Agenda packet — Tulare City Council, October 17, 2023

City of Tulare Page 1
City of Tulare
City Council
Notice and Agenda
Tulare Public Library & Council Chamber
491 North M Street, Tulare
www.tulare.ca.gov
Tuesday, October 17, 2023
6:00 p.m. – Special Meeting
7:00 p.m. – Regular Meeting
Mission Statement
To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper.

Attending and Participating in Meetings
Regular Council Meetings are held on the first and third Tuesdays of the month in the Council Chamber located in the Tulare Public Library at 491 North M Street, Tulare, subject to cancellation. Additional meetings of the City Council may be called as needed.

Attend meetings in person or access the meeting live via YouTube. For those that wish to provide public comment while not physically in attendance, call (559) 366-1849 during Public Comments and/or Public Hearing and General Business items. Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute device used for viewing the meeting.

City of Tulare YouTube Channel:
https://www.youtube.com/channel/UCdWZiv2o7do1JY0OvGe1_aw/videos Documents related to items on the agenda are accessible on the City’s website at www.tulare.ca.gov and available for viewing at the entrance of the Council Chamber.

Rules for Addressing Council
• Members of the public may address the City Council on matters within the jurisdiction of the City of Tulare.
• If you wish to address Council, please complete one of the yellow speaker cards located at the entrance to the Council Chamber and provide to the Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address the Council during the time that Council is considering that agenda item. Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the Public Comments portion of the meeting.
• When invited by the mayor to speak, please step up to the podium, state your name and city where you reside, and make your comments. Comments are limited to three minutes per speaker.

Americans with Disabilities Act
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification from the City Clerk’s Office at (559) 684-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

Agri-Center of the World
Mayor
Terry A. Sayre, District 2
Vice Mayor
Patrick Isherwood, District 5
Councilmembers
Jose Sigala, District 1
Stephen C. Harrell, District 3
Dennis A. Mederos, District 4
City Council Agenda – Special and Regular Meetings October 17, 2023 City of Tulare Page 2
NOTICE IS HEREBY GIVEN, pursuant to section 54956 of the California Government Code, that a special meeting of the City Council of the City of Tulare is hereby called.

1. CALL TO ORDER SPECIAL MEETING

2. STUDY SESSION - Comments at a special meeting are limited to items listed on the special meeting agenda. Each speaker will be allowed three minutes per item.

2.1 Stationary Mobile Vendors & Vendor Stands.

Recommended Action: Review and discuss options related to stationary mobile vendors and vendor stands, and provide direction to staff thereto. [M. Anaya]

3. ADJOURN SPECIAL MEETING
7:00 p.m. - REGULAR MEETING

4. CALL TO ORDER REGULAR MEETING

5. PLEDGE OF ALLEGIANCE AND INVOCATION - Dennis Sunderland, Pastor of Tulare Bethel Church, to deliver invocation.

6. PROCLAMATIONS & RECOGNITIONS

6.1 Support Your Local Chamber of Commerce Day Proclamation - October 18, 2023

6.2 World Polio Day Proclamation - October 24, 2023

6.3 Recognition of Officers for Heroic Actions

7. PUBLIC COMMENTS - This is the time for the public to comment on matters within the jurisdiction of the Tulare City Council that are not on the agenda. The Council asks that comments are kept brief and positive. The Council cannot legally discuss or take official action on request items that are introduced tonight. This is also the time for the public to comment on items listed under the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to Public Hearing or General Business items will be heard at the time those items are discussed. In fairness to all who wish to speak, each speaker will be allowed three minutes with a maximum time of 15 minutes per item unless otherwise extended by Council. Please begin your comments by stating your name and providing your city of residence.

8. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office 10 days prior to a Council meeting to be considered for this section of the agenda. No action will be taken on matters listed under Communications; however, the Council may direct staff to schedule issues raised during Communications for a future meeting.

9. COUNCIL REPORTS AND ITEMS OF INTEREST
6:00 p.m. – SPECIAL MEETING (STUDY SESSION)
City Council Agenda – Special and Regular Meetings October 17, 2023 City of Tulare Page 3

10. CONSENT CALENDAR - All Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

10.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

10.2 Special and/or Regular Meeting Minutes of October 3, 2023.

Recommended Action: Approve as submitted. [M. Hermann]

10.3 Fernjo Estates (Orchard 79) Subdivision Notice of Completion.

Recommended Action: Accept the required public works improvements for Fernjo Estates (Orchard 79) subdivision located east of Mooney Boulevard approximately

10.4 KCOK Ranch No. 3 Subdivision Notice of Completion.

10.5 Agreement for Sharing Cost of State Highway Electrical Facilities.

10.6 Purchase of Ford Transit Cargo Van for the Police Department.

10.7 Akers Street Irrevocable Offer of Dedication.

Recommended Action: Adopt a resolution accepting a portion of the Irrevocable Offer to dedicate real property along the Akers Street (also known as Gem Street) alignment south of Cartmill Avenue that was offered for dedication across Parcels 1, 7, and 8 of Parcel Map No. 5020 filed on December 31, 2010, in Book 51 or Parcel Maps at Page 26 in the Office of the Tulare County Recorder, from Robert W.

11. GENERAL BUSINESS - Comments related to General Business items are limited to three minutes per speaker, for a maximum of 30 minutes per item, unless otherwise extended by the Council.

11.1 Women’s Clubhouse Repair Contracts.

Recommended Action: Approve and authorize staff to enter into agreements for repairs to the Women’s Clubhouse including roof repair to be conducted by A+ Roofing in the amount of $2,400 and weatherization to be conducted by SANCO in the amount of $8,400. [M. Correa]

12. FUTURE AGENDA ITEMS - NONE SUBMITTED

13. STAFF UPDATES

14. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING

14.1 Public Employee Performance Evaluation (Gov. Code § 54957) Title: City Manager

15. RECONVENE FROM CLOSED SESSION

16. CLOSED SESSION REPORT - This is the time for Council to publicly report specified closed session action and the vote taken on those actions, if any.

17. ADJOURN REGULAR MEETING
The next regularly scheduled meeting of the Tulare City Council is Tuesday, November 7, 2023, at 7:00 p.m. in the Council Chamber, 491 North M Street, Tulare.

AFFIDAVIT OF POSTING AGENDA
I hereby certify, in conformance with Government Code Sections 54954.2 and 54956, this notice and agenda was posted in the kiosk at the front of City Hall, 411 E. Kern Avenue, as well as on the City of Tulare’s website (www.tulare.ca.gov).

POSTED: Thursday, October 12, 2023
Melissa Hermann, Chief Deputy City Clerk

OFFICE OF THE CITY MANAGER
To: Mayor and City Council Members
From: Marc Mondell, City Manager
Subject: October 17, 2023 Agenda Memo
Date: October 12, 2023
Time Estimates - Time estimates are provided as part of the Council’s effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council, by consensus, reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Items may be heard before or after the time estimated on the agenda. This may occur to best manage the time at a meeting or to adapt to the participation of the public. 6:00 p.m. - SPECIAL MEETING (STUDY SESSION)

1. CALL TO ORDER SPECIAL MEETING

2. STUDY SESSION - Comments at a special meeting are limited to items listed on the special meeting agenda. Each speaker will be allowed three minutes per item.

