Agenda, special meeting, first session — Tulelake City Council, April 27, 2026

AGENDA
Special Meeting

TULELAKE CITY COUNCIL
April 27, 2026
5:30 PM

VIA CONFERENCE CALL
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.

1. Call to order the special meeting of April 27. 2026.

2. Pledge of Allegiance

3. Approval of Work Change Directive NO 2 and Change Order NO 7 for Shasta Services, Inc. DBA Timberworks.

Discussion/Action. (Chief Resilience Officer)

4. Approval of AB2788 Maintenance-of-Effort Certification for FY 25-26. Discussion/Action. (Chief Resilience Officer

5. Comments from the public.

This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of Council. If your comment concerns an item on the agenda please address, the Council after that item is open for public comment. By law, the Council cannot discuss or take action on matters that are not on the agenda. The Mayor reserves the right to limit the duration of each speaker to three (3) minutes.

Speakers may not give their time to others.

6. Department Head updates.

7. Chief of Police, Tom Hoy

8. Chief Resilience Officer, Jenny Coelho

9. City Hall Administrator, Aissa Martinez

10. Director of Public Works, Jose Perez
COMMENTS FROM ADMIN AND STAFF:

11. Comments from City Treasurer (Sara Luscombe)

12. Comments from City Clerk (Anna Perez)

13. Comments from Library Branch Manager (Kailee Wood)

14. Comments from Assistant City Admin (Christian Marquez)

15. Comments from Council Member (Margie Cordonier)

16. Comments from Council Member (Patty Taylor)

17. Comments from Mayor Pro Tem (Penny Velador)

18. Comments from Council Member (Teresa Williams)

19. Comments from Mayor (Tom Cordonier)

20. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134. arties with a disability as provided by the American Disabilities Act who require special accommodations or aids t articipate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meetin The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800 WORK CHANGE DIRECTIVE NO.: 2
Owner: City of Tulelake Owner's Project No.:

Engineer: Adkins Engineering & Surveying Engineer's Project No.: 1012-5810 Contractor: Shasta Services, Inc. DBA Timberworks Contractor's Project No.:

Project: City of Tulelake Drought Relief Project
Date Issued: 04/20/2026 Effective Date of Work Change Directive: 04/20/2026 Contractor is directed to proceed promptly with the following change(s):

Description:

Proceed with pulling Well #2 pump and video logging of Well #2.

Attachments:

Change Order Request No. 7
Purpose for the Work Change Directive:

The pump for Well #2 must be pulled and video logging completed. This Directive allows the Contractor to move forward with Change Order Request No. 7 prior to the next City Council Meeting on 05/05/2026 to keep the Contractor on track with the current schedule provided on 4/16/2026.

Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to:
• Non-agreement on pricing of proposed change. X Necessity to proceed for schedule or other reasons.

Estimated Change in Contract Price and Contract Times (non-binding, preliminary):

Contract Price: $ 12,336.45
Contract Time: 97 days
Basis of estimated change in Contract Price: Change Order Request No. 7 • Lump Sum X Unit Price • Cost of the Work • Other
Recommended by Engineer Authorized by Owner
By: -
Title: Mayor

PROJECT MANAGER
Date: 04/20/26
EICDC® C-940, Work Change Directive.

Page 1 of 1 ends

ADKNC

ENGINEERING & SURVEYING
April 16, 2026
Jenny Coelho, Chief Resilience Officer
City of Tulelake
PO Box 847 / 591 Main Street
Tulelake, California 96134
Re: Change Order Request No. 7
City of Tulelake Drought Relief Project
Mrs. Coelho:

The substantial completion date for the City of Tulelake Drought Relief Project was February 28, 2026. As outlined in Article 4.04 of the contract, liquidated damages in the amount of $500 per day may be assessed against the Contractor for each day the project exceeds the substantial completion date. This provision provides the City with a predictable method of recovering damages resulting from project delays, including additional construction administration costs, grant administration costs, and the delayed beneficial use of the completed improvements.

The City has previously indicated its desire not to assess liquidated damages against the Contractor at this time.

The enclosed Change Order No. 7 includes additional work consisting of the removal and reinstallation of the Well #2 pump and video logging of the Well #2 casing. This work is required for Adkins to evaluate rehabilitation options for the casing. Please note that an additional change order may be required depending on the condition of the casing discovered during video logging.

