Agenda packet — Tulare City Council, September 1, 2026 (part 1 of 2)

City of Tulare Page 1 of 4
City Council Meeting Notice & Agenda
Tuesday, September 1, 2026 - 5:30 p.m. Regular Meeting
City Council Chamber, 491 North M Street, Tulare, CA 93274 www.tulare.ca.gov
Mission Statement
To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper.

Regular City Council meetings are held on the first and third Tuesdays of each month at the Council Chamber, located inside the Tulare Public Library, 491 North M Street, Tulare. Meetings are subject to cancellation. Additional meetings may be scheduled as needed.

City Council meetings are open to the public at the physical address listed above. You may attend these meetings in person or remotely through the City’s official remote platform as described below.

Members of the public may address the City Council on matters within the jurisdiction of the City of Tulare.

Those wishing to speak are encouraged to complete a Public Comment Card and submit it to the City Clerk prior to the start of the meeting. You may also submit written comments via e-mail to [email protected]. Please include your name and reference the agenda item you are commenting on, if any. Written comments received that do not specify an agenda item will be marked for the Public Comment section of the agenda. Emails received by noon on the date of the meeting will be provided to the City Council at the meeting and made part of the record of proceedings but will not be read aloud.

Comments by the public are limited to three minutes per speaker, unless otherwise extended by the Council. At the start of any agenda item, the mayor may limit the number of speakers or the time allotted per comment, depending on the number of participants and length of the agenda. When called upon to speak, begin by stating your name and city of residence.

Meeting agendas and related documents are available at www.tulare.ca.gov/agendas. Copies are also available for public inspection at the City Clerk’s Office, City Hall, 411 E. Kern Avenue, Second Floor, during regular business hours.

Individuals who require accommodations, auxiliary aids, or services necessary to participate in this meeting should contact the City Clerk's Office at (559) 684-4200 or [email protected]. The e-mail subject line should read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone number, and a description of the request.

Remote Participation
Link to Join: https://bit.ly/3OE8hfz
Telephone Number: (669) 900-6833
Meeting ID: 810 7902 3401
Persons attending the meeting remotely will have the opportunity to provide comments at the appropriate times during the meeting. To speak during a public comment period, press *9 on your phone to raise your hand or click “Raise Hand” in the webinar. At the appropriate time, you will be prompted to unmute yourself and asked to identify yourself when providing public comment.

City Councilmembers
Patrick Isherwood, Mayor
Steve Harrell, Vice Mayor
Jose Sigala
Terry A. Sayre
Dennis A. Mederos
City Council Meeting Agenda Tuesday, September 1, 2026
City of Tulare Page 2 of 4

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INVOCATION - Greg Peterson, Pastor of Sunrise Community Church, to deliver an invocation.

3. PUBLIC COMMENT - Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from acting on any matter not on the agenda; however, your comments may be referred to staff for follow up. This is also the time for the public to comment on items listed under the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to Public Hearing and General Business items will be heard at the time those items are discussed. In fairness to all who wish to speak, public comment is limited to a total of fifteen minutes with each speaker allowed three minutes, unless otherwise extended by Council. Please begin your comments by stating your name and providing your city of residence. For those that wish to provide public comment while attending the meeting remotely, press *9 on your phone to raise your hand or click “Raise Hand” in the webinar.

4. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office ten days prior to a Council meeting to be considered for this section of the agenda. No action will be taken on matters listed under Communications; however, the Council may direct staff to schedule issues raised during Communications for a future meeting.

5. COUNCIL REPORTS AND ITEMS OF INTEREST

6. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted in one motion without discussion. If discussion is desired, that item may be removed and considered separately.

6.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances by waived.

6.2 Approval of City Council Meeting Minutes.

Recommended Action: Approve the minutes of the special and/or regular meeting of August 18, 2026. [M. Wilcox]

6.3 Bargaining Units Bereavement Leave Update.

Recommended Action: [J. Venegas] Adopt resolutions approving and authorizing the execution of the following to update Bereavement Leave:
• Side Letter of Agreement No. 4 between the City and the California League of City Employees Association (CLOCEA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted October 15, 2024 • Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Non-Management Bargaining Group (TPFA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Management Bargaining Group (TPFA-M) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 3 between the City and Tulare Fire Chief Officer Group (TFCO) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted December 2, 2025
City Council Meeting Agenda Tuesday, September 1, 2026
City of Tulare Page 3 of 4
• Side Letter of Agreement No. 1 between the City and Tulare Police Officers Union (TPOU) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted January 21, 2025

6.4 Tulare Police Management Group Benefits Update.

Recommended Action: Adopt a resolution amending Resolution 2025-16 to formally codify and update benefit provisions for the Tulare Police Management Group. [J. Venegas]

6.5 City of Tulare Merit System Rules and Regulations Amendment.

6.6 The Villas at Sierra Ranch Final Oversize Agreement.

6.7 Designating Portions of City-Owned Parcels as Public Street Right-of-Way.

6.8 Notice of Completion - The Villas at Sierra Ranch Subdivision.

6.9 2027 Annual Street Striping Contract.

Recommended Action: Approve a multi-year agreement for on-call roadway striping with Central Valley Striping of Lindsay, California for $259,337.50 per year; authorize the City Manager or designee to execute change orders not to exceed 10 percent ($25,934.00) per year; delegate to the City Manager the authority to extend the agreement for three additional oneyear terms, provided funds are budgeted, for a total potential four-year cost of $1,141,086; and authorize the City Manager to execute the agreement, amendments, and related documents, subject only to minor conforming and clarifying changes acceptable to the City Attorney. [T.

Whitfield]

6.10 Proposition 64 Grant with the Tulare County Office of Education.

7. PUBLIC HEARING - Comments related to Public Hearing items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by Council. For those that wish to provide public comment while attending the meeting remotely, press *9 on your phone to raise your hand or click “Raise Hand” in the webinar.

7.1 Resolution of Necessity for an Overhead Utility Easement.

8. GENERAL BUSINESS - Comments related to General Business items are limited to three minutes per speaker, for a maximum of thirty minutes per item, unless otherwise extended by Council. For those that wish to provide public comment while attending the meeting remotely, press *9 on your phone to raise your hand or click “Raise Hand” in the webinar.

8.1 Presentation on the Pavement Management System Update.

Recommended Action: Receive a presentation from Infrastructure Management Services (IMS) on the preliminary results of the Citywide Pavement Management System Update. [M.

Winton]

9. FUTURE AGENDA ITEMS

9.1 Request to Discuss Potential Moratorium on Data Center Permits.

Recommended Action: Direct staff to add to a future agenda or take no action.

Submitted By: Councilmember Sigala

10. STAFF UPDATES

11. ADJOURNMENT
The next regularly scheduled meeting of the Tulare City Council is Tuesday, September 15, 2026, at 5:30 p.m. in the Council Chamber, 491 North M Street, Tulare.

AFFIDAVIT OF POSTING AGENDA
I, Melissa Wilcox, City Clerk & Public Affairs Director for the City of Tulare, do hereby certify, in conformance with Government Code Sections 54954.2, that the foregoing agenda was posted for public review on Friday, August 28, 2026.

Office of the City Manager
411 East Kern, Tulare, CA 93274
559.684.4200 | www.tulare.ca.gov
To: Mayor and City Councilmembers
From: Marc Mondell, City Manager
Subject: September 1, 2026 Agenda Memo
Date: August 28, 2026
Time estimates are provided as part of the Council’s effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress.

The Council, by consensus, reserves the right to use more or less time on any item, to change the order of items, and/or to continue items to another meeting. Items may be heard before or after the time estimated on the agenda memo. This may occur to best manage the time at a meeting or to adapt to the participation of the public.
5:30 p.m. Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INVOCATION - Greg Peterson, Pastor of Sunrise Community Church, to deliver an invocation.

4. COMMUNICATIONS - Communications are to be submitted to the City Manager’s Office ten days prior to a Council Meeting to be considered for this section of the agenda. No action will be taken on matters listed under communications; however, the Council may direct staff to schedule issues raised during communications for a future agenda. Public comments will be limited to three minutes per topic unless otherwise extended by Council. [Time Estimate: 5:50 p.m.]

5. COUNCIL REPORTS AND ITEMS OF INTEREST [Time Estimate: 5:50 p.m.]

6.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

Tulare City Council Meeting Page 2 of 15
Agenda Memo - September 1, 2026

6.2 Approval of City Council Meeting Minutes.

Recommended Action: Approve the minutes of the special and/or regular meeting of August 18, 2026. [M. Wilcox]

6.3 Bargaining Units Bereavement Leave Update.

Recommended Action: [J. Venegas] Adopt resolutions approving and authorizing the execution of the following to update Bereavement Leave:
• Side Letter of Agreement No. 4 between the City and the California League of City Employees Association (CLOCEA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted October 15, 2024 • Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Non-Management Bargaining Group (TPFA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Management Bargaining Group (TPFA-M) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 3 between the City and Tulare Fire Chief Officer Group (TFCO) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted December 2, 2025
• Side Letter of Agreement No. 1 between the City and Tulare Police Officers Union (TPOU) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted January 21, 2025
Alignment with Strategic Priorities: Organizational Excellence Summary: The City and CLOEA, TPFA, TPFA-M, TFCO and TPOU met and conferred regarding amendments to their current MOU. The proposed Side Letters incorporate the Bereavement Leave update.

Key revisions include:

1. Provides a consistent paid bereavement leave benefit across bargaining units

2. Expands and clarifies the definition of eligible family members • Provides greater flexibility in the use of bereavement leave

3. Establishes documentation requirement
• Confirms the policy is administered in accordance with applicable California law Fiscal Impact & Funding Source(s): The proposed amendments may have a minimal fiscal impact, which is anticipated to be absorbed within the adopted Fiscal Year 2027 budget.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item has been reviewed by the City Attorney.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

Tulare City Council Meeting Page 3 of 15
Agenda Memo - September 1, 2026

6.4 Tulare Police Management Group Benefits Update.

Recommended Action: Adopt a resolution amending Resolution 2025-16 to formally codify and update benefit provisions for the Tulare Police Management Group. [J. Venegas] Alignment with Strategic Priorities: Organizational Excellence Summary: The proposed resolution amends Resolution 2025-16 by supplementing several benefit provisions that have been implemented through established administrative practices but were not fully memorialized in the existing resolution. The amendments also add bereavement language to ensure compliance with current California law and to accurately reflect benefits currently provided by the City.

Key provisions include:
• Acting pay for employees serving in an acting Police Lieutenant or Police Captain assignment for fourteen (14) consecutive days.
• Compensation for required pre-shift briefing time.
• Annual vacation leave buy-back of up to forty (40) hours, subject to Human Resources administrative procedures.
• Clarification of sick leave conversion options upon retirement, including retiree health insurance account provisions and retirement cash-out options. • Tuition reimbursement of up to $2,500 per fiscal year for approved educational programs.
• Two annual personal leave days administered through a separate leave bank. • City-paid long-term disability insurance.
• Bereavement leave provisions consistent with current California law and the City's existing practices, including eligibility, qualifying family members, documentation requirements, and use of additional leave when necessary.

The proposed amendments do not substantially expand employee benefits but instead formally document benefits that are already being administered and ensure the governing resolution accurately reflects current City practices.

Fiscal Impact & Funding Source(s): The proposed bereavement leave amendment may have a minimal fiscal impact, which is anticipated to be absorbed within the adopted Fiscal Year 2027 budget. All other provisions have already been incorporated into the departmental Fiscal Year 2027 budget.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item has been reviewed by the City Attorney.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

Tulare City Council Meeting Page 4 of 15
Agenda Memo - September 1, 2026

6.5 City of Tulare Merit System Rules and Regulations Amendment.

Recommended Action: Adopt a resolution amending Section 1206 - Compensation for Use of Personal Automobile While on City Business, Section 1211 – Management Employees, and Section 801 – Bereavement Leave of the City of Tulare Merit System Rules and Regulations. [J. Venegas]
Alignment with Strategic Priorities: Organizational Excellence Summary: The proposed resolution amends several provisions of the City of Tulare Merit System Personnel Rules and Regulations (“Personnel Rules”). The proposed amendments update policies governing automobile allowances, management employee designation, and bereavement leave to reflect current operational practices, improve administrative consistency, and ensure compliance with applicable law. The proposed amendments are contained in the attached resolution and redlined Personnel Rules.

Key provisions of the proposed amendments include:
• Automobile Allowance: Updates the City’s automobile reimbursement and allowance program
o Establishes standardized eligibility criteria for automobile allowances o Requires City Manager approval and annual review of automobile allowances o Establishes insurance requirements for employees receiving an automobile allowance
o Clarifies taxable treatment of automobile allowances
o Clarifies eligibility for mileage reimbursement
o Provides for the suspension of automobile allowances during extended leaves of absence
• Management Employee Designation: Revises the designation of management employees by authorizing the City Manager to designate management positions based on assigned duties, responsibilities, and levels of authority; the list of management positions will be noted on the Master Salary Schedule
• Management Leave: Revises the provision to allow annual Department Heads to annually buyback of up to thirty-two (32) hours of accrued management leave; this revision aligns the benefit with the current provision provided to Non-Sworn Middle Management
• Bereavement Leave: Modernizes the City’s bereavement leave policy o Provides a consistent paid bereavement leave benefit
o Expands and clarify the definition of eligible family members o Provides greater flexibility in the use of bereavement leave o Established documentation requirement
o Confirms the policy is administered in accordance with applicable California law Fiscal Impact & Funding Source(s): The proposed amendments may have a minimal fiscal impact, which is anticipated to be absorbed within the adopted Fiscal Year 2027 budget.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item has been reviewed by the City Attorney.

Tulare City Council Meeting Page 5 of 15
Agenda Memo - September 1, 2026
Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

6.6 The Villas at Sierra Ranch Final Oversize Agreement.

Recommended Action: Authorize the City Manager to execute an oversize construction reimbursement agreement with Summit Homebuilders Inc., a California Corporation, for construction costs associated with The Villas at Sierra Ranch subdivision that are eligible for reimbursement in accordance with Chapter 8.64 of the Municipal Code, subject only to approval of the final reimbursement amount and minor conforming and clarifying changes acceptable to the City Attorney and City Manager. [M. Miller]
Alignment with Strategic Priorities: Infrastructure and Transportation Summary: As part of development of The Villas at Sierra Ranch subdivision located on the southeast corner of Corvina Avenue and Retherford Street, Summit Homebuilders Inc., a California Corporation was required to install offsite oversized improvements including the following:
• Abandonment and removal of an existing sanitary sewer lift-station and associated appurtenances located approximately 800 feet west of the Leland Avenue and Hillman Street intersection and,
• Extension of a 12-inch sanitary sewer main in Leland Avenue from the abandoned lift station to an existing manhole located in the Leland Avenue and Hillman Street intersection.

In early 2024, Summit Homebuilders procured three bids for the off-site work described above with the results shown in Table 1:

Table 1 – Initial Construction Bids Received
Date of Initial Bid Contractor Bid Amount
2/22/2024 99 Pipeline, Inc. $554,734.00
1/24/2024 DCW Contractors, Inc. $667,583.00
7/16/2024 (Rev) JT2, Inc. $356,970.00
The City and Summit Homebuilders subsequently entered into a preliminary oversize reimbursement agreement in February 2025. This agreement (Attachment 1) outlined the scope of work and terms for reimbursement and identified an estimated cost of $356,970 to complete the required improvements. Differing site conditions were encountered during the course of construction related to sandy soils, which required additional excavation, a wider trench cut, and additional aggregate base and paving for the gravity sewer line installation. These conditions resulted in a substantial increase in the project construction costs above the original cost estimate. The final construction-related costs are summarized in Table 2 below. Back-up information supporting these costs is included in Attachment 2.

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Agenda Memo - September 1, 2026
Table 2 – Construction-related Costs Eligible for Reimbursement Description Quantity
Unit
Measure Unit Price Oversize Cost

1. Todd Plumbing – Construction 1 L.S. $482,861 $482,861

2. Krazan – Compaction Testing 1 L.S. $8,925 $8,925

3. A&W Engineering – Staking 1 L.S. $585 $585

4. Summit Homebuilders –
Construction Administration
15% % of Total $73,855.65 $73,855.65

5. Deduct – Electrical Panel Not
Removed (to be done by City forces) 1 L.S. $3,000 $3,000 Total Oversize Construction Reimbursement Requested = $563,226.65 Due to delays in coordination with Southern California Edison (SCE) for power shutoff and removal of SCE electrical components associated with the lift station, this component will subsequently be removed from the developer’s scope of work and will instead be completed by City forces in coordination with SCE. As such, the estimated $3,000 cost for the City to undertake this work has been deducted from the Developer’s overall reimbursement request (Item 5 of Table 2).

The total reimbursement amount request of $563,226.65 shown in Table 2 includes a construction administration fee requested by Summit Homebuilders for their role in coordinating construction of the improvements. The amount requested is 15% of the total costs of Items 1-3 shown in Table 2. While the preliminary oversize reimbursement agreement allows for “reasonable costs for project management…subject to the approval of the City Engineer”, to date Summit Homebuilders has not provided an accounting of actual costs incurred for this line item. Based upon staff’s experience with the City’s capital improvement projects, 15% appears excessive. Staff more commonly encounter construction management costs that range between 7%-10% of the construction contract cost, and those costs include both administrative and inspection services. Some current examples include “Project EN0098 – Various Street Northeast of Dayton and Tulare” with a construction management cost that is 8.5% of the construction contract amount, and “Project EN0088 – Prosperity and West Traffic Signal Improvements” at 9.9%. For the subject project, it should be noted that Summit Homebuilders was not required to provide inspection services, as inspection was done by City personnel. As such, staff would have expected their construction administration fee to be at the lower end of the 7%-10% range.

Costs associated with supplemental size and capacity are eligible for oversized construction reimbursement in accordance with Chapter 8.64 of the Municipal Code. Attachment 3 to this staff report is a draft oversized construction reimbursement agreement, which identifies the work completed by the Developer that is reimbursable under the City’s oversize reimbursement procedures and specifies that the City will reimburse the developer for their expenditures in accordance with the provisions set forth in the preliminary oversize reimbursement agreement.

As drafted, the agreement includes the 15% construction administration fee requested by Summit Homebuilders. Should Council provide its authorization to do so, the final agreement will be executed by both parties.

Fiscal Impact & Funding Source(s): Reimbursements would be made to the Developer using Fund 226 – Wastewater Treatment Facility DIF Fund.

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Agenda Memo - September 1, 2026
Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The standard format used in preparing the oversized construction reimbursement agreement has been reviewed and approved as to form by the City Attorney.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Council could approve a reduced reimbursement amount for Summit Homebuilders construction administration cost, with the opportunity to amend the oversize construction reimbursement agreement should additional back-up information supporting their initial request be provided within a reasonable timeframe; 2) Deny - The City entered into a preliminary oversize agreement with the developer prior to start of construction for the work described. Per the provisions of the fee mitigation act, failing to reimburse the Developer for improvements required by the City to address impacts above and beyond those directly attributable to the development could result in litigation. Additionally, the developer may avoid undertaking future projects within the City limits; or 3) Table - A delay in the City’s approval of the oversize agreement could delay oversize reimbursement payments to the Developer and incur additional expenses to the City and Developer.

6.7 Designating Portions of City-Owned Parcels as Public Street Right-of-Way.

Recommended Action: Adopt a resolution designating a portion of City-owned parcels (APNs 174-010-012, -013, -014) along the south side of Bardsley Avenue and the west side of West Street as public street right-of-way and accepting the resulting right-of-way into the City’s public street system. [M. Miller]
Alignment with Strategic Priorities: Infrastructure and Transportation Summary: The proposed action will convert a portion of City-owned parcels (APNs 174-010- 012, -013, -014) located along the south side of Bardsley Avenue and the west side of West Street to public road right-of-way to accommodate planned street improvements. This action is intended to facilitate the required roadway improvements associated with the Liberty Hill Subdivision project, including roadway widening for the expansion of existing travel lanes, construction of curb and gutter improvements, and related public infrastructure. These improvements are necessary to support increased traffic demand, and to improve circulation and safety in the area. The subject right-of-way conversion would also be triggered by any development of the City-owned parcels.

Upon completion of construction and final acceptance by the City, the roadway segment and associated street improvements will be maintained as part of the City’s public infrastructure network, ensuring long-term access, connectivity, and compliance with applicable engineering and design standards.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

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Agenda Memo - September 1, 2026
Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Approval with changes would have minimal impact on the proposed development; 2) Deny - Denial of the dedication of street right-of-way on Bardsley Avenue & West Street would result in portions of the roadway not being designated as public right-of-way. This could jeopardize the ability of the Liberty Hill subdivision to develop its final phase, and would create complications with, and possibly prevent, the development and maintenance of infrastructure needed to support growth in the surrounding area; or 3) Table - Tabling the dedication of street right-of-way could delay the final phase of the Liberty Hill subdivision and related transportation and infrastructure improvements, as well as the installation of public utilities by franchise utility providers, including SCE, SoCal Gas, Comcast, and AT&T.

6.8 Notice of Completion - The Villas at Sierra Ranch Subdivision.

Recommended Action: Accept the required public works improvements for The Villas at Sierra Ranch subdivision located at the southeast corner of Retherford Street and Corvina Avenue; authorize the City Engineer to sign the Notice of Completion (NOC); and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office. [M. Miller] Alignment with Strategic Priorities: Infrastructure and Transportation Summary: On March 23, 2022, City Council approved the final map for The Villas at Sierra Ranch subdivision, which created 91 single-family residential lots and creation of a Homeowners Association (HOA) to maintain associated landscape lots, interior private drives, utilities, and lighting lots as shown in the attached exhibit. The Subdivider, Summit Homebuilders Inc, has completed construction of all required public works improvements in accordance with the approved plans and specifications for this subdivision.

Fiscal Impact & Funding Source(s): One year following Council’s acceptance of the public works improvements, the City will assume responsibility for their ongoing maintenance. The following funding sources will be impacted by the operations and maintenance costs associated with the additional City infrastructure:
• Fund 106 – Wastewater Fund – Operations and maintenance of sewer collection and wastewater treatment infrastructure.
• Fund 107 – Water Fund – Operations and maintenance of water supply and distribution infrastructure.
• Fund 195 – Surface Water Management Fund – Operations and maintenance of storm drain (i.e., surface water) infrastructure.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The City’s Notice of Completion template has been reviewed and approved as to form by the City Attorney.

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Agenda Memo - September 1, 2026
Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny - Not approving the NOC could prevent the issuance of Certificates of Occupancy for homes within The Villas at Sierra Ranch subdivision, resulting in some home buyers being unable to occupy recently purchased homes; or 3) Table - A delay in the City accepting the improvements could delay some home buyers from occupying recently purchased homes.

6.9 2027 Annual Street Striping Contract.

Whitfield]
Alignment with Strategic Priorities: Infrastructure and Transportation Summary: On July 21, 2026, City staff issued a Request for Bids (RFB 27-001) and advertised RFB 27-001 in the Visalia Times-Delta/Tulare Advance-Register on July 21 and July 28, 2026, to solicit sealed bids for the City’s 2027 Annual Street Striping Project. The scope of work includes restriping existing traffic markings, installing new striping as required, and completing additional pavement markings in accordance with the Standard Specifications, the City of Tulare Standards, or the Special Provisions. All activities will occur within public streets and Caltrans right-of-way. The bid outlined the following work:

Description Unit Quantity Unit
Mobilization, Demobilization, Bonds and Insurance 1 Lump Sump 6" Edge Line 130,000 Linear Feet
6" Broken Line 150,000 Linear Feet
8" Solid Line 35,000 Linear Feet
Two-way left turn 20,000 Linear Feet
Double yellow center line 200,000 Linear Feet
6" Edge line and/or inside bike lane 125,000 Linear Feet 6" bike lane 130,000 Linear Feet
6" intersection bike lane 25,000 Linear Feet
"Symbol Rider w/ helmet" and arrow pavement markings 250 Square Feet Arrows 20 Each
Traffic Singal Crosswalks 23,000 Square Feet
Install Retro-reflective raised pavement markers 500 Each Removal of existing markings 1,000 Square Feet
Removal of existing striping 500 Linear Feet
Green-colored pavement for bicycle facilities 2,500 Square Feet On August 20, 2026, the City received and opened the following bids pertaining to RFB #27- 001:

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Agenda Memo - September 1, 2026
Contractor Address Bid Amount
Central Valley Striping Lindsay, CA $259,337.50
Specialized Pavement Markings Goshen, CA $296,450.00
City’s Estimate N/A $450,000.00
Chrisp Company Fresno, CA $1,100,750.00
After reviewing the bids, staff have determined that the proposed $259,337.50 bid from Central Valley Striping is the lowest responsive and responsible bid that meets the City’s needs as identified in the RFB.

