Agenda packet — Tulare City Council, September 16, 2025 (part 1 of 2)

City of Tulare Page 1 of 4
Tulare Public Library & Council Chamber Tuesday, September 16, 2025 491 North M Street, Tulare CA 93274 6:00 p.m. Special Meeting www.tulare.ca.gov 7:00 p.m. Regular Meeting
Mission Statement
To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper.

Regular City Council meetings are held on the first and third Tuesdays of the month in the Council Chamber located in the Tulare Public Library at 491 North M Street, Tulare, subject to cancellation.

Additional meetings of the City Council may be called as needed.

Members of the public may attend meetings in person or access the meeting live via YouTube. For those that wish to provide public comment while not physically in attendance, you may call (559) 366-1849 during Public Comment. Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting.

Members of the public may address the City Council on matters within the jurisdiction of the City of Tulare.

A person desiring to address the City Council is encouraged to complete a public comment card and provide to the city clerk prior to the start of the meeting. Comments are limited to three minutes per speaker unless extended by the Council. Depending upon the extent of the agenda and number of persons desiring to speak on an issue, the mayor may, at the beginning of the item, limit the time for individual comments. When invited by the mayor to speak, please approach the lectern and begin your comments by stating your name and city of residence.
• All remarks shall be addressed to the Council as a body and not to any member thereof. • No person, other than the City Council and person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the City Council, without the permission of the mayor.
• No question shall be asked of a councilmember or a member of City staff except through the mayor.
• Questions and comments from the public shall be limited to the subject under consideration, except for those items introduced under Public Comment. • No person shall engage in disorderly or boisterous conduct which disturb, disrupt, impede, or otherwise render the orderly conduct of the meeting infeasible. Persons engaging in such conduct may be subject to ejection of the meeting pursuant to Government Code Sections 54954.3 and 54957.95.

Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification from the City Clerk’s Office at (559) 684-4200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting.

City of Tulare YouTube Channel: https://www.youtube.com/@cityoftulare3805 Documents related to items on the agenda are accessible on the City’s website at www.tulare.ca.gov. Copies are also available for public inspection at the City Clerk’s Office located at City Hall, 411 E. Kern Avenue, Second Floor, during normal business hours.

City Councilmembers
Patrick Isherwood, Mayor
Steve Harrell, Vice Mayor
Jose Sigala
Terry A. Sayre
City Council Meeting Notice & Agenda Dennis A. Mederos
City Council Meeting Agenda Tuesday, September 16, 2025 City of Tulare Page 2 of 4
6:00 P.M. SPECIAL MEETING

1. CALL TO ORDER

2. STUDY SESSION - Comments at a special meeting are limited to items listed on the special meeting agenda. Each speaker will be allowed three minutes per item. For those that wish to provide public comment while not physically in attendance, you may call (559) 366-1849. Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting.

2.1 Adventure Park Operations and Elk Bayou Nature Preserve Master Plan RFP.

Recommended Action: Receive a presentation and provide direction to staff thereto.

3. ADJOURNMENT
7:00 P.M. REGULAR MEETING

4. CALL TO ORDER

5. PLEDGE OF ALLEGIANCE AND INVOCATION – Ty Davis, Pastor at Tulare Community Church, to deliver an invocation.

6. PUBLIC COMMENT - Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from acting on any matter not on the agenda; however, your comments may be referred to staff for follow up. This is also the time for the public to comment on items listed under the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to Public Hearing and General Business items will be heard at the time those items are discussed. In fairness to all who wish to speak, public comment is limited to a total of fifteen minutes with each speaker allowed three minutes, unless otherwise extended by Council. Please begin your comments by stating your name and providing your city of residence. For those that wish to provide public comment while viewing the meeting online, you may call (559) 366-1849. Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting.

7. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office ten days prior to a Council meeting to be considered for this section of the agenda. No action will be taken on matters listed under Communications; however, the Council may direct staff to schedule issues raised during Communications for a future meeting.

8. COUNCIL REPORTS AND ITEMS OF INTEREST

9. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately.

9.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances by waived.

9.2 Approval of City Council Meeting Minutes.

Recommended Action: Approve the minutes of the special and/or regular meeting of September 2, 2025. [M. Wilcox]
City Council Meeting Agenda Tuesday, September 16, 2025 City of Tulare Page 3 of 4

9.3 Second Reading and Adoption of Ordinance 2025-13.

9.4 Monthly Investments Report.

Recommended Action: Accept the monthly investments report for June 2025. [M. Roberts]

9.5 Water Line Easement – McDonalds (Vineyard Commercial Center).

9.6 Grant of Easement to SCE for Utilities in Landscaping Outlots.

9.7 Purchase of 2026 Ford Police Interceptors.

9.8 Pavement Management System Update Contract.

Recommended Action: Award and authorize the city manager to execute an agreement with International Cybernetics Company, LP (d.b.a. IMS Infrastructure Management Services), of Largo, FL in the amount of $78,480.00 for the 2025 Pavement Management System Update subject to minor, conforming and clarifying changes acceptable to both the city attorney and the city manager. [J. Bowling]

9.9 All-Way Stop Designation for Intersection of Inyo Avenue and O Street.

9.10 Settlement and Release Agreement.

Recommended Action: Approve the Settlement and Release Agreement in the matter of City of Tulare v. Carolina Gamero de Garnica, Tulare County Superior Court Case No. VCU322185. [M. Zamora]

9.11 Economic Development Updates.

Recommended Action: Receive an update on economic development activities in the City of Tulare. [J. Gomez]
City Council Meeting Agenda Tuesday, September 16, 2025 City of Tulare Page 4 of 4

10. PUBLIC HEARING - Comments related to Public Hearing items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by Council. For those that wish to provide public comment while viewing the meeting online, you may call (559) 366-1849.

Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting.

10.1 Proposed 2024 Consolidated Annual Performance Evaluation Report.

11. GENERAL BUSINESS - Comments related to General Business items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by Council. For those that wish to provide public comment while viewing the meeting online, you may call (559) 366-1849.

Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting.

11.1 Voting Delegate Selection for Annual CalCities Conference.

12. FUTURE AGENDA ITEMS - NONE SUBMITTED

13. STAFF UPDATES

14. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING

14.1 Conference with Labor Negotiators (Gov. Code § 54957.6) Agency Designated Representative: City Attorney Zamora, City Manager Mondell, Assistant City Manager Gaffery, Deputy City Manager/CTO Bowling
Unrepresented Employee: Fire Battalion Chiefs

14.2 Public Employee Performance Evaluation (Gov. Code § 54957) Title: City Manager

15. RECONVENE FROM CLOSED SESSION

16. CLOSED SESSION REPORT - This is the time for Council to publicly report specified closed session action and the vote taken on those actions, if any.

17. ADJOURNMENT
The next regularly scheduled meeting of the Tulare City Council is Tuesday, October 7, 2025, at 7:00 p.m. in the Council Chamber, 491 North M Street, Tulare.

AFFIDAVIT OF POSTING AGENDA
I hereby certify, in conformance with Government Code Sections 54954.2 and 54956, this agenda was posted in the kiosk at the front of City Hall, 411 E. Kern Avenue, as well as on the City of Tulare’s website (www.tulare.ca.gov).

POSTED: Thursday, September 11, 2025 Melissa Wilcox, Chief Deputy City Clerk Office of the City Manager
411 East Kern, Tulare, CA 93274
559.684.4200 | www.tulare.ca.gov
To: Mayor and City Council Members
From: Marc Mondell, City Manager
Subject: September 16, 2025 Agenda Memo
Date: September 11, 2025
Time estimates are provided as part of the Council’s effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress.

The Council, by consensus, reserves the right to use more or less time on any item, to change the order of items, and/or to continue items to another meeting. Items may be heard before or after the time estimated on the agenda. This may occur to best manage the time at a meeting or to adapt to the participation of the public.
6:00 p.m. Special Meeting

1. CALL TO ORDER

2.1 Adventure Park Operations and Elk Bayou Nature Preserve Master Plan RFP.

Recommended Action: Receive a presentation and provide direction to staff thereto.

3. ADJOURNMENT
7:00 p.m. Regular Meeting

4. CALL TO ORDER

5. PLEDGE OF ALLEGIANCE AND INVOCATION - Ty Davis, Pastor at Tulare Community Church, to deliver an invocation.

8. COUNCIL REPORTS AND ITEMS OF INTEREST [Time Estimate: 7:20 p.m.]

9.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

9.2 Approval of City Council Meeting Minutes.

Recommended Action: Approve the minutes of the special and/or regular meeting of September 2, 2025. [M. Wilcox]

9.3 Second Reading and Adoption of Ordinance 2025-13.

Recommended Action: Adopt Ordinance 2025-13 repealing and replacing Section 1.16.010 (Time, place of regular meetings) of Chapter 1.16 (Council Meetings) of the Tulare Municipal Code to change the start time of regular City Council meetings to 5:30 p.m. [M. Mondell] Summary: Regular City Council meetings are currently scheduled to begin at 7:00 p.m., as established in Tulare Municipal Code Section 1.16.010. In recent years, meetings have frequently extended past 10:00 p.m., with some concluding near or after 11:00 p.m. These late hours, following full workdays for both staff and councilmembers, contribute to fatigue and reduced productivity, particularly during the later portions of meetings when critical decisions are often made.

To address these concerns and promote efficiency and well-being, on August 5, 2025, staff recommended that the Council consider an earlier start time. Following discussion, the Council directed that regular meetings begin at 5:30 p.m.

Pursuant to Section 14 of the City Charter, regular meeting times must be established by ordinance. The attached ordinance repeals and replaces Section 1.16.010 of the Tulare Municipal Code to reflect the new start time.

The proposed ordinance was introduced and subsequently passed-to-print by Council on September 2, 2025. The ordinance will take effect 30 days following adoption.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

Tulare City Council Page 3 of 11
Agenda Memo - September 16, 2025

9.4 Monthly Investments Report.

Recommended Action: Accept the monthly investments report for June 2025. [M. Roberts] Summary: The investments report for June 2025 is submitted for Council review and acceptance.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

9.5 Water Line Easement – McDonalds (Vineyard Commercial Center).

Recommended Action: Accept a Grant of Easement for water line purposes from F & C Farming, a California Liability Partnership, for the repair and maintenance of a water line and associated appurtenances to provide city water service a parcel located within The Vineyard Commercial Center at the northwest corner of Prosperity Avenue and Mooney Boulevard; and authorize the City Manager or his designee to sign the Certificate of Acceptance for the same. [M. Miller]
Summary: A City owned and maintained water line is being installed throughout The Vineyard Commercial Center located at the northwest corner of Prosperity Avenue and Mooney Boulevard. A portion of this water line will extend across a parcel currently being developed for a McDonald’s restaurant. This grant of easement will give the City a 15-foot-wide easement on that parcel to allow for the installation, repair and maintenance of the City water line.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: The dedication or abandonment of water line easements does not require an environmental review.

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The standard formats used by staff for Grants of Easement and Certificates of Acceptance have been reviewed and approved as to form by the City Attorney.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Staff would work with the Developer to accommodate changes requested by Council; 2) Deny - The proposed easement is necessary for completion of the City owned and maintained water main serving the subject. As the associated improvements are intended to be part of the water system serving the entirety of The Vineyards Commercial Center, denial of the easement could have negative impacts on the overall development of the commercial center; or 3) Table - Tabling the item could result in delay to the McDonalds project construction schedule.

Tulare City Council Page 4 of 11
Agenda Memo - September 16, 2025

9.6 Grant of Easement to SCE for Utilities in Landscaping Outlots.

Recommended Action: Authorize the City Manager to execute a Grant of Easement and Certificate of Conveyance to Southern California Edison Company (SCE) for installation and maintenance of SCE utilities located within Landscaping Outlot D and Outlot E of the Farrar Estates No. 2 subdivision, subject only to minor conforming and clarifying changes acceptable to the City Attorney and City Manager [M. Miller]
Summary: As part of the subdivision improvements for Phase 2 of the Farrar Estates subdivision, the developer was required to underground existing overhead SCE electrical lines located along the subdivision’s Morrison Street frontage. The undergrounding of electrical lines requires certain structures, such as enclosures, vaults, manholes, etc., to be placed at ground level. SCE is proposing to locate these structures and conduit within the Farrar Estate subdivision’s landscape lot along the west side of Morrison Street. Landscape lots are deeded to the City as part of the Landscape Maintenance District established for the subdivision.

Landscape lots that are not also designated as street right-of-way are not included in the City’s existing franchise agreements with SCE, and a separate easement is required for SCE to construct, maintain, and repair utilities located within these lots. The conveyance of easements to SCE is normal practice when development is required to underground existing SCE infrastructure, and portions of that infrastructure are located outside of the City street right-ofway.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The submittal from SCE follows their standard format and has been accepted in prior SCE easement dedication requests made to the City.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Changes made to the easement would require a new submittal from the applicant and review by staff. Changes would be brought to a later Council meeting for acceptance of the Grant of Easement and Certificate of Conveyance.

Changes would delay the installation of SCE utilities and, in turn, the occupancy of homes within the Farrar Estates subdivision; 2) Deny - Denial of the easement request would not allow SCE to construct, maintain, and repair utilities located in these lots, and in turn would not allow the Developer to complete the Morrison Street frontage improvements that were required as a condition of approval for the Farrar Estates subdivision, ultimately preventing occupancy of homes within the Farrar Estates subdivision; or 3) Table - Tabling the SCE easement request would delay SCE’s ability to proceed with the relocation and undergrounding of their utilities and would impact the Developer’s ability to complete Morrison Avenue frontage improvements and, in turn, delay the occupancy of homes in the Farrar Estates subdivision.

9.7 Purchase of 2026 Ford Police Interceptors.

Recommended Action: Award the purchase of three new/unused 2026 Ford Police Interceptor Utility (K8A) AWD vehicles to National Auto Fleet Group of Watsonville, CA using Sourcewell Contract No. 091521-NAF in the amount of $173,107.98. [T. Whitfield] Summary: The City is a member of Sourcewell, which is a national public service agency that provides for cooperative purchasing for government agencies. Through the Sourcewell Contract Tulare City Council Page 5 of 11
Agenda Memo - September 16, 2025
No. 091521-NAF, staff is requesting authorization to purchase three new/unused 2026 Ford Police Interceptor Utility vehicles from National Auto Fleet Group, of Watsonville, CA in the amount of $173,107.98.

The FY 2026 budget included three new police officer positions for the Police Department. With those new positions, three new Police Interceptor expansion vehicles were also included in the budget request. The adopted Fleet Replacement budget includes $240,000 for the expansion vehicles.

Fiscal Impact & Funding Source(s): The cost for each unit is $57,702.66 for a total cost of $173,107.98. The expansion vehicles were budgeted in Fund 605 in the amount of $80,000 per vehicle. The remaining funds for each vehicle will be used to fully outfit the units for service.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table. If this request is denied, staff will wait to order the units.

9.8 Pavement Management System Update Contract.

The City of Tulare pavement management system was first implemented in 2000 and last updated in 2014. A pavement management system tracks and models the conditions of the roadways and helps forecast the funding levels needed to maintain roadways. Building and maintaining a pavement management system to help forecast funding needs is a very common practice for municipal governments.

On August 8, 2025, the City of Tulare issued RFP #26-824 for the Pavement Management Program Update 2025. The City received 8 responses to the RFP. A review and selection committee was formed, which determined that International Cybernetics Company, LP, of Largo, Florida, doing business as IMS Infrastructure Management Services (IMS), was the firm who best demonstrated an understanding of the project parameters, and an ability to perform the work in a manner consistent with the City’s expectations.

Included in the project’s scope of work are the following tasks:

1. Review and update of the City’s existing pavement management system,

2. Addition of new street segments constructed or annexed since the last system update,

3. Creation of a GIS layer that can be used to create exhibits depicting existing and projects pavement conditions as generated by the pavement management system, Tulare City Council Page 6 of 11
Agenda Memo - September 16, 2025

4. Survey of all City-owned and maintained street segments to determine existing pavement conditions,

5. Update of the maintenance and rehabilitation strategies utilized by the pavement management system to develop proposed maintenance and budget scenarios,

6. Creation of multiple budgetary analysis and funding scenarios to assist decision makers in assessing fiscal needs and programming pavement management projects, and

7. Preparation of a final report and presentation to City Council.

IMS is an established firm with extensive experience with conducting pavement condition assessments and performing pavement management system updates. The project team that IMS has identified for the City’s pavement management system update is well qualified to perform the work.

Fiscal Impact & Funding Source(s): Included in FY 2026 Capital Improvement Budget is project “EN0060 Annual Transportation Planning.” The purpose of this project to perform planning for transportation system maintenance, improvements and expansion projects. One of the ways this is accomplished is through surveying and updating the inventory and condition of all roadways within the City of Tulare.

The proposal from IMS identifies a fee of $78,480 to complete the project’s scope of work requirements. This cost is less than what was budgeted for the project in the FY 2026 Capital Improvement Budget.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The agreement will conform to the City’s standard professional services agreement format previously approved by the city attorney, subject to minor, conforming and clarifying changes acceptable to both the city attorney and the city manager.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Staff would work with the selected consultant to incorporate changes requested by Council; 2) Deny - Council could elect to reject all proposals, direct staff to change the scope of the project, and release a new RFP with a different scope; or 3) Table - Tabling the item would delay completion of the project.

9.9 All-Way Stop Designation for Intersection of Inyo Avenue and O Street.

Recommended Action: Adopt a resolution designating the intersection of Inyo Avenue and O Street as an all-way stop intersection and authorizing the installation of corresponding stop control. [M. Miller]
Summary: The City of Tulare received a citizen request to convert the intersection of Inyo Avenue and O Street from a two-way stop control intersection to an all-way stop control intersection. The request was forwarded to the City’s Transportation Management Team, which authorized a traffic study for the intersection. Peters Engineering Group of Clovis, CA was tasked with preparing the study under their existing on-call services contract with the City to evaluate whether the all-way stop warrants identified in the California Manual of Uniform Traffic Control Devices (CMUTCD) were met for the intersection.

Tulare City Council Page 7 of 11
Agenda Memo - September 16, 2025
The traffic study prepared by Peters Engineering Group offers the following Conclusion and Recommendation:
“The observed traffic volumes, calculated delays, and crash history satisfy the criteria presented in the California Manual of Traffic Control Devices (CMUTCD) for installation of multi-way stop control at the intersection of Inyo Avenue and O Street. It is recommended that the City of Tulare consider installation of all-way stop control”.

The findings and recommendations of the traffic study were presented to the City’s Transportation Management Team, who concurred and recommends that the intersection of Inyo Avenue and O Street be designated as an all-way stop intersection in accordance with the attached Resolution.

Fiscal Impact & Funding Source(s): Funding is budgeted to cover the estimated $1,500 expense through the Street Department’s Maintenance Materials account.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Staff would work with the consultant that prepared the traffic study to address changes requested by Council; 2) Deny - Council could opt to not approve the resolution, resulting in the intersection remaining as 2-way stop control intersection. The City could incur liability by not following the recommendations of the traffic study, which were based upon the standards and guidelines contained within the CMUTCD; or 3) Table - Tabling the item would delay implementation of the recommendations of the traffic study, which could carry some liability risk.

9.10 Settlement and Release Agreement.

Recommended Action: Approve the Settlement and Release Agreement in the matter of City of Tulare v. Carolina Gamero de Garnica, Tulare County Superior Court Case No. VCU322185. [M. Zamora]
Summary: Staff previously engaged in communications with the owners of the subject property, APN 164-150-025, commonly known as 1826 W. Prosperity Avenue, in the City of Tulare, County of Tulare, State of California, to obtain a 916 square foot permanent utility easement for Southern California Edison overhead utility lines. On April 16, 2025, staff sent the property owners an offer in the sum of $900.00.

On May 20, 2025, the City Council adopted a Resolution of Necessity, finding that the public interest and necessity require the 916 square foot permanent utility easement to allow for relocation of Southern California Edison overhead utility lines to improve the intersection of Prosperity Avenue and West Street from its current stop sign control to a fully signalized intersection, and that the same is planned or located in the manner that is most compatible with the greatest public good and least private injury. On June 4, 2025, the City Attorney’s Office filed a complaint in eminent domain, Tulare County Superior Court Case No. VCU322185, seeking to acquire by eminent domain a 916 square foot permanent utility easement for overhead utility lines on APN 164-150-025.

Tulare City Council Page 8 of 11
Agenda Memo - September 16, 2025
The City Attorney’s Office has been in contact with the property owner’s representative. After discussion, staff and the owner of the subject property have come to an agreement on the following terms:
- City is to pay the property owner the original April 16, 2025 offer amount of $900.00 within thirty (30) days of the approval of the Settlement and Release Agreement; - The property owner is to execute a Grant of Easement for the 916 square foot permanent utility easement for overhead utility lines within thirty (30) days of the approval of the Settlement and Release Agreement.

Fiscal Impact & Funding Source(s): To be determined.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The proposed agreement was reviewed and approved by the City Attorney’s Office.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

9.11 Economic Development Updates.

Recommended Action: Receive an update on economic development activities in the City of Tulare. [J. Gomez]
Summary: Attached is the August 2025 Economic Development Bulletin identifying activities and projects that took place in the previous month highlighting four elements of economic development.
• Building permits issued pertaining to residential and commercial improvements along with the total value of those improvements
• Business licenses that were issued for either new businesses, change of ownership, or businesses that failed to have a business license previously • Active projects that will have a sizeable impact on economic development • Site Plan Review projects that have been submitted to the City that could positively address commercial and residential needs
This is an informational item only and does not require any action by the City Council.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Tulare City Council Page 9 of 11
Agenda Memo - September 16, 2025
Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting. [Time Estimate: 7:35 p.m.]

10.1 Proposed 2024 Consolidated Annual Performance Evaluation Report.

Recommended Action: Adopt a resolution as presented approving the 2024 Consolidated Annual Performance Evaluation Report (CAPER); and authorize the City Manager or his designee to submit the CAPER to HUD on behalf of the City of Tulare. [N. Brar] Summary: The City’s Community Development Department (CDD), in cooperation with other departments, oversees most federal and state grants addressing community development and social service issues. In order to utilize Community Development Block Grant (CDBG) and other federal grants on a yearly basis, CDD staff must prepare Annual Action Plans (AAP) and Consolidated Annual Performance Evaluation Reports (CAPER). An AAP identifies service levels and anticipated budgets on all activities ahead of each program year, while a CAPER describes the City’s progress toward achieving the goals set under a current Consolidated Plan.

Copies of current and previous Annual Action Plans, Consolidated Plan, and CAPERs are available on the CDD webpage at:
https://www.tulare.ca.gov/government/departments/community-development/housing-grantsservices/public-notices The 2024 CAPER details the outcomes of activities and projects implemented with CDBG funds between July 1, 2024, and June 30, 2025. During this period, the City committed a total of $1,089,306 in CDBG funds across five (5) activities with goals aligned to the City’s Consolidated Plan. The specific CDBG activities implemented during the 2024 Program Year are listed in Tables 1 and 2 below.

Table 1 – 2024 CDBG Activities
Consolidated Plan Goal Activity and Funding Commitment
Public Infrastructure • Street & Utility Improvements - Apricot & Academy Project and K-9 Bane Dog Park- $600,000
Support homeless and public
services
• Funding for a Licensed Marriage Family Therapist
(LMFT) with Salt + Light to provide street outreach,
case management and housing navigation-
$109,000
Preserve and develop affordable
housing • Minor home repair and rehabilitation program with Self Help Enterprises - $185,000
Maintain effective program
administration and planning
• Personnel and operating costs incurred by
Community and Economic Development Department
- $130,000
Total number of activities and
amount of CDBG funds
Five (5)
• $ 1,024,000
2024 Consolidated Annual Performance Evaluation Report
Of the five activities undertaken in Program Year 2024, two successfully met their original goal and were completed. Salt + Light provided valuable case management and housing navigation Tulare City Council Page 10 of 11
Agenda Memo - September 16, 2025
services, while maintaining clear communications with the City and potential housing management companies. Self-Help Enterprises offered services to improve housing stability for residents who were committed to participating. The public infrastructure projects, Academy & Apricot and K-9 Bane Dog Park concluded this year within budget. The City maintained an adequate spend down ratio with HUD and reallocated a larger than usual balance of CDBG funds due to carryover funds from the prior program year as the public infrastructure project had to be delayed to the 2024 Program Year.

Program administration and planning costs remained below the mandated 20 percent threshold, and total public service expenditures stayed under the 15 percent limit. In total, the City expended $1,047,588 in Program Year 2024, representing about 96.2 percent of all CDBG funds. The draft of the 2024 CAPER provides a more detailed account of both service-level and financial outcomes.

Fiscal Impact & Funding Source(s): Community Development Block Grant Funding for Fiscal Year 2024 (Fund 077). There is no fiscal impact associated with this action, as this is merely a required report on the preceding Program Year 2024 expenditures.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: A notice of public hearing was published in The Visalia Times Delta on August 20, 2025, which is at least number 15 days prior to the public hearing.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table. If the draft 2024 CAPER is not adopted at this or a subsequent meeting, the City may risk being out of compliance with the Department of Housing and Urban Development.

Please note that there will be approximately a 20-second delay in broadcast for viewers. When calling in, mute the device used for viewing the meeting. [Time Estimate: 7:50 p.m.]

11.1 Voting Delegate Selection for Annual CalCities Conference.

Recommended Action: Select a voting delegate and alternate for the General Assembly at the League of California Cities Annual Conference; and authorize the city clerk to execute and submit the voting delegate form. [M. Wilcox]
Summary: The Annual League of California Cities Conference is scheduled for October 8-10, 2025, in Long Beach. Councilmembers Mederos and Sigala are attending.

In order to vote on resolutions and/or other matters during the General Assembly on Friday, October 10, the Council must designate a voting delegate. The Council may also appoint an alternate. The voting delegate form should be submitted no later than September 24.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Tulare City Council Page 11 of 11
Agenda Memo - September 16, 2025
Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

12. FUTURE AGENDA ITEMS - NONE SUBMITTED [Time Estimate: 7:55 p.m.]

13. STAFF UPDATES [Time Estimate: 7:55 p.m.]

14. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING [Time Estimate: 8:00 p.m.]

14.1 Conference with Labor Negotiators (Gov. Code § 54957.6) Agency Designated Representative: Specify names of designated representatives attending the closed session
Unrepresented Employee: Specify position title or unrepresented employee who is the subject of the negotiations

14.2 Public Employee Performance Evaluation (Gov. Code § 54957) Title: City Manager

15. RECONVENE FROM CLOSED SESSION [Time Estimate: 9:15 p.m.]

16. CLOSED SESSION REPORT - This is the time for Council to publicly report specified closed session action and the vote taken on those actions, if any.

17. ADJOURNMENT [Time Estimate: 9:15 p.m.]
The next regularly scheduled meeting of the Tulare City Council is Tuesday, October 7, 2025, at 7:00 p.m. in the Council Chamber, 491 North M Street, Tulare.

City of Tulare Page 1 of 4

CITY OF TULARE

CITY COUNCIL MEETING MINUTES
Tulare Public Library & Council Chamber
491 North M Street, Tulare
Tuesday, September 2, 2025
6:30 p.m. Special Meeting
7:00 p.m. Regular Meeting
Proper notice of this meeting was given pursuant to Government Code Section 54954.2 and 54956.

