Agenda — Tulelake City Council, October 6, 2026

AGENDA
Regular Meeting
November 6, 2026
5:30PM
Dial in Number: 712-432-3900 - Conference id: 419973 #
If you are unable to attend in person, join the meeting by dialing the number listed above and entering the Conference ID No.

1. Call to order the regular meeting of October 6, 2026.

2. Pledge of Allegiance

3. Approval of September 15, 2026, regular meeting minutes. Discussion/ Action.

4. Approval of September 21, 2026, special meeting minutes. Discussion/Action.

5. Approval of the payments of bills. Discussion/Action.

6. Comments from the public.

This is the time set aside for citizens to address the Council on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Council. If your comment concerns an item on the agenda, please address the Council after that item is open for public comment. By law, the Council cannot discuss or act on matters that are not on the agenda. The mayor reserves the right to limit the duration of each speaker to three (3) minutes. Speakers may not give their time to others.

7. Discussion and approval of the City of Tulelake 2026 master fee schedule.

Discussion/Action. (City Hall Administrator)

8. Discussion about nuisance abatement of Siskiyou Street & B Street. Discussion/Action. (City Hall Administrator)

9. Discussion about unpaid utility bills. Discussion/Action. (City Administrative Clerk)

10. Review and approval of Change Order #1 for the 2026 Street Improvements project for the 2022 STIP grant. Discussion/Action. (Chief Resilience Officer)

11. Review and approval of Change Order #9 for Shasta Services, Inc. DBA Timberworks for the Small Communities Drought Relief Program grant. (Chief Resilience Officer/Director of Public Works)

12. Review and approval of FY 2026-2027 Grants Budget. (Chief Resilience Officer)

13. Review and approval of Award of the Permanent Local Housing Assistance, Round 5, 22- PLHA-17892 Contract of $45,148. (Chief Resilience Officer)

14. Review and approval of Budget Amendments for the FY 2026-2027 Grants Budget. (Chief Resilience Officer)

15. Department Head updates. Discussion/Action.
a. Chief of Police, Tom Hoy
b. City Hall Administrator, Aissa Martinez
c. Director of Public Works, Jose Perez
COMMENTS FROM ADMIN AND STAFF:

16. Comments from Library Branch Manager (Kailee Wood)

17. Comments from City Treasurer (Sara Luscombe

18. Comments from City Clerk (Anna Perez)

19. Comments from Chief Resilience Officer (Jenny Coelho)

20. Comments from Council Member Margie Cordonier

21. Comments from Council Member Patty Taylor

22. Comments from Mayor Pro Tem Penny Velador

23. Comments from Council Member Teresa Williams

24. Comments from Mayor Tom Cordonier

25. Adjournment
Meetings are held in the Council Chambers at City Hall located at 591 Main Street, Tulelake, CA 96134.

Parties with a disability as provided by the American Disabilities Act who require special accommodations or aids to participate in a public hearing should make the request to City Hall Staff at least 48 hours prior to the meeting.

The City Attorney, Margaret Long, may appear by telephone from 2240 Court Street, Redding, CA 96001 (530) 691-0800.

MINUTES
Regular Meeting

TULELAKE CITY COUNCIL
September 15, 2026 - 5:30PM
Mayor Tom Cordonier called the meeting to order at 5:29PM. Mayor Pro Tem, Penny Velador and Council Member Teresa Williams were present. Also in attendance were Chief Resilience Officer, Jenny Coelho; Director of Public Works, Jose Perez; City Hall Administrator, Aissa Martinez; City Clerk, Anna Perez and Chief of Police, Tom Hoy.

APPROVAL OF SEPTEMBER 1, 2026, REGULAR MEETING MINUTES
Mayor Cordonier made a motion for the approval of September 1, 2026, regular meeting minutes. Mayor Pro Tem Velador seconded the motion. All votes were aye. Motion carried. (Motion 26-146) APPROVAL OF SEPTEMBER 1, 2026, SPECIAL MEETING MINUTES
Mayor Pro Tem Velador made a motion for the approval of September 1, 2026, special meeting minutes. Mayor Cordonier seconded the motion. All votes were aye. Motion carried. (Motion 26-147)

APPROVAL OF THE PAYMENT OF BILLS
Mayor Cordonier asked City staff if they had received the receipts needed to pay the credit card bills. Mayor Cordonier made a motion to approve paying the bills as presented. Mayor Pro Tem Velador seconded the motion.

All votes were aye. Motion carried. (Motion 26-148)

COMMENTS FROM THE PUBLIC
No comments.

APPROVAL OF RESOLUTION NO. 26-20 FOR A STATE WATER RESOURCES CONTROL BOARD GRANT TO SUBMIT A

CONSTRUCTION APPLICATION AND DESIGNATE AUTHORIZATION FOR UPGRADING THE WATER SYSTEM WITH

WATER STORAGE TANKS, TULELAKE WATERLINE REPLACEMENT, METER REPLACEMENT, AND BACKFLOW

PREVENTION FOR THE CITY OF TULELAKE
Chief Resilience Officer Jenny mentioned that the application is intended to cover everything discussed above. She will have more information available for the next meeting on October 6th. This is only to get permission to apply for the grant. Mayor Pro Tem Velador made a motion to approve Resolution No. 26-20 for a State Water Resources Control Board Grant to submit a construction application and designate authorization for upgrading the water system with water storage tanks, Tulelake waterline replacement, meter replacement, and backflow prevention for the City of Tulelake. Council Member Williams seconded the motion. All votes were aye. Motion carried. (Motion 26-149)

REVIEW AND APPROVAL OF LEAD APPLICANT COMMITMENT LETTER FOR THE COMMUNITY RESILIENCE CENTER

IMPLEMENTATION GRANT FOR THE TULELAKE CULTURAL VISITOR CENTER Chief Resilience Officer Jenny commented that this is one of the grant requirements. Mayor Cordonier made a motion for approval of Lead Applicant Commitment letter for the Community Resilience Center Implementation Grant for the Tulelake Cultural Visitor Center. Mayor Pro Tem seconded the motion. All votes were aye. Motion carried. (Motion 26-150)

REVIEW OF QUOTES AND POSSIBLE APPROVAL OF A QUOTE FOR FIXING CITY HALL GENERATOR Chief Resilience Officer Jenny reported that approximately one year ago, someone came out to provide a quote for repairs to the City Hall generator, but the City never received the quote. Peterson has provided a quote in the amount of $3,400. Jenny noted that the City has a credit card that could be used to pay for the repairs. Mayor Cordonier asked whether the City has sufficient funds available to make the payment. Mayor Pro Tem Velador asked how frequently the generator is used. City Hall Administrator Aissa stated that the generator is not used very often. Jenny noted that the generator is a 1987 model and expressed concern that the City may experience a severe winter. Director of Public Works Jose stated that he services his own generators and noted that the City Hall generator needs new solenoids and a starter. Mayor Pro Tem Velador stated that, given the City's current financial situation, she would prefer to wait before proceeding with the repairs. Mayor Cordonier made a motion to not approve the quote to fix the City Hall generator. Instead, have Chief Hoy's dad look at it. Council Member Williams seconded the motion. Motion carried. (Motion 26-151)

REQUESTING TO AMEND THE GENERAL FUND TULELAKE POLICE DEPARTMENT AND THE COPS GRANT BUDGETS

DUE TO GENERAL FUND BUDGET DEFICIT
This item was tabled.

Chief of Police: Tom Hoy reported that he has been doing considerable planning and thinking about ways to assist the General Fund. He requested that a committee be formed to discuss potential options and strategies. Hoy also reported that Jesse Alonso has been moved to reserve status. He noted that it had been a long weekend and stated that he would like to get Oscar through training.

City Hall Administrator: No comments.

Director of Public Works: Jose Perez reported that he is going to start potato harvest next week and will be in and out. He knows that the City is going through rough times and we must go through them together, and no one Minutes of September 15, 2026
should be going behind no one's back talking about each other.

ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 6:21PM. Mayor Pro Tem Velador seconded the motion. All votes were aye. Motion carried. (Motion 26-152) Tom Cordonier, Mayor
Attest:

Anna Perez, City Clerk
Minutes of September 15, 2026

MINUTES
Special Meeting

TULELAKE CITY COUNCIL
September 21, 2026 - 5:00PM
Mayor Tom Cordonier called the meeting to order at 5:00PM. Mayor Pro Tem, Penny Velador and Council Members, Margie Cordonier, Patricia Taylor and Teresa Williams were present. Also in attendance were Director of Public Works, Jose Perez; City Hall Administrator, Aissa Martinez; City Clerk, Anna Perez; Finance Director, Whitney Cantrell; Chief of Police, Tom Hoy and Chief Resilience Officer, Jenny Coelho. City Auditor, Charles Pillon, was present via phone.

COMMENTS FROM THE PUBLIC
Janice Woodhouse mentioned that she owns Stateline Scales. She questioned why there are three people in the garbage truck when it goes to be weighed. She also questioned why a husband and wife are signing checks. She said they need to make sure Chief Hoy is funded and stated that she believes everyone there stands behind her.

