AGENDA
Regular Meeting
TULELAKE CITY COUNCIL
November 18, 2025
5:30 PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.
1. Call to order the regular meeting of November 18, 2025.
2. Pledge of Allegiance
3. Approval of the November 4, 2025, regular meeting minutes. Discussion/Action.
4. Approval of the payments of bills. Discussion/Action.
5. Comments from the public.
This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.
6. Approval to accept Art Ramirez, Code Enforcement Officer, resignation letter.
Discussion/Action. (Mayor Cordonier)
7. Discussion and approval to accept applications for the vacant city council seat.
Discussion/Action. (Mayor Cordonier)
8. Review of bids to install a 3" pipe for the Bottle Filling Station and approval of possible change order #2 for the Small Communities Drought Relief Program grant.
Discussion/Action. (Director of Public Works)
9. Discussion about missing Refrigeration Trailer from the Ag Property. Discussion/Action. (Mayor Cordonier)
10. Approval of Budget Increase #1 for Langan Engineering and Environmental Services, LLC.
Discussion/Action. (Chief Resilience Officer)
11. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. Chief Resilience Officer, Jenny Coelho
c. City Hall Administrator, Aissa Martinez
d. Director of Public Works, Jose Perez
COMMENTS FROM ADMIN AND STAFF:
12. Comments from Library Branch Manager (Kailee Wood)
13. Comments from City Treasurer (Sara Luscombe)
14. Comments from City Clerk (Casey Joiner)
15. Comments from Assistant City Admin (Christian Marquez)
16. Comments from City Administrative Clerk (Anna Perez)
17. Comments from Code Enforcement Officer (Arturo Ramirez)
18. Comments from Council Member Patricia Taylor
19. Comments from Council Member Margie Cordonier
20. Comments from Council Member Teresa Williams
21. Comments from Council Member Tom Cordonier
22. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134.
Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.
The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.
MINUTES
Regular Meeting
TULELAKE CITY COUNCIL
November 4, 2025 - 5:30 PM
Mayor Tom Cordonier called the meeting to order at 5:34PM. Council Members Margie Cordonier, Patricia Taylor, and Teresa Williams were present. Also in attendance were Chief of Police, Tom Hoy; City Treasurer, Sara Luscombe; City Clerk, Casey Joiner; Chief Resilience Officer, Jenny Coelho; Assistant City Admin, Christian Marquez; City Staff, Anna Perez and Director of Public Works, Jose Perez. City Hall Administrator, Aissa Martinez; Code Enforcement Officer, Art Ramirez and Library Branch Manager, Kailee Wood were absent.
APPROVAL OF THE OCTOBER 21, 2025, REGULAR MEETING MINUTES Council Member Cordonier made a motion for the approval of the October 21, 2025, regular meeting minutes.
Council Member Taylor seconded the motion. Three votes were aye and one abstained. Motion carried. (Motion 25-180)
APPROVAL OF THE PAYMENT OF BILLS
Mayor Cordonier made a motion to approve paying the bills presented for November 4, 2025. Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 25-181)
COMMENTS FROM THE PUBLIC
No comments.
APPROVAL TO ACCEPT MAYOR PRO TEM, BRYAN HENDRICKS, RESIGNATION LETTER Mayor Cordonier made a motion to approve the acceptance of Mayor Pro Tem, Bryan Hendricks, resignation letter.
Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 25-182)
OATH OF OFFICE FOR NEW POLICE OFFICER, JESSE ALONSO
City Clerk, Casey Joiner swore in newly appointed police officer, Jesse Alonso.
APPROVAL OF PROCLAMATION OF THE 18TH ANNUAL "READ ACROSS SISKIYOU" EVENT Mayor Cordonier made a motion to approve the Proclamation of the 18th Annual "Read Across Siskiyou" event.
Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-183).
LOCAL FIRE REPORT AND UPDATE OF RECENT FIRE HAZARDS AND POTENTIAL FIRE HAZARDS WITHIN THE CITY Adam Alcorn gave an updated report of recent and potential fire hazards. He commended the city for replacing five new hydrants within city limits. He also commented on the progress being made on potential fire hazards and noted where there were existing and new potential fire hazards.
