AGENDA
Regular Meeting
TULELAKE CITY COUNCIL
August 19, 2025
5:30 PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.
1. Call to order the regular meeting of August 19, 2025.
2. Pledge of Allegiance
3. Approval of the August 5, 2025, regular meeting minutes. Discussion/Action.
4. Approval of the payments of bills. Discussion/Action.
5. Comments from the public.
This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.
6. Approval of Resolution No. 25-11, A Resolution of the City Council of the City of Tulelake Adopting Policies and Procedures for Granting Priority Sewer and Water Service for Affordable Housing Developments Pursuant to Government Code Section 65589.7.
Discussion/Action. (City Planner, Rico Tinsman)
7. Approval of Resolution No. 25-12, A Resolution of the City Council of the City of Tulelake Authorizing the Execution of Agreements with the Weist Law Firm and California Municipal Advisors LLC for Pension Management, Rate Study, Capital Project Financing, and Related Services. Discussion/ Action. (Cameron Weist)
8. Approval to accept the proposal submitted by Whitney Cantrell as City Finance Director.
Discussion/Action. (City Hall Administrator)
9. Discussion about all the cars parked on Main Street in front of Tule Tillers.
Discussion/Action. (Code Enforcement Officer)
10. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. Chief Resilience Officer, Jenny Coelho
c. City Hall Administrator, Aissa Martinez
d. Director of Public Works, Jose Perez
COMMENTS FROM ADMIN AND STAFF:
11. Comments from City Engineer
12. Comments from City Attorney
13. Comments from City Building Inspector (Mike Britton)
14. Comments from Library Branch Manager (Kailee Wood)
15. Comments from City Treasurer (Sara Luscombe)
16. Comments from City Clerk (Casey Joiner)
17. Comments from Assistant City Admin (Christian Marquez)
18. Comments from City Staff (Anna Perez)
19. Comments from Council Member Henry Ebinger
20. Comments from Council Member Margie Cordonier
21. Comments from Council Member Teresa Williams
22. Comments from Council Member Bryan Hendricks
23. Comments from Council Member Tom Cordonier
24. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134.
Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.
The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.
MINUTES
Regular Meeting
TULELAKE CITY COUNCIL
August 05, 2025 - 5:30 PM
Mayor Tom Cordonier called the meeting to order at 5:30PM. Mayor Pro Tem, Bryan Hendricks and Council Members Henry Ebinger and Margie Cordonier were present. Also in attendance were Chief of Police, Tom Hoy; City Clerk, Casey Joiner; City Hall Administrator, Aissa Martinez; Chief Resilience Officer, Jenny Coelho; Director of Public Works, Jose Perez; Assistant City Admin, Christian Marquez and City Staff, Anna Perez. Council Member Teresa Williams and City Treasurer, Sara Luscombe were absent.
APPROVAL OF THE JULY 15, 2025, REGULAR MEETING MINUTES
Council Member Cordonier made a motion for the approval of the July 15, 2025, regular meeting minutes.
Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-142)
APPROVAL OF THE PAYMENT OF BILLS
Council Member Ebinger made a motion to approve paying the bills presented. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-143)
COMMENTS FROM THE PUBLIC
No comments.
PRESENTATION BY WEIST LAW FIRM REGARDING PROP 218 PROCESS, CALPERS UNFUNDED LIABILITY AND
GRANT LOAN BRIDGE FUNDING
Cameron Weist gave a short presentation about the services that Weist Law Firm can provide for the City of Tulelake in regards to Prop 218, CalPers, Unfunded Liability and Grant Loan Bridge Funding. It was decided to ask for a proposal from Weist Law Firm. Discussion only. No action taken.
REVIEW AND POSSIBLE APPROVAL OF BIDS FOR SMALL COMMUNITIES DROUGHT RELIEF PROGRAM GRANT Council Member Ebinger made a motion to approve the bid for Small Communities Drought Relief Program grant to Shasta Services, Inc and to divide it into three projects. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-144)
DISCUSSION ABOUT PUBLIC WORKS MAINTAINING THE PROPERTY AT 571 MAIN STREET Discussion only. No action taken.
APPROVAL TO PURCHASE A STREET STRIPER TO STRIPE THE CROSS WALKS IN THE CITY Council Member Ebinger made a motion to approve the purchase of a street striper. Mayor Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-145)
UPDATE ON NUISANCE ABATEMENT IN THE CITY
Discussion only. No action taken.
