Twentynine Palms City Council
February 8, 2022

NOTICE IS HEREBY GIVEN, that the City Council will hold a WORKSHOP on Tuesday, February 8, 2022 at 5:15 p.m. in the City Hall Council Chambers, 6136 Adobe Road, Twentynine Palms, CA 92277 to consider the following:

Community Development Block Grant (CDBG) Presentations for 2022-2023 2022-2023 CDBG Presentation.

RECOMMENDATION: The City Council open the presentations and listens to the six presenters' requests for CDBG funding for Fiscal Year 2022-2023. 2022-2023 CDBG Presentation. - Pdf
5 - 10

TWENTYNINE PALMS CITY COUNCIL

REGULAR MEETING AGENDA
6136 Adobe Road
Twentynine Palms, CA 92277
www.29palms.org
Tuesday, February 8, 2022
NOTICE IS HEREBY GIVEN, that the City Council will hold a Regular Meeting on Tuesday, February 8, 2022 at City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277 to consider the following:

REGULAR SESSION AGENDA
5:15 P.M.

CALL TO ORDER
Pledge of Allegiance.

Invocation - Sister Suzy Dick, The Church of Jesus Christ of Latter-Day Saints.

Roll Call.

Closed Session Announcements.

Changes to the Agenda.

ANNOUNCEMENTS
These proceedings may be viewed on demand on the City of Twentynine Palms website at www.29palms.org.

You may also Live Stream this meeting by going on our website and clicking on the "Meeting Agendas" link.

AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Proclamation recognizing March 2022 as Black History Month Proclamation recognizing March 2022 as Black History Month - Pdf 11 - 12

COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED

CONSENT CALENDAR
All matters listed under the Consent Calendar are to be considered routine by the City Council and will be enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered separately by the City Council. The public will be given an opportunity to comment on Consent Calendar items prior to the City Council action.

2. Waive the Reading of Ordinance and Approve the Reading by Title Only.

3. Approval of Minutes of the City Council Meeting Held on December 14, 2021 and January 18, 2022.

City Council - Regular Meeting with Closed Session - 14 Dec 2021 - Minutes - Pdf City Council - Special Meeting - 18 Jan 2022 - Minutes - Pdf 13 - 20

4. Public Relations Firm.

RECOMMENDATION: The City Council authorize the public relations retainer of $5,500 monthly or $66,000 annually for this calendar year 2022 and authorize the City Manager to execute all related documents.

Public Relations Firm. - Pdf
21 - 58

5. 2022/2023 CDBG Project Funding Prioritization.

RECOMMENDATION: The City Council approve and prioritize the allocation of CDBG funds for Fiscal Year 2022/2023 for construction improvements to Luckie Park. 2022/2023 CDBG Project Funding Prioritization. - Pdf
59 - 176

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION

PUBLIC HEARING

6. Redistricting Process Required by State Law.

RECOMMENDATION: The City Council hold a Public Hearing regarding the Statemandated redistricting process, pursuant to Elections Code sections 21607 and 21607.1.

Redistricting Process Required by State Law. - Pdf
177 - 200

DISCUSSION AND POTENTIAL ACTION ITEMS

7. Shade Structures at City Hall and Luckie Park.

RECOMMENDATION: The City Council approve the sole source purchase and installation of the Luckie Park bleacher shade structures and the City Hall entrance canopy for a total amount not to exceed $117,000.00 and authorize the City Manager to execute all necessary documents.

Shade Structures at City Hall and Luckie Park - Pdf
201 - 227

8. Pioneer Park.

RECOMMENDATION: The City Council purchase the land needed to develop Pioneer Park in the amount of $211,800 plus customary closing costs and authorize the City Manager to execute all necessary documents.

Pioneer Park. - Pdf
229 - 241

9. Financial Report - Mid-Year of the 2021/22 Fiscal Year.

RECOMMENDATION: Staff is recommending the following actions:

1. The City Council review and accept the financial report for the second quarter of the 2021/22 Fiscal Year.
243 - 259

2. Approve the inter-fund transfer of the Revenue Replacement in the amount $2,260,258 from ARPA Fund (Special Fund) to the General Fund for government services in FY 2021/22.

