City Council Meeting
Minutes
April 25, 2023
6:00 p.m.
City of Turlock Yosemite Room
156 S. Broadway, Turlock, California
CALL TO ORDER
Mayor Bublak called the meeting to order at 6:00 p.m.
SALUTE TO THE FLAG
ROLL CALL AND DECLARATION OF CONFLICTS
Present: Councilmembers Cassandra Abram, Kevin Bixel, Rebecka Monez, Vice Mayor Pam Franco, and Mayor Amy Bublak.
Absent: None
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
None None None None None
1. APPROVAL OF AGENDA AS POSTED OR AMENDED
Action: Motion by Councilmember Monez, seconded by Councilmember Bixel, to approve the agenda as posted. Motion carried 5/0 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes Yes
2. PROCLAMATIONS, RECOGNITIONS, APPOINTMENTS, ANNOUNCEMENTS,
PRESENTATIONS, AND BRIEFINGS
A. Proclamation: May as Older Americans Month
City Manager Wilson presented the proclamation for “May as Older Americans Month.”
B. Presentation: Legacy Health Endowment – Jeffery Lewis, President and CEO
Jeffery Lewis, President and CEO of Legacy Health Endowment , provided an update on the Mobile Health Service Program as well as the Person-Centered Long-Term Care Program.
C. This Item was pulled from the agenda
Presentation: League of California Cities – Stephen Qualls, Regional Public Affairs Program Manager
3. PUBLIC PARTICIPATION
Mayor Bublak opened the meeting for public participation and the following members of the public spoke:
Michael Gonzales
Milt Trieweiler
Gavin Kline
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CITY COUNCIL
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Justin Farkas
Ron Bridegroom
Ron Puffer
Debbie Hall-Koftinow
Ryan Taylor
With no further comments, Mayor Bublak closed public participation.
4. MOTION WAIVING READING OF ALL ORDINANCES ON THE AGENDA, EXCEPT BY TITLE
Action: Motion waiving reading of all ordinances on the Agenda, except by title. Motioned by Vice Mayor Franco, seconded by Councilmember Monez, and carried 5/0 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes Yes
5. CONSENT CALENDAR
Mayor Bublak announced there was a green sheet for Consent Item 5K
A. Resolution 2023-096: Accepting Weekly Demands of 04/06/2023 in the amount of $2,197,898.95, 04/13/2023 in the amount of $836,173.45, and EFT Payments from 10/01/2022 through 10/31/2022 in the amount of $7,114,047.66
B. 1) Resolution 2023-097: Approving a Master Agreement with Mark Thomas & Company, Inc . (Sacramento, California office), in a form approved by the City Attorney, for Engineering Design Services for Roads Program Capital Improvement Program (CIP) Projects (City Contract No. 2023-109) (Pezeshk)
2) Resolution 2023-098: Approving a Master Agreement with Provost & Pritchard Consulting Group (Clovis, California office), in a form approved by the City Attorney, for Engineering Design Services for Program Capital Improvement Program (CIP) Projects (City Contract No. 2023-110) (Pezeshk)
3) Resolution 2023 -099: Approving a Master Agreement with Siegfried Engineering, Inc. (Stockton, California office), in a form approved by the City Attorney, for Engineering Design Services for Roads Program Capital Improvement Program (CIP) Projects (City Contra ct No. 2023-111) (Pezeshk)
C. 1) Resolution 2023-100: Approving of Amendment No. 1 for Task Order No. 1 under the terms of the Master Agreement with Mark Thomas & Company, Inc. (Sacramento, California office), in a form approved by the City Attorney, in the amount of $716,377.08 to be funded by Fund 115 “Measure A – Roads,” account number 115-10-115.43366_001 “Design Roads” for Professional Services for the City of Turlock’s Roads Initiative Program under City Project No. 23 -031 “Mark Thomas Task Order No. 1 for Roads Program CIP Projects.” (Pezeshk)
2) Motion: Authorize staff to proceed with advertising, for construction, City Project No. 23-031 “Mark Thomas Task Order No. 1 for Roads Program CIP Projects” upon completion of bid documents
