AGENDA
Regular Meeting
TULELAKE CITY COUNCIL
May 20, 2025
5:30 PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.
1. Call to order the regular meeting of May 20, 2025.
2. Pledge of Allegiance
3. Approval of the May 6, 2025, regular meeting minutes. Discussion/Action.
4. Approval of the payments of bills. Discussion/ Action.
5. Comments from the public.
This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.
6. Approval of giving Officer Jorge Ruiz a pay raise back dated to his one-year anniversary.
Discussion/Action. (Chief of Police)
7. Approval to reinstate Officer Brant Mauk as a part-time reserve with a pay rate of $32.00 per hour. Discussion/Action. (Chief of Police)
8. Approval to send at least two backgrounds off to the academy. Discussion/Action. (Chief of Police)
9. Approval to write off a debt in the amount of $72,367.97 which has been deemed uncollectible. Discussion/Action. (Interim City Hall Administrator)
10. Planning communication for the FY23/24 Audit. Discussion/Action. (Charles Pillon)
11. Discussion and possible approval to support Malin Community Service Club for the 2025 munty eric clue or the 0925
Fourth of July Fireworks and Malin Park Car Show. Discussion/Action. (Interim City Hall Administrator
12. Appoint an interview committee for a Code Enforcement Officer in the City.
Discussion/Action. (Mayor Cordonier)
13. Update on out-of-state vehicle plates. Discussion/Action. (Mayor Cordonier)
14. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. Chief Resilience Officer, Jenny Coelho
c. Interim City Hall Administrator, Aissa Martinez
d. Director of Public Works, Jose Perez
e. Finance Director, Will Sargent
COMMENTS FROM ADMIN AND STAFF:
15. Comments from City Engineer
16. Comments from City Attorney
17. Comments from City Building Inspector (Steve Sluss)
18. Comments from Library Branch Manager (Kailee Wood)
19. Comments from City Treasurer (Sara Luscombe)
20. Comments from City Clerk (Casey Joiner)
21. Comments from City Administrative Clerk (Cecilia Alvarado)
22. Comments from Assistant City Admin (Christian Marquez)
23. Comments from Council Member Henry Ebinger
24. Comments from Council Member Margie Cordonier
25. Comments from Council Member Teresa Williams
26. Comments from Council Member Bryan Hendricks
27. Comments from Council Member Tom Cordonier
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134.
Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.
The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.
The City Finance Director, Will Sargent, CPA, may appear by telephone from 125 Riverside Drive, Klamath Falls, OR 97601 (541) 882-2668.
MINUTES
Regular Meeting
TULELAKE CITY COUNCIL
May 6th, 2025 - 5:30 PM
Mayor, Tom Cordonier called the meeting to order at 5:30PM. Mayor Pro Tem Bryan Hendricks and Council Members Henry Ebinger and Margie Cordonier were present. Also in attendance were City Treasurer, Sara Luscombe; City Clerk, Casey Joiner; Chief of Police, Tom Hoy; Chief Resilience Officer, Jenny Coelho; Director of Public Works, Jose Perez; City Administrative Clerk, Cecilia Alvarado; Assistant City Admin, Christian Marquez and Library Branch Manager, Kailee Wood. Interim City Hall Administrator, Aissa Martinez was present via conference call. Council Member, Teresa Williams was absent.
APPROVAL OF THE APRIL 15, 2025, REGULAR MEETING MINUTES Council Member Cordonier made a motion for the approval of the April 15, 2025, regular meeting minutes.
Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-75)
APPROVAL OF THE PAYMENT OF BILLS
Mayor Cordonier made a motion to approve paying the bills presented. Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-76)
COMMENTS FROM THE PUBLIC
Jack Bittner commented that he was tired of his water filter being dirty and that he had called the EPA. Per EPA he needed a petition of at least 10 people to get an investigation opened. He presented the petition to the Council.
Murray Kullrich commented that he wanted to know if the tree that had been in front of his office, now cut down, if the stump would be removed so a new tree could be planted in its place.
