 222 388
Low-income 3 1
Moderate-income 905 1
Total 1130 390
Table – Number of Households Served
Narrative Information
All beneficiaries of public services, the minor home rehabilitation program, and the rent, mortgage, and/or utility assistance activity met low- and moderate-income eligibility requirements under the federal CDBG Program guidelines. Of the 1,134 aggregate beneficiaries, about 54 percent possessed a household income at or below 60 percent of the area median income for the region (e.g., Tulare County). City staff estimate that over 90 percent of participants possessed a yearly income at or below about $62,300.
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
11 OMB Control No: 2506-0117 (exp. 09/30/2021)
Specific efforts to preserve, develop, and facilitate housing for populations with 'worst case needs' include financing for rehabilitation, new construction, and enhanced street outreach / case management. Minor and substantial rehabilitation programs, financed through CDBG and HOME respectively, are often leveraged to complete modifications to single-family units that improve living conditions for people with a disability. And in FY2022-2023, the City obligated $494,944 in Permanent Local Housing Allocation funds (a state source) to construction costs at Santa Fe Commons, a multifamily property with 80+ units that will restrict rent to 60% AMI and reserve a portion of units for people who are exiting homelessness. Additionally, the City applied to and received an Encampment Resolution Funding (ERF) grant in the amount of $4,800,000 to improve conditions within select encampments and enhance housing options for a minimum of 70 unsheltered people. Leveraged with CDBG and HOME funds, the ERF project will concentrate case management, housing navigation, and medical / behavioral services to facilitate exits to emergency shelter, bridge housing, and permanent housing units for a minimum of 70 unsheltered people on or before December 2024.
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Fiscal Year 2022 Consolidated Annual Performance and Evaluation Report – City of Tulare
12 OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The region’s Continuum of Care agency, the Kings Tulare Homeless Alliance (KTHA), with the City of Tulare and other member organizations conducted a 2022 Point in Time (PIT) count on the night of January 23-24, 2023. Volunteers canvassed locations where people experiencing homelessness tend to congregate including encampments, libraries, food distribution sites, etc. The PIT Report provides a snapshot of the people experiencing homelessness in Kigns and Tulare Counties. 2022 was the first year since 2014 that the PIT county wasn’t conducted in collaboration with Project Homeless Connect events.
This change in methodlogy, as well as the weather, number of volunteers, and the volunteers’ ability to locate and engage people experiencing homelessness, may strongly influence the results of the PIT count. Details on the profile and needs of this population are available at https://www.kthomelessalliance.org/pit.
Additionally, the City committed CDBG funds during the 2022 Program Year to KTHA, Kings View and Salt+Light Works for their respective projects to assist people experiencing homelessness. Collectively, these nonprofit organizations conducted street outreach, case management, housing navigation, and VISPDAT assessments to unsheltered residents, as well as, provided case management for formerly unsheltered residents now housed in rental units. These organizations engaged and served 1,055 unsheltered people. With this level of street outreach,particularly with unsheltered persons, the City built reliable relationships with clients and other providers. And is doing, is gradually enhancing coordination, data collection, and referrals to housing.
Addressing the emergency shelter and transitional housing needs of homeless persons As noted in the 2019 Annual Action Plan and CAPER, the City contributed funds to the development of Eden House, a 22-unit transitional / bridge housing complex for adults who are homeless or at-risk of homelessness. The City of Tulare was allotted 5 designated units for Tulareans that are preparing for placement in permanent supportive housing. Onsite case management services and referrals to mental health care providers are available to all Eden House clients. City Management and City Council committed $1,500,000 of American Rescue Plan Act funds to the development an emergency shelter complex with over 100 beds / units for people experiencing homelessness. Additionally, the City of Tulare was awarded $4,800,000 in Encampment Resolution Funding, $1,500,000 of which will also be allocated to the construction of the Emergency Shelter. Construction is expected to start in late 2023.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after
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being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City of Tulare continues to advocate for outreach, case management, and aid to low-income and special populations at-risk of homelessness. The City of Tulare committed approximately $245,000 in CARES Act CDBG funds to rent, mortgage, and/or utility relief for low-income individuals and families that experienced a financial hardship related to the COVID-19 pandemic. The relief came by way of grant payments directly to property management and other lease holders with the goal to prevent homelessness and maintain safe living conditions for program participants. With less than $9,000 in CDBG-CV funds remaining, a total of 4 Tulare households received grant assistance prior to the close of the 2022 Program Year on June 30, 2023.
At the regional level, the Continuum of Care (Coc) agency provides an SSI/SSDI Advocacy, Outreach and Access (SOAR) program to comparable at-risk groups of people. The SOAR program is designed to increase access to Social Security disability benefits for people experiencing or those at of risk homelessness with a mental illness and/or co-occurring substance use disorder. Medicaid compensations typically coincide with the SSI disability benefits, and this combination of benefits within the SOAR program helps clients achieve housing stability. The CoC's prevention strategies focus on effective discharge planning, with an emphasis on requiring foster care programs, in-patient mental health hospitals, hospitals and correctional facilities to provide discharge planning services to clients to ensure that they have access to housing and other needed support services, including respite care, upon discharge. Action steps include convening a working group with stakeholders to examine the discharge planning policies and systems within corrections facilities and each County's human service agencies and identifying initiatives to improve those policies and systems; identifying "cross-cutting" initiatives to improve policies and practices across multiple County agencies. In addition, due to the number of prisons located within the region, the CoC has adopted a plan to develop a Continuum-wide, multisystem community re-entry plan that includes housing.
The City of Tulare began new research and coordination with Kings Tulare Homeless Alliance, Housing Authority of Tulare County, a multi-disciplinary team addressing homelessness with the Tulare County Department of Human and Health Services, and other regional organizations, on the subject rapid rehousing, increasing the acceptance of housing vouchers in the private market, and leveraging available resources on housing rehabilitation and new construction projects in the City. In order to meet the needs of people who experienced domestic violence and human trafficking, as well as, that of people discharged from health care, mental health, youth, and correctional facilities / programs. City staff will continue to maintain partnerships with qualified organizations, regional taskforces, and establish new relationships where necessary to address service and housing gaps for special populations.
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Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City of Tulare contributed avaialble Housing Successor funds to Family Services of Tulare County in order to support their case management efforts with Tulare households at-risk of homelessness. Family Services of Tulare County is able to leverage Housing First grants and provide 12 chronically homeless individuals with a voucher for permanent supportive rent payments, coupled with case management, each year.
The City continued their support of existing income-restricted properties, including the Tulare Garden Apartments, Bardsley Garden Apartments, and Salvation Army Tulare Silvercrest Apartments. These projects receive a combination of federal USDA Rural Development and/or Section 202 Supportive Housing for Multi-Family Housing Program assistance for elderly and/or persons with severe disabilities.
And in Program Year 2022, City staff continued planning and coordination efforts with the Housing Authority of Tulare County and the Kings Tulare Homeless Alliance on the subject increasing the acceptance of different rental vouchers among private property management groups and landlords. The Housing Authority of Tulare County provided 406 Housing Choice, 17 Section-8 Project Based, one Veterans Affairs Supportive Housing, and one 811 Mainstream Vouchers during 2022. These vouchers, and the Emergency Housing Vouchers available to the Continuum of Care agency, serve as critical subsidies to achieve housing stability among low-income, formerly and currently unsheltered persons, and other vulnerable groups of people within the City. And with an Encampment Resolution Funding (ERF) project, case managers facilitated an exit to emergency and/or permanent shelter for 34 people.
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CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Tulare does not own or manage public housing. The Housing Authority of Tulare County (HATC), a partner agency to the City of Tulare, continued its stewardship of 365 public housing units within the City. The most recent installment of public housing in the City consisted of 65 units at Mission Court Apartments, which begin receiving tenants in March of 2020. This project involved a mix of two, three, and four-bedroom units, restricted for low- and very-low income households. The HATC did not develop or purchase additional public-housing units and/or remove any units from its inventory in Program Year 2022. However, the HATC completed Capital Fund improvements on a portion of the units in the City. Expenditures consisted of maintenance and rehabilitation work including roofing replacement, landscaping upgrades, carpet replacement, and air conditioning and heating system improvements.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
HATC is proactive in the inclusion of public-housing residents in the policy making process. An equitable and transparent policy making process that includes the opinions of public housing residents is achieved through the participation of two tenant commissioners on our HATC Board. Furthermore, HATC has installed a Resident Counsel which is made up of five residents from all of HUD funded programs (Multifamily Housing, LIHTC, HOME, Section 8 Housing Choice Vouchers and public-housing). The Resident Counsel works with HATC staff on evaluating the effectiveness and efficiency of HATC rental assistance programs. This provides members the opportunity to provide input on program modifications.