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D. 1) Resolution 2023-101: Approving Amendment No. 1 for Task Order No. 1 under the terms of the Master Agreement with Provost & Pritchard Consulting Group (Clovis, California office), in a form approved by the City Attorney, in the amount of $449,835.28 to be funded by Fu nd 115 “Measure A – Roads,” account number 115-10-115.43366_001 “Design Roads” for Professional Services for the City of Turlock’s Roads Initiative Program under City Project No. 23-032 “Provost & Pritchard Task Order No. 1 for Roads Program CIP Projects.” (Pezeshk)
2) Motion: Authorize staff to proceed with advertising, for construction, City Project No. 23-032 “Provost & Pritchard Task Order No. 1 for Roads Program CIP Projects” upon completion of bid documents
E. 1) Resolution 2023-102: Approving Amendment No. 1 for Task Order No. 1 under the terms of the Master Agreement with Siegfried Engineering, Inc. (Stockton, California office), in a form approved by the City Attorney, in the amount of $399,344.10 to be funded by Fund 115 “Measure A – Roads,” account number 115-10-115.43366_001 “Design Roads” for Professional Services for the City of Turlock’s Roads Initiative Program under City Project No. 23-033 “Siegfried Task Order No. 1 for Roads Program CIP Projects.” (Pezeshk)
2) Motion: Authorize staff to proceed with advertising, for construction, City Project No. 23 -033 “Siegfried Task Order No. 1 for Roads Program CIP Projects” upon completion of bid documents
F. Resolution 2023 -103: Awarding bid and approving an Agreement for reconstruction of City streets between the City of Turlock and Cal Valley Construction, Inc., of Fresno, CA, in a form approved by the City Attorney, in the amount of $9,157,293.75 and a contingency amount of $450,000.00 (4.9%) for City Project No. 22 -001 "Design of Projects for 2022 Construction for Roads Program" (Bid Package 1) to be funded by Fund 115 “Measure A – Roads,” account number115-10-115.51270 “Construction Project.” ” (Pezeshk)
G. Resolution 2023 -104: Awarding bid and approving an Agreement for reconstruction of City streets between the City of Turlock and Cal Valley Construction, Inc., of Fresno, CA, in a form approved by the City Attorney, in the amount of $1,169,308.00 and a contingency amount of $115,000.00 (9.8%) for City Project No. 22 -001 "Design of Projects for 2022 Construction for Roads Program" (Bid Package 3) to be funded by Fund 115 “Measure A – Roads,” account number 115-10-115.512170 “Construction Project.” (Pezeshk)
H. Resolution 2023-105: Approving Amendment No. 2 to the Agreement between the City of Turlock and Mark Thomas & Company, Inc. of Sacramento, California, in a form approved by the City Attorney, in the amount of $801,761.00 to be funded by Fund 115 “Measure A – Roads,” account number 115 -10-115.43327 “Construction Mana gement” for professional construction management and inspection services (City Contract No. 2022-89) for the City of Turlock’s Roads Initiative Program under City Project No. 22 -001 “Design of Projects for 2022 Construction for Roads Program.” (Pezeshk)
I. Resolution 2023 -088: Authorizing the City Manager to execute the Certifications and Assurances, Authorized Agent Forms and related documents for the Low Carbon Transit Operations Program (LCTOP) for the Fiscal Year 2022 -23 Free Fares Project in the amount of $128,537 (Schulze)
J. Resolution 2023 -089: Approving revisions to the job description for the Housing Program Manager (Dhami)
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K. Resolution 2023-090: Approving an Agreement between the City of Turlock and “The Market,” in a form approved by the City Attorney, related to the implementation of the Temporary Traffic Control Plan as approved by the City of Turlock, at The Market’s assumption of liability and risk, for the Maker’s Market event, taking place on a weekly basis for twenty -six (26) weeks, on Sundays from 10:00 a.m. to 5:00 p.m., beginning May 7, 2023 through October 29, 2023 and authorizing the City Manager to approve, annually, an agreement between the City of Turlock and The Market to provide traffic control labor and equipment as approved by the City of Turlock, at The Market’s assumption of liability and risk, for future market seasons, to be reviewed annually by the special event committee, and to be revoked at City Staff’s discretion if it is determined that The Market is not maintaining the integrity of the agreement, or adhering to the Temporary Traffic Control Plan provided (Schulze)