REQUESTING TO AMEND THE GENERAL FUND TULELAKE POLICE DEPARTMENT AND THE COPS' GRANT BUDGETS DUE

TO GENERAL FUND BUDGET DEFICIT
Chief of Police Hoy began by thanking everyone for their support. He explained that no one is proposing to defund the Police Department. Rather, the City is reviewing and trimming all department budgets to rearrange and manage the funds remaining in the City's budget. City Auditor Pillon stated that he would walk everyone through the budget spreadsheet and then answer questions. He explained that the top portion of the spreadsheet shows what is occurring within the General Fund. Police Department expenses are paid from the General Fund. Beginning April 1, 2027, the sales tax revenue from Ed Staub & Sons will go to the County, resulting in an estimated loss of approximately $59,000 in revenue for the City. Pillon explained that the City is in a difficult financial position. He stated that if the City were to proceed with the five-year plan, the City would not be able to pay for any police services from the General Fund. Chief Hoy noted that all City departments are being asked to find additional sources of revenue. He also stated that he is currently working to finalize a contract with the City of Bonanza for $50,000 in revenue. City Auditor Pillon explained that the City Council will need to select from the plans that have been presented. Mayor Cordonier stated that he believed the City would proceed with the eight-year plan and expressed hope that the City would also be able to move forward with the Bonanza contract. Mayor Cordonier made a motion to approve the 8-year repayment plan. Mayor Pro Tem Velador seconded the motion. All votes were aye. Motion carried. (Motion 26-153) APPROVAL OF RESOLUTION NO. 26-22 AND RESOLUTION 26-23, FOR AUTHORIZED REPRESENTATIVE

RESOLUTION/ORDINANCE AND REIMBURSEMENT FOR THE TULELAKE WATERLINE REPLACEMENT, STORAGE TANKS,

METER REPLACEMENT AND BACKFLOW PROTECTION
Chief Resilience Officer Jenny mentioned that these two Resolutions are for the grant that must be submitted with the grant application. One of them is for reimbursement. The other is to get an advance for the money to be available when needed. Director of Public Works Jose said they should be going out to bid early spring. Mayor Cordonier made a motion to approve Resolution No. 26-22 and Resolution 26-23, for authorized representative resolution, ordinance and reimbursement for the Tulelake waterline replacement, storage tanks, meter replacement and backflow protection.

Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 26-154)

EMERGENCY AND GRANT UPDATES
Chief Resilience Officer Jenny mentioned that she visited the Modoc Nation with Mayor Pro Tem Velador. She also mentioned that she is currently working on a grant with Tracy.

CLOSED SESSION: THREAT OF LITIGATION
Council went into closed session at 7:12pm.

ANNOUNCEMENT OF CLOSED SESSION
Council returned from closed session at 8:01 p.m. Mayor Cordonier stated that there was no action to be taken and encouraged City staff and Council to remain focused and continue working together. No action taken.

ADJOURNMENT
Mayor Cordonier made a motion to adjourn the meeting at 8:02PM. Council Member Taylor seconded the motion. All votes were aye. Motion carried. (Motion 26-155)
Tom Cordonier, Mayor
Attest:

Anna Perez, City Clerk
Minutes of September 21, 2026
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve Bills Submitted for Approval on 10-06-2026 - API26040 for Weeks 09-15-2026 thru 10-06-2026 Document
Name Document Number Amount Document Description Fund Code 0000061 437.40 Building Inspector- 08/04, 08/05 & 01
CITY OF WEED 08/10/2026
SISKIYOU COUNTY GENERAL 001638 463.54 Gate Fees 04

SERVICES
SISKIYOU COUNTY GENERAL 001663 1,270.22 Gate Fees 04

SERVICES
SISKIYOU COUNTY GENERAL 001694 906.44 Gate Fees 04

SERVICES
SISKIYOU COUNTY GENERAL 001724 906.44 Gate Fees 04

SERVICES
Iternal Networks 16158 654.45 Serice & Late Fees 05
Iternal Networks 16255 654.45 Serice & Late Fee 05
Iternal Networks 16423 654.45 Service & Late Fee 05
Iternal Networks 16427 474.00 Onsite Support & Late Fee 05 DEAN-SLABAUGH LLC 2026-005 891.64 Apartment Rental 10/2026 05 T-MOBILE 205898822-19 215.16 PW & CH Cell Phone 01
PACIFIC POWER 41972561-002 8 10/26 2,206.71 Street Lights 11 PACIFIC POWER 41972561-004 4 10/26 149.01 C St - Lift Station 03 PACIFIC POWER 41972561-006 9 10/26 2,262.33 A6325 C Street City Water 02 PACIFIC POWER 41972561-007 7 10/26 142.06 Library 01
PACIFIC POWER 41972561-009 3 10/26 719.99 Police Department 01 PACIFIC POWER 41972561-011 9 10/26 2,016.34 Sewer Ponds 03 PACIFIC POWER 41972561-013 5 10/26 66.69 Park St- Lift Station 03 PACIFIC POWER 41998321-001 6 10/26 2,663.68 101 Siskiyou St 02 PACIFIC POWER 41998321-004 0 10/26 369.12 Main & E St 01 PACIFIC POWER 41998321-009 9 10/26 90.96 10 B St. (PW Shop) 02 AMERICAN SANITATION, INC 46537 140.00 Burn Pit- Toilet 04 ED STAUB & SONS PETROLEUM, 531049 855.62 PD- Fuel 01
ED STAUB & SONS PETROLEUM, 531059 890.85 Garbage, Parks & PW Fuel 01 INC
ADKINS ENGINEERING AND 62804 2,055.18 PHA Planning TO#11 SURVEYING, INC.

ADKINS ENGINEERING AND 62840 4,916.27 SCDRG Well Rehab. TO#10

SURVEYING, INC
STATELINE AUTO PARTS SUPPLY, 661910 9.43 Operating Supplies 05 INC.

MERRILL LUMBER COMPANY B291884 8.99 Twist Drain Plug 01 MERRILL LUMBER COMPANY C276732 5.59 Hose Washer and Adapter 01 MERRILL LUMBER COMPANY C277026 9.50 Mesh Paint Stainer 11 OFFICE TECHNOLOGIES, INC. INV64818 63.67 Kyocera Operating Supplies 01 Page: 1
City of Tulelake
Posted General Ledger Transactions - City Council Bills to Approve RICK FRIEDMAN Sept 2026 84.80 Plans & Postage T01
THOMAS CORDONIER Tom C. 09/29/2026 162.43 CLCC 01
Total 27,417.41
Pay Dates: 09/25/2026
PAY PERIOD: 09/06/2026-09/19/2026 Fund Account Codes:

Police Department:
(4 Employees) $7,287.09 01- General Fund
Chief Resilience Officer (1
Employee) $2,312.55 02- Enterprise Fund - Water
Public Works:
(6 Employees) $7,634.71 03- Enterprise Fund - Sewer
City Hall: (4 Employees,
including Library & Custodial) $4,244.74 04- Enterprise Fund - Garbage Council & Elected Officials:
(7 persons) $2,154.90 05- Police Personnel (COPS Grant) 11- Gas Tax Fund (Streets)
Total Amount of Payroll DD's $23,633.99 13- Local Transportation (TDA) Total Amount Submitted for
Approval - October 6, 2026: $51,051.40
Page: 2