2.1 Stationary Mobile Vendors & Vendor Stands.

Recommended Action: Review and discuss options related to stationary mobile vendors and vendor stands, and provide direction to staff thereto. [M. Anaya]

3. ADJOURN SPECIAL MEETING
7:00 p.m. - REGULAR MEETING

4. CALL TO ORDER REGULAR MEETING

5. PLEDGE OF ALLEGIANCE AND INVOCATION - Dennis Sunderland, Pastor of Tulare Bethel Church, to deliver invocation.

6. PROCLAMATIONS & RECOGNITIONS [Time Estimate: 7:05-7:25 p.m.]

6.1 Support Your Local Chamber of Commerce Day Proclamation - October 18, 2023

6.2 World Polio Day Proclamation - October 24, 2023

6.3 Recognition of Officers for Heroic Actions

7. PUBLIC COMMENTS - This is the time for the public to comment on matters within the jurisdiction of the Tulare City Council that are not on the agenda. The Council asks that comments are kept brief and positive. The Council cannot legally discuss or take official action on request items that are introduced tonight. This is also the time for the public to comment on items listed under the Consent Calendar or to request an item from the Consent Tulare City Council Page 2
Agenda Memo - October 17, 2023
Calendar be pulled for discussion purposes. Comments related to Public Hearing or General Business items will be heard at the time those items are discussed. In fairness to all who wish to speak, each speaker will be allowed three minutes with a maximum time of 15 minutes per item unless otherwise extended by Council. Please begin your comments by stating your name and providing your city of residence. [Time Estimate: 7:25-7:35 p.m.]

8. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office 10 days prior to a Council Meeting to be considered for this section of the agenda. No action will be taken on matters listed under communications; however, the Council may direct staff to schedule issues raised during communications for a future agenda. Public comments will be limited to three minutes per topic unless otherwise extended by Council. [Time Estimate: 7:35- 7:35 p.m.]

9. COUNCIL REPORTS AND ITEMS OF INTEREST [Time Estimate: 7:35-7:40 p.m.]

10.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

10.2 Special and/or Regular Meeting Minutes of October 3, 2023.

Recommended Action: Approve as submitted. [M. Hermann]

10.3 Fernjo Estates (Orchard 79) Subdivision Notice of Completion.

Recommended Action: Accept the required public works improvements for Fernjo Estates (Orchard 79) subdivision located east of Mooney Boulevard approximately

0.25 miles south of Bardsley Avenue as complete, authorize the City Engineer to sign a Notice of Completion (NOC), and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office. [M. Miller]
Summary: On December 6, 2022, City Council approved the final map Fernjo Estates (Orchard 79) subdivision, which created 80 single-family residential lots, as shown in the attached exhibit. The overall subdivision comprises approximately 18.1 acres and consists of 80 lots.

The Subdivider, Orchard 79, LLC, a California Limited Liability Company, has completed construction of all required public works improvements in accordance with the approved plans and specifications for this subdivision.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Legal Review: Notice of Completion has been reviewed and approved as to form by the City Attorney.

Tulare City Council Page 3
Agenda Memo - October 17, 2023
Alternative Action: 1) Approve with changes - No impact; 2) Deny - Not approving the NOC would prevent residents from occupying their recently purchased homes; or 3) Table - A delay in the City accepting the improvements would prevent residents from occupying their recently purchased homes.

10.4 KCOK Ranch No. 3 Subdivision Notice of Completion.

Recommended Action: Accept the required public works improvements for KCOK Ranch No. 3 subdivision located east of Mooney Boulevard and north of Seminole Avenue as complete, authorize the City Engineer to sign a Notice of Completion (NOC), and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office. [M. Miller]
Summary: On November 28, 2022, City Council approved the final map of KCOK Ranch No. 3 subdivision, which created 48 single-family residential lots, as shown in the attached exhibit. The overall subdivision comprises approximately 110 acres and consists of 355 lots to be developed in 9 phases.

The Subdivider, SFT Capital LP, a California limited partnership, has completed construction of all required public works improvements in accordance with the approved plans and specifications for this subdivision.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Legal Review: Notice of Completion has been reviewed and approved as to form by the City Attorney.

Alternative Action: 1) Approve with changes - No impact; 2) Deny - Not approving the NOC would prevent residents from occupying their recently purchased homes; or 3) Table - A delay in the City accepting the improvements would prevent residents from occupying their recently purchased homes.

10.5 Agreement for Sharing Cost of State Highway Electrical Facilities.

Recommended Action: Adopt a resolution approving an agreement with the State of California Department of Transportation for the allocation of operation and maintenance costs of electrical facilities associated with intersections of state highways and city roads and authorizing the Mayor and City Manager to execute same on behalf of the City. [M. Miller]
Summary: This agreement supersedes previous agreements for this purpose, the most recent of which was approved on April 17, 2001. The purpose of the agreement is to establish the means by which costs are allocated between the State and City for the operation and maintenance of traffic signals, roadway lighting and sign lighting associated with intersections of state highways and city roads.

Fiscal Impact & Funding Source(s): Cost sharing under the prior agreement has been an ongoing expense for the City and has been paid through the Street Division’s General Fund Operations budget. Costs will likely increase under the new agreement, Tulare City Council Page 4
Agenda Memo - October 17, 2023
as the State has audited their inventory of shared facilities and found that additional facilities have been installed since the prior agreement in 2001.

Legal Review: The subject agreement has been reviewed and approved as to form by the City Attorney.

Alternative Action: 1) Approve with changes - The cost share agreement is a standard form developed by the State. Any deviation from the State’s standard format would be subject to the review and approval of the Headquarters of the State Department of Transportation; 2) Deny - Not approving the agreement could open the City to potential litigation and/or penalties; or 3) Table - While a minor delay in the City adopting the Resolution and executing the cost share agreement would not likely cause an issue with the State, they are hoping to have the new agreement in place shortly.

10.6 Purchase of Ford Transit Cargo Van for the Police Department.

Recommended Action: Award the purchase of one new/unused 2024 Ford Transit Cargo Van to National Auto Fleet Group, of Watsonville, CA using Sourcewell Contract No. 091521-NAF in the amount of $63,946.97, which includes all fees, tax and shipping. [T. Whitfield]
Summary: The City is a member of Sourcewell, which is a national public service agency that provides for cooperative purchasing for government agencies. Through the Sourcewell Contract No. 091521-NAF, staff is requesting authorization to purchase one new/unused 2024 Ford Transit Cargo Van from National Auto Fleet Group, of Watsonville, CA in the amount of $63,946.97.

The proposed truck is a replacement unit and is as follows:

Replacement
Unit New Vehicle Cost Original Budget
PD Unit #377 2024 Ford Van $63,946.97 $80,000
The proposed cargo van will replace unit #377 which is a 2008 Chevrolet Suburban currently operated by the Police Department, Investigations Division as an evidence and forensic processing unit. This vehicle was requested for replacement in the FY 2023/24 Fleet Replacement budget in the amount of $80,000. The van will require additional outfitting, estimated to cost an additional $10,000. If the purchase is approved, unit #377 will be surplussed once the new unit is received.

This is the first opening we have seen for the cargo vans. The Fleet Superintendent made contact and was able to place an order for the Ford Cargo van. Due to the time constraints, the City Manager approved the issuance of a purchase order to secure the van. If the City Council does not approve this item, the build will be canceled, and we will have to wait for the next availability of cargo vans through the National Auto Fleet Group.

Tulare City Council Page 5
Agenda Memo - October 17, 2023
Fiscal Impact & Funding Source(s): Funding for the purchase of the vehicle will come from the Police Department, Investigations Division Fleet Replacement Funds (Fund 604). The requested budget for this truck was $80,000 which is sufficient to cover the cost of the van including upfitting.

Legal Review: This item does not require review by the City Attorney’s office.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table. If not approved, the Police Department, Investigations Division will continue to use unit #377 until a new vehicle can be purchased.