APPROVAL OF RESOLUTION NO. 25-10 ADOPTING THE SISKIYOU COUNTY HAZARD MITIGATION AS THE OFFICIAL
HAZARD MITIGATION PLAN OF THE CITY OF TULELAKE
Mayor Cordonier made a motion to approve Resolution No. 25-10 adopting the Siskiyou County Hazard Mitigation as the official Hazard Mitigation Plan of the City of Tulelake. Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-146)
REAPPOINT NEGOTIATING COMMITTEE FOR 507 MAIN STREET, APN #050-101-010-000 Mayor Cordonier made a motion to reappoint negotiating committee for 507 Main Street, APN #050-101-010-000 to Mayor Pro Tem, Bryan Hendricks; Chief Resilience Officer, Jenny Coelho; and Assistant City Admin, Christian Marquez. Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-147)
DISCUSSION ABOUT THE CITY ENTERING THE TULELAKE BUTTE-VALLEY FAIR PARADE Council Member Ebinger made a motion that Mayor Cordonier and Mayor Pro Tem, Bryan Hendricks ride in Bryan's Cheville while the rest of the Council Members ride in the Code Enforcement vehicle for the Tulelake Butte-Valley Fair Parade. Mayor Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-148)
UPDATE ON OUT OF STATE LICENSE PLATES
Chief of Police Hoy presented a registration notice that he is going to leave on vehicles that have out of state license plates. Discussion only. No action taken.
DEPARTMENT HEAD UPDATES
Chief of Police: Tom Hoy commented that he is still working on going through the process of being able to police in He also commented that he bought two lambs from the Klamath District Fair from the K-9 Unit Fund and is planning on purchasing an animal or two from the Tulelake Butte-Valley Fair.
Chief Resilience Officer: Jenny Coelho commented that she had a call with Receivership over the Mallard. She Minutes of August 5, 2025 - Regular
also commented that she was working on construction funding for the Cultural Center.
Interim City Hall Administrator: Aissa Martinez commented that the City had only received one proposal application for the position of Financial Director, Whitney Cantrell. She also commented that Shasta Stories will be at Sr. Tequilla at 6:30PM on Wednesday September 13th Director of Public Works: Jose Perez commented that he had been working on getting the fluctuator fixed and that it was still under warranty.
ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 7:17PM. Council Member Ebinger seconded the motion. All votes were aye. Motion carried. (Motion 25-149) Tom Cordonier, Mayor
Attest:
Casey Joiner, City Clerk
Minutes of August 5, 2025 - Regular
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 08-19-2025 - API26004 for Weeks 08/06/2025-08/19/2025 Name Document Number Document Description Fund Code
BANK OF AMERICA BUSINESS 092145 41.20 Gym Supplies 101
CARD
BANK OF AMERICA BUSINESS 121031 107.64 Appriver 01
BANK OF AMERICA BUSINESS 128261 5.99 Whitepages 01
BANK OF AMERICA BUSINESS 166070 64.42 Fuel - PD 05
BANK OF AMERICA BUSINESS 168323 66.64 Fuel - PD 05
BANK OF AMERICA BUSINESS 183463 99.99 CCW Card Printer 01 BANK OF AMERICA BUSINESS 284896 68.10 Fuel - PD 05
BANK OF AMERICA BUSINESS 430998 01
BANK OF AMERICA BUSINESS 586059 05
BANK OF AMERICA BUSINESS 643187 45.84 Fuel - PD 05
BANK OF AMERICA BUSINESS 795627 25.00 Fuel - PD 05
CAL-ORE TELEPHONE CO. Cal-Ore 08/2025 952.14 Cal-Ore Telephone 01 CASCADE FABRICATION & 5201 13,594.12 Standard Airless Line Striper 11 CITY OF WEED 1755 1,013.51 Building Inspector 01
DEAN-SLABAUGH LLC 2024-2025-003 891.66 September Rental Pmt - Jesse Alonso 05 ED STAUB & SONS PETROLEUM, 12816933 100.00 Tank Rent - PD 01 ED STAUB & SONS PETROLEUM, 12858727 19.31 Propane - CH 01 ED STAUB & SONS PETROLEUM, 395100 451.30 Fuel - PD 01
ED STAUB & SONS PETROLEUM, 395111 02
HOME DEPOT CREDIT SERVICES 5025882 361.86 Operating Supplies 01 JENINE COELHO JC 08/08/2025 214.59 Supplies for Party 01 LES SCHWAB 23100287484 20.98 Maintenance on Vehicle - PW 02 MERRILL LUMBER COMPANY B271602 02
MERRILL LUMBER COMPANY B272854 9.06 Operating Supplies - PW 02 PRENTICE LONG, PC 7767 1,161.00 Attorney Fees 01
SPRING STREET ANALYTICAL LLC 2221 230.00 Water Testing 02 STACY & DENNIS 25CW-1756 250.00 IT Support - CH 01
STATELINE AUTO PARTS SUPPLY, 620729 110.83 Maintenance on Vehicles - PW 02 STATELINE AUTO PARTS SUPPLY, 620747 32.59 Oil Filter 02 STATELINE AUTO PARTS SUPPLY, 621577 75.63 Maintenance on Vehicle - PW 11 T-MOBILE T-Mobile 08/2025 211.38 T-Mobile Cell 01