CITY OF TULELAKE
2026 Master Fee Schedule
Building Department
Type of Fee or Service Charge Fee | Type
Heating/Mechanical (7% of building permit fee,
minimum $90.00)
Forced Air Furnace (up to 100M BTU's) $24.12 Per Item
Forced Air Furnace (over 100M BUT's/Pool Heater) $29.66 Per Item All Heaters $24.12 Per Item
Comm. Evap Cooler $17.36 Per Item
Air Handling Unit (up to 10MCFM) $17.36 Per Item
Vent Fan $11.82 Per Item
Hood w/mech Exhaust $11.82 Per Item
Misc. Equipment $17.36 Per Item
Wood/Pellet Stove $29.66 Per Item
Freestanding Heating Unit $24.12 Per Item
Fuel Tank (Propane, Kerosene, etc.) $48.89 Per Item
Plumbing (7% of building permit fee, minimum
$90.00)
Water Closet (toilet) $15.97 Per Item
Bathtub $15.97 Per Item
Shower $15.97 Per Item
Lavatory (wash basin) $15.97 Per Item
Clothes Washer Waste Pipe $15.97 Per Item
Sink $15.97 Per Item
Urinal $15.97 Per Item
Drinking Foundation $15.97 Per Item
Water Piping System $7.74 Per Item
Gas System (1-5 outlets) $10.02 Per Item
Gas System (6+ outlets - each) $1.79 Per Item
Water Heater w/Vent $20.05 Per Item
House Sewer $40.17 Per Item
Alterations of Drainage or Vent Piping $7.74 Per Item
Misc. Items - per item $15.97 Per Item
Electrical (7% of building permit fee, minimum
$90.00)
Fixtures (1-20) $1.79 Per Item
Fixtures (21 or more - each) $1.19 Per Item
Outlets (1-20) $1.79 Per Item
Outlets (21 or more - each) $1.19 Per Item
Electric Radiant Heat Per Room $20.05 Per Item
Motors - Not over 1 HP $7.74 Per Item
Motors - Over 1 HP - Not Over 10 HP $20.05 Per Item
Motors - Over 10 HP - Not Over 50 HP $40.09 Per Item
Sign & Electric Adv. Devices ea. Sign $43.19 Per Item
Temp Poles and Service $28.30 Per Item
200 Amp or Less $49.71 Per Item
Building Permits
Building Permit Fee Valuation Chart plus 5%
administrative fee
Plan Check Fee 65% of Building Permit Fee
Strong Motion Fee Commercial and
Residential 3 stories and
higher $0.00028 rate;
Residential under 3 stories
$0.00013 rate
Building Permit Issuance Fees
Total Valuation
$1.00 to $5.00 $38.30
$501.00 to $2,000.00 $38.30 for the first $500.00
plus $4.83 for each
additional $1,000.00, or
fraction thereof, to and
including $2,000.00
$2001.00 to $25,000.00 $112.86 for the first
$2,00.00 plus $22.17 for
each additional $1,000.00,
or fraction thereof, to and
including $25,000.00
$25,001.00 to $50,000.00 $637.62 for the first
$25,000.00 plus $16.00 for
each additional $1,000.00,
or fraction thereof, to and
including $50,000.00
$50,001.00 to $100,000.00 $1049.12 for the first
$50,000.00 plus $11.09 for
each additional $1,000.00,
or fraction thereof, to and
including $100,000.00
$100,001.00 to $500,000.00 $1619.52 for the first
$100,000.00 plus $8.87 for
each additional $1,000.00,
or fraction thereof, to and
including $500,000.00
$500,001.00 to $1,000,000.00 $5270.05 for the first
$500,000.00 plus $7.52 for
each additional $1,000.00,
or fraction thereof, to and
including $1,000,000.00
$1,000,001.00 and up $914.60 for the first
$1,000,000.00 plus $4.99
for each additional
$1,000.00, or fraction
thereof
Miscellaneous Building Fees
[Type of Fee or Service Charge Fee Notes
CA Building Standards Fee $1.00 for each
$25,000 valuation
Demo Permit $2.00 per square foot of
demolished area
Green Tag/Electrical Plan Fee Valuation; Minimum
payment of $154.00
Commercial Reroof Valuation Chart Square is
equal to
100 square
feet
Residential Reroof $6.00 per square;
Minimum payment of
$1000.00
Solar Commercial Deposit Valuation; Minimum
payment of $1000.00
Reinstatement of Building Permit 10% of Building Permit Fee Hot Water Installation Consolidated to Heating
Element Permit
Wood Stove Install Only Consolidated to Heating
Element Permit
Heating Element Permit (Heat pump, hot water Valuation; Minimum heater, pellet stove, monitor heater, etc.) $150.00
Other Inspections Not Listed Valuation; Minimum
$150.00
Re-inspection Fee $90.00
Replacement Permit Fee (Loss Permit) $25.00
Special After hours Inspection $145.00
Day Care Inspection $150.00 Per
Inspection
**Valuation of Permit 1SB per each $25,000
valuation
***Solar for residential $151.00 plan check fee
***Fences do not require a permit if it does not
exceed 6 feet in back with 2 feet of lattice and 3 feet in the front. All other fences will require a permit
application.

Finance Department
Type of Fee or Service Charge Fee Scope
Credit Card Fees $0.74 Per
Transaction
Reconnect Fee $75.00
Delinquent Invoices (after 30 days) 1.5% (18% Annually) Per Invoice Planning and Development Fee Schedule
Type of Fee or Service Charge Fee Scope
*Denotes that additional fees may apply
Architectural Review* $100.00
Encroachment Permit* $150.00
Special Event Permit $300.00
Boundary/Lot Line Adjustment* $100.00
Fence Permit Administerial Approval* $0.00
Sign Permit* $75.00
Sign Permit Requiring Planning Commission $250.00
Decision*
General Plan Amendment* $500.00
Second Dwelling Unit $150.00
Special Animal Permit* $25.00
Subdivision/Parcel Map Minor Changes (for parcels $200.00 or less)*
Subdivision/Parcel Map Changes* $500.00
Use Permit* $150.00
Variance* $150.00
Zoning Amendment* $160.00
Tree Cutting Permits
Type of Fee or Service Charge Fee Scope
Residential Properties, per parcel* $25.00
Commercial Properties, per parcel* $75.00
Home Firewood $0.00
Permit Requiring Planning Commission Decision* $250.00
Removal of trees without a permit $500.00 Per Tree
Engineering and planning consultant fees are billed
at an hourly rate. An initial deposit, calculated from
the estimated hours required for the specific
project, will be established at the outset and must
be paid by the applicant (separate from the
application fee) before the review process begins.

Police Department Service Fees
Type of Fee or Service Charge Fee Scope
$10.00, First 5
Case Reports
$1.00 Pages,
Each
additional
page
Case Reports - Digital Photos $1.00 Each
Case Reports - Digital Video $10.00 Each
Nuisance Abatement Admin Fee (May be cited per $50.00 1s* Offense day) $100.00 2nd Offense
$250.00 3rd Offense
Dog License $6.00 Altered
$12.00 Unaltered
$20.00 Late,
$32.00 Altered
Late,
Unaltered
Dog Impounds $15.00 1s* Offense
$30.00 2nd Offense
$100.00 3rd Offense
CHANGE ORDER NO.: 1
Owner: City of Tulelake Owner's Project No.:

Engineer's Project No.: 1012-5812,
Engineer: Adkins Engineering & Surveying 13, 14 & -17
Contractor: Contractor's Project No.:

Project: 2026 Street Improvements
Date Issued: 09/25/2026 Effective Date of Change Order: 09/25/2026 The Contract is modified as follows upon execution of this Change Order:

Description:

A Hunter Communications utility box was not identified during the topographic survey because it was obscured by existing landscaping. The box was located during construction and must be adjusted to the proposed sidewalk grade.

In addition, removal of the existing tree on C Street revealed that additional vertical curb must be replaced. Approximately 80 SF of asphalt pavement repair is also required to provide a suitable work area for forming the new curb.

COST BREAKDOWN:
80 SF Asphalt (includes demolition of existing asphalt) @ $280/Ton = $434 20 LF Vertical Curb @ $82/LF = $1,640
Adjusting Existing Hunter Communications Box = $210
Sawcut 52 LF @ $3.75/LF = $195
TOTAL = $2,479
Attachments:

Bid Tab and Contractor Email
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:

Substantial Completion: 150 Days
$ 820,357.00 Ready for final payment: 180 Days
No Change from previously approved Change Orders: No Change from previously approved Change Orders:

Substantial Completion: N/A
$ 0.00 Ready for final payment:

Contract Price prior to this Change Order: Contract Times prior to this Change Order:

Substantial Completion: 150
$ 820,357.00 Ready for final payment: 180
Increase this Change Order: No Change this Change Order:

Substantial Completion: 150
$ 2,479.00 Ready for final payment: 180
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:

Substantial Completion: 150
822,836.00 Ready for final payment: 180
EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1.

Page 1 of 2 ends

Recommended by Engineer (if required) Accepted by Contractor By:

Title:

Date:

Authorized by Owner Approved by Funding Agency (if applicable) By:

Title:

Date:

EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1.

Page 2 of 2 ends

BASE BID SCHEDULE C: C STREET (ALLEY TO MAIN STREET).- RSTP & CRRSAA FUNDING 5280(009)

QUANTITY UNIT UNIT PRICE AMOUNT TOTAL PRICE
NO. ITEM
1 Mobilization (not to exceed 5% of 1 LS
54, 2.00.00 $4,300.00 $4,200,00
Total Base Bid)
2 Temporary Protection & Direction 1 LS
$2,000,00 52.000.00 $ 2,000.00
of Traffic
Remove Existing Tree 1 LS $6,500.00
$6,500.00 $6,500,00
4 Asphalt Patching 4 TON
including demolition of existing 280,00 1,120.00 $ 1,120,00 asphalt)
5 Construct Park Strip 220 SY $64.00 14.0B0.00 $14,080.00 (3" HMAC on 10" Agg. Base)
6 4" Thick Concrete Sidewalk 810 SF
(including demolition of existing $22.00 317,820.00 $17,820.00 sidewalks)
6" Thick Concrete Driveway 380 SF
(including demolition of existing 28.00 10, 640,00 10,640.00 concrete/asphalt)_ Concrete Curb & Gutter
8 200 LF 117,800,00 $17,800.00

89.00 9 Concrete Vertical Curb LF
$ 832.00 39,050.00 2,050.00
10 Catch Basin 1 EA
3,200,00 3,220,00 3,200.00
11 Storm Drain Trench 1 LS $ 2,000.00
* 2,000,00 52.000.00
12 Pavement Markings 1 LS $ 2,000,00
*2,000.00 $2,000,00
13 Surface Restoration 1 LS $3,000, ок
" 6,000,00 $ 6,000.00
BASE BID SCHEDULE TOTAL $ 89,410.00
EJCDC® C-410, Bid Form for Construction Contract.