COUNCIL PRESENT: Mayor Patrick Isherwood
Vice Mayor Steve Harrell
Councilmember Jose Sigala
Councilmember Terry A. Sayre
Councilmember Dennis A. Mederos
STAFF PRESENT: City Manager Marc Mondell; City Attorney Mario U. Zamora; Chief Deputy City Clerk Melissa Wilcox; Assistant City Manager Thomas W. Gaffery IV; Deputy City Manager/Chief Technology Officer Jason Bowling; Chief Financial Officer Mark Roberts; City Engineer Michael Miller; Public Works Director Trisha Whitfield; Community Services Director Chris Orr; Police Chief Fred Ynclan; Fire Chief Michael Ott; General Services Director Manny Correa; Community Development Director Mario Anaya; Executive Director of Economic Development & Redevelopment Jennifer Gomez

1. CALL TO ORDER
Mayor Isherwood called to order the special meeting of the Tulare City Council at 6:34 p.m. in the Council Chamber located at 491 North M Street.

2. PUBLIC COMMENT PERTAINING TO CLOSED SESSION ITEMS
There were no public comments.

3. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING

3.1 Conference with Legal Counsel - Existing Litigation (Gov. Code § 54956.9(d)(1)) Name of Case: VCU317197 Laborers International Union of North America Local 294 and People of the State of California, Ex Rel. Rob Bonta, Attorney General of the State of California v. City of Tulare
The City Council recessed to closed session at 6:35 p.m.

4. RECONVENE FROM CLOSED SESSION
The City Council reconvened from closed session at 7:22 p.m.

5. CLOSED SESSION REPORT
Mayor Isherwood advised there was no reportable action from closed session.

6. ADJOURNMENT
Mayor Isherwood adjourned the special meeting at 7:22 p.m.

Item #: 9.2
Consent
City Council Meeting Minutes Tuesday, September 2, 2025 City of Tulare Page 2 of 4

7. CALL TO ORDER
Mayor Isherwood called to order the regular meeting of the City Council at 7:23 p.m. in the Council Chamber located at 491 North M Street.

8. PLEDGE OF ALLEGIANCE AND INVOCATION
Fire Chief Ott led the Pledge of Allegiance, and an invocation was given by Steve Duyst, Pastor of Tulare Community Church.

9. PROCLAMATIONS & RECOGNITIONS

9.1 Recognition to Tulare Baseball Association 9U All-Stars for Accomplishments.

Mayor Isherwood presented certificates of recognition to members of the Tulare Baseball Association 9U Cal Ripken All-Stars for their accomplishments this season.

10. PUBLIC COMMENT
There were no public comments.

11. PRESENTATIONS

11.1 Tulare County Regional Transportation Agency (TCRTA) Update. Derek Winning, Executive Director of TCRTA, provided a brief presentation updating the City Council on the work of the TCRTA.

12. COMMUNICATIONS
City Manager Marc Mondell advised there were no communications.

13. COUNCIL REPORTS AND ITEMS OF INTEREST
Council reported on recent events and discussed items of interest.

14. CONSENT CALENDAR
It was moved by Councilmember Sigala, seconded by Vice Mayor Harrell, and unanimously carried to approve the items on the Consent Calendar as presented.

14.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

14.2 Approval of City Council Meeting Minutes.

Recommended Action: Approve the minutes of the special and/or regular meeting of August 19, 2025. [M. Wilcox]

14.3 Downtown Tulare PBID Committee Appointment.

Recommended Action: Appoint Adrian Herrera to the Downtown Tulare Property-Based Improvement District Committee. [J. Gomez]

14.4 Conditional Final Map Acceptance – Mission Creek.

Recommended Action: Conditionally approve the final map and subdivision improvement agreement for the Mission Creek subdivision for recordation, and accept all easements and dedications offered to the City, subject to receipt of the signed final map, all fees, and other required items prior to November 01, 2025. [M. Miller] City Council Meeting Minutes Tuesday, September 2, 2025 City of Tulare Page 3 of 4

14.5 Liberty Hill Phase 1 Notice of Completion.

Recommended Action: Accept the required public works improvements for Phase 1 of the Liberty Hill subdivision located on the northwest corner of West Street and Bardsley Avenue, authorize the City Engineer to sign a Notice of Completion (NOC), and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office. [M. Miller]

14.6 Water Line Easement for CIP Project WT0055 – Hwy 99 Water Crossing.

Recommended Action: Accept a relocated Grant of Easement for water line purposes from Quest Equity, LLC, and authorize a Quitclaim Deed for a portion of a prior easement that will no longer be needed. Authorize the City Manager or his designee to sign the Certificate of Acceptance and Certificate of Conveyance for the same. [M. Miller]

14.7 2024-25 Transportation Development Act Claim.

Recommended Action: Adopt a resolution 1) concurring with the Tulare County Regional Transportation Authority’s claim of a portion of the City of Tulare’s Fiscal Year 2025 Transportation Development Act allocation in the amount of $1,118,207.49 in State Transit Assistance, $1,716,303.28 in Local Transportation Funds, and $165,680.85 in State of Good Repair Apportionment “SGR” funds, and 2) authorizing the City of Tulare’s claim of the remainder of $2,170,188.74 in Local Transportation Funds. [M. Miller]

15. GENERAL BUSINESS

15.1 First Reading of Ordinance to Change Council Meeting Time.

Recommended Action: Pass-to-print an ordinance repealing and replacing Section

1.16.010 (Time, place of regular meetings) of Chapter 1.16 (Council Meetings) of the Tulare Municipal Code to change the start time of regular City Council meetings to 5:30 p.m.

Presented By: City Manager Mondell
Public Comment: There were no public comments.

Council Action: It was moved by Councilmember Mederos, seconded by Vice Mayor Harrell, and unanimously carried to approve the item as presented.

16. FUTURE AGENDA ITEMS - NONE SUBMITTED

17. STAFF UPDATES
Staff provided updates on department activities.

18. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING ITEMS

18.1 Conference with Labor Negotiators (Gov. Code § 54957.6) Agency Designated Representatives: City Attorney Zamora, City Manager Mondell, Assistant City Manager Gaffery, Deputy City Manager/CTO Bowling Employee Organization(s): California League of City Employees Associations, Tulare Police Officers Union, Tulare Police Management Group, Tulare Professional Fire Fighter Association – Management, Tulare Professional Fire Fighter Association – NonManagement Unrepresented Employee(s): All unrepresented employees
The City Council recessed to closed session at 8:16 p.m.

19. RECONVENE FROM CLOSED SESSION
The City Council reconvened from closed session at 8:53 p.m.

City Council Meeting Minutes Tuesday, September 2, 2025 City of Tulare Page 4 of 4

20. CLOSED SESSION REPORT
City Attorney Zamora advised there was no reportable action.

21. ADJOURNMENT
Seeing no further business to discuss, Mayor Isherwood adjourned the regular meeting at 8:53 p.m.

These meeting minutes were approved by the Council on September 16, 2025.

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Marc Mondell, City Clerk
__________________________________
By Melissa Wilcox, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: City Manager
Submitted by: Marc Mondell, City Manager
Agenda Title: Second Reading and Adoption of Ordinance 2025-13

RECOMMENDED ACTION
Adopt Ordinance 2025-13 repealing and replacing Section 1.16.010 (Time, place of regular meetings) of Chapter 1.16 (Council Meetings) of the Tulare Municipal Code to change the start time of regular City Council meetings to 5:30 p.m.

SUMMARY
Regular City Council meetings are currently scheduled to begin at 7:00 p.m., as established in Tulare Municipal Code Section 1.16.010. In recent years, meetings have frequently extended past 10:00 p.m., with some concluding near or after 11:00 p.m. These late hours, following full workdays for both staff and councilmembers, contribute to fatigue and reduced productivity, particularly during the later portions of meetings when critical decisions are often made.

The proposed ordinance was introduced and subsequently passed-to-print by Council on September 2, 2025. The ordinance will take effect 30 days following adoption.

FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item does not require legal review.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table
Item #: 9.3
Consent

ATTACHMENTS

1. Ordinance 2025-13
Reviewed/Approved:

ORDINANCE 2025-13

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TULARE
REPEAL AND REPLACE SECTION 1.16.010 (TIME, PLACE OF REGULAR MEETINGS) OF CHAPTER 1.16 (COUNCIL MEETINGS) OF THE TULARE MUNICIPAL CODE WHEREAS, regular meetings of the Tulare City Council have been held at 7:00 p.m.; and WHEREAS, it is the desire of the City Council to change the regular meeting start time to 5:30 p.m.; and
WHEREAS, pursuant to Section 14 of the City’s Charter, regular meeting times are set by ordinance.

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Tulare as follows:

SECTION 1. Section 1.16.010 of Chapter 1.16 of the Tulare Municipal Code is hereby repealed and replaced to read as follows:

1.16.010 Time, place of regular meetings.

The regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hour of 5:30 p.m., local time, in the City of Tulare Council Chamber, unless any such Tuesday shall fall upon a holiday, in which instance the regular meeting may be held at the same hour and place on the next succeeding evening that is not a holiday. The City Council, at their discretion, may schedule a regular meeting at another location within the city limits as needed to allow for appropriate accommodation.

SECTION 2. If any section, subsection, sentence, clause, or phrase of this ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity of the other remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.

SECTION 3. Pursuant to Section 15 of the Charter of the City of Tulare, it is ordered that a summary of this ordinance be issued in a daily newspaper of general circulation in the City of Tulare for one day and that the ordinance be available in at least one public place at the City offices. This ordinance shall be in full force and effect 30 days from and after the date of its adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 16th day of September 2025.

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Marc Mondell, City Clerk
By Melissa Wilcox, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: Finance
Submitted by: Mark Roberts, Chief Financial Officer
Agenda Title: Monthly Investments Report

RECOMMENDED ACTION
Accept the monthly investments report for June 2025.

SUMMARY
The investments report for June 2025 is submitted for Council review and acceptance.

FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item does not require legal review.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. June 2025 Investments Report
Reviewed/Approved:

Item #: 9.4
Consent

CITY OF TTILARE

SUMMARY TREASURER'S REPORT

SUMMARY OF ALL IIWESTMENTS
June 30,2025
BOOK
VALUE
MARKET
VALUE
C{'RRENT
YIELD

BOOKVALUE
%oF
TOTAL

93.66%
TYPE OF INVI,STMENTIJNRESTRICTED INVESTMENTS - SEE PAGE 2RESTRICTED INVESTMENTS - SEE PAGE 3 TOTAL II.,N'ESTMENTS
Respectfully submitted, Mark Roberts, Chief Financial Officer 234,959,403 232,014,465 1.718%

15.908.761 15.908.761 N/A
V/&',e K*W*
634Yo
250,868,164 247,923,226 N/A 100.00%
Note: The City's financial statements will report market values, not book values, at June 30 each year I certiff that this report reflects all City investments and complies with the investment policy of the City of Tulare as approved by City Council.Furthermore, I certi$ that suffrcient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditures for the next six months.Presented to the City Council on September 16,2025 Presented to the Board of Public Utility Commissioners on September 18,2025 oel03l2s
Date
T:\Finance\lnvestments\2024-2025 lnvestments Reports\l2 - June 2025 lnvestment report.xlsm

ISSUER OF

IIWESTMENT

CITY OF TULAR-E

SUMMARY TREASURER'S REPORT, CONTINUED

SUMMARY OF UNRESTRICTED INVESTMENTS
June 30,2025
DATES: INTER.ESTRATES:

ACQUISMON STATT,D
MATURITY CURRENTYIELD PARVALUE TI?E OF II{I'ESTMENT
Petty Cash N/A
Checking Account - City Wells Fargo Bank
Local Agency Investnent Fund (LAIF) State of Califomia
Money Market Mutual Fund Various
Sub-Total
Fixed Income Investnents Various (See page 4-10)
Investnents in Safekeeping With BNY Westem Trust Company N/AN/A
N/A
On Demand
Various
On Demand
Various
On Demand
N/A

4.269%
N/A

4.304%
N/A

2.039%
N/A

1.54004
N/A
None
N/A
None
N/A
N/A
N/A
N/A
N/A

BOOK VALUE

MARKETVALUE
Balmce per bark is $

UNREALIZED
GArN/(LOSS):

TIIIS MONTII ANNUAL

LASTMONTH THISMONTH
t2,900t2,900
42,284,37942,284,379
38,685,12838,'131,484
Per Bl.{Y wTC
39,s86
39,s86
81,021,993
81,068,3s0
Per BNY WTC
1s3,937,410
I 50,946,1 15
234,959,403232,014,46s
N/AN/A
N/AN/A
46,357
46,357
46,35',1
46,357
(2,99r,29s)
(3,621,38s)
(2,944,938)
(3.57s.028)

ESTIMATED
EARNINGS:

N/AN/A
N/AN/A
1,65t,468
137,622
1,704
142
1,653,172
t37,764
2,332,31s
194,360
3,98s,487
_3n,w_
BOOK
VALUE
%oF
u^-

0.01v6

18.00%
t6.46yo
o.02%

34.480/"65.5T/o
100 00%
00 N/A

TOTAL UNRESTRICTED INVESTMENTS N/A N/A

1.718%
+ LAJF market values are based on the most currently available amortized cost information - June 30, 2025:
2 1.001 t98310 - U/I: Unrestricted Investments
T:\Finance\lnvestments\2024-2025 lnvestments Reportsu2 - June 2025 lnvestment report.xlsm

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED

SUMMARY OF RESTRICTED INVESTMENTS
June 30,2025

ACQIIISITION
DATE
Various On Demand

MATURITY
DATE
STATED

INTEREST RATE
PAR
VALUE
BOOK
VALIJE
MARKET
VALIJE

BAI,ANCES
A$.OF
TYPE OF II\TVESTMXNT ISSUER OF IIY!'ESTMENT DATE
Bond Funds (All are Managed by U.S. Bank Trust Except LAIF):
201 8 Lease Revenue and Refunding Bonds (Account No. 24a%8000) FirstAmerican Govt Fd U.S. Bank Trust
2015 Sewer Revenue Refirnding Bonds (Account No. 261594000) First American Govt Fd U.S. Bank TrustFirst American Govt Fd U-S. Bank Trust Invesinent Repurchase GIC Bayerische l-andesbank
2016 Sewer Revenue Refunding Bonds (AccountNo. 231687000) U S Bk Mmkt U.S. Bank Trust
2020 Sewer Revenue Refunding Bonds (Account No.230396000) U S Bk Mmkt U.S. Bank Trust
2017 Water Revenue Bonds (Account No. 21 91 89000)
U S Bk Mmkt U.S. Bank Trust
Various
1 1-15-15
VariousVariousVarious
On Demand
t1-15-25
On DemandOn DemandOn DemandOn DemandOn Demand
Various
Rsm€ Fmd
VariousVarious
Rswe Fud

1.960%
Rewe Fud
VariousVariousVariousVarious
2,203
49,641
5,032,685s.084,s29
2,203
49,641
5,032,685
s,084,s29
N/A
N/AN/A
3,527,073
3,527,073
3,527,073
3,527,073
6-30:25
630-256-30-256-30-256-30-25
N/AN/AN/A 20,887
20,887
1 6-304s
20,887 6-30-2s
20,887

N/AN/AN/A
55 5 6-30:25
5 2020 Water Revenue Bonds (Account No. 250953000)
U S Bk Mmkt U.S. Bank Trust Various
2017 Successor Agency Tax Allocation Bonds - Series A & B (AccountNo.245346000) U S Bk Mmkt U.S. Bank Trust Various
TOTAL RESTRICTED INVESTMENTS Book Value % of Total Inveslments = 7,276,2597,276,259
7,276,259
7,276,259
Various 7 6-30:25

6.34% ls,908,761 15,908,761
7 77
l T:\Finance\lnvestments\2024-2025 lnvestments ReportsU2 - June 2025 lnvestment report,xlsm

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED

FIXED INCOME INVESTMENTS, CONTINUED
June 30, 2025
DATES: INTERESTRATES:

ACQUISITION STATED

MATIJRITY CURRENTYIELD PARVALUE MARKETVALUE LASTMONTH
TYPE OF FIXED INCOME II{VESTMENT

CUSIPNUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Mtg Corp
3134GWUV6
Federal Farm Credit Bks Funding Corp
3I33EMDZ2
Federal Farm Credit Bks Funding Corp
3I33EMEC2
Federal Home Loan Mtg Corp
3134GW3X2
Federal Home Loan Mtg Corp
3t34GW3Z7
Federal Home Loan Mtg Corp
3t34GWZL3
Federal Home Loan Mtg Corp
3134GW6S0
Federal Home Loan Mtg Corp
3l34GXAP9
Federal Home Loan Mtg Corp
3l34GXCSt
Federal Home Loan Mtg Corp
3l34GXFA7
Federal Home Loan Mtg Corp
3134GXDM3

BOOKVALUE

UNREALIZED
GArN/(LOSS):

THIS MONTH

ESTIMATED
EARNINGS:

ANNUAL

THIS MONTH
09-30-2009-30-2s c
10-21-20l0-2t-25 cl0-22-20t0-22-25 c10-27-2010-27-25 C
10-28-2010-28-25 Ct0-29-20t0-29-25 C
1 l-10-20
ll-10-25 c
lt-12-20ll-12-25 clt-25-20ll-25-25 c
I 1-30-20tl-26-25 Cl2-0t-2012-01-25 c12-17:20
l2-t7-25 c

0.s20%0.5300/00.520o/o0.530o/o0.530Yo0.540Yo0.62s%

0.630%0.600%0.610%0.570%0.580Yo0.6100/o

0.6200/o0.600"/o0.6100/o0.625%0.630%

0.650o/o0.6600/o0.620%

0.630%0.540yo0550Yo
2,500,0002,500,0002,s00,0003,000,000
2,000,0003,000,0003,000,000
2,000,0003,000,000
2,000,000
1,500,000
2,500,000
PqBNYWTC
2,500,0002,476,0252,500,0002,471,5002,500,0002,470,4253,000,0002,964,000 2,000,000
1,9'75,660
3,000,0002,962,6203,000,000
2,959,4402,000,000
1,972,500
3,000,0002,956,2902,000,000
1,970,040
1,500,0001,477,410
2,500,0002,458,525
(23,97s)(32,100)(28,500)(37,s7s)(29,575)(37,750)(36,000)(45,750)Q4,340)(30,900)(37,380) (46,4t0)(40,560)(50,220)Q7,500)(33,980)(43,710)(50,880) (29,960)(36,340)(22,s90)
(27,210)(41,47s)(49,47s)
13,000
1,083
13,000
1,083
13,250
1,104
18,750
t,s63
12,000
1,000
17,100
1,425
18,300
1,525
12,000
1,000
18,750
1,563
13,000
1,083
9,300
775
13,500
t,125
- CONTINUED ON PAGE 5 - 4
Federal Farm Credit Bks Funding Corp
3I33EMKT8
T:\Finance\lnvestments\202rF2025 lnvestments Reports\12 - June 2025 lnvestment report.xlsm

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED
FIXED INCOME II{VESTMENTS, CONTINUED
Juen 30,2025
DATES: INTERESTRATES:

ACQUISITION STATED

MATI,JRITY CURRENTYIELD PARVALUE MARKETVALUE LASTMONTH
TY"E OF FD(ED INCOME IN!'ESTMENT

CUSIP NUMBER
U.S. GO}IERNMENT AGENCY OBLIGATIONS. CONTINUEDFederal Home Loan Mtg Corp 3134GXFV1
Federal Home Loan Mtg Corp
3l34GX[{D9
Federal Home Loan Mtg Corp
3I34GXJX3
Federal Home Loan Mtg Corp
3t34GXIZg
Federal Home Loan Banks
3l30AKQ74
Federal Home Loan Mtg Corp
3t34GXKJ2
Federal Home Loan Banks
3130AKPC4
Federal National Mortgage Asso
3135G06R9
Federal Home Loan Banks
3130AL3Sl
Federal Home Loan Banks
3I3OAKYIJ4
Federal Home Loan Banks
3t3oALCW2
Federal Home Loan Banks
3t30AKZ25
t2-17-20
t2-17-25 ct2-23-20t2-23-25 c
0t-05-21
0l-05-26 c
0t-07-2101-07-26 c01-22t1
0l-22-26 c
0l-22-21
0t-22-26 c
0t-28-21
0t-28-26 c
0t-28-21
0t-28-26 c
02-17-21
02-t7-26 C
02-24-2102-24-26 c02-25-2102-25-26 c
02-26-21
02-26-26 c03-10-21
03-10-26 c

0.62s%0.640%0.700%0.710%0.550%

0.560%

0.520%

0.530Yo0.6250/o

0.6400/o0.550%0.560%0.600%0.6100/o0.ss0%0.560%0.625%

0.640%0.600%0.6100/o0.625%0.6400/o0.6500/o0.670%

0.800o/o0.820o/o
2,000,0003,000,0002,500,0002,000,0002,500,000
2,500,0002,000,0002,000,0003,000,0003,000,000
3,000,0003,000,0003,000,000
PeTBNYWTC
2,000,000
t,966,780
3,000,000
2,949,780
2,500,000
2,454,250
2,000,000
1,962,680
2,500,000
2,449,1002,500,0002,4s0,1502,000,000
1,957.900
2,000,000
I,958,680
3,000,000
2,933,340
3,000,0002,929,6s03,000,0002,933,1903,000,0002,931,090
3,000,0002,929,830

BOOKVALUE

UN'REALIZED
GArNi(LOSS):

THIS MONTH
(33,220)(38,680)(s0,220)(s8,560)(45,750)(s3,82s)
(37,320)
(43,800)(so,e00)(59, r 50)
(49,8s0)
(58,050)
(42,100)(48,s20)(4r,320)(47,e80)(66,660)(77,040)(70,350)(80,370) (66,8r0)
(76,r 10)
(68,e10)(79,410)(70,170)(7e,500)

ESTIMATED
EARNINGS:

ANNUAL

THISMONTH
12,500
1,042
21,000
1,750
t3,750
1,146
10,400
867
15,625
1,302
13,750

1.146
12,000
1,000
I1,000
917
18,750
1,563
18,000
1,500
18,750
1,563
19,s00
1,625
24,000
2,000
- CONTINUED ON PAGE 6 - 5 f:\Finance\lnvestments\202+2025 lnvestments Reportsu2 -June 2025 lnvestment report.xlsm Federal Home Loan Banks
3I3OALFS8

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED

FIXED INCOME INVESTMENTS, CONTINUED
June 30,2025

UNREALIZED
GArN(LOSS):

ESTIMATED
EARNINGS:

TYPE OF FIXED INCOME INVESTMENT

CUSPAIUMBER
U.S. GO11ERNMENT AGENCY OBLIGATIONS. CONTINUED
Federal Home Loan Banks
3l30ALKQ6
Federal Home Loan Banks
3l3oALXVl
Federal Home Loan Banks
3130AMWU2
Federal Home Loan Banks
3130AN2L3
Federal Home Loan Banks
DATES: INTERESTRATES:

ACQIJISITION STATED BOOKVALT]E THIS MONTII ANNUAL
MATTruTY CURRENTYIELD PARVALUE MARKETVALUE LASTMONTH THISMONTH PqB|IYWTC
03-30-21 1.030% 2,s00,000 2,500,000 (s7,200) 2s,75003-30-26 c 1.0s0% 2,442,800 (66,300) 2,14604-22-21 1.100% 2,500,000 2,500,000 (60,900) 27,50004-22-26 c t.l3jo/o 2,439,100 (68,900) 2,292 06-30-21 1.000% 3,000,000 3,000,000 (s8,200) 30,000
06-30-26 c 1.030% 2,911,800 (99,690) 2,500
07-13-2t t.020yo 3,000,000 3,000,000 (92,580) 30,600
07-13-26 c t.050o/o 2,907,420 (104,340) 2,550
07-29-21 t.t25o/o 3,000,000 3,000,000 (92,790) 33,750
07-29-26 C l.1600/o 2,907,210 (103,440) 2,813
08-24-21 1.050% 3,000,000 3,000,000 (100,860) 31,500
08-24-26 c 1.090o/o 2,899,140 (112,140) 2,62508-26-21 0.900% 2,500,000 2,500,000 (87,07s) 22,s0008-26-26 c 0-930o/o 2,4t2,925 (97,375) t,875 a8-27-2t t.050o/o 2,500,000 2,500,000 (84,600) 26,250
08-27-26 c 1.090yo 2,415,400 (94,025) 2,18809-28-21 t.100o/, 3,000,000 3,000,000 (106,440) 33,00009-28-26 c t.l\,o/o 2,893,560 (117,840) 2,750 09-28-21 0.900% 3,000,000 3,000,000 (113,640) 27,00009-28-26 C 0.940% 2,886,360 (125,160) 2,2s0 09-30-21 t-000yo 3,000,000 3,000,000 (il0,490) 30,000
09-30-26 C 1.040% 2,889,510 (121,4t0) 2,s0009-30-21 0-950yo 2,367,275 2,500,000 (93,575) 23,75009-30-26 c 0.990o/o 2,406,425 (103,100) l,g7gt0-21-21 1.000% 2,500,000 2,500,000 (91,625) 25,00010-21-26 c 1.040yo 2,408,375 (101,625\ 2,083 - CONTINUED ON PAGE 7 - 6 t:\Finance\lnvestments\202rF2025 lnvestments Reports\12 -June 2025 lnvestment report.xlsm 3130AN4R8
Federal Home Loan Banks
Federal Home loan BanksFederal Home Loan Banks
Federal Home Loan Banks
Federal Home Loan Banks
Federal Home Loan BanksFederal Home Loan Banks
313OANFT2
313OANLZ1
3l30ANM56313OANUX6
3I3OANXS4
3I3OANXU9
3I3OANYR5
Federal Home Loan Banks
3l3oAPCD5

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED

FIXED INCOME INVESTMENTS, CONTINUED
June 30,2025
DATES: INTERESTRATES:

ACQLTISITION STATED

MATIJRITY CIIRRENTYIELD PARVALUE MARKETVALUE LASTMONTH
TYPE OF FXED INCOME IN}'ESTMENT

CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUEDFederal Home Loan Bks 3 l30APJ55
Federal Home Loan Bks
313OAPJB2
Federal Home Loan Bks
313oAPDQ5
Federal Home Loan Bks
3r3OAPFQ3
Federal Home Loan Bks
313OAPFRl
Federal Home Loan Bks
3I3OAPFU4
Federal Home Loan Bks
313OAPLP8
Federal Home Loan Bks
3I3OAPNK7
Federal Home Loan Bks
313OAPPL3
Federal Home loan Bks
3I3OAPXT7
Federal Home Loan Bks
3l30ARA68
lo-26-21
t0-26-26 ct0-26-21t0-26-26 ct0-28-21t0-28-26 ct0-28-21t0-28-26 cl0-28-2110-28-26 ct0-28-21t0-28-26 cll-t6-21 lt-16-26 c
I 1-18-211l-18-26 c1l-23-211l-23-26 c
t2-17-21t2-t7-26 C
03-29-22
03-29-27 C

1.250o/o1.300%l.l90o/ot.t70%1.250o/o1300%l.l00o/ol.l40o/ol.l20o/ol.1600/o1.050% l.090Yo

