CityCouncil February21, 2023
MeetingMinutes Page1 of 10
MINUTESOF THECLOSEDSESSIONMEETINGOF THECITYCOUNCIL
5:30 P.M.
CALL TO ORDER – #3035 at 5:30 p.m.
ROLL CALL – City Clerk
Present: Mayor Pro Tem Letitia Clark and Council MembersRyan Gallagher, RebeccaGomezand Ray Schnell
Absent: MayorAustinLumbard
City Clerk: EricaN. Yasuda, City Clerk
OthersPresent: DavidE. Kendig, City Attorney; MatthewS. West, City Manager PUBLICINPUT – None
CLOSEDSESSIONUPDATE – City AttorneyDavidE. Kendig: The Councilwill convene to discussItems1 and 2 as they appearon the ClosedSessionagenda. Thereis a letter on file with the City ClerkregardingItem No. 2.
CLOSEDSESSIONITEMS - The Brown Act permits legislativebodies to discusscertain matters without members of the public present. The City Council finds, based on advice fromtheCityAttorney, that discussionin opensessionof thefollowingmatterswillprejudice the positionof the City in existingand anticipatedlitigation:
1. CONFERENCEWITHLEGALCOUNSEL – ANTICIPATEDLITIGATION - Significant exposureto litigationpursuantto GovernmentCode § 54956.9(d)(2): (1 case)
2. CONFERENCEWITHLEGALCOUNSEL – ANTICIPATEDLITIGATION - Significant exposureto litigationpursuantto GovernmentCode § 54956.9(d)(2) and (e)(5): (1 CITYOF TUSTINREGULAR FEBRUARY21, 2023
MEETINGOF THECITYCOUNCIL 300 CENTENNIALWAY,TUSTIN
COUNCILCHAMBER
VIDEOCONFERENCE
LetitiaClark, MayorPro Tem
RyanGallagher, CouncilMember AustinLumbard, Mayor MatthewS. West, City Manager RebeccaGomez, CouncilMember EricaN. Yasuda, City Clerk
Ray Schnell, CouncilMember DavidE. Kendig, City Attorney DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page2 of 10
case)
3. CONFERENCEWITH LEGALCOUNSEL – ANTICIPATEDLITIGATION - Initiation of litigationpursuantto GovernmentCode § 54956.9(d)(4): (1 case) Recessedto ClosedSessionat 5:31 p.m.
MINUTESOF THEREGULARMEETINGOF THECITYCOUNCIL
7:00 P.M.
CALL TO ORDER – #3035at 7:06 p.m.
INVOCATION – CouncilMemberGallagher
PLEDGEOF ALLEGIANCE – CouncilMemberGomez
PUBLICINPUT –
1. VictorAlasti
2. KristaKazarian
CLOSED SESSIONREPORT – City Attorney David E. Kendig: The Council took no reportableaction.
CONSENTCALENDARITEMS1-9 –
CouncilMemberGallagherrequestedto pull Item No. 8.
Mayor Pro Tem Clark noted for the record that a revised attachmentfor Item No. 5 was distributedto the Counciland madeavailableto the public.
PublicInput – None
It was movedby CouncilMemberGallagherand secondedby CouncilMemberGomezto pull Item No. 8 and approvethe balanceas recommendedby staff.
Roll Call Vote – City Clerk
Motioncarried: 4-0
DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page3 of 10
1. WAIVEREADINGIN FULL OF ALL ORDINANCESANDRESOLUTIONSON THE AGENDA
Motion: Thatthe CityCouncilwaivedreadingin full of all ordinancesandresolutions on the agendaand declaredthat said titles whichappearon the publicagendashall be determinedto havebeen read by title and furtherreadingwaived.
2. APPROVALOF MINUTES – THE REGULARMEETINGOF THE CITYCOUNCIL HELDON FEBRUARY7, 2023.
Motion: That the City Councilapprovedthe ActionMinutesof the RegularMeeting of the City Councilheld on February7, 2023.
3. RATIFICATIONOF PAYROLLAND DEMANDS
The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligationsthat are in accordancewith the approvedbudgetor continuedoperationsauthorizations.
Motion: The City Council approved Payroll in the amount of $918,853.62 and Demandsin the amountof $1,602,098.64.
4. COUNCILANDCOMMISSIONTELECONFERENCING
Consider authorizing individual Council members and members of the City’s Commissions to use teleconferencingconsistentwith the amendedrequirementsof the Brown Act.