Page 5 of 10 ends

Sandy King
From: Jerry Green <[email protected]>
Sent: Wednesday, September 23, 2026 12:20 PM
To: Sandy King
Subject: RE: 1012-5813 Tulelake STIP Project - Communications Box & Curb/Asphalt Sandy,
The Communication box adjustment will be $ 210.00
Additional saw cutting, approximately 52 linear feet will be $ 195.00 Jerry Green
Rocky Mountain Construction
4815 Tingley Lane # A
Klamath Falls, OR 97603
541-882-8377
From: Sandy King <[email protected]>
Sent: Tuesday, September 22, 2026 11:12 AM
To: Jerry Green <[email protected]>
Cc: Jon Moritz <[email protected]>
Subject: RE: 1012-5813 Tulelake STIP Project - Communications Box & Curb/Asphalt Hi Jerry,
Please see the responses below regarding the Hunter Communication Box and Curb/Asphalt on C Street discussed previously.

Hunter Communications Box
The existing Hunter Communication Box was not located during the topographic survey because it was hidden under landscaping. The box will need to be raised to the finish grade of the new sidewalk.

Landscape Curb in Parking Lot
The remaining landscape curb around the existing tree and width of 12" of asphalt (to allow for formwork) will need to be removed/replaced.

Please prepare a Change Order request for these items. Curb replacement should be at the same price listed in the Base Bid Schedule C (Item No. 9) and demolition of existing curb/existing asphalt patching should be at the same unit price in the Base Bid C (Item No. 4). The communication box will need a cost since there is no existing unit pricing for it. Let me know if you have any questions.

Thank you,
1 MATCHLINE
(FEET)

CONSTRUCTION NOTES
CONSTRUCT PARK STRIP SECTION PER DETAIL 2, SHEET C5.

INSTALL CURB AND GUTTER PER CETAL 4, SHEET CA.

INSTALL SIDEWALK PER DETAILS 1 AND 2, SHEET C4.

NOT TO EXCEED 1: LONE WITH ZE TECTABLE WARNIG.

INSTALL CATCH BASIN PER DETAL 3. SHEET C5.

INSTALL STOP/STREET SIGN PER DETAIL 1, SHEET CS.

PANSVENE AND ACROSS MAN SIREET AND STACET.

INSTALL 20 LF SEEPAGE TRENCH PER DETAIL 4, SHEET CS.

INSTALL TOPSOIL. C STREET IMPROVEMENTS

CITY OF TULELAKE TULELAKE, CALIFORNIA
RECONSTRUCT EXISTING 4' X 5.2' CONCRETE DOOR LANDING.

MAIN STREET
INSTALL DRIVEWAY PER DETAIL 3, SHEET C4.
ori RAISE SEWER CLEANOUT TO GRADE.

TO ELEVATIONS AND DIMENSIONS

C STREET
INSTALL 24 LF VERTICAL CURB PER DETALS. SHEET C4.
1 RAISE WATER METER TO GRADE.

PLAN - C STREET I CONSTRUCT ALLEY PAVEMENT SECTION PER DETAL 2. SHEET F7 COMPACT EXISTING AGGREGATE BASE AND PAVE WITH 3" HMAC TO GRADES SHOWN.

MATCHLINE w/ AdkinsEngineering.com
- 0300 GENERAL GRADING NOTES

OMENSIONS TO ELEVATIONS SHOWN, SEE SITE PLAN FOR
L ADKINS 0/542841666 INCINEDLNG & SURVEYING 1435 ESPLANADE AVINUE, KLAM 10%.

STED 1.0
* ARE BE SUN TEN MAN TO ME ANGER UCTION
138L
* GROUND HAS BEEN CEO OF NEEDS, DEO TO E
AND OTHER DELETERICUS MATERIALS.
2 *кв,
45 — 20° ALLEY APPROACH-
- 25* DRIVEWAY -

SURVEYED BY CRAIN BY
JAVE
11:1l.
© STREET SHEET NUVBER
NOTE
PLAN - C STREET 1. SHOREO DO FEET TO ALL SPOT ELEVATIONS C3 CHANGE ORDER NO. 9
Owner: City of Tulelake Owner's Project No.:

Engineer: Adkins Engineering & Surveying Engineer's Project No.: 1012-5810 Contractor: Shasta Services, Inc. DBA Timberworks Contractor's Project No.:

Project: City of Tulelake Drought Relief Project
Date Issued: 09/10/2026 Effective Date of Change Order: 09/10/2026 The Contract is modified as follows upon execution of this Change Order:

Description:

Change Order No. 4 removed Pay Item No. 18 Well #2 Casing Rehabilitation - Swaging Repair from the scope of the project and added Pay Item No. 18 Change Order Request 004 to allow for additional rubble/debris removal from Well #2 casing up to the pay item total of $41,760. The final cost of the additional debris removal was $27,377.44, this change order adjusts the change order totals to reflect the $14,382.56 difference in Pay Item No. 18 for accounting purposes.

Additionally, Change Order No. 9 revises the Substantial Completion Date to October 26, 2026 and the Final Completion Date to November 25, 2026 to allow for materials on back order.

Attachments: Change Order No. 4, Change Order Bill 004 from Timberworks, Pay Application No. 6 and Contractor's Revised Schedule
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:

Substantial Completion: 120 Days
$ 1,070,691.00 Ready for final payment: 150 Days
Increase from previously approved Change Orders: #acrease] [Decrease from previously approved Change Orders No.1:

Substantial Completion:
$ 53,644.74 Ready for final payment:

Contract Price prior to this Change Order: Contract Times prior to this Change Order:

Substantial Completion: 316 Days
$ _1,124,335.74 Ready for final payment: 346 Days
Decrease this Change Order: [Increase-Decrease| this Change Order:

Substantial Completion: 360 Days
$ 14,382.56 Ready for final payment: 390 Days
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:

Substantial Completion: 360 Days
$ 1,109,953.18 Ready for final payment: 390 Days
Recommended by Engineer (if required) Accepted by Contractor By:

Title:

Date:

Authorized by Owner Approved by Funding Agency (if applicable) By:

Title:

Date:

EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1.

Copyiet 2018 National Sterican sores ol rei eneral an encief enginering Companies CHANGE ORDER NO. 4
Owner: City of Tulelake Owner's Project No.:

Engineer: Adkins Engineering & Surveying Engineer's Project No.: 1012-5810 Contractor: Shasta Services, Inc. DBA Timberworks Contractor's Project No.:

Project: City of Tulelake Drought Relief Project
Date Issued: 12/23/2025 Effective Date of Change Order: 01/06/2026 The Contract is modified as follows upon execution of this Change Order:

Description:

Remove Pay Item No. 18 Well #2 Casing Rehabilitation - Swaging Repair from the scope of the project. Add Pay Item No. 18 Change Order Request 004 - Remove Rubble/Debris from Well #2 Casing Continued. The Change Order is unit pricing, worked may be performed up to the total unit price listed in the Change Order.

The well shall be videoed prior to performing any additional clearing of the casing.

Attachments: Contractor Change Order Request 004
Change in Contract Price Change in Contract Times
Original Contract Price: Original Contract Times:

Substantial Completion: 120 Days
$ 1,070,691.00 Ready for final payment: 150 Days
Increase from previously approved Change Orders No. 1: [ncrease] [Decrease) from previously approved Change Orders No.1:

Substantial Completion:
33,547.50 Ready for final payment:

Contract Price prior to this Change Order: Contract Times prior to this Change Order:

Substantial Completion: 120 Days
$ 1,104,238.50 Ready for final payment: 150 Days
[Increase] [Decrease] this Change Order: [Increase] [Decrease) this Change Order:

Substantial Completion:
$ Ready for final payment:

Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:

Substantial Completion: 120 Davs
$ 1,104,238.50 Ready for final payment: 150 Days
recommended by Engineer (if required Accepted by Contracter Vial a 14 STEVEN ZAnK
By:

Title: Project Manager PROJECT MANAGER
Date: 01/20/2026 2/10/26
Authorized by Owner Approved by Funding Agency (if applicable) By: Tom Cordonin
Title: mayoR
Date: 1-20-21
EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1.

Page 1 of 1 ends

Change Order Request

TIMBERWORKS
Project Name: Tulelake Drought Relief Project CCO#: 004 Location: Tulelake, CA Date: 12/23/2025
Project No: 1012-5810 Str No.:

TO: Adkins Engineering & Surveying FROM: Timberworks
1435 Esplanade Ave PO Box 1240
Klamath Falls, OR 97601 Mt. Shasta, CA 96067
SUBCONTRACTOR:

ATTN: Daniel Scalas, P.E. Enloe Drilling and Pumps, Inc.

Cc: Sandy King Mt. Shasta, CA 96067
Remove Rubble/Debris from Well #2 Casing Continued..

Cost Breakdown:

COST TYPE QTY U/M Unit Rate Extension
1) Remove Rubble from Well #2 Casing SUB 40 HR $ 750.00 1 $ 30,000.00 2) Supervision Labor 30 HR $ 140.00 $ 4,200.00
Time Impact Analysis:
5 additional working days required for this work (subject to change) Comments:
- The depth and type of material obstructing the well casing is unkown, the work from Change Order No. 1 will be continued from the depth of 135 ft. below the top of the well casing. - The hours listed above will cover any equipment or effort that is needed at the descretion of Enloe Drilling and will not be exceded unless authorized by the City of Tulelake. It could take more or less time to clear out the well and will be billed accordingly. The intent is that this change order will take the place of Well #2 Casing Rehabilitation- Swaging Repair- Pay Item No. 18. - There is no guarantee that the well casing can be cleared.