3. Approve the inter-fund transfer of $338,250 from the General Fund to the Sewer Fund for the property acquisition needed for the expansion of Project Phoenix package treatment plant in FY 2021/22.

4. Approve the inter-fund transfers from the General Fund to the Capital Projects Fund for the following projects in FY 2021/22: $42,800 for the Social Equity Element of the General Plan; $100,000 for the Re Roof of City Buildings; $2,081,086 for the Luckie Park Pool upgrade; $169,000 for the property acquisitions needed for Pioneer Park; $94,000 for shades at Luckie Park; and $45K for shades at City Hall.

5. Approve the inter-fund transfer of $26,000 from the General Fund to the Capital Projects Fund for a mower in FY 2022/23.

Financial Report - Mid-Year of the 2021/22 Fiscal Year. - Pdf

FUTURE COUNCIL INITIATED ITEMS

1. Shade Structures and picnic tables in Veterans' Park.

2. Abandoned shopping carts.

3. Voting for Mayor each year instead of the current selection process of ascending to the mayor's seat determined by votes received in the Elections.

PUBLIC COMMENTS
This is the time for the public to address the City Council on issues within the jurisdiction of the City Council that are NOT on this agenda. All comments are to be directed to the City Council and shall not consist of any personal attacks. Members of the public are expected to maintain a professional, courteous decorum during their comments. There is a time limitation of three minutes per person. If you haven’t already done so, please fill out name and address slips and give them to the City Clerk. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Public comments on specific agenda items will be deferred until consideration of the item on the agenda.

CITY MANAGER UPDATE

ADJOURNMENT
It is the intention of the City of Twentynine Palms to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 367- 4890 (facsimile). Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of Community Development or the office of the City Clerk, 6136 Adobe Road, from 7:00 a.m. until 6:00 p.m. Monday through Thursday, except legal holidays. The Invocation is given per Policy 10-01, and does not reflect the views of the City but rather is an expression of speech by a private citizen making the presentation. Telephone inquiries may be made at (760) 367-6799. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Twentynine Palms at, or prior to, the public meeting.

This notice of agenda is hereby certified to have been posted on or before 6:00 p.m., February 3, 2022.

Cindy Villescas CMC, City Clerk Time/Date

STAFF REPORT
TO: City Council and City Manager
FROM: Recreation Programs Supervior
FOR MEETING: Feb 08 2022
SUBJECT: 2022-2023 CDBG Presentation.

RECOMMENDATION:

The City Council open the presentations and listens to the six presenters' requests for CDBG funding for Fiscal Year 2022-2023.

ATTACHMENTS:
• CDBG Applicant Letter 22-23
• CBDG 2022-2023 Funding
Announcement
• 2022-23 All EligibleTwentynine Palms projects-1
BACKGROUND:

In October 2021, the County of San Bernardino requested applications for the use of Community Development Block Grant (CDBG) funds within the City of Twentynine Palms. During the month of January, the Community Housing Development (CDH) reviewed all of the applications for their eligibility. The list was then forwarded to the City for recommended funding.

This year the city will be receiving approximately $174,992.+/- in CDBG funds. The requests from the six nonprofit agencies seeking Programming Funds and Construction Funds equals the amount of $67,500. Five of the requests from the non-profit agencies are for programming and one is for construction. The non-profit agencies requesting Programming Funds are the San Bernardino County Library $10,000, 29 Palms Community Food Pantry $10,000, Family Service Association $10,000, Reach Out Morongo Basin $20,500, Mil-Tree Veteran Project $7,000. The agency requesting Construction Funding is Morongo Basin Unity Home $10,000. The City also submitted one proposal for Construction, for improvements to Luckie Park in the amount of $165,000 in CDBG Funds. Total requests submitted for CDBG funds equals $232,500.