A vital driving factor in the implementation of HATC programs is the promotion of tenant selfsufficiency. HATC views the goal of homeownership for program participants as one of the long-term goals for all of its clients. HATC staff works with tenants to effectively provide them with the necessary resources to achieve homeownership. HATC Annual Re-Examination Notice provides public-housing participants with an extensive referral list that aids with homeownership. This list includes programs managed by: CSET, Habitat for Humanity and Self-Help Enterprises. HATC’s program coordinator works with any interested public housing tenant in order to effectively inform them of all the different programs that are available to them. Effective collaboration between HATC and other public and nonprofit agencies is imperative to help promote homeownership among all of its tenants.
Actions taken to provide assistance to troubled PHAs
The Housing Authority of Tulare County is not considered to be troubled.
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CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) Local policies and regulations affect both the quantity and type of residential development, while trends within the national and regional economies, along with federal monetary policies, often play a larger role in shaping residential and commercial development within the City of Tulare. Ongoing assessment of the conditions and regulations that affect the local housing market is critical. The City of Tulare continues to prepare for future growth through actions that protect the public's health, safety, and prosperity, without impeding access to new and existing housing to members of the community.
City staff is aware of the need for additional affordable housing, per input from community at housing workshops, findings from housing surveys, and through recent assessments of housing market trends from local and state data sources. CDBG funds are the only regular funding source available to the City and staff will review how to leverage the resource to support development and rehabilitation efforts within the City. The urgency of the affordable housing shortfall within the City also necessitates the identification and use of new public, philanthropic, and private funding sources to spur new development and rehabilitation projects and/or programs.
Recent Housing Element Updates (2015-2023) that address barriers to and facilitate progress towards the City’s affordable and inclusive housing goals include, but are not limited to, the following:
• Completion of the rezone of a sufficient amount of land for the City’s low-income Regional Housing Needs Allocation requirement.
• Ongoing promotion of residential infill development on vacant and underutilized land that is properly zoned and planned for residential uses within the City limits. • Ongoing promotion with Homebuilders to develop multifamily designated land at the highest allowable density.
• For new annexations, require that 8 to 12% of the land in all Master Planned Communities be designated for higher density residential.
Ensure adequate infrastructure and public services for existing and planned residential.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City's Analysis of Impediments to Fair Housing Choice for 2020-2024 provides an overview of laws, regulations, and other possible obstacles that affect an individuals or households access to housing in the City. CDBG funds are regularly made available provide fair housing resources and/or services to promote safe, secure, and decent housing conditions for all individuals without regard to their race,
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color, religion, gender, national origin, familial status, disability, age, source of income or other characteristics protected by laws.
Additionally, the Housing Authority of Tulare County (HATC) continues to work on providing affordable, well maintained rental housing to very-low and low-income families in the City of Tulare. For example, HATC recently established a 5-year limit on assistance for non-elderly and non-disabled clients in relationship to their Housing Choice and Project Based Voucher Programs. This sought to shorten the time on waitlists among more vulnerable households.
The City of Tulare, through their partnership with the Kings Tulare Homeless Alliance (KTHA), continues to work to shorten the turnaround time for clients to receive a housing placement once enrolled in Coordinated Entry System (CES). All involved local service providers operating in the City of Tulare and surrounding areas may act as entry points to the CES through the Every Door Open approach.
Prospective clients may also have an assessment completed by contacting United Way of Tulare County 2-1-1 and engaging KTHA Housing Navigators at the local initiative and navigation center events previously discussed.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City continued to provide information to contractors on training and lead-based paint requirements.
In addition, the City collaborated with the Habitat for Humanity of Tulare / Kings Counties and Self-Help Enterprises to ensure their housing rehabilitation programs maintain compliance with HUD regulations regarding lead-based paint hazards.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The implementation of CDBG activities meeting the goals established in the 2020-2024 Consolidated Plan and 2022 Annual Action Plan help reduce the number of families experiencing poverty by:
• preserving the supply of housing that is affordable to low- and moderate-income households through rehabilitation work at single family units;
• fostering regional planning efforts, direct outreach, case management, and relief distribution on behalf of people experiencing and those at-risk of homelessness; • providing job-training and placement services for low-income and other groups people with barriers to full-employment; and
• improving existing public infrastructure within low- and moderate-income areas.
In addition to these local efforts, State and Federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. Additionally in California, the primary programs that assist families in
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poverty are CalWORKs, Cal Fresh, and Medi-Cal. These particular programs provide individuals and families with employment assistance, food subsidies, medical care, childcare and cash payments to meet basic needs. Additional services are available to assist persons with substance use and mental health challenges.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City did not execute and/or establish plans in 2022 to adjust its institutional structure. The City will continue to work closely with the County of Tulare Housing Authority, as well as with counterparts at the local and county level to implement public service, affordable housing, public infrastructure, and other important projects.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City maintains and seeks new relationships with county agencies, nonprofit organizations and other local entities. As the City continues to implement its CDBG program, it will incorporate information and other resources from these entities in order to meet ConPlan needs and goals.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) In alignment with the City’s current Analysis of Impediments to Fair Housing report, the City continued its observation of objectives and maintained an offering of funds for action items including - • Interim analysis on how to eliminate housing discrimination in the City of Tulare; • Distribution of resources on the subject of fair housing choice to all persons; • Promotion of inclusive patterns with housing occupancy regardless of race, color, religion, sex, familial status, disability, and national origin;
• Promotion of housing that is structurally accessible to, and usable by, all persons, particularly persons with disabilities; and
• Build compliance with the nondiscrimination provisions of the Fair Housing Act.
The City of Tulare adheres to Fair Housing Compliance in a Coordinated Assessment System by conducting the following activities:
Affirmatively marketing housing and supportive services to eligible persons regardless of race, color, national origin, religion, sex, age, familial status, or handicap who are least likely to apply in the absence of special outreach, and maintain records of those marketing activities; where the City encounters a condition or action that impedes fair housing choice for current or prospective program participants, the City will take action consistent with provisions in its Consolidated Plan; and provide program
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participants with information on rights and remedies available under applicable federal, state, and local fair housing and civil rights laws.
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CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
Technical Assistance - Prior to implementation of CDBG activities, subrecipients meet with City staff to review policies and procedures. Subrecipient organizations are informed of CDBG federal regulations, retention, budget, scope of work, reimbursement procedures and reporting requirements. Subrecipient agreements contain detailed federal requirements, monitoring and reporting procedures. And throughout the Program Year, City staff provide ongoing technical assistance to promote compliance and successful performance.
Monitoring - The monitoring process involves desk audits of program reports, invoices, supporting documentation, and on-site monitoring reviews. The City completed risk assessments on each subrecipient. If compliance and/or performance issues were observed, then City staff would conduct an on-site monitoring visit. The monitoring visit will examine the use of funds, eligibility of the service area, eligibility of the intended beneficiaries, compliance with federal requirements, such as, the National Environmental Policy Act, the System for Award Management (SAM), debarment list, prevailing wage, Minority and Women Business Enterprise, Section 3 requirements, and 2 CFR Part 200 requirements according to CPD Notice 16-04. As part of this process, City staff monitors for potential fraud, conflict of interest, and mismanagement of CDBG funds.
Audit Review – Prior to entering into a contract agreement with the City, subrecipients expending more than $750,000 in federal funds in the prior fiscal year are required to submit a copy of a Single Audit to ensure 2 CFR Part 200 requirements are being met. Subrecipients that do not require a Single Audit were required to submit Audited Financial Statements. This serves as additional monitoring means to evaluate the financial accountability of subrecipients.
MBE/WBE – Through a partnership with the Tulare Chamber of Commerce, the City promotes and encourages outreach and development of economic business opportunities of Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) within the City.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The City has adopted a Citizen Participation Plan (CPP) with the 2020-2024 Consolidated Plan to ensure that all citizens of Tulare, units of local government, nonprofit and private enterprises, and other interested parties are provided with the opportunity to participate in the planning and reporting
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process. From August 30 through September 19, the City of Tulare requested public comments on a draft of their 2022 Consolidated Annual Performance and Evaluation Report (CAPER). The 2022 CAPER described outcomes of key projects and activities implemented with Community Development Block Grant (CDBG) and other federal funds between July 1, 2022, and June 30, 2023. A public meeting was held at the Tulare Public Library and a formal public hearing on the 2022 CAPER occurred on Wednesday, September 16, and on Tuesday, September 13, respectively. Announcements in English and Spanish of a review and comment were published via notices in widely circulated newspapers, listserv and e-blasts reaching several hundred local entities, and through the social media and website platforms of multiple Departments with the City of Tulare. The public meeting and formal public hearing were also available for participation via Zoom and YouTube respectively. Instructions were provided to facilitate participation, with an option to provide an accomodation for people with a disability. *City of Tulare staff received no comments on activities, accomplishments, and/or other intiatives described in the 2022 CAPER at any point during the 15-day period.