Total Direct Cost = $ 34,200.00 |
Labor Surcharge @0% =
Total Cost of Labor = $ 4,200.00
Total Cost Materials = $
Labor Markup @15% = $ 630.00
Equipment and Materials Markup @15% = $
Subcontractor Markup @15% = $ 4,500.00
GC Markup @ 5%= $ 1,935.00
TOTAL = $ 41,265.00
- ADKINS
. ENGINEERING & SURVEYING
December 29, 2025
Jose Perez, Public Works Director
City of Tulelake
PO Box 847 / 591 Main Street
Tulelake, California 96134
Re: Change Order Request No. 4
City of Tulelake Drought Relief Project
Mr. Perez:

Timberworks sent an email on December 15, 2025 stating that Enloe had completed 10 of the 20 hours allotted in Change Order No. 1 to clear the obstruction in the Well #2 casing. They indicated they had another 10 hours of work left in the Change Order but were unsure if the casing could be cleared and recommended drilling a new well. On December 22, 2025 Timberworks sent a follow up email stating that Enloe had completed all 20 hours of work allotted by Change Order No. 1 and made it to a depth of 135 feet below the top of the casing but still had not cleared the obstruction. This information was relayed to Geoffrey Anderson with the Department of Water Resources at our bi-weekly meeting on December 22, 2025. The Department of Water Resources recommended that we request an additional time extension and/or budget increase as soon as possible to protect the City on a legal basis if the project was not completed per the Grant Agreement. We were also informed that the request would most likely initially be denied, but that could change if funding becomes available in 2026. Additionally, we were given some possible options for moving forward:

Remove Well #2 work from the project and execute a change order with the Contractor to complete other improvements related to the potable water system for the City of Tulelake.

Possible Complications: Some of the scope for Well #2 has already been completed such as the foundation for the building and the underslab piping so removing the Well #2 work could raise questions on how to handle those items. Additionally, there isn't a lot of time left to complete the project so removing the well and completing other improvements may not be feasible due to lead times for ordering parts, etc.
• Remove some scope from the project and use those funds toward clearing the Well #2 obstruction.

Possible Complications: Items removed from the scope would either need to be self-performed by the City or completed at a later date. If self-performed work ties into work performed by the Contractor is can become difficult to prove who is responsible if anything goes wrong.

The Department of Water Resources is open to other proposed options as well, but these were the items discussed at the meeting. After reviewing the options with Public Works, it was decided that removing Pay Item No. 18 Well #2 Casing Rehabilitation - Swaging Repair from the project and using the funds toward a change order to continue clearing the Well #2 casing obstruction is how the City would like to proceed. The Casing Rehabilitation/Swaging Repair could be completed at later time if funding is available. Additionally, Pay Item No. 26 Hydrant Assembly, Concrete Pad, Bollards (Includes Gate Valve) will be removed from the Contract (minus parts already ordered by the Contractor) and self-performed instead. These two pay items have a cost of $41,760 and $36,747 respectively that could be utilized toward clearing the well and/or other project costs.

There are no guarantees that continuing to clear the Well #2 obstruction will result in a viable well. There are a lot of unknowns such as the amount of material that is in the well and if cleaning the well will damage the casing.

Therefore, it is hard to say if continuing to clear the Well #2 obstruction will result in a usable well. We are bringing this to your attention so that you understand the risks of moving forward with Change Order No. 4. It should also 1435 Esplanade Ave, Klamath Falls, OR 97601
o 541.884.4666 / f 541.884.5335 / w AdkinsEngineering.com be noted that the project is required to be completed by February 28, 2026 which is a very limited timeframe to complete the improvements. Redirecting the project toward other improvements with such a limited timeline could put the project in danger of extending past the deadline for construction completion. Please let us know if you have any questions.

Sandy King
Project Manager
Cc: File 1012-5810
Change Order Bill

TIMBERWORKS
Project Name: Tulelake Drought Relief Project CCO#: 004 Location: Tulelake, CA Date: 3/20/2026
Project No: 1012-5810 _St No.:

TO: Adkins Engineering & Surveying FROM: Timberworks
1435 Esplanade Ave PO Box 1240
Klamath Falls, OR 97601 Mt. Shasta, CA 96067
SUBCONTRACTOR:

ATTN: Daniel Scalas, P.E. Enloe Drilling and Pumps, Inc.

Cc: Sandy King Mt. Shasta, CA 96067
Remove Rubble/Debris from Well #2 Casing Continued..

Cost Breakdown:

COST TYPE QTY U/M Unit Rate Extension
Remove Rubble from Well #2 Casing SUB 25.5 HR $ 750.00 $ 19,125.00 2) Supervision Labor 25.5 HR $ 140.00 $ 3,570.00
3) Gamera Video SUB I LS $ 3,500.00 $ 3,500.00
Total Direct Cost = $ 22,695.00
Labor Surcharge @ 0% =
Total Cost of Labor = 3,570.00
Total Cost Materials =
Labor Markup @15% = 535.50
Equipment and Materials Markup @15% = $ -
Subcontractor Markup @15%= $ 2,868.75
GC Markup @ 5%= $ 1,278.19
TOTAL = $ 27,377.44
Contractor's Application for Payment
Owner: City of Tulelake Owner's Project No.:

1. Original Contract Price 999,009.79

2. Net change by Change Orders 60,924.94

3. Current Contract Price (Line 1 + Line 2) 1,059,934.73

4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 968,988.49

5. Retainage
a. 5% $ 968,988.49 Work Completed 48,449.42
Stored Materials $
c. Total Retainage (LIne 5.a + Line 5.b) $ 48,449.42

6. Amount eligible to date (Line 4 - Line 5.c) $ 920,539.07

7. Less previous payments (Line 6 from prior application) 612,984.12

8. Amount due this application 307,554.95

9. Balance to finish, including retainage (Line 3 - Line 4) $ 139,395.66 Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.

Contractor: Steven Zook
Signature: Date: 3/20/2026
Recommended by Engineer Approved by Owner
By: By:

Title: Project Manager Title: Mayor
Date: Date:

Progress Estimate - Lump Sum Work Contractor's Application for Payment Owner: City of Tulelake Owner's Project No.:

Engineer: Adkins Engineering & Surveving Engineer's Project No.: 1012-5810 Contractor: Timberworks Contractor's Project No.: 25060 Project: City of Tulelake Drought Relief Project
Application No.: Application Period: From 01/25/26 02/28/26 Application Date: 03/20/26 Work Completed Work Completed
(D + E) From Materials Currently and Materials
Previous Stored (not in D or Stored to Date % of Scheduled Balance to Finish (C Application This Period (D +E + F) Value (G / C)
Item No. Description Scheduled Value ($) (%)
Original Contract
Mobilization (NTE 10% of total cost) $94,920.00 $94,920.00 $0.00 $94,920.00 100% $0.00 Work Zone Traffic Control $10,125.00 $10,125.00 $0.00 $10,125.00 100% $0.00 Erosion & Sediment Control $13,200.00 $13,200.00 $0.00 $13,200.00 100% $0.00 Construction Survey Work $5,060.00 $5,060.00 $0.00 $5,060.00 100% $0.00 14 Well #2 Existing Well House Slab Demolition $3,045.00 $3,045.00 $0.00 $3,045.00 100% $0.00 15 Removal of Existing Asphalt and Concrete Dump Pile $22,500.00 $22,500.00 $0.00 $22,500.00 100% $0.00 16 Well #2 Well House, includes Base Rock and Surface $192,029.00 $153,889.00 $38,140.00 $192,029.00 100% $0.00 Well #2 New Pump & Motor, and Pitless Unit, Appurt $166,275.00 $56,119.94 $105,000.00 $161.119.94 97% $5. 155.06 Well #2 Casing Rehabilitation Swaging Repair $41,760.00 $0.00 $0.00 $0.00 0% $41,760.00 Electrical & Controls $224,273.00 $102,589.25 $44,204.21 $146.793.46 65% $77,479.54 Testing & Disinfection $1,445.00 $0.00 $0.00 $0.00 0% $1,445.00 Connection to Existing $12,746.00 $12,746.00 $0.00 $12,746.00 100% $0.00 Well #1 Pump & Motor, Appurtenances to Discharge $76,533.84 $0.00 $69,667.20 $69.667.20 91% $6.866.64 Connection to Existing $1,635.00 $0.00 $1,635.00 $1,635.00 100% $0.00 Electrical Service to Water Filling Station $16,286.67 $12,536.66 $3,750.01 $16.286.67 100% $0.00 Communications Service to Water Filling Station $9,076.00| $7,826.00 $1,250.00 $9,076.00 100%| $0.00 Original Contract Totals S 849,149.51 $ 494,556.855 263,646.42 $ 758,203.27 89% $90,946.24 Change Orders
CCO NO. 1 [Remove Rubble/Debris from Well #2 Casing 33,547.50 33,547.50 33,547.50 100% CCO NO. 4 Remove Rubble/Debris from Well #2 Casing Continued 27,377.44 27,377.44| 27,377.44 100% CCO NO. 5. Misc. Deducts Pay Item No. 22, 26 & 30
Change Order Totals $ 60,924.94 S 33,547.50 $ 27,377.44$ 60,924.94 100%5 Original Contract and Change Orders
Project Totals s 910,074.45 $ 528,104.35 $ 291,023.86 $ - $ 819,128.21 90% S 90,946.24 EJCDC C-620 Contractor's Application for Payment
Lump Sum (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of 1 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: City of Tulelake Owner's Project No.:

