AGENDA
Regular Meeting
TULELAKE CITY COUNCIL
January 20, 2026
5:30 PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.
1. Call to order the regular meeting of January 20, 2026.
2. Pledge of Allegiance
3. Approval of January 6, 2025, regular meeting minutes. Discussion/Action.
4. Approval of the payments of bills. Discussion/Action.
5. Comments from the public.
This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.
6. Public Hearing regarding the ABCA for the EPA Brownfields Clean-up Grant application for 800 G Street. Discussion/Action. (Chief Resilience Officer)
7. Review and approval of Change Order #4 from Shasta Services, Inc. to: Remove Pay Item No. 18 Well #2 Casing Rehabilitation - Swaging Repair from the scope of the project and add Pay Item No. 18 Change Order Request 004 to continue to remove rubble/debris from Well #2 Casing. Discussion/Action. (Director of Public Works/Chief Resilience
8. Volunteer Council Member to write the article for next "Council Corner" for February Newsletter. Discussion/Action (Mayor Cordonier)
9. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. Chief Resilience Officer, Jenny Coelho
c. City Hall Administrator, Aissa Martinez
d. Director of Public Works, Jose Perez
e. Tulelake Library Branch Manager, Kailee Wood
COMMENTS FROM ADMIN AND STAFF:
10. Comments from Library Branch Manager (Kailee Wood)
11. Comments from City Treasurer (Sara Luscombe)
12. Comments from City Clerk (Casey Joiner)
13. Comments from Assistant City Admin (Christian Marquez)
14. Comments from City Administrative Clerk (Anna Perez)
15. Comments from Council Member Margie Cordonier
16. Comments from Council Member Patty Taylor
17. Comments from Mayor Pro Tem Penny Velador
18. Comments from Council Member Teresa Williams
19. Comments from Mayor Tom Cordonier
20. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.
The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.
MINUTES
Regular Meeting
TULELAKE CITY COUNCIL
January 6, 2026 - 5:30 PM
Mayor Tom Cordonier called the meeting to order at 5:30PM. Council Members Margie Cordonier, Patricia Taylor, Teresa Williams and Penny Velador were present. Also in attendance were Chief Resilience Officer, Jenny Coelho; City Administrative Clerk, Anna Perez; City Staff, Alejandra Garcia; City Treasurer, Sara Luscombe; Library Branch Manager, Kailee Wood; and Director of Public Works, Jose Perez. City Clerk, Casey Joiner and Finance Director, Whitney Cantrell were present via phone conference. City Hall Administrator, Aissa Martinez; Assistant City Admin, Christian Marquez; and Chief of Police, Tom Hoy were absent.
APPROVAL OF THE December 16, 2025, REGULAR MEETING MINUTES Mayor Cordonier made a motion for the approval of the December 16, 2025, regular meeting minutes. Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 26-01)
APPROVAL OF THE PAYMENT OF BILLS
Mayor Cordonier made a motion to approve paying the bills presented for January 6, 2026. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 26-02)
COMMENTS FROM THE PUBLIC
No Comments
PUBLIC HEARING REGARDING THE ABCA'S FOR THE EPA BROWNSFIELDS CLEAN-UP GRANT APPLICATION FOR 436/444 C STREET AND 800 G STREET
Discussion only. No action taken.
APPROVAL OF AMENDED AGREEMENT FOR TEXT MY GOV, WHO ACQUIRED UPAHEAD Mayor Cordonier made a motion to approve the amended agreement for Text My Gov, who acquired UpAhead Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 26-03)
DISCUSSION AND POSSIBLE APPROVAL OF ANNUAL STEP RAISES' FOR CITY STAFF BASED ON
RECOMMENDATIONS FROM DEPARTMENT HEADS, COUNCIL AND FINANCE DIRECTOR Mayor Cordonier made a motion to approve of the annual step raises' for City Staff based on the recommendations from Department Heads, Council and Finance Director. Council Member Cordonier seconded the motion. All votes were aye. (Motion 26-04)
DEPARTMENT HEAD UPDATES
Chief of Police: Absent
Chief Resilience Officer: Jenny Coelho commented that she will be attending the next SCORE meeting on January 23, 2026. Jenny also commented that she has been currently working on the cultural center.
City Hall Administrator: Absent.
Director of Public Works: Jose Perez commented that it is his policy with his crew that he is the first one called out after hours, he is the only one in his crew that takes a city vehicle home and he is the only one who drives his pickup.
Library Branch Manager: Kailee Wood commented that she had enough grant money left over from the Safety Grant the Library was awarded to get new windows that will be installed, she is just waiting for an estimate at this time. Kailee also commented that she is currently working on two more grants for the Library and creating newsletter that will go out with the newsletters from the city on the current workings of the library
ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 7:46PM. Council Member Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 26-05) Tom Cordonier, Mayor
Attest:
Casey Joiner, City Clerk
Minutes of January 6, 2026 - Regular
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 01-20-2026 - API26015 for Weeks 01-06-2026 thru 01-19-2026 ocumen
Name moun Document Description Fund Code
967.22 CH, PD, 02 & PW Telephone & WiFi 01
CAL-ORE TELEPHONE CO.