1.375Yo1.420%
l.375Yo1.430%1.450%r.s00%1.6000/ot,6s0%

2.350%2.4l0%o
3,000,000
3,000,0003,000,0002,000,0002,000,0002,000,0002,500,000
3,000,000
3,000,0002,000,0002,000,000
PeTBNYWTC
3,000,000
2,89s,4s0
3,000,0002,889,4803,000,0002,893,410
2,000,000
1,925,100
2,000,000
1,925,620
2,000,000
1,923,820
2,500,0002,4t3,8503,000,0002,994,160
3,000,000
2,896,2602,000,000
1,934,100
2,000,000
1,946,720
BOOKVALI]E

UNREALIZED
GArN(LOSS):

THIS MONTH
(104,550)(l rs,860)(1 r0,520)(123,390)(106,590)(l 17,750) (74,900)(82,580)(74,380)(82,040)(76,180)(83,920)(86,1s0)(95,300) (105,840)(r17,2r0)(103,740)(l 1s,020)
(6s,900)(74,020)(53,280)(61,280)

ESTIMATED
EARNINGS:

ANNUAL

THISMONTH
37,500
3,t25
33,750
2,813
37,500
3,125
22,000
1,833
22,400

1.867
21,000
1,750
34,375
2,865
41,250
3,438
43,500
3,625
32,000
2,667
47,000
3,917
- CONTINUED ON PAGE 8 - 7 T:\Finance\lnvestments\2024-2025 lnvestments ReportsU2 - lune 2025 lnvestment report-xlsm

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED

FIXED INCOME INVESTMENTS, CONTINUED
June 30, 2025
DATES: INTERESTRATES:

ACQUISITION STATED
MATI.JRITY CI,JRRENTYIELD PARVALUE MARKETVALUE LASTMONTH TYPE OF FXED INCOME IN}'ESTMENT

CUSIPNUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUEDCaterpillar Financial Services Corp 149l3UAY6
National Securities Clearing Corp
637639AKt
Bristol-Myers Squibb Co
tl0t22EFt
Astrazeneca Finance LLC
04636NAL7
Bank ofNew York Mellon
0640'LAI[4
American Express Co
0258168D7
Toyota Auto Receivables 2025-B Owner Trust
8923tHAD8
Freddie Mac Multifamily Strucrured Pass
3l37HKXJ8
State Street Corp
857477D86
Walmart Inc
931 l42FN8
Cintas Corporation No. 2
l7252MARl
Citigroup Inc
t72967P28

BOOKVALUE

UNREALIZED
GArN/(LOSS):

THIS MONTH

ESTIMATED
EARNINGS:

ANNUAL

THIS MONTH
04-24-25
03-03-28
04-23-25
05-30-28 c
04-16-25
02-22-29 c
04-16-2502-26-29 c04-22-?.5
04-20-29 c
04-2s-25
04-25-29 c
04-30-25
tl-t5-29
04-24-25
0r-01-30
04-24-2504-24-30 c
04-28-2504-28-30 c
05-02-25
05-01-28 c
05-07-25
05-01-28 c
05-09-2505-09-28 c

4.400o/o

4.3'70%
s.000%
49000a4.900o/o

4.790Yo4.850o/o4.740%

4.729Yo4.6600/o4.731o/o

4.6800/o4.340Yo4.310%

4.410o/o4.37jyo4.834%

4.750o/o4.350%4.300%

4.200o/o4.190%

4.643%4.630%

4.250o/o4.230Yo
600,000
1,000,000
s90,000
590,000
250,000630,000
615,000525,000
280,000415,000
455,000
l,loo,ooo
75,000
PeTBNYWTC
600,240604,368
1,015,5901,021,390
598,077604,007s96,903603,281
250,000253,488
630,000637,006
614,965
618,707524,982
529,663
280,000
285,146
474,292
419,594
454,418
456,019
r,100,0001,102,849
74,94875,334
4,1282,0045,800
1,710
5,930
2,567
6,378
2,6493,4882,0457,006
3,2133,742
416
4,68t
867
5,146) ))a5,312
r,8881,602
(446)
2,849
(2,343)
386
154
26,400
2,200
s0,000
4,167
28,910
2,409
28,615
2,385
It,823
985
29,80s
2,484
26,691
'r')'rL
23,153
1,929
13,535
1,128
18,053
1,504
l9,l l0
1,593
51,073
4,2563,188
266
- CONTINUED ON PAGE 9 - 8
Cummins Inc
23t02tAY2
T:\Finance\lnvestments\20221-2025 lnvestments Reports\12 - June 2025 lnvestment report.xlsm

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED

FIXED INCOME INVESTMENTS, CONTINUED
June 30,2025
DATES: INTERESTRATES:

ACQTIISITION STATEI)
MATTJRITY CI.TRR-ENTYIELD
TYPE OF FIXED INCOME IIIVESTMEI{T

CUSIPNIJMBER
U.S. GOVERNMENT AGENCY OBLIGATIONS. CONTINUEDAstrazeneca Finance LLC 04636NAE3
Porsche Innovative Lease Owner Trust

PARVALUE MARKETVALUE LASTMONTH
PgBNYWTC
1,200,000
BOOKVALT]E

UNREALIZED
GArN(LOSS):

THIS MONTH

ESTIMATEI)
EARNINGS:

ANNUAL

THISMONTH
Bank of America Corp
0605lGMT3
Honda Auto Receivables 2025-2 Owner Trust
43792tADl
Bof,A Auto Trust
05594BAD8
Nissan Auto Receivables Owner Trust
6548lGAD7
Freddie Mac Multifamily Structured Pass
3I37HLJAI
American Express Credit Acct. Master Trust
025821KP4
GM Financial Consumer Automobile Rec. Trust
362549AD9
Colgate-Palmolive Co
194162AT0
Toyota Motor Credit Corp
89236TNJ0
National Securities Clearing Corp
637639AQ8
73329K/-D8
05-07-25
05-28-28 C
05-21-25
l0-20-28
05-09-2s05-09-29 c
05-08-25
10-t5-29
05-12-25
tl-20-29
05-27-25
t2-t7-29
05-29-2s
02-01-30
05-13-25
04-1 5-30
05-14-25
04-16-30
05-02-25
0s-01-30 c
05-15-25
0s-1s-30
05-20-25
05-20-30 C
05-29-25
05-29-30 c

1.750o/o

1.870o/o
4-6100/o

4.570%4.623%4.s90%4.150%4.l40Yo4.350o/o

4.330Yo4.490%4.450Yo4.513o/o4A50%

4.280%4.250%4.280o/o4.2600/o

4.200%4.180o/o4.80OYo4-730o/o

4.700o/o4.6200/o

4.914o/o4.820o/o
270,000
1,1 15,000
3 I 5,000210,000
1,060,000
640,000
1,045,000
245,000
700,000
810,000
I,190,000
610,000
1,114,6321,124,796
269,97t
272,36s
l,l 15,000
1,122,069
314,965
3 15,585
209,986
210,938
1,0s9,7961,070,524
639,982648,359
1,044,9811,051,237
244,964
246,287
699,629
702,681
809,077822,806
1,t89,262
1,209,909
610,000
621,s78
10,t64
3,9362,394
1,085
7,069
(6el)
620
(4e4)
953
(l0e)
10,728
2,104
8,377
3,231
6,256
(s7s)
1,323
237
3,052
(1:722)
13,730
5,095
20,647
8,223
11,578
4,648
21,000
1,750
t2,447
t,037
51,546

4.296
13,073
1,089
9,13 5
761
47,594
3,966
28,883
2,407
44,726
3,727
10,486
874
29,400
2,450
38,880
3,240
55,930
4,661
29,975
2,498
- CONTINUED ON PAGE IO - 9
CitibankNA
t7325FBP2
T:\Finance\lnvestments\2024-2025 lnvestments Reports\12 - June 2025 lnvestment report.xlsm

CITY OF TULARE

SUMMARY TREASURER'S REPORT, CONTINUED
F'IXED INCOME II\IVESTMENTS
June 30,2025
DATES: INTERESTRATES:

ACQUISITION STATED

MATURITY CURRENT YIELD
UI\REALIT,FD
GAIN(LOSS):

BOOKVALIIf, TSISMONTE

PARVALUE MARKETVAIUE LASTMONTII

TYPE OF FD(ED INCOME INVESTMENT

CUSIP NUMBER
U.S. GOVERNMENT AGENCY OBLIGATIONSUSAA Capitol Corp
90327QDA4
HSBC USA Inc
40428HR95
Target Corp
87612E8U9
BMW Vehicle Lease Trust 2025-1
0969r2AE0
National Rural Utilities Cooperative
63743HF56
Kubota Credit Owner Trust 2025-2
501|7LAC2
Hyundai Auto Receivables Trust 2025-8
M935XAD7
FREMF 2025-K541 Mongage Trust
3137HLXV9
Freddie Mac Multifamily Structured Pass
3137HLY48
BA Credit Card Trust
05522RDK1
WF Card Issuance Trust
9297OQ/J4
John Deer Capital Corp
24422EYE3
Analog Devices Inc
0326s48E4
Citibank Credit Card Issuance Trust
17305EHA6

TOTAL FIXED INCOME IIWESTMENTS
**A11 are in safekeeping with BNY Western Trust Company

ESTIMATED
EARI\INGS:

ANNUAL

TEISMONTH
0G02-25
06-01-28 c
0603-25
06-03-2806-10-25
0Gl5-28 c

4.375%
4-350%
4-6s0%4.610%

4.3s0%4.320%

4.490%4.460%

5.150%
s.000%

4.420%

4.360%4.330%

4.348%

4.320%4.4M%4.360%

4.310%4.280%

4.340%4.620%4.550%

4.510%

4.s00%4.460%

4.3N%4.280%
435,000
l
"
125,000
190,000
495,000700,000
2s5,000360,000
1,485,000
750,000
685,000
1,325,000
s15,000
1,125,0001,500,000
N/A
Ps BI.IY WTC
434,178
437,87t
1,t24,9611,1 33,854
l 89,998191,125
494,955
498,650718,452720,461
2ss,000
25s,1s9
3s9,967
362,259
1,4u,947
1494446
749,999
756,804
684,997689,535
1,324,978t,335,177
514,727
5 I 9,589
1,124,0101,133,843
1,499,s93I,s08,506
3,6938,893
1,t27
0 3,69s
2,009
) )9)9,499
6,806
4,s38
1 0,1 99
0 4,862
0 9,833
0 8,913
0 (2,991,29s)
__(3,62138'
0 19,031
1,s86
s3,313
4,443
8,265
689
0 06-1G25
t0-25-28
06-26-250615-29 c
0G25-2509-17-29
06tt-25
12-17-29
06-12-25
02-01-30
0G2G25
04-01-30
06-12-25
05- t5-30
0G1U25
05- I 5-30

06.05-2s
06-05-30
06-1G25
0Gls-30 c
06262s0G21-30
22,226
1,852
36,0s0
3,004
11,271
939
15,696
1,308
&,s68
5,381
33,030
2,753
29,5U
2,460
57,505
4,792
23,433
1,953
50,625
4,219
64,500
5,375
160
0 0
0 0
0 0
N/A
t-540%
1s3,937,410150,946,115
2,332,315
194,360
- Ull: Unrestricted Investnents l0 T\Finance\lnvestments\202+2025 lnvestments Reportsv2 - June 2025 lnvestment report.xlsm CHAIIGES IN BALANCES AI\D YIELDS:

CATEGORY
Total InvestmentsUnrestricted InvestmentsRestricted InvesfonentsLocal Agency lnvestrnent Fund (LAIF)Fixed lncome Investonents (Total)TRANSACTIONS (BOOKVALIIE): *CATEGORYFixed Income Investunents

CITY OF TULARE

TREASIIRER'S EXECUTIVE SUMMARY
June 30,2025

BOOK VALUE

MARKET VALAE

DIFFERENCE

JTINE MAY CHANGE JUNE

AVERAGE STATED YIELD
MAY
2s0,868,t64
247,923,226
(2,944,938)
234,959,403
2i2,0t4,46s
(2,944,938)
ts,908,761
r s,908,761
0 38,685,128
38,731,484
46,357
153,937,410
rs0.946.r rs
257,366,696
2s3,681,721
(3,684,97s)
240,889,279
237,204,304
(3,684,97s)
16,477,417
r6,477,417
0 38,685,128
38,717,979
32:8,st
152,8M,704
149.r26.878
(6,498,s32\
(5,7s8.495)
740,037
(s,929,876)
(s,189,839)
740,037
(s68,656)
(s68,6s6)
N/A
l.7l8o/o 1.518%

4.2690A 4.2'1204

1.54001o l.27$Yo

SALES / CALLS
Federal Home toan Mtg Corp,0.55%"Federal Home Loan Mtg Corp, 0.53%Federal National Mortgage Assn, 0.50%Federal National Mortgage Assn, 0.50%Federal National Mortgage Assn, 0.7 3"hFederal Home Loan Banks, 0.75% N/A

CIIANGE
N/A

0.200%
-0.003%

0.270%
2,000,0003,000,000
1,000,0001,000,000
2,000,000
868,056

N/A N/A N/A
0 (2,99t,29s) (3,717,826)
PURCHASESUSAA Capital Corp
HSBC USA IncHSBC USA INC
John Deer Capital Corp
BMW Vehicle l,ease Trust 2025-1Target CorpWF Card Issuance TrustHyundai Auto Receivables Trust 2025-8BA Credit Card TrustFREMF 2025-K541 Mortgage Trust Analog Devices Inc
Kubota Credit Owner Trust 2025-2
Citibank Credit Card Issuance TrustFreddie Mac Multifamily Structured Pass National Rural Utilities Cooperative
0 13,50613,506
1,092,706
r.819,237
726,53t
434,178
890,071234,890
s14,727494,955
189,998
1,324,978
359,967
684,997
1,484,9471,124,010
255,000
1,499,s93
749,9997t8,452

10.960.761.490 s R6R 056
1l T:\Finance\lnvestments\2024-2025 lnvestments RepotuU2 - lune 2025 lnvestment report.xlsm Created:

By:

Status:

Transaction lD:
2025-09-03
Sandra Jimenez ([email protected])
Signed
CBJCH BCAABMGuI NzgwqSTl ibXl0ZSKxQM9GchSXeU6M
12 - UPDATED JLrne 2025 Investrnent report
FinalAudit Report 2025-09-03
"12 - UPDATED June 2025 lnvestment report" History
ffi Document created by Sandra Jimenez ([email protected]) 2025-09-03 - 3:12:22 PM GMT
H& Document emailed to Mark Roberts ([email protected]) for signature 2025-09-03 - 3:12:27 PM GMT
* Emaitviewed by Mark Roberts ([email protected])
2025-09-03 - 6:45:09 PM GMT
*s Document e-signed by Mark Roberts ([email protected]) Signature Date: 2025-09-03 - 6:45:27 PM GMT - Time Source: server O Agreement completed.
2025-09-03 - 6:45''27 PM GMT
p naoUe Acrobat Sign
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Water Line Easement – McDonalds (Vineyard Commercial Center)

RECOMMENDED ACTION
Accept a Grant of Easement for water line purposes from F & C Farming, a California Liability Partnership, for the repair and maintenance of a water line and associated appurtenances to provide city water service a parcel located within The Vineyard Commercial Center at the northwest corner of Prosperity Avenue and Mooney Boulevard; and authorize the City Manager or his designee to sign the Certificate of Acceptance for the same.

SUMMARY
A City owned and maintained water line is being installed throughout The Vineyard Commercial Center located at the northwest corner of Prosperity Avenue and Mooney Boulevard. A portion of this water line will extend across a parcel currently being developed for a McDonald’s restaurant. This grant of easement will give the City a 15-foot-wide easement on that parcel to allow for the installation, repair and maintenance of the City water line.

FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
The dedication or abandonment of water line easements does not require an environmental review.

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The standard formats used by staff for Grants of Easement and Certificates of Acceptance have been reviewed and approved as to form by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes – Staff would work with the Developer to accommodate changes requested by Council.

2. Deny – The proposed easement is necessary for completion of the City owned and maintained water main serving the subject. As the associated improvements are intended to be part of the water system serving the entirety of The Vineyards Commercial Center, denial of the easement could have negative impacts on the overall development of the commercial center.

3. Table – Tabling the item could result in delay to the McDonalds project construction schedule.

ATTACHMENTS

1. Grant of Easement

2. Certificate of Acceptance
Reviewed/Approved:

Item #: 9.5
Consent

Office of the City Clerk
411 East Kern, Tulare, CA 93274
559.684.4200 | www.tulare.ca.gov

CERTIFICATE OF ACCEPTANCE
THIS IS TO CERTIFY that the interest in real property conveyed by the Grant of Easement dated August 25, 2025, from F & C Farming, a California Limited Partnership, to the City of Tulare, Municipal Corporation of the State of California, was duly accepted by the City Council of the City of Tulare on September 16, 2025, and by the same order of the City Council of the City of Tulare, the City Manager was authorized to execute this Certificate of Acceptance to be recorded with the Grant of Easement.

CITY OF TULARE
By:

Marc Mondell, City Manager/City Clerk
ATTEST:

Melissa Wilcox, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Grant of Easement to SCE for Utilities in Landscaping Outlots

RECOMMENDED ACTION
Authorize the City Manager to execute a Grant of Easement and Certificate of Conveyance to Southern California Edison Company (SCE) for installation and maintenance of SCE utilities located within Landscaping Outlot D and Outlot E of the Farrar Estates No. 2 subdivision, subject only to minor conforming and clarifying changes acceptable to the City Attorney and City Manager.

SUMMARY
As part of the subdivision improvements for Phase 2 of the Farrar Estates subdivision, the developer was required to underground existing overhead SCE electrical lines located along the subdivision’s Morrison Street frontage. The undergrounding of electrical lines requires certain structures, such as enclosures, vaults, manholes, etc., to be placed at ground level. SCE is proposing to locate these structures and conduit within the Farrar Estate subdivision’s landscape lot along the west side of Morrison Street.

Landscape lots are deeded to the City as part of the Landscape Maintenance District established for the subdivision. Landscape lots that are not also designated as street right-of-way are not included in the City’s existing franchise agreements with SCE, and a separate easement is required for SCE to construct, maintain, and repair utilities located within these lots. The conveyance of easements to SCE is normal practice when development is required to underground existing SCE infrastructure, and portions of that infrastructure are located outside of the City street right-of-way.

FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The submittal from SCE follows their standard format and has been accepted in prior SCE easement dedication requests made to the City.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes – Changes made to the easement would require a new submittal from the applicant and review by staff. Changes would be brought to a later Council meeting for acceptance of the Grant of Easement and Certificate of Conveyance. Changes would delay the installation of SCE utilities and, in turn, the occupancy of homes within the Farrar Estates subdivision.

2. Deny – Denial of the easement request would not allow SCE to construct, maintain, and repair utilities located in these lots, and in turn would not allow the Developer to complete the Morrison Street frontage improvements that were required as a condition of approval for the Farrar Estates subdivision, ultimately preventing occupancy of homes within the Farrar Estates subdivision.

Item #: 9.6
Consent

3. Table – Tabling the SCE easement request would delay SCE’s ability to proceed with the relocation and undergrounding of their utilities and would impact the Developer’s ability to complete Morrison Avenue frontage improvements and, in turn, delay the occupancy of homes in the Farrar Estates subdivision.

ATTACHMENTS

1. Farrar Estates No. 2 Final Map

2. SCE Grant of Easement

3. Certificate of Conveyance
Reviewed/Approved:

RECORDING REOUESTED BY

SOUTHERN CALIFORNIA
EDISON
An ED ISON I NTERN ATI O NAL

WHEN RECORDED MAIL TO
SOT]THERN CALIFORNIA EDISON COMPANY
3 INNOVATION WAY, 2nd FLOOR
POMONA, CA 91768
SCE Doc. No.

GRANTOF

EASEMENT
Attn: Title and Real Estate Services

FOR RECORDER'S USE
DOCUMENTARY TRANSFER TAX $ NONE
VALUE AND CONSIDERATION LESS THAN $1OO.OO)
ScE Company
SIG. OF DECLARANT ORACENT OETERMINING TAx FIRM NAME
San Joaquin Valley TD1946470
GVM ^AVZIU-t4
npru N/A REAL

PROPERTIES
6Y
SLS/BT 08/29/2025
CITY OF TULARE, a municipal corporation, (hereinafter referred to as "Grantor"), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as "Grantee"), an easement and right of way to construct, use, maintain, opsrate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems (hereinafter referred to as "systems"), consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence, data andlor communications (eg. through fiber optic cable), in, on, over, under, across and along that certain real property in the County of Tulare, State of Califomia, described as follows:

TWO STRIPS OF LAND LYING WITHIN OUTLOT D AND OUTLOT E OF FARRAR ESTATES PHASE II, AS PER MAP FILED IN BOOK 45, PAGE 18 OF RECORD MAPS, IN THE OFFICE OF TFIE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

STRIP #I
A PORTION OF SAID OUTLOT D, BOUNDED AND DESCRIBED AS FOLLOWS:

COMMENCING AT THE SOUTFIERLY TERMINUS OF THAT CERTAIN COURSE IN TFTE EASTERLY LINE OF SAID OUTLOT D, SHOWN AS "NORTH 00"22'37" I,T/EST 368,30 FEET'' ON SAID MAP OF FARRAR ESTATES PHASE II;
TTMNCE ALONG SAID CERTAIN COURSE, NORTH OOO22'37" WEST 7.25 FEET TO TIIE TRUE POINT OF BEGINNING;
TFIENCE CONTINUING ALONG SAID CERTAIN COURSE, NORTH 00"22'37" WEST 153.88 FEET; THENCE LEAVING SAID CERTAIN COURSE, SOUTH 15"29'51" WEST 18.28 FEET; THENCE SOUTH 00"22'37" EAST 39.20 FEET;
THENCE SOUTH 89"37'23" WEST 5.OO FEET TO TTIE WESTERLY LINE OF SAID OUTLOT D; TFMNCE ALONG THE WESTERLY LINE OF SAID OUTLOT D, SOUTH 00"22'37" EAST 22.00 FEET; T}IENCE LEAVING THE WESTERLY LINE OF SAID OUTLOT D, NORTH 89"37'23'EAST 5.OO FEET; THENCE SOUTH OOO22'37" EAST 63.12 FEET;
T}MNCE SOUTH 23O02'29" EAST 12.98 FEET TO T}M TRUE POINT OF BEGINNING. sTRrP #2 (8.00 FEET WrDE)
TTIE EASTERLY LINE OF SAID STRIP IS DESCRIBED AS FOLLOWS:

COMMENCING AT TIIE NORTHERLY TERMINUS OF THAT CERTAIN COURSE IN TFIE EASTERLY LINE OF SAID OUTLOT E, SHOWN AS ''NORTH 00"22'37" WEST 37].]9 FEET'' ON SAID MAP OF FARRAR ESTATES PHASE II;
T}IENCE ALONG SAID LAST MENTIONED CERTAIN COURSE, SOUTH OOO22'37'EAST 89.22 FEET TO THE TRUE POINT OF' BEGINNING;
TI{ENCE CONTINUING ALONG SAID LAST MENTIONED CERTAIN COURSE, SOUTH 00"22'37'EAST IO.OO FEET TO THE POINT OF'TERMINUS.

It is understood and agreed that the above description is approximate only, it being the intention of the Grantor(s) to grant an easement for said systems as constructed. The centerline of the easement shall be coincidental with the centerline of said systems as constructed in, on, over, under, across, and along the Grantor(s) property.

This legal description was prepared pursuant to Sec. 8730(c) ofthe Business & Professions Code.

Grantor agrees for himself, his heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the above described real property. The Grantee, and its contractors, agents and employees, shall have the right to trim or cut tree roots as may end anger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said propefty of the Grantor, tire drantee shall make the same in such a manner as will cause the least injury to the surface of the ground uiound such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable.
802491 3 I 8
TDt946470
2 EXECUTED this _ day of 20

GRANTOR
CITY OF TULARE, a municipal cot"poration
Signature
Print Name
Title
A Notary Public or other ofiicer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is and not the ,of of that document.

State of California
County of
before me, , a Notary Public, personally appeared
; iff ::i*#:,",: Ji: m' il:l
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certifr under PENALTY OF PERruRY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)
)
)
On
802491318
TD1946470
3 EXECUTED this _ day of 20

GRANTEE

SOUTIIERN CALIFORNIA EDISON COMPANY,
a corporation
Signature
Print Name
Title
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate attached, and not the or of that document.

On
State of California )
County of-- )
-
before ffio,
, a Notary Public, personally appeared
I#::il:#:,,::Ji:r:*i
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/trer/their signature(s) on theinstrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certifr under PENALTY OF PERruRY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)
4 802491 3 I 8
TD1946470

FARRAR ESTATES PHASE II
R.M. 45/18

TULARE COUNTY
LOT 81
LOT 82
LOT 83
LOT 84

OUTLOT D
N

FARRAR ESTATES PHASE II
R.M. 45/18

TULARE COUNTY
LOT 94

OUTLOT E
LOT 94
LOT 113
LOT 112
N
Office of the City Clerk
411 East Kern, Tulare, CA 93274
559.684.4200 | www.tulare.ca.gov

CERTIFICATE OF CONVEYANCE
THIS IS TO CERTIFY, that the interest in real property conveyed by the Grant of Easement dated _________________, from the City of Tulare, a Municipal Corporation of the State of California to Southern California Edison Company, was duly conveyed by the City Council of the City of Tulare on September 16, 2025, and by the same order of the City Council of the City of Tulare, the City Manager was authorized to execute this Certificate of Conveyance to be recorded with the Grant of Easement.

CITY OF TULARE
By:

Marc Mondell, City Manager/City Clerk
ATTEST:

Melissa Wilcox, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: Public Works - Fleet Maintenance
Submitted by: Trisha Whitfield, Public Works Director
Agenda Title: Purchase of 2026 Ford Police Interceptors

RECOMMENDED ACTION
Award the purchase of three new/unused 2026 Ford Police Interceptor Utility (K8A) AWD vehicles to National Auto Fleet Group of Watsonville, CA using Sourcewell Contract No. 091521-NAF in the amount of $173,107.98.

SUMMARY
The City is a member of Sourcewell, which is a national public service agency that provides for cooperative purchasing for government agencies. Through the Sourcewell Contract No. 091521-NAF, staff is requesting authorization to purchase three new/unused 2026 Ford Police Interceptor Utility vehicles from National Auto Fleet Group, of Watsonville, CA in the amount of $173,107.98.

The adopted Fleet Replacement budget includes $240,000 for the expansion vehicles.

FISCAL IMPACT & FUNDING SOURCES
The cost for each unit is $57,702.66 for a total cost of $173,107.98. The expansion vehicles were budgeted in Fund 605 in the amount of $80,000 per vehicle. The remaining funds for each vehicle will be used to fully outfit the units for service.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item does not require legal review.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table
If this request is denied, staff will wait to order the units.