DISCUSSION OF PETITION TO KEEP OFFICER RUIZ EMPLOYED WITH THE TULELAKE POLICE DEPARTMENT Christina Alvarez spoke on behalf of Officer Ruiz and provided many petitions regarding Officer Ruiz's integrity.
Officer Ruiz commented that he realized that this was a department head decision and wanted the Council to see that he had the support of the community. Chief of Police, Tom Hoy commented that he had received a voluntary resignation letter from Officer Ruiz and that he had valid reasons for letting Officer Ruiz go. Discussion only. No action taken.
APPROVAL OF ADDITIONAL SCOPE OF SURVEY SERVICES OF TOPOGRAPHIC SURVEY OF THE SOUTHERN PORTION OF APN 050-201-020-000 SOUTH OF RAY OEHLERICH WAY
Mayor Cordonier made a motion to approve $8500 for the survey out of the PHLA grant that had already been approved in a prior meeting. Council Member Ebinger seconded the motion. All votes were aye. carried. (Motion 25-77)
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES FOR THE PREPARE CA
JUMPSTART GRANT FOR THE TULELAKE CITY COUNCIL APPROVING THE AUTHORIZED AGENTS FOR DOCUMENT
SUBMISSION
Council Member Cordonier made a motion to approve the Designation of Applicant's Agent Resolution for Non-State Agencies for the Prepare CA Jumpstart Grant. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-78)
REVIEW AND APPROVAL OF TRILOGY ARCHITECTURE'S REQUEST FOR QUALIFICATIONS BUDGET FOR THE
TULELAKE CULTURAL VISITOR CENTER
Mayor Cordonier made a motion to approve Trilogy Architecture's Request for qualifications budget for the Tulelake Cultural Center. Mayor Pro Tem Hendricks seconded the motion. All votes were aye. Motion carried. (Motion 25-79)
APPROVAL TO PURCHASE AN ID CARD PRINTER FOR CARRY CONCEALED WEAPON LICENSING Chief of Police, Tom Hoy, commented that the current paper cards that are used for carry concealed weapons are not legal and easily fall apart. Chief Hoy also commented that the printer would also be able to be used for other cards needed for the Police Department and Fire Department. Council Member Ebinger made a motion to approve the purchase of an ID card printer for the carry concealed weapon licensing. Mayor Pro Tem Hendricks seconded the motion. All votes were aye. Motion carried. (Motion 25-80)
DISCUSSION ABOUT ENFORCING NUISANCE ABATEMENT IN THE CITY Mayor Cordonier made a motion to employ a part-time Code Enforcement Officer for the City to help with nuisance abatement. The position would be about 15 hours a week and would also help the Fire Department in enforcing nuisance abatement. Council Member Ebinger seconded the motion. All votes were aye. Motion (Motion 25-81)
Minutes of May 6, 2025 - Regular
DISCUSSSION REGARDING CITY VEHICLES BEING PARKED PER SCORE INSURANCE AND AUTHORIZING ONLY CITY
EMPLOYEES TO DRIVE AND RIDE IN CITY VEHICLES
Chief Resilience Officer, Jenny Coelho commented that City vehicles need to be housed at the address on insurance in case of an accident. Discussion only. No action taken.
DISCUSSION REGARDING TIMECARDS BEING SIGNED BEFORE RUNNING PAYROLL Mayor Cordonier commented that timecards should be signed before running payroll and should be turned in by Monday before 12:00PM per the policy manual. No action taken.
DISCUSSION ABOUT EXEMPT EMPLOYEES LEAVING WORK EARLY
Mayor Cordonier commented that exempt employees should be tracking their hours even if they work overtime.
Discussion only. No action taken.
DEPARTMENT HEAD UPDATES
hief of Police: Tom Hoy commented that he has three good applicants that he could send to the academy in Jun hief Resilience Officer: Jenny Coelho commented that she wants to request a special meeting on June 29th at 5:3 for the Small Communities Grant.
Interim City Hall Administrator: Absent.