The contract has an initial term of one year and may be extended for up to three additional years by mutual agreement between the City and Central Valley Striping, for a maximum term of four years. The annual contract amount is $259,337.50, plus 10 percent ($25,934.00) in change orders for each year the contract is extended.

Fiscal Impact & Funding Source(s): The costs associated with the Annual Striping Contract would be charged to the following fund(s):

Year Description Fund Amount
First
Contract
Year
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2026/2027 Total = $285,271.50
First Year
Contract
Extension
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2027/2028 Total = $285,271.50
Second
Year
Contract
Extension
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2028/2029 Total = $285,271.50
Third Year
Contract
Extension
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2029/2030 Total = $285,271.50
Four (4) Year Total = $1,141,086.00
Tulare City Council Meeting Page 11 of 15
Agenda Memo - September 1, 2026
Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: Subsequent contract approval to be reviewed by the City Attorney.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes - Council may grant approval with modifications, such as limiting the number of years for which the contract may be extended; 2) Deny - Council could reject bids and/or construction contract proposals received for the project. This would require staff to re-bid the project or seek alternative proposals; or 3) Table - Council may table the item, and staff will return it for consideration on a date set by Council.

6.10 Proposition 64 Grant with the Tulare County Office of Education.

Recommended Action: Approve a resolution authorizing the City Manager to sign the grant agreements, amendments, and any related documents from the Board of State and Community Corrections (BSCC) and Tulare County Office of Education (TCOE) related to the Proposition 64 funding and delivery subject to any minor, conforming or clarifying changes acceptable to both the City Manager and City Attorney. [J. Bowling]
Alignment with Strategic Priorities: Quality of Life and Community Engagement Summary: At the August 4, 2026 City Council meeting, staff from the Tulare County Office of Education presented on their Proposition 64 grant award to strengthen illicit and underage cannabis use prevention programs in Tulare. City Council took no action at that meeting as the City had not yet received the final grant agreement from the BSCC.

The proposed resolution has been amended to include clarity that the program is being delivered through a contract with Tulare County Office of Education, and that this initiative represents new funds being received, new appropriations being created, and no matching funds are required.

For reference is information from the August 4, 2026 Staff Report:

Proposition 64
Proposition 64, the Adult Use of Marijuana Act, was approved by California voters in 2016 and legalized the adult recreational use of cannabis. In addition to establishing a regulatory framework for the commercial cannabis industry, Prop 64 created a state tax on cannabis cultivation and retail sales. A portion of these tax revenues are distributed by the State of California through grant programs to support local governments and community organizations in addressing the public health and safety impacts associated with cannabis.

The funding identified in this agenda item is State of California Prop 64 tax revenue that is allocated to be grant funds required under Prop 64 and are restricted to eligible purposes established by the State. They do not represent the local cannabis tax proceeds generated by the City’s Measure Y.

Tulare City Council Meeting Page 12 of 15
Agenda Memo - September 1, 2026
Grant Information
Prop 64 Public Health and Safety Grants administered through BSCC are available to California cities and counties that allow retail cannabis sales.

In March 2026, TCOE approached the City and requested to partner on a project that would be eligible for Prop 64 funding. With the City’s approval, TCOE prepared and submitted an application with the City as the lead agency.

In late June 2026, TCOE and the City were notified that the City with TCOE as a sub applicant were awarded $4,500,000. The performance period of the grant is 5.5 years, from July 1, 2026 through December 31, 2031.

Project Summary
Empowering Youth Leaders: A Strategic Framework for Community Cannabis Prevention This project strengthens illicit and underage cannabis use prevention in Tulare through an infrastructure grounded in youth voice and community change. An evergreen prevention program will be developed, drawing on Friday Night Live’s peer led model to shift youth attitudes and behaviors, while partnering with law enforcement to reduce illicit product sales. The project will support the establishment of a Tulare County Youth Council, which will co-design a data driven program guide, deliver culturally relevant education on laws and penalties, and guide the development and administration of a survey on perceptions and use. Findings from the survey will guide peer and community education and engagement initiatives and also inform enforcement and compliance strategies against the illicit market. Over five years, the initiative builds capacity of youth partners and community stakeholders, establishes baseline data local to Tulare, and scales responsive strategies that reduce youth access and harm. This work offers a model grounded in youth engagement and community partnerships that can be replicated statewide, creating an opportunity for broader investment.

Goals:
o Educate – Educate youth and adults about the laws, penalties, enforcement, and consequences with illicit and underage cannabis use through community outreach and partnerships.
o Increase – Increase community awareness of the risks associated with underage cannabis use to reduce the number of persons harmed by illicit cannabis use through local assessment and culturally relevant initiatives. o Empower – Empower young people through positive youth development to create opportunities for educational activities and events that aim to reduce underage cannabis use and delay initiation among young people.
o Improve – Improve long-term well-being and resiliency of young people through skill building and leadership development opportunities, and the development of supportive youth and adult relationships.

Project Outcomes:
o Youth Council serving Tulare City and Tulare County
o Educational Materials
o Local Survey & Data Reports
o Presentations & Trainings to Community Stakeholders
o Youth Conferences for Tulare City and Tulare County Students o Community Partnerships
o Town Hall Meetings
Tulare City Council Meeting Page 13 of 15
Agenda Memo - September 1, 2026
o Underage Cannabis Prevention Guide
By investing in youth leaders and placing them at the forefront, this project will equip young people with valuable skills while creating positive social change.

Fiscal Impact & Funding Source(s): The City will receive approximately $75,000 per year for grant administration costs.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: The final grant agreement will be reviewed by the City Attorney.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

7.1 Resolution of Necessity for an Overhead Utility Easement.

Recommended Action: Adopt a resolution of necessity for APN 172-370-032 (“Property”) authorizing the City Attorney to take the steps necessary to finalize the acquisition of an overhead utility easement. [T. Gaffery]
Alignment with Strategic Priorities: Infrastructure and Transportation Summary: The City, on behalf of Southern California Edison, desires to acquire an overhead utility easement across the Property, as is necessary for utility relocations related to improvements along Tulare Avenue (State Route 132) currently being constructed by Woodside Homes.

In preparation for the acquisition of the needed overhead utility easement, Woodside Homes provided the property owner with a written offer in the amount of $15,000 to obtain the overhead utility easement. To date, the Owner of Record has not accepted the offer.

It is important to note that this hearing, by law, is not conducted to discuss or in any way address the compensation for the land that will be needed for completion of the Project. This hearing is held to have the Council make the necessary findings and establish by Resolution the public necessity for the project and consequently for the identified parcels needed to complete the project. Any public testimony or Council discussion regarding the value of the properties would be inappropriate.

The attached Resolution of Necessity must be passed by 2/3 vote of council (or 4 of 5 in favor) and would authorize the City Attorney to initiate an Eminent Domain process, if necessary, to secure the parcels for the desired project. Such process would require a complaint to be filed in Superior Court along with a deposit equal to the fair market value appraisal obtained by the City for the subject property. The City would also request an order of immediate possession Tulare City Council Meeting Page 14 of 15
Agenda Memo - September 1, 2026
from the court, which would provide the City with the ability to obtain the overhead utility easement before the Eminent Domain court proceedings have been completed.

Fiscal Impact & Funding Source(s): The cost of acquiring this overhead utility easement will be paid by the developer.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Legal Review: This item has been reviewed by the City Attorney’s Office.

Public Notice: On June 30, 2026, a Notice of Intent regarding Adoption of a Resolution of Necessity to Acquire Property by Eminent Domain was mailed to all persons whose names appear on the last equalized County Assessment Roll.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

8.1 Presentation on the Pavement Management System Update.

Recommended Action: Receive a presentation from Infrastructure Management Services (IMS) on the preliminary results of the Citywide Pavement Management System Update. [M.

Winton]
Alignment with Strategic Priorities: Infrastructure and Transportation Summary: In September 2025, the City Council authorized a contract with IMS to update the City’s Pavement Management System (PMS), which provides a systematic approach for evaluating pavement conditions, identifying maintenance and rehabilitation needs, and assisting the City with long-term roadway investment planning.

The consultant will provide the City Council with a presentation on the preliminary results of the pavement management system update, including an overview of current pavement conditions, identified maintenance and rehabilitation needs, projected funding requirements, and potential strategies for maintaining the City’s roadway network. The presentation will also provide an opportunity for the City Council to review the preliminary findings and provide direction or comments as the update is finalized.

No action is requested at this time. The presentation is intended to provide the City Council with an overview of the preliminary findings and assist staff in establishing future pavement maintenance and rehabilitation priorities.

Fiscal Impact & Funding Source(s): There is no fiscal impact associated with this action.

Environmental Review: This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

Potential Conflict of Interest: Staff is not aware of any conflicts of interest.

Tulare City Council Meeting Page 15 of 15
Agenda Memo - September 1, 2026
Legal Review: This item does not require legal review.

Public Notice: This item does not require a public hearing and was noticed as part of the agenda.

Alternative Action: 1) Approve with changes; 2) Deny; or 3) Table.

9. FUTURE AGENDA ITEMS - NONE SUBMITTED [Time Estimate: 7:00 p.m.]

9.1 Request to Discuss Potential Moratorium on Data Center Permits.

Recommended Action: Direct staff to add to a future agenda or take no action.

Submitted by: Councilmember Sigala

10. STAFF UPDATES [Time Estimate: 7:05 p.m.]

11. ADJOURNMENT [Time Estimate: 7:10 p.m.]
The next regularly scheduled meeting of the Tulare City Council is Tuesday, September 15, 2026, at 5:30 p.m. in the Council Chamber, 491 North M Street, Tulare.

Item #: 6.2
Consent
Staff Report
City Council
Date: September 1, 2026
Department: City Clerk
Submitted by: Melissa Wilcox, City Clerk & Public Affairs Director Agenda Title: Approval of the City Council Meeting Minutes

RECOMMENDED ACTION
Approve the minutes of the special and/or regular meeting of August 18, 2026.

ALIGNMENT WITH STRATEGIC PRIORITIES
Not Applicable

SUMMARY
The meeting minutes for the August 18, 2026 meeting are provided for Council review and approval.

FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item does not require legal review.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Meeting Minutes
Reviewed/Approved: TG
City of Tulare Page 1 of 5
City Council Meeting Minutes
Tuesday, August 18, 2026 - 5:30 p.m. Regular Meeting
City Council Chamber, 491 North M Street, Tulare, California Proper notice of this regular meeting of the Tulare City Council was given pursuant to California Government Code Section 54954.2.

City Council Present: Mayor Patrick Isherwood, Vice Mayor Stephen C. Harrell, Jose Sigala, Dennis A.

Mederos
City Council Absent: Terry A. Sayre
Staff Present: City Manager Marc Mondell; City Attorney Mario U. Zamora; City Clerk & Public Affairs Director Melissa Wilcox; Assistant City Manager Thomas W. Gaffery IV; Deputy City Manager/Chief Technology Officer Jason Bowling; Chief Financial Officer Mark Roberts; City Engineer Michael Miller; Public Works Director Trisha Whitfield; Assistant Community Services Director Brian Beck; Police Chief Fred Ynclan; Fire Chief Michael Ott; General Services Director Manny Correa; Community Development Director Mario Anaya; Executive Director of Economic Development & Redevelopment Jennifer Gomez; Human Resources Director Janie Venegas; Housing and Grants Manager Alexis Costales

1. CALL TO ORDER
Mayor Isherwood called to order the regular meeting of the Tulare City Council at 5:34 p.m. in the Council Chamber located at 491 North M Street.

2. PLEDGE OF ALLEGIANCE AND INVOCATION
Vice Mayor Harrell led the Pledge of Allegiance, and an invocation was given by Susan Henard, Pastor of River Valley Church.

3. PUBLIC COMMENT
Bruce Young addressed the Council regarding being asked to leave Zumwalt Park with his daughter while the park was closed for a scheduled event.

Rhett Gorham addressed the Council regarding the recent data center issue and requested the Council hold a study session on the topic.

Jason Bender addressed the Council to extend an invitation to the annual 9/11 Memorial Blood Drive.

4. PRESENTATIONS

4.1 Business Toolkit Presented by Economic Development. Executive Director of Economic Development and Redevelopment Gomez provided a presentation and responded to questions from the Council regarding the new Business Toolkit.

5. COMMUNICATIONS
City Manager Mondell advised there were no communications.

6. COUNCIL REPORTS AND ITEMS OF INTEREST
Council reported on recent events and discussed items of interest.

City Council Meeting Minutes Tuesday, August 18, 2026
City of Tulare Page 2 of 5

7. CONSENT CALENDAR
Items 7.3, 7.4, 7.7, 7.8, 7.13, and 7.14 were removed from the Consent Calendar.

It was moved by Councilmember Sigala, seconded by Vice Mayor Harrell, and carried 4 to 0 (Councilmember Sayre absent) to approve the items on the Consent Calendar as presented except for items 7.3, 7.4, 7.7, 7.8, 7.13, and 7.14.

7.1 Waive the reading of ordinances and approve reading by title only.

Recommended Action: Approve the reading by title only of all ordinances and that further reading of such ordinances be waived.

7.2 Approval of City Council Meeting Minutes.

Recommended Action: Approve the minutes of the special and/or regular meeting of August 4, 2026. [M. Wilcox]

7.5 California League of City Employees Association Side Letter of Agreement No. 5.

Recommended Action: Adopt a resolution approving and authorizing the execution of Side Letter of Agreement No. 5 between the City and California League of City Employees Association (CLOCEA) revising Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted October 15, 2024. [J. Venegas]

7.6 Position Authorization Resolution and Master Salary Schedule Amendments.

Recommended Action: Adopt a resolution amending the City’s Position Authorization Resolution (PAR) and a resolution amending the City’s Master Salary Schedule to update certain classification titles, establish the Administrative Analyst/Deputy City Clerk, Planning Manager, and Water Treatment Operator I/II classifications and associated salary ranges, amend salary ranges for Principal Planner, City Engineer, Deputy City Engineer, Senior Civil Engineer and Senior Engineering Assistant, and authorize the City Manager, or designee, to update the PAR and Master Salary Schedule accordingly. [J. Venegas]

7.9 Tulare Fire Chief Officer Group Side Letter of Agreement No. 2A.

Recommended Action: Adopt a resolution approving Side Letter of Agreement No. 2A between the City and Tulare Fire Chief Officer Group (TFCO) to correct the salary adjustment for the Fire Marshal classification from four percent (4%) to five percent (5%) effective July 11, 2026. [J.

Venegas]

7.10 Grant of Easement to SCE for Utilities to be Located Within City Landscape Lots.

Recommended Action: Authorize the City Manager to execute a Grant of Easement and Certificate of Conveyance to Southern California Edison Company (SCE) for installation and maintenance of SCE utilities located within Lots A and B of the Cottonwood 3 Estates subdivision, subject only to minor conforming and clarifying changes acceptable to the City Attorney and City Manager. [M. Miller]

7.11 Notice of Completion – EN0074 Cross Avenue Improvements.

Recommended Action: Accept as complete the contract with 99 Pipeline, Inc, of Porterville, CA, for work on Project EN0074 Cross Avenue Improvements; authorize the City Engineer to sign the Notice of Completion; and direct the City Clerk to file the Notice of Completion with the Tulare County Recorder’s Office. [M. Miller]

7.12 Downtown Trash Bin Auto Lock Installation.

Recommended Action: Authorize staff to proceed with the installation of automatic locking mechanisms on the downtown trash bins identified as Phase 1 in the attached, funded through Solid Waste Operating Fund 105. [T. Whitfield]
City Council Meeting Minutes Tuesday, August 18, 2026
City of Tulare Page 3 of 5

7.15 Notice of Completion - KCOK Ranch Nos. 5 & 9 Subdivision.

Recommended Action: Accept as complete the required public works improvements for the KCOK Ranch Nos. 5 & 9 subdivision located at the northwest corner of Morrison Street and Seminole Avenue; authorize the City Engineer to sign the Notice of Completion (NOC); and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office. [M. Miller]

7.16 Second Reading and Adoption of Ordinance 2026-07.

Recommended Action: Adopt Ordinance 2026-07 amending Municipal Code Section 9.12.010 of Chapter 9.12 of Title 9 pertaining to the established speed limits in the City of Tulare. [M. Miller]

ITEM(S) PULLED FROM CONSENT CALENDAR

7.3 Economic Development Updates.

Recommended Action: Receive an update on economic development activities. [J. Gomez] Council Action: Councilmember Mederos pulled this item to inquire about the IAC Way project schedule. Staff responded to Councilmember Mederos’ questions. It was moved by Councilmember Mederos, seconded by Vice Mayor Harrell, and carried 4 to 0 (Councilmember Sayre absent) to approve the item as presented.

7.4 Bargaining Units Bereavement Leave Update.

Recommended Action: [J. Venegas] Adopt resolutions approving and authorizing the execution of the following to update Bereavement Leave:
• Side Letter of Agreement No. 4 between the City and the California League of City Employees Association (CLOCEA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted October 15, 2024 • Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Non-Management Bargaining Group (TPFA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Management Bargaining Group (TPFA-M) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 3 between the City and Tulare Fire Chief Officer Group (TFCO) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted December 2, 2025
• Side Letter of Agreement No. 1 between the City and Tulare Police Officers Union (TPOU) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted January 21, 2025
Council Action: Staff requested items 7.4, 7.7, and 7.8 be pulled from consideration at this time; therefore, no action was taken.

7.7 Tulare Police Management Group Benefits Update.

Recommended Action: Adopt a resolution amending Resolution 2025-16 to formally codify and update benefit provisions for the Tulare Police Management Group. [J. Venegas] Council Action: Staff requested items 7.4, 7.7, and 7.8 be pulled from consideration at this time; therefore, no action was taken.

7.8 City of Tulare Merit System Rules and Regulations Amendment.

Recommended Action: Approve a resolution amending Section 1206 - Compensation for Use of Personal Automobile While on City Business, Section 1211 – Management Employees, and Section 801 – Bereavement Leave of the City of Tulare Merit System Rules and Regulations. [J.

Venegas]
Council Action: Staff requested items 7.4, 7.7, and 7.8 be pulled from consideration at this time; therefore, no action was taken.

City Council Meeting Minutes Tuesday, August 18, 2026
City of Tulare Page 4 of 5

7.13 Agreement with Salt+Light Works Involving PLHA Funds.

Recommended Action: Approve an agreement between the City of Tulare and Salt+Light Works to appropriate a total of $125,500 for the provision of case management and housing navigation services; and authorize the City Manager and/or their designee to execute said agreement and all related materials. [A. Costales]
Council Action: Councilmember Sigala pulled this item to ask if the provider would be providing services to those from outside of the city limits. Housing & Grants Manager Costales and City Manager Mondell responded to Councilmember Sigala’s question. Councilmember Mederos asked whether the agreement ensures that funds will be used to provide services to individuals in Tulare. Housing & Grants Manager Costales stated that the agreement contains a schedule which addresses this. It was moved by Councilmember Sigala, seconded by Vice Mayor Harrell, and carried 4 to 0 (Councilmember Sayre absent) to approve the item as presented.

7.14 International Agri-Center Way Railroad Grade Separation Project Study Report.

Recommended Action: Authorize the City Manager to approve a task order with Peter’s Engineering Group under their existing on-call consultant services contract in the amount of $249,900 for the International Agri-Center Way Railroad Grade Separation Project Study Report; and to approve change orders in an amount not to exceed 10% ($24,990) of the task order amount. [M. Miller]
Council Action: This item was requested to be pulled from consideration at this time.

Councilmember Sigala asked whether the City’s purchasing policy establishes a threshold requiring a Request for Proposals (RFP) process and asked about Council being provided options for location of the grade separation. City Manager Mondell advised that there is a threshold and the City regularly puts out RFPs to secure consultants for on-call services. He also advised that the location of the grade separation has already been determined and would pass through the City’s existing Corporation Yard. There was no action taken on this item.

8. PUBLIC HEARING

8.1 Resolution of Necessity for APN 172-370-032.

Recommended Action: Adopt a resolution of necessity for APN 172-370-032 (“Property”) authorizing the City Attorney to take the necessary steps to finalize the acquisition of the overhead utility easement. (Continue to September 1, 2026)
Presented By: Assistant City Manager Gaffery
Public Comment: There was no public comment.

Council Action: It was moved by Councilmember Mederos, seconded by Vice Mayor Harrell, and carried 4 to 0 (Councilmember Sayre absent) to continue this item to September 1, 2026.

9. GENERAL BUSINESS

9.1 Investment Performance Review by PFM Asset Management.

Recommended Action: Receive a presentation from PFM Asset Management regarding performance of the City’s actively managed investment portfolio for the one-year period ending June 30, 2026.

Presented By: Chief Financial Officer Roberts; Michael Kronbetter of PFM Asset Management Public Comment: There were no public comments.

Council Action: This item was informational only; therefore, there was no action taken.

9.2 Authorization to Proceed with Refinancing Process for Sewer Revenue Bonds.

Recommended Action: Authorize City staff and the City’s Municipal Advisor (NHA Advisors) to proceed with the next steps necessary for evaluating and executing a refinancing (known as a “refunding”) of the City’s 2015 and 2016 Sewer Revenue Refunding Bonds.

Presented By: Chief Financial Officer Roberts; Eric Scrivens and Michael Meyer of NHA Advisors Public Comment: There were no public comments.

Council Action: It was moved by Councilmember Mederos, seconded by Vice Mayor Harrell, and carried 4 to 0 (Councilmember Sayre absent) to approve the item as presented.

City Council Meeting Minutes Tuesday, August 18, 2026
City of Tulare Page 5 of 5

9.3 Progress Report on Housing Element Housing Plan Implementation.

Recommended Action: Receive a presentation and provide input and guidance to staff regarding the Housing Element Housing Plan implementation.

Presented By: Community Development Director Anaya; Housing & Grants Manager Costales Public Comment: Julia Nelson addressed the Council regarding support for individuals transitioning out of foster care.

Council Action: Staff responded to questions from the Council. There was no action taken.

9.4 Designation of Voting Delegate and Alternate for Annual Cal Cities Conference.

Recommended Action: Designate one voting delegate and up to two alternate voting delegates to represent the City of Tulare at the League of California Cities 2026 Annual Conference and Expo General Assembly, scheduled for September 25, 2026, in Anaheim, California.

Presented By: City Clerk & Public Affairs Director Wilcox Public Comment: There were no public comments.

Council Action: Staff clarified that Councilmember Mederos was inadvertently listed in the staff report as attending the annual conference and was therefore not considered for designation. It was moved by Councilmember Mederos, seconded by Vice Mayor Harrell, and carried 4 to 0 (Councilmember Sayre absent) to designate Councilmember Sigala as the voting delegate and Councilmember Sayre as the alternate voting delegate.

10. FUTURE AGENDA ITEMS - NONE SUBMITTED

11. STAFF UPDATES
Staff provided updates on department activities.

A moment of silence was held in memory of Edna Geraldine “Gerry” Soults and Warren “Bud” Mouw.

12. RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING ITEMS

12.1 Public Employee Performance Evaluation (Gov. Code § 54957) Title: City Manager
Council recessed to closed session at 8:34 p.m.