ATTACHMENTS

1. Quote from National Auto Fleet Group
Reviewed/Approved:

Item #: 9.7
Consent

Staff Report
Meeting: City Council
Date: September 16, 2025
Department: Information Technology Services
Submitted by: Jason Bowling, Deputy City Manager/Chief Technology Officer Agenda Title: Pavement Management System Update Contract

RECOMMENDED ACTION
Award and authorize the city manager to execute an agreement with International Cybernetics Company, LP (d.b.a. IMS Infrastructure Management Services), of Largo, FL in the amount of $78,480.00 for the 2025 Pavement Management System Update subject to minor, conforming and clarifying changes acceptable to both the city attorney and the city manager.

SUMMARY
The City of Tulare maintains a road network of approximately 297 centerline miles. The City of Tulare pavement management system was first implemented in 2000 and last updated in 2014. A pavement management system tracks and models the conditions of the roadways and helps forecast the funding levels needed to maintain roadways. Building and maintaining a pavement management system to help forecast funding needs is a very common practice for municipal governments.

Included in the project’s scope of work are the following tasks:

1. Review and update of the City’s existing pavement management system,

2. Addition of new street segments constructed or annexed since the last system update,

3. Creation of a GIS layer that can be used to create exhibits depicting existing and projects pavement conditions as generated by the pavement management system,

4. Survey of all City-owned and maintained street segments to determine existing pavement conditions,

5. Update of the maintenance and rehabilitation strategies utilized by the pavement management system to develop proposed maintenance and budget scenarios,

6. Creation of multiple budgetary analysis and funding scenarios to assist decision makers in assessing fiscal needs and programming pavement management projects, and

7. Preparation of a final report and presentation to City Council.

FISCAL IMPACT & FUNDING SOURCES
Included in FY 2026 Capital Improvement Budget is project “EN0060 Annual Transportation Planning.” The purpose of this project to perform planning for transportation system maintenance, improvements and expansion projects. One of the ways this is accomplished is through surveying and updating the inventory and condition of all roadways within the City of Tulare.

The proposal from IMS identifies a fee of $78,480 to complete the project’s scope of work requirements.

This cost is less than what was budgeted for the project in the FY 2026 Capital Improvement Budget.

Item #: 9.8
Consent

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA)

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The agreement will conform to the City’s standard professional services agreement format previously approved by the city attorney, subject to minor, conforming and clarifying changes acceptable to both the city attorney and the city manager.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes – Staff would work with the selected consultant to incorporate changes requested by Council.

2. Deny – Council could elect to reject all proposals, direct staff to change the scope of the project, and release a new RFP with a different scope.

3. Table – Tabling the item would delay completion of the project.

ATTACHMENTS

1. IMS Proposal

2. Standard Professional Services Agreement
Reviewed/Approved:

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
Cover Page
Tulare CA
Solution - StreetSaver
Sub – K-H QA/QC – StreetSaver partner
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
Cover Letter
September 5, 2025
Attn: Jason Bowling, Deputy City Manager/Chief Technology Officer City of Tulare
411 East Kern Avenue
Tulare, CA 93274
Subject: Advancing Tulare’s Pavement Future with a StreetSaver-Centric Update Dear Jason Bowling and City Engineering Division,
IMS Infrastructure Management Services (IMS) is pleased to submit our proposal in response to the City of Tulare’s Request for Proposals (RFP #26-824) for a Pavement Management Program Update 2025. With 50 years of pavement management leadership, IMS brings unmatched expertise in StreetSaver, data collection, and long-range planning to support Tulare’s transportation goals.

IMS will deliver a StreetSaver-centric program without the typical trade-offs. By managing analytics in Easy Street Analysis (ESA) and maintaining StreetSaver as the system of record, the City will receive consistent data, richer reports, and actionable, defensible plans.

As a proven partner in the state of California, having conducted several pavement condition surveys and supported municipal planning efforts for decades, we bring both deep technical expertise and regional insight. To further strengthen this project, IMS has partnered with Kimley-Horn, a certified StreetSaver partner, to provide independent, local QA/QC services, ensuring the City receives the most accurate and comprehensive pavement data available. Together, our teams are excited to deliver a successful next phase of pavement evaluation and rehabilitation planning.

Understanding and Approach
We understand the city is seeking a StreetSaver-centric PMP. IMS can and will meet that requirement. At the same time, several capabilities outlined in the RFP are difficult to achieve in StreetSaver alone at the level of rigor and transparency the city desires. To satisfy both objectives, we propose a hybrid approach:
x Load all condition data into StreetSaver to maintain system compatibility, portability, and a clear audit trail.
x Perform pavement management analytics in ESA to deliver the city’s requested depth of analysis and reporting.

This hybrid preserves the city’s StreetSaver standard while unlocking ESA’s advanced strengths. The result is a StreetSaver-centric deliverable with the flexibility and consistency needed to answer the city’s most strategic questions – today and over multiple update cycles.

IMS Infrastructure
Management Services
10630 75th Street, Largo, FL 33777
727-547-0696 | www.icc-ims.com
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
Why IMS?
IMS stands out as an industry leader because we have:
x Aligned with Your Platform: We deliver a StreetSaver-centric PMP while enhancing analysis with ESA to meet the RFP’s more advanced requirements.
x MTC- and OCTA-Certified Raters: Our proposed team includes MTC-certified and OCTAcertified raters, ensuring consistency with California agency practices and high-confidence data. x Unmatched Data Accuracy: 3D surface imaging and automated distress detection underpin reliable PCI and treatment triggers.
x Actionable, Defensible Plans: ESA produces recommendations that are easy to explain and defend.
x California Experience: We’ve completed similar projects for dozens of California agencies, bringing regional insight into materials, climate, and treatment performance. x Open, Portable Data: With our Inform™ data environment and integrations across StreetSaver and majority of other PMS platforms, your data remains portable and future-proof.

IMS is committed to delivering a seamless project experience built on clear communication, technical excellence, and accountability. We are excited about the opportunity to support the City of Tulare in making informed, cost-effective decisions for its pavement network.

Should you have any questions regarding this proposal, please contact your primary point of contact Jim Tourek, Client Services Manager, at +1 (480) 741-1847 or [email protected].

Thank you for your consideration.

Best Regards,
,
Michael Nieminen, PE, P.Eng, Chief Executive Officer (Authorized Signatory) International Cybernetics Company, LP d/b/a IMS Infrastructure Management Services [email protected] | 727-547-0696 x101
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
City of Tulare CA
RFP#26-824| Pavement Management Program Update 2025
Contents

1. Project Team ............................................................................................................................................................. 1

2. Demonstrated Knowledge ....................................................................................................................................... 7 California Project Experience ................................................................................................................................................ 10

3. Work Plan ................................................................................................................................................................ 12 Task 1: Project Management ................................................................................................................................................. 13 Task 2: Database & Segmentation Review and Update..................................................................................................... 15 Task 3: Addition of New Streets Segments.......................................................................................................................... 15 Task 4: GIS Layer Creation ..................................................................................................................................................... 15 Task 5: Pavement Condition Surveys ................................................................................................................................... 16 Task 6: Update Maintenance and Rehabilitation Strategies and Decision Tree............................................................. 22 Task 7: Budget Analysis and Funding Scenarios ................................................................................................................. 23 Task 8: Final Report and Presentations................................................................................................................................ 25 Task 9: Training and Technical Support (Optional)............................................................................................................. 26 Challenges and Mitigation Strategies................................................................................................................................... 27

4. Certification ............................................................................................................................................................ 27

5. Proposed Schedule of Work & Deadlines ............................................................................................................. 28

6. Cost Proposal .......................................................................................................................................................... 29

7. References............................................................................................................................................................... 31 City of Chowchilla, CA ............................................................................................................................................................. 31 City of Ridgecrest, CA.............................................................................................................................................................. 32 County of Tehama, CA............................................................................................................................................................ 32 City of Palos Verde Estates, CA.............................................................................................................................................. 33

8. Agreement Modifications ...................................................................................................................................... 33 Appendix A | Resumes ............................................................................................................................................... 34 Appendix B | Pavement Assessment Software Summary...................................................................................... 42 Appendix C | Required Forms ................................................................................................................................... 45 City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
1 1. Project Team
The IMS project team brings the expertise, technical depth, and experience necessary to fulfill this initiative. Our team, of nearly 100 dedicated professionals, includes 11 engineers and 20 data and GIS technicians who specialize exclusively in pavement and right-of-way asset management. Many of our engineers and technicians are certified Pavement Condition Index (PCI) raters through the Orange County Transportation Authority’s (OCTA) rigorous annual certification program, as well as the Metropolitan Transportation Commission (MTC) program in California, ensuring high standards in pavement condition assessments that are recognized statewide.

Each team member has been carefully assigned to ensure comprehensive coverage of the City’s requested services, including automated pavement condition data collection, PCI calculation, GIS integration, PMS implementation (StreetSaver-compatible or otherwise), and long-term strategic support. Our proposed personnel were selected based on their proven track records and specialized skills in pavement management, with each having contributed to similar projects across the country. They have worked together on numerous Southern California projects, such as the County of Tehama and Cities of Ridgecrest, Chowchilla, and Palos Verde Estates, providing comparable pavement management updates with seamless collaboration and proven results. All proposed staff will be available for ninety (90) days from the proposal’s due date, and should there be any changes in key personnel prior to the award, IMS will promptly notify the City.

Organizational Chart
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
2 For additional details about the following proposed key team members see Appendix A | Resumes.

Project Team
Michael Nieminen, PE, P.Eng » Project Principal
Industry veteran, Michael Nieminen, has over 21 years of experience in pavement data collection, asset management, and technology development. He has managed and overseen projects ranging from statewide DOT pavement condition assessments for FDOT, NYSDOT, and ADOT to municipal projects for the City of Dallas and pilot initiatives for the City of Los Angeles. Moreover, Michael's involvement in ASTM International’s Vehicle-Pavement Systems Committee (E17) has been instrumental in advancing industry standards by contributing his expertise in pavement evaluation. His leadership helped drive the development and approval of the E3303-21 standard, which leverages modern technologies to enhance the accuracy and repeatability of pavement condition surveys. The new ASTM E3303 standard for cracking solves the yearto-year repeatability problem, providing more reliable and consistent results for pavement management. This innovation ultimately improves data-driven decision-making and the long-term sustainability of pavement infrastructure.

As Project Principal, Michael will oversee the City of Tulare’s PMP update project. He will ensure IMS delivers highquality, accurate, and actionable pavement data to guide the City’s infrastructure planning and maintenance decisions. With extensive experience leading pavement data collection projects for both DOTs and municipalities, Michael is uniquely positioned to provide the City with the highest standard of service and results.

Megan Ratliff » Project Manager
Megan Ratliff is a highly skilled pavement management professional with a strong technical foundation in pavement analysis and infrastructure assessment. She earned her master’s degree in Civil and Environmental Engineering from Auburn University, where her research at the National Center for Asphalt Technology focused on evaluating the structural performance of asphalt pavement test sections at the renowned Test Track. With expertise in advanced pavement analysis and design tools such as WESLEA, MEPDG, PerRoad, KENPAVE, FlexPAVE, and Evercalc, Megan applies a data-driven approach to optimizing roadway maintenance strategies. As a Project Manager at IMS, Megan specializes in analyzing pavement condition survey data using Easy Street Analysis (ESA) and PAVER, developing tailored pavement management plans, and working closely with clients to understand their specific needs. She has successfully led pavement assessment projects for numerous municipalities, ensuring high-quality results through meticulous data analysis and quality control measures. Her experience includes working with municipalities such as Briton, SD; Camden, SC; Eagle County, CO; Greer, SC; McAlester, OK; Laramie, WY; Minnetonka, MN; Greenville County, SC; Powder Springs, CA; St.

Louis County, MO; St. Lucie County, FL; Town of Eagle, CO; and Watertown, SD.

For the City of Tulare project, Megan will serve as the primary Project Manager, overseeing daily operations, coordinating pavement data collection, and maintaining clear communication with City staff. Her technical expertise and commitment to client success will ensure the delivery of a precise and efficient pavement condition assessment that supports the City’s long-term roadway management strategy.

Marcial Mota » Lead Project Engineer
Marcial Mota is an experienced pavement engineer with a specialized background in pavement management systems, GIS integration, and infrastructure data analysis. Holding Master’s degrees in Civil Engineering with a focus on Transportation Systems and Water Resources Engineering from the University of Central Florida, Marcial has contributed to pavement management programs for a wide range of municipalities including Seminole and Hillsborough Counties in Florida, Wyandotte County in Kansas, and the Cities of Irvine, Moreno Valley, and Garden Grove in California. He combines technical pavement expertise with City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
3 a systems-level understanding of public infrastructure and has a proven track record of implementing pavement management programs using industry-standard tools such as PAVER, StreetSaver, Cartegraph, Lucity and Easy Street Analysis (ESA), alongside GIS platforms including ArcGIS Pro and ArcMap.

As a Project Engineer at IMS, Marcial plays a pivotal role in managing pavement condition analysis, quality assurance of technical deliverables, and integration of geospatial data into municipal asset systems. He performs detailed maintenance analyses, loads inspection data into PAVER databases, and provides training to local staff as required. Marcial’s ability to bridge engineering principles with geospatial technology ensures municipalities receive accurate, actionable data that supports long-term pavement maintenance and improvement planning. His diverse project experience and collaborative approach make him a trusted resource for helping agencies leverage their GIS environments for smarter asset management.

Geoff Dew » QA Manager
Geoff Dew is a highly experienced data analysis manager with 18 years of expertise in pavement and asset data collection, processing, and quality assurance. As IMS’s QA Manager, he leads the data processing team, ensuring that all collected roadway and asset data meet the highest standards of accuracy and reliability. His record includes overseeing the analysis of more than 500,000 miles of pavement data for 12 state DOTs and delivering over 3.5 million unique assets across 70 different asset types.

Geoff’s attention to detail and commitment to quality have been instrumental in developing project-specific manuals, refining data validation processes, and maintaining rigorous quality control measures across numerous large-scale infrastructure projects.

Beyond data processing, Geoff plays a pivotal role in establishing and implementing Standard Operating Procedures (SOPs) and Data Quality Management Plans (DQMPs) at both the department and project levels. His ability to design efficient workflows and train staff on best practices ensures seamless project execution. His experience spans a wide range of high-profile projects, including pavement condition assessments and asset management initiatives for major statewide DOTs such as Arizona, Delaware, and Wyoming.

Geoff will oversee all quality assurance, data validation, and final data processing activities for the City’s project.

With vast experience managing pavement datasets for over a dozen state DOTs and hundreds of municipalities, Geoff is well-versed in developing SOPs, QA protocols, and custom workflows to maintain data integrity at every stage. His role ensures that all PCI calculations, GIS outputs, and PMS integrations are grounded in validated, highconfidence data, reinforcing IMS’s commitment to delivering results that are both accurate and actionable.

Technical Resources » Expert Support Group
IMS's Project Leadership Team will guide a skilled group of professional and technical support staff to ensure the successful execution of the project. Our IrisPRO Pave Field Operators are expertly trained in advanced data collection technologies and have experience on diverse road networks across the U.S. and Canada. They adapt quickly to project needs, are proficient in system calibration and troubleshooting, and can identify and resolve issues that might affect the quality of collected data. The Assets & GIS Support Team is well-versed in Pavement Management Systems (PMS) and follows ASTM D6433 and E3303 protocols to ensure data consistency and reliability. This ensures all collected data meets requirements and integrates smoothly into the GIS for comprehensive analysis. Our Project Engineers and QC Reviewers oversee the entire project, ensuring rigorous quality control and validating data throughout the collection and processing stages. Their integrated approach guarantees IMS delivers precise, reliable, and actionable pavement assessments.

Kimley-Horn will play a key role by providing independent QA/QC services to ensure the accuracy, consistency, and integrity of the pavement condition data. Their extensive experience working with California municipalities and deep technical expertise in pavement management make them a valuable extension of the IMS team, supporting the City with objective oversight and trusted insight.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
4 Our staffing plan ensures effective leadership, technical rigor, and consistent quality across all project phases.

Commitment & Personnel Hours
The key team members will be engaged for the duration of the project, ensuring accountability and streamlined communication throughout the project lifecycle. Our commitment to this project is underscored by the dedicated involvement of our key team members from start to finish.

The estimated activity levels are as follows:
x Megan Ratliff, proposed Project Manager, will lead the project, managing all phases, client coordination, and final reporting with unmatched dedication. Megan will maintain full availability during the critical initiation and closing phases, ensuring pivotal decisions and deliverables align with the project's strategic goals. During the execution phase, she will sustain a 50% commitment, focusing on maintaining project momentum and overseeing critical milestones.
x Marcial Mota, our Lead Project Engineer, will spearhead all technical facets of the pavement assessment and data analysis. He will allocate 70% of his professional time, ensuring meticulous attention to detail and adherence to technical standards throughout the project lifecycle. x Geoff Dew, our QA Manager, will fortify project standards by ensuring all activities comply with stringent industry regulations and project specifications. Geoff’s engagement, set at 30%, reflects our proactive approach to quality assurance, underpinning the integrity and reliability of project outputs. x Project Principal Michael Nieminen, PE, P.Eng, will oversee internal resources and ensure seamless delivery to the City. By dedicating 10% of his time, Michael ensures leadership oversight and resource alignment that upholds our commitment to project excellence and client satisfaction.
4 City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
The schedule below is provided to estimate hours/misc. direct costs by role for this project against the proposed fee schedule.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
Licensing & Certifications
IMS is an independent consultant, fully qualified and properly licensed to practice in the State of California.

Our team of professional engineers and pavement management specialists meet all state and industry requirements to deliver pavement condition assessment and management services in compliance with applicable standards. In addition, IMS maintains rigorous equipment and operator certifications through nationally recognized programs to ensure the highest levels of accuracy, reliability, and compliance.

Our IrisPRO Pave automated data collection vehicles and team of professionals maintain all necessary licenses and certifications required to perform pavement condition assessments in accordance with industry standards. Our fleet of vehicles undergoes annual certification at independent, nationally recognized certification tracks such as the National Center for Asphalt Technology (NCAT), the International Center for Aggregate Research and Testing (ICART), and the Texas A&M Transportation Institute (TTI).

Our profiling equipment and operators adhere to rigorous industry standards, with profile accuracy and repeatability consistently exceeding performance benchmarks. Profile measurements are assessed using ASTM E950 and AASHTO R56 guidelines, ensuring compliance with established protocols for longitudinal surface profiling. Our equipment routinely achieves cross-correlation scores of 0.96 and above, demonstrating high reliability and consistency in data collection. These superior results ensure minimal variation between repeat measurements, reducing discrepancies and enhancing the precision of pavement performance evaluations. The repeatability of our profiling systems ensures that successive measurements taken on the same pavement section under similar conditions yield nearly identical results, a crucial factor in long-term pavement monitoring. Our accuracy is validated through independent verifications at NCAT, where our systems are benchmarked against reference devices to confirm measurement integrity. In preparation for upcoming projects, our IrisPRO Pave data collection vehicles are scheduled to participate in the NCAT certification track in Alabama, USA. As part of our commitment to maintaining the highest standards, ICC-IMS certifies its equipment and operators at NCAT annually.

In addition to these certifications, our team includes licensed Professional Engineers (PEs) and pavement management specialists who hold relevant industry certifications, ensuring full compliance with the City's requirements. Our proposed Project Principal, Michael Nieminen, is a licensed Professional Engineer with over 21 years of experience in pavement data collection, asset management, and technology development.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
7 2. Demonstrated Knowledge
International Cybernetics Company, LP (ICC) and Infrastructure Management Services (IMS) have been industry leaders in pavement management, data collection, and infrastructure solutions for five decades! Established in 1975, ICC has been at the forefront of pavement data collection equipment manufacturing and software development, while IMS has built a strong reputation for providing expert consulting services, pavement assessments, and datadriven infrastructure management strategies. In 2022, ICC and IMS joined forces to redefine the pavement management industry, creating a seamless, end-to-end service model that integrates state-of-the-art equipment, software, and consulting expertise to provide agencies with accurate, actionable pavement data.

Areas of Specialization
IMS is experienced and specializes in comprehensive pavement management solutions, offering a full suite of services that cover every stage of the pavement lifecycle. Our expertise includes:
x Automated and semi-automated pavement condition assessments using industry-leading sensors and imaging technology.
x Non-destructive pavement testing and analysis, including roughness (IRI), rut depth, faulting, and distress analysis per ASTM and AASHTO standards.
x Fast Falling Weight Deflectometer (FastFWD) structural testing to assess pavement load-bearing capacity, identify subsurface weaknesses, and optimize rehabilitation strategies—ensuring cost-effective, long-term pavement performance.
x Pavement management system (PMS) implementation and training tailored to municipal and DOT needs.
x Pavement management plan development and presentation for data-driven decision-making.

Data Quality Confidence – Sub-consultant, Kimley-Horn (https://www.kimley-horn.com/) will perform independent quality control (QC) checks of the pavement condition data through in-person field verification. Their local team will provide an additional layer of assurance by manually validating selected pavement segments during each data collection cycle, enhancing confidence in the accuracy and reliability of the final dataset.

Beyond pavement management, IMS also provides:
x Right-of-Way (ROW) asset inventories utilizing 360° imagery and mobile LiDAR. x Sidewalk and Americans with Disabilities Act (ADA) compliance surveys to support accessibility initiatives.
x Advanced data visualization services using GIS-based dashboards, StoryMaps, and web applications for intuitive, interactive data interpretation.

Practice Philosophy
At IMS, we believe that high-quality pavement data is the foundation for informed infrastructure decisions. Our approach is centered around precision, reliability, and efficiency. By leveraging cutting-edge technology and a rigorous quality control process, we provide clients with the data they need to maximize roadway performance and optimize maintenance budgets. IMS can meet any pavement-related challenges your agency may face. We control every aspect of the pavement management process, from data collection and processing to analysis and software integration, we ensure unmatched precision and reliability in pavement assessments. This comprehensive oversight allows us to deliver consistent, repeatable, and high-quality data, empowering agencies to make strategic, data-driven infrastructure decisions with confidence.

Over the past five years, IMS has invested more than $5 million in enhancing our Unify™ software suite, reinforcing our leadership in fully integrated pavement management solutions. Our advanced systems - combined with our rigorous approach to quality control (QC) - empower us to generate unparalleled data City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
8 quality while setting the industry benchmark for the fastest turnaround time. These advancements ensure that we not only meet but exceed industry standards for accuracy, efficiency, and cost-effectiveness.

Long-Standing Industry Presence
IMS has been a trusted name in pavement management for 50 years, working with municipalities, counties, and state DOTs across North America. Our long-standing presence in the industry is a testament to our expertise, reliability, and commitment to innovation. Our project portfolio spans thousands of successful pavement condition assessments, helping agencies maximize infrastructure funding and extend the lifespan of their road networks.

Commitment to Data Quality & Standards
IMS is committed to delivering the most accurate and reliable pavement condition data to support the City of Tulare’s infrastructure planning and decision-making. Our approach includes a comprehensive Data Quality Management Plan (DQMP) that governs all aspects of the project, from data collection and calibration to processing, validation, and reporting. We ensure consistency, accuracy, and compliance with nationally recognized standards, including ASTM, AASHTO, and industry best practices, to support effective decision-making and longterm asset management.

To further strengthen our quality assurance efforts, our sub-consultant, Kimley-Horn, will conduct independent, on-site quality control (QC) checks during each pavement data collection cycle. Their experienced team will perform manual distress verification across a representative sample of roadway segments to ensure the reliability and consistency of the collected data. This added layer of third-party verification enhances confidence in the final dataset and supports the City’s goals for transparency and data integrity.

We ensure compliance with nationally recognized data collection and analysis methodologies, including:
x International Roughness Index (IRI) measurement with ASTM E950, ASTM E1926, and AASHTO R56- certified equipment. Ensuring precise roadway smoothness assessments. x Surface distress analysis for asphalt and concrete pavements, assessing distresses such as rutting, cracking, raveling, patching, potholes, faulting, spalling, and slab counts per ASTM D6433 and *bonus the new ASTM E3303 methodology. As a proud industry leader in the development and implementation of the new ASTM E3303 methodology, IMS is eager to bring this new standard to all our clients at no additional cost! x Advanced crack analysis with in-depth evaluations of total crack length, width distribution, and severity classification to support refined maintenance planning. x Pavement Condition Index (PCI) calculations and supplemental metrics such as Crack Density, Pavement Surface Cracking Metric (PSCM), and Pavement Surface Cracking Index (PSCI) to support comprehensive, long-term asset management strategies.

Our data collection process includes timestamped GPS coordinates, crossfall and grade measurements, and highresolution imagery, ensuring both accuracy in field acquisition and ease of integration into GIS-based platforms. All collected pavement condition data will be seamlessly integrated into the City of Tulare’s PMS database, supporting transparent, data-driven analysis and network-wide planning.

Experience with StreetSaver in California
IMS has extensive experience delivering StreetSaver-based pavement management projects in California, including the Cities of Ridgecrest, Chowchilla, Palos Verdes Estates, and Tehama County (see Section 7. References for details). Within Tulare County, IMS is the incumbent consultant for the Cities of Visalia (Lucity), Porterville (ESA/ESwA), Exeter (ESA), Farmersville (ESA), and Dinuba (PCI of alleys for 4 Creeks Engineering). This proven track record demonstrates both our technical expertise with StreetSaver and our deep familiarity with regional pavement management needs, ensuring that the City of Tulare will benefit from accurate, actionable data and locally informed recommendations.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
9 Similar Contracts
Every year, IMS completes over 100 of these types of projects. In addition to detailed project experience/references provided, below is a partial project list of clients we have had the pleasure of partnering with over the last few years.