Director of Public Works: Jose Perez commented that an EPA employee is coming this Thursday to help figure out whv a citizen's water filters are so dirty.
Finance Director: Absent.
ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 7:35PM. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-82) Tom Cordonier, Mayor
Attest:
Casey Joiner, City Clerk
Minutes of May 6, 2025 - Regular
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 05-20-2025 - API25020 for Weeks 05/07/2025-05/20/2025 Name Document Number Document Description Fund Code
ALPHA CARD SYSTEM, LLC cc7366217 52.54 Webcam - PD 01
AMERICAN SANITATION, INC 40232 140.00 Portable Toilet - Dump - 3/6 - 4/3/2025 01 CAL-ORE TELEPHONE CO. CAL-ORE 05/2025 954.80 CAL-ORE Telephone 01 CANON SOLUTIONS AMERICA, 6011786644 32.78 Copier Maintenance - PD 01 CANON SOLUTIONS AMERICA, 6011792566 24.22 Copier Maintenance - PD 01 CAPSTONE CERTIFIED PUBLIC 28982 2,515.00 Finance Director - April 2025 01 CITY OF WEED 1733 1,066.51 Building Inspector - April 2025 01 ED STAUB & SONS PETROLEUM, 364668 434.58 Fuel-PD 101
ED STAUB & SONS PETROLEUM, 364678 469.01 Fuel-PW 01
INC
112937 34.97 Operating Supplies Water 02
HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 5021934 363.58 Tool Supplies PW 01 HOME DEPOT CREDIT SERVICES 9022724 109.04 PD Gym Supplies 01 INTERNATIONAL CODE COUNCIL 015000030286 170.00 Building Department Dues 01 JUNIPER PAPER & SUPPLY 824951 247.53 Toilet Tissue Towels 01 LANGAN ENGINEERING AND 90038579 8,263.55 Professional Services March 29 - April 25, LES SCHWAB 23100281345 184.96 New Tire on PW Truck 02
MERRILL LUMBER COMPANY B267460 74.96 Operating Supplies - PW 03 MERRILL LUMBER COMPANY B267516 39.77 Operating Supplies - CH 01 MERRILL LUMBER COMPANY B268266 41.30 Operating Supplies - PW 02 MERRILL LUMBER COMPANY C255262 87.11 Cleaning & Operating Supplies - PW 01 SIERRA SPRINGS 24382086050225 93.47 Bottled Water 01
STATELINE AUTO PARTS SUPPLY, 610194 11.25 Oil for Chopper 01 STATELINE AUTO PARTS SUPPLY, 610544 381.64 Battery for Generator - PD 01 STATELINE AUTO PARTS SUPPLY, 611095 222.91 Maintenance on Vehicles - PW 02 WOODHOUSE FARMING & SEED S28265 15.00 Weight Fees 04
WOODHOUSE FARMING & SEED S28281 30.00 Weight Fees 04
WOODHOUSE FARMING & SEED S28303 30.00 weight fees 04
WOODHOUSE FARMING & SEED 04
S28320 30.00 Weight fees
WOODHOUSE FARMING & SEED S28335 15.00 Weight Fees 04
Total Bill Amount $16,135.48
Approved at the
Pay Dates: 05/09/2025 Regular Meeting
PAY PERIOD: 04/20/2025-05/03/2025 on May 20, 2025 Fund Account Codes:
Police Department:
(3 Employees) $5,288.38 01- General Fund
Chief Reslilience Officer (1
Employee $2,193.85 02- Enterprise Fund - Water
Public Works:
(6 Employees) $6,990.37 03- Enterprise Fund - Sewer
City Hall: (5 Employees,
including Library & Custodial $4,927.34 04- Enterprise Fund - Garbage Council & Elected Officials:
(7 persons) - Police Personnel (COPS Grai
- Gas Tax Fund (Street
Total Amount of Payroll DD's $19,399.94 13- Local Transportation (TDA) Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Total Amount Submitted for
Approval - May 20, 2025: $35,535.42
Page: 2