10.7 Akers Street Irrevocable Offer of Dedication.

Wagner, Successor Trustee of Trust A of the Lanting family Trust and from Rutherford Investment Properties, LLC. Direct the City Clerk to cause a certified copy of the resolution accepting the Irrevocable Offer of Dedication to be recorded in the Office of the Tulare County Recorder and authorize the City Manager or his designee to sign a Certificate of Acceptance for the same. [M. Miller]
Summary: Parcel Map No. 5020 filed by Robert W. Wagner, Successor Trustee of Sub Trust A of the Lanting Family Trust and from Rutherford Investment Properties, LLC created 8 parcels along the west side of Retherford St. south of Cartmill Ave. An Irrevocable Offer of Dedication in favor of the City of Tulare was made along the Akers Street alignment frontage of Parcels 1, 7, and 8 of that map. A portion of the Irrevocable Offer along Parcels 1, 7, and 8 is necessary for the installation of wet and dry utilities and the construction of Akers Street.

Fiscal Impact & Funding Source(s): Until Akers Street is constructed, ongoing costs associated with weed control will be required along the Akers Street alignment.

Legal Review: Legal to review of the resolution prior to recordation.

Alternative Action: 1) Approve with changes would have minimal impact on construction costs and schedule; 2) Denying the acceptance of the Irrevocable Offer would have a significant impact on construction cost and schedule; or 3) Tabling the acceptance of the Irrevocable Offer could have a significant impact on construction costs and schedule.

11. GENERAL BUSINESS - Comments related to General Business items are limited to three minutes per speaker, for a maximum of 30 minutes per item, unless otherwise extended by the Council.

11.1 Women’s Clubhouse Repair Contracts. [Time Estimate: 7:55-8:25 p.m.] Recommended Action: Approve and authorize staff to enter into agreements for repairs to the Women’s Clubhouse including roof repair to be conducted by A+ Tulare City Council Page 6
Agenda Memo - October 17, 2023
Roofing in the amount of $2,400 and weatherization to be conducted by SANCO in the amount of $8,400. [M. Correa]
Summary: The Women’s Clubhouse, built in the late 1800’s, is located at 88 west Tulare Avenue and has not been utilized in eight years. To prolong the building’s life, some repairs are needed such as temporary roof repair, resealing of the building (windows/vents), capping off gas lines, disconnecting electric lines, and installing spark screen/rain cap at the chimney (bird/pest prevention).

As requested by staff received quotes for the roof repair, roof replacement, weatherization, and relocation of the building. At the August 1 Council meeting, Council directed staff to bring back the contracts for the roof repair and weatherization and identifying possible funding sources for the work.

Fiscal Impact & Funding Source(s): Office of Safety, Compliance, & Facilities will be utilizing the following funding source:
• Property Maintenance 048-4520-2014 $5,400
• Facilities Maintenance 048-4530-2014 $5,400
Total $10,800
Legal Review: This item does require legal review.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

12. FUTURE AGENDA ITEMS - NONE SUBMITTED [Time Estimate: 8:25-8:25 p.m.]

13. STAFF UPDATES [Time Estimate: 8:25-8:30 p.m.]

14. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING

14.1 Public Employee Performance Evaluation (Gov. Code § 54957) Title: City Manager

15. RECONVENE FROM CLOSED SESSION

16. CLOSED SESSION REPORT - This is the time for Council to publicly report specified closed session action and the vote taken on those actions, if any.

17. ADJOURN REGULAR MEETING
The next regularly scheduled meeting of the Tulare City Council is Tuesday, November 7, 2023, at 7:00 p.m. in the Council Chamber, 491 North M Street, Tulare.

WHEREAS, chambers of commerce across America and the world strive to address the community's top challenges and greatest opportunities through bold leadership and innovative problemsolving; and WHEREAS, chambers of commerce foster stronger, more vibrant communities by advocating for priorities to promote economic prosperity, boost quality of life and create access to meaningful employment and opportunity for all residents; and
WHEREAS, chambers of commerce are champions of communities, serving as a trusted resource for businesses, residents, and other stakeholders; and WHEREAS, chambers of commerce create catalytic community partnerships to build resilient economies and promote community-wide prosperity; and
WHEREAS, the Tulare Chamber of Commerce is in its 139th year currently representing 675 members in the greater Tulare area with over 12,000 employees within those businesses; and WHEREAS, the Tulare Chamber of Commerce has made significant contributions to the local community by delivering innovative programming of economic and workforce development, youth and adult leadership, tourism and community promotion, and meaningful event execution; and WHEREAS, the Tulare Chamber of Commerce is a recognized state leader in governmental affairs through its work to advocate for local businesses.

NOW, THEREFORE, we, the City Council of the City of Tulare, do hereby proclaim October 18, 2023 as
Support Your Local Ghamber of Commerce Day
in the City of Tulare and encourage Tulare residents to learn more about the Tulare Chamber of Commerce, its impact, its support of local businesses, and its role as the champion for a thriving community and economy.

Dated this 17th day of October 2023. o J"to^-
A re nay6r
ce Mayor
dLL
J s cilmember
Sft'lStephen
C +{n^pt
C. Harrell, Councilmember
Nr;'w,a A, tutwDennis A. Mederos, Gouncilmember
WHEREAS, World Polio Day is held on October 24 in celebration of the birth of Jonas Salk, the American researcher who developed the first polio vaccine in 1955; and WHEREAS, in 1985, Rotary launched PolioPlus and in 1988 helped establish the Global Polio Eradication lnitiative, which today includes the World Health Organization, U.S. Centers for Disease Control and Prevention, UNICEF, and the Bill & Melinda Gates Foundation, and Gavi, the Vaccine Alliance, to immunize the children of the world against polio; and WHEREAS, polio cases have dropped by 99.9 percent since 1988 and the world stands on the threshold of eradicating the disease; and
WHEREAS, to date, Rotary has contributed more than $2.2 billion and countless volunteer hours to protecting nearly 3 billion children in 122 countries and is working to raise an additional $50 million per year, which would be leveraged for maximum impact by an additional $100 million annually from the Bill & Melinda Gates Foundation; and
WHEREAS, these efforts are providing much-needed operational support, medical staff, laboratory equipment, and educational materials for health workers and parents; and WHEREAS, in addition, Rotary has played a major role in decisions by donor governments to contribute more than $10 billion to the effort; and
WHEREAS, there are over 1.2 million Rotary members in 36,000 clubs throughout the world that sponsor service projects to address such critical issues as poverty, disease, hunger, illiteracy, and the environment in their local communities and abroad; and
WHEREAS, members of Rotary Clubs throughout the world continue to contribute their time and their resources to support PolioPlus and the Global Polio Eradication lnitiative, and their efforts are providing much needed operational support, medical personnel, laboratory equipment, and educational materials for health works and parents.

NOW, THEREFORE, we, the City Council of the City of Tulare, do hereby proclaim October 24, 2023 as
World Polio Day
in the City of Tulare and encourage all citizens to join in the fight for a polio-free world Dated this 17th day of October 2023.

Jry{L J"'f*
Terry {. Sayre, Miyor k lshenrood, Vice Mayor
il*fi W; C An^.r,r.-
.lolf Si9ala, Councilmember Stephbn C. Harrell, Gouncilmember Nl,,.,ale A, tufu,r'aDennis A. Mederos, Gouncilmember
City of Tulare Page 1

CITY OF TULARE

CITY COUNCIL MEETING MINUTES
Tulare Public Library & Council Chamber
491 North M Street, Tulare
Tuesday, October 3, 2023
7:00 p.m. - Regular Meeting
COUNCIL PRESENT: Mayor Terry A. Sayre
Vice Mayor Patrick Isherwood
Councilmember Jose Sigala
Councilmember Stephen C. Harrell
Councilmember Dennis A. Mederos
STAFF PRESENT: City Manager Marc Mondell; City Attorney Mario Zamora; Chief Deputy City Clerk Melissa Hermann; Assistant City Manager Josh McDonnell; Assistant Finance Director Melanie Gaboardi; City Engineer Michael Miller; Streets Manager Gonzalo Ramirez; Community Services Director Jason Glick; Police Chief Fred Ynclan; Fire Chief Michael Ott; Human Resources Director Janice Avila; Community Development
Director Mario Anaya; Executive Director of Economic
Development and Redevelopment Traci Myers; Chief
Technology Officer Jason Bowling; Safety, Compliance &
Facilities Officer Manny Correa
Proper notice of this meeting was given pursuant to Government Code Section 54954.2.