Motion:
1. Authorizedthe use by membersof the City Counciland City Commissionsof teleconferencingin accordancewith the RalphM. BrownAct; and
2. Authorizedeach City Commissionthe option to disallowteleconferencingby majorityvote of that Commission.
5. FISCALYEAR2021-2022AUDITREPORTS
The financial statement audit for the 2021-2022 fiscal year has been completed by Davis Farr LLP, which reflects an "unmodified", or clean opinion that the City's financialstatementsfor the fiscal year are presentedfairly. Jennifer Farr, the audit partner from Davis Farr LLP discussed the results of the audit with the Audit Commissionon January26, 2023.
Motion: The City Councilreceivedand filed the fiscalyear2021-2022auditreports.
DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page4 of 10
6. QUARTERLYINVESTMENTREPORT FOR THE CITY OF TUSTIN AND THE
SUCCESSORAGENCY FOR THE TUSTIN COMMUNITYREDEVELOPMENT
AGENCYFORTHEQUARTERENDINGDECEMBER31, 2022
GovernmentCode Section53646 requires that the Treasurermake an Investment Report to the City Council at least quarterly showing balances by authorized investmentand certifyingits compliancewith the adoptedInvestmentPolicy.
Motion: Receivedand filed.
7. POLICEDEPARTMENTVEHICLEPURCHASE
On January16, 2023, PatrolUnit 3409was involvedin a trafficcollision. The vehicle was inspectedby our insuranceadjusterand the at-fault driver's insuranceadjuster.
The vehiclewas deemedto be a total loss as a result of the collisionand needs to be replaced.
Motion: The City Councilauthorized:
1. The purchaseof one (1) 2022 DodgeDurangopursuit-rated vehiclefrom the National Auto Fleet Group in the City of Alhambra in the amount of 49,851.76, as a replacementfor one (1) total loss DodgeCharger.
2. The purchase of a police equipment conversionpackage for one (1) 2022 DodgeDurangopursuit-rated vehiclein the amountof $16,429.75.
3. The purchaseof graphic designsfrom Digital Magic Signs for one (1) 2022 DodgeDurangopursuit-rated vehiclein the amountof $704.49.
4. The purchase of a Lakeman Chassis battery box for one (1) 2022 Dodge Durangopursuit-ratedvehiclein the amountof $187.61.
5. The purchaseof a duty gear and electronicsbox from InnovativeEmergency Equipment for one (1) 2022 Dodge Durango pursuit rated vehicle in the amountof $4,853.63.
6. The Public Works Department to dispose of the total loss vehicle at the directionof the insurancecompany. If there are any proceedsas a result of the disposal, creditthe net proceedsto the applicableCity RevenueFund.
7. An appropriation from the Vehicle Replacement Fund in the amount of 72,027.24 for the purchaseand conversionof the 2022DodgeDurango. The Vehicle Replacement Fund will be reimbursed for the purchase upon collectionof any fundsfrom the insuranceclaim.
8. AWARD CONTRACTFOR THE ALLEY GROVE PROMENADEPROJECT, CIP NO. 20084
DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page5 of 10
Staff is requesting the City Council award a construction contract to the lowest responsive/responsible bidder for the Alley Grove Promenade Project in Tustin Legacy, CIP No. 20084, BrightviewLandscapeDevelopment, Inc. ("Brightview").
It was moved by Council Member Gallagher and seconded by Council Member Gomezto:
1. Deny the bid protest submittedby Marina Landscape, Inc. ("Marina") as to Brightview;
2. Waive inconsequential bid deviations in the bid of Brightview, award a constructioncontract in the amount of $3,437,030.44, for the Alley Grove PromenadeProject, CIP No. 20084 to Brightviewas the lowest responsive andresponsiblebidder, andauthorizethe MayorandtheCityClerkto execute the contractdocumentson behalfof the City; and
3. Appropriate $884,700 fromLandSaleProceedsFund (Fund189) to fullyfund the project.
Roll Call Vote – City Clerk
Motioncarried: 4-0
9. SECONDREADINGAND ADOPTIONOF ORDINANCENO. 1534ADDINGPART 8 TOCHAPTER5 OFARTICLE1 OFTHETUSTINCITYCODERELATEDTOTHE
ESTABLISHMENTOF A PUBLIC ART COMMISSION
Adoptionof OrdinanceNo. 1534 amendsthe Tustin City Code by adding Part 8 to Chapter5 of Article1 of theTustinCityCodeestablishingthePublicArtCommission.
Motion: TheCityCouncilhadsecondreadingby titleonlyandadoptionof Ordinance No. 1534.
