AGENDA
Regular Meeting
TULELAKE CITY COUNCIL
December 16, 2025
5:30 PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.
1. Call to order the regular meeting of December 16, 2025.
2. Pledge of Allegiance
3. Approval of December 2, 2025, regular meeting minutes. Discussion/Action.
4. Approval of the payments of bills. Discussion/Action.
5. Comments from the public.
This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.
6. Closed Session: Interviews of City Council applicants for appointment of open City Council position, Gov't Code § 54957. Discussion/Action. (Mayor Cordonier)
7. Announcement of closed session. (Mayor Cordonier)
8. Oath of office for appointed City Council Member. Discussion/Action. (City Clerk)
9. Appointment of Mayor and Mayor Pro Tem. Discussion/Action. (Mayor Cordonier)
10. Determination of Commissioners to the various City Departments. Discussion/Action. (Mayor)
11. Determination of City Council appointed representatives to various organizations, i.e.:
SCORE, LOLA, etc. Discussion/Action. (Mayor)
12. Approval of Fiscal Year 2025/2026 City of Tulelake Salary Schedule with new minimum wage effective December 14, 2025. Discussion/Action. (Chief Resilience Officer)
13. Discussion and approval to promote Officer Mauk to Sargent, remaining at the same hourly pay rate. Discussion/Action. (Chief of Police)
14. Review and approval of Amendment to Task Order #10 for Adkins Engineering for the additional construction administration for the SCRG Program: Well Rehabilitation and Emergency Water Supply. Discussion/Action. (Director of Public Works/Chief Resilience Officer)
15. Appoint a negotiating committee for 2 Ray Oehlerich Way. Discussion/Action. (Chief Resilience Officer
16. Closed Session: Re: Real Estate located at 2 Ray Oehlerich Way. Gov't Code § 54956.8.
Discussion/Action. (Mayor)
17. Announcement of Closed Session.
18. Possible approval of lease for 2 Ray Oehlerich Way property. Discussion/Action. (Mayor)
19. Discussion and approval of closing the restrooms for the winter and possibly renting portable restrooms for Veteran's Park. Discussion/Action. (Director of Public Works)
20. Discussion and approval of giving $2 an hour raise for Jesse Alonso post-graduation from the academy. Discussion/Action. (Chief of Police)
21. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. Chief Resilience Officer, Jenny Coelho
c. City Hall Administrator, Aissa Martinez
d. Director of Public Works, Jose Perez
e. Tulelake Library Branch Manager, Kailee Wood
COMMENTS FROM ADMIN AND STAFF:
22. Comments from Library Branch Manager (Kailee Wood)
23. Comments from City Treasurer (Sara Luscombe)
24. Comments from City Clerk (Casey Joiner)
25. Comments from Assistant City Admin (Christian Marquez)
26. Comments from City Administrative Clerk (Anna Perez)
27. Comments from Council Member Margie Cordonier
28. Comments from Council Member Patty Taylor
29. Comments from Council Member Teresa Williams
30. Comments from Council Member (Newly Appointed)
31. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134.
Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.
The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.
MINUTES
Regular Meeting
TULELAKE CITY COUNCIL
December 2, 2025 - 5:30 PM
Mayor Tom Cordonier called the meeting to order at 5:33PM. Council Members Margie Cordonier, Patricia Taylor, and Teresa Williams were present. Also in attendance were City Clerk, Casey Joiner; Chief Resilience Officer, Jenny Coelho; City Staff, Anna Perez; Assistant City Admin, Christian Marquez; City Staff, Alejandra Garcia; and Director of Public Works, Jose Perez. City Hall Administrator, Aissa Martinez; Chief of Police, Tom Hoy; City Treasurer, Sara Luscombe; and Library Branch Manager, Kailee Wood were absent.
