MEETING DATE:
TO:
FROM:
SUBJECT:
JULY 21, 2026
ALDO E. SCHINDLER, CITY MANAGER
SEAN THUILLIEZ, CHIEF OF POLICE
SECOND AMENDMENT TO ALL CITY MANAGEMENT SERVICES
INC. CONTRACT
SUMMARY
The City's contract with All City Management Services, Inc. for school crossing guard services is set to expire and requires renewal for the 2026 to 2027 Tustin Unified School District school year. A contract extension proposes All City Management Services, Inc. would continue to provide 25 crossing guards, assigned to 25 crossing guard locations, designed to support 10 school campuses throughout the City. The total not to exceed proposed cost for crossing guards services for the 2026-2027 school year is approximately $600,000.
RECOMMENDATION
It is recommended the City Council authorize:
1. Authorize the City Manager, or designee, to execute the Second Amendment to the existing crossing guard services contract with All City Management Services, Inc. to provide school crossing guard service for the 2026 – 2027 school year including adjustments of up to ten percent (10%) of the contract amount to accommodate approved changes in staffing levels, fee increases, or other necessary program modifications during the contract term.
FISCAL IMPACT
The Fiscal Year 2026-2027 General Fund Operating Budget has sufficient appropriation to fund this agreement.
CORRELATION TO THE STRATEGIC PLAN
The proposal supports the implementation of Goal B: Public Safety and Protection of Assets:
Ensure Tustin is an attractive, safe, and well-maintained community in which its residents feel pride.
AGENDA REPORT
Agenda Item _______
Reviewed:
City Manager _______
Finance Director _______
Docusign Envelope ID: 50280BB6-406E-8796-81E3-1ED062ADF1C7 6 Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC City Council Agenda Report
Second Amendment to All City Management Services Inc. Agreement July 21, 2026
BACKGROUND
The City’s contract with All City Management Services was approved by the City Council on August 3, 2021, and established crossing guard services at 22 locations. In October 2021, the opening of Legacy Magnet Academy required the addition of two (2) new crossing guard locations, increasing the total number of staffed locations to 24.
The contract was subsequently renewed through the First Amendment approved on August 3, 2024. During the 2024 to 2025 school year, an additional crossing guard location was added at Moffett Drive and Tustin Ranch Road to address operational needs, increasing the total number of staffed locations to 25.
The proposed Second Amendment does not expand the program or add additional crossing guard locations. Rather, it updates the contract to reflect the current operation of 25 staffed locations and incorporates the weekly early and staggered release schedules at eight (8) of the 10 school sites (see Attachments 1 and 2). The amendment also updates compensation to reflect State mandated minimum wage increases while leaving all other terms and conditions of the agreement unchanged. The baseline estimated cost for the 2026-2027 school year is approximately $545,500 plus up to an additional ten percent (10%) or $54,500 for potential City approved changes in staffing levels, fee increases, or other necessary program modifications during the contract term, for a total not to exceed amount of up to $600,000. These adjustments result in an increase of up to approximately $94,500/year over the annual cost of the previous two-year term.
During Fiscal Year 2026-2027, staff will evaluate long-term service delivery options, including the potential for a competitive procurement process. Upon completion of this evaluation, staff anticipates returning to the City Council prior to the start of the 2027-2028 school year with a new crossing guard contract for consideration.
SEAN THUILLIEZ ROBERT NELSON
Chief of Police Police Lieutenant
Attachments:
1. Crossing Guard Locations – Map
2. Crossing Guard Locations – List of School and Intersections
3. Crossing Guard Services Agreement, October 13, 2021
4. First Amendment to Crossing Guard Services Agreement, August 3, 2024
5. Second Amendment to Crossing Guard Services Agreement Docusign Envelope ID: 50280BB6-406E-8796-81E3-1ED062ADF1C7 Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC School School Address Crossing Guard Location(s)
Benjamin F. Beswick
Elementary School
1362 Mitchell Ave.,
Tustin, CA 92780
• Mitchell Ave. & Newport Ave. (SE)
• Mitchell Ave. & Newport Ave. (SW)
• Mitchell Ave. & Utt Dr. (NW)
Columbus Tustin Middle
School
17952 Beneta Way,
Tustin, CA 92780
• Beneta Way & Prospect Ave. (SE)
• Beneta Way & Prospect Ave. (SW)
Robert Heideman Elementary
School
15571 Williams St.,
Tustin, CA 92780 • Alliance Ave. & Williams St. (NE)
Legacy Magnet Academy 15500 Legacy Rd.,
Tustin, CA 92782
• Tustin Ranch Rd. & Moffett Dr. (AM: SE / PM: SW)
• Valencia Ave. & Kensington Park Dr. (Location 1)
• Valencia Ave. & Kensington Park Dr. (Location 2)
W.R. Nelson Elementary
School
14392 Browning Ave.,
Tustin, CA 92780 • Browning Ave. & Pine Brook Dr. (NW)
Peters Canyon Elementary
School
26900 Peters Canyon
Rd., Tustin, CA 92782 • Pioneer Rd. & Peters Canyon Rd.