Adams County, CO
Addison, IL
Albuquerque, NM
Allen, TX
Altamonte Springs, FL
Anaheim, CA
Andover, KS
Angelina County, TX
Apopka, FL
Arapahoe County, CO
Arcadia, CA
Argyle, TX
Arizona DOT
Arlington Heights, IL
Arlington, TX
Arlington, WA
Auburn, WA
Aurora, CO
Bainbridge Island, WA
Baytown, TX
Beaumont, TX
Bedford, TX
Bellevue, WA
Branson, MO
Britton, SD
Brookings, SD
Carlsbad, NM
Carrollton, TX
Carson City, NV
Cary, IL
Centennial, CO
Creve Coeur, MO
Dallas, TX
Delaware DOT
DeKalb, IL
Denton County, TX
Denver, CO
Edmonds, WA
Englewood, CO
Euless, TX
Fontana, CA
Fort Collins, CO
Fort Worth, TX
Fountain Hills, AZ
Fremont, IL
Frontenac, KS
Garden Grove, CA
Gilbert, AZ
Glendale, AZ
Glenview, IL
Goodyear, AZ
Grain Valley, MO
Greenville Co., SC
Greer, SC
Gurnee, IL
Harrisburg, SD
Herriman, UT
Highland Park, IL
Huntsville, TX
Independence, KY
Independence, MO
Irvine, CA
Issaquah, WA
Jackson County, MO
Jacksonville, FL
Joplin, MO
Kelowna, BC
Kingsbury Co., SD
Kirksville, MO
La Plata County, CO
Lafayette, CO
Lake County, CO
Lake County, SD
Lake Forest, CA
Lake Forest, IL
Lakeland, FL
Lancaster, TX
Lawton, OK
Leawood, KS
Lincoln Co., SD
Lone Tree, CO
Long Beach, CA
Longmont, CO
Louisville, CO
Lubbock, TX
Lynnwood, WA
Madras, OR
Manhattan, KS
Mansfield, TX
Marana, AZ
Maricopa County, AZ
Marietta, GA
Marysville, WA
Mason County, WA
Mauldin, SC
Medford, OR
Melbourne, FL
Mercer Island, WA
Mill Creek, WA
Milton, GA
Minnehaha Co., SD
Mitchell, SD
Moore, OK
Moorpark, CA
Murphy, TX
Muskogee, OK
Natrona County, WY
Nevada, MO
Newnan, GA
Norman, OK
North Kingstown, RI
North Port, FL
Northbrook, IL
Northglenn, CO
Oconee County, GA
Ozark, MO
Parker, CO
Pasadena, CA
Pasco County, FL
Pasco, WA
Paterson, NJ
Peachtree City, GA
Peoria, AZ
Pico Rivera, CA
Pima County, AZ
Pocatello, ID
Port Arthur, TX
Port of San Diego, CA
Port Orange, FL
Porterville, CA
Powder Springs, GA
Prescott, AZ
Rapid City, SD
Red Oak, TX
Riverside, CA
Roswell, GA
Routt County, CO
Salina, KS
San Luis Obispo, CA
Sandy Springs, GA
Santee, CA
Scottsdale, AZ
SeaTac, WA
Seattle, WA
Severance, CO
Shorewood, IL
Sioux Falls, SD
Spearfish, SD
Sumter County, FL
Tampa, FL
Tehama County, CA
Valdosta, GA
Victoria, BC
Visalia, CA
Volusia County, FL
Watertown, SD
Watkinsville, GA
Waxahachie, TX
Weatherford, TX
Winnetka, IL
Wyoming DOT
Yuma County, AZ
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
10 California Project Experience
IMS brings significant regional experience to meet the city’s pavement management needs, as shown in the table below. We have completed more than 50 projects in the Golden State and have analyzed 4,965 miles of pavement condition data using Easy Streets Analysis (ESA) for over 20 California municipalities. The following table provides a summary of the size and type of projects IMS has completed in California in the past five years alone.

California Agency Miles Software Year(s) Awarded
Arcadia 234 ESA 2017, 2020-21, 2024-25
Azusa 169 ESA 2020
Calabasas 75 ESA 2011, 2019
Cerritos 173 PAVER 2007, 2012, 2017, 2023, 2024
Chino 340 Streetlogix 2022, 2023, 2024, 2025
Chowchilla 67 StreetSaver 2025
El Monte 207 ESA and PAVER 2012, 2022
Escondido 391 PAVER 2021
Exeter 55 ESA 2019, 2025
Farmersville 38 ESA 2021
Fontana 634 Lucity 8 from 2004-2021
Garden Grove 435 PAVER 2022
Hemet 300 Condition rating survey 2022
Irvine 651 ESA and PAVER 2020, 2022, 2024-25
Lake Forest 170 StreetSaver 2020, 2022
Long Beach 1246 Lucity 2013, 2017, 2020, 2024
Moorpark 136 PAVER and ESA 2020
Oceanside 600 Lucity 2015, 2023
OCTA Highway 91 50 StreetSaver 2023
Palos Verdes Estates 74 Data only (StreetSaver) 2022
Pasadena 420 Lucity 2019
Pico Rivera 177 StreetSaver 2021, 2024
Port of San Diego 14 Data only 2017, 2021, 2025
Porterville 275 ESA 2021
Rancho Mirage 119 ESA 2011, 2022
Ridgecrest 180 ESA and StreetSaver 2022, 2023
Riverside 1061 Lucity 2016, 2021, 2022, 2023, 2024
San Bernardino County 108 Data only 2022
San Joaquin County (Pilot) 108 ESA and StreetSaver 2021 San Luis Obispo 186 StreetSaver 2011, 2013, 2015, 2017, 2019, 2021 Santa Monica 249 ESA and PAVER 2021, 2022, 2025-35
Santee 136 ESA 2017, 2021
Tehama County 1660 ESA and StreetSaver 2021, 2022-2023
Yucaipa 239 ESA 2012, 2017, 2023-24
Upland 418 Sidewalks 2023
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
11 Other Experience - Kimley-Horn (sub-consultant)
Kimley-Horn, serving as our sub-consultant, will be providing independent QA/QC oversight of the pavement condition data collected for the City. Over the past five years, we have built a strong, collaborative partnership, completing more than 30 successful projects together. From large-scale efforts with state Departments of Transportation to targeted programs for local municipalities, our combined teams bring a seamless, trusted approach to every engagement. This long-standing relationship reflects not only technical compatibility, but also a shared commitment to delivering high-quality, efficient, and responsive infrastructure solutions.

A full-service engineering, planning, and environmental consulting firm providing services to municipalities and public agencies nationwide since 1967, Kimley-Horn has grown from a small group of traffic engineers and transportation planners to a firm with 133 offices and more than 8,200 employees nationwide. With 6 offices in the greater Los Angeles area and access to hundreds of engineers, planners, designers, technicians, and support staff, their local presence allows them to serve the City at a moment’s notice. They have a deep knowledge of California pavement standards and a proven record supporting public agencies, ensuring objective validation and quality assurance throughout the project lifecycle.

Kimley-Horn has been providing pavement management and engineering services since 1991, including the planning and designing of hundreds of local roadway improvement projects and pavement management projects within the past five years. The team draws on a deep resource pool of 150 professionals with advanced certification in pavement distress inspection training, in addition to offering staff advanced training in various pavement management software programs. Kimley-Horn’s team possesses advanced certification in pavement distress identification through various certification programs, including PAVER Advanced Training, the Orange County Transportation Authority (OCTA) Rater Certification Program, and the Metropolitan Transportation Commission (MTC) StreetSaver Vendor Certification Program. Their work has included pavement assessment, street rehabilitation, pavement management system implementation, capital improvement program (CIP) development, new roadway design, sidewalk ADA compliance and improvements, and many other transportation projects. KimleyHorn’s proven track record in pavement management is reflected in the following key projects:
x City of Agoura Hills, Pavement Management Program
x City of Palm Springs, Pavement Management Program Support x City of Oakland, Citywide Pavement Rehabilitation Projects x City of Monterey, Pavement Management Program and CIP Update x City of Folsom, Blue Ravine Pavement Rehabilitation Program x City of Marina, Reservation Road Pavement Rehabilitation x City of Artesia, Pavement Management Program
x City of Laguna Woods, Pavement Management Program
x City of Citrus Heights, Greenback Lane Complete Streets Improvements Pavement Rehabilitation City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
12 3. Work Plan
The City of Tulare Vision ~ StreetSaver + ESA Hybrid
The City has asked for a StreetSaver-centric Pavement Management Program. We believe our team can deliver something even stronger. IMS will shift to StreetSaver as the system of record for data continuity and auditing, while using Easy Street Analysis (ESA) for the heavy-duty modeling, optimization, and what-if scenarios that StreetSaver alone can’t deliver at the same depth. This hybrid gives the City of Tulare the consistency you expect with the flexibility needed to defend decisions and adapt over time. Our team has deep experience mapping and verifying schemas for StreetSaver (and others), preserving historical PCI, treatment histories, and sectioning so there is no data loss or degradation. Whether you choose to continue analysis in StreetSaver or transition to another system, our process preserves continuity while elevating decision-making.
» How the Hybrid Works
x StreetSaver (System of Record): IMS will load all condition and inventory data into StreetSaver to maintain compatibility, transparency, and a clear audit trail.
x ESA (Analytics Engine): IMS will run multi-year optimization, funding/policy scenarios, and constraint-aware prioritization in ESA for faster what-ifs, reproducible methods across update cycles, and richer project- and network-level reporting.
x Round-Trip Integration: Results, work plans, and budgets are packaged back for StreetSaver reporting and implementation, so your teams stay in sync.
» In-House Delivery, Certified Quality
IMS manages every element internally, from mobilization and data collection through modeling and final recommendations, so cities are not paying for sub-consultants or juggling vendors. Field data are collected and validated by our MTC-certified and OCTA-certified raters, ensuring California-standard consistency and highconfidence results. Centralized QA/QC and version control keep methods and outcomes repeatable and defensible.
» Tools Your Team Can Use
x ESA: An intuitive, Excel-based workspace where City staff can review assumptions, tweak scenarios, and immediately see impacts on PCI, backlog, and project lists. x Inform™ Web Viewer: A browser-based portal to explore imagery and condition data section-by-section— ideal for Public Works, leadership briefings, and stakeholder transparency. x Esri-Ready Outputs: Maps and dashboards that plug into your existing GIS environment for seamless communication.
» Value That Compounds Over Time
With 50 years of pavement management leadership, IMS delivers a turn-key program that accelerates schedules, reduces long-term costs, and raises confidence in every funding conversation. The StreetSaver + ESA hybrid provides cross-cycle consistency, faster scenario iteration, and clear, council-ready reporting so Tulare can set priorities, defend choices, and keep its network performing at its best. ty and
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
13 Approach
Our approach integrates 360-degree panoramic imagery, ensuring detailed and accurate condition assessments across all City-maintained roadways. Leveraging our second-generation LCMS (Laser Crack Measurement System) technology to conduct a rigorous ASTM D6433 and ASTM E3303 pavement condition assessment. This process ensures detailed Pavement Condition Index (PCI) scores for each segment of the City’s roadway network. This process will not only provide a baseline but also enable precise forecasting and maintenance planning capabilities.

Our rigorous data quality management practices ensure that each measurement and process, from data collection through analysis, is performed with the highest accuracy and integrity.

To promote transparency and accessibility, IMS will also deliver a user-friendly GIS-based dashboard that enables City staff and stakeholders to visualize network conditions, track maintenance history, and explore various funding scenarios in real time. By pairing technical precision with strategic planning tools, IMS will provide a draft program that includes preventive maintenance and pavement preservation strategies. We aim to optimize city budgeting and strategic planning efforts, ensuring sustainable roadway management and enhanced public safety. The final dataset will be accessible via a GIS-based interactive dashboard, ensuring City staff can easily visualize and analyze pavement conditions across all maintained roadways.

By aligning our services closely with the city’s needs and existing systems, IMS is committed to being more than just a contractor; we aim to be a trusted partner in paving the way for a more resilient and well-maintained urban infrastructure. Our team has standardized a project approach based on our decades of pavement management experience and the subsequent lessons learned from performing thousands of projects. Detailed conversations with our clients allow us to tailor solutions specific to the needs of the individual agency. The IMS project approach for pavement condition and asset inventory projects typically follows the steps shown in the figure.

Task 1: Project Management
IMS assigns seasoned pavement engineers as the project managers for all our projects. We believe it is imperative that the project manager have the requisite technical and domain knowledge, as well as practical project management experience, to lead the team. Our project management approach is based on thorough planning, proactive schedule management, and constant communication, the result of which is higher quality deliverables and satisfied stakeholders.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
14 Key components of our project management approach include:
x Kickoff and Scoping Meetings: Held promptly upon award to confirm project goals, refine work plan and schedule, and review historical data.
x Clear Communication: Weekly progress updates, status tracking via our online portal, and availability for ad-hoc calls or meetings.
x Quality Assurance / Quality Control (QA/QC): A rigorous multi-step QA/QC process applied at each project phase.

We will work closely with the City to develop and maintain a mutually agreed-upon project schedule, ensuring all deliverables are submitted on time and to specification. » Project Kickoff | A prerequisite for a successful project is an initial project meeting between the City and the IMS team. This early communication is critical to ensure we are fully aligned with the overall vision for the project and specific data needs are documented accurately. Detailed project initiation and GIS setup forms are part of our kickoff process; the outcome includes a final project approach plan and approved schedule developed in collaboration with the City and established before any data collection begins. The project approach plan includes, but is not limited to:
x Contacts and stakeholders
x Measurable tasks and milestones
x Project approach and specific data collection methods x Allocation of resources, including personnel and equipment x Deliverables and schedule
x Performance and schedule risks and mitigation strategies » Status Meetings & Project Dashboard | The IMS project manager will provide an update to the City’s project manager on the progress of activities each week. The IMS project dashboard will provide a live visual indication of progress against the plan. In addition, we will schedule routine check-in meetings to communicate the current project schedule, upcoming tasks, risks, and challenges. IMS will develop the meeting agenda and prepare succinct meeting minutes that chronicle the items discussed, decisions made, and action items with a list of who will be responsible for completing each activity.

Reporting dashboard showing data collection and processing progress.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
15 Task 2: Database & Segmentation Review and Update
Task 3: Addition of New Streets Segments
Task 4: GIS Layer Creation
Tasks 2 through 4 are addressed through our Location Referencing workflow. This step ensures all roadway segments, both existing and newly added, are accurately represented, fully attributed, and correctly aligned with the City’s GIS and StreetSaver database. By establishing precise location referencing at the outset, IMS provides a solid foundation for data collection, analysis, and integration into the pavement management system. » Location Referencing | Data collection is unique in every jurisdiction, varying by network complexity, the mix of urban and rural roadways, type of terrain, schedule constraints, and most notably, the analysis and data delivery requirements. To facilitate a standard approach that yields deliverables tailored to our clients’ needs, we developed our Unify™ Software Suite that includes Drive™ for data collection, Connect™ for data processing, and Inform™ for online visualization. This comprehensive software relies on street centerline GIS data provided by the City to build all successive processes, which include calibration, collection, processing, analysis, and reporting. The Unify™ Suite eliminates the need to use numerous scripts and transformations to produce the geodatabase and tabular deliverables.

Our technical team will review City-provided
roadway network files (expected in an Esri GIS
file format) that define the routes to be
collected. The GIS will be reviewed against any
existing pavement database street segments
and roadways. If discrepancies arise, they will
be noted and discussed for resolution with the
City before the start of data collection. This
process ensures that both existing and newly
added street segments are fully incorporated and
correctly attributed with all required metadata.

Additional recommended metadata fields, if any, will be proposed with clear descriptions and collection methodology.

The finalized roadway network will be loaded into the Drive™ software, which defines the pavement network segmentation and attribution to be collected and delivered, minimizing routing issues and location errors during field collection. The GIS files will include attributes such as road section ID, street name, street type, beginning description, ending description, start reference, and end reference for each segment. The GIS layer created in this process is fully correlated with StreetSaver. The resulting layer can be imported into StreetSaver for visual representation and can also be exported as a shapefile for integration into other GIS systems supporting analysis based on StreetSavercalculated fields such as PCI values.

Our Unify™ software automatically extracts data from the various sensors on the data collection vehicle and combines it with location information and imagery. The Unify™ Suite workflow provides easy field data collection using the Drive™ software onboard each IrisPRO Pave data collection vehicle, which seamlessly transfers collected data to Connect™ for spatial analysis and processing. Unify™ software provides our clients with a perfect match between their existing GIS and the resulting condition data and allows us to configure our data deliverable in many formats that are compatible with all pavement management software, GIS, and other management systems.

Connect™ enables daily progress tracking. Field crews upload collected data for office-based analysts to match against the network for location and completeness. For larger projects, the network may be divided into smaller segments, such as council districts or maintenance areas, to optimize collection, review, and reporting efficiency.

Sample road network loaded into ConnectTM software
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
16 Task 5: Pavement Condition Surveys
IMS will complete a pavement condition survey of approximately 297 centerline miles within the City of Tulare, delivering accurate and repeatable PCI scores for every roadway segment. Using IrisPRO Pave™ vehicles equipped with LCMS-2 3D laser technology and 360° imaging, we will capture surface distresses in full compliance with ASTM standards. Each segment will be categorized by distress type and severity, then quality-checked against historical trends for consistency. Our advanced equipment, rigorous QA/QC protocols, and GIS integration ensure Tulare receives transparent, defensible data that is fully compatible with StreetSaver and other pavement management systems.
» Data Collection | Our field crew will collect both outward-facing and downward-facing pavement imagery, using our IrisPRO Pave data collection vehicles equipped with second-generation Laser Crack Measurement System (LCMS-2) 3D pavement imaging technology.

Pavement surface distresses including alligator cracking, block cracking, rutting, raveling, reflective cracking, loss of section, bleeding, edge distress, and patched areas as well as ROW imagery will be collected on a segment-by-segment basis, with each distress captured by type, extent, and severity as outlined in ASTM D6433 and ASTM E3303. The data and imagery that are collected are then linked to the City’s existing GIS data. Our approach provides survey coverage of all lanes, ensuring visibility to distress rating on 100% of the City’s roadways.

The LCMS-2 system is the highest-resolution 3D pavement scanning technology available. Each LCMS-2 system relies on two downward-facing, high-resolution 3D cameras. Combined, the two 3D cameras capture continuous downward imagery for more than a standard lane width. The cameras are coupled with downward-facing lasers that provide constant and consistent illumination of the pavement surface, regardless of ambient lighting conditions. The impacts of shadows from trees, buildings, or simply overcast sky conditions are eliminated by the laser illumination.

The 3D cameras can detect one-millimeter-wide cracks and full-lane-width rutting, as required by ASTM D6433, on the pavement surface at speeds up to 65 mph. The versatility of the LCMS-2 technology provides added value since the automated pavement condition survey and data collection can be performed at posted speeds without the need for traffic control. Pavement data collection and imagery surveys are expected to progress at a rate of between 30 and 50 miles per day.

Once the pavement survey is complete, the IMS team processes the collected data using Connect™ software, a combination of advanced analytical tools, and quality control/quality assurance (QC/QA) checks to determine accurate and repeatable PCI values for each roadway segment. We perform a rigorous, manual QC/QA process conducted by IMS’ certified PCI raters to further ensure data accuracy. In addition, we deliver our PCI ratings and supporting data (inventory, distress, rutting, and international roughness index [IRI] information) in both spreadsheet and GIS formats for easy review. The data that we provide may be used immediately for decisionmaking or imported into a PMS for additional analysis and reporting.

The Drive™ file format is part of IMS’ unique approach to pavement condition surveys. Drive™ files contain useful information for our field crews, including direction routing information and one-pass versus two-pass data collection instructions. They allow our trained field staff to capture additional condition and inspection information used by our QC/QA team to validate condition data. This approach requires no subjective rating from the vehicle or legacy “windshield” surveys. All data is rated internally with 100% coverage and rating. We perform the following activities daily during data collection to ensure data consistency:
x Equipment is calibrated and daily reports are completed.

Our IrisPRO Pave at the Illinois ICART Rodeo
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
17 x All sensors are continually monitored to ensure they are receiving data within specifications. x The LCMS-2-equipped IrisPRO Pave operator manually monitors the HD digital images, GPS, distress recorder, roughness measurements, and rutting data.
x Each street is noted in the inventory and on the map through GPS and assignment by van number. x Production is tracked and records of coverage are documented. x If necessary, a corrective action plan is developed and followed. x All data is backed up and sent to the IMS primary office for processing. * Note ~ Drive™ and Connect™ are built into our data collection prices! » Quality Assurance/Quality Control (QA/QC) | Based on discussions with the City during the project initiation and kickoff meetings, IMS will develop a project-specific version of our standard Data Quality Management Plan (DQMP) for this engagement. The City-centric DQMP will be formalized with the project team’s approval prior to data collection. At a minimum, the plan will address the following:
x How the data collection equipment will be calibrated and certified. x What data quality control (QC) measures will be conducted before data collection begins and periodically during data collection.
x How data will be sampled, reviewed, and checked for quality. x What error resolution procedures will be followed.
x How data will be accepted.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
18 While data collection is underway During the collection and processing workflow, data discrepancies are detected in the following three ways. These processes are run on 100% of the collected and processed data. Any road sections with data discrepancies arising from sensors, systems, or processing that exceed the defined thresholds will be recollected and/or reprocessed, as necessary:
x During data collection through real-time health monitoring systems onboard the IrisPRO Pave data collection vehicle.
x During data processing in Connect’s data import module, using data quality checks that include data completeness and data synchronization validation. x During data reporting in Connect’s report generation module, through sensibility and range checks.

IMS will review a random sample of pavement images to confirm the accuracy of reported distress data using our Connect™ software. The detailed distress data for each image, including cracking and the classified and rated distresses, are superimposed over the image and displayed in a table. This allows QC reviewers to efficiently review and confirm that the condition of the road has been surveyed accurately. Connect™ also shows the vehicle GPS traces (collection polylines) overlaid on a street view map or aerial image. These are displayed alongside the City-provided GIS shapefile polylines to allow quick verification that the correct segments were surveyed, limits correctly identified, and GPS tracking was precise.

This all-in-one processing software virtually eliminates location errors and misplaced sections, improving data transparency and boosting client confidence in the delivered results.

Collecting and delivering high-quality data is at the heart of our mission. Clients consistently recognize IMS for accurate first-time deliverables and industry-leading turnaround times.

Quality Control (QC) of Pavement Distress Data
With a local presence in Southern California, Kimley-Horn will support this project through in-person field verification efforts. Staff will visit Tulare to perform manual checks firsthand, adding a layer of insight that only onthe-ground observations can provide. They will perform quality control (QC) observations during the planned data collection cycle. This task includes conducting up to one day of manual distress surveys during each cycle to compare observed pavement conditions with the collected data. Field verification will involve reviewing a sample of streets with varying surface types (AC and PCC), functional classifications (local streets, arterials, alleys), and condition levels (e.g., poor, fair, good) to help identify any inconsistencies or areas that may benefit from additional review.

The goal is for Kimley-Horn to provide an independent check on the general consistency and reasonableness of the condition data. This high-level verification is intended to supplement the overall data collection effort and provide additional confidence in the condition data used in the pavement management system. » ASTM E3303 – Objective Surface Metrics …finally! | IMS is a leading contributor to the ASTM E3303 standard, which moves the industry beyond subjective crack identification toward quantifiable, repeatable pavement surface metrics. No need to choose – we deliver both D6433 and E3303 metrics as standard on all projects. Three IMS engineers served on the ASTM E17 committee to co-develop this standard with input from public agencies and engineering peers. This breakthrough allows agencies to make smarter, data-driven pavement decisions with confidence, and IMS is ready to deliver this next-generation capability to your network today! The E3303 metrics are:
x Crack length l x Pavement Surface Cracking Metric (PSCM) x Crack width w x Pavement Surface Cracking Index (PSCI) x &UDFNGHQVLW\Ǝ
Our DQMP is customized for
each client’s project
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
19 These metrics can be readily calculated for each “tile” along the lane collected. The tiles are formed by an intersection between five road zones and 2-m (or 6-ft) intervals along the road (illustrated in the image).

The major advantage of these metrics is that
they have an intuitive and objective physical
meaning. Crack density is the length of
cracking per unit area, and PSCM is the
percentage of open pavement within a
defined area. These metrics can be collected
accurately and repeatably by the IrisPRO Pave
and have been proven through extensive
studies on multiple projects. For example, for
Delaware DOT, the client defined 20 control
sites covering all pavement types and conditions across their network. We collected 10 runs of each site, every month for five months. The crack detection is fully automated in Connect. The following charts show the best and worst results from these control sites. The cracking condition index, PSCI, shows extraordinary repeatability compared to semi-automated methods and manual surveys. The standard deviation is only 0.44 points in the best case and 1.85 points in the worst case, and the coefficients of variation are 0.5% and 2.3%, respectively.

This level of data quality means that pavement deterioration trends can be seen in and modeled from the data. This opens the door to far more robust engineering analysis, which leads to better decisions about maintenance spending, treatment types, and budgeting.

IMS is proud to be an industry leader in the development and implementation of the new ASTM E3303 methodology and is eager to bring it to our clients!
» Equipment Calibration | Drive requires the IrisPRO Pave data collection vehicles to be configured with the client-specific calibration schedules and sensor settings for data capture. This provides value to the City through strict control of the required calibrations: the IrisPRO Pave will not collect data unless the DQMP-specified calibrations are completed daily. This control reduces the potential for rework of data or delivering data that is not defensible.
» Precision Equipment and Value-Added Capabilities | IMS’s IrisPRO Pave data collection platform delivers unmatched accuracy, consistency, and flexibility through its advanced sensor suite and rigorous calibration protocols. Before each collection day, Drive™ enforces strict client-specific calibration routines, as outlined in the DQMP, to ensure that no data is captured unless all systems are properly aligned. This eliminates the risk of nondefensible or incomplete data and reduces rework. Our vehicles are equipped with the patented Every Speed Profiling technology, which is specifically designed to measure roadway roughness (IRI) accurately under any traffic conditions. This technology ensures precise, repeatable measurements at all speeds, including stop-and-go traffic commonly found in urban settings. This capability is crucial for municipalities that require consistent data regardless of traffic patterns. The 3D LCMS-2 is customized to agency-specific pavement textures and lighting City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
20 conditions, with automated overrides to handle temporary variations like damp surfaces or surface debris, ensuring objective and repeatable crack detection. High-resolution, GPS-tagged 360° imagery is collected using the Ladybug 5+ camera, offering clear, geolocated visuals of the full right-of-way (ROW), which can be used to extract visible roadside assets either during the project or post-delivery. The Distance Measuring Instrument (DMI) that tracks distance is maintained by a high-resolution 5,000-count-per-revolution wheel encoder and inertial navigation system (INS), ensuring data precision even in areas with poor GPS reception. Together, these systems provide agencies with highly accurate condition data and ROW imagery that support both pavement management and future asset inventory efforts.

Our equipment meets all the standards outlined in the City of Tulare RFP and can deliver the City’s requested data in StreetSaver.
» Post Processing (Asset Extraction or Condition Data Later) | ROW asset data collection and extraction is a primary component of more than half of IMS projects each year. The IMS asset extraction technology is built on a flexible architecture that allows any ROW asset visible in the collected imagery to be located and attributed as part of each project or later in the future. The images and associated GPS data are merged image-by-image. The merged imagery can then be post-processed using specialized GIS and image viewing software. ROW assets can be in the imagery using a combination of machine learning and manual review processes. Using the collected imagery, the existing centerline GIS, and supplemental aerial photography, we can spatially plot each ROW asset in its real-world location.

While we offer multiple methods for collecting ROW assets, the most cost-effective is to use the ROW imagery that is collected at the same time as the pavement surveys are conducted. As noted earlier, the IrisPRO Pave synchronizes high-end GPS and IMU data with ROW image frames to allow for accurate asset extraction from the front, side, and rear of the data collection vehicle.
» 3D Laser Crack Measurement System (LCMS) with SmartSync Optimization! | A key IMS differentiator is the customization of crack detection settings for each pavement surface type within the client’s road network. Unlike other providers that apply one-size-fits-all settings, IMS uses our proprietary Connect™ software and SmartSync technology to optimize detection based on pavement texture, brightness, color, condition, and more. SmartSync allows us to fine-tune detection parameters dynamically during data collection, enabling superior crack detection accuracy from the first pass! This significantly reduces the time needed for manual correction and post-processing while minimizing the quality control burden. Detection is fully automated and performed in-house to eliminate the subjectivity often introduced by third-party editors. The result is highly repeatable, consistent, and objective pavement condition data essential for reliable pavement management and forecasting.
» Digital Imaging System | The Ladybug 5+ spherical 360° camera is mounted on a custom-designed steady mount on the vehicle roof. The camera capture is triggered by distance, not by time (i.e., it does not run at a fixed frequency like many lower-grade video camera systems). The IrisPRO Pave hardware triggers image capture and also records the exact moment of image capture (camera shutter operation). This technique precisely locates each image in world space and provides ideal asset inventory and feature extraction images. The camera uses the Sony Pregius sensor, which has a high dynamic range, allowing it to take excellent images at speed in almost all lighting conditions. Capturing ROW imagery with the Ladybug5+ offers the practical advantage of being able to extract any perspective image views (simulated camera angles) from the image stream during post-processing.