13. RECONVENE FROM CLOSED SESSION
Council reconvened from closed session at 10:19 p.m.

14. CLOSED SESSION REPORT
There was no reportable action.

15. ADJOURNMENT
Seeing no further business to discuss, Mayor Isherwood adjourned the regular meeting at 10:19 p.m.

I hereby certify that the foregoing is a true and correct copy of the minutes of the special and/or regular meeting held on August 18, 2026, as approved by the Tulare City Council.

Melissa Wilcox, City Clerk & Public Affairs Director
Item #: 6.3
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Human Resources
Submitted by: Janie Venegas, Human Resources Director
Agenda Title: Bargaining Units Bereavement Leave Update

RECOMMENDED ACTION
Adopt resolutions approving and authorizing the execution of the following to update Bereavement Leave:
• Side Letter of Agreement No. 4 between the City and the California League of City Employees Association (CLOCEA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted October 15, 2024 • Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Non-Management Bargaining Group (TPFA) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 1 between the City and Tulare City Professional Fire Fighters Association Management Bargaining Group (TPFA-M) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted April 7, 2026
• Side Letter of Agreement No. 3 between the City and Tulare Fire Chief Officer Group (TFCO) amending the Memorandum of Understanding (MOU) for the term of July 1, 2025 through June 30, 2028 adopted December 2, 2025
• Side Letter of Agreement No. 1 between the City and Tulare Police Officers Union (TPOU) amending the Memorandum of Understanding (MOU) for the term of July 1, 2024 through June 30, 2027 adopted January 21, 2025

ALIGNMENT WITH STRATEGIC PRIORITIES
Organizational Excellence

SUMMARY
The City and CLOEA, TPFA, TPFA-M, TFCO and TPOU met and conferred regarding amendments to their current MOU. The proposed Side Letters incorporate the Bereavement Leave update.

Key revisions include:

1. Provides a consistent paid bereavement leave benefit across bargaining units

2. Expands and clarifies the definition of eligible family members • Provides greater flexibility in the use of bereavement leave

3. Establishes documentation requirement
• Confirms the policy is administered in accordance with applicable California law

FISCAL IMPACT & FUNDING SOURCES
The proposed amendments may have a minimal fiscal impact, which is anticipated to be absorbed within the adopted Fiscal Year 2027 budget.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item has been reviewed by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Resolution – CLOCEA

2. City of Tulare and CLOCEA Side Letter of Agreement No. 4

3. Resolution – TPFA

4. City of Tulare and TPFA Side Letter of Agreement No. 1

5. Resolution – TPFA-M

6. City of Tulare and TPFA-M Side Letter of Agreement No. 1

7. Resolution - TFCO

8. City of Tulare and TFCO Side Letter of Agreement No. 3

9. Resolution - TPOU

10. City of Tulare and TPOU Side Letter of Agreement No. 1 Reviewed/Approved: TG
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
APPROVING SIDE LETTER OF AGREEMENT NO. 4 BETWEEN THE CITY OF TULARE

AND THE CALIFORNIA LEAGUE OF CITY EMPLOYEES ASSOCIATION WHEREAS, the City of Tulare (“City”) and the California League of City Employees Association (“CLOCEA”) are parties to a Memorandum of Understanding (“MOU”) that covers the period from July 1, 2024 through June 30, 2027; and
WHEREAS, representatives of the City and CLOCEA met and conferred in good faith regarding an amendment to bereavement leave provisions; and
WHEREAS, the parties have reached agreement on Side Letter of Agreement No. 4 to amend bereavement leave provisions; and
WHEREAS, the City Council is familiar with the terms and provisions of said MOU; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The above recitals are true and correct.

Section 2. The City Council hereby approves Side Letter of Agreement No. 4 between the City of Tulare and the California League of City Employees Association, attached hereto and incorporated herein by reference.

Section 3. The City Manager is hereby authorized and directed to execute and implement the Side Letter of Agreement No. 4 on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Page 1 of 2 ends

SIDE LETTER OF AGREEMENT NO. 4

BY AND BETWEEN THE

CITY OF TULARE

AND THE

CALIFORNIA LEAGUE OF CITY EMPLOYEES ASSOCIATION
September 2026
This Side Letter of Agreement dated September 1, 2026 is by and between the City of Tulare (“City) and the California League of City Employees Association (“CLOCEA”, collectively “Parties”). The Parties have met and conferred to discuss the following revisions to Memorandum of Understanding (“MOU”) between the Parties for the term of July 1, 2024 through June 30, 2027, adopted October 15, 2024.

The City and CLOCEA have discussed and have come to an agreement on a necessary clarifying revision and amendment as follows:

1. Article XXII – OTHER LEAVES OF ABSENCE
Section H – BEREAVEMENT LEAVE

1. Benefit. The City shall allow an employee to be absent from work with pay for a total of five (5) days or forty (40) hours for the death of an Immediate Family Member and a total of two (2) days or sixteen (16) hours for the death of an Extended Family Member. Shift personnel who work a twenty-four (24) hour shift, shall be allowed to be absent from work with pay for a total of forty-eight (48) hours for the death of an Immediate Family Member and a total of twenty-four (24) hours for the death of an Extended Family Member

2. Definitions.
“Immediate Family Member” shall mean:
a) The employee’s spouse/domestic partner.
b) A child, parent, sibling, grandparent, grandchild, great grandparent, great grandchild, aunt, or uncle whether related by birth or marriage to the employee or spouse/domestic partner.
c) A former legal guardian or person standing in loco parentis of the employee or spouse/domestic partner.
d) A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.
“Extended Family Member” shall mean a person related by blood or marriage to the employee or their spouse/domestic partner who is not an Immediate Family Member.

Page 2 of 2 ends

3. Usage. Bereavement leave must be taken within six (6) months following the date of death. It does not have to be taken on consecutive workdays.

4. Verification. The City may require reasonable documentation of the death, such as an obituary, funeral program, memorial service announcement, or other documentation acceptable to the City.

5. Other Leave. If additional time is required beyond this Bereavement Leave for the death of an Immediate Family member, or time is needed for the death of an Extended Family member, the employee may use accrued sick leave, vacation leave, compensatory time off, or other available leave, subject to Department Head approval.

6. Minimum. Nothing in the policy shall reduce the leave the employee is entitled to under Government Code section 12945.7 but shall run concurrently with any such leave entitlement.

CITY OF TULARE: CLOCEA:

Janie Venegas Mike Cosenza
Human Resources Director CLOCEA Administrator

Marc Mondell Steve Garcia
City Manager CLOCEA Tulare President
APPROVED AS TO FORM: ATTEST:

Christina D. Smith Melissa Wilcox
Deputy City Attorney City Clerk
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
APPROVING SIDE LETTER OF AGREEMENT NO. 1 BETWEEN THE CITY OF TULARE

AND THE TULARE CITY PROFESSIONAL FIRE FIGHTERS ASSOCIATION NON-MANAGEMENT

BARGAINING
WHEREAS, the City of Tulare (“City”) and the Tulare City Professional Fire Fighters Association Non-Management Bargaining Group (“TPFA”) are parties to a Memorandum of Understanding (“MOU”) that covers the period from July 1, 2025 through June 30, 2028; and WHEREAS, representatives of the City and TPFA met and conferred in good faith regarding and amendment to bereavement leave provisions; and
WHEREAS, the parties have reached agreement on Side Letter of Agreement No. 1 to amend bereavement leave provisions; and
WHEREAS, the City Council is familiar with the terms and provisions of said MOU; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The above recitals are true and correct.

Section 2. The City Council hereby approves Side Letter of Agreement No. 1 between the City of Tulare and the Tulare City Professional Fire Fighters Association Non-Management Bargaining Group, attached hereto and incorporated herein by reference.

Section 3. The City Manager is hereby authorized and directed to execute and implement the Side Letter of Agreement No. 1 on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Page 1 of 2 ends

SIDE LETTER OF AGREEMENT NO. 1

BETWEEN THE CITY OF TULARE AND THE TULARE CITY PROFESSIONAL FIRE

FIGHTERS ASSOCIATION NON-MANAGEMENT BARGAINING GROUP
SEPTEMBER 2026
This Side Letter of Agreement dated September 1, 2026 is by and between the City of Tulare (“City”) and the Tulare City Professional Fire Fighters Association Non-Management Bargaining Group (“TPFA”, collectively “Parties”). The Parties have met and conferred to discuss the following revisions to the Memorandum of Understanding (“MOU”) between the Parties for the term of July 1, 2025 through June 30, 2027, adopted April 7, 2026. This Side Letter of Agreement is in addition to the reopener identified in Section XIV of the MOU.

The City and TPFA have discussed and have come to an agreement on necessary revisions and amendments as follows:

XVIII. OTHER LEAVES OF ABSENCE

A. No Changes
B. No Changes
C. No Changes
D. No Changes
E. No Changes
F. No Changes
G. No Changes
H. No Changes
I. Bereavement Leave
a) Benefit. The City shall allow an employee to be absent from work with pay for a total of five (5) days or forty (40) hours for the death of an Immediate Family Member and a total of two (2) days or sixteen (16) hours for the death of an Extended Family Member. Shift personnel who work a twenty-four (24) hour shift, shall be allowed to be absent from work with pay for a total of forty-eight (48) hours for the death of an Immediate Family Member and a total of twenty-four (24) hours for the death of an Extended Family Member
b) Definitions.
“Immediate Family Member” shall mean:
i. The employee’s spouse/domestic partner.
ii. A child, parent, parent-in-law, sibling, grandparent, grandchild, great grandparent, great grandchild, aunt, or uncle whether related by birth or marriage to the employee or spouse/domestic partner.
iii. A former legal guardian or person standing in loco parentis of the employee or spouse/domestic partner.
iv. A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.

Page 2 of 2 ends

“Extended Family Member” shall mean a person related by blood or marriage to the employee or their spouse/domestic partner who is not an Immediate Family Member.
c) Usage. Bereavement leave must be taken within six (6) months following the date of death. It does not have to be taken on consecutive workdays. d) Verification. The City may require reasonable documentation of the death, such as an obituary, funeral program, memorial service announcement, or other documentation acceptable to the City.
e) Other Leave. If additional time is required beyond this Bereavement Leave for the death of an Immediate Family member, or time is needed for the death of an Extended Family member, the employee may use accrued sick leave, vacation leave, compensatory time off, or other available leave, subject to Department Head approval.
f) Minimum. Nothing in this policy shall reduce the leave the employee is entitled to under Government Code section 12945.7 but shall run concurrently with any such leave entitlement.

J. No Changes
CITY OF TULARE: TPFA:

Janie Venegas Jarryd Carvalho
Human Resources Director Firefighter Paramedic

Marc Mondell Eric Ferreira
City Manager Firefighter

Joseph Garcia
Fire Engineer
APPROVED AS TO FORM: ATTEST:

Christina D. Smith Melissa Wilcox
Deputy City Attorney City Clerk
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
APPROVING SIDE LETTER OF AGREEMENT NO. 1 BETWEEN THE CITY OF TULARE

AND THE TULARE CITY PROFESSIONAL FIRE FIGHTERS ASSOCIATION MANAGEMENT

BARGAINING
WHEREAS, the City of Tulare (“City”) and the Tulare City Professional Fire Fighters Association Management Bargaining Group (“TPFA-M”) are parties to a Memorandum of Understanding (“MOU”) that covers the period from July 1, 2025 through June 30, 2028; and WHEREAS, representatives of the City and TPFA-M met and conferred in good faith regarding and amendment to bereavement leave provisions; and
WHEREAS, the parties have reached agreement on Side Letter of Agreement No. 1 to amend bereavement leave provisions; and
WHEREAS, the City Council is familiar with the terms and provisions of said MOU; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The above recitals are true and correct.

Section 2. The City Council hereby approves Side Letter of Agreement No. 1 between the City of Tulare and the Tulare City Professional Fire Fighters Association Management Bargaining Group, attached hereto and incorporated herein by reference.

Section 3. The City Manager is hereby authorized and directed to execute and implement the Side Letter of Agreement No. 1 on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Page 1 of 2 ends

SIDE LETTER OF AGREEMENT NO. 1

BETWEEN THE CITY OF TULARE AND THE

TULARE CITY PROFESSIONAL FIRE FIGHTERS ASSOCIATION

MANAGEMENT BARGAINING GROUP
SEPTEMBER 2026
This Side Letter of Agreement dated September 1, 2026 is by and between the City of Tulare (“City”) and the Tulare City Professional Fire Fighters Association Management Bargaining Group (“TPFA-M”, collectively “Parties”). The Parties have met and conferred to discuss the following revisions to the Memorandum of Understanding (“MOU”) between the Parties for the term of July 1, 2025 through June 30, 2028, adopted April 7, 2026. This Side Letter of Agreement is in addition to the reopener identified in Section XIV of the MOU.

The City and TPFA-M have discussed and have come to an agreement on necessary revisions and amendments as follows:

XVIII. OTHER LEAVES OF ABSENCE

Page 2 of 2 ends

iii. A former legal guardian or person standing in loco parentis of the employee or spouse/domestic partner.
iv. A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.
“Extended Family Member” shall mean a person related by blood or marriage to the employee or their spouse/domestic partner who is not an Immediate Family Member.
c) Usage. Bereavement leave must be taken within six (6) months following the date of death. It does not have to be taken on consecutive workdays. d) Verification. The City may require reasonable documentation of the death, such as an obituary, funeral program, memorial service announcement, or other documentation acceptable to the City.
e) Other Leave. If additional time is required beyond this Bereavement Leave for the death of an Immediate Family member, or time is needed for the death of an Extended Family member, the employee may use accrued sick leave, vacation leave, compensatory time off, or other available leave, subject to Department Head approval.
f) Minimum. Nothing in this policy shall reduce the leave the employee is entitled to under Government Code section 12945.7 but shall run concurrently with any such leave entitlement.

J. No Changes
CITY OF TULARE: TPFA-M:

Janie Venegas Josh Ryan
Human Resources Director TPFA

Marc Mondell
City Manager
APPROVED AS TO FORM: ATTEST:

Christina D. Smith Melissa Wilcox
Deputy City Attorney City Clerk
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
APPROVING SIDE LETTER OF AGREEMENT NO. 3 BETWEEN THE CITY OF TULARE

AND THE TULARE FIRE CHIEF OFFICER GROUP
WHEREAS, the City of Tulare (“City”) and the Tulare Fire Chief Officer Group (“TFCO”) are parties to a Memorandum of Understanding (“MOU”) that covers the period from July 1, 2025 through June 30, 2028; and
WHEREAS, representatives of the City and TFCO met and conferred in good faith regarding and amendment to bereavement leave provisions; and
WHEREAS, the parties have reached agreement on Side Letter of Agreement No. 3 to amend bereavement leave provisions; and
WHEREAS, the City Council is familiar with the terms and provisions of said MOU; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The above recitals are true and correct.

Section 2. The City Council hereby approves Side Letter of Agreement No. 3 between the City of Tulare and the Tulare Fire Chief Officer Group, attached hereto and incorporated herein by reference.

Section 3. The City Manager is hereby authorized and directed to execute and implement the Side Letter of Agreement No. 3 on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

By Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Page 1 of 3 ends

SIDE LETTER OF AGREEMENT NO. 3

BETWEEN THE CITY OF TULARE AND THE

TULARE FIRE CHIEF OFFICER GROUP
SEPTEMBER 2026
This Side Letter of Agreement dated September 1, 2026 is by and between the City of Tulare (“City”) and the Tulare Fire Chief Officer Group (“TFCO”, collectively “Parties”). The Parties have met and conferred to discuss the following revisions to Memorandum of Understanding (“MOU”) between the Parties for the term of July 1, 2025 through June 30, 20028, adopted December 2, 2025. This Side Letter of Agreement is in addition to the reopener identified in Section XIV of the MOU.

The City and TFCO have discussed and have come to an agreement on necessary revisions and amendments as follows:

XVIII. OTHER LEAVES OF ABSENCE

Page 2 of 3 ends

iv. A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.
“Extended Family Member” shall mean a person related by blood or marriage to the employee or their spouse/domestic partner who is not an Immediate Family Member.
c) Usage. Bereavement leave must be taken within six (6) months following the date of death. It does not have to be taken on consecutive workdays. d) Verification. The City may require reasonable documentation of the death, such as an obituary, funeral program, memorial service announcement, or other documentation acceptable to the City.
e) Other Leave. If additional time is required beyond this Bereavement Leave for the death of an Immediate Family member, or time is needed for the death of an Extended Family member, the employee may use accrued sick leave, vacation leave, compensatory time off, or other available leave, subject to Department Head approval.
f) Minimum. Nothing in this policy shall reduce the leave the employee is entitled to under Government Code section 12945.7 but shall run concurrently with any such leave entitlement.

J. No Changes
CITY OF TULARE: TFCO:

Janie Venegas Pablo Reynoso
Human Resources Director Battalion Chief

Marc Mondell Brandon West
City Manager Battalion Chief

Khristopher Huerta
Battalion Chief

Page 3 of 3 ends

Ryan Leonardo
Fire Marshal
APPROVED AS TO FORM: ATTEST:

Christina D. Smith Melissa Wilcox
Deputy City Attorney City Clerk
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
APPROVING SIDE LETTER OF AGREEMENT NO. 1 BETWEEN THE CITY OF TULARE

AND THE TULARE POLICE OFFICERS UNION
WHEREAS, the City of Tulare (“City”) and the Tulare Police Officers Union (“TPOU”) are parties to a Memorandum of Understanding (“MOU”) that covers the period from July 1, 2024 through June 30, 2027; and
WHEREAS, representatives of the City and TPOU met and conferred in good faith regarding and amendment to bereavement leave provisions; and
WHEREAS, the parties have reached agreement on Side Letter of Agreement No. 1 to amend bereavement leave provisions; and
WHEREAS, the City Council is familiar with the terms and provisions of said MOU; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The above recitals are true and correct.

Section 2. The City Council hereby approves Side Letter of Agreement No. 1 between the City of Tulare and the Tulare Police Officers Union, attached hereto and incorporated herein by reference.

Section 3. The City Manager is hereby authorized and directed to execute and implement the Side Letter of Agreement No. 1 on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Page 1 of 2 ends

SIDE LETTER OF AGREEMENT NO. 1

BETWEEN THE CITY OF TULARE AND THE

TULARE POLICE OFFICERS UNION
AUGUST 2026
This Side Letter of Agreement dated August 18, 2026 is by and between the City of Tulare (“City”) and the Tulare Police Officers Union (“TPOU”, collectively “Parties”). The Parties have met and conferred to discuss the following revisions to the Memorandum of Understanding (“MOU”) between the Parties for the term of July 1, 2024 through June 30, 2027, adopted January 21, 2024.

This Side Letter of Agreement is in addition to the reopener identified in Section XIV of the MOU.

The City and TPOU have discussed and have come to an agreement on necessary revisions and amendments as follows:

XVIII. OTHER LEAVES OF ABSENCE

A. No Changes
B. No Changes
C. No Changes
D. No Changes
E. No Changes
F. No Changes
G. No Changes
H. No Changes
I. No Changes
J. Bereavement Leave
a) Benefit. The City shall allow an employee to be absent from work for a total of five (5) days or forty (40) hours with pay for the death of an Immediate Family Member.

Shift personnel who work a twenty-four (24) hour shift, shall be allowed a total of forty-eight (48) hours with pay.
b) Definitions.
“Immediate Family Member” shall mean:
i. The employee’s spouse/domestic partner.
ii. A child, parent, parent-in-law, sibling, grandparent, grandchild, great grandparent, great grandchild, aunt, or uncle whether related by birth or marriage to the employee or spouse/domestic partner.
iii. A former legal guardian or person standing in loco parentis of the employee or spouse/domestic partner.
iv. A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.

Page 2 of 2 ends

K. No Changes
CITY OF TULARE: TPOU:

Janie Venegas Craig MacDonald
Human Resources Director Mastagni Holstedt, A.P.C.

Marc Mondell Christopher Hinz
City Manager Police Officer
APPROVED AS TO FORM: ATTEST:

Christina D. Smith Melissa Wilcox
Deputy City Attorney City Clerk
Item #: 6.4
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Human Resources
Submitted by: Janie Venegas, Human Resources Director
Agenda Title: Tulare Police Management Group Benefits Update

RECOMMENDED ACTION
Adopt a resolution amending Resolution 2025-16 to formally codify and update benefit provisions for the Tulare Police Management Group.

ALIGNMENT WITH STRATEGIC PRIORITIES
Organizational Excellence

SUMMARY
The proposed resolution amends Resolution 2025-16 by supplementing several benefit provisions that have been implemented through established administrative practices but were not fully memorialized in the existing resolution. The amendments also add bereavement language to ensure compliance with current California law and to accurately reflect benefits currently provided by the City.

Key provisions include:
• Acting pay for employees serving in an acting Police Lieutenant or Police Captain assignment for fourteen (14) consecutive days.
• Compensation for required pre-shift briefing time.
• Annual vacation leave buy-back of up to forty (40) hours, subject to Human Resources administrative procedures.
• Clarification of sick leave conversion options upon retirement, including retiree health insurance account provisions and retirement cash-out options.
• Tuition reimbursement of up to $2,500 per fiscal year for approved educational programs. • Two annual personal leave days administered through a separate leave bank. • City-paid long-term disability insurance.
• Bereavement leave provisions consistent with current California law and the City's existing practices, including eligibility, qualifying family members, documentation requirements, and use of additional leave when necessary.

FISCAL IMPACT & FUNDING SOURCES
The proposed bereavement leave amendment may have a minimal fiscal impact, which is anticipated to be absorbed within the adopted Fiscal Year 2027 budget. All other provisions have already been incorporated into the departmental Fiscal Year 2027 budget.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item has been reviewed by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Resolution
Reviewed/Approved: TG
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE CODIFIYING AND AMENDING

SALARY AND BENEFITS FOR THE TULARE POLICE MANAGEMENT GROUP WHEREAS, the City of Tulare (“City”) previously adopted Resolution 2025-16 memorializing certain benefits for the Tulare Police Management Group (“TPMG”); and WHEREAS, certain established practices regarding management benefits were not formally included in the text of the prior Resolution; and
WHEREAS, the City desires to formally update, clarify, and codify these current practices into a single, comprehensive governing document.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. Resolution 2025-16 is hereby amended and supplemented to include the following official benefit policies for TPMG.
• Acting Pay
When an employee is required to serve in an acting position of Police Lieutenant or Police Captain for fourteen (14) consecutive days, the employee shall be compensated at an addition seven and one-half percent (7 ½%) pay or at the appropriate compensation for the position being filled, whichever is less, for the entire period worked. • Briefing Pay
Employees required to attend pre-shift briefing shall be compensated for that time at the employee’s current rate of pay for a maximum of fifteen (15) minutes per shift. • Vacation Time Buy-Back
Ability to buy back up to forty (40) hours of unused accrued vacation time per fiscal year. The standards and requirements for the buy-back shall be administered by the Human Resources Department.
• Compensation for Sick leave Upon Retirement
An employee having a minimum of ten (10) years of regular service with the City shall, upon retirement, be allowed the option of cashing out up to thirty (30) days (maximum of 8 hours per day) and then placing all other time into an “account” with the City. Funds in the account shall be used to pay retiree health insurance premiums with the City. Upon retirement the City shall enter into an agreement with said retiree showing the balance in the account. While there is money remaining in the account, the City shall send a statement to the retiree each July showing the account balance and interest earned on the account. Interest shall be calculated based on the average twelve (12) months (July through June) with the Local Agency Investment Fund (LAIF). Sick leave shall be converted from time into a monetary amount at the retiree’s last base hourly rate of pay. Any funds not used in the account due to the retiree deciding to not stay on City health insurance shall be forfeited and have no cash value.