1. CALL TO ORDER
Mayor Sayre called the regular meeting of the City Council to order at 7:00 p.m. in the Council Chamber located at 491 North M Street.

2. PLEDGE OF ALLEGIANCE AND INVOCATION
Jason Bender led the Pledge of Allegiance, and an invocation was given by Russ Siders, Senior Pastor of Sunrise Community Church.

3. PRESENTATIONS

3.1 Proclamation for Code Enforcement Officer Appreciation Week, October 8- 14, 2023.

3.2 Proclamation for Fire Prevention Week, October 8-14, 2023.

3.3 Rep’d Presentation. Mark Friese and Mike Baumwoll of Rep’d provided a demonstration on the service they offer.

3.4 Flock Safety Presentation. Hector Soliman of Flock Safety provided a presentation on the service they offer.

3.5 Race Communications Presentation. Raul Alcaraz of Race Communications provided a presentation including an update on their Tulare project.

Item #: 10.2
Consent
City Council Meeting Minutes October 3, 2023
City of Tulare Page 2

3.6 Adventist Health Tulare Presentation. Dr. Kaur and Dr. Ayala provided an updated on the hospital and health centers.

4. PUBLIC COMMENTS
The following provided public comment: Laura Fonseca and Russ Siders invited the Council to an event on Sunday put on by Transforming Tulare; and Barry Linder of the Building Industry Association (BIA) presented a letter from St. Bernard Group regarding the Zumwalt Park project.

5. COMMUNICATIONS
City Manager Marc Mondell advised of the WARN (Work Adjustment and Retraining Notification) letter received from Dreyer’s Grand Ice Cream regarding temporary layoffs associated with the temporary shutdowns at their Tulare facility for necessary upgrades.

6. COUNCIL REPORTS AND ITEMS OF INTEREST
Council reported out on recent events and discussed items of interest.

7. CONSENT CALENDAR
It was moved by Councilmember Sigala, seconded by Councilmember Mederos, and unanimously carried to approve the items on the Consent Calendar as presented.

7.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

7.2 Special and/or Regular Meeting Minutes of September 19, 2023.

Recommended Action: Approve as submitted. [M. Hermann]

7.3 Cancellation of January 2, 2024 Regular Meeting.

Recommended Action: Cancel the regular City Council meeting scheduled on January 2, 2024. [M. Hermann]

7.4 Annual Christmas Parade Encroachment Permit.

Recommended Action: Adopt a resolution approving an application for an encroachment permit to close and utilize a portion of State Route 137 in connection with the Annual Children’s Christmas Parade and Downtown Tree Lighting event. [M. Hermann]

7.5 Surplus Outdated Self-Contained Breathing Apparatus (SCBA).

Recommended Action: Adopt a resolution authorizing the surplus of the Fire Department’s SCBAs and donation to Valley Regional Occupational Program (Valley ROP). [M. Ott]

7.6 Final Map Acceptance – KCOK 5 & 9.

Recommended Action: Conditionally approve the final map and subdivision improvement agreement for Phase 5 and Phase 9 of the KCOK subdivision for recordation, and accept all easements and dedications offered to the City, subject to receipt of the signed final map, all fees, and other required items prior to December 2, 2023. [M. Miller]
City Council Meeting Minutes October 3, 2023
City of Tulare Page 3

7.7 Purchase of One Ford F-550 Truck for the Streets Division.

Recommended Action: Award the purchase of one new/unused 2024 Ford Super Duty F-550 truck to National Auto Fleet Group, of Watsonville, CA using Sourcewell Contract No. 091521-NAF in the amount of $105,325.57, which includes all fees, tax and shipping and approve the increase in budget by $25,325.57. [T. Whitfield]

7.8 Kings/Tulare Area Agency on Aging Agreements for 2023/2024.

Recommended Action: Authorize the City Manager or designee to sign agreements with the Kings/Tulare Area Agency on Aging (K/TAAA) for the City of Tulare to provide nutritional services through the 2023/2024 K/TAAA Senior Nutrition Program. [J. Glick]

7.9 SJVAPCD Electric Vehicle Grant.

Recommended Action: Adopt a resolution authorizing the City Manager or designee to apply for an electric vehicle grant from the San Joaquin Valley Air Pollution Control District (SJVAPCD) and sign all applicable paperwork. [M.

Correa]

8. GENERAL BUSINESS

8.1 Tulare Parks and Recreation Master Plan and Needs Assessment.

Recommended Action: Receive the recommendation of the Tulare Parks and Recreation Commission and adopt a resolution approving the Tulare Parks and Recreation Master Plan and Needs Assessment.

Presented By: Community Services Director Jason Glick
Public Comment: None
Council Action: It was moved by Councilmember Harrell, seconded by Councilmember Sigala, and unanimously carried to approve the item as presented.

8.2 EN0074 - Cross Avenue Street Improvement Project Resolution of Necessity for Property Acquisitions.

Recommended Action: Adopt a Resolution of Necessity for APN’s 168-340-005 and 168-340-006 (the “Properties”) authorizing the City Attorney to take the steps necessary to finalize the acquisition of the properties for the construction of the Cross Avenue Improvement Project by the City (the “Project”).

Presented By: City Attorney Mario Zamora
Public Comment: None
Council Action: It was moved by Councilmember Mederos, seconded by Councilmember Sigala, and unanimously carried to approve the item as presented.

8.3 Demolition of City Building (Old Library).

Recommended Action: Authorize the City Manager or designee to enter into a contract with Housley Demolition Co., Inc. in an amount not to exceed $171,826 for the demolition of the old library building located at 113 North F Street; and authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% of the contract amount ($17,182.60).

Presented By: Safety, Compliance & Facilities Officer Manny Correa City Council Meeting Minutes October 3, 2023
City of Tulare Page 4
Public Comment: None
Council Action: It was moved by Councilmember Mederos, seconded by Councilmember Harrell, and unanimously carried to table the item for future discussion.

9. FUTURE AGENDA ITEMS

9.1 Planned Temporary Shutdown at Dryer’s Grand Ice Cream Plant in Tulare.

Recommended Action: Councilmember Harrell withdrew this request following discussion.

10. STAFF UPDATES
Staff provided updates on department activities.

11. ADJOURNMENT
The regular meeting was adjourned at 9:53 p.m.

Approved by Council: October 17, 2023

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
__________________________________
By Melissa Hermann, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: October 17, 2023
Department: Engineering Services - Engineering
Submitted by: City Engineer Michael Miller
Agenda Title: Fernjo Estates (Orchard 79) Subdivision Notice of Completion

RECOMMENDED ACTION
Accept the required public works improvements for Fernjo Estates (Orchard 79) subdivision located east of Mooney Boulevard approximately 0.25 miles south of Bardsley Avenue as complete, authorize the City Engineer to sign a Notice of Completion (NOC), and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office.

SUMMARY
On December 6, 2022, City Council approved the final map Fernjo Estates (Orchard 79) subdivision, which created 80 single-family residential lots, as shown in the attached exhibit.