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CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City of Tulare had one substantial amendment to the 2022 Program Year. Two of eight anticipated activities, fair housing education and a planning project for improvements at a public facility, Centennial Park, did not occur. To review and approve these changes City staff underwenta substantial amendment process.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
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CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOM
E
ESG HOPWA HTF
Total Number of Activities 1 0 0 0 0
Total Labor Hours 22,758
Total Section 3 Worker Hours 0
Total Targeted Section 3 Worker Hours 0
Table – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
Direct, on-the job training (including apprenticeships).
Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
Outreach efforts to identify and secure bids from Section 3 business concerns. 1
Technical assistance to help Section 3 business concerns understand and bid on contracts.
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.
Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.
Held one or more job fairs.
Provided or connected residents with supportive services that can provide direct services or referrals.
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.
Assisted residents with finding child care.
Assisted residents to apply for, or attend community college or a four year educational institution.
Assisted residents to apply for, or attend vocational/technical training.
Assisted residents to obtain financial literacy training and/or coaching.
Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.
Provided or connected residents with training on computer use or online technologies.
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. 1
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Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.
Other.
Table – Qualitative Efforts - Number of Activities by Program Narrative
The formal bid process and documentation provide direction on Section 3 and its benchmarks and good faith efforts to facilitate employment opportunities for low- and very-low income households to all interested general concstruction contractors and/or subcontractors. The City expended CDBG funds on the Sycamore and San Joaquin Project in FY2022, with utility and sidewalk improvements still underway into FY2023. A total of 22,758.75 hours were completed by employees of general and/or subcontractors.
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Appendix A – Financial and Activity OutcomesAppendix
A1 – FY 2022 CDBG Allocation and Expenditure Totals
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Appendix A2 – Summary of CDBG Activity Accomplishments
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Appendix A3 – FY 2022 Actual Activity Expenditures
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Appendix B – Citizen Participation
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Appendix B1- Public Notice (English) and Proof of Publication
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INSERT Public Affidavit – available within 7 business days from date of publication (August 30th)
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Appendix B2 – Public Notice (Spanish) and Proof of Publication
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INSERT Public Affidavit – available within 7 business days from date of publication (August 30th)
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Appendix B3 – Display of Notice for Public Meeting – City Website Accessed at: https://www.tulare.ca.gov/government/departments/communityeconomic-development/housing-cdbg-services/community-development-blockgrant
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Appendix B4 – City Council Meeting, Public Hearing, and Resolution
INSERT City Council Meeting records – available within 3 business days before date of public hearing (September 19th)
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Appendix C – Continuum of Care – Point-In-Time Report 2023
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Appendix C1 – Point In Time Report Executive Summary for Tulare County
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Appendix C2 – Point In Time Report Executive Summary for City of Tulare
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Appendix C3 – Point In Time Survey Results for Tulare County
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Appendix C4 – Point In Time Survey Results for City of Tulare
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Appendix D – Housing and Urban Development Department’s Integrated Disbursement and Information System (IDIS)
Reports
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U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
14:30
09-08-23
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2022
TULARE
Activity Group Activity Category f Metrics
Open Count
Open Activities
Disbursed
Completed
Count
Completed
Activities
Disbursed
Program Year
Count
Total Activities
Disbursed
Housing
Public Facilities and Improvements
Public Services
General Administration and
Planning
Grand Total
Rehab; Single-Unit Residential (14A)
Total Housing
Homeless Facilities (not operating
costs) (03C)
Street Improvements (03K)
Total Public Facilities and
Improvements
Operating Costs of Homeless/AIDS
Patients Programs (03T)
Employment Training (05H)
Subsistence Payment (05Q)
Food Banks (05W)
Other Public Services Not Listed in
05A-05Y, 03T (05Z)
Total Public Services
General Program Administration (21A)
Total General Administration and
Planning
0 0
0 0
0 0
0 0
0 1 $23,913.27 1 $17,108.96 2 $41,022.23
1 $23,913.27 1 $17,108.96 2 $41,022.23
1 $0.00 0 $0.00 1 $0.00
1 $414,928.81 1 $269,773.00 2 $684,701.81
2 $414,928.81 1 $269,773.00 3 $684,701.81
3 $71,777.12 4 $11,948.78 7 $83,725.90
0 $0.00 1 $0.00 1 $0.00
0 $0.00 3 $7,792.90 3 $7,792.90
0 $0.00 1 $0.00 1 $0.00
0 $0.00 1 $3,686.61 1 $3,686.61
3 $71,777.12 10 $23,428.29 13 $95,205.41
1 $65,623.52 2 $31,100.31 3 $96,723.83
1 $65,623.52 2 $31,100.31 3 $96,723.83
7 $576,242.72 14 $341,410.56 21 $917,653.28
Count of CDBG and CDBG-CV Activities with Disbursements by Activity Group & Matrix Code
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U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 2
14:30
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CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2022
TULARE
Activity Group Matrix Code Accomplishment Type Metrics Open Count Completed Count Program Year
Totals
Housing
Public Facilities and
Improvements
Public Services
Grand Total
Rehab; Single-Unit Residential (14A)
Total Housing
Homeless Facilities (not operating costs) (03C)
Street Improvements (03K)
Total Public Facilities and Improvements
Operating Costs of Homeless/AIDS Patients
Programs (03T)
Employment Training (05H)
Subsistence Payment (05Q)
Food Banks (05W)
Other Public Services Not Listed in 05A-05Y, 03T
(05Z)
Total Public Services
Housing Units
Public Facilities
Persons
Persons
Persons
Persons
Persons
Persons
7 5 12
7 5 12
741 0 741
905 3,365 4,270
1,646 3,365 5,011
665 376 1,041
0 2 2
0 184 184
0 8 8
0 63 63
665 633 1,298
2,318 4,003 6,321
CDBG and CDBG-CV Sum of Actual Accomplishments by Activity Group and Accomplishment Type
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Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 3
14:30
09-08-23
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2022
TULARE
CDBG and CDBG-CV Beneficiaries by Racial / Ethnic Category Housing-Non Housing Race Metrics Total Persons
Total Hispanic
Persons Total Households
Total Hispanic
Households
Housing
Non Housing
Grand Total
White
Other multi-racial
Total Housing
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Black/African American & White
Other multi-racial
Total Non Housing
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Black/African American & White
Other multi-racial
Total Grand Total
0 0 10 5
0 0 2 1
0 0 12 6
813 364 0 0
268 0 0 0
5 0 0 0
14 0 0 0
15 0 0 0
6 0 0 0
4 0 0 0
522 468 0 0
1,647 832 0 0
813 364 10 5
268 0 0 0
5 0 0 0
14 0 0 0
15 0 0 0
6 0 0 0
4 0 0 0
522 468 2 1
1,647 832 12 6
11.1 Public Hearing Page 55
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 4
14:30
09-08-23
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2022
TULARE
Income Levels Metrics Owner Occupied Renter Occupied Persons Housing
Non Housing
Extremely Low (<=30%)