Employees choosing not to elect City retiree health insurance can cash out up to sixty (60) days (maximum of 8 hours per day). Any balance not cashed out under either option shall report to PERS in equivalent days towards service credit. • Tuition Reimbursement
Employees may have the ability to receive tuition reimbursement for educational purposes which tend to improve the ability to accomplish city jobs, such reimbursement shall be subject Resolution 2026-XXX

Page 2 ends

to administrative rules and procedures established by the Human Resources Department. A maximum of two thousand five hundred dollars ($2,500) per fiscal year per employee shall be reimbursed for tuition reimbursement, subject to applicable policy rules. • Personal Days Off
Employees will be afforded two (2) personal days (each day equaling eight (8) hours or twelve (12) hours depending on the employee’s shift assignment at time granted). These personal leave days will be placed in a separate leave bank and must be used in its entirety prior to the last full pay period of each fiscal year. If the leave hours earned remain in this bank at that time, additional hours granted in the first full pay period of the new fiscal year will only accumulate to a maximum equivalent of two (2) days. This personal leave bank has no cash value.
• Long Term Disability
The City shall contribute 100% of the cost of the long-term disability plan. • Bereavement Leave

1. Benefit. The City shall allow an employee to be absent from work with pay for a total of five (5) days or forty (40) hours for the death of an Immediate Family Member and a total of two (2) days or sixteen (16) hours for the death of an Extended Family Member. Shift personnel who work a twelve (12) hour shift, shall be allowed to be absent from work with pay for a total of forty-eight (48) hours for the death of an Immediate Family Member and a total of twenty-four (24) hours for the death of an Extended Family Member.

2. Definitions.
“Immediate Family Member” shall mean:
o The employee’s spouse/domestic partner.
o A child, parent, sibling, grandparent, grandchild, great grandparent, great grandchild, aunt, or uncle whether related by birth or marriage to the employee or spouse/domestic partner.
o A former legal guardian or person standing in loco parentis of the employee or spouse/domestic partner.
o A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.
“Extended Family Member” shall mean a person related by blood or marriage to the employee or their spouse/domestic partner who is not an Immediate Family Member.

3. Usage. Bereavement leave must be taken within six (6) months following the date of death.

It does not have to be taken on consecutive workdays.

4. Verification. The City may require reasonable documentation of the death, such as an obituary, funeral program, memorial service announcement, or other documentation acceptable to the City.

Resolution 2026-XXX

Page 3 ends

6. Minimum. Nothing in this resolution shall reduce the leave the employee is entitled to under Government Code section 12945.7 but shall run concurrently with any such leave entitlement.

Section 2. The City Council hereby approves the supplemental benefits listed in Section 1.

Section 3. All other terms, conditions, and benefits established in Resolution 2025-16 that are not modified by this document shall remain in full force and effect.

Section 4. The City Manager, or designee, is hereby authorized to take all necessary steps to implement, administer, and execute these formalized benefits.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Item #: 6.5
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Human Resources
Submitted by: Janie Venegas, Human Resources Director
Agenda Title: City of Tulare Merit System Rules and Regulations Amendment

RECOMMENDED ACTION
Adopt a resolution amending Section 1206 - Compensation for Use of Personal Automobile While on City Business, Section 1211 – Management Employees, and Section 801 – Bereavement Leave of the City of Tulare Merit System Rules and Regulations.

ALIGNMENT WITH STRATEGIC PRIORITIES
Organizational Excellence

SUMMARY
The proposed resolution amends several provisions of the City of Tulare Merit System Personnel Rules and Regulations (“Personnel Rules”). The proposed amendments update policies governing automobile allowances, management employee designation, and bereavement leave to reflect current operational practices, improve administrative consistency, and ensure compliance with applicable law. The proposed amendments are contained in the attached resolution and redlined Personnel Rules.

Key provisions of the proposed amendments include:
• Automobile Allowance: Updates the City’s automobile reimbursement and allowance program o Establishes standardized eligibility criteria for automobile allowances o Requires City Manager approval and annual review of automobile allowances o Establishes insurance requirements for employees receiving an automobile allowance o Clarifies taxable treatment of automobile allowances
o Clarifies eligibility for mileage reimbursement
o Provides for the suspension of automobile allowances during extended leaves of absence • Management Employee Designation: Revises the designation of management employees by authorizing the City Manager to designate management positions based on assigned duties, responsibilities, and levels of authority; the list of management positions will be noted on the Master Salary Schedule
• Management Leave: Revises the provision to allow annual Department Heads to annually buyback of up to thirty-two (32) hours of accrued management leave; this revision aligns the benefit with the current provision provided to Non-Sworn Middle Management • Bereavement Leave: Modernizes the City’s bereavement leave policy o Provides a consistent paid bereavement leave benefit
o Expands and clarify the definition of eligible family members o Provides greater flexibility in the use of bereavement leave o Established documentation requirement
o Confirms the policy is administered in accordance with applicable California law

FISCAL IMPACT & FUNDING SOURCES
The proposed amendments may have a minimal fiscal impact, which is anticipated to be absorbed within the adopted Fiscal Year 2027 budget.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item has been reviewed by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Redlined Sections

2. Resolution
Reviewed/Approved: TG

Page 1 of 4 ends

CHAPTER 8 – OTHER LEAVES OF ABSENCE

SEC. 801. BEREAVEMENT LEAVE
a) Benefit. The City shall allow an employee to be absent from work with pay for a total of five (5) days or forty (40) hours for the death of an Immediate Family Member and a total of two (2) days or sixteen (16) hours for the death of an Extended Family Member. Shift personnel who work a twenty-four (24) hour shift, shall be allowed to be absent from work with pay for a total of forty-eight (48) hours for the death of an Immediate Family Member and a total of twenty-four (24) hours for the death of an Extended Family Member
b) Definitions.
“Immediate Family Member” shall mean:
i. The employee’s spouse/domestic partner.
ii. A child, parent, parent-in-law, sibling, grandparent, grandchild, great grandparent, great grandchild, aunt, or uncle whether related by birth or marriage to the employee or spouse/domestic partner.
iii. A former legal guardian or person standing in loco parentis of the employee or spouse/domestic partner.
iv. A member of the employee’s household, related by blood or marriage, who is not a domestic employee or lessee.
“Extended Family Member” shall mean a person related by blood or marriage to the employee or their spouse/domestic partner who is not an Immediate Family Member.
c) Usage. Bereavement leave must be taken within six (6) months following the date of death. It does not have to be taken on consecutive workdays. d) Verification. The City may require reasonable documentation of the death, such as an obituary, funeral program, memorial service announcement, or other documentation acceptable to the City.
e) Other Leave. If additional time is required beyond this Bereavement Leave for the death of an Immediate Family member, or time is needed for the death of an Extended Family member, the employee may use accrued sick leave, vacation leave, compensatory time off, or other available leave, subject to Department Head approval.
f) Minimum. Nothing in this policy shall reduce the leave the employee is entitled to under Government Code section 12945.7 but shall run concurrently with any such leave entitlement.

Deleted: The City shall allow an employee to be absent
from work with pay for a maximum of three (3) days
(33.6 hours for twenty-four hour shift personnel) for a death which occurs within the State of California. If the death occurs outside the State of California and an
employee must travel outside the state, a maximum of
five (5) days with pay (60 hours for twenty-four hour
shift personnel) shall be allowed. Bereavement leave is allowable in the case of a death in the employe’s or the employee’s spouse’s immediate family a defined in SEC.
701 of the Personnel Rules and Regulations, including
step-child. (Amending Resolutions: 3434)¶

Page 2 of 4 ends

SEC. 809 MANAGEMENT LEAVE
a) No Changes
b) No Changes
c) No Changes
d) Management leave cannot be accumulated from one fiscal year to the next. Department Heads and Non-Sworn Middle Management are allowed an annual buyback option of up to thirty-two (32) hours of management leave per fiscal year and will automatically be processed on the first paycheck in July. Management leave will be credited each July and must be used by the last full pay period the following June. Leave may not be used in July until it is credited to the leave bank and registers on the paycheck. New managers shall receive prorated management leave based upon the number of pay periods remaining in that fiscal year. Managers leaving city service shall only be entitled to partial year pro-ration based upon the number of pay periods worked in the fiscal year. Prorated management leave will then either be cashed out or hours reimbursed to the city out of the final check.

Additional management leave may be administratively granted by the City Manager for extraordinary conditions.

CHAPTER 12 - MISCELLANEOUS
SEC. 1206 COMPENSATION FOR USE OF PERSONAL AUTOMOBLE

WHILE ON CITY BUSINESS PRIVATE AUTOMOBILE IN CITY BUSINESS Regular city employees may receive compensation for the use of their personal vehicle in city business. Such compensation shall be at the prevailing Internal Revenue Service approved rate and upon approval of the employee’s department head. (Amending Resolutions: 3629)
a) Mileage Reimbursement. Employees may receive compensation for the use of their personal automobile while on City business. Such compensation shall be at the current Internal Revenue Service rate and upon approval of the employee’s department head. b) Insurance. The City does not provide insurance coverage for privately owned automobiles used for City business.
c) Automobile Allowance – Eligibility. With the approval of the City Manager, employees may be provided with a monthly allowance for use of their personal automobile while on City business. This authorization shall be reviewed annually.

City Manager – by contract
Assistant/Deputy City Manager – $400.00
Department Head – $400.00
Assistant/Deputy Department Head – $400.00

Page 3 of 4 ends

d) Automobile Allowance – Exceptions. Employees receiving an automobile allowance are not eligible for mileage reimbursement except for authorized business travel with a one-way distance of at least 75 miles or more from City Hall. Eligible travel shall be reimbursed in accordance with applicable City procedures.

Employees may only utilize a City-owned automobile in situations where a marked city automobile is needed, specialized equipment is needed, the employee’s personal automobile may reasonably be subject to damage, automobile or other appropriate situations as approved by the City Manager or designee. e) Automobile Allowance – Insurance Requirements. Employees receiving a automobile allowance must maintain automobile liability insurance with minimum coverage limits of $100,000 per individual, $300,000 per accident, and $50,000 for property damage.

Employees shall provide proof of insurance upon initial authorization of the automobile allowance and annually thereafter. Failure to maintain insurance coverage or provide proof of coverage shall result in suspension of the automobile allowance until compliance is achieved.
f) Automobile Allowance – Taxability. Automobile allowances provided under this section are considered taxable compensation and shall be reported and processed in accordance with applicable Internal Revenue Service Regulations and payroll procedures.
g) Automobile Allowance – Leave of Absence. Employees receiving an automobile allowance who are absent from work for more than thirty (30) consecutive calendar days due to any leave of absence shall have the automobile allowance suspended effective on the thirty-first (31st) day of absence. The allowance may be reinstated upon the employee’s return to active service.

SEC. 1211 MANAGEMENT EMPLOYEES

a) Definition
Management employees shall include, but not be limited to: City Manager, Administrative Services Director, Chief Deputy City Clerk, Deputy City Clerk, Human Resources Analyst, Management Analyst, Senior Management Analyst, Fire Chief, Fire Division Chief, Fire Battalion Chief, Fire Captain, Senior Code Enforcement Officer, Finance Director/Treasurer, Assistant Finance Director, Accounting Manager, Information Technology Manager, Utility/Purchasing/Revenue Officer, Public Works Director, Assistant Public Works Director, City Engineer, Assistant City Engineer, Senior Civil Engineer, Street Manager, Solid Waste Manager, Water Utility Manager, Wastewater Manager, Planning and Building Director, Chief Building Official, Principal Planner, Senior Planner, Police Chief, Police Captain, Police Lieutenant, Police Sergeant, Recreation & Parks Director, Recreation and Community Services Manager, Recreation Supervisor, Senior Services Administrator, Parks Development &

Page 4 of 4 ends

Operations Manager, Facilities Maintenance 7 Airport Operations Manager, Fleet Maintenance Manager, Library Director, Senior Librarian, Librarian, Economic and Redevelopment Director, Economic Development Manager and Redevelopment Project Manager. (Amending Resolutions: 03-4969, 06-5308) a) Management Employees are those employees designated by the City Manager as management employees based on their assigned duties, responsibilities, and levels of authority. The City Manager shall have sole authority to designate positions as Management Employees. A list of Management Employees shall be noted on the Master Salary Schedule.
b) No Changes
c) Department Head Car Allowance Program
Department Heads in the following classifications: Administrative Services Director, City Engineer, Economic & Redevelopment Director, Finance Director/Treasurer, Library Director, Precreation & Parks Director, Planning and Building Director, shall be eligible for a monthly car allowance of $400.00 per month, in lieu of the city providing a department head staff vehicle.

RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE

AMENDING THE CITY OF TULARE MERIT SYSTEM RULES AND REGULATIONS BY REVISING SECTION 1206 – COMPENSATION FOR USE OF PERSONAL AUTOMOBILE WHILE ON CITY BUSINESS, SECTION 1211 – MANAGEMENT EMPLOYEES, AND SECTION 801 – BEREAVEMENT LEAVE
WHEREAS, the City Council has adopted the City of Tulare Merit Rules and Regulations (Personnel Rules”) government employment with the City of Tulare, and WHEREAS, the City Council periodically reviews and updates the Personnel Rules to reflect operational needs, best practices, and changes in applicable law, and WHEREAS, the proposed amendments clarify automobile allowance administration, management employee designation, management leave, and bereavement leave provisions; and WHEREAS, the City Council finds that adoption of these amendments is in the best interest of the City and its employees.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The above recitals are true and correct.

Section 2. The Personnel Rules and hereby amended as set forth in Exhibit A attached hereto and incorporated herein by reference.

Section 3. The City Manager, or designee, is hereby authorized to implement the amendments on behalf of the City.

Section 4. This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

Page 1 of 3 ends

CHAPTER 8 – OTHER LEAVES OF ABSENCE

SEC. 809 MANAGEMENT LEAVE

Page 2 of 3 ends

a) No Changes
b) No Changes
c) No Changes
d) Management leave cannot be accumulated from one fiscal year to the next. Department Heads and Non-Sworn Middle Management are allowed an annual buyback option of up to thirty-two (32) hours of management leave per fiscal year and will automatically be processed on the first paycheck in July. Management leave will be credited each July and must be used by the last full pay period the following June. Leave may not be used in July until it is credited to the leave bank and registers on the paycheck. New managers shall receive prorated management leave based upon the number of pay periods remaining in that fiscal year. Managers leaving city service shall only be entitled to partial year pro-ration based upon the number of pay periods worked in the fiscal year. Prorated management leave will then either be cashed out or hours reimbursed to the city out of the final check.

Additional management leave may be administratively granted by the City Manager for extraordinary conditions.

CHAPTER 12 - MISCELLANEOUS
SEC. 1206 COMPENSATION FOR USE OF PERSONAL AUTOMOBLE

WHILE ON CITY BUSINESS
a) Mileage Reimbursement. Employees may receive compensation for the use of their personal automobile while on City business. Such compensation shall be at the current Internal Revenue Service rate and upon approval of the employee’s department head. b) Insurance. The City does not provide insurance coverage for privately owned automobiles used for City business.
c) Automobile Allowance – Eligibility. With the approval of the City Manager, employees may be provided with a monthly allowance for use of their personal automobile while on City business. This authorization shall be reviewed annually.

City Manager – by contract
Assistant/Deputy City Manager – $400.00
Department Head – $400.00
Assistant/Deputy Department Head – $400.00
d) Automobile Allowance – Exceptions. Employees receiving an automobile allowance are not eligible for mileage reimbursement except for authorized business travel with a one-way distance of at least 75 miles or more from City Hall. Eligible travel shall be reimbursed in accordance with applicable City procedures.

Employees may only utilize a City-owned automobile in situations where a marked city automobile is needed, specialized equipment is needed, the employee’s personal

Page 3 of 3 ends

automobile may reasonably be subject to damage, automobile or other appropriate situations as approved by the City Manager or designee. e) Automobile Allowance – Insurance Requirements. Employees receiving a automobile allowance must maintain automobile liability insurance with minimum coverage limits of $100,000 per individual, $300,000 per accident, and $50,000 for property damage.

SEC. 1211 MANAGEMENT EMPLOYEES

a) Management Employees are those employees designated by the City Manager as management employees based on their assigned duties, responsibilities, and levels of authority. The City Manager shall have sole authority to designate positions as Management Employees. A list of Management Employees shall be noted on the Master Salary Schedule.
b) No Changes
Item #: 6.6
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: The Villas at Sierra Ranch Final Oversize Agreement

RECOMMENDED ACTION
Authorize the City Manager to execute an oversize construction reimbursement agreement with Summit Homebuilders Inc., a California Corporation, for construction costs associated with The Villas at Sierra Ranch subdivision that are eligible for reimbursement in accordance with Chapter 8.64 of the Municipal Code, subject only to approval of the final reimbursement amount and minor conforming and clarifying changes acceptable to the City Attorney and City Manager.

ALIGNMENT WITH STRATEGIC PRIORITIES
Infrastructure and Transportation

SUMMARY
As part of development of The Villas at Sierra Ranch subdivision located on the southeast corner of Corvina Avenue and Retherford Street, Summit Homebuilders Inc., a California Corporation was required to install offsite oversized improvements including the following:
• Abandonment and removal of an existing sanitary sewer lift-station and associated appurtenances located approximately 800 feet west of the Leland Avenue and Hillman Street intersection and,
• Extension of a 12-inch sanitary sewer main in Leland Avenue from the abandoned lift station to an existing manhole located in the Leland Avenue and Hillman Street intersection.

In early 2024, Summit Homebuilders procured three bids for the off-site work described above with the results shown in Table 1:

Differing site conditions were encountered during the course of construction related to sandy soils, which required additional excavation, a wider trench cut, and additional aggregate base and paving for the gravity sewer line installation. These conditions resulted in a substantial increase in the project construction costs above the original cost estimate. The final construction-related costs are summarized in Table 2 below. Back-up information supporting these costs is included in Attachment 2.

Table 2 – Construction-related Costs Eligible for Reimbursement Description Quantity
Unit
Measure Unit Price Oversize Cost

1. Todd Plumbing – Construction 1 L.S. $482,861 $482,861

2. Krazan – Compaction Testing 1 L.S. $8,925 $8,925

3. A&W Engineering – Staking 1 L.S. $585 $585

4. Summit Homebuilders –
Construction Administration
15% % of Total $73,855.65 $73,855.65

As such, the estimated $3,000 cost for the City to undertake this work has been deducted from the Developer’s overall reimbursement request (Item 5 of Table 2).

8.5% of the construction contract amount, and “Project EN0088 – Prosperity and West Traffic Signal Improvements” at 9.9%. For the subject project, it should be noted that Summit Homebuilders was not required to provide inspection services, as inspection was done by City personnel. As such, staff would have expected their construction administration fee to be at the lower end of the 7%-10% range.

FISCAL IMPACT & FUNDING SOURCES
Reimbursements would be made to the Developer using Fund 226 – Wastewater Treatment Facility DIF Fund.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The standard format used in preparing the oversized construction reimbursement agreement has been reviewed and approved as to form by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes – Council could approve a reduced reimbursement amount for Summit Homebuilders construction administration cost, with the opportunity to amend the oversize construction reimbursement agreement should additional back-up information supporting their initial request be provided within a reasonable timeframe.

2. Deny – The City entered into a preliminary oversize agreement with the developer prior to start of construction for the work described. Per the provisions of the fee mitigation act, failing to reimburse the Developer for improvements required by the City to address impacts above and beyond those directly attributable to the development could result in litigation. Additionally, the developer may avoid undertaking future projects within the City limits.

3. Table – A delay in the City’s approval of the oversize agreement could delay oversize reimbursement payments to the Developer and incur additional expenses to the City and Developer.

ATTACHMENTS

1. Preliminary Oversize Construction Reimbursement Agreement

2. Backup Documentation for Actual Costs Incurred

3. Draft Oversize Construction Reimbursement Agreement
Reviewed/Approved: TG

PRELIMINARY OVERSIZE CONSTRUCTION

REIMBURSEMENT AGREEMENT
OFF.SITE SANITARY SEWER EXTENSION AND LIFT STATION

ABANDONMENT

VILLA SIERRA RANCH SUBDIVISION
This PRELIMINARY OVERSIZE CONSTR ON MBURSEMENT AGREEMENT ("Agreeme nt") is made and entered into as of 5$s by and between THE CITY OF TULARE , a Municipal CorPoration and Cha rter City, hereinafter referred to as "CitY", and SUMMIT HOMEBUILDERS, lNC., a California Corporation, located at 481 W. Noble Avenue, Farmersville, CA 93223, hereinafter referred to as ("Developer") without regard for number or gender, and is effective the date first appearing on the Clerk's Certification hereafter'

RECITALS
A, Developer is the owner of approximately 11.8 acres located on the southeast corner of Retherford Street and Corvina Avenue, further described as the Remainder Parcel of parcel Map No. 540g recorder at the Tulare County Recorder's Office on Septembe r 29, 2A23 ("Property"), and
B. Developer desires to proceed with the development of the Villa Sierra Ranch subdivision, an approved project on the Property, and
C. Developer is required to construct certain off-site sanitary sewer improvements to serve the Villa sierra Ranch development on the Property, and D, City desires to have Developer construct certain additional off-site sewer main improvements for the beneflt oi City, for which City agrees to reimburse Developer for the reasonable costs thereof, and Developer agrees to construct said improvements and receive such reimbursement, and
E. City and Developer desire to memorialize their agreement with respect to the forigoing as more fully set forth below in this Agreement'

AGREEMENT
lncorporating the foregoing recitals, and in consideration of the mutual covenants and agreementsiontainedn"r6in and for other good and valuable consideration, the receipt aio sumciency of which are hereby acknowledged, Developer and C1y hereby mutually agree as follows:

1. Rp_imbursable The parties agreg that Developer shall construct the ordancewitht1ieplansandspecificationsforsuchwork
described as approved by the City Engineer:
a. Abandon and remove existing sewer lift station and associated appurtenances located approximate 800 feei west of the Leland Avenue and Hillman Street intersection.
b. Extend a 12" sanitary sewer main in Leland Avenue from the abandoned lift station to an existing r"nhol" located in the Leland Avenue and Hillman Street intersection.

The foregoing work described in subsections (a) and (b) above, and also reflected in Table "A" belorj, is ieferred to as the "Reimbursable Off-Site Work", Developer's reasonable costs incurred in connection with the construction of the Reimbursable Off-Site Work are hereafter referred to as the "Reimbursable off-$ite work costs". Further, reasonable costs for project t"n"g$"nt, engineering, staking, inspection fees, bank fees, interest, compaction tests inJ
"nv
othei unf6reseeniosts slriit ue included in said "Reimbursable off-Site Work Co$ts" trnir.ito the provisions contained in this agreement and the approval of the City Engineer' 1, Reimbursable costs shall be based on the actual cost of installation. 2'aeim'bursement'forRe.imbursa.blg'o!f:$itq.Wo$:Coq!s..Reimbursable.off-SiteWork identifiedin,unabovewil|servepropertiesotherthan Property,andiseligibleforreimbursementasfollows:
a. The abandonment of the existing lifi station and the extension of the 12" sewer main described in subsection (a) tno (n) of section 1 above will provide a direct and immediate benefit to the city sewer system, for which the city agrees to reimburse Developer for the reasonabie costs aisociated with said improvements' Developer shall be reimbursed within 45 working days from the issuance of Notice of Completion Oy City for Reimbursable Off-SiteWork provided.that alldocumentation necessary to verify the eligibility of reimbursable costs has been submitted to and approved bY the CitY Engineer'

3. Prevailhq wases -- The DEVELOPER shall be required to pay, and shall cause its contractor and s]fiiintractors to pay, prevailing wages for the construction of:
a. Those specific improvements for which the DEVELOPER receives credits or reimbursements as described as "Reimbursable O 'in section 1 above' and
b. Those improvements, if any, that are "public workS"lnder Chapter 1 ' Part 7' Division 2 of the ialifornia Labor Code, including Section 1720(a). c. The DEVELOPER will indemnify, defend, and hold the City and the City's officers, officials, "rptoy""t,
and agents harmless if the developer fails to satisfy prevailing wage requirements of the Labor Code'
aT ble A Reimburgable off-s ite Work
Unit Unit cost Cost Estimate No Descri
Each Sum $22 560.00 Lift Station Abandonment 1
1 Feet $369.85lFoot 91,810.00 2 12" Sewer Main Extension 789 Each $12,600.00iEach $37 00 1 Manholes 3 3
2 Each $2,400lEach $4,800.00 4 Tie into Existing Sewe
Main
Total= $356,970.00

4. Rep.lresentptions and Warranties, City and Developer each make the following @.i6iotheother:(i)ithasthelegalpoWer,rightandauthority
to enter into this Agreement and to perform its obligations hereunder, (ii) all requisite action has been tafen by it in connection with entering into this Agreement' (iii) no consent of any partner, shareholder, tru$tee, trustor, beneficiary, creditor, investor, judicial or administrative body, governmental authority or other perso.n or entity is iequired for it to perform its obligations under this Agreement, and (iv) the individuals executing this Agreement on its behalf have the legal power, right and actual authority to bind it to the terms and conditions hereof.
b, Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be delivered to, and shall be effective upon receipt at, the address set forth below. Notice of change of address shall be given by written notice in the manner detailed in this Paragraph 5.