Whitney Cantrell 1025 812.50 Bookkeeping 01
NATIONS MEDICAL 111101 214.50 Medical Supplies 02
NATIONS MEDICAL 111105 267.05 Medical Supplies 01
TRILOGY ARCHITECTURE 1872 57,110.75 Tulelake Visitor Center 01 CORPORATION 773.16 2018 Ram 1500 - Maint.
LES SCHWAB 23100294969 05
LES SCHWAB 23100295647 134.99 Alignment - Police Car 05 STERRA SPRINGS 24382086 010926 73.15 PW & CH Water 01
PACIFIC POWER 41972561-009 3 01/26 632.12 470 C St / Police Dept 01 PACIFIC POWER 41972561-010 1 01/26 336.53 489 Fifth St. 02 CHARLES W PILLON, CPA 4799 481.25 Audit 24-25#2 01
MERRILL LUMBER COMPANY B279635 17.98 BRZ DR Bottom 01
MERRILL LUMBER COMPANY B280056 81.93 Work Light, DE Bulb 02 MERRILL LUMBER COMPANY B280418 53.82 Keys 01
MERRILL LUMBER COMPANY B280845 2.99 Keys 02
MERRILL LUMBER COMPANY C266669 1.99 Keys 02
CAPITAL ONE SPARK BUSINESS COC 01/2026 519.62 Capital One Credit Card Pt 01 LEAGUE OF CALTFORNIA CITTES INV-45543-B8R7R7 649.00 Membership Dues for calendar year 2026 01 JUNIPER PAPER & SUPPLY INVJPR8242979 97.60 Toilet Paper 01 WOODHOUSE FARMING & SEED S2822673 30.00 Weights 04
COOLSE FARMINGSEED • 5282689 30.00 Weights 04
WOODHOUSE FARMING & SEED S282704 15.00 Weights 04
WOODHOUSE FARMING & SEED S282714 30.00 Weights 04
WOODHOUSE FARMING & SEED S282731 30.00 Weights 04
SMALL CITES ORGANIZED RISK TulQ3FY26 17,656.37 Worker's Comp 3rd Qtr. Premium 01 EFFORT
Total 81,019.52
Pay Dates: 01/16/2026
PAY PERIOD: 12/28/2025-01/10/2026 Fund Account Codes:
Police Department:
(4 Employees) $7,248.44 01- General Fund
Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Chief Resilience Officer (1
Employee) $2,302.83 02- Enterprise Fund - Water
Public Works:
(6 Employees, $7,044.51 03- Enterprise Fund - Sewer
City Hall: (6 Employees
including Library & Custodial $4,018.23 04- Enterprise Fund - Garbage Council & Elected Officials:
(6 persons) $0.00 05- Police Personnel (COPS Grant)
11- Gas Tax Fund (Streets)
Total Amount of Payroll DD's
$20,614.01 13- Local Transportation (TDA)
Total Amount Submitted for
Approval - January 20,2026: $101,633.53
Page: 2
• ADKINS
ENGINEERING & SURVEYING
December 29, 2025
Jose Perez, Public Works Director
City of Tulelake
PO Box 847 / 591 Main Street
Tulelake, California 96134
Re: Change Order Request No. 4
City of Tulelake Drought Relief Project
Mr. Perez:
Timberworks sent an email on December 15, 2025 stating that Enloe had completed 10 of the 20 hours allotted in Change Order No. 1 to clear the obstruction in the Well #2 casing. They indicated they had another 10 hours of work left in the Change Order but were unsure if the casing could be cleared and recommended drilling a new well. On December 22, 2025 Timberworks sent a follow up email stating that Enloe had completed all 20 hours of work allotted by Change Order No. 1 and made it to a depth of 135 feet below the top of the casing but still had not cleared the obstruction. This information was relayed to Geoffrey Anderson with the Department of Water Resources at our bi-weekly meeting on December 22, 2025. The Department of Water Resources recommended that we request an additional time extension and/or budget increase as soon as possible to protect the City on a legal basis if the project was not completed per the Grant Agreement. We were also informed that the request would most likely initially be denied, but that could change if funding becomes available in 2026. Additionally, we were given some possible options for moving forward:
• Remove Well #2 work from the project and execute a change order with the Contractor to complete other improvements related to the potable water system for the City of Tulelake. • Possible Complications: Some of the scope for Well #2 has already been completed such as the foundation for the building and the underslab piping so removing the Well #2 work could raise questions on how to handle those items. Additionally, there isn't a lot of time left to complete the project so removing the well and completing other improvements may not be feasible due to lead times for ordering parts, etc.
Remove some scope from the project and use those funds toward clearing the Well #2 obstruction.
