AGENDA
Regular Meeting
TULELAKE CITY COUNCIL
March 04, 2025
5:30 PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.
1. Call to order the special meeting of March 04, 2025.
2. Pledge of Allegiance
3. Approval of the February 18, 2025, regular meeting minutes. Discussion/Action.
4. Approval of the February 24, 2025, special meeting minutes. Discussion/Action.
5. Approval of the payments of bills. Discussion/Action.
6. Comments from the public.
This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.
7. Approval of Resolution 25-03, "A Resolution of the City Council of Tulelake, California, approving the Library Manager, Kailee Wood, to apply for and accept grant funds for the update and improvement of the City of Tulelake Library. Discussion/Action. (Library Branch Manager)
8. Discussion and possible approval to apply for a grant through the Department of Interior for slip-on tanks for both the Tulelake Multi-County Fire Department and the City of Tulelake. Discussion/Action. (Director of Public Works/TMCFD Fire Chief)
9. Discussion and possible approval of sponsoring the 4* grade AAU Basketball Team.
Discussion/Action. (Officer Ruiz)
10. Discussion and approval of City hosting movies in Otis Roper Park in the warm nights of spring and summer. Discussion/Action. (Officer Ruiz)
11. Discussion on the ability to bank holiday hours and use as time off later.
Discussion/Action. (Officer Ruiz)
12. Approval of annual raise for Officer Ruiz on his one-year anniversary to step 9 base pay.
Discussion/Action. (Chief Hoy, Officer Ruiz)
13. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. Chief Resilience Officer, Jenny Coelho
c. Interim City Hall Administrator, Aissa Martinez
d. Director of Public Works, Jose Perez
e. Finance Director, Will Sargent
COMMENTS FROM ADMIN AND STAFF:
14. Comments from City Engineer
15. Comments from City Attorney
16. Comments from City Building Inspector (Steve Sluss)
17. Comments from Library Branch Manager (Kaylee Wood)
18. Comments from Police Officer (Jorge Ruiz)
19. Comments from City Treasurer (Sara Luscombe)
20. Comments from City Administrative Clerk (Cecilia Alvarado)
21. Comments from Council Member Henry Ebinger
22. Comments from Council Member Margie Cordonier
23. Comments from Council Member Teresa Williams
24. Comments from Council Member Bryan Hendricks
25. Comments from Council Member Tom Cordonier
26. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134.
Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.
The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.
The City Finance Director, Will Sargent, CPA, may appear by telephone from 125 Riverside Drive, Klamath Falls, OR 97601 (541) 882-2668.
MINUTES
Regular Meeting
TULELAKE CITY COUNCIL
February 18, 2025 - 5:30 PM
Mayor, Tom Cordonier called the meeting to order at 5:30PM. Mayor Pro Tem Bryan Hendricks and Council Member Henry Ebinger were present. Council Member Margie Cordonier was present via conference call. Also in attendance were City Treasurer, Sara Luscombe; City Clerk, Aissa Martinez; Chief Resilience Officer, Jenny Coelho; Police Officer, Jorge Ruiz; Director of Public Works, Jose Perez; City Administrative Clerk, Cecilia Alvarado; Assistant City Admin, Christian Marquez and Library Branch Manager, Kaylee Wood. Those absent were Council Member, Teresa Williams; Finance Director, Will Sargent; Chief of Police; Tom Hoy and Director of Public Works, Jose Perez.
APPROVAL OF THE FEBRUARY 11, 2025, SPECIAL MEETING MINUTES Council Member Ebinger made a motion for the approval of the February 11, 2025, special meeting minutes.
Mayor Pro Tem Hendricks seconded the motion. All votes were aye. Motion carried. (Motion 25-28)
APPROVAL OF THE PAYMENTS OF BILLS
Mayor Cordonier made a motion to approve paying the bills presented. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-29)
COMMENTS FROM THE PUBLIC
Police Officer, Jorge Ruiz, commented that he would like to host movies in the park during summer. He also commented that it would be something fun for the community since there isn't much going on in the City. He also commented that he will bring it to the next meeting as an agenda item.