To Developer: Summit Homebuilders, lnc,
481 W. Noble Avenue, Farmersville, CA 93223
Attention : Jennifer Blasingame
To CitY: CitY of Tulare
411 East Kern
Avenue Tulare, CA
93274 Attention: City
Clerk

6. Attornev's Fe"es. lf either Developer of City brings an action or suit against the other for any matter relating to or arising out of this Agreement, then the prevailing party in such action or disputJ, whether ny tnatjudgement or out of court settlement, shall be entitled to recover from the other party all costs and expenses of suit, including reasonable attorneYs' fees.

Entire Agreemgnt. This Agreement supersedes any prior agreements' negotiations ;rd communicati"ns, ora-ior written, and contains the entire agreement between, and the final expret"ion of, Developer and City with respect to the subject matter hereof, and it may only be amended in writing.

Cqunter:pa*s-. This Agreement may be executed in multiple counterpa{:' each of *hirt rhali ne oeemJo to be an oiiginal, and all of which, together, shall constitute one and the same instrument'
L Time-*of*Essenqe. Time is of the essence with regard to each covenant, condition and provision of this Agreement.
7 8,
tN WITNESS WHEREOF, the Parties hereto have duly executed this Agreement.

CITY OF TULARE
a Municipal CorPoration
"CitY"
By
Marc onde ll, city
ATTEST:

Deputy City and Clerk of
The CounciI of the CitY of Tulare

APPROVED AS TO FORM
By
City

SUMMIT HOMEBUILDERS, INC
"Developer"
By
Printed Name
Title
(Aftach Notary Acknowledgme nts)
A Notary Public or other officer comPleting this ceftificate verifies onlY the identity of the individual who srgned the document to which this certificate is attached, and not the truthfulness, accuracy, or v alidity af that document.

State of California )
Gounty of Tulare )
o
Notary Public, Personally
who to on the basis of satisfactory
evidence to be the whose name
acknowledged to me ihat he/she/they executed the
on the instrument the persorf;{ or the entity upon behalf of the instrument.
and that
which th
sisnatur#
e ntVf acted, executed
I certify under PENALTY OF PERJURy under the laws of the state of california that the foregoing paragraph is true and correct.

WITNESS mY hand and officialseal'
$ign of Notary P tc

1 OVERSIZED CONSTRUCTION REIMBURSEMENT AGREEMENT
This Agreement is entered into this ___ day of September, 2026, by and between the CITY OF TULARE, hereinafter referred to as the "CITY", and Summit Homebuilders, Inc., hereinafter referred to as "DEVELOPER".

W I T N E S S E T H
WHEREAS, said DEVELOPER has installed improvements of a supplemental size, capacity, number, or length and/or excessive right of way as required by the CITY as a condition of a development or extension of city facilities for Summit Homebuilders, Inc. ; and
WHEREAS, the provisions of Chapter 8.64 of Title 8 of the City Code of Tulare requires in the event that sewer, water, storm drain or street improvements are installed by a developer or an applicant or right of way is dedicated which contain oversize, the CITY shall enter into a reimbursement agreement for oversize construction; and WHEREAS, the DEVELOPER has submitted all anticipated oversized costs to the CITY for review, approval and inclusion into the reimbursement agreement prior to the start of construction; and
WHEREAS, oversize shall be based on the actual cost of installation or the appraised value of right of way. In addition, reimbursement shall be limited to the additional material and equipment costs where a difference of pipe size is involved or for excessive right of way dedications shall be limited to the fair market value based on the zoning at the time the right of way is acquired or first specified as a condition of development approval if applicable, whichever comes first, and land values at the time of acceptance. Further, the reasonable costs of engineering, staking, compaction tests, and any other unforeseen costs are included in the “Reimbursable Off-Site Work Costs” subject to the provisions contained in the Preliminary Oversize Construction Reimbursement Agreement executed on February 25, 2025 between the City of Tulare and Summit Home Builders; and
WHEREAS, The CITY shall pay pursuant to Section 66486 of the Government Code an amount attributable to interest on the oversize.

NOW, THEREFORE, be it agreed, by and between the CITY and DEVELOPER as follows:

I. Oversize improvements installed and\or excessive right of way dedicated by the DEVELOPER and their principal costs less any credits given the DEVELOPER against fees due the CITY for installation of these improvements 2 and/or excessive right of way dedicated are as follows:

SEWER FACILITIES
Description
Quantity
Unit
Measure Unit Price
Oversize
Cost
Todd Plumbing –
Construction 1 L.S. $482,861 $482,861
Krazan – Compaction Testing 1 L.S. $8,925 $8,925
A&W Engineering – Staking 1 L.S. $585 $585
Summit Homebuilders –
Construction Administration 15% % of Total $73,855.65 $73,855.65 Deduct – Electrical Panel not
Removed (to be done by City
forces)
1 L.S. ($3,000) ($3,000)
Total Sewer Facilities Oversize = $563,226.65
Less Development Impact Fee Credits Issued To Date = $0 Principal Due To Developer = $563,226.65
II. The City shall reimburse developer within 45 working days of the acceptance of the Notice of Completion by City Council in accordance with the Preliminary Oversize Construction Reimbursement Agreement executed on February 25, 2025 between the City of Tulare and Summit Home Builders.

III. Reimbursements are to be made by mail to the DEVELOPER at the following address:

Summit Homebuilders, Inc.
481 W Noble Avenue
Farmersville,CA 93223
Attention: Jennifer Blasingame
IV. The DEVELOPER shall not transfer the rights to reimbursements without an amendment to this agreement subject to the approval of City Council.

V. This Agreement represents the entire understanding of the CITY and the 3 DEVELOPER as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the DEVELOPER.

VI. If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is held to be unconstitutional or invalid or ineffective by any Court or tribunal of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Agreement, or any part thereof.

IN WITNESS WHEREOF, this Agreement is executed on the date and year first above written.

CITY OF TULARE Summit Homebuilders, Inc
A Municipal Corporation
“CITY” “DEVELOPER”
By: By:

Marc Mondell, City Manager
Name: Todd Griffin
Title: President
ATTEST:

Melissa Wilcox, City Clerk
APPROVED AS TO FORM:

City Attorney
4 A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
)
County of Tulare )
On __________________ before me, ____________________________, Notary Public, personally appeared __________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),
and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
___________________________________
Signature of Notary Public
Item #: 6.7
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Designating Portions of City-Owned Parcels as Public Street Right-of-Way

RECOMMENDED ACTION
Adopt a resolution designating a portion of City-owned parcels (APNs 174-010-012, -013, -014) along the south side of Bardsley Avenue and the west side of West Street as public street right-of-way and accepting the resulting right-of-way into the City’s public street system.

ALIGNMENT WITH STRATEGIC PRIORITIES
Infrastructure and Transportation

SUMMARY
The proposed action will convert a portion of City-owned parcels (APNs 174-010-012, -013, -014) located along the south side of Bardsley Avenue and the west side of West Street to public road right-of-way to accommodate planned street improvements. This action is intended to facilitate the required roadway improvements associated with the Liberty Hill Subdivision project, including roadway widening for the expansion of existing travel lanes, construction of curb and gutter improvements, and related public infrastructure. These improvements are necessary to support increased traffic demand, and to improve circulation and safety in the area. The subject right-of-way conversion would also be triggered by any development of the City-owned parcels.

Upon completion of construction and final acceptance by the City, the roadway segment and associated street improvements will be maintained as part of the City’s public infrastructure network, ensuring longterm access, connectivity, and compliance with applicable engineering and design standards.

FISCAL IMPACT & FUNDING SOURCES
There is no fiscal impact associated with this action.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item does not require legal review.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with Changes – Approval with changes would have minimal impact on the proposed development.

2. Deny – Denial of the dedication of street right-of-way on Bardsley Avenue & West Street would result in portions of the roadway not being designated as public right-of-way. This could jeopardize the ability of the Liberty Hill subdivision to develop its final phase, and would create complications with, and possibly prevent, the development and maintenance of infrastructure needed to support growth in the surrounding area.

3. Table – Tabling the dedication of street right-of-way could delay the final phase of the Liberty Hill subdivision and related transportation and infrastructure improvements, as well as the installation of public utilities by franchise utility providers, including SCE, SoCal Gas, Comcast, and AT&T.

ATTACHMENTS

1. Resolution
Reviewed/Approved: TG
RECORDING REQUESTED BY:

City of Tulare
WHEN RECORDED MAIL TO:

City Clerk
City of Tulare
411 East Kern Avenue
Tulare, California 93274
PURSUANT TO GOVERNMENT CODE SECTION 6103,
NO RECORDING FEE REQUIRED.

RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE

DESIGNATING PORTIONS OF A CITY OWNED LOTS AS PUBLIC STREET RIGHTS-OF-WAY AND ACCEPTING THEM INTO THE PUBLIC STREET SYSTEM.

WHEREAS, Section 1806(b) of the California Streets and Highways Code states that no public or private street or road shall become a City street or road until the governing body, by resolution, has caused the street or road to be accepted into the City street system; and WHEREAS, the City of Tulare acquired certain real property in the City of Tulare, County of Tulare, State of California described as follows:

A portion of Lots 1, 2, 3, and 4 of Ceresco Colony according to a map thereof recorded in Volume 8 of Maps, Page 45, Records of Tulare County, located at the Northeast Corner of Section 16, Township 20 South, Range 24 East, Mount Diablo Base and Meridian in the State of California, City of Tulare, County of Tulare; and
WHEREAS, the City of Tulare desires to designate portions of the aforementioned City-owned property as public street right-of-way for Bardsley Avenue and West Street and to accept this public street segment into the City street system, with said portion being more particularly described in the legal description attached as Exhibit A and shown in the plat attached as Exhibit B.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, that the portions of City-owned property described above and in the attached Exhibits A and B are hereby designated as public street right-of-way and accepted into the City Street system.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
ATTEST:
_________
Resolution 202X-XXX

Page 2 ends

Melissa Wilcox, City Clerk & Public Affairs Director
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

EXHIBIT A
Sheet 1 of 1
Legal Description
The land referred to herein below is situated in the unincorporated area in the County of Tulare, State of California and is described as follows:

A portion of Lots 1, 2, 3, and 4 of Ceresco Colony according to a map thereof recorded in Volume 8 of Maps, Page 45, Records of Tulare County, more particularly described as follows:

Commencing at the Northeast Corner of Section 16, Township 20 South, Range 24 East, M.D.B.&M.; thence South 89°31’47” West along the north line of the Northeast Quarter of said Section 16, a distance of 25.00 feet; thence South 00°21’13” East, parallel with the East line of said Northeast Quarter, also being the East line of said Lot 1, a distance of 29.87 feet to the Point of Beginning; thence continuing along said parallel line South 00° 21’ 13” East, a distance of 628.84 feet to the South line of said Lot 1; thence along said South line, South 89°30’52” West, a distance of 35.00 feet; thence North 00°21’13” West, parallel with last said East line, a distance of 578.39 feet; thence North 45°55’45” West, a distance of 23.27 feet; thence parallel with the North line of said Northeast Quarter, South 89°31’47” West, a distance of 151.92 feet; thence North 85°42’13” West, a distance of 120.34; thence parallel with last said North line, South 89°31’47” West, a distance of 2274.05 feet to the West line of said Lot 4, thence North 00°29’24” West, along last said West line, a distance of 34.00 feet; thence parallel with the North line of said Northeast Quarter and being 20.00 feet southerly thereof, North 89°31’47” East, a distance of 2338.14 feet to the beginning of a curve being concave southerly, having a radius of 1970.00 feet, thence along said curve through a central angle of 04°03’10”, a distance of 139.35 feet to the beginning of reverse curve being concave northerly, having a radius of 2030.00 feet, thence along said curve through a central angle of 03°23’47”, a distance of 120.34 feet to the Point of Beginning.

Contains an area of 2.54 acres more or less.

End of description.

This real property description has been prepared by me, or under my direction, in conformance with the Professional Land Surveyors’ Act.

Date: 08/20/2026
Signature: ______________________________
Ruben Aparicio III, PLS 8026

Item #: 6.8
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Engineering Services - Engineering
Submitted by: Michael Miller, City Engineer
Agenda Title: Notice of Completion - The Villas at Sierra Ranch Subdivision

RECOMMENDED ACTION
Accept the required public works improvements for The Villas at Sierra Ranch subdivision located at the southeast corner of Retherford Street and Corvina Avenue; authorize the City Engineer to sign the Notice of Completion (NOC); and direct the City Clerk to file the NOC with the Tulare County Recorder’s Office.

ALIGNMENT WITH STRATEGIC PRIORITIES
Infrastructure and Transportation

SUMMARY
On March 23, 2022, City Council approved the final map for The Villas at Sierra Ranch subdivision, which created 91 single-family residential lots and creation of a Homeowners Association (HOA) to maintain associated landscape lots, interior private drives, utilities, and lighting lots as shown in the attached exhibit. The Subdivider, Summit Homebuilders Inc, has completed construction of all required public works improvements in accordance with the approved plans and specifications for this subdivision.

FISCAL IMPACT & FUNDING SOURCES
One year following Council’s acceptance of the public works improvements, the City will assume responsibility for their ongoing maintenance. The following funding sources will be impacted by the operations and maintenance costs associated with the additional City infrastructure:
• Fund 106 – Wastewater Fund – Operations and maintenance of sewer collection and wastewater treatment infrastructure.
• Fund 107 – Water Fund – Operations and maintenance of water supply and distribution infrastructure.
• Fund 195 – Surface Water Management Fund – Operations and maintenance of storm drain (i.e., surface water) infrastructure.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The City’s Notice of Completion template has been reviewed and approved as to form by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny – Not approving the NOC could prevent the issuance of Certificates of Occupancy for homes within The Villas at Sierra Ranch subdivision, resulting in some home buyers being unable to occupy recently purchased homes.

3. Table – A delay in the City accepting the improvements could delay some home buyers from occupying recently purchased homes.

ATTACHMENTS

1. Notice of Completion for The Villas at Sierra Ranch

2. Final Map of The Villas at Sierra Ranch
Reviewed/Approved: TG
RECORDING REQUESTED BY:

City of Tulare

WHEN RECORDED MAIL TO:

City Clerk
City of Tulare
411 East Kern Avenue
Tulare, CA 93274-4257
PURSUANT TO GOVERNMENT CODE SECTION 6103,
NO RECORDING FEE REQUIRED.

N O T I C E O F C O M P L E T I O N

NOTICE IS HEREBY GIVEN THAT:

1. The City of Tulare, a Municipal Corporation, whose address is 411 East Kern Avenue, Tulare, California, 93274, is the owner of the real property, public works or structure hereinafter described.

2. The nature of the title of the stated owner is: In Fee.

3. On the August 17th, 2026, a work of improvement on real property hereinafter described was completed by Summit Homebuilders Inc., A California Corporation, the Subdivider of record, whose address is 481 W Noble Ave, Farmersville Ca 93223.

4. The name of the surety for the work of improvements is Harco National Insurance Company, 4200 Six Forks Rd, Suite 1400, Raleigh, NC 27609.

5. The real property or public work or structure is described as follows:

Public Works Improvements for The Villas at Sierra Ranch subdivision.

6. The public works improvements were accepted as complete by the City Council of the City of Tulare on September 1, 2026.

Dated: CITY OF TULARE
A Municipal Corporation,
By:

Michael W. Miller, City Engineer
VERIFICATION:

I am the City Engineer of the City of Tulare and am authorized to make this verification on behalf of the City. I have read the foregoing Notice of Completion, know the contents thereof, and believe it to be true and correct to the best of my knowledge.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Executed on ________________________ , 2026 at Tulare, California.

By: _________________________________
Michael W. Miller, City Engineer

Item #: 6.9
Consent
Staff Report
City Council
Date: September 1, 2026
Department: Public Works - Streets
Submitted by: Trisha Whitfield, Public Works Director
Agenda Title: 2027 Annual Street Striping Contract

RECOMMENDED ACTION
Approve a multi-year agreement for on-call roadway striping with Central Valley Striping of Lindsay, California for $259,337.50 per year; authorize the City Manager or designee to execute change orders not to exceed 10 percent ($25,934.00) per year; delegate to the City Manager the authority to extend the agreement for three additional one-year terms, provided funds are budgeted, for a total potential fouryear cost of $1,141,086; and authorize the City Manager to execute the agreement, amendments, and related documents, subject only to minor conforming and clarifying changes acceptable to the City Attorney.

ALIGNMENT WITH STRATEGIC PRIORITIES
Infrastructure and Transportation

SUMMARY
On July 21, 2026, City staff issued a Request for Bids (RFB 27-001) and advertised RFB 27-001 in the Visalia Times-Delta/Tulare Advance-Register on July 21 and July 28, 2026, to solicit sealed bids for the City’s 2027 Annual Street Striping Project. The scope of work includes restriping existing traffic markings, installing new striping as required, and completing additional pavement markings in accordance with the Standard Specifications, the City of Tulare Standards, or the Special Provisions. All activities will occur within public streets and Caltrans right-of-way. The bid outlined the following work:

Contractor Address Bid Amount
Central Valley Striping Lindsay, CA $259,337.50
Specialized Pavement Markings Goshen, CA $296,450.00
City’s Estimate N/A $450,000.00
Chrisp Company Fresno, CA $1,100,750.00
After reviewing the bids, staff have determined that the proposed $259,337.50 bid from Central Valley Striping is the lowest responsive and responsible bid that meets the City’s needs as identified in the RFB.

FISCAL IMPACT & FUNDING SOURCES
The costs associated with the Annual Striping Contract would be charged to the following fund(s):

Year Description Fund Amount
First
Contract
Year
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2026/2027 Total = $285,271.50
First Year
Contract
Extension
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2027/2028 Total = $285,271.50
Second
Year
Contract
Extension
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2028/2029 Total = $285,271.50
Third
Year
Contract
Extension
Central Valley Striping
Contract
Annual Transportation –
Maintenance Account -ST0007 $259,337.50
10% Contract Change
Orders
Annual Transportation –
Maintenance Account – ST0007 $25,934.00
2029/2030 Total = $285,271.50
Four (4) Year Total = $1,141,086.00

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff are not aware of any conflicts of interest.

LEGAL REVIEW
Subsequent contract approval to be reviewed by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes – Council may grant approval with modifications, such as limiting the number of years for which the contract may be extended.

2. Deny - Council could reject bids and/or construction contract proposals received for the project. This would require staff to re-bid the project or seek alternative proposals.

3. Table – Council may table the item, and staff will return it for consideration on a date set by Council.

ATTACHMENTS

1. Bid Schedule from Central Valley Striping RFB 27-001 Reviewed/Approved: TG

Item #: 6.10
Consent
Staff Report
City Council
Date: September 1, 2026
Department: City Manager
Submitted by: Jason Bowling, Deputy City Manager / Chief Technology Officer Agenda Title: Proposition 64 Grant with the Tulare County Office of Education

RECOMMENDED ACTION
Approve a resolution authorizing the City Manager to sign the grant agreements, amendments, and any related documents from the Board of State and Community Corrections (BSCC) and Tulare County Office of Education (TCOE) related to the Proposition 64 funding and delivery subject to any minor, conforming or clarifying changes acceptable to both the City Manager and City Attorney.

ALIGNMENT WITH STRATEGIC PRIORITIES
Quality of Life and Community Engagement

SUMMARY
At the August 4, 2026 City Council meeting, staff from the Tulare County Office of Education presented on their Proposition 64 grant award to strengthen illicit and underage cannabis use prevention programs in Tulare. City Council took no action at that meeting as the City had not yet received the final grant agreement from the BSCC.

For reference is information from the August 4, 2026 Staff Report:

Grant Information
Prop 64 Public Health and Safety Grants administered through BSCC are available to California cities and counties that allow retail cannabis sales.

Goals:
o Educate – Educate youth and adults about the laws, penalties, enforcement, and consequences with illicit and underage cannabis use through community outreach and partnerships.
o Increase – Increase community awareness of the risks associated with underage cannabis use to reduce the number of persons harmed by illicit cannabis use through local assessment and culturally relevant initiatives.
o Empower – Empower young people through positive youth development to create opportunities for educational activities and events that aim to reduce underage cannabis use and delay initiation among young people.
o Improve – Improve long-term well-being and resiliency of young people through skill building and leadership development opportunities, and the development of supportive youth and adult relationships.

Project Outcomes:
o Youth Council serving Tulare City and Tulare County
o Educational Materials
o Local Survey & Data Reports
o Presentations & Trainings to Community Stakeholders
o Youth Conferences for Tulare City and Tulare County Students o Community Partnerships
o Town Hall Meetings
o Underage Cannabis Prevention Guide
By investing in youth leaders and placing them at the forefront, this project will equip young people with valuable skills while creating positive social change.

FISCAL IMPACT & FUNDING SOURCES
The City will receive approximately $75,000 per year for grant administration costs.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
The final grant agreement will be reviewed by the City Attorney.

PUBLIC NOTICE
This item does not require a public hearing and was noticed as a part of the agenda.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Prop 64 Grant -Council Resolution

2. 2026 Prop 64 Grant Agreement - City of Tulare

3. Draft Tulare County Office of Education Agreement
Reviewed/Approved: TG
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE
AUTHORIZING THE CITY MANAGER TO SIGN PROPOSITION 64 PUBLIC HEALTH AND SAFETY

GRANT PROGRAM DOCUMENTS
WHEREAS, Proposition 64, the Adult Use of Marijuana Act, was approved by California voters in 2016 and legalized the adult recreational use of cannabis; and WHEREAS, Proposition 64 Public Health and Safety Grants administered through Board of State and Community Corrections (BSCC) are available to California cities and counties that allow retail cannabis sales; and
WHEREAS, The Tulare County Office of Education and the City of Tulare submitted a Public Health and Safety Grant Program application, funded through the California State and Local Government Law Enforcement Account and administered by the BSCC; and WHEREAS, The City of Tulare and Tulare County Office of Education will be awarded $4,500,000; and
WHEREAS, The Tulare County Office of Education will deliver a program called “Empowering Youth Leaders: A Strategic Framework for Community Cannabis Prevention” that will strengthen illicit and underage cannabis use prevention in Tulare through an infrastructure grounded in youth voice and community change.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulare, as follows:

Section 1. The City Council authorizes acceptance of Proposition 64 Public Health and Safety Grants funds of $4,500,000 and the establishment of a “Prop 64 – Cannabis Prevention” appropriation of $4,500,000 and corresponding revenue budget for the “Empowering Youth Leaders: A Strategic Framework for Community Cannabis Prevention program” with no matching funds required.

Section 2. The City Manager is authorized to submit the grant proposal for this funding and sign the grant agreements, amendments, and any related documents from the BSCC.

Section 3. The City Manager is authorized to sign grant agreements, amendments, and any related documents with the Tulare County office of Education.