TRILOGY ARCHITECTURE 1827 1,050.00 Trilogy - Tulelake Visitor Center 01 WOODHOUSE FARMING & SEED S282367 30.00 Weight Fees 04
WOODHOUSE FARMING & SEED S282384 45.00 Weight Fees 04
WOODHOUSE FARMING & SEED S282403 30.00 Weight Fees 04
WOODHOUSE FARMING & SEED S282419 30.00 Weight Fees 04
WOODHOUSE FARMING & SEED S282432 30.00 Weight Fees 04
Total Bill Amount $22,770.38
Approved at the
Regular Meeting
Pay Dates: 08/15/2025 on August 19,
PAY PERIOD: 07/27/2025-08/09/2025 2025 Fund Account Codes:
Police Department:
(3 Employees) $5,009.85 01- General Fund
Chief Resilience Officer (1
Employee) $2,228.47 02- Enterprise Fund - Water
Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Public Works:
(6 Employees) $7,170.92 03- Enterprise Fund - Sewer
City Hall: (5 Employees,
including Library & Custodial) $5,385.65 04- Enterprise Fund - Garbage Council & Elected Officials:
(7 persons) 05- Police Personnel (COPS Grant
1- Gas Tax Fund (Streets
Total Amount of Payroll DD'S $19,794.89 13- Local Transportation (TDA) Total Amount Submitted for
Approval - August 19, 2025: $42,565.27
Page: 2
RESOLUTION NO. 25-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULELAKE
ADOPTING POLICIES AND PROCEDURES FOR GRANTING PRIORITY SEWER AND WATER
SERVICE FOR AFFORDABLE HOUSING DEVELOPMENTS PURSUANT TO GOVERNMENT CODE SECTION 65589.7
HEREAS, the California legislature has declared the lack of affordable housing a matter of vit atewide importance: an
WHEREAS, the City of Tulelake is committed to the fair and equitable provision of sewer and water services within its service area, in conformance with state law and city policies; and WHEREAS, the City of Tulelake's Housing Element (6 Cycle) includes Program HE 1.4.1 for the adoption of policies and procedures in compliance with Government Code Section 65589.7; and HEREAS, the City of Tulelake has prepared policies and procedures for the provision of prior wer and water service for residential developments with affordable housing consistent w Government Code Section 65589.7; and
HEREAS, adoption of these policies and procedures will allow the City of Tulelake to be i ompliance with Government Code 65589.7; an
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Tulelake adopts the following IT IS HEREBY CERTIFIED that the foregoing Resolution 25-11 was duly adopted on a motion by and seconded by _ at a regular meeting of the City of
Tulelake City Council held on the 19'h day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF TULELAKE CITY COUNCIL
Tom Cordonier, Mayor
WITNESS, my hand and seal this 19th day of August 2025
Casey Joiner, City Clerk
RESOLUTION NO. 2025-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TULELAKE
AUTHORIZING THE EXECUTION OF AGREEMENTS WITH THE WEIST LAW FIRM
AND CALIFORNIA MUNICIPAL ADVISORS LLC FOR PENSION MANAGEMENT,
RATE STUDY, CAPITAL PROJECT FINANCING, AND RELATED SERVICES WHEREAS, the City of Tulelake ('City") is a member of the California Public Employees' Retirement System ("CalPERS") and is obligated under the Public Employees' Retirement Law and its CaPERS contract to fund pension benefits and amortize unfunded accrued liabilities; and
WHEREAS, the City must also undertake Proposition 218-compliant rate studies for its water, wastewater, and solid waste services to ensure that utility rates are proportional, transparent, and compliant with applicable legal requirements; and WHEREAS, the City is pursuing funding for the Tulelake Cultural Visitor Center and intends to apply for and secure grant and loan funding from the United States Department of Agriculture ("USDA") for the City's upcoming Water Improvement Project; and WHEREAS, the City requires the services of qualified legal and financial professionals to assist in the development and implementation of a pension management plan and policy, to conduct long-term financial plans and rate studies, and to provide legal and financial advisory services in connection with potential financing transactions and capital projects; and
WHEREAS, The Weist Law Firm will provide bond counsel services, including legal support for pension planning, rate studies, and financing transactions, under the terms set forth in the Agreement for Bond Counsel Services; and