APPROVAL OF MOU BETWEEN THE TULELAKE LIBRARY AND TULELAKE EARLY HEAD START, FOR THE PURPOSE OF
ESTABLISHING A PARTNERSHIP TO HOST A MONTHLY PLAYGROUP AT THE LIBRARY AND ASSIST IN DISTRIBUTING
FLYERS AND INFORMATION TO THE INDIVIDUALS AND FAMILIES SERVED BY EARLY HEAD START Council Member Ebinger made a motion for the approval of MOU between the Tulelake Library and Tulelake Early Head Start, for the purpose of establishing a partnership to host a monthly playgroup at the Library and assist in distributing flyers and information to the individuals and families served by Early Head Start. Mayor Pro Tem Hendricks seconded the motion. All votes were aye. Motion carried. (Motion 25-30)
APPROVAL OF MOU BETWEEN THE TULELAKE LIBRARY AND THE TULELAKE SHINDIG, FOR THE PURPOSE OF
ESTABLISHING A PARTNERSHIP TO OFFER A BOOTH WITH CHILDREN'S ACTIVITIES AT THE TULELAKE SHINDIG
COMMUNITY EVENT
Mayor Cordonier made a motion for the approval of MOU between the Tulelake Library and the Tulelake Shindig, for the purpose of establishing a partnership to offer a booth with children's activities at the Tulelake Shindig community event. Council Member Cordonier seconded the motion. All votes were aye. (Motion 25-31)
APPROVAL OF MOU BETWEEN THE TULELAKE LIBRARY AND THE TULELAKE REVITALIZATION COMMITTEE, FOR
THE PURPOSE OF ESTABLISHING A PARTNERSHIP TO OFFER A BOOTH WITH CHILDREN'S ACTIVITIES AT THE
TULELAKE REVITALIZATION COMMITTEE'S COMMUNITY EVENTS
Council Member Cordonier made a motion for the approval of MOU between the Tulelake Library and the Tulelake Revitalization Committee, for the purpose of establishing a partnership to offer a booth with children's activities at the Tulelake Revitalization Committee's community events. Mayor Pro Tem Hendricks seconded the motion. All votes were aye. Motion carried. (Motion 25-32)
REVIEW AND POSSIBLE APPROVAL OF FY22/23 AUDIT
Mayor Cordonier made a motion for the approval of FY22/23 Audit. Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-33)
DEPARTMENT HEAD UPDATES
Chief of Police: Absent.
Chief Resilience Officer: Jenny Coelho commented that she had a meeting about all the snow and is developing a plan for what needs to be done in case it snows over 2 feet again. She commented that she is looking for grants for snow equipment. She also commented that she is developing a plan for an emergency phone calling system.
Interim City Hall Administrator: Aissa Martinez commented that the City Attorney will provide a mandatory training with the Council on March 12t at 10:00AM. She also commented that the City will be purchasing a table at Casino Night on March 1st for anyone that would like to attend. She also reminded the Council again about the CPR training on Thursday, February 20, 2025, at 8:00AM.
Director of Public Works: Absent.
Finance Director: Absent.
Minutes of February 18, 2025 - Regular
ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 6:10PM. Mayor Pro Tem Bryan seconded the motion.
All votes were aye. Motion carried. (Motion 25-34)
Tom Cordonier, Mayor
Attest:
Aissa Martinez, City Clerk
Minutes of February 18, 2025 - Regular
MINUTES
Special Meeting
TULELAKE CITY COUNCIL
February 24, 2025 - 5:00 PM
Mayor, Tom Cordonier called the meeting to order at 5:02PM. Council Member Henry Ebinger was present.
