City of Tulare Page 1
CITY OF TULARE
CITY COUNCIL MEETING MINUTES
Tulare Public Library & Council Chamber
491 North M Street, Tulare
Tuesday, September 19, 2023
6:00 p.m. - Special Meeting
7:00 p.m. - Regular Meeting
COUNCIL PRESENT: Mayor Terry A. Sayre
Vice Mayor Patrick Isherwood
Councilmember Jose Sigala
Councilmember Stephen C. Harrell
Councilmember Dennis A. Mederos
STAFF PRESENT: City Manager Marc Mondell; City Attorney Mario Zamora; Chief Deputy City Clerk Melissa Hermann; Assistant City Manager Josh McDonnell; Assistant Finance Director Melanie Gaboardi; City Engineer Michael Miller; Public Works Director Trisha Whitfield; Community Services Director Jason Glick; Police Chief Fred Ynclan; Fire Chief Michael Ott; Human Resources Director Janice Avila; Community Development
Director Mario Anaya; Executive Director of Economic
Development and Redevelopment Traci Myers; Chief
Technology Officer Jason Bowling
Proper notice of this meeting was given pursuant to Government Code Section 54954.2 and 54956.
1. CALL TO ORDER SPECIAL MEETING
Mayor Sayre called the special meeting of the City Council to order at 6:01 p.m. in the Council Chamber located at 491 North M Street.
2. STUDY SESSION - Comments at a special meeting are limited to items listed on the special meeting agenda. Each speaker will be allowed three minutes per item.
2.1 Fire Department’s Community Risk Assessment & Standards of Cover.
Recommended Action: Receive and accept Fire Department’s Community Risk Assessment & Standards of Cover conducted by AP Triton. [M. Ott] Presented By: Steven Hall of AP Triton and Fire Chief Michael Ott Public Comment: None
Council Action: It was moved by Councilmember Mederos, seconded by Councilmember Harrell, and unanimously carried to accept the report as submitted.
3. ADJOURN SPECIAL MEETING
The special meeting was adjourned at 6:57 p.m.
City Council Meeting Minutes September 19, 2023
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4. CALL TO ORDER REGULAR MEETING
Mayor Sayre called the regular meeting of the City Council to order at 7:05 p.m. in the Council Chamber located at 491 North M Street.
5. PLEDGE OF ALLEGIANCE AND INVOCATION
Community Services Director Jason Glick led the Pledge of Allegiance, and an invocation was given by Susan Henard, Pastor of River Valley Church.
6. PRESENTATIONS
6.1 Proclamation for Hispanic Heritage Month, September 15-October 15, 2023.
7. PUBLIC COMMENTS
The following provided public comment: Donnette Silva-Carter provided Chamber of Commerce updates; Karen Snow regarding the median construction on Blackstone requesting it be extended to block left turns on San Joaquin due to speed concerns; and David Young regarding his recent utility bill noting excess water use.
8. COMMUNICATIONS
City Manager Marc Mondell advised there were no communications.
9. COUNCIL REPORTS AND ITEMS OF INTEREST
Council reported out on recent events and discussed items of interest.
10. CONSENT CALENDAR
Item 10.5 was removed from the Consent Calendar as request by staff.
It was moved by Councilmember Harrell, seconded by Councilmember Mederos, and unanimously carried to approve the items on the Consent Calendar as presented except for item 10.5.
10.1 Waive the reading of ordinances and approve reading by title only.
Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.
10.2 Special and/or Regular Meeting Minutes of September 5, 2023.
Recommended Action: Approve as submitted. [M. Hermann]
10.3 Second Reading and Adoption of Ordinance 2023-08.
Recommended Action: Adopt Ordinance 2023-08 amending Title 5 (Business Regulations) of the Tulare Municipal Code to add Chapter 5.62 (Disqualification of Contractors for Public Works Contracts). [M. Miller]
10.4 August 2023 Investments Report.
Recommended Action: Accept the monthly investments report for August 2023. [M. Gaboardi]
City Council Meeting Minutes September 19, 2023
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PULLED CONSENT CALENDAR ITEMS
10.5 Fire Department Memoranda of Understanding.
Recommended Action: Approve the enclosed MOUs for Division Chief Group, Non-Management Bargaining Group and Management Bargaining Group. [M.
Zamora]
Council Action: This item was pulled from the Consent Calendar at the request of staff due to the need of revisions. It will be brought back at a future meeting.
11. PUBLIC HEARINGS
11.1 Proposed 2022 Consolidated Annual Performance Evaluation Report (CAPER).
Recommended Action: Adopt a resolution approving the 2022 Consolidated Annual Performance Evaluation Report (CAPER) as presented; and authorize the City Manager or his designee to submit the CAPER to HUD on behalf of the City of Tulare.