Low (>30% and <=50%)
Mod (>50% and <=80%)
Total Low-Mod
Non Low-Mod (>80%)
Total Beneficiaries
Extremely Low (<=30%)
Low (>30% and <=50%)
Mod (>50% and <=80%)
Total Low-Mod
Non Low-Mod (>80%)
Total Beneficiaries
3 0 0
4 0 0
0 0 0
7 0 0
0 0 0
7 0 0
0 0 1,021
0 0 0
0 0 0
0 0 1,021
0 0 0
0 0 1,021
CDBG and CDBG-CV Beneficiaries by Income Category (Click here to view activities)
11.1 Public Hearing Page 56
PR26 - Activity Summary by Selected Grant
Date Generated: 09/08/2023
Grantee: TULARE
Grant Year: 2022
Formula and Competitive Grants only
State Grantee Grant Grant Activity Matrix National IDIS Activity Amount Funded Amount Drawn Total Grant Amount for CDBG 2022 Grant year = $725,421.00 % of CDBG Drawn Total CDBG Funded
Name Year Number Group Code Objective Activity Status From Selected Grant From Selected Grant From Selected Amount Grant/Grant
Amount
(All Years All Sources)
Activity to prevent,
prepare for, and
respond to Coronavirus
Total CDBG Drawn
Amount
(All Years All Sources)
CA TULARE 2022 B22MC060034 Administrative And Planning 21A 382 No Open $137,006.53 $56,230.05 $146,400.00 $65,623.52 Total Administrative And Planning $137,006.53 $56,230.05 7.75% $146,400.00 $65,623.52 CA TULARE 2022 B22MC060034 Housing 14A LMH 376 No Open $105,364.00 $13,513.27 $115,764.00 $23,913.27 Total Housing $105,364.00 $13,513.27 1.86% $115,764.00 $23,913.27 CA TULARE 2022 B22MC060034 Public Improvements 03K LMA 377 No Open $363,157.62 $363,086.43 $415,000.00 $414,928.81 Total Public Improvements $363,157.62 $363,086.43 50.05% $415,000.00 $414,928.81 CA TULARE 2022 B22MC060034 Public Services 03T LMC 379 No Open $36,700.00 $18,662.46 $36,700.00 $18,662.46 CA TULARE 2022 B22MC060034 Public Services 03T LMC 380 No Open $36,700.00 $28,632.79 $36,700.00 $28,632.79 CA TULARE 2022 B22MC060034 Public Services 03T LMC 381 No Open $36,700.00 $24,481.87 $36,700.00 $24,481.87 Non CARES Related Public Services $110,100.00 $71,777.12 9.89% $110,100.00 $71,777.12 Total 2022 - CDBG $715,628.15 $504,606.87 69.56% $787,264.00 $576,242.72 Total 2022 $715,628.15 $504,606.87 69.56% $787,264.00 $576,242.72 Grand Total $715,628.15 $504,606.87 69.56% $787,264.00 $576,242.72
11.1 Public Hearing Page 57
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
Drawdown Report by Project and Activity
DATE: 09-08-23
TIME: 14:09
PAGE: 1
IDIS - PR05
TULARE , CA
PROGRAM
PROJECT
ACTIVITY
:
:
:
REPORT FOR ALL
ALL
ALL
PGM YR : ALL
CDBG
2022
Program Year/ Project
Activity Name
IDIS
Act ID
Prior
Year
Voucher
Number
Line
Item
Voucher
Status
LOCCS
Send Date Grant Number
Fund
Type
Drawn
Amount
Grant
Year
2022 1 Public Infrastructure and Facilities Improvements FY2022
377 Sycamore and San Joaquin Improvements - CDBG
2022
6709203 2 Completed 12/6/2022 2021 B21MC060034 EN $51,842.38 6709203 3 Completed 12/6/2022 2022 B22MC060034 EN $202,778.06 6740598 1 Completed 3/9/2023 2022 B22MC060034 EN $160,308.37 Activity Total $414,928.81
Project Total $414,928.81
2022 2 Homeless Services FY2022 379 Case Management - Salt and Light Works- CDBG 2022
6775779 4 Completed 6/5/2023 2022 B22MC060034 EN $18,662.46 6811663 2 Pending 9/7/2023 2022 B22MC060034 EN $18,037.54 Activity Total $36,700.00
2022 2 Homeless Services FY2022 380 Case Management - Kings View - CDBG 2022 6740598 4 Completed 3/9/2023 2022 B22MC060034 EN $4,429.98 6775779 3 Completed 6/5/2023 2022 B22MC060034 EN $24,202.81 6811663 3 Pending 9/7/2023 2022 B22MC060034 EN $8,063.77 Activity Total $36,696.56
2022 2 Homeless Services FY2022 381 Case Management - Kings Tulare Continuum of Care on Homelessness - CDBG 2022
6775779 2 Completed 6/5/2023 2022 B22MC060034 EN $24,481.87 6811663 4 Pending 9/7/2023 2022 B22MC060034 EN $9,032.91 Activity Total $33,514.78
Project Total $106,911.34
2022 3 Affordable Housing Preservation FY2022 376 Minor Home Rehabilitation - CDBG 2022 6775779 5 Completed 6/5/2023 2022 B22MC060034 EN $13,513.27
11.1 Public Hearing Page 58
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
Drawdown Report by Project and Activity
DATE: 09-08-23
TIME: 14:09
PAGE:2
IDIS - PR05
TULARE , CA
11.1 Public Hearing Page 59
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
Drawdown Report by Project and Activity
DATE: 09-08-23
TIME: 14:09
PAGE: 3
IDIS - PR05
TULARE , CA
Program Year/ Project
Activity Name
IDIS
Act ID
Prior
Year
Voucher
Number
Line
Item
Voucher
Status
LOCCS
Send Date Grant Number
Fund
Type
Drawn
Amount
Grant
Year
6775779 6 Completed 6/5/2023 2022 B22MC060034 PI $10,400.00 6811663 1 Pending 9/7/2023 2022 B22MC060034 EN $63,837.93 Activity Total $87,751.20
Project Total $87,751.20
2022 4 Program Administration & Fair Housing FY2022 382 Program Administration - CDBG 2022 6709203 1 Completed 12/6/2022 2022 B22MC060034 EN $1,079.68 6740598 2 Completed 3/9/2023 2022 B22MC060034 EN $27,389.15 6740598 3 Completed 3/9/2023 2022 B22MC060034 PI $9,393.47 6775779 1 Completed 6/5/2023 2022 B22MC060034 EN $27,761.22 6811663 5 Pending 9/7/2023 2022 B22MC060034 EN $44,645.25 Activity Total $110,268.77
Project Total $110,268.77
Program Year 2022 Total $719,860.12
2022 CDBG Grand Total $719,860.12
11.1 Public Hearing Page 60
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
Drawdown Report by Project and Activity
DATE: 09-08-23
TIME: 14:09
PAGE:4
IDIS - PR05
TULARE , CA
11.1 Public Hearing Page 61
Page: 1 of 3
IDIS - PR09 U.S. Department of Housing and Urban Development Date: 09-08-23 Time: 14:17
Page: 1
Report for Program:CDBG
*Data Only Provided for Time Period Queried:07-01-2020 to 09-08-2023 Office of Community Planning and Development
Integrated Disbursement and Information System
Program Income Details by Fiscal Year and Program
TULARE,CA
Year Program
Associated Fund Estimated
Grant Number Type Income for Year Transaction Voucher # Created Voucher
Type
Voucher
Actv. ID
IDIS
Code
Matrix
Amount
Program IDIS Receipted/Drawn
Proj. ID
2019 CDBG B19MC060034 PI 0.00
RECEIPTS
5322424 -001 07/16/2020 5 76 14A 921.63
DRAWS
6395535 -001 07/17/2020 PY 1 328 21A 921.63
921.63
PI Receipts 921.63
PI Draws
PI Balance 0.00
Total CDBG Receipts*: 921.63
Total CDBG Draws against Receipts*: 921.63
Total CDBG Receipt Fund Balance*: 0.00
2019 CDBG
2020 CDBG B20MC060034 PI 0.00
RECEIPTS
5331995 -001 11/13/2020 5 76 14A 3,395.70
5342516 -001 03/25/2021 5 76 14A 4,130.71
5351259 -001 07/08/2021 5 76 14A 3,094.03
DRAWS
6504354 -003 06/08/2021 PY 1 345 03K 7,000.30
6535225 -009 08/26/2021 PY 5 354 05H 2,250.00
6671334 -009 08/18/2022 PY 1 367 03K 1,370.14
11.1 Public Hearing Page 62
Page: 2 of 3
Year Program
Associated Fund Estimated
Grant Number Type Income for Year Transaction Voucher # Created Voucher
Type
Voucher
Actv. ID
IDIS
Code
Matrix
Amount
Program IDIS Receipted/Drawn
Proj. ID
10,620.44
PI Receipts 10,620.44
PI Draws
PI Balance 0.00
Total CDBG Receipts*: 10,620.44
Total CDBG Draws against Receipts*: 10,620.44
Total CDBG Receipt Fund Balance*: 0.00
2020 CDBG
2021 CDBG B21MC060034 PI 0.00
RECEIPTS
5360872 -001 11/03/2021 5 76 14A 2,711.57
5366046 -001 01/13/2022 5 76 14A 2,304.97
5374655 -001 05/06/2022 5 76 14A 5,678.02
DRAWS
6671334 -010 08/18/2022 PY 1 367 03K 10,694.56
10,694.56
PI Receipts 10,694.56
PI Draws
PI Balance 0.00
Total CDBG Receipts*: 10,694.56
Total CDBG Draws against Receipts*: 10,694.56
Total CDBG Receipt Fund Balance*: 0.00
2021 CDBG
2022 CDBG B22MC060034 PI 0.00
RECEIPTS
5389231 -001 11/16/2022 5 76 14A 4,031.56
5389232 -001 11/16/2022 5 76 14A 3,063.12
5393726 -001 01/13/2023 5 76 14A 2,298.79
5403621 -001 05/31/2023 5 76 14A 10,481.13
5405717 -001 06/28/2023 5 76 14A 850.00
DRAWS
11.1 Public Hearing Page 63
Page: 3 of 3
Year Program
Associated Fund Estimated
Grant Number Type Income for Year Transaction Voucher # Created Voucher
Type
Voucher
Actv. ID
IDIS
Code
Matrix
Amount
Program IDIS Receipted/Drawn
Proj. ID
6740598 -003 03/06/2023 PY 4 382 21A 9,393.47
6775779 -006 06/02/2023 PY 3 376 14A 10,400.00
19,793.47
PI Receipts 20,724.60
PI Draws
PI Balance 931.13
Total CDBG Receipts*: 20,724.60
Total CDBG Draws against Receipts*: 19,793.47
Total CDBG Receipt Fund Balance*: 931.13
2022 CDBG
11.1 Public Hearing Page 64
U.S. Department of Housing and Urban Development
Integrated Disbursement and Information System
Office of Community Planning and Development
Current CDBG Timeliness Report
PAGE: 1
TIME: 12:22
DATE: 08-24-23
Grantee : TULARE, CA
NOTE: If ****** appears in place of ratio, then ratio cannot be calculated because either the grantee’s current year grant has not been obligated in LOCCS or the current program year start and end dates have not been entered in IDIS.