The sample image below shows a 65-degree, forward field-of-view (FOV) at 3200 x 2000-pixel resolution.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
21 Unlimited capability to select camera angles and
zoom perspectives
Left: LCMS-2 distress imaging vs. GoPro imaging.

Right: Wide-angle ROW imagery from our Ladybug camera
The City benefits from the flexibility of a single camera with the ability to provide a single or multiple image view. In addition, it eliminates the need to position and calibrate multiple cameras. We will provide a forward image, with a planned forward 75° FOV (6000 x 2000), as well as a spherical view of the data collected. The City can also review and select the field of view and angles that will best meet requirements, if desired. The images below show two different views for the forward and right views extracted from the Ladybug 5+ camera. Note the image labels to appreciate the subtle adjustments we have available for x-axis or y-axis rotations, and the image positioned at 90 degrees to the right to capture the view down the intersecting street. It is also possible to extract single wide-angle images from this camera, as shown in the image below in the Connect™ software. » Integrated Software | Each data collection route will be defined using GIS-based roadway segmentation. Prior to field deployment, IMS will conduct a GIS pre-check and calibration to align our survey routes and final deliverables with the City’s segmentation system, ensuring full compatibility with existing geospatial data structures and pavement management workflows. To support a seamless and integrated process from field to final deliverables, IMS will deploy our Unify™ Software Suite, which includes Drive™, Connect™, and Inform™:
x Drive™ » Data Collection - Guides field crews through the predefined City roadway segments using turn-byturn navigation and embedded segment metadata to ensure complete, accurate coverage. x Connect™ » Data Processing - Performs automated and manual QA/QC to validate the collected pavement condition data and format it precisely to the City’s segmentation structure for consistency and ease of integration.
x Inform™ » Online Visualization - A secure, cloud-based dashboard that gives city staff intuitive, map-based access to pavement condition data and roadway imagery via any browser-enabled device.

To maintain the highest levels of data quality throughout the project, IMS implements daily calibration of each IrisPRO Pave™ collection vehicle, continuous sensor monitoring, and nightly data uploads for processing. Each upload is matched to the City’s road inventory to verify spatial accuracy and inventory completeness. Once field collection is complete, PCI values and distress data will be reviewed and validated by IMS’s certified pavement engineers and internal QC specialists. All deliverables will be provided in Microsoft Excel, shapefile, and geodatabase formats, fully compatible with StreetSaver, ESRI GIS, and other pavement management systems utilized by the City.

See Appendix B | Pavement Assessment Software Summary for details about our Unify™ Software Suite. » Inform™ Advanced-Data Visualization and Imaging Tools | HD 360° imagery is included in all IMS pavement assessments as a standard deliverable. These images are tightly integrated with geospatial data, providing a powerful visual reference for planning, inspection, and validation.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
22 As an added value, IMS will provide the City and participating municipality staff with 1-year of free access to a consolidated, shared instance of Inform™, our secure, browser-based, cloud-hosted dashboard that enables:
x Map-based visualization of PCI scores, distress metrics, and 360° imagery x Filtering and querying by condition, location, or segment x Exportable summary tables and GIS-compatible files
x Easy sharing across departments and stakeholders
Inform™ is already in use at several state DOTs, counties, and municipalities across the U.S., and we are excited to offer this intuitive, powerful tool to enhance asset management and planning.

Task 6: Update Maintenance and Rehabilitation Strategies and Decision Tree IMS understands that the success of Tulare’s Pavement Management Program depends on developing clear, defensible maintenance and rehabilitation (M&R) strategies. As part of this task, our team will meet with City staff to review existing practices, discuss potential enhancements, and introduce new or emerging treatments suited to Tulare’s regional conditions and construction costs. We will also work with the City to refine and validate a customized Decision Tree that reflects both the industry’s best practices and local experience. This collaborative process will ensure that treatment options, associated costs, and prioritization criteria align with the City’s goals and funding realities.
» Pavement Management Plan | IMS will leverage its expertise in pavement management to deliver precise, actionable maintenance recommendations for the City. Using the industry-standard PCI on a 0-100 scale, we will evaluate each road segment’s condition and recommend tailored maintenance treatments. These recommendations will consider critical factors such as road classification (e.g., residential or arterial) and benefitcost ratios to ensure optimal resource allocation. Our multi-year pavement maintenance and rehabilitation (M&R) programs are built around industry standard prioritization techniques and financial optimization, typically in the form of cost of deferral. We incorporate pavement management principles that assist agencies in producing costeffective maintenance programs. Localized construction costs, customized deterioration models that reflect local pavement performance, and other environmental and local construction practices are considered in developing our M&R analyses and recommendations.

Our approach to establishing overall prioritization of M&R recommendations is flexible and can account for nonengineering factors. Our engineering team has recent experience using pavement management systems to develop equitable M&R plans that consider funding distribution based on technical and non-technical considerations that impact local communities. We look forward to collaborating with the City staff to ensure that the pavement management program addresses the needs and priorities of the stakeholders involved.

The Project Manager will collaborate with City staff to tailor reporting requirements and identify additional insights that will enhance decision-making. In this initial meeting, we will ensure the scope of reporting aligns with the City’s goals, focusing on actionable, data-driven pavement management strategies.

INFORM™ DEMO » A demo of our cloud-based web viewer with data and images collected by our IrisPRO Pave vehicles may be accessed via the link and credentials below. Once logged in, you can select between the Road Demo (DOT/Municipality) or the Sidewalk Demo. The user button in the top right can be used to switch views. https://inform.internationalcybernetics.com/login
User: demo | PW: informdemo
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
23 To support these efforts, IMS will also deliver Easy Street Analysis (ESA), a user-friendly Excel-based tool that allows staff to model funding scenarios and treatment strategies. Combined with StreetSaver and IMS’s interactive Inform™ dashboard, ESA ensures all updates, analyses, and recommendations are transparent, defensible, and ready for implementation.

Task 7: Budget Analysis and Funding Scenarios
In collaboration with the City of Tulare, we will develop a set of practical, data-driven budget scenarios based on the newly collected pavement condition data and StreetSaver integration. Our team will prepare funding analyses that estimate investment required to maintain or improve network conditions, evaluate backlog levels, and model impacts of different funding strategies over time. These scenarios will incorporate City-provided funding levels and potential federal, state, and regional sources, ensuring Tulare has a comprehensive view of its pavement funding options.
» Easy Street Analysis (ESA) Pavement Management System | ESA integrates the core analysis capabilities of the most powerful PMSs within a familiar Microsoft Excel environment. It is a pavement management tool designed to provide agencies with easy access to pavement condition data and analysis results. Due to its ease of use and low cost, many of our clients use ESA as their sole PMS solution. Engineered for simplicity, ESA eliminates the need for users to become pavement management software experts before they can leverage their survey results. This interactive spreadsheet contains deterioration curves, functional classes, pavement types, pavement strength rating, City-specific rehabilitation methods and costs, associated rehab resets, budget information, and other Cityspecific parameters. ESA is fully customizable to client needs and programmed to develop multi-year M&R plans built around practical prioritization techniques and financial optimization, typically as cost of deferral analyses.

Results can be visualized using both ESRI GIS software and Excel-based mapping tools. IMS has deployed ESA successfully to hundreds of government agencies across North America.

Legacy pavement ratings can be integrated into ESA, allowing direct comparisons with new evaluations. This ensures continuity, tracks trends, measures progress and supports data-driven decisions for pavement management strategies. ESA delivers the following and allows for basic parameter input for analysis:
x Annual funding required to maintain current pavement conditions. x Annual funding required to maintain the current network backlog. x Funding projections needed to achieve and sustain a target PCI over the next five years. x Road maintenance budget (one value in $/YR; can vary over the years) x Funding projections needed to achieve and sustain a target backlog over the next five years. x Minimum funding level required to avoid falling below control PCI limit. x Minimum funding level required to avoid falling below control backlog limit. x Future network performance predictions, including the network average PCI and segment level PCI, if current funding levels remain unchanged over five years. x Strategic rehabilitation recommendations for pavement treatments based on the current budget. x Rehab types and unit rates (in $/SY)
x Completed work (rehab type and rehab date for any work done after survey but before analysis start date), provided in a GIS-compatible format (shapefile, geodatabase, or list of GISIDs) x Planned work (rehab type and rehab date for any work to be done after analysis start date, e.g., CIP, future work etc.), provided in a GIS-compatible format (shapefile, geodatabase, or list of GISIDs) x Project groupings by proximity, functional classes, pavement types, and similar conditions (PCI spread of 20 and PCI below 40)
Highlights of ESA are showcased in the following snapshots City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
24 ESA dashboard, providing an overview of network condition ESA offers a detailed evaluation of the network’s PCI, with the ability to break down analyses by pavement type, functional classes, and index, delivering valuable insights into the overall network condition. The distribution of network area by pavement type and functional classes is displayed.

ESA has a straightforward design with simplified buttons to allow for agile review of recommended solutions for selected segments. The total budget and annual breakdown of each year of the respective analysis and network-level evolution of PCI and backlog are summarized.

ESA dashboards,
presenting PCI and
backlog values after
a 5-year analysis is
generated under
various budget
scenarios and
summarizing the
recommended
rehabilitation
activities by extent.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
25 ESA provides a map-based view of the pavement condition before and after applying recommended treatments. Diverse options can be accessed and filtered from this view. Clicking any segment on the map displays detailed information such as GISID, PCI, year, and more.

Task 8: Final Report and Presentations
MS recognizes that clear, transparent communication of project results is as important as the technical analysis itself. We will ensure the City of Tulare receives a comprehensive final report and an engaging presentation that distills key findings, recommendations, and funding implications into actionable insights for staff, City Council, and the community.

Final Reports
IMS will prepare a complete digital final report documenting all major project components in alignment with the RFP requirements. The report will include:
x A description of the methodology used for the PMP update. x A full pavement network inventory with PCI results.
x Recommended M&R strategies tailored to Tulare.
x Budget analysis and funding scenarios illustrating trade-offs and long-term impacts. x Actionable recommendations to guide near-term and multi-year decision-making.

Prior to finalization, the draft report will be provided to City staff for review and comment. This ensures accuracy, transparency, and alignment with the City’s goals. The final report will be delivered in digital format (PDF and native files) and will include maps, charts, and graphics for clarity and accessibility.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
26 Presentations
IMS will also deliver a clear and visually compelling PowerPoint presentation tailored to both City staff and City Council. The presentation will summarize:
x The updated condition of Tulare’s roadway network.
x Key results of the pavement condition update.
x Budget needs, funding scenarios, and planning
recommendations.

Our team has extensive experience presenting complex technical results in a way that resonates with elected officials and the public. IMS will collaborate closely with City staff to refine the messaging and ensure it aligns with Council priorities. Presentations may be conducted in-person or virtually and will be delivered as a value-added service to help build consensus around future investment strategies.

Task 9: Training and Technical Support (Optional)
IMS understands that the long-term success of Tulare’s PMS depends not only on the quality of the data and tools, but also on the City’s ability to confidently maintain and apply the system in-house. To support this, IMS is ready to offer three optional elements:
» StreetSaver Software Training | IMS will provide a hands-on training session for up to five City staff members, tailored to the City’s technical environment, user familiarity, and project goals. Training may be delivered in-person or virtually and will be recorded for future reference in the event of staff turnover.

Our training approach will include:
x Interactive workshops for engineering, planning, and public works staff, covering navigation, reporting, condition data updates, and treatment scenario planning. x A User Guide with step-by-step instructions, screenshots, and troubleshooting tips. x System setup assistance, including data import and configuration, ensuring continuity from the City’s existing StreetSaver database.
x Demonstration of *Inform™, IMS’s intuitive, web-based data viewer, enabling interactive exploration of pavement images, PCI scores, and mapped condition data in an interactive format that complements the functionality of StreetSaver. *added value!
» On-Site Field Training | At the City’s option, Kimley-Horn (our partner) will conduct a comprehensive training session on pavement management designed to last 3 to 4 hours. This training will cover the methodology behind pavement maintenance prioritization, data collection methods, distress identification, and selecting proper treatments based on distress observed. Topics will include:
x How to determine appropriate projects based on condition data, focusing on prioritizing maintenance to preserve good pavements rather than addressing the worst first, optimizing overall PCI and life cycle costs. x A tutorial of distress identification in the field according to ASTM methodology. Details will be provided of how to identify and classify common roadway distresses such as alligator cracking, potholes, rutting, and others, discussing the cause of the distress and appropriate repair. x Discussion of treatment selection and other pavement management data metrics. A review of the City's PCIbased treatment selection chart will be conducted, offering suggestions for improving inputs such as repair unit cost or applied PCI ranges. Discussion will also include other types of condition data such as structural condition index (SCI), ride index, or international roughness index (IRI), and their pros and cons to support informed decision-making.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
27 » Technical & Software Support | At the City’s option, IMS will allocate 25 hours of dedicated technical and software support to provide one-on-one assistance, customize reports, refine treatment recommendations, or address any other PMS-related needs. Support will be available via phone, email, or virtual meetings.

Through this comprehensive and user-focused training program, City of Tulare staff will gain the knowledge and confidence to manage the PMS independently, ensuring data-driven decisions and reducing long-term reliance on outside vendors.

Challenges and Mitigation Strategies
At IMS, risk management is a proactive and integral part of our project delivery approach, beginning with early planning and a clear understanding of potential challenges. Drawing from decades of experience, including recent work within California, we apply a continuous improvement mindset to every engagement. Lessons learned from past projects are routinely analyzed and incorporated into future efforts, resulting in a mature and agile risk management process. For this project, IMS will maintain a dynamic risk register, beginning with common risks and expanding to include any project-specific concerns that arise during execution. We will work closely with the City to assess the likelihood and potential impact of each risk and implement mitigation strategies designed to minimize disruption to the schedule or budget. Our preventative approach, combined with strong internal communication and responsiveness, helps us stay ahead of issues before they affect project outcomes. The table below outlines several potential risks, their likelihood, impact, and typical mitigation measures that reflect our experience and commitment to successful project delivery.

Risk Likelihood Impact Typical Mitigation Measures
Weather High Low The weather is inherently unpredictable. IMS continuously monitors forecasts and builds float days into the schedule to minimize delays.

Review
Timeframes Medium High
IMS will coordinate closely with City staff to establish realistic timelines for data reviews and deliverable feedback. Timely City input is critical to maintaining the project schedule.

Equipment
Issues Low Low
We maintain the largest fleet of LCMS-2 vehicles dedicated to municipal projects in the U.S., ensuring full redundancy. Our team of technicians, engineers, and software developers provide rapid support, backed by strong vendor relationships.

Environmental
or Health
Events
Low Low
IMS field crews follow established health and safety protocols, and our staff is fully equipped for remote work to ensure uninterrupted project execution.

4. Certification
IMS is not a Certified Consultant Partner with StreetSaver; however, our team includes Kimley-Horn - an official StreetSaver Certified Consultant Partner - ensuring certified expertise is embedded in the project. This partnership pairs Kimley-Horn’s current certification with IMS’s deep, hands-on experience implementing, configuring, and maintaining StreetSaver for public agencies. Together, we provide the benefits of certified oversight backed by IMS’s proven delivery, system administration, and long-term support, so your program launches smoothly and performs reliably.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
28 5. Proposed Schedule of Work & DeadlinesIMS and our project team are fully available to meet the City’s anticipated schedule, with work commencing at the tentative kickoff meeting on October 6, 2025, and all tasks sequenced to ensure timely delivery of milestones and final deliverables.

Note: The above schedule represents our experience in delivering over 100 projects annually that align with the base scope of services described in the RFP. This schedule factors in time for feedback and collaboration between IMS and the agency, particularly during the pavement management plan analysis and review phase.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
29 6. Cost Proposal
The following cost proposal provides a clear breakdown of fees by individual tasks, ensuring transparency and alignment with the City’s scope of work requirements.

Fee Proposal
Name Qty. Units Price Disc. Total Price
Project Setup and Kickoff 1 Lump Sum $2,500.00 $2,500.00 Project Management 1 Lump Sum $1,500.00 $1,500.00
GIS Review and Survey Extents Verification 297 Centerline Miles $15.00 $4,455.00
Mobilization/Calibration 1 Lump Sum $2,925.00 $2,925.00 Field Data Collection - IrisPRO Pave 297 Test Miles $92.00 $27,324.00 Data Processing: Enhanced ASTM D6433
(Including QC/QA) - According to Standard
Data Dictionary
297 Test Miles $35.00 $10,395.00
Condition Data Delivery (Standard
Geodatabase/Tabular Format Only) 1 Lump Sum $1,500.00 $1,500.00 StreetSaver - Pavement Management
Plan/Analysis – Draft 1 Lump Sum $9,500.00 $9,500.00
Data Loaded to StreetSaver (including
formatting) 1 Lump Sum $4,000.00 $4,000.00
Draft Pavement Management Report 1 Lump Sum $2,400.00 $2,400.00 Final Pavement Management Report and
Analysis Results 1 Lump Sum $500.00 $500.00
Additional Consulting – RFP Tasks 2 - 5 17 Per Hour $189.00 $3,213.00 Update StreetSaver with 78.44 CL Miles
Currently in GIS 1 Lump Sum $2,268.00 $2,268.00
City Council/County Commission
Presentation (Onsite/In-Person) 1 Lump Sum $6,000.00 $6,000.00 Inform - <400 lane miles- One Year Free
Trial (Price reflects annual fee if opt in after
trial)
1 Per Year $2,000.00 100% $0.00
Inform Web Hosting- One Year Free Trial
(Price reflects annual fee if opt in after
trial)
297 Per year
per mile $1.20 100% $0.00
Total Price: $78,480.00
Optional value-added services pricing is displayed below for reference by the city. We welcome the opportunity to discuss these services if they are of interest. We add non-destructive structural testing of roads to many of our projects and additionally extract right-of-way assets from the same dataset we will capture during the road condition survey.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
30 City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
31 7. References
IMS has successfully delivered pavement management program updates for many California agencies, most of which utilize StreetSaver. Recent representative projects for similar types of work are found below:

City of Chowchilla, CA »2025
Pavement Management Data Collection
In 2025, IMS, serving as a subconsultant to QK, Inc. (prime), completed pavement condition data collection for the City of Chowchilla, covering approximately 67 centerline miles of roadway. The project included an automated survey of the City’s roadway network using the IrisPRO Pave, providing objective, reproducible measurements of pavement distress. The resulting Pavement Condition Index (PCI) data was successfully processed and delivered directly into the City’s StreetSaver pavement management system.

As part of this effort, IMS also incorporated 9 right-of-way (ROW) asset categories into StreetSaver, ensuring that the City’s pavement condition data and ROW asset inventory are seamlessly integrated for ongoing analysis, planning, and budgeting. This updated information provides the City with a reliable foundation to prioritize maintenance and rehabilitation activities, optimize funding, and extend the life of its roadway infrastructure.

Contact Person QK, Inc. (Prime), John Doyel, Director of Municipal Services Telephone Number (559) 362-1295
Email Address [email protected]
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
32 City of Ridgecrest, CA » 2022, 2023
Comprehensive Ridgecrest Pavement Survey & Resilience Planning IMS completed a comprehensive pavement condition survey across 180 miles of Ridgecrest's roadway network, utilizing our advanced LCMS-2-equipped IrisPRO Pave vehicles. This project not only assessed the current state of the city’s roads but also developed strategic, multi-year maintenance and rehabilitation (M&R) plans designed to enhance roadway longevity and performance.

Following a significant seismic event, IMS determined the impact on Ridgecrest's infrastructure. Our team successfully identified and mapped several "extremely wide" cracks, providing critical data that led to targeted patching strategies co-developed with the city's engineers. This collaboration was pivotal in addressing urgent safety concerns and planning for future resilience. To ensure that these invaluable insights were readily accessible, IMS developed an interactive online GIS-based StoryMap. This platform visually represented both the pavement conditions and the bespoke M&R recommendations, allowing for streamlined stakeholder engagement and informed decision-making.

Further augmenting this project, IMS completed a full network survey inclusive of GIS clean-up and Right-of-Way (ROW) asset integration, enhancing the overall data quality and utility. All pertinent information was meticulously compiled into IMS’ Easy Street Analysis (ESA) spreadsheet and formatted for seamless integration with StreetSaver, ensuring that the City of Ridgecrest had a robust toolset for proactive pavement management and enhanced community safety.

Contact Person Travis Reed, Public Works Director/Acting City Engineer Telephone Number 760-499-5080
Email Address [email protected]
County of Tehama, CA » 2021, 2022-2023
Pavement Management System Implementation and Network Evaluation The County of Tehama selected IMS to support the development and implementation of a comprehensive pavement management system across its extensive roadway network. IMS conducted a linear, automated pavement condition assessment covering approximately 830 centerline miles, providing a consistent, objective evaluation of surface conditions across the county's diverse road network.

As part of this effort, IMS also performed nondestructive structural testing using the Fast-Falling Weight Deflectometer (FastFWD) on 240 survey miles. The resulting structural and surface condition data provided a holistic view of pavement performance, allowing for accurate forecasting and informed maintenance and rehabilitation (M&R) planning. To enhance decision-making and public transparency, IMS developed a custom online GIS-based Story Map, which presented pavement condition results and recommended M&R strategies in an intuitive, visual format. This tool made it easy for stakeholders to access, understand, and communicate pavement needs and investment priorities. Data from the assessment was loaded into IMS’s proprietary Easy Street Analysis (ESA) spreadsheet for in-depth analysis and optimization, and formatted for seamless integration into StreetSaver, ensuring the County could maintain and update the system independently.

Through its partnership with IMS, Tehama County now has a fully functional, data-driven pavement management system supported by detailed condition and structural data. The tools and insights delivered by IMS have empowered the County to make proactive, cost-effective investment decisions, extend the life of its roadway assets, and improve communication with stakeholders and the public through clear, visual storytelling.

Contact Person Will Pike, Interim Director, Public Works Telephone Number (530) 385-1462 ext. 3007
Email Address [email protected]
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
33 City of Palos Verde Estates, CA » 2022
Pavement Condition Data Collection & StreetSaver Integration IMS formatted the PCI data for 74 miles and delivered it into StreetSaver, the City’s Pavement Management System.

IMS served as a subconsultant to HR Green, the prime consultant, for this project.

Contact Person HR Green (Prime), Mike Myers, P.E., Engineer/Acting City Engineer Telephone Number (951) 332-6464
Email Address [email protected]

8. Agreement Modifications
IMS has reviewed the City of Tulare’s Standard Agreement (Attachment B). We have no requested modifications or concerns with the terms and conditions provided. IMS is prepared to execute the agreement as presented and proceed in accordance with the City’s requirements.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
34 Appendix A | Resumes
Michael Nieminen, PE, P.Eng | Project Principal
Michael is an industry veteran with more than 21 years of experience as a project manager, technology developer, and senior executive. He provides a unique and valuable perspective on pavement condition and asset inventory projects. Over the past six years at ICC-IMS, Michael has built a team of experienced and sought-after industry professionals, including pavement and software engineers, who have re-imagined the data collection and processing workflow of ICC equipment and IMS services for today’s technology and quality standards. Before joining ICC-IMS, Michael served as the Director of Operations and later as the Director of Technology Development at Fugro. He pioneered the use of spatial matching to join collected data to client roadway networks.

This has proven a vitally important step to deliver consistent year-over-year pavement condition data results for pavement condition data management providers within the industry.

Florida Department of Transportation (FDOT) Pavement Data Collection – Project Principal IMS was part of the team that provided a statewide collection of pavement distress data on noninterstate pavements using an LCMS, inertial profiler, and forward imaging for FDOT. The collection methodology and resulting data meet the requirements described in the Highway Performance Monitoring System (HPMS) Field Manual and MAP-21 protocols established in Title 23 CFR part 490. The project involved collecting, processing, analyzing, and reporting the pavement data on designated noninterstate portions of the National Highway System (NHS) and HPMS sections covering 10,600 lane miles of road. Rut depth, fault depth, and percent cracking were collected using an LCMS-2, while roughness (IRI) was collected using an inertial profiler. Collected data followed the Department's Federal Highway Administration (FHWA) approved DQMP. Throughout this project, Michael played a vital supporting role.

His responsibilities included assisting with project planning, defining and managing requirements, and designing the software architecture. Additionally, Michael provided technical monitoring of the IrisPRO Pave system. His contributions ensured the project was well-organized, met all mandatory requirements, and employed the data collection tools effectively, resulting in accurate and reliable pavement condition data for FDOT.

New York State Department of Transportation (NYSDOT) Statewide Pavement Data Collection – Project Manager*
This project involved pavement condition data collection and delivery of 15,000 lane miles. Data collected included pavement distress, rutting, roughness, texture, and ROW images. Data was processed and formatted for delivery into AgileAssets PMS. While at Fugro, Michael served as the project manager for this project prior to 2014. His responsibilities encompassed the entire project lifecycle, including planning, data collection monitoring, data processing management and QA/QC, software deployment, and final data delivery. Michael ensured the project's success by maintaining regular communications with NYSDOT, providing updates, addressing concerns, and ensuring that all project milestones were met on schedule. His leadership and management skills were instrumental in coordinating the team, optimizing data collection processes, and delivering high-quality results that met NYSDOT's standards and requirements. * Completed with previous firm.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
35 Arizona Department of Transportation (ADOT) Network Data Collection & Processing – Project Principal
Our work with ADOT is ongoing, as we have been performing pavement condition surveys, collection of HD imagery, and conducting a sign and striping inventory across nearly 15,000 miles of interstate, state, US routes, and HPMS sections across Arizona. Photolog images are available agency-wide with no license restrictions through our Inform™ cloud-based, pavement and asset data visualization software.

The team is collecting, processing, and validating the geospatial roadway data items identified in the FHWA’s HPMS and Model Inventory of Roadway Elements (MIRE) providing ADOT with reliable, repeatable information to meet HPMS requirements for programming, planning, FHWA compliance, and internal forecasting for M&R development. In addition to our current work with ADOT, IMS completed two federally funded pavement and sign data collection projects managed by ADOT for the Cities of Glendale and Goodyear, Arizona under a previous contract. Michael’s role included supporting project planning, defining requirements, and providing technical monitoring of the IrisPRO Pave data collection equipment and Connect software. His leadership and technical expertise ensured seamless project execution, advanced data collection capabilities, and efficient processing workflows.

Wyoming Department of Transportation (WYDOT) Network Pavement Data Collection & Processing – Project Manager/Technical Director
WYDOT sought services for pavement distress data and image collection for approximately 10,535 lane miles. Data included road roughness (IRI), rutting, faulting, texture, digital images, position, orientation, and geometrics using GPS and DMI. Our IrisPRO Pave vehicles collected data from interstate, noninterstate NHS, non-NHS, and county roads. Our data experts delivered the pavement condition data set for the DOT’s Pavement Management System (PMS). The DOT used our Connect software for image and data review. Statewide imaging was provided through our Inform™ web-based viewer. In collaboration with the state, and following HPMS requirements, the team developed a customized Data Quality Management Plan (DQMP) for the project. Michael supported the project in planning, requirements, software architecture, and technical monitoring of data collection equipment using the IrisPRO Pave.