Presented By: Community Development Director Mario Anaya Public Comment: The public hearing was opened at 7:39 p.m. Receiving no public comments, the public hearing was closed at 7:39 p.m.
Council Action: It was moved by Councilmember Harrell, seconded by Vice Mayor Isherwood, and unanimously carried to approve the item as presented.
12. GENERAL BUSINESS
12.1 PK0033 - Zumwalt Park Renovation Project.
Recommended Action: Award and authorize the City Manager to sign contracts related to the construction of City Project PK0033 to renovate Zumwalt Park; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% of each contract amount and approve the revised project sheet.
Task Description Contractor Amount
1. Construction Contractor Caliber Contracting Services, Inc. of Fresno, CA
$11,964,000
2. Construction Management
& Inspection
4Creeks of Visalia, CA $596,570
3. Materials Testing Krazan & Associates of Clovis,
CA
$29,765
4. Construction Surveying Lane Engineers of Tulare, CA $67,700
5. Labor Compliance Silvera Consulting of Galt, CA $31,780 Presented By: City Engineer Michael Miller and City Manager Marc Mondell Public Comment: The following spoke in support of the item: Kevin Mooney, Renee Soto, Ava Herrera, Jack Herrera, Donnette Silva-Carter, and Jacob Fraga. Mayor Sayre asked for a show of hands from the attendees that agreed with those that spoke in support of which a majority raised their hand. The following spoke in opposition of the item: Jason Bender.
Council Action: It was moved by Councilmember Sigala and seconded by Councilmember Mederos to approve the item as presented and direct staff to bring back items at future meetings including a discussion on issues brought up City Council Meeting Minutes September 19, 2023
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including parking, staff continue to look for alternative funding (non-DIF funds) for the project and try to restore the DIF funds, and options to deal with a nuisance building across the street. Following discussion, the motion was amended. It was moved by Councilmember Sigala, seconded by Councilmember Mederos, and unanimously carried to approve the item as presented and direct staff to bring back an item to a future Council meeting to discuss any negative impacts that may result from the project including parking, and to have staff to continue to look for alternative funding (non-DIF funds) for the project and try to restore the DIF funds.
12.2 FM0046 - Courthouse Renovation and Parking Lot Rehabilitation.
Recommended Action: Award and authorize the City Manager to sign contracts related to the construction of City Project FM0046 – Courthouse Renovation and Parking Lot Rehabilitation; and authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% of each contract amount and approve the revised project sheet.
Task Description Contractor Amount
1. Construction Contractors Various Construction Contracts $5,803,272.35
2. Materials Testing Krazan & Associates of Clovis,
CA
$13,990
3. Construction Surveying Guida of Fresno, CA $61,250
4. Labor Compliance Labor Consultants of California
of Hanford, CA
$25,500
Presented By: City Engineer Michael Miller and City Manager Marc Mondell Public Comment: Donnette Silva-Carter providing additional details as well as sharing the partnerships and benefits of the project; Gil Jaramillo of the Valley Community Small Business Development Center in support of the project; and John Harman in support of the project.
Council Action: It was moved by Councilmember Harrell, seconded by Councilmember Mederos, and unanimously carried to award and authorize the City Manager to sign contracts related to the construction of City Project FM0046 – Courthouse Renovation and Parking Lot Rehabilitation as presented. It was further moved by Councilmember Mederos, seconded by Mayor Sayre, and unanimously carried to authorize the City Manager or his designee to approve contract change orders in an amount not to exceed 10% of each contract amount and approve the revised project sheet.
12.3 EN0074 - Cross Avenue Street Improvement Project.
Recommended Action: Approve a revised project sheet reflecting increased construction costs and modified funding sources; and adopt a resolution amending the 2023/2024 Fiscal Year Budget allocating $1,100,000 to General Fund CIP from Fund 017 and revising Project EN0074 funding to include $1,100,000 from General Fund CIP.
Presented By: City Engineer Michael Miller
Public Comment: None
Council Action: It was the consensus of Council to table this item due to the late hour.
City Council Meeting Minutes September 19, 2023
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13. FUTURE AGENDA ITEMS - NONE SUBMITTED
14. STAFF UPDATES
Staff provided updates on department activities.
15. ADJOURN REGULAR MEETING
A moment of silence was held in honor of Retired Tulare County Sheriff Bob Wiley. The regular meeting was adjourned at 10:14 p.m.
Approved by Council: October 3, 2023
TERRY A. SAYRE, MAYOR
ATTEST:
MARC MONDELL, CITY CLERK
__________________________________
By Melissa Hermann, Chief Deputy City Clerk