The Contractor has submitted a revised schedule that extends the substantial completion date to June 5, 2026, and the final completion date to July 5, 2026. This represents a time extension of 96 days for substantial completion and 126 days for final completion.

Please note that if the City accepts this time extension, the right to assess liquidated damages for this extended period will be waived. Should the City prefer to retain the ability to assess liquidated damages, the Change Order can be modified accordingly. Additionally, if the Contractor's performance on Change Order No. 7 extends beyond the revised schedule, the City may assess liquidated damages for any future delays.

Please let us know how the City would like to proceed.

Respectfully,
Michael Moser, PE
Engineer of Record
Cc: File 1012-5810
1435 Esplanade Ave, Klamath Falls, OR 97601
o 541.884.4666 11541.884.5335 / wAdkinsEngineering.com
CHANGE ORDER NO. 7
Owner: City of Tulelake Owner's Project No.:

Engineer: Adkins Engineering & Surveying Engineer's Project No.: 1012-5810 Contractor: Shasta Services, Inc. DBA Timberworks Contractor's Project No.:

Project: City of Tulelake Drought Relief Project
Date Issued: 04/16/2026 Effective Date of Change Order: 04/16/2026 The Contract is modified as follows upon execution of this Change Order:

Description:

This Change Order includes the following scope; removal and reinstallation of the Well #2 pump and video logging of the Well #2 casing.

The revised schedule provided on 4/16/26 increases the substantial completion to 217 days and the final completion to 247 days. This moves the substantial completion date to June 5, 2026 and final completion date to July 5, 2026.

Attachments: Contractor Change Order Request 007 - Remove and Reinstall Well #2 Pump + Video Logging, Schedule Update 04/07/2026
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:

Substantial Completion: 120 Days
$ 1,070,691.00 Ready for final payment: 150 Days
Increase from previously approved Change Orders: Hncrease| (Decrease from previously approved Change Orders No.1:

Substantial Completion:
$ 5,186.29 Ready for final payment: 0
Contract Price prior to this Change Order: Contract Times prior to this Change Order:

Substantial Completion: 120 Days
$ 1,075,877.29 Ready for final payment: 150 Days
Increase this Change Order: [Increase] Decrease| this Change Order:

Substantial Completion: 217 Days
$ 12,366.45 Ready for final payment: 247 Days
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:

Substantial Completion: 217 Days
$ 1,088,243.74 Ready for final payment: 247 Days
Recommended by Engineer (if required) Accepted by Contractor By:

Title:

Date:

Authorized by Owner Approved by Funding Agency (if applicable) By:

Title:

Date:

EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1.

Page 1 of 1 ends

TIMBERWORKS Change Order Request
Project Name: Tulelake Drought Relief Project CCO#: 007 Location: Tulelake, CA Date: 4/8/2026
Project No: 1012-5810 Str No.:

IO: Adkins Engineering & Surveying FROM: Timberworks
1435 Esplanade Ave PO Box 1240
Klamath Falls, OR 97601 Mt. Shasta, CA 96067
SUBCONTRACTOR:

ATTN: Daniel Scalas, P.E. Enloe Drilling and Pumps, Inc.

Cc: Sandy King Mt. Shasta, CA 96067
Remove and Reinstall Well #2 Pump + Video Logging
Cost Breakdown:

COST TYPE QTY U/M Unit Rate Extension
1) Service Out SUB 2 HR $ 750.00 $ 1,500.00
2) Pull Well #2 Pump SUB 4 HR $ 625.00 $ 2,500.00
3) Supervisor Travel Time Labor 3 HR $ 140.00 $ 420.00
4) Supervision for pump removal Labor 4 HR $ 140.00 $ 560.00 5) Reinstall Well #2 Pump SUB 4 HR $ 625.00 $ 2,500.00
6) Supervisor Travel Time Labor 3 HR $ 140.00 $ 420.00
7) Supervision for pump reinstallation Labor 4 HR $ 140.00 $ 560.00 8) Video Logging of Well #2 SUB 1 EA $ 2,364.24 $ 2,364.24 9) Supervisor Travel Time Labor 3 HR $ 140.00$ 420.00
10) Supervision for well video Labor 2 HR $ 140.00 $ 280.00 Time Impact Analysis:

Comments:

Total Direct Cost = $ 11,524.24
Labor Surcharge @ 0% = $
Total Cost of Labor = $ 2,660.00
Total Cost Materials = $
Labor Markup @15% = $ 399.00
Equipment and Materials Markup @15% = $
Subcontractor Markup @5% = $ 443.21
TOTAL = $ 12,366.45
Enloe Drilling and Pumps, Inc. Estimate 3115
Enloe Drilling 507 Hummingbird Ln
and Pumps Ine.