Council Member Margie Cordonier was present via conference call. Also in attendance were Chief Resilience Officer, Jenny Coelho; Director of Public Works, Jose Perez; City Administrative Clerk, Cecilia Alvarado and City Engineer, Dan Scalas. Those absent were Mayor Pro Tem, Bryan Hendricks; Council Member, Teresa Williams; City Treasurer, Sara Luscombe; City Clerk, Aissa Martinez; Finance Director, Will Sargent; Chief of Police, Tom Hoy; Police Officer, Jorge Ruiz and Assistant City Admin, Christian Marquez.
COMMENTS FROM THE PUBLIC
No comments.
UPDATE ON WASTEWATER PONDS
Director of Public Works, Jose Perez, commented that due to the snow we have got in the last couple of weeks the wastewater ponds are to the max with water. He commented that he is discharging lots of water into the fields.
He commented that if he were to let the sewage go out into the streets the state would fine the City about $10,000 to $20,000 a day. He also commented that maybe in the future the City should consider adding more ponds to avoid this issue. City Engineer, Dan Scalas, commented that he has been working with the state and letting them know what is going on. He also commented that a bigger pump is needed, and he will be going after a grant to get one. Director of Public Works, Jose Perez, also commented that he and his crew are checking the drains every two hours.
ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 5:20PM. Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-35) Tom Cordonier, Mayor
Attest:
Aissa Martinez, City Clerk
Minutes of February 24, 2025 - Special
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 03-04-2025 - API25011 for Weeks 02/19/2025-03/04/2025 Document
Name Document Number Amount Document Description Fund Code ADKINS ENGINEERING AND 61547 30,294.80| SCDRG Well Rehabilitation & Emergency 02 ADKINS ENGINEERING AND 61548 1,800.00 Wastewater Improvements TO#15 03 ADKINS ENGINEERING AND 61564 1,370.12 PLHA Planning TO#11 01 BEAR TECHNOLOGIES 25338 87.50 Endpoint Detection & Response /01 BEAR TECHNOLOGIES 25339 410.00 Monthly Server Maintenance 01 CAPITAL ONE SPARK BUSINESS C1 01/20/2025 129.64 Office Supplies 02 CAPITAL ONE SPARK BUSINESS C1 01/27/2025 139.25 Office Supplies 01 CAPITAL ONE SPARK BUSINESS C1 01/30/2025 27.99 1099's 01 CAPITAL ONE SPARK BUSINESS C1 01/31/2025 30.29 Business Lunch 02 CAPITAL ONE SPARK BUSINESS C1 02/05/2025 583.80 Small Tools & Equipment 11 CAPITAL ONE SPARK BUSINESS C1 02/14/2025 321.97 Small Tools 02 CHARLES W PILLON, CPA 4708 4,550.00 Audit Services: 1/1/2025 - 2/13/2025 /01 CITY OF WEED 1714 671.32 Building Inspector: 1/8/2025 - 1/29/2025 01 ED STAUB & SONS PETROLEUM, 12043069 713.27 Propane - CH 01 INC
ED STAUB & SONS PETROLEUM, 12112984 593.70 Propane - PD 01 ED STAUB & SONS PETROLEUM, 340690 421.88 Fuel - PD 01
ED STAUB & SONS PETROLEUM, 340699 01
FERGUSON WATERWORKS #3011 1305550 02
LANGAN ENGINEERING AND 90024705 5,427.50 Environmental Services 12/28/2024 - 01 METAL MASTERS, INC 69293 260.00 Maintenance on Furnace 01 METAL MASTERS, INC 69302 130.00 Maintenance on Furnace 01 OFFICE TECHNOLOGIES, INC. 51177 44.78 Copier Maintenance - CH 01 PACIFIC POWER 41972561-002 8 02/25 11
PACIFIC POWER 41972561-004 4 02/25 03
PACIFIC POWER 41972561-006 9 02/25 02
PACIFIC POWER 41972561-007 7 02/25 456.59 400 Blk Main Library 01 PACIFIC POWER 41972561-009 3 03/25 688.97 470 C St #A 01 PACIFIC POWER 41972561-011 9 02/25 3,254.75 1001 Dean Callas Way 03 PACIFIC POWER 41972561-013 5 02/25 03
PACIFIC POWER 41998321-001 6 02/25 02
PACIFIC POWER 41998321-004 0 02/25 01
POWER PAC 173271 2.08 Finance Charge 01
POWER PAC 18031-1 1,504.00 Tractor/Loader/ Rental 11