Pioneer Middle School 2700 Pioneer Rd.,
Tustin, CA 92782
• Pioneer Rd. & Pioneer Way (North)
• Pioneer Rd. & Pioneer Way (South)
• Pioneer Way & Tustin Ranch Rd. (NW)
Sycamore Magnet Academy
(TK–8)
1402 Sycamore Ave.,
Tustin, CA 92780
• Altadena Dr. & Pasadena Ave. (NE)
• Carfax Dr. & Sycamore Ave. (SE)
• McFadden Ave. & Pasadena Ave. (NE)
• Newport Ave. & Sycamore Ave. (SE)
• Newport Ave. & Sycamore Ave. (SW)
• Red Hill Ave. & Sycamore Ave. (NW)
• Red Hill Ave. & Sycamore Ave. (SW)
• School Ln. & Sycamore Ave. (AM: SW / PM: SE)
Tustin Ranch Elementary
School
12950 Robinson Dr.,
Tustin, CA 92782
• Irvine Blvd. & Robinson Dr. (SE)
• Robinson Dr. & Keller Dr. (NE)
C.E. Utt Middle School 13601 Browning Ave.,
Tustin, CA 92780 • Browning Ave. & Park View Way (NE)
Total 10 Schools 25 Crossing Guard Location
Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC 4909-6492-0243, v. 2
AMENDMENT No. 2 TO CROSSING GUARD SERVICES AGREEMENT
All City Management Services, Inc.
This Amendment No. 2 to Crossing Guard Services Agreement (“Second Amendment”) is made and entered into on this ___ day of July 2026 by and between the CITY OF TUSTIN, a municipal corporation, (“City”) and ALL CITY MANAGEMENT SERVICES, INC., a California Corporation (“Contractor”). City and Contractor are sometimes hereinafter collectively referred to as the “Parties.”
RECITALS
A. City and Contractor entered into that certain Crossing Guard Services Agreement on August 3, 2021 (“Original Agreement”), which is incorporated herein by this reference.
B. City and Contractor entered into that certain Amendment No. 1 on August 3, 2024 (“First Amendment”), which is incorporated herein by this reference.
C. The Original Agreement, as modified by the First Amendment, is hereinafter referred to as the “Agreement”.
D. City and Contractor desire to amend the Agreement to extend the term of the Agreement for one additional year, subject to the terms and provisions of this Second Amendment.
NOW, THEREFORE, City and Contractor mutually agree as follows:
1. New Section 1.5 is hereby added to the Agreement to read as follows:
1.5 Background Screening. Contractor warrants that all personnel assigned to perform services under this Agreement have successfully completed all background screening required by applicable California law and have received appropriate training for working safely with minors.
Contractor shall maintain documentation of such screening and training and shall provide evidence of compliance to the City upon request.
2. Section 2.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
2.1 Compensation of Contractor. For the services rendered pursuant to this Agreement:
a) Contractor shall be compensated and reimbursed during the Initial Term only for such services and in such amounts as are expressly prescribed in the Schedule of Fees, attached hereto as Exhibit “C”, which total contract amount shall not exceed $1,007,067.
b) Contractor shall be compensated and reimbursed during the term commencing on August 3, 2024 and ending August 2, 2025 and the term commencing on August 3, 2025 and ending August 2, 2026 only for such services and in such amounts as are expressly prescribed in the Client Worksheets, attached hereto as Exhibit “D”, Docusign Envelope ID: 044A3052-790D-8870-82A6-7588A17DF4AE Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC 4909-6492-0243, v. 2
which total contract amounts shall not exceed $474,099.84 and $505,238.40 respectively.
c) Contractor shall be compensated and reimbursed during the term commencing on August 3, 2026 and ending August 2, 2027 only for such services and in such amounts as are expressly prescribed in Client Worksheet 2026-2027, attached hereto as Exhibit “E”, which total contract amount shall not exceed $545,483.