APPROVAL OF ADDING PATRICIA TAYLOR AS A CHECK SIGNER TO ALL COLUMBIA BANK ACCOUNTS AND
REMOVING HENRY EBINGER AS A CHECK SIGNER ON ALL COLUMBIA BANK ACCOUNTS Council Member Cordonier made a motion to approve of adding Patricia Taylor as a check signer to all Columbia Bank accounts and removing Henry Ebinger as a check signer on all Columbia Bank Accounts. Council Member Williams seconded the motion. All votes were aye. Motion carried. (Motion 25-184).
REVIEW AND APPROVAL OF THE CITY OF TULELAKE SNOW REMOVAL POLICY Mayor Cordonier made a motion to approve of the City of Tulelake snow removal policy with the condition that the policy be updated annually. Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 25-185)
DISCUSSION AND APPROVAL OF PUTTING A CAMERA SYSTEM IN THE CITY Council Member Willaims made a motion to approve of putting a camera system in the city. Mayor Cordonier seconded the motion. Three votes were aye and one vote was nay. Motion carried. (Motion 25-186)
DISCUSSION ABOUT THE VEHICLES PARKED ON MAIN STREET
Chief of Police, Tom Hoy, and Director of Public works made comments about removing four parking spots in front of the medical clinic and four spots by C Street. Discussion only. No action taken.
DISCUSSION AND APPROVAL TO PURCHASE ALL SEASON TIRES FOR SNOWPLOW Council Member Cordonier made a motion to approve the purchase of all season tires for the snowplow. Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 25-187)
INTRODUCTION REGARDING A NON-INTEREST, NON-FEE REVOLVING LOAN FROM NORTH STATE JOBS FIRST FOR
THE TULELAKE CULTURAL VISITOR CENTER
Chief Resilience Officer, Jenny Coelho, will be bringing more information on this topic to the next meeting.
Discussion only. No action taken.
Minutes of November 4, 2025 - Regular
REVIEW AND POSSIBLE APPROVAL OF SURVEYING PROPOSAL FOR THE TULELAKE CULTURAL VISITOR CENTER Discussion only. No action taken.
CLOSED SESSION: REAL ESTATE NEGOTIATION REGARDING APN'S 050-021-100-000 AND 050-021-110-000 Council went in to Closed Session at 7:07PM.
ANNOUCEMENT OF CLOSED SESSION
Council returned from Closed Session at 7:35PM. A motion was made to contact the lawyer and start the proceedings. All votes were aye. Motion carried. (Motion 25-188)
DEPARTMENT HEAD UPDATES
Chief of Police: Tom Hoy commented that Tony was going to start leaving notices on out of state vehicles.
Chief Resilience Officer: Jenny Coelho commented that the injury and illness plan needed to be updated per SCORE and that there may be an opportunity with Northstate Jobs to collaborate on a pharmacy.
City Hall Administrator: Absent.
Director of Public Works: Jose Perez commented that the Thanksgiving decorations would be going up a few days before Thanksgiving. He also commented that the Christmas Tree lighting would be on Monday December 8th.
ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 8:14PM. Council Member Taylor seconded the motion.
All votes were aye. Motion carried. (Motion 25-189)
Tom Cordonier, Mayor
Attest:
Casey Joiner, City Clerk
Minutes of November 4, 2025 - Regular
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 11-18-2025 - API26010 for Weeks 11/5/2025-11/13/2025 Name Document Number Document Description Fund Code
ADKINS ENGINEERING AND 62130 437.50 TO#1 Misc. Services 01 SURVEYING, INC.
ADKINS ENGINEERING AND 62131 12,600.00 Wastewater Improvments TO#15 03 SURVEYING, INC.