PGM
YEAR
PGM YEAR
START DATE
TIMELINESS
TEST DATE CDBG GRANT AMT
--- LETTER OF CREDIT BALANCE ---
UNADJUSTED ADJUSTED FOR PI
DRAW RATIO
UNADJ ADJ
MINIMUM DISBURSEMENT TO MEET TEST
UNADJUSTED ADJUSTED
2022 07-01-22 05-02-23 725,421.00 329,435.76 329,435.76 0.45 0.45 2023 07-01-23 05-02-24 UNAVAILABLE 220,814.13 221,745.26 ****** ****** GRANT UNAVAILABLE FOR CALCULATION
11.1 Public Hearing Page 65
Staff Report
Meeting: City Council
Date: September 19, 2023
Department: Engineering Services / Project Management
Submitted by: City Engineer, Michael Miller
Agenda Title: PK0033 - Zumwalt Park Renovation Project
RECOMMENDED ACTION
Award and authorize the City Manager to sign contracts related to the construction of City Project PK0033 to renovate Zumwalt Park; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised project sheet.
Task Description Contractor Amount
1. Construction
Contractor
Caliber Contracting Services, Inc. of Fresno, CA $11,964,000
2. Construction
Management &
Inspection
4Creeks of Visalia, CA $596,570
3. Materials Testing Krazan & Associates of Clovis, CA $29,765
4. Construction
Surveying
Lane Engineers of Tulare, CA $67,700
5. Labor
Compliance
Silvera Consulting of Galt, CA $31,780
SUMMARY
This item was originally presented to Council at a regularly scheduled meeting held on September 5, 2023. Following discussion, Council directed that the item be continued until the following regularly scheduled meeting to be held on September 19, 2023 to provide additional time for consideration.
Capital Improvement Project No. PK0033 will renovate Zumwalt Park, activating what is currently a passive park space by creating a regional destination serving the entire community with new recreational and entertainment opportunities. Through the new amenities that will be added, it is anticipated that Zumwalt Park will become a driving force for the redevelopment and revitalization of Downtown Tulare. The work to be performed by this project includes demolition of the existing restroom building, existing hardscape, site furnishings, and select landscaping and trees to make room for the new improvements. These new improvements will include a new amphitheater building and stage with tiered seating, concrete flatwork, lighting and landscaping improvements, a playground, a splash pad, an expanded restroom building, fencing, signage, and on-site utility improvements. Under the recommended full-build out with alternatives, the existing gazebo will be renovated to include new roofing and address electrical deficiencies and ADA accessibility improvements. Additionally, an LED digital marquee sign would be included with the amphitheater improvements. Off-site improvements will consist of new curb, gutter, sidewalk, and striping along the west side of "N" Street, and Item #: 12.1
General Business
12.1 General Business Page 1
along the north side of Kern Avenue. This project was included and approved as a part of the City’s 2023-2028 CIP program budget.
Various contracts are required for the construction of this project. In addition to the actual construction contract, it will be necessary to supplement City staff with various consultant services from the City’s list of on-call consultants. The following contracts are recommended for award:
1. Construction Contract: Caliber Contracting Service Inc.
On August 10, 2023, two (2) bids were opened for the Request for Bids #23-783, Zumwalt Park Renovation Project. Bid opening results are attached. The project sheet for the Zumwalt Park Renovation in the 2023-2028 CIP Budget adopted by Council on June 20, 2023, included an estimated construction cost of $8,359,169. Upon finalization of the plans and specifications for the project, the Architect revised the estimated construction cost upwards to $8,898,468. Bids ranged in cost from $11,649,000 - $13,935,000. The bids were evaluated and determined to be responsive to the requirements and instructions contained in the bid documents. While bids received are significantly higher than the Architect’s estimate, this appears to be consistent with current construction costs trends being observed throughout the state and nation.
Inflation, labor shortages, and significant supply chain issues in the building industry are driving higher than expected costs.
Caliber Contracting Services Inc. (Caliber) submitted the lowest responsive bid in the amount of $11,649,000 for the project base bid. Additionally, two bid alternates were included; bid alternate #1 to refurbish the existing gazebo for $235,000 and bid alternate #2 for an LED digital marquee sign for $80,000. Caliber’s base bid plus both alternates results in a total bid of $11,964,000. Caliber possesses current and active General Engineering Contractor’s licenses issued by the State of California and has submitted a list of licensed and experienced subcontractors who will be performing portions of the work. Award of the contract for the base bid plus alternates to Caliber would exceed the construction budget in the 2023-2028 CIP by $3,604,831.
Alternatively, should Council decide to award a contract to Caliber based on the base bid alone (i.e., no bid alternates), the construction contract amount would be reduced to $11,649,000, which would exceed the amount budgeted in the 2023-2028 CIP by $3,289,831.
To further reduce construction costs, Council could award a contract to Caliber Contracting Services Inc. for the base bid and instruct staff to negotiate deductive change orders to reduce the project’s scope of work. Some potential items that could be removed from the project scope, and a preliminary estimate of resulting savings, are as follows:
• Delete splash pad – $998,000
• Delete playground equipment – $236,000
• Delete restroom building – $343,000.
2. Construction Management & Inspection: 4Creeks
Due to the volume of projects citywide, both private and public, the City does not have sufficient in-house staff capacity to perform the necessary construction inspection required by Zumwalt Park Renovation Project. Inspection for contract compliance is required for public improvements.
12.1 General Business Page 2
4Creeks of Visalia, CA is included on the list of pre-qualified On-Call Construction Management, Resident Engineer and Inspection Consultants and has demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. 4Creeks has reviewed the scope of this project and has proposed to perform construction inspection services on a time and materials basis, not to exceed $586,570, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work.
3. Material Testing: Krazan & Associates
During constructing of improvements associated with this project, it will be necessary to perform materials testing to ensure compliance with City standards. Material testing services including laboratory testing are outside the capabilities of the City.
Krazan & Associates of Clovis, CA is included on the list of pre-qualified On-Call Geotechnical and Materials Testing consultants and has demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. Krazan & Associates has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $29,765, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and is well below the amount anticipated for these services.
4. Construction Surveying: Lane Engineers
During construction improvements, it will be necessary to provide construction staking so the Contractor has the necessary locations and elevations to properly construct the improvements. Survey services include field and office surveying and filing corner records with Tulare County. As a professional service performed by a licensed surveyor, these services cannot be included in a competitively bid construction contract, and therefore cannot be performed under the Contractor’s contract. Furthermore, City Staff does not have the time nor professional qualifications to perform these services.
Lane Engineers of Tulare, CA is included on the list of On-Call Construction Surveying consultants and demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. Lane Engineers has reviewed the scope of the Zumwalt Park Renovation Project and has proposed to perform the necessary services on a time and materials basis, not to exceed $67,700. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work.
5. Labor Compliance Monitoring: Silvera Consulting
This project is subject to Prevailing Wage requirements. To ensure proper wages are paid and accounted for in accordance with the ever-changing requirements under state and federal law, it will be necessary to perform labor compliance monitoring of those contractors and consultants subject to these requirements. Due to the complexities involved, the City simply does not have the resources available to perform this work.
Silvera Consulting of Galt, CA is included on the list of pre-qualified On-Call Labor Compliance Monitoring consultants and has demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. Labor Consultants of California has reviewed the scope of this project and has proposed to perform the necessary services
12.1 General Business Page 3
on a time and materials basis, not to exceed $31,780, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work.
FISCAL IMPACT & FUNDING SOURCE(S)
Fund 028 – ARPA Federal Grant - $5,000,000
Fund 390 – Parks DIF Funds - $5,000,000
Fund 601 – General Fund CIP - $5,156,227
LEGAL REVIEW
Subsequent contract approval to be reviewed by City Attorney.