Section 4. Any grant funds awarded will supplement, and not supplant, existing local funds and will abide by the terms and conditions of the grant agreement as set forth by the BSCC.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Tulare this 1st day of September 2026, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Patrick Isherwood, President of the Council
and Ex-Officio Mayor
Resolution 202X-XXX

Page 2 ends

ATTEST:

Melissa Wilcox, City Clerk
The presence of an electronic signature certifies that the foregoing is a true and correct copy as approved by the Tulare City Council.

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC147426 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1474-26 BSCC-5227

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME

CITY OF TULARE

2. The term of this Agreement is:

START DATE
July 1, 2026

THROUGH END DATE
December 31, 2031

3. The maximum amount of this Agreement is:
$4,500,000.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (02/2025) 4
Exhibit D Special Terms and Conditions 4
Attachment 1* Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Request for Proposals * Attachment 2 Proposition 64 PH&S Grant Program Cohort 4 Application for Funding 25 Appendix A Proposition 64 PH&S Grant Program Cohort 4 Scoring Panel Roster 1 B: Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2 * This item is hereby incorporated by reference and can be viewed at:
https://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

CITY OF TULARE

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
411 EAST KERN AVENUE TULARE CA 93274

PRINTED NAME OF PERSON SIGNING TITLE

MARC MONDELL CITY MANAGER

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06

CITY OF TULARE
BSCC 1474-26
PAGE 1 OF 4
EXHIBIT A: SCOPE OF WORK
Rev 04/2020

1. GRANT AGREEMENT – Proposition 64 Public Health and Safety Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and the City of Tulare (hereafter referred to as the Grantee or Contractor).

2. PROJECT SUMMARY AND ADMINISTRATION
A. This project strengthens illicit cannabis prevention in Tulare through an infrastructure grounded in youth voice and community change. An evergreen prevention program will be developed, drawing on Friday Night Live’s peer led model to shift youth attitudes and behaviors, while partnering with law enforcement to reduce illicit product sales. A youth council will co design a data driven program guide, deliver culturally relevant education on laws and penalties, and guide the development and administration of a survey on perceptions and use. Findings from the survey will guide education and engagement initiatives, inform enforcement and compliance strategies against the illicit market. Over five years, the initiative builds capacity, establishes baseline data, and scales responsive strategies that reduce youth access and harm. This work offers a model grounded in youth engagement and community partnerships that can be replicated statewide, creating an opportunity for broader investment.

B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 64 PH&S Grant Request for Proposals (incorporated by reference) and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, which are attached and hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.

B. The Grantee’s Designated Financial Officer and Project Director must be employees of the Contractor. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: MARC MONDELL
Title: CITY MANAGER
Address: 411 E. KERN AVENUE, TULARE, CA 93274
Phone: (559) 684-4200
Email: [email protected]
Designated Financial Officer authorized to receive warrants:

Name: MARK ROBERTS
Title: CHIEF FINANCIAL OFFICER
Address: 411 E. KERN AVENUE, TULARE, CA 93274
Phone: (559) 684-4232
Email: [email protected]

CITY OF TULARE
BSCC 1474-26
PAGE 2 OF 4
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
Project Director authorized to administer the project:

Name: JASON BOWLING
Title: DEPUTY CITY MANAGER
Address: 411 E. KERN AVENUE, TULARE, CA 93274
Phone: (559) 684-4266
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. July 1, 2026 to September 30, 2026 November 15, 2026

2. October 1, 2026 to December 31, 2026 February 15, 2027

3. January 1, 2027 to March 31, 2027 May 15, 2027

4. April 1, 2027 to June 30, 2027 August 15, 2027

5. July 1, 2027 to September 30, 2027 November 15, 2027

6. October 1, 2027 to December 31, 2027 February 15, 2028

7. January 1, 2028 to March 31, 2028 May 15, 2028

8. April 1, 2028 to June 30, 2028 August 15, 2028

9. July 1, 2028 to September 30, 2028 November 15, 2028

10. October 1, 2028 to December 31, 2028 February 15, 2029

11. January 1, 2029 to March 31, 2029 May 15, 2029

12. April 1, 2029 to June 30, 2029 August 15, 2029

13. July 1, 2029 to September 30, 2029 November 15, 2029

14. October 1, 2029 to December 31, 2029 February 15, 2030

15. January 1, 2030 to March 31, 2030 May 15, 2030

16. April 1, 2030 to June 30, 2030 August 15, 2030

17. July 1, 2030 to September 30, 2030 November 15, 2030

18. October 1, 2030 to December 31, 2030 February 15, 2031

19. January 1, 2031 to March 31, 2031 May 15, 2031

20. April 1, 2031 to June 30, 2031 August 15, 2031
Note: Project activity period ends June 30, 2031. The period of July 1, 2031 to December 31, 2031 is for completion of Final Local Evaluation Report and program-specific compliance audit only.

CITY OF TULARE
BSCC 1474-26
PAGE 3 OF 4
EXHIBIT A: SCOPE OF WORK
Rev 04/2020
B. Evaluation Documents Due no later than:

1. Local Evaluation Plan November 20, 2026

2. Final Local Evaluation Report December 31, 2031
C. Other Due no later than:

Program-Specific Compliance Audit December 31, 2031

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.

Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Proposition 64 PH&S Scoring Panel (See Appendix A) from receiving funds from the Proposition 64 PH&S grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Proposition 64 PH&S Scoring Panel membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Proposition 64 PH&S Scoring Panel.

B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

CITY OF TULARE
BSCC 1474-26
PAGE 4 OF 4
EXHIBIT A: SCOPE OF WORK
Rev 04/2020

8. STATE AUDIT REQUIREMENTS
Grantees are required to provide the BSCC with a program-specific compliance audit the covers the entire service delivery period of the grant (July 1, 2026 to December 31, 2031). The audit report will be due no later than the end of the contract term, December 31, 2031. The program-specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.

In addition, the BSCC reserves the right to call for a program, compliance or financial audit at any time between the execution of the grant agreement and three (3) years following the end of the grant period.

The Department of General Services, State Controller, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant.

CITY OF TULARE
BSCC 1474-26
PAGE 1 OF 4
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020

1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. July 1, 2026 to September 30, 2026 November 15, 2026

2. October 1, 2026 to December 31, 2026 February 15, 2027

3. January 1, 2027 to March 31, 2027 May 15, 2027

4. April 1, 2027 to June 30, 2027 August 15, 2027

5. July 1, 2027 to September 30, 2027 November 15, 2027

6. October 1, 2027 to December 31, 2027 February 15, 2028

7. January 1, 2028 to March 31, 2028 May 15, 2028

8. April 1, 2028 to June 30, 2028 August 15, 2028

9. July 1, 2028 to September 30, 2028 November 15, 2028

10. October 1, 2028 to December 31, 2028 February 15, 2029

11. January 1, 2029 to March 31, 2029 May 15, 2029

12. April 1, 2029 to June 30, 2029 August 15, 2029

13. July 1, 2029 to September 30, 2029 November 15, 2029

14. October 1, 2029 to December 31, 2029 February 15, 2030

15. January 1, 2030 to March 31, 2030 May 15, 2030

16. April 1, 2030 to June 30, 2030 August 15, 2030

17. July 1, 2030 to September 30, 2030 November 15, 2030

18. October 1, 2030 to December 31, 2030 February 15, 2031

19. January 1, 2031 to March 31, 2031 May 15, 2031

20. April 1, 2031 to June 30, 2031 August 15, 2031
Final Invoicing Periods: Due no later than:

21. July 1, 2031 to September 30, 2031 November 15, 2031

22. October 1, 2031 to December 31, 2031 February 29, 2032 *Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on these last two invoices.

B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the program-specific compliance audit) must be expended by the end of the grant project period, June 30, 2031, and included on the invoice due August 15, 2031. Project expenditures spent after June 30, 2031 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by December 31, 2031. Expenditures spent for the completion of the Final Local Evaluation Report during the period of July 1, 2031 to December 31, 2031 must be submitted during the Final Invoicing Periods, with the final invoice due on February 29, 2032. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The program-specific compliance audit is due to BSCC by December 31, 2031. Expenditures spent for the completion of the financial audit during the period of July 1, 2031 to December 31, 2031 must be submitted during the Final Invoicing Periods, with the final invoice due on February 29, 2032. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

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E. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.

Grantees are required to maintain supporting documentation for all expenditures for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records. Grantee also agrees to maintain such records for possible audit for a minimum of three (3) years after final payment.

F. The BSCC maintains the right to disallow all or any portion of an invoice at any time based upon information or documentation uncovered through a site visit, desk review, audit, etc. The BSCC may disallow all or any portion of an invoice even after an invoice is approved or paid.

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of Marijuana Act) via the State and Local Government Law Enforcement Account. On or before July 15th of each fiscal year, the State Controller shall deposit funds derived from Proposition 64 taxes into the State and Local Government Law Enforcement Account pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding made available to the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).

B. If Proposition 64 PH&S funding is reduced or falls below estimates contained within the Proposition 64 PH&S Cohort 4 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the March 2026 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.

To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

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C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter

4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. The BSCC may withhold the final payment amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final quarterly progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the program-specific compliance audit.

C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

8. PROJECT BUDGET

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.BUDGET CATEGORIES
A. GRANT FUNDS
FOR PPA 1 (PUBLIC

SAFETY/

ENFORCEMENT)
B. GRANT

FUNDS FOR
PPAs 2-4
TOTAL

REQUESTED

GRANT FUNDS
(A+B)

1. Salaries and Benefits $0 $0 $0

2. Services and Supplies $0 $0 $0

3. Professional Services or
Public Agency Contracts $1,001,413 $3,123,587 $4,125,000

4. Non-Governmental
Organization (NGO) $0 $0 $0

5. Equipment/Fixed Assets $0 $0 $0

6. Other (Travel, Training,
etc.) $0 $0 $0

7. Indirect Costs $375,000 $375,000
TOTAL $1,001,413 $3,123,587 $4,500,000

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (02/2025)
Rev 04/2020

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic

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information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.

Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective

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at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.

See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

A. The Contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The Contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false

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information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

21. GENERATIVE AI DISCLOSURE OBLIGATIONS:

A. The following terms are in addition to the defined terms and shall apply to the Contract:
1) “Generative AI (GenAI)” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system's training data. (Gov. Code § 11549.64.) B. Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Notification shall be provided to the State designee identified in this Contract.

D. At the direction of the State, Contractor shall discontinue the provision to the State of any previously unreported GenAI that results in a material impact to the functionality of the System, risk to the State, or Contract performance, as determined by the State.

E. If the use of previously undisclosed GenAI is approved by the State, then Contractor will update the Deliverable description, and the Parties will amend the Contract accordingly, which may include incorporating the GenAI Special Provisions into the Contract, at no additional cost to the State.

F. The State, at its sole discretion, may consider Contractor’s failure to disclose or discontinue the provision or use of GenAI as described above, to constitute a material breach of Contract when such failure results in a material impact to the functionality of the System, risk to the State, or Contract performance. The State is entitled to seek any and all remedies available to it under law as a result of such breach, including but not limited to termination of the contract.

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1:

Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2:

Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the [Grant Program Name] RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records

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Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

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BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:

Proposition 64 PH&S Grant Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 4 Application for Funding, or approved modifications; 3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement.

Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to

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render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16645 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.

11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

BSCC Powered by Submittable
Title City of Tulare
by Nani Dodson in Proposition 64 Public Health &
Safety Grant Program, Cohort 4- Request for
Proposals
[email protected]
03/30/2026
id. 53670582
Original Submission 03/30/2026
Score n/a
KEY INFORMATION The Proposition 64 Public Health & Safety Grant Program, Cohort 4 Request for Proposals is organized into five (5) sections: Part I – Applicant Information Part II – Proposal Abstract Part III – Proposal Narrative Part IV – Project Budget (upload attachment) Part V – Attachments: Mandatory and Optional (upload attachments) Each section contains fields that require a response. Applicants may be prompted to provide written text, numerical input, select radial button options, or upload attachments. Some narrative response fields have character limits. When a character limit applies, a counter will display the total number of allowable characters and will update to show the number remaining as text is entered. Character limits include all letters, numbers, punctuation, and spaces. If the character limit is exceeded, a red prompt will appear stating: “You have exceeded the character limit.” Applicants may start and stop their application at any time during the solicitation period. To ensure information is saved in the BSCC– Submittable Application, applicants must select “Save Draft” at the bottom of the application before exiting. Applicants are prohibited from submitting the Prop 64 Grant Program, Cohort 4 application until all mandatory fields (identified with a red asterisk) are completed, all character limits are met, and all required documents have been uploaded. Applicants should review the Prop 64 Cohort 4 RFP Instruction Packet before beginning the application. The Instruction Packet contains all information necessary to successfully complete and submit the Prop 64 Cohort 4 application. The document is available at: http://www.bscc.ca.gov/proposition-64-publichealth-safety-grant-program/..

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the Proposition 64 Public Health & Safety Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.)

PART I - APPLICANT

INFORMATION
This section requires information about the applicant (County/City), grant funds being requested, proposed project synopsis and project officials.

Name of City or
County Applicant
City of Tulare
Applicant Category Medium county or city (with 50,000 to 500,000 residents) *Check this box if
you are a city or
county with a
population under
10,000.
unchecked
Tax Identification
Number
94-6000443
Lead Public Agency
(LPA) Information
This sub-section requires information about the governmental agency with local authority of or within the applicant county or city that will be acting as the LPA. All Prop 64 grantees are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA.

The role of the LPA is to coordinate with local government agencies and non-governmental organizations (if applicable) to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, overseeing evaluative activities, and will serve as the primary point of contact with the BSCC.

Name of Lead Public
Agency (LPA)
Tulare County Office of Education
Project Title Empowering Youth Leaders: A Strategic Framework for Community Cannabis Prevention
Project Summary This project strengthens illicit cannabis prevention in Tulare through an infrastructure grounded in youth voice and community change. An evergreen prevention program will be developed, drawing on Friday Night Live’s peer led model to shift youth attitudes and behaviors, while partnering with law enforcement to reduce illicit product sales. A youth council will co design a data driven program guide, deliver culturally relevant education on laws and penalties, and guide the development and administration of a survey on perceptions and use. Findings from the survey will guide education and engagement initiatives, inform enforcement and compliance strategies against the illicit market. Over five years, the initiative builds capacity, establishes baseline data, and scales responsive strategies that reduce youth access and harm. This work offers a model grounded in youth engagement and community partnerships that can be replicated statewide, creating an opportunity for broader investment.

Project Purpose
Areas (PPAs)
PPA 3: Youth Development/Youth Prevention and Intervention PPA 1: Public Safety/Enforcement (Applicants that dedicate at least 70% of their budget to PPA 1 will earn priority points)
Applicant's Physical
Address
411 E. Kern Avenue
Tulare
CA
93274
US
Applicant's Mailing
Address (if different
than physical
address)
Mailing Address For
Reimbursement
Payments
411 E. Kern Avenue
Attention: City Manager
Tulare
CA
93274
US
Project Director Nani
Dodson
Project Director's
Title
Director
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+15597336496
Financial Officer Jody
Arriaga
Financial Officer's
Title
Senior Director, Internal Business
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+15597302751
Day-To-Day Program
Contact
Nani
Dodson
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
Director, California Friday Night Live Partnership/Tulare County Office of Education
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+15597336496
Day-To-Day Fiscal
Contact
Katelyn
Williford
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Grant Coordinator, California Friday Night Live Partnership/Tulare County Office of Education
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+15597336496
Name of Authorized
Officer*
Marc
Mondell
Authorized Officer's
Title
City Manager
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+15596844200
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked

PART II -

PROPOSAL

ABSTRACT
The Proposal Abstract should provide a brief summary of the proposed project. This section will not be included in the rating of the proposal.

PROPOSAL

ABSTRACT
In response to heightened accessibility and marketing of cannabis products following Proposition 64, this project will strengthen youth-led prevention efforts by building a coordinated, countywide infrastructure rooted in youth voice, leadership, and community change. While legalization has shifted the landscape, gaps in youth-centered education and prevention support remain. This project will address those gaps by positioning young people as active partners in cannabis prevention. Grounded in the SAMHSA Strategic Prevention Framework (SPF) and aligned with Friday Night Live (FNL) Standards of Practice, the project will integrate evidence-based prevention strategies with authentic youth engagement, ensuring efforts are both datadriven and culturally and community-responsive.

At the center of this work will be the Tulare County Youth Council, a youthled body that will guide planning, implementation, and evaluation. Youth council members will play a key role in shaping and adapting a preventionfocused curriculum/program guide that reflects the lived experiences and contexts of local youth. To inform and strengthen these efforts, a countywide youth survey will collect data on cannabis perceptions, attitudes, and use. Youth partners will be engaged throughout the process, from development to interpretation, building their skills in research, leadership, and advocacy while ensuring findings are relevant and actionable. The project will also include a countywide convening that brings together youth leaders, adult allies, and community stakeholders to elevate youth voice, share local data, and build alignment around sustainable prevention strategies.

This work will be implemented over a five-year timeline to ensure depth and sustainability. Initial phases will focus on strengthening the Youth Council and collecting baseline data, followed by youth-led feedback processes to guide the development of culturally and linguistically relevant strategies. By Year 3, programming will be fully implemented, and the countywide convening will help build momentum for long-term systems change. By centering youth voice, leveraging data, and strengthening cross-sector partnerships, this project will support young people in navigating the post– Prop 64 environment and leading efforts to create healthier and more resilient communities.

PART III -

PROPOSAL

NARRATIVE
This section requires responses
Proposal Narrative
Instructions
The Proposal Narrative includes four sections: Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation. The character limits and page equivalents for each narrative section are outlined below and must be followed when preparing proposal materials. The Project Need narrative may not exceed 8,400 total characters. The Project Description narrative may not exceed 14,000 total characters. The Project Organizational Capacity and Coordination narrative may not exceed 5,600 total characters. The Project Evaluation narrative may not exceed 5,600 total characters.

Proposal Need Despite the regulatory framework established under Proposition 64, illicit cannabis and intoxicating hemp products remain widely accessible to youth, reinforcing the normalization of underage use and diminishing perceptions of risk. Unlicensed retailers, mobile delivery services, and online marketing continue to distribute illegal products with limited age verification, undermining enforcement, compliance, and regulatory intent.

These environmental conditions increase youth exposure to high-potency substances, contribute to routine and accepted use, and elevate risks associated with impaired driving, school discipline, and adverse mental health outcomes. The persistence of illicit market activity, paired with reduced perception of harm among youth, highlights a critical gap between cannabis regulation and the protections necessary for youth health, safety, and development. Addressing this gap is central to the overall project goal:
realigning regulatory, enforcement, and public health strategies to uphold the intent of Proposition 64 and prioritize youth well-being. The proposed initiative builds on this foundation by targeting public health impacts and the systemic conditions that drive youth access and normalization, ensuring that the Control, Regulate and Tax Adult Use of Marijuana Act is implemented with a focus on protecting young people and their communities.

A 2022 statewide survey by the California Friday Night Live Partnership provides a snapshot of youth perceptions and behaviors. The results underscore the urgent need for a cohesive prevention strategy. Less than a quarter of youth correctly acknowledged that cannabis affects the brains of adults and youth similarly. Over half considered cannabis safe for medicinal use, while only 19 percent viewed it as safe for recreational purposes. This disconnect in perceived harm informs the project’s comprehensive approach, which integrates enforcement, public health education, and youth development. The data further reveals that a third of respondents reported being in a vehicle with someone under the influence of cannabis. Significant percentages perceived little or no risk associated with cannabis impaired driving. These findings reinforce the project’s goal of addressing misperceptions, reducing risky behaviors, and creating safer environments for youth through coordinated interventions.

Local data shows only 34% of Tulare County’s 11th graders see occasional marijuana use as very harmful. Public safety statistics rank Tulare 47th of 103 counties for youth DUI risk. In schools, 8% of 9th and 11th graders use marijuana, and drug-related offenses make up nearly half of all suspensions. High-potency vapes and dab pens are increasingly involved and harder to detect. Confiscated products include illicit cannabis, kratom, and nitrous oxide. These trends disrupt learning and justify the project’s integrated approach to improving student outcomes and school safety.

Between October 2023 and February 2024, marijuana dispensaries in Tulare County grew by 20%, normalizing use and lowering perceived harm among youth. Cannabis sales reached $15.3 million in Q3 2023, but public health education lags behind. Without a countywide prevention strategy, Tulare relies on visible enforcement rather than sustainable public health initiatives. The project aims to bridge this gap with an integrated prevention model prioritizing youth health and regulatory considerations.

Additionally, Tulare has 54 licensed tobacco retailers, many of which mirror a statewide trend and continue to illicitly sell intoxicating and inhaled hemp products despite new regulations and the passage of AB8. This legislation, which prohibits tobacco retailers from selling such substances and increases local enforcement authority, has yet to fully curb the availability of illegal products. Evidence from local smoke shop websites and advertisements highlights ongoing sales of illegal hemp products, kratom, and other psychoactive substances, often with little to no age verification.

These enforcement and compliance gaps perpetuate youth access, normalize substance use, and reinforce low-risk perceptions among teens.

The City of Tulare faces significant resource constraints for effective prevention and enforcement. Local agencies lack sufficient funding and personnel to run comprehensive public health campaigns, target youth outreach, or consistently enforce against illicit sales. Without external funding, current prevention programs cannot expand capacity, reach highrisk populations, or implement proven strategies to reduce youth substance use.

There is also a critical need for ongoing training and technical assistance for law enforcement, educators, and community partners as the landscape of cannabis and novel psychoactive substances continues to evolve.

Funding would support the development of data-driven interventions, create opportunities for professional development, and strengthen partnerships across sectors. Long-term infrastructure is needed to monitor substance use trends, evaluate prevention outcomes, and ensure accountability.

Sustainable funding would allow Tulare to build systems for data collection, trend analysis, and program evaluation, ensuring that efforts are effective and responsive to community needs. This funding is essential for supporting culturally responsive interventions tailored to Tulare’s diverse population. It will enable the development and dissemination of prevention materials and programs that reflect the backgrounds and experiences of local youth.

Collectively, these needs underscore why external support is essential to protect Tulare’s youth and community health now and into the future. The project aims to close these gaps through a coordinated prevention strategy that aligns local action with state policy and advances the project’s goal of safeguarding youth health and safety.

To determine these needs, the project team utilized a coordinated, datadriven plan that synthesized quantitative analysis with direct qualitative input from a broad range of community, public, and private stakeholders.

The team analyzed datasets from the California Healthy Kids Survey to track the dramatic decrease in the perception of harm as students age, alongside traffic and arrest records from the California Office of Traffic Safety and local California Highway Patrol offices to document the high rankings for youth DUI collisions and drug-related arrests. Stakeholder collaboration was central to this assessment, involving school administrators and principals who provided evidence of rising marijuana related incidents on campuses. Finally, the project incorporates direct input from the community and youth through Google surveys and conversations at community forums and events to ensure the resulting program directly addresses the concerns of the youth it serves.

Citation: California Friday Night Live Partnership. (2023). 2022–2023 Program Year Statewide Youth Development Survey Report. Tulare County Office of Education.

WestEd. (2023). California Healthy Kids Survey, 2022-23: Tulare County Secondary Memo Report. California Department of Education.

California Office of Traffic Safety. (2023). OTS Rankings: Tulare 2023. [Online Database].

California Department of Tax and Fee Administration. (2023). Cannabis Tax Revenues for the Third Quarter of 2023.

The Business Journal (Dec 2023) specifically reported the $15.3 million figure for Tulare County’s Q3 taxable cannabis sales.

An act to amend Sections 22971, 22971.7, 22973, 22973.1, 22973.2, 22974.8, 22980.2, and 22980.3 of, and to add Sections 22980.6 and 22980.7 to, the Business and Professions Code, relating to tobacco. (Assem. Bill No. 8, Stats. 2025, Ch. 523).

Project Description Friday Night Live (FNL), a statewide program operated by the Tulare County Office of Education (TCOE), engages youth as active leaders and resources in their communities. Created by and for youth, FNL combines youth development and ATOD (alcohol, tobacco, and other drug) prevention through youth-adult partnerships and community engagement. The program uses evidence-based practices proven to boost resilience and positive outcomes for youth. Research shows that strong community and adult support improve youth mental health and lower risky behaviors.