Possible Complications: Items removed from the scope would either need to be self-performed by the City or completed at a later date. If self-performed work ties into work performed by the Contractor is can become difficult to prove who is responsible if anything goes wrong.
The Department of Water Resources is open to other proposed options as well, but these were the items discussed at the meeting. After reviewing the options with Public Works, it was decided that removing Pay Item No. 18 Well #2 Casing Rehabilitation - Swaging Repair from the project and using the funds toward a change order to continue clearing the Well #2 casing obstruction is how the City would like to proceed. The Casing Rehabilitation/Swaging Repair could be completed at later time if funding is available. Additionally, Pay Item No. 26 Hydrant Assembly, Concrete Pad, Bollards (Includes Gate Valve) will be removed from the Contract (minus parts already ordered by the Contractor) and self-performed instead. These two pay items have a cost of $41,760 and $36,747 respectively that could be utilized toward clearing the well and/or other project costs.
There are no guarantees that continuing to clear the Well #2 obstruction will result in a viable well. There are a lot of unknowns such as the amount of material that is in the well and if cleaning the well will damage the casing.
Therefore, it is hard to say if continuing to clear the Well #2 obstruction will result in a usable well. We are bringing this to your attention so that you understand the risks of moving forward with Change Order No. 4. It should also 1435 Esplanade Ave, Klamath Falls, OR 97601
o 541.884.4666 / f 541.884.5335 / w AdkinsEngineering.com be noted that the project is required to be completed by February 28, 2026 which is a very limited timeframe to complete the improvements. Redirecting the project toward other improvements with such a limited timeline could put the project in danger of extending past the deadline for construction completion. Please let us know if you have any questions.
Sandy King
Project Manager
Cc: File 1012-5810
CHANGE ORDER NO. 4
Owner: City of Tulelake Owner's Project No.:
Engineer: Adkins Engineering & Surveying Engineer's Project No.: 1012-5810 Contractor: Shasta Services, Inc. DBA Timberworks Contractor's Project No.:
Project: City of Tulelake Drought Relief Project
Date Issued: 12/23/2025 Effective Date of Change Order: 01/06/2026 The Contract is modified as follows upon execution of this Change Order:
Description:
Payte o. 1am hange rel 2 cuest ol-bianier Suine repromom the copie of the pred. that ange Order is unit pricing, worked may be performed up to the total unit price listed in the Change Orde he well shall be videoed prior to performing any additional clearing of the casin Attachments: Contractor Change Order Request 004
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:
Substantial Completion: 120 Days
$ 1,070,691.00 Ready for final payment: 150 Days
Increase from previously approved Change Orders No. 1: Increase Decreasel from previously approved Change Orders No.1:
33,547.50
Contract Price prior to this Change Order:
1,104,238.50
Hncrease] [Decrease| this Change Order: Increase Decreased this Change Order:
$
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial Completion: 120 Days
$ 1,104,238.50 Ready for final payment: 150 Days
Recommended by Engineer (if required) Accepted by Contractor By:
Title:
Date:
Authorized by Owner Approved by Funding Agency (if applicable) By:
Title:
Date:
EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1.
Copyright® 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved.
Change Order Request
TIMBERWORKS
Project Name: Tulelake Drought Relief Project CCO#: 004 Location: Tulelake, CA Date: 12/23/2025
Project No: 1012-5810 Str No.:
TO: Adkins Engineering & Surveying FROM: Timberworks
1435 Esplanade Ave PO Box 1240
Klamath Falls, OR 97601 Mit. Shasta, CA 96067
SUBCONTRACTOR:
ATTN: Daniel Scalas, P.E. Enloe Drilling and Pumps, Inc.
Cc: Sandy King Mt. Shasta, CA 96067
Remove Rubble/Debris from Well #2 Casing Continued..
Cost Breakdown:
COST TYPE QTY U/M Unit Rate Extension
Remove Rubble from Well #2 Casing SUB 40 HR $ 750.00 $ 30,000.00 Supervision Labor 30 HR $ 140.00 $ 4,200.00
Time Impact Analysis:
5 additional working days required for this work (subject to change) Comments:
- The depth and type of material obstructing the well casing is unkown, the work from Change Order No. 1 will be continued from the depth of 135 ft. below the top of the well casing. - The hours listed above will cover any equipment or effort that is needed at the descretion of Enloe Drilling and will not be exceded unless authorized by the City of Tulelake. It could take more or less time to clear out the well and will be billed accordingly. The intent is that this change order will take the place of Well #2 Casing Rehabilitation- Swaging Repair- Pay Item No. 18. - There is no guarantee that the well casing can be cleared.
Total Direct Cost = $ 34,200.00
Labor Surcharge @ 0% =
Total Cost of Labor = $ 4,200.00
Total Cost Materials = $
Labor Markup @15%= $ 630.00
Equipment and Materials Markup @15% = $
Subcontractor Markup @15%= $ 4,500.00
GC Markup @ 5%= $ 1,935.00
TOTAL = $ 41,265.00