Engineer: Adkins Engineering & Surveying Engineer's Project No.: 1012-5810 Contractor: Timberworks Contractor's Project No.: 25060 Project: City of Tulelake Drought Relief Project
Application No.: Application Period: From 01/25/26 02/28/26 Application Date: 03/20/26 Materials Stored Incorporated in Work
Application Total Amount Materials
Item No. Submittal No. No. When Amount Previously Amount Incorporated in the Remaining in (Lump Sum Tab) (with Materials Previous Amount Amount Stored this Amount Stored to Incorporated in the Incorporated in the Work Storage or Bid Item No. Supplier Specification Description of Materials or Placed in Stored Period Date (G+H) Work Work this Period (J+K) (I-L) (Unit Price Tab) Invoice No. Section No.) Equipment Stored Storage Location Storage 4" Meter & Check Valve On site 6,341.67 6,341.67 6,341.67 6,341.67 1911142 Misc Piping On site 21,526.92 21,526.92 15,588.78 5,938.14 21,526.92 1911142-1 Misc Piping On site 7,569.60 7,569.60 7,569.60 7,569.60 1911142-2 Misc Piping On site 3,806.23 3,806.23 3,806.23 3,806.23 DI Spools On site 13,743.53 13,743.53 13,743.53 13,743.53 1912491 Misc Piping On site ml 7,132.34 7,132.34 1,745.54 5,386.80 7,132.34 1912491-1 Misc Piping On site 145.16 145.16 145.16 145.16 1912644 Misc Piping On site 2,898.16 2,898.16 2,898.16 2,898.16 Totals s 63,163.615 63,163.61 $ 51,838.67 $ 11,324.94S 63,163.61 EJCDC C-620 Contractor's Application for Payment
Stored Materials (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of1 Tulelake Drought Relief Project - Progress Update 09/09/26 CPM Schedule 09-Sep-26 15 Baseline Schedule Data Date = 09-Sep-
Activity ID Adivity Name Onginal Actual Start Finish Cntical otal Float pril 2026 May 2026 July 2026 | Duration Duration 51211201123012201120012301220112001220 TULELAKE DRP-7 Tulelake Drought Relief Project - Progress Update 09/09/26 28617-Jul-25A 25-Dec-26 • TULELAKE DRP-7.MS Project Milestones 359 286 17-Jul-25A 25-Dec-26 MS.1000 Bid Date 0 17-Jul-25 A L
• MS.1070 Contrad Completion 25-Dec-26
MS.1010 Notice of Award 28-Aug-25A
MS.1020 Notice to Proceed 15-Sep-25A
MS.1050 Project Timecount (120 cal. days OG + 38 CD's CCO #1 = 158 CD) 120 339 15-Sep-25A 25-Nov-26 Proje • MS.1060 Substantial Completion 26-Nov-26 • :Sub
- TULELAKE DRP-7.GC General Conditions 15-Sep-25A 19-Sep-25A 0 GC.1010 Mobilization 15-Sep-25 A 19-Sep-25 A
GC.1020 Temp Fence/Yard Setup 17-Sep-25 A 18-Sep-25A
LL
• GC.1030 UG Locates (USA Ticket) 17-Sep-25 A 19-Sep-25 A * TULELAKE DRP-7.PRC Procurement 169 28-Sep-25 A 09-Sep-26 09-Sep-26, TULELAKE DRP.7.PI CD PRC1010 Electrical Equipment (14 weeks after approved submittals) 287 13-Nov-25A 09-Sep-26 Electrical Equipment (14 weeks al • PRC1000 Water Fil Station (8-10 wecks after approved submittals) 94 28-Sep-25 A 19-Jan-26 A s after approved submittal) TULELAKE DRP-7.WELL Well Upgrades 296 162 18-Sep-25A 25-Nov-26 • TULELAKE DRP-7.WELL.SITE Demolition and Sitework 84 18-Sep-25 A 22-Jan-26 A RP-7. WELL.SITE Demolition and Sitework • WELL.1030 Chain Link Fencing & Gates 6 14Van-26 A 22-Jan-26 A • WELL.1010 Remove/Dispose of AC & Concrete Piles 4 18-Sep-25 A 23-Sep-25 A COLD
WELL.1020 Well #2 Base Rock & Surface Restoration 29 03-Dec-25 A 14-Jan-26 A Restoration • WELL. 1000 Well #2 Slab Demolition 1 22-Sep-25 A 22-Sep-25 A * TULELAKE DRP-7.WELL.#2.BLDG Well #2 Building Construction 42 08-Dec-25 A 06-Feb-26 A AKE DRP-7.WELL#2.BLDG Well #2 Bulding Constritior = WELL.1070 CMU Block Walls 5. 05-Jan-26 A 09-Jan-26 A
WELL. 1050 F/R/P/S Footings and slab 5 08-Dec-25 A 12-Dec-25 A WELL.1100 Finish Carpentry - Sheath Ceiling 23-Jan-26 A 26-Jan-26 A L Ceiling:

WELL. 1110 Install Hollow Metal Doors and Hardware 1 27-Jan-26 A 27-Jan-26 A WELL.1130 Install Metal Roofing 5 02-Feb-26 A 06-Feb-26 A WELL.1090 Insulate Lid 22-Jan-26 A 22-Jan-26 A
- WELL. 1040 Layout and trench for footings, prep for slab 1 08-Dec-25 A 08-Dec-25 A WELL.1120 Painting 3 28Van-26A 30Jan-26A COLL
_ WELL.1080 Rough Framing 7 12-lan-26A 21-an-26A
- WELL.1060 Slab Cure 7 12-Dec-25 A 18-Dec-25A
5 TULELAKE DRP-7.WELL.UTIL Utilities 249 117 24-Nov-25A 23-Nov-26 I WELL.1270 CCO #8 - Well #2 Swaging 0 15-Sep-26 17-Sep-26 • CCO #8 - Wel:#2 Swaging - WELL.1180 CCO #1 - Well # 2 Cleaning Work 19 10-Dec-25A 16-Jan-26A 19-00-26 I CCO #7-Remsia
- WELL.1250 CCO #7 - Reinstall Well #2 Pump 0 19-0d-26
WELL.1230 CCO #7 - Remove Well #2 Pump 1. 01-May-26 A 01-May-26 A CCO #7 Remove Wiel #2 Pump WELL.1240 CCO #7 - Well #2 Video Logging 1 15-May-26A 15-May-26 A 1 CCp#7 - Weltz Video Losging WELL.1280 Well #1 Install Filter (2 month lead time) 0 17-Nov-26 23-Nov-26 • Wel WELL. 1190 Well #1- New Pump Work 5 22-Jan-26 A 28-Jan-26 A WELL.1260 Well #2 - Install Pipe Supports 2 13-Apr-26 A 14-Apr-26A i Wen #2 - Instal: Pipe Supports WELL. 1140 Well #2 Site Piping 33 01-Dec-25 A 16-Jan-26 A © WELL.1170 Well #2- New Pump Work 5 14Jan-26A 21-Jan-26 A Remaining Level of Effort Remaining Work summary Page 1 of 2 Adual Level of Effort Critical Remaining Work City of Tulelake - Drought Relief Project Actual Work • Milestone
Tulelake Drought Relief Project - Progress Update 09/09/26 CPM Schedule 09-Sep-26 15 Baseline Schedule • Data Date = 09-Sep-
Adivity ID Activity Name Original| Actual Start Finish Critical Total Float oni 2026 May 2026| July 2026| z Duration Duration 11121011231011121210112010112/310/112/2101112/010/112/210 - WELL.1200 Wet #2- Wellhouse Piping 7 24-Nov-25 A 04-Dec-25 A • TULELAKE DRP-7.WELL.ELEC Electrical and Controls Work 281 5 09-0ct-25 A 25-Nov-26 25+ • WELL.1220 Electrical & Controls Work 0 20-Nov-26• 25-Nov-26 • WELL.1210 T&B Electrica/Controls from Booster Sta. to Well BLDGS 5 09-Od-25A 16-Od-25 A 5, TULELAKE DRP-7.WFS Water Filling Station 49 10-Nov-25 A 23-Jan-26 A DRP-7.VFS Water Filing Station • WFS.1030 Base Rock for Parking Apron 1 10-Nov-25A 10-Nov-25A OL
• WFS.1060 Electrica/Communications to WFS 3 21-Jan-26 A 23-Jan-26 A to WFS • WFS.1040 F/R/PIS Parking Apron Concrete 2 12-Nov-25 A 13-Nov-25A • WFS. 1020 F/RIP/S WFS Concrete Pad and Bollards 3 05-Dec-25 A 09-Dec-25A • WFS.1000 Install Underground Water Line to WFS -- 1 20-Jan-26 A 20Van-26A Line to ViFS - WFS.1050 Set/linstal WFS 1 20-Jan-26 A 20Jan-26A
• WFS.1010 T&B Electrical/Communications to WFS 3 04-Dec-25 A 08-Dec-25A L Remaining Level of Effort Remaining Work 7 summary Page 2 of 2 Adual Level of Effort Critical Remaining Work City of Tulelake - Drought Relief Project Adual Work • Milestone
City of Tulelake
Summary Budget Comparison
From 7/1/2026 Through 6/30/2027
City of Tulelake Grant Budgets
Prior Year Actual Current Period
FY 2025-2026 Original FY 2026- Actual through
Account Code Account Title Unaudited 2027 Budget 8/31/2026 Notes