To address public health and safety related to the Control, Regulate, and Tax Adult Use of Marijuana Act, TCOE will use an evidence-based approach. TCOE will create an evergreen cannabis education and prevention program and draw on FNL’s proven peer-to-peer model to shift youth attitudes and behaviors. This project will also increase engagement and partnership between TCOE and local law enforcement. The goal is to prevent underage substance use and reduce illicit product sales to youth.

Youth leaders will work alongside staff, experts, and local law enforcement throughout the term to create materials that will support their efforts and serve as a guide for other young people to lead underage cannabis use prevention initiatives.

The project will encompass four key elements woven together to create a comprehensive approach to underage cannabis prevention:

1. County-wide Youth Council: the Tulare County Youth Council (TCYC) will be a youth-led, adult-supported initiative to reduce underage cannabis use and boost protective factors for youth. TCYC will involve youth in leadership, peer education, and community prevention activities that encourage healthy decisions and build life skills. The council will strengthen positive norms and community values through collaboration with local government, law enforcement, schools, and partners by utilizing the FNL Standards of Practice:
· Safe Environment
· Opportunities for Community Engagement
· Opportunities for Leadership & Advocacy
· Opportunities to Build Caring & Meaningful Relationships with Peers and Adults
· Opportunities to Engage in Interesting & Relevant Skill-Building Activities

2. Community Cannabis Survey: to assess knowledge, behaviors, and perceptions of illicit cannabis use in the city of Tulare and surrounding areas, the survey will aid in a better understanding of underage substance use patterns and from what settings students acquire these products. The survey will assess both youth and adults by using “skip logic” to direct participants to the appropriate version:
· Youth survey: assesses youth behaviors, attitudes, and perceived norms around underage cannabis use
· Adult survey: assesses adult perceptions of youth access to cannabis and knowledge of regulations and consequences
Youth participants will gain hands-on experience through participatory action research, working alongside experts to develop survey questions, administer assessment tools, analyze data, create data-informed media messages, and use data to inform community change campaigns. Findings from the community cannabis survey will guide local education and engagement initiatives, inform local enforcement against the illicit market, and serve as a data resource for additional project components.

3. Program Guide: to help youth leaders and adult allies prevent underage cannabis use. The guide will tie evidence-based prevention theory to youth-led action using the SAMHSA Strategic Prevention Framework while adhering to the FNL Standards of Practice. Through an iterative process, the guide will be developed with ongoing youth input and will foster true youth-adult partnerships, providing a safe space for engagement and walking leaders through a project cycle tailored to Tulare’s diverse community. This step-by-step, story-driven approach ensures materials are evidence-based and authentically created by youth. Moreover, the program guide will serve as a model that other youth-serving organizations can adapt and implement, amplifying its impact on underage cannabis use prevention across diverse communities. As the Tulare County Superintendent of Schools serves as President-Elect of the CA County Superintendents, the project will also seek to encourage County Office of Education engagement in addressing these problems to support the wellbeing of students across the state.

4. Countywide Youth Convening: the TCYC will plan and implement a youth conference focused on substance use prevention, open to young people across Tulare County. The TCYC will lead every aspect of the process, ensuring the event reflects authentic youth voice and priorities. The oneday conference will bring together youth-serving organizations and industry leaders to share information and resources on ATOD prevention.

Throughout the convening, participants will gain in-depth, up-to-date insights into emerging cannabis trends and products. In addition, attendees will participate in general sessions and interactive workshops that explore effective prevention campaign strategies and learn best practices for engaging communities in meaningful, youth-led change.

Collectively, these four elements form a coordinated initiative that leverages youth leadership, local data, education, and community engagement. Assessment findings and feedback from Tulare residents identify youth as a priority target population for substance use prevention.

Of the 70,000 Tulare residents, one-third are under 18, with the largest age groups being youth under 15 (27%-29%) and young adults 15-29 (24%).

Economic challenges in Tulare also increase vulnerability to early substance use; with 17.9% of residents living below the poverty line (above the national average), and nearly 40% on Medicaid, there is an urgent need for public outreach. Additionally, a 10% uninsured rate leaves many youth without needed resources, and research shows financial instability and limited community support drive youth substance use.

Investing in prevention efforts can address these health gaps and serve as a model for similar communities.

The following goals outline the project’s approach to reducing underage cannabis use through education, youth leadership, and community engagement.
• Goal 1: Educate youth and adults about the laws, penalties, enforcement, and consequences associated with illicit and underage cannabis use through community outreach and partnerships.

TCOE will establish a countywide youth council to lead education and outreach. Members will partner with adults, schools, and community groups to deliver education on cannabis laws, penalties, and health impacts. Youth will co-create and deliver culturally relevant presentations and workshops, ensuring accurate, relevant prevention messaging that expands awareness and engagement. This process will also seek to engage Tulare youth organizations, adult mentors, and school districts in documenting the availability of illicit products in local stores, especially those nearest schools, products confiscated in school settings, and working with local code enforcement to protect students from the sale of these illicit products. • Goal 2: Increase community awareness of the risks associated with underage cannabis use to reduce the number of persons harmed by illicit cannabis use through local assessment and culturally relevant prevention initiatives/campaigns.

TCOE will develop and administer a community cannabis survey to assess local knowledge, behaviors, and perceptions on illicit cannabis use. Data will identify trends, gaps, and priority populations in Tulare and the surrounding areas. The community cannabis survey findings will inform youth-led prevention campaigns and program guide resources. Youth council members will interpret data and translate findings into outreach and education strategies, grounding prevention in real-time data and increasing youth engagement. Data-driven strategies raise community awareness, reduce misinformation, and decrease harm from illicit cannabis use. • Goal 3: Empower young people through positive youth development to create opportunities for educational activities and events that aim to reduce underage cannabis use and delay initiation among young people.

TCOE will implement a program guide based on FNL principles that provides structured opportunities for youth leadership, skill-building, and peer education to reduce cannabis use. Youth will lead educational activities and campaigns, and the countywide convening will allow them to showcase their work and share strategies. Consistent opportunities for leadership and engagement strengthen protective factors, shift peer norms, and increase youth ownership—reducing and delaying cannabis use. • Goal 4: Improve the long-term well-being and resiliency of young people through skill building and leadership development opportunities, and the development of supportive youth and adult relationships.

By integrating the youth council, program guide, community cannabis survey, and convening, TCOE will build a support system that fosters youth resilience and lasting well-being. Incorporating youth voice, skill-building, and community engagement ensures that prevention efforts create lasting opportunities for growth and connection. Strengthening protective factors significantly reduces substance use and improves mental health. This goal will support long-term decreases in underage cannabis use and promote healthier, more resilient youth and communities.

The project goals are grounded in evidence based and innovative practices that address both individual and community level factors to reduce youth substance use. The rationale for the approach is grounded in the Friday Night Live positive youth development framework, using youth participatory action research and peer mentoring to strengthen protective factors.

Friday Night Live Model
FNL emphasizes youth leadership, youth-adult partnerships, and community engagement. Research shows that youth-led, peer-to-peer approaches are more effective at influencing attitudes and behaviors by increasing relevance and credibility. FNL’s record in fostering engagement and community change makes it a strong model for addressing underage cannabis use in Tulare. According to the annual Youth Development Survey, 98% of high school and 96% of middle school youth say FNL helps them support peers in making healthy choices, and 98% of high schoolers report increased community engagement.

Positive Youth Development (PYD)
This project uses positive youth development, an evidence-based approach that builds youth strengths, skills, and opportunities. PYD strategies such as leadership development, skill-building, and civic engagement reduce substance use and risky behaviors. Engaging youth as leaders through the development of the TCYC and accompanying program guide will improve self-efficacy, decision-making, and belonging, supporting healthier outcomes and delayed substance use.

Youth Participatory Action Research (YPAR)
Creating a cannabis survey and related assessment tools reflects a commitment to youth participatory action research (YPAR) and data-driven prevention. YPAR engages youth in identifying issues, analyzing data, and using findings for action. Public health research shows that local assessment is critical for effective prevention and for ensuring that strategies meet specific community needs. A UC Berkeley-aligned review found 75% of YPAR projects significantly increased youth leadership, engagement, and data quality. Grounding prevention in local data and youth voice supports more targeted, impactful outcomes.

Peer-to-Peer Mentoring
Peer-to-peer mentoring is a core strategy throughout this project and reflects best practice in youth substance use prevention. Research shows that youth are most influenced by peers, making peer-led approaches highly effective for attitudes and behaviors around cannabis use. Statewide FNL data show that 63.1% of youth mentors became “well-informed” about how to influence peers to make healthy choices. Peer mentoring positions youth as mentors, educators, and role models, boosting credibility and creating positive peer influence.

Protective Factors and Connectedness
This project is grounded in research on protective factors, specifically school connectedness, adult support, and community engagement. Local California Healthy Kids survey data shows that only about half of Tulare County students feel connected to school (50–51%), highlighting its importance. Studies show that youth with strong connections are less likely to use drugs or engage in risky behaviors.

By integrating these frameworks, TCOE will implement a prevention strategy responsive to local needs, grounded in evidence, and aligned with Prop 64’s intent to reduce harm and improve public health and safety.

In support of the project, TCOE will utilize and build on its existing resources and collaborative initiatives. TCOE hosts two annual statewide conferences: the Leadership Training Institute (LTI) for adults and the FNL Youth Summit for youth. Both will be open to all participants and stakeholders in this project, providing opportunities to build capacity in best practices, prevention research, and youth-adult partnerships. To further support local impact, TCOE will utilize FNL toolkits, templates, and trainings on ATOD prevention and youth development. By building on these established infrastructures and prioritizing integration with ongoing public health campaigns, the project ensures that Prop 64 funding is maximized for sustainable, community-driven prevention. This approach highlights TCOE’s readiness to mobilize existing assets and demonstrates how those assets directly help overcome documented service gaps.

Project
Organizational
Capacity and
Coordination
The TCOE prevention department has access to interdepartmental support from its Business, Human Resources, Information Systems, and Communications departments and is uniquely positioned to implement and oversee prevention initiatives that engage and support youth. TCOE’s prevention department includes 24 professionals with decades of collective experience dedicated to youth development principles and practices. They bring a wealth of knowledge and expertise, providing leadership and direct service support through:
• Training and technical assistance
• Identification, facilitation, and maintenance of agency partnerships • Program design, development, and innovation
• Meaningful youth involvement
• Program evaluation and assessment
In support of the project, TCOE is dedicating portions of the following current positions:
• Prevention Program Manager (1) .20 FTE: has 25 years of experience leading youth development and education initiatives, oversees all project planning, fiscal management, and program evaluation
• Program Coordinator (1) .25 FTE: has 40 years of experience leading youth efforts, coordinates and oversees programs, coordinates professional interactions with subcontractors and partner agencies • Staff Development Prevention Coordinator (1) .10 FTE: has experience maintaining grant compliance, data reporting, and managing project planning and logistics for large-scale community events • Project Specialist (1) .25 FTE: has 15 years of grant management experience and provides organizational support to project staff and assists with the development, implementation, and maintenance of program documentation and structure
The proposed project will fund the following new positions:
• Program Analyst, (1) 1.0 FTE: develop and oversee programmatic-related tasks, oversee subcontractor and partner organizations to assure objectives are met in accordance with current youth development research and appropriate program components
• Prevention Specialist (2) 1.0 FTE: provide comprehensive prevention and intervention education to youth participants through the implementation of evidence-based programs, manage high-risk and diverse populations and deliver project components to community members
The following established management positions will provide project oversight and in-kind support to the grant:
• Director: has over 20 years of experience leading youth development programs and oversees all project planning and management. They will be the main contact and will provide administration and supervision of project staff
• Administrator: has over 20 years of experience in school site management, curriculum development, and student safety. They direct prevention and after-school initiatives and coordinate with diverse local and state agencies.
• Grant Coordinator: has 10 years of experience in grant and project management. They oversee contract deliverables, all aspects of reporting, and fiscal oversight
• Training Coordinator: has 10 years of experience providing technical assistance and training support to prevention programs. They assess and identify needs, and create and develop training and resources TCOE will use existing physical resources (office space, computer equipment, printers, etc.) to support the successful completion of the project.

As a statewide technical assistance provider, TCOE has access to a wide range of established partnerships and resources. TCOE will leverage these connections to engage leading subject-matter experts to strengthen the quality, relevance, and impact of project implementation • The Public Health Institute’s Policy Prevention branch, Getting it Right from the Start, brings extensive expertise in community-driven prevention strategies and public health approaches to youth cannabis use • Dr. Kathleen Tebb is an independent evaluator at the University of California, San Francisco, who has experience in public health, youthcentered research, data collection, and analysis of FNL programs • Dr. Timothy Fong of the University of California, Los Angeles, a nationally recognized expert in behavioral addictions and the adolescent brain, will provide guidance on youth risk factors, decision-making, and prevention strategies grounded in neuroscience
• William Perno, with Say San Diego will provide current, evidenceinformed insights on cannabis trends, terminology, and prevention practices to ensure programming remains responsive and up to date TCOE has also identified the following youth-serving and community organizations in Tulare County as partners in the proposed project:
• Tulare County Sheriff
• Family Healthcare Network
• Family Services of Tulare County
• Tulare Police Department
• Turning Point of Central California
• Community Services Employment Training
• West Visalia Kiwanis
The City of Tulare and TCOE are prepared to execute and receive funding, supported by robust business departments that manage all fiscal activities and compliance requirements and are well-versed in grant management, procurement, and contract oversight. These internal structures enable all necessary approvals and contract executions to occur without delay. Upon award, both entities are positioned to begin project implementation to advance objectives and goals. This operational readiness demonstrates a commitment to and capacity for quick action, ensuring services are launched in a timely manner to support youth cannabis prevention efforts across Tulare.

Project Evaluation TCOE will use a collaborative data-collection and evaluation plan to measure the project's success and impact, aligned with the goals and objectives identified in the Work Plan. The evaluation approach will include both process measures and outcome measures to assess implementation quality, youth engagement, and progress toward reducing underage cannabis use and related harms. This structure allows TCOE staff to monitor project activities in real time while also drawing on an evaluator with experience in public health, youth-centered research, data collection, and analysis. TCOE staff are well-positioned to track implementation, as they directly manage recruitment, youth engagement, training, presentations, outreach, and project coordination. This process will involve the independent evaluator, Dr. Kathleen Tebb of UCSF. Their research focuses on positive youth development, health behaviors, and resilience, with an emphasis on sexual and reproductive health. She has led large randomized controlled trials, developed innovative mobile health and computer-based interventions, and is recognized for her collaborative, community-based, and patient-centered research. Dr. Tebb’s expertise in evaluation, data collection, and analysis will ensure that project outcomes are rigorously assessed.

During start-up, TCOE will finalize project roles, implementation protocols, data collection tools, timelines, and reporting procedures. Staff and partners will work together to review the Work Plan, outcomes, and documentation to ensure consistency across the project. Tools to be finalized include sign-in sheets, attendance logs, pre- and post-survey forms, social media tracking forms, focus group protocols, and event reporting templates to collect quantitative data for each goal.

During implementation and service delivery, TCOE will review and record progress to ensure outcomes are met and delivered as intended.

Outcomes will include TCYC recruitment and retention, meeting frequency and attendance, training completion, presentations delivered, curriculum development milestones, focus groups, convenings, survey implementation, educational materials produced, and social media outputs. Staff will review implementation progress to the Work Plan and use findings to make timely revisions.

To support continuous improvement, TCOE will maintain structured data records, including rosters, agendas, attendance logs, event registrations, training records, survey administration logs, and social media analytics reports. TCOE staff, partners, and the evaluator will meet monthly to review data, assess challenges, and identify opportunities for improvements. This process will ensure project goals are completed as outlined in the Work Plan and that reported outcomes are met and used to strengthen project impact for the future.

TCOE will use a structured data-collection process to measure project success and impact, aligned with the goals and objectives outlined in the Work Plan. Both process and outcome data will be collected by TCOE staff and entered into a centralized tracking system for ongoing review. To organize project data, TCOE will use project management software to track and measure project components, including TCYC membership and attendance, trainings, presentations, curriculum development, focus groups, youth convening participation, survey dissemination, educational materials, social media outputs, and partner engagement. The project management system will document activity dates, audience, location, staff lead, related Work Plan objective, and key process measures such as the number of participants reached, materials distributed, and posts completed.

To measure changes in knowledge, attitudes, confidence, and perceived harm, TCOE will administer pre/post surveys to TCYC participants and adult allies, and evaluations to convening participants, through an online assessment platform. TCOE will contract with Dr. Kathleen Tebb, Ph.D., a developmental and health research psychologist whose extensive experience includes developing, evaluating, implementing, and disseminating evidence-based interventions to promote health equity among diverse and underserved adolescents, young adults, and their families. She will develop a summary of findings supported by a one-page infographic to highlight efforts and gain community support to advance the work.

For curriculum review and youth leadership activities, TCOE will use focus groups and feedback forms to collect qualitative data and cultural responsiveness. For Goal 2, TCOE will administer a countywide youth cannabis survey through an online digital platform. Outreach and response rates will also be tracked in the project management software. The survey will also collect demographic information used to assess representation and trends across Tulare County. Social media data, including impressions, reach, engagement, and views, will be collected directly from platform analytics and entered into a monthly social media reporting spreadsheet.

When using outside data sources, such as California Healthy Kids Survey results or Public Health Institute cannabis policy scorecards, TCOE will rely on publicly available reports when possible. If non-public data are needed, TCOE will follow internal procedures to establish required data-sharing agreements. This approach will allow TCOE to measure outcomes and use findings to improve project effectiveness throughout the grant period.

PART IV: PROJECT
BUDGET

ATTACHMENT
The Budget Attachment must be filled out completely and accurately.

Applicants are solely responsible for the accuracy and completeness of the information entered in the Budget Attachment. All project costs must be directly related to the objectives and activities of the project, demonstrating how the funds will be used to address the local needs due to the impact of legalizing cannabis in California. The Budget Table must cover the entire 66-month grant period. For additional guidance related to allowable uses of grant funds, refer to pages 8-15 of the Proposition 64 Request for Proposals (RFP).

Project Budget Attachment
Appendix_I_Project_Budget_COTTCOE.xlsx

PART V -
ATTACHMENTS:

MANDATORY AND

OPTIONAL
In addition to the Budget Attachment, the list of mandatory attachments include: Project Work Plan Letter of Eligibility Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement Criteria for Non-Governmental Organizations Receiving BSCC Funds The Governing Board Resolution attachment upload is optional at Application submission. However, it will be required if the project is awarded Prop 64 Cohort 4 Grant Funds. These documents are stand-alone documents available on the BSCC Proposition 64 Homepage:
http://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/.

Download, complete, and upload where prompted below.

PROJECT WORK PLAN
Appendix_G_Project_Work_Plan_COTTCOE.docx
Letter of Eligibility
Appendix_A_Letter_of_Eligibility_COTTCOE.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement Appendix_E_Certification_of_Compliance_COTTCOE.pdf
Criteria for Non-Governmental Organizations Receiving BSCC Funds as a Subcontractor Appendix_F_Criteria_and_Assurance_for_NGO_COTTCOE.pdf
Governing Board
Resolution (Optional)
Prop 64 PH&S Grant Project Work Plan
Complete this required document. You will be prompted to upload this attachment to the BSCC Submittable Application.

Instructions: Applicants must complete a Project Work Plan using the format below. Provided goals and objectives must have a clear relationship to the need and intent of the grant. The Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. The plan must identify the top three goals and corresponding objectives, with a minimum of one goal pertaining to each identified PPA. Completed plans should identify:

1. the project’s top goals and objectives.

2. how the goal(s) will be achieved in terms of the activities/services, responsible staff/partners, and the timelines.

3. a list of the data elements to be collected.

Name of City or
County Applicant: City of Tulare
(1) Goal: Educate youth and adults about the laws, penalties, enforcement, and consequences associated with illicit and underage cannabis use through community outreach and partnerships.

Objectives (A., B., etc.) A. Through creation of the TCYC, increase Tulare County youth (under age 21) engagement in cannabis prevention initiatives
B. By the end of the project, increase access to culturally relevant prevention education in Tulare County Process Measures and
Outcome Measures:

1. The number of middle and high schools represented by the TCYC

2. The total number of meetings held per quarter and their attendance rates

3. Adherence to TCYC process, procedures, roles and responsibilities

4. Number of TCYC members who complete training on leadership, cannabis prevention strategies, and cannabis regulations

5. Total number of educational materials produced by TCYC

6. Total number of unique social media graphics produced by TCYC

7. Total impressions, engagement, views, and reach on social media platforms of project-specific posts Project activities that support the identified goal and objectives:

Responsible staff/partners: Timeline
Start Date End Date

1. TCOE will establish a Tulare County Youth
Council (TCYC) of up to 12-15 members (ages
14-20) to partner with adult allies, schools, and
community organizations and deliver education on
cannabis laws, penalties, and the health impacts
of underage cannabis use

1. TCOE

2. TCOE, TCYC

3. TCOE, TCYC

4. TCOE, TCYC

5. TCOE, TCYC

1. July 1, 2026
(Annually)

2. Jan. 1, 2026
(Annually)

3. Jan. 1, 2027
(Annually)

4. Jan. 1, 2027

1. Dec. 31, 2026
(Annually)

2. Dec. 31, 2031
(Annually)

3. Dec. 31, 2031
(Annually)

4. Jan. 1, 2027

2. TCOE and TCYC will develop up to 2
presentations for adult allies focused on cannabis
education best practices and relevant data

3. TCOE and TCYC will deliver up to 2 presentations
for adult allies focused on cannabis education
best practices and relevant data

4. TCYC will develop up to 2 trainings for law
enforcement focused on enforcement strategies,
illicit market access, and compliance awareness

5. TCYC will deliver up to 2 trainings for law
enforcement focused on enforcement strategies,
illicit market access, and compliance awareness

6. TCOE and TCYC will develop up to 2 youthfocused presentations in Tulare County on topics related to illicit cannabis use prevention

7. TCYC will deliver up to 6 youth-focused
presentations, led by the TCYC, in Tulare County
on topics related to illicit cannabis use prevention

8. TCYC will conduct a social media campaign (one
post per month) to promote healthy behaviors and
environments that minimize illness, injury, and
other harms associated with underage cannabis
use

9. TCOE and TCYC will develop and disseminate
multi-lingual culturally relevant educational
materials including up to 4 digital graphics and 4
printed materials (i.e. brochures, infographics,
postcards, etc.) that focus on cannabis use
prevention

6. TCOE, TCYC

7. TCOE, TCYC
(Annually)

5. Jan. 1, 2027
(Annually)

6. Jan. 1, 2027
(Annually)

7. Jan. 1, 2027
(Annually)

8. Jan. 1, 2027
(Annually)

9. Jan. 1, 2027
(Annually)
(Annually)

5. Dec. 31, 2027
(Annually)

6. Jan. 1, 2027
(Annually)

7. Dec. 31, 2027
(Annually)

8. Dec. 31, 2027
(Annually)

9. Dec. 31, 2027
(Annually)
List data and sources to be used to measure outcomes:

1. TCYC roster and sign in sheets

2. TCYC participant pre/post surveys

3. Getting it Right from the Start, a project of the Public Health Institute (PHI), 2025 Annual State of Cannabis Policy in California Scorecards

4. Social media analytics reports

5. Training and presentation evaluations

(2) Goal: Increase community awareness of the risks associated with underage cannabis use to reduce the number of persons harmed by illicit cannabis use through local assessment and culturally relevant prevention initiatives/campaigns.

Objectives (A., B.,
etc.)
A. Decrease the number of youth (under age 21) respondents reporting use within the last 30 days B. Increase the percentage of respondents (under age 21) who believe their peers or parents would disapprove of cannabis use.