The overall subdivision comprises approximately 18.1 acres and consists of 80 lots.

FISCAL IMPACT & FUNDING SOURCE(S)
There is no fiscal impact associated with this action.

LEGAL REVIEW
Notice of Completion has been reviewed and approved as to form by the City Attorney.

ALTERNATIVE ACTION

1. Approve with changes – No impact.

2. Deny – Not approving the NOC would prevent residents from occupying their recently purchased homes.

3. Table – A delay in the City accepting the improvements would prevent residents from occupying their recently purchased homes.

ATTACHMENTS

1. Notice of Completion

2. Subdivision final map
Reviewed/Approved:

Item #: 10.3
Consent

10.3 Consent Page 1
RECORDING REQUESTED BY:

City of Tulare

WHEN RECORDED MAIL TO:

City Clerk
City of Tulare
4 1 1 East Kern Avenue
Tulare, CA 9 3 2 7 4 -4257
P URSUANT TO GOVERNMENT CODE SECTION 6 10 3 ,
NO RECORDING FEE REQUIRED.

N O T I C E O F C O M P L E T I O N

NOTICE IS HEREBY GIVEN THAT:

1. The City of Tulare, a Municipal Corporation, whose address is 411 East Kern Avenue, Tulare, California, 93274, is the owner of the real property, public works or structure hereinafter described.

2. The nature of the title of the stated owner is: In Fee.

3. On the 17h day of October 2023, a work of improvement on real property hereinafter described was completed by Orchard 79, LLC, a California Limited Company, the Subdivider of record, whose address is 17 Mayfair Drive, Rancho Mirage, CA 92270

4. The name of the surety for the work of improvements is Merchants Bonding Company (Mutual), P.O.

Box 14498, Des Moines, IA, 50306-3498.

5. The real property or public work or structure is described as follows:

Public Works Improvements for Fernjo (Orchard 79) subdivision.

6. The public works improvements were accepted as complete by the City Council of the City of Tulare on October 17, 2023.

Dated: CITY OF TULARE
A Municipal Corporation,
By:

Michael W. Miller, City Engineer
VERIFICATION:

I am the City Engineer of the City of Tulare and am authorized to make this verification on behalf of the City. I have read the foregoing Notice of Completion, know the contents thereof, and believe it to be true and correct to the best of my knowledge.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on ________________________ , 2023 at Tulare, California.

By: _________________________________
Michael W. Miller, City Engineer

10.3 Consent Page 2 ATTACHMENT 1

10.3 Consent Page 3
ATTACHMENT 2
Staff Report
Meeting: City Council
Date: October 17, 2023
Department: Engineering Services - Engineering
Submitted by: City Engineer Michael Miller
Agenda Title: KCOK Ranch No. 3 Subdivision Notice of Completion

RECOMMENDED ACTION
Accept the required public works improvements for KCOK Ranch No. 3 subdivision located east of Mooney Boulevard and north of Seminole Avenue as complete, authorize the City Engineer to sign a Notice of Completion (NOC), and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office.

SUMMARY
On November 28, 2022, City Council approved the final map of KCOK Ranch No. 3 subdivision, which created 48 single-family residential lots, as shown in the attached exhibit.

The overall subdivision comprises approximately 110 acres and consists of 355 lots to be developed in 9 phases.

FISCAL IMPACT & FUNDING SOURCE(S)
There is no fiscal impact associated with this action.

LEGAL REVIEW
Notice of Completion has been reviewed and approved as to form by the City Attorney.

ALTERNATIVE ACTION

1. Approve with changes – No impact.

2. Deny – Not approving the NOC would prevent residents from occupying their recently purchased homes.

3. Table – A delay in the City accepting the improvements would prevent residents from occupying their recently purchased homes.

ATTACHMENTS

1. Notice of Completion

2. Subdivision final map
Reviewed/Approved:

Item #: 10.4
Consent

10.4 Consent Page 1
RECORDING REQUESTED BY:

City of Tulare

WHEN RECORDED MAIL TO:

City Clerk
City of Tulare
4 1 1 East Kern Avenue
Tulare, CA 9 3 2 7 4 -4257
P URSUANT TO GOVERNMENT CODE SECTION 6 10 3 ,
NO RECORDING FEE REQUIRED.

N O T I C E O F C O M P L E T I O N

NOTICE IS HEREBY GIVEN THAT:

1. The City of Tulare, a Municipal Corporation, whose address is 411 East Kern Avenue, Tulare, California, 93274, is the owner of the real property, public works or structure hereinafter described.

2. The nature of the title of the stated owner is: In Fee.

3. On the October 17, 2023, a work of improvement on real property hereinafter described was completed by SFT Capital LP, a California limited partnership, the Subdivider of record, whose address is 20331 Irvine Avenue, Suite E2, Newport Beach, CA 92660

4. The name of the surety for the work of improvements is Harco National Insurance Company, 702 Oberlin Road, Raleigh, North Carolina 27605.

5. The real property or public work or structure is described as follows:

Public Works Improvements for KCOK Ranch, No. 3 subdivision.

6. The public works improvements were accepted as complete by the City Council of the City of Tulare on October 17, 2023.

Dated: CITY OF TULARE
A Municipal Corporation,
By:

Michael W. Miller, City Engineer
VERIFICATION:

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on ________________________ , 2023 at Tulare, California.

By: _________________________________
Michael W. Miller, City Engineer

10.4 Consent Page 2 ATTACHMENT 1

10.4 Consent Page 3
ATTACHMENT 2
Staff Report
Meeting: City Council
Date: October 17, 2023
Department: Engineering Services - Engineering
Submitted by: City Engineer Michael Miller
Agenda Title: Agreement for Sharing Cost of State Highway Electrical Facilities

RECOMMENDED ACTION
Adopt a resolution approving an agreement with the State of California Department of Transportation for the allocation of operation and maintenance costs of electrical facilities associated with intersections of state highways and city roads and authorizing the Mayor and City Manager to execute same on behalf of the City.

SUMMARY
This agreement supersedes previous agreements for this purpose, the most recent of which was approved on April 17, 2001. The purpose of the agreement is to establish the means by which costs are allocated between the State and City for the operation and maintenance of traffic signals, roadway lighting and sign lighting associated with intersections of state highways and city roads.

FISCAL IMPACT & FUNDING SOURCE(S)
Cost sharing under the prior agreement has been an ongoing expense for the City and has been paid through the Street Division’s General Fund Operations budget. Costs will likely increase under the new agreement, as the State has audited their inventory of shared facilities and found that additional facilities have been installed since the prior agreement in 2001.

LEGAL REVIEW
The subject agreement has been reviewed and approved as to form by the City Attorney.

ALTERNATIVE ACTION

1. Approve with changes – The cost share agreement is a standard form developed by the State. Any deviation from the State’s standard format would be subject to the review and approval of the Headquarters of the State Department of Transportation.

2. Deny – Not approving the agreement could open the City to potential litigation and/or penalties.

3. Table – While a minor delay in the City adopting the Resolution and executing the cost share agreement would not likely cause an issue with the State, they are hoping to have the new agreement in place shortly.

ATTACHMENTS

1. Resolution

2. Agreement for Sharing Cost of State Highway Electrical Facilities Reviewed/Approved:

Item #: 10.5
Consent

10.5 Consent Page 1
RECORDING REQUESTED BY:

City of Tulare
WHEN RECORDED MAIL TO:

City Clerk
City of Tulare
411 East Kern Avenue
Tulare, CA 93274-4257
PURSUANT TO GOVERNMENT CODE SECTION 6103,
NO RECORDING FEE REQUIRED.