1.00 General Fund
01 City Administration
035 EPA Brownfields CWA Grant
40500 State Reimbursements 136,844.22 40,500.00 14,255.00 Reimbursement Revenue Total Revenue 136,844.22 40,500.00 14,255.00
85000 Grant expenses 136,844.22 40,500.00 14,255.00
Total Expenses 136,844.22 40,500.00 14,255.00
Report Difference - -

1.00 General Fund
01 City Administration
041 Chief Resilience Officer Grant
40500 State Reimbursements 148,504.68 116,000.00 : Reimbursement Revenue Total Revenue 148,504.68 116,000.00
50000 Regular Wages 68,038.46 68,100.00 18,033.95
50300 Comp Time Pay - Straight Time 1,194.30 - -
50500 Vacation Pay 4,212.20 5,000.00 3,214.67
50600 Sick Pay 3,564.89 2,800.00 646.91
50700 Holiday Pay 4,900.11 5,000.00 1,035.06
51000 Payroll Tax - Federal 6,127.82 6,500.00 1,716.95
51100 Payroll Tax - State 189.00 200.00
52000 Retirement Exp - CalPERS 9,706.67 9,800.00 2,657.41 52100 Health Insurance 12,805.68 13,350.00 3,361.74
52200 Dental Insurance 691.20 700.00 172.80
52300 Workers Comp Insurance 521.16 550.00 131.46
63000 Office Supplies 159.98 200.00
85000 Grant expenses 55.34 3,800.00 72.50
Total Expenses 112,166.81 116,000.00 31,043.45
Report Difference 36,337.87 (31,043.45)
042 Permanent Local Housing Allocation
Grant
40500 State Reimbursements 129,060.46 46,000.00 : Defered Revenue Total Revenue 129,060.46 46,000.00
85000 Grant expenses 30,737.92 75,000.00 2,800.00
Total Expenses 30,737.92 75,000.00 2,800.00
Report Difference 98,322.54 (29,000.00) (2,800.00)
044 Tulelake Cultural VC
40500 State Reimbursements 279,387.50 120,000.00 16,678.00 Reimbursement Revenue 43700 Other Reimbursements 6,724.00
44000 Interest Income 4.06 3.00
Total Revenue 279,391.56 126,727.00 16,678.00
60200 Bank Fees 312.21 280.00
85000 Grant expenses 285,803.00 119,723.00 39,512.25
Total Expenses 286,115.21 120,003.00 39,512.25
Report Difference (6,723.65) 6,724.00 (22,834.25)
Date: 9/28/2026 11:50:01 AM Page: 1
City of Tulelake
Summary Budget Comparison
From 7/1/2026 Through 6/30/2027
02 Public Works
020 Resources Recycling & Recovery Grant
40500 State Reimbursements 5,000.00 5,000.00
43700 Other Reimbursements 2,300.00 2,500.00
Total Revenue 7,300.00 7,500.00
50000 Regular Wages 5,337.45 5,475.00 2,070.25
50600 Sick Pay 271.12 300.00 76.05
51000 Payroll Tax - Federal 428.95 450.00 164.14
51100 Payroll Tax - State 105.12 125.00 34.94
52300 Workers Comp Insurance 1,124.18 1,150.00 400.37
Total Expenses 7,266.82 7,50.00 2,745.75
Report Difference 33.18 (2,745.75)
03 Police Department
037 Police Department Health & Wellness
Grant
40500 State Reimbursements
Total Revenue - Deferred Revenue
85000 Grant expenses 1,291.65 :

Total Expenses 1,291.65 Closed 12/2025
Report Difference
02 Enterprise Fund - Water
02 Public Works
032 Water System Improvements 1012-53
85000 Grant expenses 14,124.60 - Closed 2/2026
040 Small Communities Drought Relief
Grant
40500 State Reimbursements 1,128,303.80 90,000.00 79,305.47 Reimbursement Revenue 43700 Other Reimbursements 75,000.00 Deferred Revenue
Total Revenue 1,203,303.80 90,000.00 79,305.47
85000 Grant expenses 1,184,998.67 90,000.00 70,734.51
Total Expenses 1,184,998.67 90,000.00 70,734.51
Report Difference 18,305.13 8,570.96
03 Enterprise Fund - Sewer
02 Public Works
031 Wastewater Improvement Systems
1012-55
40500 State Reimbursements 237,800.00 40,000.00 : Reimbursement Revenue Total Revenue 237,800.00 40,000.00
85000 Grant expenses 238,793.75 40,000.00 38,200.00
Total Expenses 238,793.75 40,000.00 38,200.00
Report Difference (993.75) (38,200.00)
13 Local Transportation Fund
02 Public Works
008 State Transportation Improvement
40700 State Transportation Revenue 56,752.57 825,000.00 Reimbursement Revenue Total Revenue 56,752.57 825,000.00
60200 Bank Fees 313.00
85000 Grant expenses 825,000.00
Total Expenses 313.00 825,000.00 :

Report Difference 56,439.57
Date: 9/28/2026 11:50:01 AM Page: 2
City of Tulelake
Summary Budget Comparison
From 7/1/2026 Through 6/30/2027
40700 State Transportation Revenue 85,000.00 : Reimbursement Revenue Total Revenue 85,000.00
043 Grant expenses
85000 C Street - RSTP & CRRSAA 1012-5812 48,817.71 36,100.00 1,139.40 Requested FY25/26 3/2026 -Have not
received- Contact Cal-
Trans.

Total Expenses 48,817.71 36,100.00 1,139.40
Report Difference (48,817.71) 48,900.00 (1,139.40)
Overall Grant Revenue 2,198,957.29 1,376,727.00 110,238.47 Overall Grant expenses 2,061,470.36 1,350,103.00 200,430.36 Report Difference 137,486.93 26,624.00 (90,191.89) Differences are due to timing of receiving
reimbursements.

Date: 9/28/2026 11:50:01 AM Page: 3
City of Tulelake Grant Budgets
Prior Year Actual Current Period
FY 2025-2026 Amended FY 2026- Actual through
Account Code Account Title Unaudited 2027 Budget 8/31/2026 Notes

1.00 General Fund
01 City Administration
035 EPA Brownfields WA Grant
40500 State Reimbursements 136,844.22 40,500.00 14,255.00 Reimbursement Revenue Total Revenue 136,844.22 40,500.00 14,255.00
85000 Grant expenses 136,844.22 40,500.00 14,255.00
Total Expenses 136,844.22 40,500.00 14,255.00
Report Difference

1.00 General Fund
01 City Administration
041 Chief Resilience Officer Grant
40500 State Reimbursements 148,504.68 120,000.00 : Reimbursement Revenue Total Revenue 148,504.68 120,000.00
50000 Regular Wages 68,038.46 70,005.00 18,033.95
50300 Comp Time Pay - Straight Time 1,194.30
50500 Vacation Pay 4,212.20 4,800.00 3,214.67
50600 Sick Pay 3,564.89 2,800.00 646.91
50700 Holiday Pay 4,900.11 5,200.00 1,035.06
51000 Payroll Tax - Federal 6,127.82 6,200.00 1,716.95
51100 Payroll Tax - State 189.00 200.00 -
52000 Retirement Exp - CaPERS 9,706.67 9,900.00 2,657.41 52100 Health Insurance 12,805.68 15,200.00 3,361.74
52200 Dental Insurance 691.20 700.00 172.80
52300 Workers Comp Insurance 521.16 550.00 131.46
63000 Office Supplies 159.98 -
85000 Grant expenses 55.34 4,445.00 72.50
Total Expenses 112,166.81 120,000.00 31,043.45
Report Difference 36,337.87 (31,043.45)
042 Permanent Local Housing Allocation
Grant
40500 State Reimbursements 129,060.46 45,148.00 : Deferred Revenue Total Revenue 129,060.46 45,148.00
85000 Grant expenses 30,737.92 75,000.00 2,800.00
Total Expenses 30,737.92 75,000.00 2,800.00
Report Difference 98,322.54 (29,852.00) (2,800.00)
044 Tulelake Cultural VC
40500 State Reimbursements 279,387.50 120,000.00 16,678.00 Reimbursement Revenue 43700 Other Reimbursements 6,724.00
44000 Interest Income 4.06 3.00
Total Revenue 279,391.56 126,727.00 16,678.00
60200 Bank Fees 312.21 280.00
285,803.00 119,723.00 39,512.25
85000 Grant expenses
Total Expenses 286,115.21 120,003.00 39,512.25
Report Difference (6,723.65) 6,724.00 (22,834.25)
02 Public Works
020 Resources Recycling & Recovery
Grant
40500 State Reimbursements 5,000.00 5,000.00 - Reimbursement Revenue 43700 Other Reimbursements 2,300.00 2,500.00
7,300.00 7,500.00 :