APPROVAL OF THE NOVEMBER 18, 2025, REGULAR MEETING MINUTES Mayor Cordonier made a motion for the approval of the November 18, 2025, regular meeting minutes. Council Member Williams seconded the motion. All votes were aye. Motion carried. (Motion 25-196)
APPROVAL OF THE PAYMENT OF BILLS
Mayor Cordonier made a motion to approve paying the bills presented for December 2, 2025. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 25-197)
COMMENTS FROM THE PUBLIC
No comments.
DISCUSSION AND APPROVAL TO PROMOTE OFFICER MAUK TO SARGENT, REMAINING AT THE SAME HOURLY PAY RATE
Chief of Police, Tom Hoy, was absent. Will have this topic on the next agenda.
REVIEW AND POSSIBLE APPROVAL OF STANTEC GRANT ASSISTANCE PROPOSAL Mayor Cordonier made a motion to approve the Stantec Grant Assistance Proposal. Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 25-198)
REVIEW AND POSSIBLE APPROVAL OF LANGAN ENGINEERING AND ENVIRONMENTAL SERVICES SURVEYING
PROPOSAL
Discussion only. No action taken.
DISCUSSION REGARDING CITY CHRISTMAS EVENTS
Discussion only. No action to be taken.
DEPARTMENT HEAD UPDATES
Chief of Police: Absent
Chief Resilience Officer: Jenny Coelho commented that she has been busy filing reports for grants.
City Hall Administrator: Absent.
Director of Public Works: Jose Perez commented that he is wanting to close the restrooms at Veteran's Park.
ADJOURNMENT
layor Cordonier made a motion to adjourn the meeting at 6:48PM. Council Member Williams seconded tr notion. All votes were aye. Motion carried. (Motion 25-199 Tom Cordonier, Mayor
Attest:
Casey Joiner, City Clerk
-
Minutes of November 18, 2025 - Regular
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 12-16-2025 - AP126013 for Weeks 12/3/2025-12/11/2025 Name Document Number Document Description Fund Code
ADKINS ENGINEERING AND 62162 2,835.72 CRRSAA -TO#12 13
SURVEYING. INC. 15,800.00 2022 STIP TO#13 13
ADKINS ENGINEERING AND 62163
URVEYING, INC
DKINS ENGINEERING AN 62164 17,000.00 2022 STIP TO#14
URVEYING, INC
ASIN TIRE SERVICE, IN 321142 917.20 Snow Tires- Sams Truck 02, 03,04 C&S PUBLISHING 4626 270.00 Advertisment
CAS PUBLISHING 270.00 Advertisment 02
CAL-ORE TELEPHONE CO. 032400356412/2025 964.54 Telephone & Internet 01 Whitney Cantrell 1023 1,375.00 Finance Director - 11/2025 01 CAPITAL ONE SPARK BUSINESS COC10/22/2025 28.00 Donuts for 10/22/2025 Training 01 CHARLES W PILLON, CPA 4783 1,181.25 Audit Services 06/30/2025 - 11/30/2025 01, 02, 03, 04 CHARLES W PILLON, CPA 4789 1,500.00 2025 Annual Streets Report 11,13 CONTINENTAL UTILITY INVC-13535 240.00 SSL Renewal 02
SOLUTIONS, INC.
ED STAUB & SONS PETROLEUM, . 13330289 515.45 Propane - 591 Main St, Tulelake 01 13360355 552.75 Tulelake Police Deparment - Propane 01
ED STUB & SONS PETROLEUM, 436070 629.81 PD - Fuel
ED STAUB & SONS PETROLEUM, 436080 551.19 PW & Garbage Truck Fuel 02, 03, 04 #2025-6140 2,756.25 FY25GASB 75 Full Valuation Fee 01
GOVINVEST INC.