Talent, OR 97540-9728 USA
056 since 1913 +15309642807
[email protected]
enloedrillingandpumps.com

ADDRESS SHIP TO
Tule Lake Pumps Tule Lake Pumps

DATE TOTAL
03/23/2026 $6,500.00

ACTIVITY QTY RATE AMOUNT
Service Out 2 750.00 1,500.00
Labor Hourly: Service truck, trailer, 3 men prevailing wage 8 625.00 5,000.00 SUBTOTAL 6,500.00
TAX 0.00
TOTAL $6,500.00
THANK YOU.

Accepted By Accepted Date
Waterwell Developing & Surveys, LLC
PO Box 156 ater
Umatilla, OR 97882 elIo
Developing& Surveys
Timberworks/ Shasta Services Estimate
Date Estimate#
3/13/2026 1175
Project
Item Description Qty Rate Total
Camera Ill Video logging of well 2,175.00 2,175.00
Fuel Surcharge Fuel surcharge 189.24 189.24
Sales Tax 0.00% 0.00
This is an estimate and may change with work and materials provided.

Total $2,364.24
www.WaterwellDeveloping.com
[email protected]
Tulelake Drought Relief Project - Progress Update 04/16/26 CPM Schedule 16-Аpr-26 09 Baseline Schedule Data Date = 14-Jan-
Activity ID Activity Name Original| Start Finish Critical Total Float| Aprl 2026 May 2026 Duration
TULELAKE DRP-4 Tulelake Drought Relief Project - Progress Update 04/16/26 219 17-Jul-25A 04-Jun-26 TULELAKE DRP-4.MS Project Milestones 211 17-Jul-25A 23-May-26 7 23-May-26, TUL • MS.1000 Bid Date 0 17-Jul-25 A L
• MS.1010 Notice of Award 0 28-Aug-25A L
• MS.1020 Notice to Proceed 0 15-Sep-25 A L
@ MS.1050 Project Timecount (120 cal. days OG+ 38 CD's CCO #1=158 CD) 120 15-Sep-25 A 23-Apr-26 L Project Timecount (120 cal. days OG + 38 CD's CCO#1 = 158 CD) • MS.1060 Substantial Completion 24-Apr-26 L • Substantial Completion, • MS.1070 Contract Completion 23-May-26 • Contract Compl • TULELAKE DRP-4.GC General Conditions 5 15-Sep-25 A 19-Sep-25 A • GC.1010 Mobilization 5 15-Sep-25 A 19-Sep-25 A
• GC.1020 Temp Fence/Yard Setup 2 17-Sep-25 A 18-Sep-25 A L • GC.1030 UG Locates (USA Ticket) 3 17-Sep-25 A 19-Sep-25 A L • TULELAKE DRP-4.PRC Procurement 169 28-Sep-25 A 16-Mar-26 80 rocurement • PRC1000 Water Fill Station 8-10 weeks after approved submittal) 60 28-Sep-25A 19-Jan-26 A a PRC1010 Electrical Equipment (14 weeks after approved submittals) 13013-Nov-25 A 16-Mar-26 80 proved submittals • TULELAKE DRP-4.WELL Well Upgrades 175 18-Sep-25A 04-Jun-26 5 TULELAKE DRP-4.WELL.SITE Demolition and Sitework 83 18-Sep-25 A 22-Jan-26 A - WELL.1010 Remove/Dispose of AC & Concrele Piles 4 18-Sep-25A 23-Sep-25 A → WELL.1000 Well #2 Stab Demoition 1. 22-Sep-25 A 22-Sep-25A Well #2 Base Rock & Surface Restoration OCOL
WELL. 1020 2 03-Dec-25 A 14-Jan-26A
WELL. 1030 Chain Link Fencing & Gates 5 14-Jan-26 A 22-Jan-26 A TULELAKE DRP-4.WELL.#2.BLDG Well #2 Building Construction 42 08-Dec-25 A 06-Feb-26 A WELL.1040 Layout and trench for footings, prep for slab 1 08-Dec-25A 08-Dec-25 A WELL.1050 F/R/P/S Footings and slab 5 08-Dec-25 A 12-Dec-25 A WELL. 1060 Slab Cure 7 12-Dec-25 A 18-Dec-25 A OLLODI