RESOLUTION 2023-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE

APPROVING AN AGREEMENT WITH THE CALIFORNIA STATE DEPARTMENT OF

TRANSPORTATION FOR COST SHARING OF CERTAIN STATE HIGHWAY ELECTRICAL

FACILITIES IN THE CITY OF TULARE
WHEREAS, the State of California, through its Department of Transportation has presented an agreement for sharing State-incurred costs of operating and maintaining electrical facilities at the intersections of any State Highway Routes and any city street/road, and WHEREAS, the City Council has heard/read said Agreement in full and is familiar with the contents thereof.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare that said Agreement for Sharing Cost of State Highway Electrical Facilities with City of Tulare is hereby approved, and that the President of the Council and the Chief Deputy City Clerk are hereby directed to sign same on behalf of said City.

PASSED, APPROVED, AND ADOPTED this 17th day of October 2023.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

10.5 Consent Page 2 ATTACHMENT 1
6/23/2022
Tulare City EMA, TR06-2-0005

AGREEMENT FOR SHARING COST OF STATE HIGHWAY ELECTRICAL FACILITIES

WITH CITY OF TULARE
THIS AGREEMENT is made effective this ________ day of __________, 20_____, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as "STATE" and the City of Tulare, hereinafter referred to as “CITY” and collectively referred to as “PARTIES” This Agreement shall supersede any previous Agreement and/or Amendments thereto for sharing State-incurred costs with the CITY.

The cost of operating and maintaining flashing-beacons traffic-signals, traffic-signal systems, safety-lighting, and sign-lighting now in place at the intersection of any State Highway Route and any city street/road shall be shared as shown in Exhibit “A”.

1. Basis for Billing:

1.1. It is agreed that quarterly billings for flashing-beacons, traffic-signals, and traffic-signal systems shall be based on actual intersection costs, which are as follows:

1.1.1. Maintenance Labor, including overhead assessment, other expenses including, equipment, materials, and miscellaneous expenses

1.1.2. Electrical energy

1.2. It is agreed that quarterly billings for safety-lighting and sign-lighting shall be based on calculated unit-costs derived by averaging STATE's District-wide costs each quarter. Costs are as follows:

1.2.1. Maintenance Labor, including overhead assessment, other expenses including, equipment, materials, and miscellaneous expenses

1.2.2. Electrical energy

1.3. It is agreed that quarterly billings invoiced to CITY for STATE-owned and maintained electrical facilities identified in Exhibit “A” will be based on actual costs paid by STATE, when derived from utility company billings. STATE will bill CITY quarterly in arrears for any CITY share of electrical facilities expenses shown in Exhibit “A”.

10.5 Consent Page 3 ATTACHMENT 2
6/23/2022
Tulare City EMA, TR06-2-0005

2. Exhibit “A” will be amended, as necessary by written concurrence of both parties, to reflect changes to the system.

3. STATE costs and expenses assumed under the terms of this Agreement are conditioned upon the passage of the annual State of California Budget by the Legislature, the allocation of funding by the California Transportation Commission as appropriate, and the encumbrance of funding to the District Office of STATE to pay the billings by CITY.

4. LEGAL RELATIONS AND RESPONSIBILITIES

4.1.Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not PARTIES to this Agreement or to affect the legal liability of a PARTY to the Agreement by imposing any standard of care with respect to the operation and maintenance of STATE highways and local facilities different from the standard of care imposed by law.

4.2.Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction conferred upon STATE arising under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement with exception of those actions of STATE necessary to cure a noticed default on the part of the CITY.

4.3.Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY and arising under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.

5. TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES; by either party upon thirty (30) days' notice to the other party.

10.5 Consent Page 4
6/23/2022
Tulare City EMA, TR06-2-0005

6. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE for cause.

PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.

IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF TULARE STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By: __________________________
Terry A. Sayre, Mayor
Initiated and Approved
By: ___________________________
Marc Mondell, City Manager
By: ___________________________
John Liu, Deputy District Director
Maintenance and Operations
ATTEST:

By: __________________________
Melissa Hermann,
Chief Deputy City Clerk
By: __________________________
City Attorney

10.5 Consent Page 5
5/5/2022

EXHIBIT A
1 SIGNAL AND LIGHTING COST SHARING AGREEMENT
STATE and TULARE CITY
Effective June 1, 2022

BASIS OF COST DISTRIBUTION
State-Owned and Maintained by State
Billed by the State
STATE

ROUTE POSTMILE LIGHT ID LIGHT/SIGNAL LOCATION

PERCENT COST

DISTRIBUTION

STATE CITY

LIGHTING
99 025.500 025508 99 AND AVE 200 50 50
99 028.590 02858 BARDSLEY & 99 OC 50 50
99 028.590 02859 BARDSLEY & 99 OC 50 50
99 028.590 02860 BARDSLEY & 99 OC 50 50
99 028.590 02861 BARDSLEY & 99 OC 50 50
99 028.590 02862 BARDSLEY & 99 OC 50 50
99 028.590 02863 BARDSLEY & 99 OC 50 50
99 030.690 030687 99 & PROSPERITY AVE 34 66
99 030.690 030689 99 & PROSPERITY AVE 34 66
99 030.690 030693 99 & PROSPERITY AVE 34 66
99 031.869 031286 SR99 @ CARTMILL AVE NB ON END OF RAMP 1ST LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031320 SR99 @ CARTMILL AVE NB ON END OF RAMP 2ND LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.832 031329 SR99 @ CARTMILL AVE SB ON LAST LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031363 SR99 @ CARTMILL AVE SB FIRST LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031412 SR99 @ CARTMILL AVE NB OFF FIRST LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031446 SR99 @ CARTMILL AVE NB OFF SECOND LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031496 SR99 @ CARTMILL AVE NB OFF THIRD LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031528 SR99 @ CARTMILL AVE NB OFF FOURTH LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031562 SR99 @ CARTMILL AVE NB OFF FIFTH LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031722 SR99 @ CARTMILL AVE NB RAMP SWC SP SEC CARTMILL AND NB OFF RAMP 50 50
Commented [MM1]: Ramp intersection.

Commented [MM2]: Ramp intersection.

Commented [MM3]: Ramp intersection.

Commented [MM4]: Ramp.

10.5 Consent Page 6
5/5/2022

EXHIBIT A
1 99 031.832 031732
SR99 @ CARTMILL AVE NB LOOP RAMP 5TH RAMP

LIGHT LAST IN LOOP SP SEC CARTMILL AND NB OFF
RAMP
50 50
99 031.832 031734 SR99 @ CARTMILL AVE NB LOOP RAMP 4TH RAMP LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031758 SR99 @ CARTMILL AVE NB RAMP SWC SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031762 SR99 @ CARTMILL AVE NB LOOP RAMP 3RD RAMP LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031774 SR99 @ CARTMILL AVE WB AT RAMP GORE SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031780 SR99 @ CARTMILL AVE EB SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031786 SR99 @ CARTMILL AVE NB LOOP RAMP 2ND LIGHT NEAR GORE SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031788 SR99 @ CARTMILL AVE NB RAMP NEC 15TS SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031794 SR99 @ CARTMILL AVE NB RAMP NWC SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031806 SR99 @ CARTMILL AVE NB LOOP RAMP 1ST LIGHT BEGIN GORE SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031808 31808 SR99 @ CARTMILL AVE WB AT PED CROSSING SP SEC CARTMILL AND NB OFF RAMP PM 31.808 50 50
99 031.832 031818 SR99 @ CARTMILL AVE WB SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.832 031828 SR99 @ CARTMILL AVE EB 3RD DECO LIGHT SP SEC CARTMILL AND NB OFF RAMP 50 50
99 031.869 031837 SR99 @ CARTMILL AVE EB 2ND DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031845 SR99 @ CARTMILL AVE EB 1ST DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031850 SR99 @ CARTMILL AVE WB 1ST DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031857 SR99 @ CARTMILL AVE SEC E LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031858 SR99 @ CARTMILL AVE WB 2ND DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031863 SR99 @ CARTMILL AVE SWC E LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031867 SR99 @ CARTMILL AVE WB 3RD DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031877 SR99 @ CARTMILL AVE WB 3RD DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031879 SR99 @ CARTMILL AVE WB 4TH/LAST DECO POLE SP NWC SR99 @ SB OFF RAMP 50 50
Commented [MM5]: Ramp.