Michael’s crucial role ensured the project's success. His responsibilities included overseeing project planning, defining, and managing requirements, and designing the software architecture. Additionally, Michael provided technical monitoring of the data collection equipment, the IrisPRO Pave system.

CLIENT FEEDBACK
“Through a collaborative approach and constant communication, the team ensured that all WYDOT’s needs were met or exceeded. WYDOT would like to recognize the entire team for their responsible feedback and detail-oriented approach. From the DQMP and project set-up to the final data delivery, IMS’ transparency was greatly appreciated. Connect and Inform are impressive, easy-tolearn tools that are also highly customizable to fit WYDOT’s specific needs. With data quality being the cornerstone of any asset management department, it is without hesitation that we can stat that IMS holds their data to the highest of standards. WYDOT is pleased to recommend them for any pavement data collection needs.” – Ethan Crockett, WYDOT
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
36 Megan Ratliff | Project Manager
Megan is a graduate of the Civil and Environmental Engineering master’s program at Auburn University. Her research at Auburn University’s National Center for Asphalt Technology focused on the structural analysis of several asphalt pavement test sections at the world-renowned Test Track.

She is proficient in using many pavement analysis and design software programs, such as WESLEA, MEPDG, PerRoad, KENPAVE, FlexPAVE, and Evercalc. Megan is an EIT in California and has passed the State of California Principles and Practice of Engineering exam. In her time at IMS, she has reviewed and analyzed pavement condition survey data using Easy Street Analysis (ESA) and PAVER, created pavement management plans using various budgets, and interacted with clients to help better understand their needs.

In addition to the projects detailed below, Megan has recently managed the following municipal projects: Britton, SD; Camden, SC; Eagle County, CO; Greer, SC; McAlester, OK, Laramie, WY; Minnetonka, MN; Powder Springs, CA; St. Louis County, MO; St. Lucie County, FL; Town of Eagle, CO; and Watertown, SD. References for a few of Megan’s recently completed projects include: St. Louis County, MO – Bethelehem (Betty) Tesfu, 314-615-8513 Minnetonka, MN – Jeremy Koenen, 952-939-8238
Greenville County, South Carolina Pavement Management Services – Project Manager Megan supported the project manager and QA manager with project controls on the 2020 project and is serving as project manager on the current project awarded in 2023 and planned for completion in June 2024. IMS partnered with Greenville County, South Carolina for a comprehensive update of its pavement management program in 2020. The pavement condition survey included data collection along 1,750 centerline miles of county roads, ROW, and the county-maintained Swamp Rabbit Pedestrian and Bike Trail using LCMS-2-equipped IrisPRO Paves. The LCMS-2 vehicles collected 4K imagery in addition to the pavement condition data to aid in the development of a ROW asset inventory of sidewalks and signs, maintaining Cityworks FacilityIDs.

City of Allen, Texas Pavement Management Services – Principal Engineer Megan reviewed the draft pavement condition survey report and attended the in-person city council presentation with the IMS project manager. Megan presented the results of a small-scale field inspection on rehabilitation work previously conducted in the area that the city manager was interested in implementing on a future project. This project was awarded in 2022 and included a pavement condition survey for 600 test miles of city-managed roadways. The majority of the city’s network was Portland Cement Concrete (PCC) segments, in which distresses can be challenging to detect. To ensure high-quality data on the city’s PCC segments, a rigorous semi-automated QC protocol was implemented.

City of Dallas, Texas Pavement Management Services – Project Engineer/QC Reviewer Megan supported the project manager and acted as QC reviewer on the City of Dallas’ TxShare pavement condition survey, sidewalk inventory, and select project-level GPR testing project awarded in November 2022 and planned for completion in 2023. IMS deployed a fleet of five LCMS-2- equipped IrisPRO Paves to complete the ASTM D6433 PCI survey of approximately 6,000 test miles of city-managed arterial, collector, and local roadways in just three months to stay on track with the city’s aggressive schedule. Megan met with the city to present an in-depth overview of our LCMS-2- equipped IrisPRO Pave.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
37 City of Flower Mound, Texas Pavement Management Services – Project Engineer Megan reviewed the pavement condition data and performed the network analysis as the project engineer for the city in 2022. She met with the city to discuss the detailed analysis and corresponded with them regularly to ensure the project proceeded according to schedule. Megan customized the city’s analysis parameters in the ESA spreadsheet so that the results were meaningful and practical for the city.

Pasco County, Florida Pavement Management Services – Project Engineer Supporting the project controls and acting as QC reviewer. IMS assisted the county in the development of a robust pavement and asset management program. In addition to performing a pavement condition assessment on 1,875 miles of roads, IMS inventoried several assets including sidewalks and ADA ramps, signs and supports, curb and gutters, catch basins, swales, shoulders, bike paths, traffic signals, striping and markings, guardrails, handrails, and medians. The asset inventories were developed during post-processing activities and integrated with Cityworks.

City of North Port, Florida Pavement Management Services – Project Engineer Supported project controls and acted as QC reviewer on the project. IMS led the pavement management program update, which included an automated ASTM D6433 PCI survey and IRI data collection for 814 centerline miles of city-managed roads, as well as a structural evaluation of 100 miles of arterials and collectors within the city. The captured imagery was also utilized to conduct a sidewalk inventory and assess its condition. IMS conducted a budget analysis in Lucity and prepared a 5-year M&R plan. IMS has been collaborating with the City of North Port on six different network level pavement and asset management projects since 2005.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
38 Marcial Mota | Project Engineer
Marcial has seven years of extensive experience specializing in pavement management, engineering, and Geographic Information Systems (GIS). Holding a master’s degree in Transportation Systems Engineering, he brings a robust academic foundation to his professional endeavors. Throughout his career, he has demonstrated proficiency in the maintenance and optimization of transportation infrastructure, particularly in pavement management systems. He has plenty of experience using pavement/asset management software such as PAVER, StreetSaver, Cartegraph, ESA, Lucity, among others; in addition, he is also familiar with GIS applications such as ArcGIS Pro and ArcMap. His commitment to excellence, coupled with his comprehensive understanding of pavement management and transportation systems, makes him a valuable asset in any engineering team striving to address the challenges of modern urban transportation networks.

City of Irvine, California Pavement Management Services - Project Engineer Marcial played a critical role in the City of Irvine's pavement management efforts by managing the PAVER Inspection Data Load and conducting Pavement Maintenance Analyses. He meticulously followed the Orange County Transportation Authority's Countywide Pavement Management Plan guidelines, contributing to the city’s official report. Additionally, he utilized Easy Street Analysis (ESA) to further refine the city's pavement maintenance strategies.

City of Garden Grove, California Pavement Management Services - Project Engineer Marcial was responsible for the PAVER Inspection Data Load and performed detailed Pavement Maintenance Analyses in alignment with the Orange County Transportation Authority's guidelines.

His contributions were instrumental in the development of the city's pavement management report, ensuring data accuracy and reliability.

City of Kennedale, Texas Pavement Management Services - Project Engineer Marcial's expertise was pivotal in Kennedale, TX, where he conducted Pavement Conditions Calculations and Pavement Maintenance Analyses using Easy Street Analysis (ESA). Furthermore, he provided training on the ESA platform, enhancing the city staff's ability to manage and maintain their pavement infrastructure efficiently.

McAlester, Oklahoma Pavement Management Services - Project Engineer Marcial was heavily involved in calculating pavement conditions and performing comprehensive maintenance analyses through Easy Street Analysis (ESA). His role also extended to training local personnel on the use of ESA, ensuring the city's long-term pavement management capabilities.

Wyandotte County, Kansas Pavement Management Services - Project Engineer Marcial contributed to Wyandotte County's pavement management by performing Pavement Maintenance Analyses using Easy Street Analysis (ESA). He also provided critical training to county staff, enabling them to utilize ESA for future pavement assessments and maintenance planning.

City of Moreno Valley, California Pavement Management Services - Project Engineer In Moreno Valley, CA, Marcial's responsibilities included conducting Pavement Maintenance Analyses with Easy Street Analysis (ESA) and providing necessary training on the platform. He also set up the PAVER Database and managed the Inspection Data Load, laying the groundwork for ongoing pavement management.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
39 Seminole County, Florida Pavement Management Services - Project Engineer For Seminole County, FL, Marcial executed Pavement Conditions Calculations and maintained the PAVER Database, including loading new inspection data. His work ensured the accuracy and timeliness of the county's pavement management data.

Hillsborough County, Florida Pavement Management Services - Project Engineer Marcial oversaw the PAVER Inspection Data Load for Hillsborough County, FL, contributing to the county’s efforts in maintaining and analyzing their pavement infrastructure. His involvement ensured that the data was effectively integrated into the county’s pavement management system.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
40 Geoff Dew | QA Manager
Geoff is an accomplished data analysis manager with 18 years of experience in pavement and asset data collection and processing. He manages the data processing team and associated tasks, from verifying incoming data streams to overseeing each step of the data processing efforts. His experience includes 500,000 miles of data processing for 12 DOTs, including delivering more than

3.5 million unique assets across 70 different asset types. Geoff actively develops project-specific manuals, trains staff, manages project quality control measures, and thoroughly prepares data for post-processing. In addition, he has meticulously designed and implemented SOPs and DQMPs on both the department and project levels.

In addition to the larger projects detailed below, Geoff has recently worked on the following municipal projects: Greenville County, SC; Spartanburg County, SC; Camden, SC; Greer, SC; Fayetteville, AR; Lakeland, FL; Garland, TX; and many others.

Arizona Department of Transportation (ADOT) Network Data Collection & Processing – Project Manager
Geoff is overseeing the performance of a pavement condition survey and sign/striping inventory of nearly 15,000 miles of interstate, state, US routes, and HPMS sections in Arizona. Work includes the collection, processing, and validation of the geospatial roadway data-items identified in the FHWA’s HPMS, Model Inventory of Roadway Elements (MIRE), and other ADOT roadway inventory items.

Delaware Department of Transportation (DelDOT) Pavement Condition Data Collection – GIS & Data Processing Manager
In this ongoing project, Geoff serves as GIS and data processing manager for pavement condition data collection of approximately 5,987 miles of roadway for the State of Delaware. IMS’s project responsibilities include data collection of all state and suburban miles biennially. As a subcontractor to Kimley Horn, IMS is responsible for collecting pavement data and processing distress data in accordance with Delaware’s Pavement Management Distress Dictionary and Data Quality Management Plan along with HPMS data and video log images. Geoff manages all aspects of the data processing including validating incoming data streams and ensuring workflows meet projected schedules.

Wyoming Department of Transportation (WYDOT) Network Pavement Data Collection & Processing – Project Manager
In this ongoing project Geoff serves as GIS and data processing manager for pavement condition data collection for approximately 10,535 lane miles across the State of Wyoming. Data included road roughness (IRI), rutting, faulting, texture, digital images, position, orientation, and geometrics using GPS and DMI. Our IrisPRO Pave collected this data from interstate, non-interstate NHS, non-NHS, and county roads. Statewide imaging was provided with our Inform web-based viewer, which was loaded with the current cycle as well as previous five years of historical imagery and condition data for WYDOT’s use.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
41 City of Dallas, Texas Pavement Condition Survey – GIS & Data Processing Manager Geoff was responsible for verification of the data stream, projected schedules, and overall quality of the data for this project. IMS was awarded the City of Dallas’ TxShare pavement condition survey, sidewalk inventory, and select project-level GPR testing project in November 2022 with planned completion in October 2023. IMS deployed a fleet of five LCMS-2-equipped IrisPRO Pave data collection vehicles to complete the ASTM D6433 PCI survey of approximately 6,000 test miles of city-managed arterial, collector, and local roadways in just three months to stay on track of the city’s aggressive schedule. The sidewalk and ADA ramp inventory included five days of GPR testing along a select path within the broader project area.

City of Fort Worth, Texas Pavement Condition Survey – GIS & Data Processing Manager Geoff oversaw the data analysis team, managed the QA portion of data analysis, and ensured that data collected and delivered met all project requirements. He worked closely with the QA manager. IMS conducted an ASTM D6433 pavement condition survey of 4,250 miles of city-managed arterial, collector, and local roadways as well as bus lanes. In addition, IMS performed a ROW asset inventory that included signs, sign supports, streetlights, signals, curb and gutter, pavement markings, speed bumps/cushions as part of this $2.5 million project which began in 2021. Additional work authorized through a cityinitiated change order is ongoing and planned for completion in February 2024. It includes a comprehensive lidar-based sidewalk and ADA ramp compliance assessment of approximately 2,556 miles of sidewalk.

City of Tampa, Florida Pavement Management – GIS & Data Processing Manager Geoff managed the data processing project team and tasks for the city including data stream verification, data workflow management, and percent completeness ensuring data schedules are on track. He compiled processed data into the required deliverable formats. To support the city's initiatives for enhanced deterioration modeling, budget analysis, and M&R activities planning, IMS conducted an automated pavement condition survey of 1,500 lane miles using an LCMS-2-equipped IrisPRO Pave data collection vehicle in compliance with ASTM D-6433. IMS processed data for review and formatted for upload to the city's PAVER PMS and GIS application. ROW images, captured by the Ladybug 5+ 360° camera, were taken at 25-foot intervals with a forward, left, and right perspective, referenced to both pavement section and GPS location.

CLIENT FEEDBACK
“IMS has accomplished something that ADOT has never done in the 50+ years we have collected photolog imagery. You can now view imagery on Inform 0 ye
m that was
potentially collected less than two weeks ago. This quick access helps our maintenance units and engineers get the most recent data necessary for road repairs and evaluate conditions for larger pavement preservation projects. ADOT used to deliver a product that would be 3 to 9 months old when published. Now we have imagery that may have been collected 10 days ago! Well done, IMS! I can’t wait to see what you do next. I have personally come to trust that IMS is acting in ADOT’s best interests in the work they do, and it is my pleasure to give them my highest recommendation.”– Robert Bush, ADOT
City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
42 Appendix B | Pavement Assessment Software Summary
Our Unify™ Software Suite - featuring Drive™, Connect™, and Inform™ - streamlines the entire pavement data workflow from collection to visualization. It ensures seamless data integration by guiding field crews, automating QA/QC processes, and providing intuitive, browser-based access to condition data and imagery.

Unify™ automatically extracts data from the various sensors on the IrisPRO Pave data collection vehicle and combines it with location information and imagery. The Unify™ Suite workflow provides easy field data collection using the Drive™ software onboard each IrisPRO Pave, which easily transfers collected data to Connect™ for spatial analysis and processing. Unify™ software provides our clients with a perfect match between their existing GIS and the resulting condition data and allows us to configure our data deliverables in many formats that are compatible with all pavement management software, GIS, and other management systems. Connect™ enables daily progress tracking. The field crew will upload the day’s collection for office-based data analysts to match against the network for location and completeness. For larger projects, it is customary practice to divide the network into smaller, more manageable segments, such as council districts or maintenance areas.

Precision in Motion
» Drive™ Ensures Secure, Calibrated Data Collection for Every Mile IMS’s proprietary Drive™ software powers each pavement survey with project-specific configurations, automated QA/QC protocols, and daily calibration checks, ensuring unmatched data accuracy and integrity from the start!
Our technical team will review Agency-provided roadway
network files that define the routes to be collected. The GIS will be reviewed against any existing pavement database street segments and roadways. If discrepancies arise, they will be noted and discussed for resolution with the Agency before the start of data collection. The finalized roadway network will be loaded into the Drive™ software, which defines the pavement network segmentation and attribution to be collected and delivered, minimizing routing problems and location errors. The GIS files will include attributes such as road section ID, street name, street type, beginning description, ending description, start reference, and end reference for each segment.
42 City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
43 Visualize with Clarity
» Connect™ With Your Road Network
The image shown is a sample road network loaded into Connect™ software, allowing users to view, analyze, and interact with pavement condition data, distress details, and route-level summaries, all in one intuitive platform! Sensor data and distresses are
summarized by the reporting engine in
Connect™ to match the Agency’s
delivery table requirements, which will
likely be driven at least in part by the
asset management system that has
been selected. The advanced report
builder allows the output tables to be
generated directly from raw and
processed data, without the need to
perform manual manipulations.

Connect’s report builder allows data analysts to define all aspects of each field, including:
x Field name (e.g., HR_RUT_DL)
x Mapping of the field to data source (rutting average) x Units of measure (e.g., inches)
x Aggregation method (e.g., AVG)
x Decimal places (e.g., three)
x Invalidation of individual rut measurements based on value ranges x Range limits (maximum and minimum allowed values for output) x Speed invalidation (e.g., exclude bridges, lane deviations, construction, and railroad) By using the report generator, we can format data for delivery very quickly using the streamlined reporting process.

Our reporting process all but eliminates the issues related to manual reporting processes and makes updates quite easy. If the underlying data does need to be edited (e.g., to correct a pavement type), the change can be made to the database, and the reports can be regenerated in one simple step. Data can be processed and delivered very quickly for review by the Agency’s stakeholders.

Intelligent Distress Mapping in Action
Connect™ transforms raw crack data
into precise, classified distresses based
on project-specific protocols, delivering
reliable, defensible pavement condition
metrics ready for planning and
budgeting.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
44 Seeing the Big Picture
» Inform™ Offers Pavement Data at Your Fingertips
IMS offers a powerful, web-based tool for reviewing and visualizing pavement condition data through our cloudhosted software, Inform™. This intuitive platform now features thematic maps, allowing clients to color-code roads based on condition values like PCI, PSCI, Roughness (IRI), Rutting Index, and more. This addition enhances our clients' ability to understand their data quickly and effectively with vivid, easy-to-interpret visualizations. Alongside these dynamic maps, Inform™ provides detailed, high-resolution pavement images and classified distresses, all within a geocentric environment. The software streamlines the analysis process, saving agencies countless field visits and valuable time, making it the simplest yet most comprehensive solution for accessing and interpreting photolog images and pavement condition data.

Inform™ allows each user to customize their workspace, automatically saves the view for each user when they logout, and restores the view when they log back in. Users can toggle and arrange ROW images, pavement images, maps, and tables in any desired layout. Users can pull up detailed data for a route with measures such as IRI, rutting, cracking, and other distresses.

Users can step forward/back by one frame, play forward/back continuously, change playback speed, turn distress layers on and off on the pavement view, turn around to other direction (U-turn button), view crossfall (cross-slope), and change the year to bring up historical imagery at the same location (if available). The map can be toggled to show street name basemaps or aerial imagery together with collected paths. The entire state’s road network can be accessed at once on the map. The viewer also allows users to extract and download a subset of images using the convenient Image Downloader tool. This feature allows the user to start from any location and download up to one (1) mile of images before and after the current location. Users can name the images based on locators such as district, county, road, direction, and map point. The camera view(s) to be extracted can also be defined. This feature allows any authorized user to distribute images easily to personnel outside the organization. “When IMS was awarded the contract, they were advised that ADOT had specific requirements needing to be met for our viewer. Inform™ met and exceeded our expectations. It is quick and responsive. It is easy to use. IMS was receptive to feedback and made specific changes and upgrades to Inform™ to meet our needs. IMS’ viewer is so good, we have elected to have it manage some of our historical imagery.” - Robert Bush, ADOT
Inform™ is a powerful, enterprise-grade pavement condition data visualization and analysis tool, giving agencies instant, cloud-based access to street imagery, PCI scores, and asset data.

City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
45 City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
45 Appendix C | Required Forms
A. Clean Air and Water Pollution Control Certification
B. Lobbying Restrictions Certification
C. Debarment and Suspension Certification
D. Non-Collusion Affidavit
E. Workers’ Compensation Insurance Certificate
F. Equal Employment Opportunity Compliance Certificate

RFP #26-824 – Pavement Management Program Update 2025

Page 21 of 38 ends

C. Debarment and Suspension Certification
RFP for Pavement Management Program Update 2025

DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The Proposer,under penalty of perjury, certifies that, except as noted below, he/she or any person associated therewith in the capacity of owner, partner, director, officer, manager:
x Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
x Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past 3 years;
x Does not have a proposed debarment pending; and
x Has not been indicted, convicted, or had a civil judgement rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.

If there are any exceptions to this certification, insert the exceptions in the following space:
( ) No Exceptions
Exceptions will not necessarily result in denial of award, but will be considered in determining Proposer’s responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action:

Note: Providing false information may result in criminal prosecution or administrative sanctions.

The above certification is part of the Proposal/Contract. Signing the Proposal/Contract on the signature portion thereof shall also constitute signature of the Certification.

By my signature on this proposal, I certify, under penalty of perjury under the laws of the State of California and the United States of America, that the Title 23 United States Code, Section 112 Non-Collusion Affidavit and the Title 49 Code of Federal Regulations, Part 29 Debarment and Suspension Certification are true and correct.

Company (Proposer): _
Business Address: ___________________________________________________________ Signature: _____________________________________________Date:________________ Name of Signing Official: ______________________________________________ Title of Signing Official: ________________________________________________ ;
_________________________
,QWHUQDWLRQDO&\EHUQHWLFV&RPSDQ\/3GED,06,QIUDVWUXFWXUH0DQDJHPH _____________________ QW6HUYLFHV WK6WUHHW/DUJR)/

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&(2
,QWHUQDWLRQDO&\EHUQHWLFV&RPSDQ\/3GED,06,QIUDVWUXFWXUH 0DQDJHPHQW6HUYLFHV

RFP #26-824 – Pavement Management Program Update 2025

Page 23 of 38 ends

E. Workers’ Compensation Insurance Certificate
WORKERS’ COMPENSATION INSURANCE CERTIFICATE

STATE OF CALIFORNIA )
) ss

CITY OF TULARE )
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work under this contract.

Company: _________________________________________
Business Address: _________________________________________ Signature: _________________________________________
Name of Signing Official:_________________________________________ Title of Signing Official: _________________________________________ Date: _________________________________________
Company Seal:
,QWHUQDWLRQDO&\EHUQHWLFV&RPSDQ\/3GED,06,QIUDVWUXFWXUH0DQDJHPHQW6HUYLFHV WK6WUHHW/DUJR)/
0LFKDHO1LHPLQHQ3(3(QJ
&(2

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Page 24 of 38 ends

F. Equal Employment Opportun q ity Compliance Certificate

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE CERTIFICATE
Equal Opportunity Clause
Unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Executive Orders 28925, 11114 or Section 204 of Executive Order 11246 of September 24, 1965, during the performance of each contract with the City of Tulare, the consultant agrees as follows:

1. The consultant will not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin or political affiliation. The consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, gender, national origin or political affiliation. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The consultant will, in all solicitations or advertisements for employees, placed by or on behalf of the consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin or political affiliation.

3. The consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or the workers’ representative of the consultants’ commitments under Section 202 of Executive order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and the rules, regulations and relevancy orders of the Secretary of Labor.

5. The consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and relevant orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

6. In the event of the consultant’s non-compliance with the non-discrimination clauses of this subcontract or with any of such rules, regulations or orders, this subcontract may be canceled, terminated or suspended, in whole, or in part and the consultant may be declared ineligible for further government contracts in accordance with the procedures authorized in accordance with Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or otherwise provided by law.

7. The consultant will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each Subconsultant or vendor. The consultant will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event the consultant becomes involved in, or is threatened with litigation with a subconsultant or vendor as a result of such direction by the contracting agency, the consultant may request the United States to enter into such litigation to protect the interest of the United States.

Certification on Non-Segregated Facilities
The consultant hereby certifies that it does not or will not maintain segregated facilities not permit its employees to work at locations where facilities are segregated on the basis of race, color, religion, gender, national origin or political affiliation. ___________________________ _______________________________ __________ Name of Firm Authorized Signature Date
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City of Tulare CA
RFP #26-824 | Pavement Management Program Update 2025
47 City of Tulare CA
RFP#26-824 | Pavement ManagementProgram Update 2025
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S A M P L E C O N T R A C T - subject to changes

PROFESSIONAL SERVICES AGREEMENT

PROJECT NAME
This Agreement, entered into this ________ day of ________________, 20____, by and between the City of Tulare, hereinafter referred to as the “CITY”, and ____________________________ hereinafter referred to as the “CONSULTANT”.

W I T N E S S E T H
WHEREAS, the CITY is authorized and empowered to employ consultants and specialists in the performance of its duties and functions; and
WHEREAS, the CITY desires to retain CONSULTANT for certain technical and professional services as set forth in this Agreement; and

WHEREAS, the CONSULTANT represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and CONSULTANT agree as follows:

AGREEMENT

1. Employment of CONSULTANT: CITY agrees to, and hereby does, retain and employ CONSULTANT to perform on-call professional services as outlined in the CONSULTANT’S proposal attached hereto and incorporated herein as Exhibit “A”. CONSULTANT’S work product shall be performed pursuant to generally accepted standards of practice in effect at the time of performance.

2. Responsible Personnel: CITY has relied upon the professional training and ability of CONSULTANT to perform the services hereunder as a material inducement to enter into this Agreement.

Primary personnel responsible for completion of the work described in this Agreement shall be:
________________________, whose address is ________________________; telephone:
___________; Email: ______________________________.

3. Scope of Work: CONSULTANT shall perform the services when expressly authorized in writing by the City Manager, or designee, and as specified on task orders as agreed upon by the CITY and CONSULTANT. No work shall be performed by CONSULTANT unless so authorized. No guarantee of work is made by execution of this Agreement.

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4. Time of Performance: CONSULTANT shall commence performance of this Agreement within ten (10) days following City’s issuance of Notice to Proceed and shall complete the work within the timeframes outlined in Exhibit “A”, unless otherwise extended in writing by CITY, in its sole discretion.

If the CONSULTANT fails to complete the PROJECT within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the CONSULTANT on that basis.

CONSULTANT shall not be responsible for delays which are due to causes beyond the CONSULTANT’s reasonable control. In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

5. Compensation:

A. Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the CONSULTANT agrees to accept, as payment in full for each PROJECT (Task Order) a sum computed at the hourly and cost rates shown in Exhibit A: Schedule of Fees for Professional Services. The computed amount shall constitute complete compensation, including document production and out-of-pocket expenses for all services for the work and PROJECT identified in the Task Order.

B. Hourly and Cost Rates: The CONSULTANT agrees that the hourly and cost rates contained in Exhibit A shall be used for the duration of the contract or for a maximum of two (2) years from the date when the AGREEMENT is fully executed.

C. Payment of Compensation: The CONSULTANT shall be compensated according to the progress payment schedule set forth in each Task Order upon completion of percentage of each noted phase. The CONSULTANT shall be paid no later than thirty (30) days following submission of a written, verified billing to the CITY. Said billing shall include the percentage of each task completed to date and since the date of the preceding billing, if any.

6. Authorized Representative:

A. CITY: The _________________________ shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Tulare is specifically required.

B. CONSULTANT: _______________________ shall represent and act as principle for CONSULTANT in all matters pertaining to the services to be rendered by it under this Agreement.