ALTERNATIVE ACTION
1. Approve with changes – Staff will implement Council’s direction regarding changes to the recommended alternative, such as deletion of bid alternatives or negotiation of deductive change orders following award of a construction contract.
2. Deny – Council could elect to reject all bids received for the project, direct staff to revise the project plans and specifications to reflect a reduced scope, and direct that the revised project be re-bid.
3. Table – Council decided to postpone the proposed project the City could readvertise at a later date. Depending on the timelines associated with funding.
ATTACHMENTS
1. Construction Bid Summary
2. Caliber Construction Bid
3. Revised Project Sheet
Reviewed/Approved:
12.1 General Business Page 4
Bid# 23-783
Bid Opening Summary Sheet Title PK0033 Zumwalt Park Renovation Project Date/Time Thursday, August 10, 2023 at 2:00 p.m.
Name of Company City Amount
1 2
3 4
5 6
7 8
9 10
11 12
Opened and Attested By:
Recorded By:
Witness:
Witness:
Note: Bids/RFP's are subject to review and verification.
12.1 General Business Page 5 ATTACHMENT 1
12.1 General Business Page 6 ATTACHMENT 2
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Prior Years
Remaining
Year 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028
Costs Description
010 -Conceptual $98,000 $0 $0 $0 $0 $0 $0 $98,000 $0
0202 - Engineering $98,000 $0 $0 $0 $0 $0 $0 $98,000
020 - Preliminary Design $0 $0 $0 $0 $0 $0 $0 $0 $0
030 - Environmental $0 $0 $0 $0 $0 $0 $0 $0 $0
0998 - Development Services Time $0 $0 $0 $0 $0 $0 $0 $0 0999 - Contingency $0 $0 $0 $0 $0 $0 $0 $0
040 - Final Design $713,057 $0 $0 $0 $0 $0 $0 $713,057 $0 0200 - Professional Services/Consultant $701,910 $0 $0 $0 $0 $0 $0 $701,910 0996 - Project Management Time $7,188 $0 $0 $0 $0 $0 $0 $7,188 0998 - Development Services Time $3,959 $0 $0 $0 $0 $0 $0 $3,959 050 - Construct/Implement $0 $0 $14,345,170 $0 $0 $0 $0 $14,345,170 $0 0203 - Construction Management $0 $0 $586,570 $0 $0 $0 $0 $586,570 0204 - Materials Testing $0 $0 $239,280 $0 $0 $0 $0 $239,280 0205 - Labor Compliance $0 $0 $59,820 $0 $0 $0 $0 $59,820 0207 - Construction Surveying/Staking $0 $0 $179,460 $0 $0 $0 $0 $179,460 0601 - Construction Costs $0 $0 $11,964,000 $0 $0 $0 $0 $11,964,000 0996 - Project Management Time $0 $0 $119,640 $0 $0 $0 $0 $119,640 0998 - Development Services Time $0 $0 $0 $0 $0 $0 $0 $0 0999 - Contingency $0 $0 $1,196,400 $0 $0 $0 $0 $1,196,400 060 - Close Out $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Costs: $811,057 $0 $14,345,170 $0 $0 $0 $0 $15,156,227 $0 Fiscal Year
Total Unfunded
PROJECTED END DATE: 9/30/2024
FUTURE M & O:
(Additional Cost & Department Responsibility)
Additional annual maintenance costs will be incurred associated with new facilities added to Zumwalt Park, which include the amphitheater, playground and splash pad.
CRITERIA (1-8): Criteria 5: Project extends an existing City Program or function to meet the Council's vision and explicit direction.
KEY POINTS: ARPA funds will be used. Salaries will only be charged at hard costs no overhead will be charged due to the federal funds being used.
PROJECT STATUS: Underway
PROJECTED START DATE: 9/18/2023
PROJECT DESCRIPTION & PURPOSE: Redevelop Zumwalt Park to include an Amphitheater, Playground and Splashpad. 2023 - 2028 CIP Parks
PROJECT #: PK0033
Zumwalt Park Redevelopment
(Capital)
(Capital)
District(s): 1, 2, 3, 4, 5
PROJECT MANAGER: Michael Miller
28 12.1 General Business Page 32 ATTACHMENT 3
Funding Sources
Fund 028 - ARPA Federal Grant $0 $0 $5,000,000 $0 $0 $0 $0 $5,000,000 $0 Fund 390 - Parks DIF Funds $0 $0 $5,000,000 $0 $0 $0 $0 $5,000,000 $0 Fund 601 - General Fund CIP $0 $0 $5,156,227 $0 $0 $0 $0 $5,156,227 $0 Total Funding: $0 $0 $15,156,227 $0 $0 $0 $0 $15,156,227 $0 G/L #'s:
Notes:
623-4623-????
Caliber Construction full bid scenario. Includes bid alternatives for existing gazebo refurbishment and LED Marquee sign.
29 12.1 General Business Page 33
Staff Report
Meeting: City Council
Date: September 19, 2023
Department: Engineering Services / Project Management
Submitted by: City Engineer Michael Miller
Agenda Title: FM0046 – Courthouse Renovation and Parking Lot Rehabilitation
RECOMMENDED ACTION
Award and authorize the City Manager to sign contracts related to the construction of City Project FM0046 – Courthouse Renovation and Parking Lot Rehabilitation; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% of each contract amount, and approve the revised project sheet.
Task Description Contractor Amount
1. Construction
Contractors
Various Construction Contracts $5,803,272.35
3. Materials Testing Krazan & Associates of Clovis, CA $13,990
4. Construction
Surveying
Guida of Fresno, CA $61,250
5. Labor
Compliance
Labor Consultants of California of Hanford, CA $25,500
SUMMARY
Capital Improvement Project No. FM0046 will renovate the former Tulare County Superior Court building and adjacent parking lot. The City has acquired the courthouse building located immediately next to Tulare City Hall. As a result of the acquisition, the City now owns the entire City Hall block. The project will renovate the former Courthouse to provide additional space for Police Department personnel and operations, with the remainder of the building housing a business incubator function in partnership with the Tulare Chamber of Commerce. The project will also renovate the existing on-site parking lot, including the addition of security fencing and gates. The business incubator function of this project provides new and exciting opportunities for economic growth in the community. By creating space for new startup businesses to grow and develop, it is anticipated that those businesses will gain the experience and resources to eventually venture out of the incubator and establish locations downtown. It is hoped that this could play a key role in jumpstarting the revitalization of our downtown. This project was included and approved as a part of the City’s 2023-2028 CIP program budget.
Several contracts are required to complete construction of the project. In addition to the actual construction contract, it will be necessary to supplement City staff with various consultant services from the City’s list of on-call consultants. The following contracts are recommended for award:
Item #: 12.2
General Business
12.2 General Business Page 1
1. Construction Contracts
On July 18, 2023, Council awarded a contract to 4Creeks of Visalia, CA in the amount of $387,635 for construction and project management services associated with the Courthouse Renovation and Parking Lot Rehabilitation Project. Of the $387,635 contract amount, $330,000 was allocated to 4CG, a subsidiary of 4Creeks, to create a subcontractor bid package and gather bids for each trade necessary to complete construction of the project in accordance with the approved project plans and specifications. On September 1, 2023, 4CG presented the City with the completed subcontractor bid package that included all facets of work and totaled $5,803,272.35.
The subcontractor bid results are attached.
The project sheet for the Courthouse Renovation and Parking Lot Rehabilitation Project that was included in the 2023-2028 CIP Budget adopted by Council on June 20, 2023, included an estimated construction cost of $4,615,293. The subcontractor bids received were evaluated and determined to be responsive to the requirements and instructions contained in the project bid documents. While the $5,803,272.35 total subcontractor bid cost received is significantly higher than the construction estimate used to develop the project sheet in the adopted 2023-2028 CIP Budget, it does appear to be consistent with current construction cost trends being observed throughout the state and nation.
Inflation, labor shortages, and significant supply chain issues in the building industry are driving higher than expected costs.
2. Material Testing: Krazan & Associates
During construction of the improvements associated with this project, it will be necessary to perform materials testing to ensure compliance with applicable City and Building Code standards. Material testing services, including specialized laboratory testing procedures, are outside the in-house capabilities of the City.
Krazan & Associates of Clovis, CA is included on the City’s list of pre-qualified On-Call Geotechnical and Materials Testing consultants and has demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. Krazan & Associates has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $13,990, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and is well below the amount anticipated for these services.
3. Construction Surveying: Guida
During construction of the improvements, it will be necessary to provide construction staking so the Contractor has the necessary locations and elevations to properly construct the improvements. Survey services include field and office surveying and filing corner records with the County of Tulare. As a professional service performed by a licensed surveyor, these services cannot be included in a competitively bid construction contract, and therefore cannot be performed under the Contractor’s contract.