ORDINANCENO. 1534
AN ORDINANCEOF THECITYCOUNCILOF THECITYOF TUSTIN, CALIFORNIA ADDINGPART 8 TO CHAPTER5 OF ARTICLE1 OF THE TUSTIN CITY CODE
RELATEDTO THE ESTABLISHMENTOF A PUBLICART COMMISSION
REGULARBUSINESSITEMS10-11
10. MID-YEARBUDGETREVIEWFORFISCALYEAR2022-2023
Directorof FinanceJenniferKingprovideda PowerPointpresentation.
This reportprovidesthe City Councilwith a Mid-Year BudgetReviewof Fiscal Year 2022-2023, whichprojectsGeneralFundoperatingrevenuesto be $2.2 millionhigher thantheadoptedbudgetand GeneralFundoperatingexpendituresto be $2.1 million DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page6 of 10
higherthanthe amendedbudget; and projectsGeneralFundReservesof $27 million at June 30, 2023 (or 30% of GeneralFund operatingexpenditures) which exceeds the City Council's reservepolicyof 15% to 20%.
PublicInput – None
It was moved by Council Member Gomez and seconded by Council Member Gallagherto:
1. Authorizean increaseto the amendedbudgetfor GeneralFund revenuesby 2,166,700 basedon projectedamountsreflectedwithinthis report;
2. Authorizean increaseto GeneralFund appropriationsfor City Clerk's Office 22,307), PublicWorks ($279,541), and Non-Departmental ($2,585,704);
3. Authorizestaffingchangesto thePositionControlListandapproveResolution 23-09, establishingclassificationsand salaryrangesfor AssistantPlanCheck Engineer, AssociatePlanCheckEngineer, EquipmentMechanicLeadworker, and WaterTreatmentLeadworker;
4. Authorize supplemental appropriations of $ 438,100 from unappropriated reserves of the Gas Tax Fund (Fund 130) for plant material rehabilitation, contractengineering, and contractsignaloperationsupport;
5. Authorize supplemental appropriations of $ 62,000 from unappropriated reservesof the StreetLightingDistrictFund (Fund 142) for increasedenergy costsand new signals;
6. Authorizean increaseof $114,000 to the state grant revenue budget in the Solid Waste Fund (Fund 171) and ·supplementalappropriationsof $215,000 from the samefund for costs relatedto implementingState Grant SenateBill SB) 1383Reductionof OrganicWaste;
7. Authorizesupplementalappropriationsof $32,000 in the SpecialEventsFund Fund 180) for increasedrecreationservices;
8. Authorize supplemental appropriationsof $3,023,000 from unappropriated reserves of the Water Enterprise Fund ( Fund 300) for Beneta Well construction costs, Pasadena Well equipment replacement, and increased waterpurchasecosts;
9. Authorizesupplementalappropriationsof $482,000 in theWaterCapitalFund Fund301) for EdingerWellmaintenance, analysis, and engineeringservices;
10. Authorizesupplementalappropriationsof $288,500 in the SpecialTax B Fund Fund 442) for a projectedincreasein specialtax transferredto the General Fund for public servicesat the Tustin Legacy area; and
DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page7 of 10
11. Authorizesupplementalappropriationsfor capitalprojectsoutlinedwithinthis report.
Roll Call Vote – City Clerk
Motioncarried: 4-0
RESOLUTIONNO. 23-09
A RESOLUTIONOF THECITYCOUNCILOF THECITYOFTUSTIN, CALIFORNIA,
UPDATINGTHECITYWIDESALARYSCHEDULEANDTHEPOSITIONCONTROL
SCHEDULE
11. PARKS & RECREATIONDEPARTMENTANNUALREPORT2022
Directorof Parksand Recreationprovideda PowerPointpresentation.
The Parks & RecreationDepartment’s AnnualReportsummarizesthe Department’s activitiesthroughout2022.
PublicInput – None
The City Councilreceivedand filed the AnnualReport.
COUNCILMEMBERCOMMENTSANDREPORTS
Council Member Schnell
February8
AttendedtheTustinChamberof CommerceLuncheonevent; receivedpositivefeedbackon how city staff interactswith the businesses; thankedall city staff for being responsiveand engagingto Tustinbusinesses.
February14
Attended a meeting with Mayor Lumbard, Chief Greenberg and the Police Department Command staff regarding the Tustin Unified School District (TUSD) safety protocols; reportedrecentlytherehavebeenmultipleschoolthreatson differentcampusesthroughout Tustin.
Will be attendingthe followingRibbonCuttingCeremonies:
February27
The Parlorat StaffordPrime; an Italiantakeoutcafe; and
March1
Saddleback College and Advanced Technology and Education Park (ATEP) are holding a campus groundbreaking; an amazing facility is going to be built there; DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page8 of 10
focusingon the tradessuch as culinaryand automotivetechnologyand repair; very proudof this project.