Each presenter will have approximately three (3) minutes in which to explain their request followed by any questions from the City Council.

At the February 22, 2022 meeting, the City Council and Staff will be presenting its recommendations for allocation of CDBG funds for Fiscal Year 2022-2023. In past years, the City Council has agreed to allocate CDBG funds towards City construction projects and back filled the non-profit requests with City General Fund dollars. Those dollars are allocated during budget discussion in the spring.

ENVIRONMENTAL:

Not applicable.

ALTERNATIVES:

None at this time.

FISCAL IMPACT:

None at this time.

CITY OFFICES: COUNCILMEMBERS
6136 ADOBE ROAD Karmolette O’Gilvie, Mayor
TWENTYNINE PALMS, CA 92277 McArthur Wright, Mayor Pro Tem (760) 367-6799 Steven Bilderain
Fax (760)367-4890 Joel Klink
www.29palms.org Daniel L Mintz, Sr.

CITY MANAGER
Frank J. Luckino, MPA
January 24, 2022
Dear Community Development Block Grant Applicant:

The City of Twentynine Palms recently received the list of eligible Community Development Block Grant (CDBG) projects for 2022-2023. The City of Twentynine Palms is allowing each of the applicants to present their projects before the City Council on Tuesday, February 8th, at 5:15 p.m. in the City Council Chambers, at 6136 Adobe Road.

ONLY THOSE APPLICANTS REQUESTING to make a presentation to the City Council will get (3) minutes to present their request for funding. If your organization wishes to make a presentation, please respond via email to [email protected] no later than Friday, February 4th, at 5:00 pm. If your organization is unable to attend the Council meeting, the City will still review your application before the City Council determines allocation of funds.

Your project along with seven (7) other projects have been deemed eligible and in good standing by the Department of Community Development and Housing (CDH), and is therefore eligible for possible funding from the City. The City of Twentynine Palms is anticipating approximately $174,992.00 to be allocated in CDBG funds for 2022-2023, of which the City can allocate a maximum of four (4) projects. The City of Twentynine Palms along with six, (6) other projects requested $232,500 in CDBG Funding. As a reminder, the Council in years past considered allocation of City General funds toward CDBG programs during its budget approval.

Please be ready to speak and please remember to indicate how you served the residents of Twentynine Palms, along with any statics that you have gathered when making your presentation.

If you have any questions, please call me directly at 760-367-7562 ext. 1027.

Respectfully,
Kary Minatrea
Recreation Division Manager

2022-23 Community Development Block Grant (CDBG)
Notice of Funding Availability
Good Afternoon:

The Community Development Block Grant (CDBG) Notice of Funding Availability (NOFA) for 2022-23 will be released to the public on Wednesday, October 20, 2021. For the 2022-23 Program Year, beginning July 1, 2022, it is anticipated that the County will receive approximately $3 million in CDBG funds to support eligible activities for the County’s CDBG Participating Cities. As each Participating City’s annual allocation is based on the most current U.S. Census statistics for poverty, overcrowded housing conditions and population, it is likely that your annual allocation will vary from the previous year.

As part of CDH’s continued efforts to improve the application process, all applications for CDBG funding must be submitted through the County’s online application portal Apply Here. Guidelines and instructions for applying for these funds, the mandatory E-Signature Authorization form, and access to a new mapping tool can be found on the CDH website.

Attached, please find a copy of the Public Notice of CDBG Funding Availability. This Notice has also been posted on the CDH website. We encourage your city to post this Notice on the city’s website.

Please note, the County does not directly notify community-based organizations regarding application availability. For those Participating Cities who intend to collaborate with organizations to provide your CDBG funded program(s) or activity(ies), you are encouraged to notify these organizations and any other interested parties regarding the availability of the CDBG NOFA.

CDBG NOFA Timeline and Deadlines
Important milestones and deadlines within the application process are as follows:

Online application portal opening October 20, 2021
Deadline to submit applications via the online application portal (Note: The online portal will close at this time) December 14, 2021, by 4:00 PM.