WHEREAS, California Municipal Advisors LLC ("CalMuni") will provide municipal advisory and consulting services, including financial modeling, rate study preparation, capital financing structuring, and USDA funding support, under the terms set forth in the Agreement for Consulting Services; and
WHEREAS, both agreements have been structured to minimize costs to the City by making all financing-related fees contingent upon the successful closing of a financing transaction, with such fees to be paid from financing proceeds rather than City funds; and WHEREAS, the City Council finds that entering into these agreements is in the best interest of the City to obtain necessary expertise, maintain compliance with applicable laws, and position the City to secure critical funding for infrastructure improvements and long-term financial stability.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Tulelake as follows:
1 Section 1. Recitals and Findings. The City Council hereby specifically finds and declares that each of the statements, findings and determinations of the City set forth in the recitals set forth above are true and correct and are incorporated herein by reference.
Section 2. Authorized Representatives. The Mayor, City Manager and Chief Resilience Officer, and any other person authorized by the City Manager to act on behalf of the City shall each be an "Authorized Representative" of the City for the purposes of structuring and providing for the matter to be brought back to the City Council for further consideration, and are hereby authorized, jointly and severally, in each of their discretion, to effectuate the actions which the City Council has approved in this Resolution.
Section 3. Approval of Agreements for Professional Services. The City Council approves the agreement for bond counsel services with the Weist Law Firm and the agreement for consulting services with California Municipal Advisors LLC, each in substantially the form on file with the City Clerk. The Mayor or City Manager are each authorized and directed to execute such agreements for and on behalf of the City. of is passage an Elopin Date. This Resolution shal take etec from and ate the date.
ASSED AND ADOPTED by the City Council of the City of Tulelake at a regula eetina thereof held on the 19th dav ot Auaust 2025. ov the tollowina vot AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
2 CITY OF TULELAKE
AGENDA REPORT
MEETING DATE: August 19, 2025
TO: Honorable Mayor and Members of the City Council
FROM:
SUBJECT: Resolution No. 2025-XXX, Approving Agreements with The Weist Law Firm and California Municipal Advisors LLC for Pension Management, Rate Study, Capital Project Financing, and Related Services
RECOMMENDED COUNCIL ACTION
Staff recommends the City Council authorize the Mayor to execute agreements with:
1. The Weist Law Firm for bond counsel services; and
2. California Municipal Advisors LLC (CalMuni) for municipal advisory and consulting services,
to provide pension management planning, Proposition 218 rate study support, cultural facility financing assistance, USDA loan and grant application support, and other related services as described in each agreement.
BACKGROUND
The City faces several interrelated financial and infrastructure challenges that require specialized legal and financial expertise.
Key needs include:
Development ot a Pension Management Plan and Policy to address lona-ter aPERS unfunded liabilitie:
• Preparation of Proposition 218-compliant rate studies for water, wastewater, and solid waste services.
Evaluation and pursuit of funding for the Tulelake Cultural Visitor Center Project.
• Structuring and securing USDA loan and grant funding for the City's upcoming Water Improvement Project.
As a small, rural community with limited in-house staff and financial resources, the City does not have the capacity to perform these highly specialized tasks internally.
Engaging qualified professionals will help ensure the work is completed correctly, on time, and in compliance with all applicable legal, financial, and regulatory
SUMMARY OF PROPOSED AGREEMENTS
1. The Weist Law Firm - Bond Counsel Services
Weist Law will serve as bond counsel, providing:
• Legal review and drafting of the Pension Management Plan and Policy, LTFP, and related resolutions.