AMERICAN SANITATION, INC 42452 140.00 Portable Toilet - Burn Pit 04 BANK OF AMERICA BUSINESS BOA 10/22/2025 113.63 Bank of America Credit Card Pmt- 11/2025 01 BOB'S EXCAVATING, INC. 12934 33,106.67 Hydrant Repair 11 CAL-ORE TELEPHONE CO. 0324003564 11/2025 949.07 Cal-Ore Telephone - Phone & WiFi Service 01 COC 11/5/202 159.98 Steel Toe Boots 02
CAPITAL ONE SPARK BUSINESS
CITY OF WEED 1780 1,049.97 Building Inspector 10/2025 01 CONTINENTAL UTILITY BF10364 309.63 CUSI- Pastcards for Billing 02 SOLUTIONS. INC.
ED STAUB & SONS PETROLEUM, 107352 27.57 470 C St. - Tulelake Police Department ECTALE SONS PETROIUM, 123702 29.35 Propane LP - Stateline Rd ED STAUB & SONS PETROLEUM, 425981 478.67 PD- Fuel
LED STAUS & SONS PETROLEUM, 425992 635.28 PW-Fuel & Garbage Truck N HOME DEPOT CREDIT SERVICES DC 11/25/2025 110.17 Operating Supplies N HOME DEPOT CREDIT SERVICES HDC 11/5/2025 337.91 Saw, Diablo, Rod- Operating Supplies 02 JENINE COELHO 11/10/2025 • 36.04 Office Supplies- Veterans Day 01 JENINE COELHO JC 11/4/2025 49.20 Fall Decor/ Water Bottles 01 LANGAN ENGINEERING AND 1810 #90065709 11,361.20 Professional Services form 9/27-10/24/2025 01 ENVIRONMENTAL SERVICES, INC.
LANGAN ENGINEERING AND 1810 #90066437 481.25 Surveying 01 ENVIRONMENTAL SERVICES, INC.
LES SCHWAB 1629 353.47 New Tube For Backhoe 11
MERRILL LUMBER COMPANY 487 10/31/2025 33.20 Maint. of Equipment 02 OREGON METER REPAIR & 1327 1,465.00 Meters 02
WATER SOLUTIONS. LLC
SHASTA SERVICES, INC. DBA TW 10/30/2025 107,748.29 Applicaton #2 - SCDRP Grant 02
TIMBERWORKS
SISKIYOU COUNTY 001-210-120-000 11/2 1,217.69 Property Tax 2025-2026 03 SPRING STREET ANALYTICAL LLC 2784 130.00 Water Testing 02 #25CW-2296 2,134.75 I Support 01
STACY & DENNIS
STACY & DENNIS 25-1110 1,300.00 PW- Thinkpad 02
STATELINE AUTO PARTS SUPPLY, 630935 186.64 2006 GMC Sierra/ Maintenance 02 STATELINE AUTO PARTS SUPPLY, 630941 52.94 1989 Chevrolet/ Spark Plug/ Maintenance 02 COHOUSE FARMING & SEED S282562 30.00 Weights 04
POSE PRIES SEO S282577 45.00 Weights 04
Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve WOODHOUSE FARMING & SEED S282591 30.00 Weights 04
WOODHOUSE FARMING & SEED S282605 30.00 Weights 04
CO.
Total 177,170.07
Approved at the
Pay Dates: 11/7/2025
PAY PERIOD: 10/19/2025-11/1/2025 Fund Account Codes:
Police Department:
(3 Employees) $4,865.86 01- General Fund
Chief Resilience Officer (1
Employee) $2,228.47 02- Enterprise Fund - Water
Public Works:
(6 Employees) $7,225.78 03- Enterprise Fund - Sewer
City Hall: (5 Employees,
including Library & Custodial $5,578.74 04- Enterprise Fund - Garbage Council & Elected Officials:
(7 persons) $0.00
Total Amount of Payroll DD'S $19,898.85 13- Local Transportation (TDA) Total Amount Submitted for
Approval - November 18,
2025: $197,068.92
Page: 2
Technical Excellence
LANGAN
Practical Experience
Client Responsiveness
BUDGET INCREASE REQUEST #1
TO: Ms. Jenny Coelho - Chief Resilience Officer - City of Tulelake FROM: Elizabeth Kimbrel, PE; Dorinda Shipman, PG, CHG
DATE: 10 November 2025
PROJECT: Tulelake Community Wide Assessment Grant
Tulelake, California
Project 760613502
Proposal/Contract Date: 21 March 2023
Proposal/Contract No.: _ 760613502
Original Authorized Budget: $450,000 (Environmental Services) Requested Budget Increase Amount: $45,000
Revised Authorized Budget: $495,000
Reason for Budget Increase: Additional Grant Administrative Services This budget increase request is for additional environmental services associated with the City of Tulelake's United States Environmental Protection (US EPA) Community-wide Assessment Grant in Tulelake, California (Project Area).