Total Revenue
50000 Regular Wages 5,337.45 5,475.00 2,070.25
50600 Sick Pay 271.12 300.00 76.05
51000 Payroll Tax - Federal 428.95 450.00 164.14
51100 Payroll Tax - State 105.12 125.00 34.94
52300 Workers Comp Insurance 1,124.18 1,150.00 400.37
Total Expenses 7,266.82 7,500.00 2,745.75
Report Difference 33.18 (2,745.75)
03 Police Department
037 Police Department Health & Wellness
Grant
40500 State Reimbursements
Total Revenue - - Deferred Revenue
85000 Grant expenses 1,291.65
Total Expenses 1,291.65 Closed 12/2025
Report Difference
02 Enterprise Fund - Water
02 Public Works
032 Water System Improvements 1012-53
85000 Grant expenses 14,124.60 - - Closed 2/2026
040 Small Communities Drought Relief
Grant
40500 State Reimbursements 1,128,303.80 90,000.00 79,305.47 Reimbursement Revenue 43700 Other Reimbursements 75,000.00 Deferred Revenue
Total Revenue 1,203,303.80 90,000.00 79,305.47
85000 Grant expenses 1,184,998.67 90,000.00 70,734.51
Total Expenses 1,184,998.67 90,000.00 70,734.51
Report Difference 18,305.13 8,570.96
03 Enterprise Fund - Sewer
02 Public Works
031 Wastewater Improvement Systems
1012-55
40500 State Reimbursements 237,800.00 40,000.00 Reimbursement Revenue :

Total Revenue 237,800.00 40,000.00
85000 Grant expenses 238,793.75 40,000.00 38,200.00
Total Expenses 238,793.75 40,000.00 38,200.00
Report Difference (993.75) (38,200.00)
13 Local Transportation Fund
Public Works
008 State Transportation Improvement
40700 State Transportation Revenue 56,752.57 825,000.00 - Reimbursement Revenue Total Revenue 56,752,57 825,000.00
60200 Bank Fees 313.00
85000 Grant expenses 825,000.00
Total Expenses 313.00 825,00.00 :

Report Difference 56,439.57
40700 State Transportation Revenue 85,000.00 : Reimbursement Revenue Total Revenue : 85,000.00
043 Grant expenses
85000 C Street - RSTP & CRRSAA 1012-5812 48,817.71 36,100.00 1,139.40 Requested FY25/26 3/2026 -Have not
received- Contact Cal-
Trans.

Total Expenses 48,817.71 36,100.00 1,139,40
Report Difference (48,817.71) 48,900.00 (1,139.40)
Overall Grant Revenue 2,198,957.29 1,379,875.00 110,238.47 Overall Grant expenses 2,061,470.36 1,354,103.00 200,430.36 Report Difference 137,486.93 25,772.00 (90,191.89) Differences are due to timing of receiving
reimbursements.

STATE OF CALIFORNIA - HOUSING AND HOMELESSNESS AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF STATE FINANCIAL ASSISTANCE
651 BANNON STREET, SUITE 400, SACRAMENTO, CA 95811
P. O. BOX 952054, SACRAMENTO, CA 94252-2054
(916) 263-2771
www.hcd.ca.gov
August 28, 2026
Jenny Coelho, Chief Resilience Officer
City of Tulelake
P.O. Box 847
Tulelake, CA 96134
Dear Jenny Coelho:

RE: Conditional Award Commitment and Acceptance of Terms and Conditions Permanent Local Housing Assistance, Round 5, Notice of Funding Availability (NOFA), Fiscal Year 2026/2027
City of Tulelake - City of Tulelake
Contract No. 22-PLHA-17892
The California Department of Housing and Community Development ("Department" or "HCD") issued a Permanent Local Housing Assistance (PLHA), Round 5, Notice of Funding Availability on October 15, 2024. The Department is now pleased to inform you of this conditional award to the City of Tulelake ("Awardee"). This conditional award is a grant in the amount of $45,148 (the "Conditional Award") for the above-referenced project (the "Project") and includes the following activity/activities awarded:
• Efforts to Acquire and Rehabilitate Foreclosed or Vacant Homes and Apartments • Predevelopment of Affordable Rental Housing
• Predevelopment of Rental/Ownership Housing
The Conditional Award is based on and subject to the Applicant Representations and the Terms and Conditions of Conditional Award, both as further specified and described in this notice of the Conditional Award (the "Conditional Award Commitment"). This Conditional Award may only be accepted by timely delivery of a fully executed Acceptance of Terms and Conditions of Conditional Award form to the Department (an executed copy of this form is enclosed herein).

I. Applicant Representations - Basis of Conditional Award In response to the above-mentioned NOFA, the Awardee(s) submitted an application for grant funding of the Project (that application, and all communications and documentation submitted to the Department in support thereof, the "Application").

The Department is making this Conditional Award to the Awardee(s) on the basis of, and in reliance upon, the representations, warranties, projections, and descriptions that the Awardee(s) submitted as part of the Application (the "Applicant Representations").

Permanent Local Housing Assistance, NOFA, Round 5, Conditional Award Commitment City of Tulelake - City of Tulelake
Contract No. 22-PLHA-17892
August 28, 2026

Page 2 ends

The Department may rescind this Conditional Award if the Department discovers, at any time prior to disbursement of the Conditional Award, that the Applicant Representations included material misrepresentations or omissions, regardless of whether or not such misrepresentations or omissions were innocent, unintentional, and/or based upon belief.

Il. Terms and Conditions of Conditional Award

TIME IS OF THE ESSENCE IN THE SATISFACTION OF THESE TERMS AND CONDITIONS OF CONDITIONAL AWARD.

The Department may rescind this Conditional Award if any of the terms and conditions enumerated in this Section II (the "Terms and Conditions of Conditional Award") are not timely satisfied. The Terms and Conditions of this Conditional Award and their corresponding timelines are described below.

If the Terms and Conditions of this Conditional Award are timely satisfied, the Department will (i) promptly provide a written notification to the Awardee via electronic mail; and (ii) circulate an executed copy of an STD 213, Standard Agreement, for all appropriate signatures and approvals in accordance with the timeline specified in Section Ill of this Conditional Award Commitment.

All timelines shall be calculated in calendar days. Any deadline falling on a weekend or State of California holiday shall be extended to the next business day.

A. Timely Execution of Acceptance of Terms and Conditions of Conditional Award Form
The Awardee shall execute and deliver a copy of the enclosed Acceptance of Terms and Conditions of Conditional Award to the Department within ten (10) calendar days of the date of this Conditional Award Commitment. The Department will deem this condition to be unsatisfied if it receives an executed Acceptance of Terms and Conditions of Conditional Award that has been substantively modified, altered, or amended in any way. The signed Acceptance of Terms and Conditions of Conditional Award form must be submitted to [email protected].

III. Delivery of Standard Agreement
In an effort to be responsive to each Awardee's closing needs and to ensure timely commitment of funds, the Department commits to delivering an executed copy of the Standard Agreement relative to this Conditional Award within ninety (90) calendar days of receiving all required documents, including all legally sufficient Authorization and Organizational Documents, in connection with this Project and as applicable.

Permanent Local Housing Assistance, NOFA, Round 5, Conditional Award Commitment City of Tulelake - City of Tulelake
Contract No. 22-PLHA-17892
August 28, 2026

Page 3 ends

Congratulations on your successful application. For further information, please contact Kelsey Barraza, PLHA Program Manager, Access to Opportunity Branch, at (916) 820-1287 or Kelsey. [email protected].

Sincerely,
Jennifer Seeger
Deputy Director
Division of State Financial Assistance
Enclosure: Acceptance of Terms and Conditions of Conditional Award form California Department of Housing and Community Development Permanent Local Housing Assistance, Round 5
Notice of Funding Availability
Acceptance of Terms and Conditions of Conditional Award City of Tulelake ("Awardee")
City of Tulelake ("Project)
Permanent Local Housing Assistance NOFA award totaling $45,148 ("Conditional Award"), activity/activities awarded as detailed below:
• Efforts to Acquire and Rehabilitate Foreclosed or Vacant Homes and Apartments • Predevelopment of Affordable Rental Housing
• Predevelopment of Rental/Ownership Housing
By signing this Acceptance of Terms and Conditions of Conditional Award, the Awardee acknowledges having read and fully understood the terms and conditions of the Conditional Award Commitment, dated August 28, 2026, in connection with this Project.

Jenny Coelho, Chief Resilience Officer Date
City of Tulelake
** For HCD Use Only **
• Authorized Representatives Verified
• All Parties Signed
Date Received:

Tulelake City CouncilOctober 6, 2026

Tulelake City Council
October 6, 2026