STACY & DENNIS 25CW-1104 2,112.00 Microsoft 365 Business Premium for 1 Year 01 STACY & DENNIS 25CW-1178 232.50 IT Support - CH 01
STANTEC CONSULTING SERVICES 2358780 1,347.62 Tulelake DTSC ECRG Assessment FY24 01 STATELINE AUTO PARTS SUPPLY, 603050 183.75 Maintenance on PW Vehicles 02 THOMAS CORDONIER TC 02/25/2025 116.40 Reimburse for CIIC Meeting 01 VERIZON WIRELESS 6106025429 05
Total Bill Amount
Approved at the
Pay Dates: 02/28/2025 Regular Meeting
PAY PERIOD: 02/09/2025-02/21/2025 on March 04, 2025 Fund Account Codes:
Police Department:
(3 Employees) $5,056.97 01- General Fund
Chief Resilience Officer (1
Employee) $2,192.68 02- Enterprise Fund - Water
Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Public Works:
(6 Employees) $7,044.82 03- Enterprise Fund - Sewer
City Hall: (5 Employees,
including Library & Custodial) $4,869.57 04- Enterprise Fund - Garbage Council & Elected Officials:
(7 persons) $2,054.90 - Police Personnel (COPS Gra
- Gas Tax Fund (Stree
Total Amount of Payroll DD'S $21,218.94 13- Local Transportation (TDA) Total Amount Submitted for
Approval - March 04, 2025: $87,997.73
Page: 2
RESOLUTION 25-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULELAKE, CALIFORNIA, APPROVING
THE LIBRARY MANAGER, KAILEE WOOD, TO APPLY FOR AND ACCEPT GRANT FUNDS FOR THE UPDATE AND IMPROVEMENT OF THE CITY OF TULELAKE LIBRARY.
WHEREAS, the City of Tulelake values the importance of its public library in supporting the educational and informational needs of the community; and WHEREAS, the City of Tulelake seeks to improve and modernize the Kailee Wood Library to provide better access to resources, enhance learning experiences, and ensure the library meets the needs of the community; and
WHEREAS, the City has identified a potential grant opportunity that will assist in funding the necessary upgrades and improvements to the library; and WHEREAS, the City of Tulelake City Council recognizes the significance of the Kailee Wood Library Manager's role in securing and managing the grant funds to support these improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tulelake, California, as follows:
1. Approval: The City Council hereby approves Kailee Wood, Library Manager, to apply for the grant funds for the purpose of updating and improving the Kailee Wood Library.
2. Authority: The City Council authorizes Kailee Wood, Library Manager, to execute any necessary documents, agreements, and actions required to apply for and accept the grant funds on behalf of the City of Tulelake.
3. Grant Fund Use: The grant funds, if awarded, shall be used solely for the purpose of upgrading the facilities and resources of the Kailee Wood Library, in alignment with the goals set forth by the City of Tulelake and the library's needs.
4. Reporting: Kailee Wood, Library Manager, will provide periodic updates and final reports to the City Council regarding the use and progress of the grant funds as required.
5. Effective Date: This resolution shall take effect immediately upon its adoption.
IT IS HEREBY CERTIFIED that the foregoing Resolution 25-03, is passed and duly adopted at a regular meeting of the Tulelake City Council held this 4* day of March 2025, by the following vote:
Resolution 25-03 Approving the Library Manager, Kailee Wood, to apply for and accept grant funds for the update and improvement of the City of Tulelake Library.
AYES:
NAYS:
ABSENT:
ABSTAINS:
Thomas L. Cordonier, Mayor
Attest:
Aissa Martinez, City Clerk
Resolution 25-03 Approving the Library Manager, Kailee Wood, to apply for and accept grant funds for the update and improvement of the City of Tulelake Library.