7. Termination:

The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or CONSULTANT may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

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B. Termination of Agreement for Cause: The CITY may by written notice to the CONSULTANT specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:
i. If the CONSULTANT fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or
ii. If the CONSULTANT fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:
i. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.
ii. Except with respect to defaults of sub consultants, the CONSULTANT shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the CONSULTANT. Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather; but in the event the failure to perform is caused by the default of a sub consultant, the CONSULTANT shall not be liable for failure to perform, unless the services to be furnished by the sub consultant were obtainable from other sources in sufficient time and within budgeted resources to permit the CONSULTANT to meet the required delivery schedule or other performance requirements.
iii. Should the Agreement be terminated with or without cause, the CONSULTANT shall provide the CITY with all finished and unfinished documents, data, studies, services, drawings, maps, models, photographs, reports, etc., prepared by the CONSULTANT pursuant to this Agreement. iv. Upon termination, with or without cause, CONSULTANT will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid CONSULTANT exceed the total compensation agreed to herein.
v. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the CONSULTANT was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.
vi. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

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8. Interest of Officials and the CONSULTANT:

A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:
i. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or
ii. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The CONSULTANT hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work, no person having any such interest shall be employed.

9. No Personnel Agency, Commission, or Contingent Fee:

The CONSULTANT warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the CONSULTANT for the purpose of securing business. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

10. Subcontracting:

A. The CONSULTANT shall not subcontract or otherwise assign any portion of the work to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the CONSULTANT subcontract work in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a consultant performing the particular type of project.

C. All subcontracts exceeding $25,000 shall contain all provisions required of the prime contract.

11. Independent Contractor:

In the performance of the services herein provided for, the CONSULTANT shall be, and is, an independent contractor and is not an agent or employee of the CITY. The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of said services hereunder. The CONSULTANT shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

12. Specifications: All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement RFP #26-824 – Pavement Management Program Update 2025

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unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

13. Documents/Data:

A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by CONSULTANT pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from CONSULTANT will be at CITY’s sole risk and without liability to CONSULTANT. Further, any and all liability arising out of changes made to CONSULTANT’s deliverables under this Agreement by CITY or persons other than CONSULTANT is waived as against CONSULTANT, and the CITY assumes full responsibility for such changes unless the CITY has given CONSULTANT prior notice and has received from CONSULTANT written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by the CONSULTANT pursuant to this Agreement, shall be made available to any individual or organization by the CONSULTANT without the prior written approval of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

C. Copyrights: The CONSULTANT shall be free to copyright material developed under this Agreement with the provision that the CITY (and any funding agency) be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.

D. Patent Rights: Applicable patent rights provisions described in 41 CFR 1-9.1 regarding rights to inventions shall apply to this agreement.

14. Indemnification and Insurance:

A. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend, and hold harmless City and any and all of its officials, employees and agents from and against any and all losses, liabilities, damages, costs, and expenses, including legal Consultant’s fees and costs but only to the extent the Consultant (and its SubConsultants), are responsible for such damages, liabilities and costs on a comparative basis of fault between the Consultant (and its SubConsultants) and the City in the performance of professional services under this agreement.

B. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend, and hold harmless City, and any and all of its employees, officials and RFP #26-824 – Pavement Management Program Update 2025

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agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal Consultant’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or City for which Consultant is legally liable, including, but not limited to officers, agents, employees, or subcontractors of Consultant.

C. Without limiting CITY’s right to indemnification, it is agreed that CONSULTANT shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:
i) Workers’ compensation insurance: Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000) each accident, one million dollars $1,000,000 by disease-policy limit, and one million dollars $1,000,000 by disease-each employee. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers
ii) General liability insurance: Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate, and one million dollars ($1,000,000) products and completed operations aggregate for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. The general aggregate limit shall apply separately to this project/location or be doubled.

Consultant’s general liability policies shall allow and be endorsed primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, appointed and elected officials, employees, and agents shall be additional insureds under such policies. Coverage shall provide and be endorsed to include a waiver of subrogation in favor of the City and its officers, appointed and elected officials, employees, and agents.
iii) Cyber Liability Insurance: Consultant shall maintain Cyber Liability with limits not less that one million dollars ($1,000,000) per claim. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security.
iv) Professional liability insurance: Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of two million dollars ($2,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
v) Auto liability insurance: Consultant shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than one million dollars ($1,000,000) each accident. Coverage shall provide and be RFP #26-824 – Pavement Management Program Update 2025

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endorsed to include a waiver of subrogation in favor of the City and its officers, appointed and elected officials, employees, and agents.

D. CITY’S Risk Manager is hereby authorized to reduce the requirements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

E. Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Tulare, 411 East Kern Avenue, Tulare, CA 93274.”
In addition, the commercial general liability and comprehensive automobile liability policies required by this Agreement shall contain the following clauses:
“It is agreed that any insurance maintained by the City of Tulare shall apply in excess of and not contribute with insurance provided by this policy.”
“The City of Tulare, its officers, agents, employees, representatives and volunteers are added as additional insured as respects operations and activities of, or on behalf of the named insured, performed under contract with the City of Tulare.”
F. Prior to commencing any work under this Agreement, CONSULTANT shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. Within thirty (30) days of the execution date of this Agreement, CONSULTANT shall provide to CITY endorsements to the above-required policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory’s company affiliation and title.

Should it be deemed necessary by CITY, it shall be CONSULTANT’s responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

G. In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:
i. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or
ii. Order CONSULTANT to stop work under this Agreement and/or withhold any payment(s) which become due to CONSULTANT hereunder until CONSULTANT demonstrates compliance with the requirements hereof; or
iii. Terminate this Agreement.

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Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT’s failure to maintain insurance or secure appropriate endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which CONSULTANT may be held responsible for payments of damages to persons or property resulting from CONSULTANT’s or its subconsultant’s performance of the work covered under this Agreement.

15. Non-Discrimination: CONSULTANT and all subconsultants shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, or sex in the performance of this Agreement. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts.

Failure by the consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

16. Miscellaneous Provisions
A. Asbestos and Hazardous Materials: In providing its services hereunder, CONSULTANT shall not be responsible for identification, handling, containment, abatement, or in any other respect, for any asbestos or hazardous material if such is present in connection with the PROJECT. In the event the CITY becomes aware of the presence of asbestos or hazardous material at the jobsite, CITY shall be responsible for complying with all applicable federal and state rules and regulations, and shall immediately notify CONSULTANT, who shall then be entitled to cease any of its services that may be affected by such presence, without liability to CONSULTANT arising there from.

B. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

C. Prohibition of Assignment: Neither the CITY nor CONSULTANT shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

D. Dispute/Governing Law: Any dispute not resolvable by informal arbitration between the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.

E. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the CONSULTANT, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

CITY OF TULARE:
411 East Kern Avenue
Tulare, CA 93274
Attention: City Clerk
CONSULTANT: _________________________
______________________________________
Attention:

F. Jurisdiction/Venue/Waiver of Removal: This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that State. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The CONSULTANT hereby expressly waives any RFP #26-824 – Pavement Management Program Update 2025

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right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

G. Integration/Modification: This Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understanding of the CITY and the CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the CONSULTANT.

H. Conflict with Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Construction: This Agreement is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654 that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.

K. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.

L. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions there under.

17. ADDITIONAL MISCELLANEOUS PROVISIONS:

A. Record Retention: The City, State, or their duly authorized representatives shall have access to any documents, books, papers, and records of the consultant (which are directly pertinent to the project) for the purpose of making an audit, examination, excerpts, and transcripts. The consultant shall maintain all required records for at least three (3) years after final payment on the project and all pending matters are closed. This also applies to all subcontracts in excess of $25,000.

B. Cost Principals: Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31 et seq., are the governing factors regarding allowable elements of cost. Administrative requirements are set forth in 49 CFR, Part 18 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. This also applies to all subcontracts in excess of $25,000.

C. Changes in Work: If changes in scope, character, or complexity become desirable or necessary as work progresses, adjustments to the agreement may be made in writing signed by the CITY and CONSULTANT. In special cases, where it is essential that extra work be performed immediately, execution of the supplemental agreement covering the changes will be accomplished as soon as possible.

This agreement shall provide for the preparation and submittal of contract change orders when applicable.

There shall be no charge to the City when the change order is required to correct errors or omissions by the Service Provider
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D. General Compliance with Laws and Wage Rates: CONSULTANT shall be required to comply with all federal, state, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.

E. Compliance with the Copland “Anti-Kickback” Act (18 USC 874): CONSULTANT is prohibited from inducing, by any means, any person involved in the construction, completion, or repair of public work, to give up any part of the compensation to which he/she is otherwise entitled (all suspected or reported violations shall be reported to the City).

F. Consultant’s Endorsement: The responsible CONSULTANT shall sign plans, specifications, and estimates and engineering data furnished by him/her and where appropriate, indicate his/her California engineering registration number.

G. Clean Air and Water: Applicable to Contracts in Excess of $100,000. i. Definition. “Facility” means a building, plant, installation, structure, mine, vessel, or other floating craft, location, or site of operations, owned, leased, or supervised by the Consultant or and subconsultant, used in the performance of the Contract or any subcontract. When a location or site of operations includes more than one building, plant, installation, or structure, the entire location or site shall be deemed a facility except when the Administrator, or a designee, of the United States Environmental Protection Agency (EPA) determines that independent facilities are collocated in one geographical area.
i. In compliance with regulations issued by the EPA, 2 C.F.R, part 1532, pursuant to the Clean Air Act, as amended (42 U.S.C. §. 7401 et seq.); the Federal Water Pollution Control Act, as amended (33 U.S.C. § 1251 et seq.); and Executive Order 11738, the Consultant agrees to:
1) Not utilize any facility in the performance of this contract or any subcontract which is listed on the EPA List of Violating Facilities pursuant to 2 C.F.R. part 1532 for the duration of time that the facility remains on the list;
2) Promptly notify the Owner if a facility the Consultant intends to use in the performance of this contract is on the EPA List of Violating Facilities of the Consultant knows that it has been recommended to be placed on the List;
3) Comply with all requirements of the Clean Air Act and the Federal Water Pollution Control Act, including the requirements of section 114 of the Clean Air Act and section 308 of the Federal Water Pollution Control Act, and all applicable clean air and clean water standards.

H. Equal Employment Opportunity: The Consultant shall be required to comply with Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60). i. The Recipient hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 C.F.R. chapter 60, the following equal opportunity clause:

During the performance of this contract, the Consultant agrees as follows:

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1) The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The Consultant agrees to post in conspicuous places available to employees and applicants for employment notices to be provided setting forth the provisions of this nondiscrimination clause.
2) The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3) The Consultant will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice to be provided advising the said labor union or workers representatives of the Consultant’s commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4) The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965 and of the rules, regulations, and relevant orders of the Secretary of Labor. 5) The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and pursuant to rules, regulations, and orders of the Secretary of Labor and will permit access to its books, records, and accounts by the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. 6) In the event of the Consultant’s noncompliance with the nondiscrimination clauses of this Contract or with any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally-assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations or order of the Secretary of Labor, or as otherwise provided by law.
7) The Consultant will include the portion of the sentence immediately preceding paragraph 17(a) (1) and the provisions of paragraphs 17(a)(1) through (6) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subconsultant or vendor. The Consultant will take such action with respect to any subcontract or purchase order as EDA or the Secretary of Labor may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that in the event the Consultant becomes involved in or is threatened with litigation with or by a subconsultant or vendor as a result of such direction by the Secretary of Labor, the Consultant RFP #26-824 – Pavement Management Program Update 2025

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may request the United States to enter into such litigation to protect the interests of the United States.
8) The Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally-assisted construction work. Provided, however, that if the Recipient so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government that does not participate in work on or under the Contract. 9) The Recipient agrees that it will assist and cooperate actively with the Secretary of Labor in obtaining the compliance of consultants and subconsultants with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist in securing compliance. 10) The Recipient further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a Consultant debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon consultants and subconsultants by the Secretary of Labor pursuant to Part II, Subpart D of the Executive order.

ii. Exemptions to Above Equal Opportunity Clause (41 C.F.R. chapter 60):
1) Contracts and subcontracts not exceeding $10,000 (other than Government bills of lading) are exempt. The amount of the Contract, rather than the amount of the federal financial assistance, shall govern in determining the applicability of this exemption. 2) Except in the case of subconsultants for the performance of construction work at the site of construction, the clause shall not be required to be inserted in subcontracts below the second tier.
3) Contracts and subcontracts not exceeding $10,000 for standard commercial supplies or raw materials are exempt.

I. Monthly Reporting: The Contractor/Consultant shall submit a report on a monthly basis to the City covering the general progress of the job and describing any problems or factors being experienced.

J. Federal Non-Discrimination Statutes: The Service Provider must comply with all Federal statutes relating to non-discrimination. These include but are not limited to:
i. Title VI of the Civil Rights Act of 1964 (P.L.88-352) which prohibits discrimination on the basis of race, color, or national origin;
ii. Section 112 of PL 92-45 and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686) which prohibits discrimination on the basis of sex; RFP #26-824 – Pavement Management Program Update 2025

Page 37 of 38 ends

iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C.794) which prohibits discrimination on the basis of handicaps;
iv. The Age Discrimination Act of 1975, as amended (42 U.S.C.6101-6107) which prohibits discrimination because of age;
v. The Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255), as amended, relating to nondiscrimination on the basis of drug abuse; vi. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L.91-616), as amended, relating to non-discrimination on the basis of alcohol abuse or alcoholism;
vii. Sections 523 and 527 of the Public Health Service Act of 1912 (42U.S.C. 290 dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; viii. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et. Seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; ix. Any other non-discrimination provisions in the specific statute(s) under which the application for Federal assistance is being made; and
x. The requirements of any other non-discrimination statute(s) which may apply.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CITY OF TULARE: CONSULTANT:
___________________________ _______________________________________ City Manager Signature
Attest: ________________________________________
Printed Name
___________________________
Chief Deputy City Clerk
Approved as to Form:
___________________________
City Attorney
RFP #26-824 – Pavement Management Program Update 2025

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Attachments:

Exhibit “A”: Scope of Work
Exhibit “B”: Project Fees
Exhibit “C”: Schedule of Fees for Professional Services Exhibit “D”: Progress Payment Schedule
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: All-Way Stop Designation for Intersection of Inyo Avenue and O Street

RECOMMENDED ACTION
Adopt a resolution designating the intersection of Inyo Avenue and O Street as an all-way stop intersection and authorizing the installation of corresponding stop control.

SUMMARY
The City of Tulare received a citizen request to convert the intersection of Inyo Avenue and O Street from a two-way stop control intersection to an all-way stop control intersection. The request was forwarded to the City’s Transportation Management Team, which authorized a traffic study for the intersection. Peters Engineering Group of Clovis, CA was tasked with preparing the study under their existing on-call services contract with the City to evaluate whether the all-way stop warrants identified in the California Manual of Uniform Traffic Control Devices (CMUTCD) were met for the intersection.

The traffic study prepared by Peters Engineering Group offers the following Conclusion and Recommendation:
“The observed traffic volumes, calculated delays, and crash history satisfy the criteria presented in the California Manual of Traffic Control Devices (CMUTCD) for installation of multi-way stop control at the intersection of Inyo Avenue and O Street. It is recommended that the City of Tulare consider installation of all-way stop control”.

FISCAL IMPACT & FUNDING SOURCES
Funding is budgeted to cover the estimated $1,500 expense through the Street Department’s Maintenance Materials account.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item does not require legal review.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes – Staff would work with the consultant that prepared the traffic study to address changes requested by Council.

Item #: 9.9
Consent

2. Deny – Council could opt to not approve the resolution, resulting in the intersection remaining as 2- way stop control intersection. The City could incur liability by not following the recommendations of the traffic study, which were based upon the standards and guidelines contained within the CMUTCD.

3. Table – Tabling the item would delay implementation of the recommendations of the traffic study, which could carry some liability risk.

ATTACHMENTS

1. Main Body of Peters Engineering Group All-Way Stop Warrant Study

2. Resolution
Reviewed/Approved:
862 Pollasky Avenue ♦ Clovis, California 93612 ♦ (559) 299-1544 ♦ www.peters-engineering.com Mr. Michael Miller August 20, 2025
City of Tulare
411 East Kern Avenue
Tulare, California 93274
Subject: All-Way Stop Sign Warrant Study
Intersection of Inyo Avenue and O Street
Tulare, California
Dear Mr. Miller:

Introduction
This report presents the results of an all-way stop sign warrant analyses for the intersection of Inyo Avenue and O Street in Tulare, California.

Description of STOP Sign Warrants
The State of California Department of Transportation California Manual on Uniform Traffic Control Devices for Streets and Highways, 2014 Edition, Revision 9 effective April 1, 2025 (CMUTCD) presents the following discussion relative to the use of STOP signs:

Section 2B.06 STOP Sign Applications
Guidance:
01 At intersections where a full stop is not necessary at all times, consideration should first be given to using less restrictive measures such as YIELD signs (see Sections 2B.08 and 2B.09). 02 The use of STOP signs on the minor-street approaches should be considered if engineering judgment indicates that a stop is always required because of one or more of the following conditions:

A. The vehicular traffic volumes on the through street or highway exceed 6,000 vehicles per day; B. A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway; and/or C. Crash records indicate that three or more crashes that are susceptible to correction by the installation of a STOP sign have been reported within a 12-month period, or that five or more such crashes have been reported within a 2-year period. Such crashes include right-angle collisions involving road users on the minor-street approach failing to yield the right-of-way to traffic on the through street or highway.

Support:
03 The use of STOP signs at grade crossings is described in Sections 8B.04 and 8B.05.

All-Way Stop Sign Warrant Study August 20, 2025
Intersection of Inyo Avenue and O Street, Tulare, California Page 2 Section 2B.07 Multi-Way Stop Applications
Support:
01 Multi-way stop control can be useful as a safety measure at intersections if certain traffic conditions exist. Safety concerns associated with multi-way stops include pedestrians, bicyclists, and all road users expecting other road users to stop. Multi-way stop control is used where the volume of traffic on the intersecting roads is approximately equal.
02 The restrictions on the use of STOP signs described in Section 2B.04 also apply to multi-way stop applications.

Guidance:
03 The decision to install multi-way stop control should be based on an engineering study. 04 The following criteria should be considered in the engineering study for a multi-way STOP sign installation:

A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal.

B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions.

C. Minimum volumes:
1 The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and

2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but

3. If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2.

D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition.

Option:
05 Other criteria that may be considered in an engineering study include:

A. The need to control left-turn conflicts;
B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes;
C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection.

All-Way Stop Sign Warrant Study August 20, 2025
Intersection of Inyo Avenue and O Street, Tulare, California Page 3 Existing Intersection Configuration
The intersection of Inyo Avenue and O Street is a four-legged intersection controlled by stop signs on the eastbound and westbound approaches of Inyo Avenue. The eastbound and westbound legs consist of one travel lane in each direction. The northbound and southbound legs consist of two travel lanes in each direction. The speed limit on O Street is 45 miles per hour and the speed limit on Inyo Avenue is likely 25 miles per hour east of the intersection and possibly 30 miles per hour west of the intersection. Parallel parking is prevented on the north leg. Crosswalks are not striped at the intersection.

Existing Traffic Volumes
Existing 24-hour turning movement traffic volumes on each approach to the intersection were obtained by performing traffic counts on Tuesday, February 25, 2025. The counts were performed by the independent traffic counting firm of Metro Traffic Data, Inc. The traffic count data sheets are attached.

Crash History
Collision records available as of the date of this report were obtained from the Statewide Integrated Traffic Records System (SWITRS) for the six-year period of 2019 through 2024.

The results are summarized in Table 1. The SWITRS data sheets are attached.

The crash history reveals that 10 crashes potentially correctable with all-way stop control occurred during the six-year period reviewed, and six of those occurred during a 12-month period in 2021 and 2022.

Level of Service and Delay
The Transportation Research Board Highway Capacity Manual, 7th Edition, (HCM) defines level of service (LOS) as, “A quantitative stratification of a performance measure or measures that represent quality of service, measured on an A-F scale, with LOS A representing the best operating conditions from the traveler’s perspective and LOS F the worst.” Automobile mode LOS characteristics for unsignalized intersections are presented in Table 2.

The intersection LOS was determined using the computer program Synchro 12, which is based on HCM procedures for calculating levels of service. Table 3 presents the results of the intersection analyses for the peak hours occurring between 7:00 and 9:00 a.m. and between 4:00 and 6:00 p.m. The HCM does not define an overall intersection LOS for twoway stop-controlled intersections; therefore, the average delay and LOS for the approach with the greatest delay is presented. The intersection analysis sheets are attached.

Table 4 presents the results of the intersection analyses assuming all-way stop control for the peak hours occurring between 7:00 and 9:00 a.m. and between 4:00 and 6:00 p.m.

All-Way Stop Sign Warrant Study August 20, 2025
Intersection of Inyo Avenue and O Street, Tulare, California Page 4 Table 1
Crash History: 2019 - 2024
Date of Collision Day of the
Week
Time of
Collision
Type of
Collision Details Correctable With All-Way Stop?
February 12, 2021 Friday 11:10 a.m. Head On SB left versus NB through Yes
September 16, 2021 Thursday 4:54 p.m. Broadside EB through versus NB though Yes
December 15, 2021 Wednesday 2:56 p.m. Sideswipe EB left versus a through movement Yes
January 23, 2022 Sunday 12:39 p.m. Broadside WB versus SB through Yes January 28, 2022 Friday 9:24 a.m. Broadside Through versus SB through Yes
March 31, 2022 Thursday 5:38 p.m. Broadside NB left versus WB through Yes
May 21, 2022 Saturday 4:32 a.m. Head On
(alcohol)
Right turn versus EB
through No
May 26, 2022 Thursday 8:09 a.m. Broadside SB left versus NB through Yes
December 24, 2022 Saturday 10:14 p.m. Hit object
(alcohol) EB through No
September 15, 2023 Friday 8:57 p.m. Rear End EB right versus EB stopped No
October 11, 2023 Wednesday 7:38 a.m. Head On EB left versus SB through Yes
October 11, 2024 Friday 11:31 a.m. Broadside EB through versus NB through Yes
December 2, 2024 Monday 3:31 p.m. Broadside WB through versus SB through Yes
EB: eastbound WB: westbound NB: northbound SB: southbound Table 2
Level of Service Characteristics for Unsignalized Intersections Level of Service Average Vehicle Delay (seconds)
A 0-10
B >10-15
C >15-25
D >25-35
E >35-50
F >50
Reference: Highway Capacity Manual, 7th Edition, Transportation Research Board, 2022
All-Way Stop Sign Warrant Study August 20, 2025
Intersection of Inyo Avenue and O Street, Tulare, California Page 5 Table 3
Intersection LOS Summary – Existing Conditions
Intersection Approach Control Type
A.M. Peak Hour P.M. Peak Hour.

Delay
(sec) LOS Delay (sec) LOS
O Street / Inyo
Avenue
Eastbound Stop sign 168.7 F 18.2 C
Westbound Stop sign 40.8 E 13.8 B
Northbound None
(Left turn must yield) 8.6 A 8.1 A
Southbound None
(Left turn must yield) 8.0 A 7.7 A
Table 4
Intersection LOS Summary – All-Way Stop Control
Intersection Approach Control Type
A.M. Peak Hour P.M. Peak Hour.

Delay
(sec) LOS Delay (sec) LOS
O Street / Inyo
Avenue
Entire
Intersection All-way stop 14.0 B 10.3 B
Eastbound Stop sign 14.1 B 10.9 B
Westbound Stop sign 12.5 B 8.9 A
Northbound Stop sign 16.7 C 11.1 B
Southbound Stop sign 14.0 B 10.0 A
Warrant Study
Since the speed limit on O Street is greater than 45 miles per hour, the following represents the vehicular volume criteria:
1 The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 210 vehicles per hour for any 8 hours of an average day; and

2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 140 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour.

The traffic volumes at the intersection meet the volume criteria for 12 hours of the day, and the calculated delay during the peak hour exceeds 30 seconds per vehicle on the eastbound and westbound approaches.

The criteria based on crash history is satisfied because more than five crashes susceptible to correction with all-way stop control were reported within a 12-month period.

Conclusions
The observed traffic volumes, calculated delays, and crash history satisfy the criteria presented in the CMUTCD for installation of multi-way stop control at the intersection of Inyo Avenue and O Street. It is recommended that the City of Tulare consider installation of all-way stop control.

All-Way Stop Sign Warrant Study August 20, 2025
Intersection of Inyo Avenue and O Street, Tulare, California Page 6 Thank you for the opportunity to perform this study. Please feel free to contact our office if you have any questions.

PETERS ENGINEERING GROUP
John Rowland, PE, TE
Attachments: Traffic Count Data Sheets
SWITRS Data Sheets
Intersection Analysis Sheets
Major-Street and Minor-Street Traffic Volumes
John Rowland, PE, T
RESOLUTION 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE

DESIGNATING THE INTERSECTION OF INYO AVENUE AND O STREET AS AN ALL-WAY

STOP INTERSECTION AND AUTHORIZING THE INSTALLATION OF CORRESPONDING

STOP CONTROL
WHEREAS, the City of Tulare received a citizen request to designate the intersection of Inyo Avenue and O Street as an all-way stop intersection; and WHEREAS, a traffic study was conducted on behalf of the City of Tulare by Peters Engineering Group of Clovis, California; and
WHEREAS, said traffic study identified that certain warrants established by the California Manual of Uniform Traffic Control Devices (CMUTCD) for an all-way stop installation were met for the subject intersection; and
WHEREAS, said traffic study concluded that the installation of all-way stop control would be appropriate for the subject intersection; and
WHEREAS, the Chief of Police and City Engineer concur with the findings of said traffic study.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The intersection of Inyo Avenue and O Street is hereby designated as an all-way stop controlled intersection with traffic on all legs of the intersection being required to stop.

Section 2. The Public Works Director of the City of Tulare, or designee, is hereby authorized to install stop control for said designated intersection as indicated in Section 1 of this resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 16th day of September 2025, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Marc Mondell, City Clerk
By Melissa Wilcox, Chief Deputy City Clerk
Staff Report
Meeting: City Council
Date: September 16, 2025
Department: City Attorney
Submitted by: Mario U. Zamora, City Attorney
Agenda Title: Settlement and Release Agreement

RECOMMENDED ACTION
Approve the Settlement and Release Agreement in the matter of City of Tulare v. Carolina Gamero de Garnica, Tulare County Superior Court Case No. VCU322185.

SUMMARY
Staff previously engaged in communications with the owners of the subject property, APN 164-150-025, commonly known as 1826 W. Prosperity Avenue, in the City of Tulare, County of Tulare, State of California, to obtain a 916 square foot permanent utility easement for Southern California Edison overhead utility lines. On April 16, 2025, staff sent the property owners an offer in the sum of $900.00.

The City Attorney’s Office has been in contact with the property owner’s representative. After discussion, staff and the owner of the subject property have come to an agreement on the following terms:
- City is to pay the property owner the original April 16, 2025 offer amount of $900.00 within thirty (30) days of the approval of the Settlement and Release Agreement; - The property owner is to execute a Grant of Easement for the 916 square foot permanent utility easement for overhead utility lines within thirty (30) days of the approval of the Settlement and Release Agreement.

FISCAL IMPACT & FUNDING SOURCES
To be determined.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The proposed agreement was reviewed and approved by the City Attorney’s Office.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

Item #: 9.10
Consent

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Settlement and Release Agreement
Reviewed/Approved:

Page 1 of 5 ends

Tulare City CouncilSeptember 16, 2025

Tulare City Council
September 16, 2025