3. The Client Worksheet 2026-2027 attached to this Second Amendment is hereby appended to and made a part of the Agreement as new Exhibit “E”.
4. Section 3.4 of the Agreement is hereby amended and restated in its entirety to read as follows:
3.4 Term. Unless earlier terminated in accordance with Section 7.5, this Agreement shall continue in full force and effect until August 2, 2027, unless extended by mutual written agreement of the Parties.
5. Section 5.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
5.1 Insurance.
A. Contractor shall maintain in full force and effect during the term of this Agreement policies of commercial general liability and automobile liability insurance (each of which shall include property damage and bodily injury) and each with limits of at least $5,000,000 combined single limit coverage per occurrence for bodily injury and property damage.
B. Contractor shall maintain in full force and effect during the term of this Agreement sexual abuse and molestation liability insurance covering claims arising out of actual or threatened sexual abuse, molestation, misconduct, exploitation, or sexual injury by Contractor's employees, agents, volunteers, or subcontractors and with limits of at least $1,000,000 each occurrence and $2,000,000 general aggregate. Coverage may be provided as part of the Commercial General Liability policy or under a separate policy or endorsement. The policy shall not contain exclusions or limitations that materially restrict coverage for the services contemplated under this Agreement. If coverage is provided on a claims-made basis, such coverage shall be maintained for a period of not less than three (3) years following completion of the Agreement, or Contractor shall purchase an extended reporting period acceptable to the City.
C. Contractor shall carry and pay for such workers’ compensation insurance as is required to fully protect Contractor and its employees under California Worker’s Compensation Insurance Law. The insurance company shall agree to waive all rights of subrogation against the City for losses paid under the policy, which losses arose from the work performed by the named insured.
D. Other applicable insurance requirements are: (1) Name the City, its officials and employees as an additional insured on the commercial, general, automobile and sexual abuse and molestation liability insurance policies. (2) The insurance shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating Docusign Envelope ID: 044A3052-790D-8870-82A6-7588A17DF4AE Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC 4909-6492-0243, v. 2
of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. (3) The Insurance shall not be cancelled, except after thirty (30) days written prior notice to the City; and (4) The commercial general, automobile, and sexual abuse and molestation liability insurance shall each be primary as respects the City, and any other insurance maintained by the City shall be in excess of this insurance and not contribute to it.
E. Upon execution of this Agreement, Contractor shall provide to City certificates of insurance and insurer endorsements evidencing the required insurance. Insurer endorsements (or a copy of the policy binder if applicable) shall be provided as evidence of meeting the requirements of Subsections (1) (3) and (4) of Section 5.1D above and the waiver of subrogation requirement in Section 5.1C above. If self-insured for worker’s compensation, Contractor shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations.
6. Except as expressly modified above, all terms and conditions of the Agreement shall remain unchanged and in full force and effect.
7. The persons executing this amendment on behalf of the Parties warrant that they are duly authorized to execute this amendment on behalf of said Parties and that by so executing the Parties are formally bound to the provisions of this amendment.
IN WITNESS WHEREOF, the Parties have executed and entered into this Second Amendment as of the date first written above.
“City”
City of Tustin
By: _________________________________
Sean Thuilliez
Chief of Police
“Contractor”
All City Management Services, Inc.
By:_______________________________
Brian Brooks
Chief Operating Officer
[email protected]
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Exhibit E
Client Worksheet 2026-2027
Docusign Envelope ID: 044A3052-790D-8870-82A6-7588A17DF4AE Docusign Envelope ID: A719B33A-4DAA-8351-8024-BFD7FBB1B632 Docusign Envelope ID: 925292DA-3C22-836C-81C8-1E9AE2ED9AFC