• Legal oversight and document preparation for Proposition 218 rate setting. • Legal structuring and closing of any financing transactions, including USDA-related loans and grants.
2. California Municipal Advisors LLC - Municipal Advisory and Consulting Services CalMuni will serve as municipal advisor, providing:
• Financial modeling and scenario analysis for pension management and LTFP development.
• Rate study preparation and financial analysis for water, wastewater, and solid waste services.
• Financial planning and structuring for the Cultural Visitor Center Project and Water Improvement Project.
• Coordination of USDA funding applications, credit rating presentations, and financing team management.
FEE STRUCTURE AND COST CONTROL
Both agreements are structured to minimize risk and cost to the City:
• Contingent Transactional Fees: All fees for financing transactions are 100% contingent on the successful closing of the financing. If no financing occurs, the City pays nothing for those services.
• Hourly and Fixed Fees for Planning Work: Pension management planning, rate studies, and other non-transactional work are billed on an hourly or capped basis, with clear "not-to-exceed" amounts.
• Financing Fee Recovery: For any financing completed, fees for Weist Law and CalMuni will be built into the financing plan and paid from proceeds, not from the City's general fund or operating revenues.
• Shared Commitment to Cost Efficiency: Both firms have committed to keeping fees as low as possible given the City's size and resources, while delivering comprehensive services that protect the City's legal and financial interests.
BENEFITS TO THE CITY
• Access to specialized legal and financial expertise the City does not have in-house. • 2 mUDA funding neg reh complex legal frameworks (CalP ERS law, Proposition • No out-of-pocket transactional cost for financings unless successfully completed. • Enhanced ability to secure grants and low-cost financing for critical infrastructure. • Long-term strategies for pension cost control and financial sustainability.
FISCAL IMPACTS
Planning-related services will be billed at agreed hourly rates with "not-to-exceed" limits as stated in each agreement. Financing-related fees are contingent and will be paid from financing proceeds.
ALTERNATIVES
The City Council's options are:
1. Adopt the Resolution without any changes;
2. Adopt the Resolution with changes and revisions; or
3. Reject the Resolution entirely.
Attachments:
1. Attachment A - Resolution No. 2025-XXX
2. Attachment B - CalMuni Professional Services Agreement
3. Attachment C - WeistLaw Professional Services Agreement
Whitney Cantrell
18977 Maupin Rd
Malin, OR 97632
(541) 891-4702
[email protected]
July 30, 2025
To Whom It May Concern:
I am writing to express my strong interest in providing financial management services for the City as outlined in your recent Request for Proposal. I have a dual B.S. in Accounting and Finance, an active Oregon Licensed Tax Preparer certification, and over a decade of experience in small business finance along with my recent municipality accounting within the last three years being employed by Sargent CPA. With these qualifications I feel that I am prepared to oversee the City's financial operations with transparency, compliance, and efficiency.
In my prior roles, I have managed full-cycle accounting including accounts payable/receivable, financial reporting, and budgeting. My experience with grant management includes financial oversight, compliance reporting, and audit preparation for both state and federally funded programs. I am organized and able to collaborate with department heads to align budgets while continuously improving accounting policies, internal controls, and procurement procedures.
Beyond technical skills, I have strong leadership qualities and have supervised administrative and financial personnel to ensure operational continuity. I am confident in my ability to guide the City through annual audits preparation, prepare accurate financial reports for external agencies, and maintain a sound system of internal controls that comply with state and federal guidelines.
I would welcome the opportunity to discuss my past experiences that align with the City of Tulelake's needs for this position. Thank you for considering my proposal. I am available for further discussion at your convenience and look forward to the possibility of working together.
I currently am employed part-time as Tulelake Irrigation District Finance and Office Admin.
My hourly rate for professional services would be $125/hour with an estimate of 20-24 hrs per month.
Warm regards,
Whitney Cantrell
Please see attachment A & attachment B
Attachment A
Schedule of fees and hourly rate for all project personnel and any expenses to be reimbursed shall be included in the project costs. - Non applicable Services offered include:
Monthly Bank Reconciliation to oversee and manage daily accounts payable, accounts receivable, and loan receivables
Annual depreciation calculation
Annual budget preparation
Grant management reporting
Reporting to county and state tax authorities
Annual audit workpaper preparation, work directly with auditor for necessary reports Professional Qualifications- Please see attachment B for my personal resume. No other individual or firm will be assigned to the city.