WELL, 1070 5 05-Jan-26 A 09-Jan-26 A
WELL. 1080 Rough Framing 5 12Van-26 A 21-Jan-26 A
WELL.1090 insulate Lid 22-Jan-26 A 22-Jan-26 A
WELL.1100 Finish Carpentry - Sheath Ceiing 2 23-Jan-26 A 26-Jan-26 A LL WELL.1110 Install Hollow Metal Doors and Hardware 1 27Jan-26A 27-Jan-26A WELL.1120 Painting 3 28-Jan-26 A 30-Jan-26 A LLL
WELL. 1130 Install Metal Roofing 5. 02-Feb-26 A 06-Feb-26 A - TULELAKE DRP-4.WELL.UTIL Utilities 130 24-Nov-25A 04-Jun-26 WELL.1200 Well #2- Wellhouse Piping 7 24-Nov-25 A 04-Dec-25 A WELL. 1140 Wel #2 Site Piping 7 01-Dec-25 A 16-Jan-26 A WELL. 1180 CCO #1 - Well # 2 Cleaning Work 5 10-Dec-25 A 16 Jan-26 A WELL. 1170 Well #2- New Pump Work 5 14Jan-26A 21-Jan-26 A WELL. 1190 Well #1- New Pump Work 5 22-Jan-26A 28-Jan-26 A WELL. 1260 Wel #2 - Install Pipe Supports 2 13-Apr-26 14-Apr-26 Well #2 - Install Pipe Supports WELL.1230 CCO #7 - Remove Well #2 Pump 1 23-Apr-26 23-Apr-26 • CCO #7 - Remove Wel #2 Pump WELL.1240 CCO #7 - Well #2 Video Logging 1 05-May-26 05-May-26 i CCO #7 - Well #2 Video Logging WELL. 1250 CCO #7 - Reinstall Well #2 Pump 1 04-Jun-26 04-Jun-26 TULELAKE DRP-4.WELL.ELEC Electrical and Controls Work 131 09-0ct-25A 23-Apr-26 7 23-Apr-26, TULELAKE DRP-4.WELL.ELEC Electrical and Controls Work Remaining Level of Effort Remaining Work summary i Page 1 of 2 Adual Level of Effort Critical Remaining Work City of Tulelake - Drought Relief Project Actual Work • Milestone

TIMBERWORKS
Tulelake Drought Relief Project - Progress Update 04/16/26 CPM Schedule 16-Apr-26 09 Baseline Schedule Data Date = 14-Jan-
Activity ID Activity Name Original Start Finish Critical Total Float | April 2026 May 2026 Duration 19 26 =
- WELL.1210 T&B Electrica/Controls from Booster Sta. to Well BLDGS 5 09-Od-25 A 16-Od-25 A L • WELL.1220 Electrical & Controls Work 4 20-Аpr-26* 23-Apr-26 Electrical & Controls Work 5 TULELAKE DRP-4.WFS Water Filling Station 49 10-Nov-25A 23-Jan-26 A • WFS.1030 Base Rock for Parking Apron 1 10-Nov-25 A 10-Nov-25 A • WFS.1040 FIR/PIS Parking Apron Concrete 2 12-Nov-25A 13-Nov-25 A L - WFS.1010 T&B Electrica/Communications to WFS 3 04-Dec-25 A 08-Dec-25 A • WFS.1020 FIRUP/S WES Concrete Pad and Bollards 3 05-Dec-25 A 09-Dec-25 A © WFS.1000 Install Underground Water Line 1o WES 1 20wan-26A 20-Jan-26A • WFS.1050 Set/instal WFS 1 20~an-26A 20Jan-26A
• WFS.1060 Electrica/Communications to WFS 3 21Van-26 A 23-Jan-26 A Remaining Level of Effort Remaining Work - summary Page 2 of 2 Actual Level of Effort Critical Remaining Work City of Tulelake - Drought Relief Project | Adual Work • Milestone 7 TIMBERWORKS