Statedwillbe attendingtheCountyof Orange’s Stateof theCountyeventon March7, 2023.
Council Member Gallagher
February8
AttendedtheOrangeCountySanitationDistrict (OCSD) AdministrationCommitteemeeting.
February9
Attendeda RibbonCuttingCeremonyeventfor the OrangeCountyRescueMissionVillage of Hope’s new playground; reported the In-N-Out Foundation granted funding for the playground; reportedis a greatplayground.
Reported Tustin is having a rise in crime in different communities; stated this is an opportunity for the city to partner with community groups to help and implement crime preventingsolutions.
Council Member Gomez
February8
Gave blood at the City of Tustin Blood Drive event; reporteda communitymember statedtheir appreciationfor the city to hold blooddriveson city property.
Visited the Senior Center’s Sweetheart Ball event; reported many seniors were appreciativefor thelivemusicandexpresseddesireto havecontinueddanceevents.
February11
Refereedthe TustinCommunityFoundation’s Paper FootballChallengeevent; thankedall the sponsors, volunteersand participantsfor makingthe eventsuccessful.
February13
Visited the Parks and Recreation Department’s Frontier Park Community Tile Mural; reported the mural is beginning to take shape; thanked all the volunteers and staff for makingthispublicartprojectsuccessful; statedleadartist, MikeTodd, hasbeena wonderful presencefor the project.
February15
Attended the Tustin Effective Apartment Managers (TEAM) Luncheon event; reported Tustin Police Department’s Police Officer, Bradley Schultz and Police Sergeant, Michael VanClevediscussedsafetyconcerns.
February16
Attendedthe OrangeCountyMosquitoand VectorControlDistrictBoardmeetingandOpen Houseevent; reportedthe following:
DistrictManager, Rick Howard, was honoredon his retirementand Lora Youngwas DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page9 of 10
selectedto be the new DistrictManager;
DistrictCouncilgavetheir annualreporton TrustedRolesand Responsibilities; Districtstaff presentedthe District’s 75thAnniversaryin Review; Board of Trustees adopted a MOU with the Orange County Mosquito and Vector ControlDistrictEmployeeAssociation; and
Receivedupdateson vectoroutreachand operationalactivities.
February17
VisitedSabilUSA, a Tustinnonprofitorganization; sharedthefollowinginformationon Sabil USA:
Started in 2012 by Samar and Sahar Aziz to support the surge of vulnerable immigrantfamiliescomingto the UnitedStates; reportedthe organizationnow helps any familythat needsassistance;
In the past year, Sabil has served 600 individuals for mental health services, including crisis intervention, teen counseling, suicide prevention and marriage counseling; provided 5,000 individuals with rental and utility assistance, 18,000 individualswith food securityfor the entire year and prevented250 individualsfrom evictionand homelessness;
Tustinresidentsare ableto utilizethe dailyfood pantryopenfrom 10:00 A.M. – 4:00 P.M. Monday through Thursday; Sabil provides free dry goods, protein, dairy and eggs; residentsneedto provideID;
Monthlydrive-thru food distributionsare hostedon the 3rdSundayof the month; and Since2012, Sabilhas served1.5 millionpeoplewith food security; To donateor volunteerplease visit www.sabil.us for more information; Thankedthe Sabil USA organizationfor all their workin the Tustincommunity.
Mayor Pro Tem Clark
Thankedthe Parksand RecreationDepartmentfor creatingcommunityconnectionsduring the pandemic; commendedthemfor their effortsand presentation.
Announcedthe followingupcomingevents:
March7th
Arbor Day Tree PlantingCeremony
3:00 P.M.
Location: ColumbusTustinPark
March10th
AnnualCasinoNightFundraiser
7:00 P.M. – 10:00 P.M.
Location: CliftonC. MillerCommunityCenter
March11th
AnnualShreddingEvent
DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5 CityCouncil February21, 2023
MeetingMinutes Page10 of 10
8:00 A.M. – 12:00 P.M.
Location: CivicCenterParkingLot
ADJOURNEDat 8:16 p.m. The next meetingis scheduledon Tuesday, March 7, 2023 for the ClosedSessionMeetingat 5:30 p.m. and the RegularBusinessMeetingat 7:00 p.m.
AUSTINLUMBARD, ERICAN. YASUDA,
Mayor City Clerk
DocuSign Envelope ID: 5B27854A- AE96- 4B5D- 813B- 3E2987B706B5