CDH will evaluate and send an eligible application
summary to the cities
January 14, 2022
Deadline for submitting City Council-approved CDBG
funding recommendations
February 28, 2022
County’s Draft 2022-23 Annual Action Plan (including
Participating Cities funding recommendations) posted on the CDH website for public review
Mid-March, 2022
Board of Supervisor Public Hearing to receive public
comments and discuss the Draft 2022-23 Annual Action
Plan and 5-year Consolidated Plan goals and objectives
Mid-April, 2022

2nd meeting with the Board of Supervisors to authorize
staff to submit the Final 2022-2023 Annual Action Plan to HUD.

Mid-/Late April
Deadline for the County to submit the County’s Final 2022- 2023 Annual Action Plan to HUD.

May 15, 2022
Thank you for your interest in our program, should you have any questions, please contact Diane Cotto, CDH Analyst, via telephone at (909) 387-4352 or by email at [email protected].

Respectfully,
Community Development and Housing Department
Community Development Block Grant
Phone: 909-387-4705
385 North Arrowhead Ave., 3rd Floor
San Bernardino, CA 92415-0043
Our job is to create a county in which those who reside and invest can prosper and achieve well-being.
www.SBCounty.gov
County of San Bernardino Confidentiality Notice: This communication contains confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender.

San Bernardino County
Department of Community Development and Housing
2022-23 CDBG Project Proposals
Location Applicant Application Number Project Title Request Amount Comments Eligible: Yes / No Twentynine Palms
Kary Minatrea, recreation Division Manager
City of Twentynine Palms
6136 Adobe Road
Twentynine Palms, CA 92277
[email protected]
760-367-7562 ext. 1027
TWEN22CN-006 Twentynine Palms: Improvements to Luckie Park $ 165,000.00 Eligible Construction Project - Construction will be managed by the City of Twentynine Palms at Luckie Park to include but not be limited to reconstruction of decking and other renovations to the pool area and ADA improvements to restrooms. Luckie Park is in a primarily residential neighborhood. This project will serve 7,270 residents in the local area, of which 3,815 are lowto moderate- income. Compliance with the Davis-Bacon and other related Acts could increase the cost of this project by 20% or more.

Yes
Twentynine Palms
Patricia Turley, Interim County Librarian
777 East Rialto Avenue
San Bernardino, CA 92415-0770
[email protected]
909-387-2220
TWEN22PS-006 Twentynine Palms: Adult Literacy Program $ 10,000.00 Eligible Public Service - Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. CDBG funds will be used to pay for personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Service Location: 6078 Adobe Road, Twentynine Palms, CA 92277.

Yes
Twentynine Palms
Robin Schlosser, Director
Reach Out Morongo Basin
P.O. Box 2225
Twentynine Palms, CA 92277
[email protected]
760-361-1410
TWEN22PS-017
Twentynine Palms: Direct Food and
Transportation Services - Reach Out
Morongo
$ 20,500.00
Eligible Public Service - Reach Out Morongo will contract with the City of Twentynine Palms to provide direct food and transportation services to approximately 600 persons from low to moderate income households in the City of Twentynine Palms and surrounding areas. Public Services are limited to low-and moderate-income households and require monthly documentation that at least 51% of the households served qualify as low-and moderateincome.

Yes
Twentynine Palms
Cheryl-Marie Hansberger, Chief Executive
Officer
Family Service Association
21250 Box Springs Rd., Ste 212
Moreno Valley, CA 92557
[email protected]
951-686-1096
TWEN22PS-020 Twentynine Palms: Senior Meals Program - Family Services Association $ 10,000.00 Eligible Public Service - Family Service Association (FSA) will provide a senior congregate and mobile meals program to seniors in the City of Twentynine Palms. Curbside pick-up of meals is also offered. FSA expects to serve 300 unduplicated clients throughout the program year. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Seniors are a presumed 51% low-to moderate-income population. However, documentation is still required.