LES SCHWAB 23100294371 80.98 Tire Repair
MERRILL LUMBER COMPANY C265067 78.96 supplies for Streets 11 NATIONWIDE 849096043 12/2025 105.00 Bond Insurance 01
ONSITE DRUG & ALCOHOL 12652 225.00 2026- Administrative Fee 02
TESTING, LLC
PACIFIC POWER 41972561-009 3 12/25 688.31 470 C St #A Tulelake, Police Department 01 PACIFIC POWER 41972561-010 1 12/20 158.50 489 Fifth Street, Tulelake 02 PRENTICE LONG, PC 164 1,939.29 Investigation 01
8045 1,458.00 Legal Fees 10/2/2025-10/24/2025 01
PRENTICE LONG, PC
PRENTICE LONG, PC 8046 165.00 Legal Fees 10/232025-10/25/2025 01 PRENTICE LONG, PC 8165 990.00 Legal Fees 10/28/2025-11/18/2025 01 SPRING STREET ANALYTICAL LLC 2931 130.00 Collert - CA 02 STACY & DENNIS 25-1185 310.00 Laptop Updates - Chewy 02 STACY & DENNIS 25CA-2426 405.00 IT Support 01
STATELINE AUTO PARTS SUPPLY, 633829 112.60 Tank Heater 02 Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve T-MOBILE 205898822 12/2025 211.44 Cellular Services- PW & CH 01 TRILOGY ARCHITECTURE 1860 45,299.00 Tulelake Visitor Center - (Fixed Fee) 01
CORPORATION
TRILOGY ARCHITECTURE 1867 26,000.00 Tulelake Visitor Center - Phase 02 101 ORPORATION 300.00 Veritone 11/18/25 - 11/17/26 01
VERITONE, INC 1043366
WOODHOUSE FARMING & SEED S282620 30.00 Weights 11/9/2025 04 WOODHOUSE FARMING & SEED S282630 30.00 Weights 11/15/2025 04 WOODHOUSE FARMING&SEED S282643 30.00 Weights 11/22/2025 04 WOODHOUSE FARMING & SEED S282660 30.00 Weights 11/31/2025 04 STATE WATER RESOURCES WD-0301209 3,945.00 Annual Permit Fee 03 WD-0301217 32,505.00 Annual Permit Fees 03
CONTROL BOARD
Total 162,614.24
PAY PERIOD: 111G/2025-15/29/2025 Fund Account Codes:
Police Department:
(4 Employees) $6,338.65 01- General Fund
Chief Resilience Officer (1
Employee) $2,458.48 02- Enterprise Fund - Water
Public Works:
(6 Employees) $7,119.93 03- Enterprise Fund - Sewer
City Hall: (6 Employees,
including Library & Custodial) $3,696.29 04- Enterprise Fund - Garbage Council & Elected Officials:
(6 persons) $0.00 5- Police Personnel (COPS Gran
1- Gas Tax Fund (Street
Total Amount of Payroll DD'S $19,613.35 13- Local Transportation (TDA) Total Amount Submitted for
Approval - December 16,
2025: $182,227.59
Page: 2
This is EXHIBIT K, consisting of 1 pages, referred to
in and part of the Agreement between Owner and
Engineer for Professional Services - Task Order
Edition dated 9/15/2020.
Amendment To Task Order No. 10
1. Background Data:
a. Effective Date of Task Order: 7/25/2023
b. Owner: City of Tulelake
c. Engineer: Adkins Engineering and Surveying, Inc.
d. Specific Project: SCDRG Program: Well Rehabilitation and Emergency Water Supply
2. Description of Modifications
Engineer shall perform the following Additional Services: Additional effort for constructior administration including, contract negotiations, special inspections and testing For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: $20,000
3. Task Order Summary (Reference only)
a. Original Task Order amount: $177,000
b. Net change for prior amendments: $0
c. This amendment amount: $20,000
d. Adjusted Task Order amount: $197,000
The foregoing Task Order Summary is for reference only and does not alter the terms of the Task Order, including those set forth in Exhibit C
Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. Al rovisions of the Agreement and Task Order not modified by this or previous Amendments remain in effect. Th ffective Date of this Amendment is 12/9/202!
OWNER: ENGINEER:
By: By:
Title: Title:
Date Date
Signed: Signed:
Exhibit K- Amendment to Task Order
EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services - Task Order Edition.
Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.