Commented [MM6]: Ramp.

Commented [MM7]: Ramp.

Commented [MM8]: Spacing falls where City standards
would have required light on Cartmill.

Commented [MM9]: Ramp.

10.5 Consent Page 7
5/5/2022

EXHIBIT A
1 99 031.869 031883 SR99 @ CARTMILL AVE NWC 15TS SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 031885 SR99 @ CARTMILL AVE NWC E LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.832 031942
SR99 @ CARTMILL AVE NB MAINLINE NEAR GORE NB

DIRECT ON RAMP SP SEC CARTMILL AND NB OFF
RAMP
50 50
99 031.869 032123 SR99 @ CARTMILL AVE SB OFF 3RD LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 032157 SR99 @ CARTMILL AVE SB OFF 2ND LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
99 031.869 032191 SR99 @ CARTMILL AVE SB OFF 1ST LIGHT SP NWC SR99 @ SB OFF RAMP 50 50
137 014.971 014973 137 & E ST 50 50
137 014.971 014974 137 & E ST 50 50
137 014.971 014975 137 & E ST 50 50
137 014.971 014976 137 & E ST 50 50
137 015.451 015381 SR 137 @ J ST. 50 50
137 015.451 015382 SR 137 @ J ST. 50 50
137 015.451 015383 SR 137 @ J ST. 50 50
137 015.451 015384 SR 137 @ J ST. 50 50
137 015.810 01579 SR 137 @ M ST. 50 50
137 015.810 01580 SR 137 @ M ST. 50 50
137 015.810 01581 SR 137 @ M ST. 50 50
137 015.810 01582 SR 137 @ M ST. 50 50
137 015.932 015933 O STREET AND TULARE STREET 50 50
137 015.932 015934 O STREET AND TULARE STREET 50 50
137 015.932 015935 O STREET AND TULARE STREET 50 50
137 015.932 015936 O STREET AND TULARE STREET 50 50
137 016.150 01611 TULARE AND CHERRY AVENUE 67 33
137 016.150 01613 TULARE AND CHERRY AVENUE 67 33
137 016.510 01647 TULARE STREET AND BLACKSTONE AVENUE 50 50 137 016.510 01648 TULARE STREET AND BLACKSTONE AVENUE 50 50 137 016.510 01649 TULARE STREET AND BLACKSTONE AVENUE 50 50 137 016.510 01650 TULARE STREET AND BLACKSTONE AVENUE 50 50 137 017.000 01700 TULARE AVENUE AND LA SPINA STREET 50 50 137 017.000 01701 TULARE AVENUE AND LA SPINA STREET 50 50 137 017.000 01702 TULARE AVENUE AND LA SPINA STREET 50 50 137 017.000 01703 TULARE AVENUE AND LA SPINA STREET 50 50

SIGNALS
99 031.756 E4617 SR99 @ CARTMIL NB OFF TRAFFIC SIGNAL SERVICE LOCATION SEC 50 50
99 031.869 E4618 SR99 @ CARTMIL SB OFF TRAFFIC SIGNAL SERVICE LOCATION NWC 50 50
Commented [MM10]: Cartmill S/B Ramp Signal.

Commented [MM11]: Cartmill/Ramp Signal.

Commented [MM12]: Ramp.

Commented [MM13]: Ramp.

Commented [MM14]: Ramp.

10.5 Consent Page 8
5/5/2022

EXHIBIT A
1 99 003.069 E4686
E4686 SR99 SB OFF RAMP PROSPERITY AND
BLACKSTONE 50 50
137 015.451 E4601 SR137 @ INYO & J ST 50 50
137 015.450 E4602 SR137 @ INYO & K ST 50 50
137 015.810 E4603 SR137 @ M ST & TULARE AVE 50 50
137 015.900 E4604 SR137 @ O ST & TULARE AVE 50 50
137 016.150 E4605 SR137 @ CHERRY AVE & TULARE AVE 67 33 137 017.000 E4607 SR137 @ LASPINA - SIGNAL SOUTHWEST CORNER OF TULARE AVENUE AND LA SPINA STREET 50 50
137 14.971 E4694 SR137 @ E ST. 50 50

FLASHERS
137 014.610 EF622 EF622 SR137 @ HOWARD SCHOOL - FLASHERS NORTHEAST CORNER INYO AVE AND CALIFORNIA ST 50 50

10.5 Consent Page 9
Staff Report
Meeting: City Council
Date: October 17, 2023
Department: Public Works - Fleet Maintenance
Submitted by: Trisha Whitfield, Public Works Director
Agenda Title: Purchase of Ford Transit Cargo Van for the Police Department

RECOMMENDED ACTION
Award the purchase of one new/unused 2024 Ford Transit Cargo Van to National Auto Fleet Group, of Watsonville, CA using Sourcewell Contract No. 091521-NAF in the amount of $63,946.97, which includes all fees, tax and shipping.

SUMMARY
The City is a member of Sourcewell, which is a national public service agency that provides for cooperative purchasing for government agencies. Through the Sourcewell Contract No. 091521-NAF, staff is requesting authorization to purchase one new/unused 2024 Ford Transit Cargo Van from National Auto Fleet Group, of Watsonville, CA in the amount of $63,946.97.

The proposed truck is a replacement unit and is as follows:

The Sourcewell purchasing contract is available to agencies nationwide and is therefore very competitive and very limited. On October 9, 2023, National Auto Fleet Group notified staff that the ordering window for Ford Transit Cargo Vans was open. This is the first opening we have seen for the cargo vans. The Fleet Superintendent made contact and was able to place an order for the Ford Cargo van. Due to the time constraints, the City Manager approved the issuance of a purchase order to secure the van. If the City Council does not approve this item, the build will be canceled, and we will have to wait for the next availability of cargo vans through the National Auto Fleet Group.

FISCAL IMPACT & FUNDING SOURCE(S)
Funding for the purchase of the vehicle will come from the Police Department, Investigations Division Fleet Replacement Funds (Fund 604). The requested budget for this truck was $80,000 which is sufficient to cover the cost of the van including upfitting.

Item #: 10.6
Consent

10.6 Consent Page 1

LEGAL REVIEW
This item does not require review by the City Attorney’s office.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table
If not approved, the Police Department, Investigations Division will continue to use unit #377 until a new vehicle can be purchased.

ATTACHMENTS

1. Vehicle Specifications from the National Auto Fleet Group Reviewed/Approved:

10.6 Consent Page 2

10.6 Consent Page 3 ATTACHMENT 1

10.6 Consent Page 4

10.6 Consent Page 5

10.6 Consent Page 6

10.6 Consent Page 7

10.6 Consent Page 8

10.6 Consent Page 9

10.6 Consent Page 10

10.6 Consent Page 11
Staff Report
Meeting: City Council
Date: October 17, 2023
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Akers Street Irrevocable Offer of Dedication

RECOMMENDED ACTION
Adopt a resolution accepting a portion of the Irrevocable Offer to dedicate real property along the Akers Street (also known as Gem Street) alignment south of Cartmill Avenue that was offered for dedication across Parcels 1, 7, and 8 of Parcel Map No. 5020 filed on December 31, 2010, in Book 51 or Parcel Maps at Page 26 in the Office of the Tulare County Recorder, from Robert W. Wagner, Successor Trustee of Trust A of the Lanting family Trust and from Rutherford Investment Properties, LLC. Direct the City Clerk to cause a certified copy of the resolution accepting the Irrevocable Offer of Dedication to be recorded in the Office of the Tulare County Recorder and authorize the City Manager or his designee to sign a Certificate of Acceptance for the same.