L. Resolution 2023-091: Approving a Professional Services Agreement between NHA Advisors LLC and the City of Turlock , in a form approved by the City Attorney, for On -Call Financial Consulting, Funding Strategies and Municipal Advisory Services in the total amount not -to- exceed $250,000 and with an initial assigned project related to proposed 2023 Lease Revenue Bonds (Streets Capital Improvement Project) in an amount not-to-exceed $67,000 to Fund 115 “Measure A – Roads” account 115-10-115.43060_000 “Contract Services General” (Moreno)
M. Resolution 2023 -092: Adopting a resolution of concurrence with the Stanislaus HOME Consortium FY 2023-2024 Annual Action Plan for the HOME Investment Partnership Program and support submission of the draft plan by Stanislaus County to HUD (Quintero)
N. Resolution 2023 -093: Authorizing the City Manager to offer an employment signing bonus program for Lateral Police Officers, Police Officer Trainees and for Academy Graduates in an amount ranging from $6,000 to $20,000 depending on their job classification, as well as offering any Turlock Poli ce Department employee a referral bonus of $3,000 for the successful recruitment of a full-time Turlock Police Officer, in an estimated starting amount of $50,000 to be appropriated to account number 118-20-210.41060 “Signing Bonus” (Hedden)
Action: Motion by Councilmember Monez, seconded by Vice Mayor Franco, to adopt the Consent Calendar as amended for Item 5K, and carried 5/0 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes Yes
6. FINAL READINGS
None
7. PUBLIC HEARINGS
A. Introduction and first reading of an ordinance amending Turlock Municipal Code (TMC) Title 1, Chapter 6, Article 01, Minimum Insurance Requirements to simplify keeping minimum insurance requirements current and comporting to industry standards by adoption of future revisions through City County resolution in preference to ordinance amendments (Loehr/Petrulakis)
City Attorney Petrulakis introduced an ordinance amending the Turlock Municipal Code Title 1, Chapter 6, Article 01, Minimum Insurance Requirements. He explained the purpose of the amendment was to simplify keeping minimum insurance requirements current and comporting
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to industry insurance standards to ensure the City would be sufficiently protected against contractual risks.
Mayor Bublak opened the hearing for public comment and with no comments, closed the public comment portion of the hearing.
Action: Ordinance 13XX-cs: Introduction and f irst reading of an ordinance amending Turlock Municipal Co de (TMC) Title 1, Chapter 6, Article 01, Minimum Insurance Requirements to simplify keeping minimum insurance requirements current and comporting to industry standards by adoption of future revisions through City County resolution in preference to ordinanc e amendments as introduced by Councilmember Monez, seconded by Vice Mayor Franco, and carried 5/0 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes Yes
B. Introduction and first reading of an ordinance amending Turlock Municipal Code (TMC) Title 2, Chapter 2-7, Section 08(e) and 08(e) (2), Bidding Requirements relating to the City Manager’s authority to approve and execute certain contracts , raising the signing authority amount from $50,000 to $100,000 (Moreno)
Director Moreno presented the staff report on the request to amend Turlock Municipal Code Title 2, Chapters 2-7, Section 08(e) and 08(e)(2) regarding Bidding Requirements related to the City Manager’s authority for approving and executing certain contracts and raising the signing authority. He explained the amendment would increase the City Manager ’s dollar threshold to enter into budgeted contracts that do not exceed $100,000 and that any contract exceeding that amount would be presented to the City Council for approval.