Furthermore, the City does not have the staffing or professional qualifications to perform these services.
Guida of Fresno, CA is included on the City’s list of On-Call Construction Surveying consultants and demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. Guida has reviewed the scope of the Courthouse Renovation and Parking lot Rehabilitation Project and has proposed to perform the necessary services on a time
12.2 General Business Page 2
and materials basis, not to exceed $61,250. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work.
4. Labor Compliance Monitoring: Labor Consultants of California This project is subject to Prevailing Wage requirements. To ensure proper wages are paid and accounted for in accordance with the ever-changing requirements under state and federal law, it will be necessary to perform labor compliance monitoring of those contractors and consultants subject to these requirements. Due to the complexities involved, the City simply does not have the resources available to perform this work.
Labor Consultants of California of Hanford, CA is included on City’s list of pre-qualified On-Call Labor Compliance Monitoring consultants and has demonstrated in their proposal that they have the skills, expertise, and resources available to meet the City’s needs and timeframe to complete the work on this project. Labor Consultants of California has reviewed the scope of this project and has proposed to perform the necessary services on a time and materials basis, not to exceed $25,500, in accordance with the provisions of their on-call contract. This amount is in line with industry standards and with what the City has experienced on projects with similar scopes of work.
The combined total of all construction contracts necessary to complete construction of the Courthouse Renovation and Parking Lot Rehabilitation, including the $330,000 previously awarded construction management contract with 4Creeks of Visalia, CA, is $6,244,086. Taking into account additional costs for City staff time and contract contingencies would result in a total programmed construction cost of $6,888,250.
FISCAL IMPACT & FUNDING SOURCE(S)
Fund 028 – ARPA Federal Grant - $1,300,000
Fund 601 – General Fund CIP - $4,807,219
Fund 780 – 2018 Lease Revenue Bonds - $781,031
LEGAL REVIEW
Prior to their execution, contracts shall be subject to the review and approval of the City Attorney.
ALTERNATIVE ACTION
1. Approve with changes – Staff will implement Council’s direction regarding changes to the recommended alternatives or project scope.
2. Deny – Council could elect to reject all bids received for the project, direct staff to revise the project plans and specifications to reflect a reduced scope, and direct that the revised project be re-bid.
3. Table – The bids received for the Courthouse Renovation and Parking Lot Rehabilitation project are valid for a period of 30 days following their submittal. Failure to award contracts by September 22, 2023, would result in the need for the City to obtain new bids. Additional costs would likely be incurred by the City’s Construction Management consultant.
ATTACHMENTS
1. Subcontractors Construction Bid Results
2. Revised Project Sheet
Reviewed/Approved:
12.2 General Business Page 3
Bid Item Low Bider Amount
Temp Site Services 4CG Construction, Bisalia, CA $15,000.00 Steel Building & Erection Borga & Bradford Steel of Fowler & Woodlake, CA $39,171.88 SWPPP 4Creeks & 4CG Construction, Visalia, CA $19,400.00 Demolition PARC of Fresno, CA $438,101.00
Concrete Todd Plumbing of Visalia, CA $335,700.00
Selant Heritage Bomanite of Fresno, CA $127,165.06
Masonry Foothill Masonry of Exeter, CA $18,275.00
Steel Framing Bradford Steel of Woodlake, CA $65,000.00 Finish Carpentry Avila Cabinet of Tulare, CA $81,500.00 Rough Carpentry F1 Framing of Fresno, CA $52,500.00
Insulation Vezina Industries of Madera, CA $28,000.00
IMP 4 C's of Fresno, CA $158,530.00
Roofing A Plus of Lindsay, CA $2,050.00
Moisture Control 4CG Construction of Visalia, CA $112,000.00 Doors, Frames, Hardware Child's and Co. of Fresno, CA $152,235.00 Door Installation Frank Sierra of Fresno, CA $84,400.00 Glazing Kern Glass of Bakersfield, CA $89,700.00
Overhead Doors Hayes of Visalia, CA $51,415.00
Acoustical Ceiling Acoustic Solution of Fresno, CA $52,242.00 Gypsum Board Jackson Young of Clovis, CA $215,900.00
Flooring & Base Amparan of Kingsburg, CA $59,710.00
Plastering Frontline of Hanford, CA $12,850.00
Tile Hudson Tile of Bakersfield, CA $57,031.78
Paint Saleh Co. of Fresno, CA $88,705.00
Toilet Accessories Hayes of Visalia, CA $18,790.00
InSignage Signs of Success of Santa Maria, CA $6,359.63 Gun Safe 4CG Construction of Visalia, CA $5,000.00
Elevator Powers of Fresno, CA $89,264.00
Fire Sprinklers Johnson Fire of Visalia, CA $27,210.00
Plumbing Todd Plumbing of Visalia, CA $179,700.00
HVAC Holders of Bakersfield, CA $478,944.00
Electrical, Comms, & Fire Alarm Strategic Industry of Kingsburg, CA $2,055,654.00 Grading & Paving Todd Plumbing of Visalia, CA $320,150.00 Fencing Alvila Fence of Visalia, CA $148,000.00
Landscaping Copper Creek of Tulare, CA $96,500.00
Striping & Signage Fresno S&S of Fresno, CA $21,119.00
$5,803,272.35
CITY OF TULARE
FM0046- Courthouse Renovation
Construction Bid Results
TOTAL
9/13/2023
12.2 General Business Page 4 ATTACHMENT 1
Prior Years
Remaining
Year 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028
Costs Description
010 -Conceptual $0 $0 $0 $0 $0 $0 $0 $0
0202 - Engineering $0 $0 $0 $0 $0 $0 $0
020 - Preliminary Design $14,860 $485,140 $0 $0 $0 $0 $0 $500,000 0610 - Property Acquisition $14,860 $485,140 $0 $0 $0 $0 $0 030 - Environmental $0 $3,000 $0 $0 $0 $0 $0 $3,000
0998 - Development Services Time $0 $3,000 $0 $0 $0 $0 $0 040 - Final Design $397,862 $0 $0 $0 $0 $0 $0 $397,862
0202 - Professional Services/Consultant $384,647 $0 $0 $0 $0 $0 $0 0996 - Project Management Time $10,326 $0 $0 $0 $0 $0 $0 0998 - Development Services Time $2,889 $0 $0 $0 $0 $0 $0 050 - Construct/Impliment $18,107 $0 $6,888,250 $0 $0 $0 $0 $6,906,357 0204 - Construction Management $0 $0 $330,000 $0 $0 $0 $0 $330,000 0205 - Labor Compliance $0 $0 $28,050 $0 $0 $0 $0 $28,050 0224 - Surveyor $0 $0 $67,375 $0 $0 $0 $0 $67,375
0601 - Construction Costs $0 $0 $5,803,272 $0 $0 $0 $0 $5,803,272 PROJECTED END DATE: 6/30/2024
FUTURE M & O:
(Additional Cost & Department Responsibility)
TBD
CRITERIA (1-8): Criteria 5: Project extends an existing City Program or function to meet the Council's vision and explicit direction.
Fiscal Year
Total Unfunded
KEY POINTS:
PROJECT STATUS: Underway
PROJECTED START DATE: 7/1/2022
PROJECT DESCRIPTION & PURPOSE: The City has acquired the former Tulare County Superior Court building located immediately adjacent to Tulare City Hall. As a result of the acquisition, the City owns the entire City Hall block. The Project will renovate the former Courthouse to provide additional space for Police Department personnel and operations, with the remainder of the building housing a business incubator function in conjunction with the Chamber of Commerce. The project will also renovate the existing on-site parking lot, including the addition of security fencing and gates.
2023 - 2028 CIP Facility Maintenance
PROJECT #: FM0046
Courthouse Renovation and Parking Lot Rehabilitation
(Capital)
(Capital)
District(s): 1, 2, 3, 4, 5
PROJECT MANAGER: Michael Miller
15 12.2 General Business Page 5 ATTACHMENT 2
0612 - Materials Testing $0 $0 $15,389 $0 $0 $0 $0 $15,389 0996 - Project Management Time $0 $0 $58,033 $0 $0 $0 $0 $58,033 0998 - Development Services Time $0 $0 $5,803 $0 $0 $0 $0 $5,803 0999 - Contingency $18,107 $0 $580,327 $0 $0 $0 $0 $598,434 060 - Close Out $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Costs: $430,829 $488,140 $6,888,250 $0 $0 $0 $0 $7,807,219 $0 Funding Sources
Fund 028 - ARPA Funds $0 $0 $1,300,000 $0 $0 $0 $0 $1,300,000 $0 Fund 601 - Other General Fund CIP $0 $0 $4,807,219 $0 $0 $0 $0 $4,807,219 $0 Fund 780 - 2018 Lease Revenue Bonds $0 $918,969 $781,031 $0 $0 $0 $0 $1,700,000 $0 Fund ??? $0 $0 $0 $0 $0 $0 $0 $0
Total Funding: $0 $918,969 $6,888,250 $0 $0 $0 $0 $7,807,219 $0 G/L #'s:
Notes:
16 12.2 General Business Page 6
Staff Report
Meeting: City Council
Date: September 19, 2023
Department: Engineering Services / Project Management
Submitted by: City Engineer Michael Miller
Agenda Title: EN0074 - Cross Avenue Street Improvement Project
RECOMMENDED ACTION
Approve a revised project sheet reflecting increased construction costs and modified funding sources; and adopt a resolution amending the 2023/2024 Fiscal Year Budget allocating $1,100,000 to General Fund CIP from Fund 017 and revising Project EN0074 funding to include $1,100,000 from General Fund CIP.