SUMMARY
Parcel Map No. 5020 filed by Robert W. Wagner, Successor Trustee of Sub Trust A of the Lanting Family Trust and from Rutherford Investment Properties, LLC created 8 parcels along the west side of Retherford St. south of Cartmill Ave. An Irrevocable Offer of Dedication in favor of the City of Tulare was made along the Akers Street alignment frontage of Parcels 1, 7, and 8 of that map. A portion of the Irrevocable Offer along Parcels 1, 7, and 8 is necessary for the installation of wet and dry utilities and the construction of Akers Street.

FISCAL IMPACT & FUNDING SOURCE(S)
Until Akers Street is constructed, ongoing costs associated with weed control will be required along the Akers Street alignment.

LEGAL REVIEW
Legal to review of the resolution prior to recordation.

ALTERNATIVE ACTION

1. Approve with changes would have minimal impact on construction costs and schedule.

2. Denying the acceptance of the Irrevocable Offer would have a significant impact on construction cost and schedule.

3. Tabling the acceptance of the Irrevocable Offer could have a significant impact on construction costs and schedule.

ATTACHMENTS

1. Parcel Map No. 5020

2. Resolution

3. Akers Street Certificate of Acceptance
Reviewed/Approved:

Item #: 10.7
Consent

10.7 Consent Page 1

10.7 Consent Page 2
ATTACHMENT 1
RECORDING REQUESTED BY:

City of Tulare
WHEN RECORDED MAIL TO:

City Clerk
City of Tulare
411 East Kern Avenue
Tulare, CA 93274-4257
PURSUANT TO GOVERNMENT CODE SECTION 6103,
NO RECORDING FEE REQUIRED.

RESOLUTION 2023-XX

A RESOLUTION OF THE COUNCIL OF THE CITY OF TULARE

ACCEPTING A PORTION OF THE IRREVOCABLE OFFER OF DEDICATION ACROSS PARCEL 1, 7, AND 8 IN MAP NO. 5020 FILED ON DECEMBER 31, 2010, IN BOOK 51 OF PARCEL MAPS AT PAGE 26 IN THE OFFICE OF THE TULARE COUNTY RECORDER WHEREAS, Robert W. Wagner, Successor Trustee of Sub Trust A of the Lanting Family Trust and Rutherford Investment Properties, LLC, a California limited liability company, made an Irrevocable Offer to Dedicate real property across the Akers Street (also known as Gem Street) frontage of Parcels 1, 7, and 8 on Parcel Map No. 5020 filed on December 31, 2010 in Book 51 of Parcel Maps at Page 26 in the Office of the Tulare County Recorder; and WHEREAS, the City Council of the City of Tulare, at their meeting on December 21, 2010, acknowledged said Irrevocable Offer of Dedication; and WHEREAS, at 8:00 a.m., on December 31, 2010, said Irrevocable Offer of Dedication was recorded in the Office Records of the County of Tulare; and WHEREAS, said Irrevocable Offer of Dedication is located along Akers Street (also known as Gem Street) between Cartmill Avenue and Retherford Street; and WHEREAS, said Irrevocable Offer of Dedication will be used for the installation of wet and dry utilities and the construction of street improvements.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare that a portion of the Irrevocable Offer of Dedication as shown on the attached Exhibit “A” and Exhibit “B” of real property across the Akers Street (also known as Gem Street) frontage of Parcels 1, 7, and 8 that was offered for dedication on Parcel Map No. 5020 filed on December 31, 2010, in Book 51 of Parcel Maps at Page 26 in the Office of the Tulare County Recorder is hereby accepted.

PASSED, APPROVED, AND ADOPTED this 17th day of October 2023.

TERRY A. SAYRE, MAYOR
ATTEST:

MARC MONDELL, CITY CLERK
By Melissa Hermann, Chief Deputy City Clerk

10.7 Consent Page 3 ATTACHMENT 2

10.7 Consent Page 4

10.7 Consent Page 5

OFFICE OF THE CITY CLERK

CERTIFICATE OF ACCEPTANCE
THIS IS TO CERTIFY, that the interest in real property conveyed by the Irrevocable Offer of Dedication in fee by Parcel Map No. 5020 filed on December 31, 2010, in Book 51 of Parcel Maps at Page 26 in the Office of the Tulare County Recorder, from Robert W. Wagner, Successor Trustee of Sub Trust A of the Lanting Family Trust and Rutherford Investment Properties, LLC, a California limited liability company, to the City of Tulare, a Municipal Corporation of the State of California, a portion was duly accepted by the City Council of the City of Tulare on October 17, 2023, and by the same order of the City Council of the City of Tulare, the City Manager was authorized to execute this Certificate of Acceptance to be recorded with the Irrevocable Offer of Dedication.

CITY OF TULARE
By:

Marc Mondell, City Manager
ATTEST:

Melissa Hermann, Chief Deputy City Clerk

10.7 Consent Page 6 ATTACHMENT 3
Staff Report
Meeting: City Council
Date: October 17, 2023
Department: Office of Safety, Compliance, & Facilities
Submitted by: Safety, Compliance, & Facilities Officer Manuel Correa Agenda Title: Women’s Clubhouse Repair Contracts

RECOMMENDED ACTION
Approve and authorize staff to enter into agreements for repairs to the Women’s Clubhouse including roof repair to be conducted by A+ Roofing in the amount of $2,400 and weatherization to be conducted by SANCO in the amount of $8,400.

SUMMARY
The Women’s Clubhouse, built in the late 1800’s, is located at 88 west Tulare Avenue and has not been utilized in eight years. To prolong the building’s life, some repairs are needed such as temporary roof repair, resealing of the building (windows/vents), capping off gas lines, disconnecting electric lines, and installing spark screen/rain cap at the chimney (bird/pest prevention).

FISCAL IMPACT & FUNDING SOURCE(S)
Office of Safety, Compliance, & Facilities will be utilizing the following funding source:
• Property Maintenance 048-4520-2014 $5,400
• Facilities Maintenance 048-4530-2014 $5,400
Total $10,800

LEGAL REVIEW
This item does require legal review.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. A+ Roofing Invoice

2. SANCO Improvement Contract
Reviewed/Approved:

Item #: 11.1
General Business

11.1 General Business Page 1

INVOICE
Providing the Highest Grade in Roofing! Date: 6/2/23
INVOICE # A1337
To: City of Tulare 88 W. Tulare
Tulare Ca 93274
Salesperson Job Payment Terms Due Date
Manny Repairs around A/C
unit
None Upon completion
Qty Description Unit
Price
Line Total
1 A/C Areas: Install any needed plywood and install comp shingle to match.

No Labor Warranty on repairs
$2,400.00
Subtotal 2,400.00
Sales
Tax
0 Total $2,400.00
Make all checks payable to A+ Roofing Co
Thank you for your business!
24174 Rd. 212
Lindsay Ca 93247
Phone: 559-859-3274
Email: [email protected]

11.1 General Business Page 2 ATTACHMENT 1

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Tulare City CouncilOctober 17, 2023

Tulare City Council
October 17, 2023