C. How easy it is for community members (especially youth) to obtain cannabis in their specific neighborhood.

D. The percentage of respondents who can correctly identify local laws Process Measures
and Outcome
Measures:

1. The number of respondents to community cannabis survey

2. Comparison of community cannabis survey respondent demographics to city of Tulare and/or Tulare County demographics

3. The number of hard copy flyers and digital posts disseminated to promote the community cannabis survey Project activities that support the identified goal and objectives:

Responsible
staff/partners:

Timeline
Start Date End Date

1. TCOE will facilitate 1-2 Youth Participatory Action
Research (YPAR) trainings for TCYC

2. TCOE will implement a community cannabis survey
(with a goal of at least 1,000 respondents) to
assess local knowledge, behaviors,
and perceptions related to cannabis use

3. TCOE will disseminate countywide community
cannabis survey through YPAR initiative engaging
TCYC members

4. TCOE will produce and distribute 2 countywide
reports of the community cannabis survey findings
and analysis

5. TCOE will create and distribute 2 infographics of
countywide community cannabis survey findings

6. TCYC will use survey findings to identify audience
and design social media content and educational
materials

7. TCYC will conduct up to 2 townhall meetings to
announce the findings of the community cannabis
survey and plans to reduce underage cannabis use

1. TCOE

2.TCOE, Independent
Evaluator - UCSF

3. TCOE, Independent
Evaluator - UCSF

4. TCOE, Independent
Evaluator - UCSF

1. Oct. 1, 2027

2. Jan. 1, 2028
(Annually)

3. Jan. 1, 2028

4. July 1, 2028

5. July 1, 2028

6. July 1, 2028

7. Oct.1, 2028

1. March 31, 2028

2. March 31, 2028

3. March 31, 2028

4. Sept. 30, 2028

5. Sept. 30, 2028

6. Sept. 30, 2028

7. Dec. 31, 2028
List data and sources to be used to measure outcomes:

1. Number of respondents to countywide community cannabis survey

2. Analysis of countywide community cannabis survey data

3. California Healthy Kids Survey
(3) Goal: Empower young people through positive youth development to create opportunities for educational activities and events that aim to reduce underage cannabis use and delay initiation among young people.

Objectives (A., B.,
etc.)
A. By the end of the project, increase understanding of the risks of underage cannabis use amongst youth (under 21 years old) in Tulare County
B. By the end of the project, TCOE will expand leadership opportunities for youth (under 21 years old) in Tulare County in the area of cannabis use prevention
C. Through implementation of the funded project, TCOE will improve the perception of self-efficacy of youth (under 21 years old) in Tulare County
D. Through implementation of the funded project, youth (under 21 years old) in Tulare County TCOE will increase a sense of hopefulness
Process Measures
and Outcome
Measures:

1. The number of program guide modules completed within timeframe

2. Total number of countywide youth (under 21 years old) convening participants in attendance and school/city representation

3. The number of trainings/sessions at the countywide youth convening focused on underage cannabis use prevention

4. The number of toolkits/ resources distributed at the countywide youth convening

5. The number of youth (under 21 years old) recruited to focus groups versus the number of youth who complete the focus group

6. The demographics of focus group participants compared to city and county demographics

7. The quantitative rating from participants on how "relevant" the program guide language and scenarios are Project activities that support the identified goal and objectives:

Responsible
staff/partners:

Timeline
Start Date End Date

1. TCOE will develop a pre/post survey of perceptions,
behaviors, and knowledge of underage cannabis
use for members of the TCYC (will be updated
annually as needed)

2. TCOE will administer a pre/post survey of
perceptions, behaviors, and knowledge of underage
cannabis use for members of the TCYC and repeat
annually

3. TCOE will develop a program guide rooted in FNL
principles and practices that provides structured
opportunities for year-long youth leadership, skill
building, and peer-to-peer education to decrease
youth cannabis use

4. TCOE will pilot a program guide with members of
TCYC

5. TCOE will conduct up to 3 focus groups to evaluate
the effectiveness and relevancy of the youth
leadership and underage cannabis use prevention
program guide content

6. TCYC will coordinate 1 countywide youth convening
for high-school aged youth that focuses on ATOD
prevention and education

1. TCOE, Independent
Evaluator - UCSF

2. TCOE

3. TCOE, Independent
Evaluator - UCSF

4. TCOE

5. TCOE

6. TCOE, TCYC

7. TCOE, Independent
Evaluator - UCSF

1. July 1, 2026
(Annually)

2. Jan. 1, 2027
(Annually)

3. July 1, 2026

4. Jan. 1, 2026

5. Oct. 1, 2027

6. Oct. 1, 2027
(Annually)

7. Oct. 1, 2027

1. Sept. 31, 2026
(Annually)

2. March 31, 2027
(Annually)

3. Dec. 31, 2031

4. June 30, 2027

5. Dec. 31, 2027

6. Dec. 31, 2027
(Annually)

7. Dec. 31, 2027

7. TCOE will produce and recommended program
guide edits report based on focus group analysis
List data and sources to be used to measure outcomes:

1. TCYC roster and sign in sheets

2. TCYC participant pre/post surveys

3. Countywide youth convening registrations

4. Countywide youth convening evaluations and analysis
(4) Goal: Improve the long-term well-being and resiliency of young people through skill building and leadership development opportunities, and the development of supportive youth and adult relationships.

Objectives (A., B.,
etc.)
A. Adults working on the project will identify an increase in the level of youth (under age 21) leadership using the Hart’s Ladder of Youth Participation
B. Maintain retention rate of TCYC members annually
C. Increase in number of TCYC members who report they feel safe to share their opinions during meetings D. Increase in number of TCYC members who report they have the knowledge to create change in their community
E. Increase in TCYC members who report confidence in leading a meeting with youth (under age 21) and adults F. Percentage of TCYC members who report that participation in the project has expanded their network of adult allies
Process Measures
and Outcome
Measures:

1. Number of adult allies who complete prevention and youth leadership development training

2. Number of TCYC members who participate in leadership development training

3. Number of meetings/ agenda items facilitated by TCYC youth members and adult allies

4. Number of merchant partners who commit to work with the TCYC

5. Number of local agencies who collaborate with the TCYC directly

6. Number of community presentations facilitated by TCYC members

7. Number of TCYC educational meetings held with elected officials/stakeholders Project activities that support the identified goal and objectives:

Responsible staff/partners: Timeline
Start Date End Date

1. TCOE will deliver 2 trainings for FNL adult allies
focused on proven prevention and youth
leadership development strategies.

2. TCOE will provide 1 training for adult allies on
Hart’s Ladder of Youth Participation

3. TCOE will host 1 chapter meeting facilitation
training to develop TCYC member capacity to
facilitate council meetings

1. TCOE

2. TCOE

3. TCOE, TCYC

4. TCOE, TCYC

5. TCOE, Sheriff
Department, CSET,
Family Health Care
Network, Visalia Pro
Youth, Family

1. July 1, 2026

2. July 1, 2026

3. Jan. 1, 2027

4. Jan. 1, 2027
(Annually)

5. Jan. 1, 2027

6. Jan. 1, 2027
(Annually)

7. April 1, 2027

1. Dec. 31, 2026

2. Septs 30, 2026

3. Dec. 31, 2027

4. March 31, 2027
(Annually)

5. Dec. 31, 2027

6. Jan. 1, 2027
(Annually)

7. Dec. 31, 2027

4. TCOE and TCYC will develop “Community
Agreements” for participation of youth and adult
partners

5. TCOE will engage TCYC members with up to 10
partner agencies to expand their professional
network and increase access to decision makers

6. TCOE and TCYC will conduct an annual
educational visit to California Capitol
(Sacramento, California) to introduce the TCYC
and cannabis prevention project

7. TCYC will conduct 1-3 meeting(s) with local
cannabis retailors to reduce underage access to
cannabis

8. TCOE will schedule meetings with local
representatives to meet with TCYC
Services of Tulare
County, etc.

6. TCOE

7. TCOE, TCYC

8. TCOE

8. April 1, 2027 8. Dec. 31, 2027
List data and sources to be used to measure outcomes:

1. TCYC participant pre/post surveys

2. TCYC attendance logs
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$1,001,413 $3,123,587 $4,125,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$375,000
$1,001,413 $3,123,587 $4,500,000
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
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Percentage of Grant Funds Dedicated to PPA 1: Public Safety/Enforcement (excludes amount budgeted for Indirect Costs) 22.25%
Budget Category
TOTAL

6. Other (Travel, Training, etc.)

1. Salaries and Benefits

2. Services and Supplies
TOTAL
Description of Services or
Supplies
2a. Services and Supplies
1a. Salaries and Benefits
Calculation for Expenditure
Position Title

4. Non-Governmental Organization (NGO) Subcontracts
2b. Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives. 1b. Salaries and Benefits Narrative: Provide a brief description for each position that addresses their role on the grant project.

5. Equipment/Fixed Assets

7. Indirect Costs (For PPAs 1 through 4) $375,000

3. Professional Services or Public Agency Subcontracts
Name of City or County Applicant: City of Tulare
(Show as either % FTE or Hourly Rate) & Benefits
TOTAL
2026 Proposition 64 Public Health & Safety Grant Program - Proposal Budget and Budget Narrative Grant Term: July 1, 2026 through December 31, 2031
Note: Budget Categories 1 - 7 will auto-populate based on the information entered in the sections below.

Do not alter or recreate this budget template. Applicants that do not use the BSCC Budget Template will be disqualified.

A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$1,001,413 $3,123,587 $4,125,000
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$1,001,413 $3,123,587 $4,125,000
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
Year 1- Salaries/Benefits-$506,788, Materials/Supplies-$12,500,Services/Operating-$293,234, Indirect-$47,614=Total $860,136 Year 2- Salaries/Benefits-$541,922, Materials/Supplies-$5,000, Services/Operating-$206,709; Indirect-$44,163= Total $797,794 Year 3- Salaries/Benefits-$575,846, Materials/Supplies-$5,000, Services/Operating-$156,709; Indirect-$43,222= Total $780,777 Year 4- Salaries/Benefits-$628,399, Materials/Supplies-$5,000, Services/Operating-$156,709; Indirect-$46,300= Total $836,408 Year 5- Salaries/Benefits-$629,149, Materials/Supplies-$5,000, Services/Operating-$125,709, Indirect-$44,528= Total $804,386 Year 5.5 (Time to Assist Six Month Evaluation/Audit Period) Salaries/Benefits-$32,190, Materials/Supplies-$2,448, Services/Operating-$8,342, Indirect-$2,519= Total-$45,499 Year 1 Salaries with Benefits- Staff Development Coordinator-$216,344*10%=$21,634 Program Analyst-$135,675 @100%, Program Coordinator-$204,820*25%=$51,205, Program Manager-$252,984*20%=$50,597, Prevention Specialist-$107,404 @100%, Prevention Specialist-$107,404@ 100%, Project Specialist-$131,481*25%=$32,870 Year 2 Salaries with Benefits-Staff Development Coordinator-$221,705*10%=$22,171, Program Analyst-$144,318@100%, Program Coordinator-$217,318*25%=54,330, Program Manager-$268,091*20%=$53,618, Prevention Specialist-$116,005@100%, Prevention Specialist-$116,005@100%, Project Specialist-$141,905*25%=$35,476 Year 3- Salaries with Benefits- Staff Development Coordinator-$227,163*10%=$22,716, Program Analyst-$153,572@100%. Program Coordinator-$230,630*25%=$57,658, Program Manager-271,315*20%=54,263, Prevention Specialist- $125,341 @ 100%, PreventionSpecialist-$125,341@100%, Project Specialist-$147,821*25%=$36,955 Year 4 Salaries with Benefits- Staff Development Coordinator-$232,752*10%=$23,275, Program Analyst-$167,397@100%. Program Coordinator-$248,746*25%=$62,187. Program Manager-$285,868*20%=$57,174, Prevention Specialist-$139,422@100%, Prevention Specialist-$139,422@100%, Project Specialist-$158,086*25%=$39,522 Year 5 Salaires with Benefits- Staff Development Coordinator-$238,481*10%=$23,848, Program Analyst-$170,222@100%, Program Coordinator-$249,884*25%=$62,471, Program Manager-$289,264*20%=$57,853, Prevention Specialist-$137,767 @ 100%, Prevention Specialist-$137,767@ 100%, Project Specialist-$156,883*$25%=39,221 Year 5 Salaries with Benefits (Evaulation/Audit)- Program Coordinator-$128,759*25%=$32,190 Personnel & Administrative Resources - TCOE will utilize existing internal infrastructure to support the successful completion of the project, providing all necessary office space, computer equipment, high-speed internet, and printing resources at no additional cost to the grant. By leveraging these established physical assets, the project ensures that the maximum amount of funding is directed toward direct program implementation and comprehensive technical assistance.

Contractual & Consultant Services -To ensure the highest quality of evidence-based programming, TCOE will engage a multidisciplinary team of subject matter experts: Public Health Institute (Policy Prevention Branch): Will lead community-driven prevention strategies and public health frameworks regarding youth cannabis use. Dr. Kathleen Tebb (UCSF): Will serve as the independent evaluator, overseeing data collection, youth-centered research, and rigorous analysis of FNL programming. Dr. Timothy Fong (UCLA): Will provide specialized guidance on neuroscience, behavioral addictions, and adolescent brain development to ground the project in clinical expertise. William Perno (Say San Diego): Will provide ongoing insights into emerging cannabis trends and terminology to ensure all educational materials remain current and responsive.

Travel & Mileage - Budgeted funds are requested for mileage reimbursement and travel expenses to support the project's technical assistance mandate. These funds will enable TCOE personnel to provide on-site support to FNL partners, attend strategic planning sessions with our collaborators, and ensure consistent project oversight in Tulare. All mileage will be reimbursed at the standard federal/state rate to cover the wear and tear and fuel costs associated with extensive field work.

Strategic Partnerships - As the primary technical assistance provider, TCOE will leverage its vast network of established partnerships to scale project impact. These funds will support the coordination of these high-level collaborations, ensuring that the expertise of our consultants is effectively integrated to strengthen the quality and relevance of all project deliverables.

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Description of Subcontracts Calculation for Expenditure TOTAL
3a. Professional Services or Public Agency Subcontracts 4a. Non-Governmental Organization (NGO) Subcontracts
3b. Professional Services or Public Agency Subcontracts Narrative: List each consultant and/or public agency that will receive grant funds. Provide a brief description of the services that will be provided.
4b. Non-Governmental Organization (NGO) Subcontracts Narrative: List each NGO subcontractor that will receive grant funds. Provide a brief description of the services that will be provided. 5a. Equipment/Fixed Assets
Description of Equipment/Fixed
Assets Calculation for Expense
Calculation for Expenditure
Tulare County Office of Education Year 1- $860,136; Year 2- $797,794, Year 3- $780,777; Year 4- $836,408 Year 5- $804,386; Year 5.5- $45,553
Description of Professional
Service(s)
TOTAL
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
A. Grant Funds for
PPA 1: Public
Safety/Enforcement
B. Grant Funds for
PPA 2, 3, and/or 4
Total Requested
Grant Funds
(A+B)
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
Grant Funds
Total Requested
Grant Funds
$375,000 $375,000
$618,750
$0 $0
$825,000
Please see Instructions tab for additional information regarding Indirect Costs.

If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.

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For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 15 percent (15%) of all grant-funded costs, excluding equipment and fixed assets. Applicable if the applicant does not have a federally approved indirect cost rate.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of all grant-funded costs, excluding equipment and fixed assets. Applicable if the applicant has a federally approved indirect cost rate. Amount claimed may not exceed the applicant's federally approved indirect cost rate.

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
$375,000 $375,000
TOTAL
7a. Indirect Costs
Description of Other (Travel,
Training, etc.) Calculation for Expense
TOTAL
6a. Other (Travel, Training, etc.)
5b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.
6b. Other (Travel, Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least one 2-day trip to Sacramento for 3-5 key grant team members.
7b. Indirect Costs Narrative:

Enter narrative here. You may expand row height if needed. If using a federally approved indirect cost rate, please include the rate in the narrative.

CITY OF TULARE
BSCC 1474-26
PAGE 1 OF 1
Appendix A:

PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT PROGRAM

SCORING PANEL ROSTER
Name Title Organization/Agency
Ella Ban Environmental Scientist California State Water Resources Control Board
Jose Barajas Assistant Branch Chief California Department of Cannabis Control
Jacqueline Campion Deputy Director, Policy & Research California Department of Cannabis Control
Brittany Falcon Program Analyst II Board of State and Community Corrections
Jason Grundel Deputy State Public Defender State of California, Office of the State Public Defender
Jim Keddy Executive Director Youth Forward
Colin Medigovich Strategic Intelligence Analyst California Governor’s Office of Emergency Services
Nikkole Melgoza Office of Program Operations California Department of Corrections and Rehabilitation
Nancy O’Malley District Attorney (Ret.) Alameda County
Douglas Roehler Staff Services Manager I California Department of Cannabis Control
Killi Seto Deputy Lieutenant San Joaquin County Sheriff’s Office
Douglas Smurr Attorney IV / Assistant General
Counsel
California Department of
Cannabis Control
Doug Snell Correctional Lieutenant (Ret.) California Department of Corrections and Rehabilitation
George Tiongson Sergeant California Department of
Cannabis Control
Kellie Vasen Attorney IV California Department of
Cannabis Control

CITY OF TULARE
BSCC 1474-26
PAGE 1 OF 2
APPENDIX B:

CRITERIA AND ASSURANCE FOR NON-GOVERNMENTAL ORGANIZATIONS

THAT RECEIVE BSCC GRANT FUNDS AS A SUBCONTRACTOR
The Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Program, Cohort 4, includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Prop 64 PH&S grant funds.

These requirements are as follows.

Any non-governmental organization that receives Prop 64 PH&S grant funds must:
• Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date of the Grantee’s Grant Agreement with BSCC.

Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant’s Grant Agreement with BSCC. • Be registered with the California Secretary of State’s Office, if applicable. • Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.

In the table below, provide the name of the Grantee and list all subcontracted third parties.

See next page for signature block.

Name of Grantee:

Name of Subcontracted Third
Party Address Email / Phone Meets All
Requirements
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐
Yes ☐ No ☐

CITY OF TULARE
BSCC 1474-26
PAGE 2 OF 2
APPENDIX B:

CRITERIA AND ASSURANCE FOR NON-GOVERNMENTAL ORGANIZATIONS

THAT RECEIVE BSCC GRANT FUNDS AS A SUBCONTRACTOR
Grantees are required to update this list and submit it to BSCC any time a new third-party subcontract with an NGO is executed after the initial assurance date. Grantees shall retain (on site) applicable source documentation for each subcontracted party that verifies compliance with the requirements listed in the Prop 64 PH&S RFP. These records will be subject to the records and retention language found in the Standard Agreement.

Unless prior approval is obtained, the BSCC prohibits disbursement or reimbursement to any NGO that does not meet the requirements listed above and for which the BSCC does not have a signed Criteria and Assurance form on file.

A signature below is an assurance that all requirements listed above have been met.

AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)

NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS

STREET ADDRESS CITY STATE ZIP CODE
APPLICANT’S SIGNATURE (verified e-signature is acceptable) DATE x

Item #: 7.1
Public Hearing
Staff Report
City Council
Date: September 1, 2026
Department: Engineering Services - Engineering
Submitted by: Michael Winton, Deputy City Engineer
Agenda Title: Resolution of Necessity for an Overhead Utility Easement

RECOMMENDED ACTION
Adopt a resolution of necessity for APN 172-370-032 (“Property”) authorizing the City Attorney to take the steps necessary to finalize the acquisition of an overhead utility easement.

ALIGNMENT WITH STRATEGIC PRIORITIES
Infrastructure and Transportation

SUMMARY
The City, on behalf of Southern California Edison, desires to acquire an overhead utility easement across the Property, as is necessary for utility relocations related to improvements along Tulare Avenue (State Route 132) currently being constructed by Woodside Homes.

To date, the Owner of Record has not accepted the offer.

The attached Resolution of Necessity must be passed by 2/3 vote of council (or 4 of 5 in favor) and would authorize the City Attorney to initiate an Eminent Domain process, if necessary, to secure the parcels for the desired project. Such process would require a complaint to be filed in Superior Court along with a deposit equal to the fair market value appraisal obtained by the City for the subject property. The City would also request an order of immediate possession from the court, which would provide the City with the ability to obtain the overhead utility easement before the Eminent Domain court proceedings have been completed.

FISCAL IMPACT & FUNDING SOURCES
The cost of acquiring this overhead utility easement will be paid by the developer.

ENVIRONMENTAL REVIEW
This action does not constitute a “project” pursuant to the California Environmental Quality Act (CEQA).

POTENTIAL CONFLICT OF INTEREST
Staff is not aware of any conflicts of interest.

LEGAL REVIEW
This item has been reviewed by the City Attorney’s Office.

PUBLIC NOTICE
On June 30, 2026, a Notice of Intent regarding Adoption of a Resolution of Necessity to Acquire Property by Eminent Domain was mailed to all persons whose names appear on the last equalized County Assessment Roll.

ALTERNATIVE ACTION

1. Approve with changes

2. Deny

3. Table

ATTACHMENTS

1. Resolution

2. Exhibit A – Legal Description

3. Exhibit B – Notice of Intent

4. Exhibit C1 – Offer Letter

5. Exhibit C2 –Background Information

6. Exhibit D – Appraisal
Reviewed/Approved: TG
RESOLUTION 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULARE

APPROVING THE ACQUISITION OF AN INTEREST EASEMENT FOR PUBLIC UTILITY PURPOSES ACROSS APN 172-370-032
WHEREAS, the City Council of the City of Tulare has approved a project that includes Southern California Edison utility relocations along Tulare Avenue (State Route 137) and an overhead utility easement is required at the northwest corner of Tulare Avenue and Morrison Street; and WHEREAS, the City intends to carry out and make effective the principal purpose pursuant to Code of Civil Procedure § 1240.120(a), and in connection with the project, acquire interest in certain real property more specifically described in Exhibit A to this resolution. The stated public use is a function of Southern California Edison, a public utility; and
WHEREAS, the City is authorized to acquire the interests in the property described in Exhibit A herein and exercise the power of eminent domain for the public use set forth herein in accordance with the California Constitution and the California Eminent Domain Law, Code of Civil Procedure §1230.010 et. Seq. and pursuant to California Government Code §37350.5 and §38730 and Code of Civil Procedure §1240.125; and
WHEREAS, numerous contacts have been made by Woodside Homes with the Owner of Record, and a written offer was made by Woodside Homes to the Owner of Record on June 25, 2026, but has not been accepted; and
WHEREAS, the interest in the real property to be acquired consists of an overhead utility easement. The property to be acquired is described and shown in Exhibit A, attached hereto and incorporated herein by reference, together a map thereof; and WHEREAS, on June 30, 2026, there was mailed a “Notice of Intent” regarding Adoption of a Resolution of Necessity to Acquire Property by Eminent Domain (“Notice of Intent”) of the interest in the real property described in Exhibit A herein, which Notice of Intent is attached hereto as Exhibit B and is incorporated herein by this reference. Said Notice of Intent was mailed to all persons whose names appear on the last equalized County Assessment Roll. Said Notice of Intent advised said persons of their right to be heard on the matter referred to therein on the date and at the time and place stated therein; and
WHEREAS, the hearing set out in said Notice of Intent was held on July 21, 2026, at the time and place stated therein, and all interested parties were given an opportunity to be heard following which the hearing was closed.

NOW, THEREFORE, based on the evidence presented, the City Council of the City of Tulare, by vote of two-thirds or more of its members, FINDS, DETERMINES, DECLARES, AND RESOLVES each of the following:

Section 1. The public interest and necessity require the Project.

Section 2. The Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury.

Section 3. The property described herein Exhibit A is necessary for the Project.

Section 4. The offer required by §7267.2(a) of the Government Code, together with the accompanying statement of and summary of the basis of the amount established as just compensation, was made to the Owner of Record, which offer and accompanying statement/summary were in a form Resolution 2026-XXX

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Tulare City CouncilSeptember 1, 2026

Tulare City Council
September 1, 2026