Director Moreno and City Manager Wilson responded to questions from the City Council.
Mayor Bublak opened the hearing for public comment and the following members of the public spoke:
Milt Trieweiler
Ron Puffer
Ryan Taylor
With no further comment, Mayor Bublak closed the hearing.
Director Moreno responded to questions from the public.
Action: Ordinance 13XX-cs: Introduction and first reading of an ordinance amending Turlock Municipal Code (TMC) Title 2, Chapter 2 -7, Section 08(e) and 08(e) (2), Bidding Requirements relating to the City Manager’s authority to approve and execute certain contracts , raising the signing authority amount from $50,000 to $100,000 as introduced by Vic e Mayor Franco, seconded by Councilmember Abram, and carried 5/0 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes Yes
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C. The Public Hearing for this item was rescheduled to the May 9, 2023 City Council meeting.
Introduction and first reading of an Ordinance repealing Turlock Municipal Code (TMC) Title 3, Chapter 3, Article 2, Section 203, Annual Deposit and Section 204, General Fund Reserve Account Purposes and amending Section 205, City Council Approval; Proce dure regarding the City of Turlock General Fund Reserve Policy (Moreno)
Mayor Bublak opened the hearing for public comment and the following members of the public spoke:
Ron Bridegroom
With no further comment, Mayor Bublak closed the hearing.
8. ACTION ITEMS
A. Authorizing the City Manager to enter into an agreement with Winton-Ireland Insurance Agency, Inc. for three years with two one-year extension options to provide Insurance Broker Services in a total amount not to exceed $300,000 that will be funded and paid from Fund 510 “Workers Compensation Ins.” account 510-10-150.43060_000 “Contract Services General” and Fund 512 “Casualty Insurance” account 512-10-152.43060_000 “Contract Services General” (Loehr)
Risk Management Direc tor Loehr provided a staff report regarding a request to ent er into an agreement with Winton-Ireland Insurance Agency, Inc. for insurance broker services for property and casualty insurance. Director Loehr introduced Michael Ireland Jr. and Dwayne Adams from Winton-Ireland.
Mayor Bublak opened the item for public comment and with no comments, closed the public comment period.
Mr. Ireland briefly addressed the City Council.
Action: Resolution 2023-094: Authorizing the City Mana ger to enter into an agreement with Winton-Ireland Insurance Agency, Inc. for three years with two one -year extension options to provide Insurance Broker Services in a total amount not to exceed $300,000 that will be funded and paid from Fund 510 “Workers Compensation Ins.” account 510-10-150.43060_000 “Contract Services General” and Fund 512 “Casualty Insurance” account 512 -10-152.43060_000 “Contract Services General” as motioned by Councilmember Monez, seconded by Vice Mayor Franco, and carried 5/0 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes Yes
B. Approving a Service Provider Agreement with We Care, in a form approved by the City Attorney, to provide day use navigation center services for unsheltered homeless at 275 S. Broadway, for a six-month pilot program in an amount not to exceed $178,220.00 with the cost to be paid for from Fund 625 RDA Successor Agency – Low and Moderate Hou sing” account 625 -10- 199.43060 “Contract Services General” (Quintero)
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Mayor Bublak announced there was a green sheet submitted for Action Item 8B.
Director Quintero provided a staff report on a request to approve a Service Provider Agreement with We Care Program-Turlock for a six -month pilot program for day use navigation center services at 275 Third Street. She discussed the proposed schedule the center would be open and services that would be offered.
Mayor Bublak opened the item for public comment and the following members of the public spoke:
Maris Sturtevant
Ron Bridegroom
Milt Trieweiler
With no further comment, Mayor Bublak closed public comment.
Director Quintero, Ms. Sturtevant and City Manager Wilson responded to questions from the City Council.