In Langan's original Scope of Services, Terms, Conditions and Fees for Professional Consulting Brownfields Program Services contract executed between the City of Tulelake (City) and Langan on 21 March 2023, Langan was authorized to the City in administering their Grant. As presented in this contract, Langan was authorized a budget of $450,000, which would be used for administration, Brownfield site identification, environmental assessment, funding, community engagement and reuse planning activities. Langan's originally authorized budget amount of $450,000 accounts for approximately 90 percent of the Grant's total budget of $500,000. Langan initially assumed the remaining amount ($50,000) of the Grant would be used by the City for planning and administrative purposes. However, based on a discussion with the City on 27 October 2025, Langan understands that the City would like a majority ($45,000) of the remaining Grant funds to be used by Langan for environmental assessment, reuse planning, community engagement and/or grant management activities (collectively referred to as Grant Administration Activities). Langan understands that the City would like to use the remaining $5,000 for and/or travel associated with state and/or federal Brownfield Conference(s).
SCOPE OF SERVICES
The following is a summary of Langan's proposed scope of services.
Oakland, CA 94612
New Jersey • New York • Connecticut • Pennsylvania • Washington, DC • Virginia • West Virginia • Ohio • Florida • Texas • Arizona • California Abu Dhabi • Athens • Doha • Dubai • Istanbul • London • Panama Budget Increase Request 10 November 2025
Tulelake Community Wide Assessment Grant 760613502
Tulelake, California Page 2
Task 1 - Grant Administration Activities
Langan will continue to conduct Grant Administrative Activities associated with the Grant, as presented in Tasks 3 through 7 of Scope of Services, Terms and Conditions and Fees Professional Consulting Brownfields Programs Services proposal dated 10 March 2023. In general, this includes conducting additional environmental assessments (Phase | and I| environmental site assessments), researching alternative grant funding alternatives for the City, engaging and soliciting community feedback and/or preparing remedial alternative plans and conceptual site reuse plans. Langan notes that not all of these services can be provided with the remaining Grant budget; therefore, Langan will coordinate with the City to conduct critical activities and next steps for City-identified higher priority Brownfield sites.
ESTIMATED COSTS
We propose to perform our services on a time-and-materials basis, in accordance with our original contract dated 21 March 2023. We will not exceed the estimate fee unless the scope of services changes and we receive your prior authorization.
Tasks Estimated Fee
Task 1 $45,000
Total Estimated Fee ..... $45,000
We appreciate the opportunity to present you with this proposal and look forward to working with you.
If you have any questions, please call Elizabeth Kimbrel at 503-880-8398.
Sincerely yours,
Langan Engineering and Environmental Services, LLC.
Elizaber Kimbrel Wind Agin
Elizabeth Kimbrel, PE Dorinda Shipman, PG, CHG
Senior Project Manager Principal/Vice President
Budget Increase Request 10 November 2025
Tulelake Community Wide Assessment Grant 760613502
Tulelake, California Page 3
AUTHORIZATION:
When you are ready to proceed, please provide a contract change order amending our existing contract, or sign in the space below, upon which this document will amend our contract date 21 March 2023. If you have any questions, please don't hesitate to contact us.
Client Approval for Budget Increase:
NAME TITLE
SIGNED DATE