AL ADKINS

ME ENGINEERING & SURVEYIN
April 16, 2026
Jenny Coelho, Chief Resilience Officer
City of Tulelake
PO Box 847 / 591 Main Street
Tulelake, California 96134
Re: Change Order Request No. 7
City of Tulelake Drought Relief Project
Mrs. Coelho:

The City has previously indicated its desire not to assess liquidated damages against the Contractor at this time.

Please let us know how the City would like to proceed.

Respectfully,
Mal DC
Michael Moser, PE
Engineer of Record
Cc: File 1012-5810
1435 Esplanade Ave, Klamath Falls, OR 97601
o 541.884.4666 / f 541.884.5335 / w AdkinsEngineering.com Siskiyou County
Auditor-Controller
AB2788 (Chapter 886/94)
Maintenance-of-Effort Certification Form
Name of City/County: City of Tulelake
Fiscal Year of Certification: 2025-2026
AB2788 Maintenance-of-Effort (MOE) Calculation:

Total Public Safety Adopted Budget $ 294,109
(Amount of Line 4.1 from Form A)
Less: Public Safety MOE $ 128,984
(Amount of Line 3.2 from Form A)
Difference:

Over/(Under) AB2788 MOE Requirements $ 165,125
Certification Statement:

I hereby certify that the City/County of Tulelake is over/under (please circle one) the AB2788 Maintenance-of-Effort requirements concerning the use of Proposition 172 revenues in the amount of $165,125.00 • Forms A, B, and C are submitted in support of this calculation. Detailed records concerning this calculation are available upon request and will be retained.

Signature of City/County Official:

Date signed:

Form C AB2788 Maintenance of Effort (MOE) Certification Year Calculation Certification Year 2025/2026 Please complete the following Form to calculate AB2788 MOE certification year budget. Describe all AB2788 adjustments in the space provided below Certification Year AB2788 Adjustments Adjusted AB2788
Department Adopted Budget (1) (5) (6) Certification Year Fire Department $25,000.00
Siskiyou County
Sheriff Department $9,880.00
Police Department:

Animal Controll $800.00|
Public Safety $6,400.00
Police Protection $252,029.00
TOTAL $294,109.00
AB2788 MOE Adjustments Comments:
(1)
(9)
(10)
Completed by: Jenny Coelho Phone: 530-667-5522 Date: April 22, 2026 https://cityoftulelake.sharepoint.com/sites/CityDocuments/Shared Documents/MOE AB2788/MOE AB2788/2025-2026/Form (C) -AB2788 Adjustments 25-26.xlsx FORM BIC SCHEDULE OF MOE CALCULATIONS (Based on Actual Allocation) City of Tulelake
......

MAINTENANCE OF EFFORT (MOE) CALCULATION - ADJUSTING BASE AMOUNT

EXPENDITURES
95/96 96/97 97/98
196390 333332233433232 222-23
126,330 120177 128530 128550
LOCAL ADOPTED BUDGET 126.330 172,420 172,420 184.014 184.014 145,659 141.709 158.68B 145,050 166,791 178.032 178.032_178.032 213.052 213.052 195.808 168.328 202,067 251.318 204,012 205,325 194,320 197.985 201,660 213.970 225.754 237.154 259448 224,109 REDUCTION IN PSAF ALLOCATION NA (45.518) (45,518) (57,017) (57,584) 19,269) (15.282) (32,175) (19,173) (25,334) (27,405) (39,980) (51.054) (50,873) (50,786) (86,419) (86,669) (69,037) (41,424) (75,013) (123,068) (76,499) - (77,601) (06,637) (70.208) (73787) (73,201) (75,098 (86,018) (90,308) (107,755) (130.395) (165,125) *Verifed Prop 172 receipts with Banner

Tulelake City CouncilApril 27, 2026

Tulelake City Council
April 27, 2026