Action: Resolution 2023-095: Approving a Service Provider Agreement with We Care, in a form approved by the City Attorney, to provide day use navigation center services for unsheltered homeless at 275 S. Broadway, for a six -month pilot program in an amount not to exceed $178,220.00 with the cost to be paid for from Fund 625 RDA Successor Agency – Low and Moderate Housing” account 625 -10-199.43060 “Contract Services General” as motioned by Councilmember Monez, seconded by Vice Mayor Franco, and carried 4/1 by the following vote:
Councilmember
Abram
Councilmember
Bixel
Councilmember
Franco
Councilmember
Monez
Mayor
Bublak
Yes Yes Yes Yes No
Mayor Bublak called a five (5) minute recess at 7:18 p.m. so staff could set up tables for the budget discussion.
Mayor Bublak called the meeting the back to order at 7:25 p.m.
C. Engage in discussion and provide direction to staff regarding the proposed Fiscal Year 2023 - 2024 General Fund Budget (Moreno)
Director Moreno presented a PowerPoint Presentation on the proposed FY 2023-2024 General Fund Budget which included a brief overview of General Fund items including sales tax projections, balance and expenditures, unfunded accrued liability, Measure A rev enues, expenditures and sales tax projections, and General Fund Reserves.
Director Moreno responded to questions from the City Council regarding the presentation.
Director Moreno and Principal Accountant Silva be gan the formal budget review process with the City Council and reviewed each of the General Fund accounts, discussed any augmentations, and responded to questions, comments and suggestions from the City Council throughout the review.
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Staff also responded to questions from the City Council regarding specific department augmentation requests.
Mayor Bublak opened the item for public comment and the following members of the public spoke:
Ryan Taylor
With no further comments, Mayor Bublak closed public comment and thanked Director Moreno for his presentation.
9. CITY MANAGER REPORTS/UPDATES
A. Monthly Department Reports (Wilson)
City Manager Wilson had nothing additional to report.
B. Proposed General Fund Reserve Policy (Moreno)
Finance Director Moreno provided a brief overview of the General Fund Reserve Policy that will be presented to City Council at the May 9, 2023 meeting.
10. COUNCIL ITEMS FOR FUTURE CONSIDERATION
Councilmember Abram would like to see the City Treasurer attend a few Council meetings throughout the year to report on investments and provide a presentation on the City ’s investment policy.
11. COUNCILMEMBER QUESTIONS, COMMENTS, AND ANNOUNCEMENTS
Councilmember Abram reported out on the League of California Cities City Leaders Summit she recently attended and expressed disappointment the City did not include renewing its membership with the League in the budget as she feels it is a valuable resource.
Vice Mayor Franco expressed excitement that all forty-nine road programs listed on the agenda were approved. She also reported out on the StanCOG trip to Washington D.C. and thanked Congressman Duarte and Townsend for their assistance. Lastly, Vice Mayor Franco spoke about May as Bike to Work Month and encouraged everyone to participate.
Councilmember Monez thanked Officer Ian Rodriguez for his assistance with a call for service for one of her consti tuents. She also asked City Manager Wilson about Stanislaus Regional Water Authority’s (SRWA) opening date to which he responded that it is expected to open some time in December. He also mentioned that the vehicles for the SRWA will be going before City Council in the next month or so.
Mayor Bublak announced the groundbreaking ceremony for Divert, Inc. , the Arbor Day event, the LOVE Turlock event and the Sikh community event.
12. CLOSED SESSION
City Clerk Christel announced the closed session item.
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A. Conference with Labor Negotiators - California Government Code §54957.6(a) Agency Designated Representative: Deputy City Manager Sarah Eddy Employee Organization: Turlock Management Association – Public Safety
13. REPORTS FROM CLOSED SESSION
No reportable action.
14. ADJOURNMENT
Mayor Bublak adjourned the meeting at 9:28 p.m.
Respectfully submitted
_________________________
Julie Christel, City Clerk
City of Turlock