SUMMARY
Capital Improvement Project No. EN0074 will construct street improvements on Cross Avenue from its intersection with West Street to a point approximately 1,050 feet to the west. In addition to reconstructing the existing roadway, the project will relocate power poles and install curb, gutter, pave-out, sidewalk, and driveway approaches along the northern street frontages.
This project was included and approved as a part of the City’s 2023-2028 CIP program budget.
The total project cost included in the approved 2023-2028 CIP was $1,039,761. This cost was based upon an estimated construction contract cost that assumed that required improvements would be completed by an adjacent private development project in advance of the City project.
Council was advised of the fact that the private development has not made any progress in completing its associated improvements, and directed staff to revise the project to include these improvements so that it could move forward.
Considering the additional scope of work for construction of the project, the estimated construction cost increases to $2,331,734. This is an increase of $1,291,973 above the approved 2023-2028 CIP budget.
The project funding is composed of Measure R Local funds, Gas Tax, and General Fund CIP.
To address the increased construction costs, the following revisions are recommended:
• Increase Gas Tax funding from $905,261 to $1,097,234 (i.e., by $191,973). • Add General Fund CIP funding in the amount of $1,100,000.
FISCAL IMPACT & FUNDING SOURCE(S)
Fund 021 – Measure R Local - $134,500
Fund 022 – Gas Tax - $517,234
Fund 122 – Gas Tax (RMRA) SB1 - $580,000
Fund 601 – General Fund CIP - $1,100,000
LEGAL REVIEW
Subsequent contract approval to be reviewed by City Attorney.
Item #: 12.3
General Business
12.3 General Business Page 1
ALTERNATIVE ACTION
1. Approve with changes – Staff will implement Council’s direction regarding changes to its recommendation. As an alternative to adding $1,100,000 of General Fund CIP to cover additional costs, Council could direct staff to utilize additional Gas Tax funding instead.
There is sufficient balance in these funds to do so without impacting the delivery timeline of any other CIP projects.
2. Deny – Council could direct staff to revise the project plans and specifications to reflect a reduced scope to reduce costs.
3. Table – There are no significant project deadlines that would be impacted should Council decide to postpone a decision on revising the project budget, though the resulting uncertainty could impact funding decisions on other CIP projects.
ATTACHMENTS
1. Revised Project Sheet
2. Resolution
Reviewed/Approved:
12.3 General Business Page 2
Prior Years
Remaining
Year 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028
Costs Description
010 -Conceptual $0 $0 $0 $0 $0 $0 $0 $0 $0
020 - Preliminary Design $0 $0 $0 $0 $0 $0 $0 $0 $0
030 - Environmental $60,660 $0 $78,260 $0 $0 $0 $0 $138,920 $0 0206 - Environmental $40,600 $0 $0 $0 $0 $0 $0 $40,600 $0 0210 - Attorney $0 $0 $5,000 $0 $0 $0 $0 $5,000 $0
0610 - Property Acquisition $20,060 $0 $73,260 $0 $0 $0 $0 $93,320 $0 040 - Final Design $83,135 $0 $22,000 $0 $0 $0 $0 $105,135 $0 0202 - Engineering $49,965 $0 $20,000 $0 $0 $0 $0 $69,965 $0 0996 - Project Management Time $14,283 $0 $1,000 $0 $0 $0 $0 $15,283 $0 0998 - Development Services Time $18,887 $0 $1,000 $0 $0 $0 $0 $19,887 $0 050 - Construct/Impliment $2,870 $0 $44,000 $2,040,809 $0 $0 $0 $2,087,679 $0 0202 - Engineering $0 $0 $0 $0 $0 $0 $0 $0 $0
0203 - Construction Management $0 $0 $0 $81,904 $0 $0 $0 $81,904 $0 0225 - Labor Compliance $0 $0 $0 $16,381 $0 $0 $0 $16,381 $0 0225 - Materials Testing $0 $0 $0 $32,762 $0 $0 $0 $32,762 $0 0225 - Construction Surveying $0 $0 $0 $32,762 $0 $0 $0 $32,762 $0 0601 - Construction Costs $0 $0 $40,000 $1,640,000 $0 $0 $0 $1,680,000 $0 0996 - Project Management Time $0 $0 $0 $65,000 $0 $0 $0 $65,000 $0 0998 - Development Services Time $0 $0 $0 $8,000 $0 $0 $0 $8,000 $0 0999 - Contingency $2,870 $0 $4,000 $164,000 $0 $0 $0 $170,870 $0 060 - Close Out $0 $0 $0 $0 $0 $0 $0 $0 $0
Total Costs: $146,665 $0 $144,260 $2,040,809 $0 $0 $0 $2,331,734 $0 Fiscal Year
Total Unfunded
PROJECTED END DATE: 6/30/2024
FUTURE M & O:
(Additional Cost & Department Responsibility)
N/A
CRITERIA (1-8): Criteria 7: Project addresses regulatory, safety, or environmental requirements that could threaten in whole or in part the City's ability to operate a core program or function at some future time if not replaced or repaired.
KEY POINTS: Traffic safety; Relief from potential liability concerns; Compliance to the American Disabilities Act.
PROJECT STATUS: Underway
PROJECTED START DATE: 7/1/2017
PROJECT DESCRIPTION & PURPOSE: Pavement Management System project on Cross Ave. between West Tulare and West St. Includes ADA Concrete work.
2023 - 2028 CIP Transportation
PROJECT #: EN0074
Cross Avenue Improvements
(Capital)
(Capital)
District(s): 1
PROJECT MANAGER: Michael Miller
93 12.3 General Business Page 3 ATTACHMENT 1
Funding Sources
Fund 021 - Measure R Local $0 $134,500 $0 $0 $0 $0 $0 $134,500 $0 Fund 022 - Gas Tax $0 $12,500 $144,260 $360,474 $0 $0 $0 $517,234 $0 Fund 601 - General Fund CIP $0 $0 $0 $1,100,000 $0 $0 $0 $1,100,000 $0 Fund 122 - Gas Tax (RMRA) SB1 $0 $0 $0 $580,000 $0 $0 $0 $580,000 $0 Total Funding: $0 $147,000 $144,260 $2,040,474 $0 $0 $0 $2,331,734 $0 G/L #'s:
Notes:
643-4643-6830
94 12.3 General Business Page 4
RESOLUTION 2023-XX
A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE
AMENDING THE 2024 FISCAL YEAR BUDGET AND FISCAL YEARS 2024-2028
PROJECTS BUDGET
WHEREAS, on June 20, 2023, the City Council adopted the Fiscal Years 2024- 2028 Projects Budget (“Projects Budget”) following a public hearing; and WHEREAS, Project EN0074 - Cross Avenue Street Improvement Project was included in the Projects Budget allocating $1,039,761 for total project costs with $893,096 scheduled for Fiscal Year 2024; and
WHEREAS, staff discussed with Council the fact that the private development has not made any progress in completing its associated improvements, and in an effort to move the project forward, staff has revised the scope of the project to include these improvements; and
WHEREAS, with the change in the project scope, the estimated construction cost increased to $2,331,734, a $1,291,973 increase above the approved project budget; and
WHEREAS, there is an excess of funds in Fund 017 Debt Service in the amount of $1,100,000 that staff has recommended be transferred to General Fund CIP to cover the increased costs of Project EN0074.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows, to wit:
Section 1. The City Manager or their designee is hereby authorized to transfer $1,100,000 from Fund 017 to General Fund CIP.
Section 2. Project EN0074 - Cross Avenue Street Improvement Project is hereby amended increasing the total project cost to $2,331,734 as provided in the attached revised project sheet (“Exhibit A”).
PASSED, APPROVED, AND ADOPTED on this 19th day of September 2023.
TERRY A. SAYRE, MAYOR
ATTEST:
MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk
12.3 General Business Page 5 ATTACHMENT 2