Yes
Twentynine Palms
Lori Jo Cosgriff, Presient
29 Palms Community Food Pantry and
Outreach Ministries, Inc.

P.O. Box 782
Twentynine Palms, CA 92277
[email protected]
760-900-1169
TWEN22PS-029 Twentynine Palms: Community Food Pantry Program $ 10,000.00 Eligible Public Service: The City of Twentynine Palms will contract with 29 Palms Community Food Pantry and Outreach Ministries, Inc., to pay direct costs associated with providing food to approximately 186 persons from low to moderate income households in the City of Twentynine Palms and surrounding areas. Public Services are limited to low-and moderateincome persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Yes
Twentynine Palms
Cheryl Montelle, Executive Director/Founder
Mil-Tree Veteran Project
P.O. Box 1762
Joshua Tree, CA 92252
[email protected]
323-791-2986
TWEN22PS-034 Twentynine Palms: Mil-Tree Veteran Project $ 7,000.00 Eligible Public Service - Mil-Tree Veteran Project will contract with the City of Twentynine Palms to provide various health services such as Trauma Center Trauma Sensitive yoga and creative activities including writing, music, yoga, movement and dialogue, as well as counseling services to approximately 30 low to moderate income persons in the City of Twentynine Palms and surrounding communities. Expected ratio 60% veterans with PTSD and 40% civilians. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Yes
Twentynine Palms
Susanna Barnett, Executive Director
Morongo Basin Unity Home, Inc.
7237 Joshua Lane
Yucca Valley, CA 92284
[email protected]
260-366-9663
TWEN22PS-046 Twentynine Palms: Playground Shade Structure - Morongo Basin Unity Home $ 10,000.00 Eligible Construction Project - Construction will be managed by the City of Twentynine Palms to include purchase and installation of a shade apparatus to provide playground shade to children of approximately 5,051 persons staying at the domestic violence shelter, Morongo Basin Unity Home. City will need to ensure this shade type apparatus is affixed, bolted to cement and not movable, to be used at Morongo Basin Unity Home only. For any project over $2,000, compliance with the Davis-Bacon and other related Acts is enforced and could increase the cost of by 20% or more. The City will provide a general fund guarantee that any construction using CDBG funds will be used primarily for CDBG eligible programs and if not, then the City will pay back the County with general (non-restrictive) funds.

Yes

STAFF REPORT
TO: City Council
FROM: City Clerk
FOR MEETING: Mar 08 2022
SUBJECT: Proclamation recognizing March 2022 as Black History Month ATTACHMENTS:
• Proclamation recognizing
March 2022 as Black History
Month

CITY OF TWENTYNINE PALMS

PROCLAMATION

BLACK HISTORY MONTH
WHEREAS, many diverse ethnic and racial groups have all played a vital and positive integral part and contribute to the promulgation of America’s unique social, cultural, scientific, political, and economic character; and
WHEREAS, the City of Twentynine Palms takes pride in joining Americans throughout the country in recognizing February 2022 as BLACK HISTORY MONTH; and WHEREAS, we believe emphasis needs to be on putting forward people of African descent in all our complex and multi-faceted humanity, rather than relying on tired stereotypes to perpetuate negative perceptions; and
WHEREAS, in that the City of Twentynine Palms is desirous of making a bold statement to honor and celebrate the achievements of our African American citizenry, determines that our municipality should communicate this desire by way of an official declaration, for the month of February; and
WHEREAS, acknowledging the significant contributions of how our diverse culture enriches and broadens the American experience of which Black heritage is an inseparable part as it weaves through our country’s history, profoundly influencing every aspect of our lives as well as other dominant culture groups.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Twentynine Palms, does hereby proclaim February 2022 to be BLACK HISTORY MONTH and encourages all residents to observe this month.

DATED this 8th day of February 2022.
______________________________
Karmolette O’Gilvie, Mayor

TWENTYNINE PALMS CITY COUNCIL

CITY COUNCIL - REGULAR MEETING WITH CLOSED SESSION MINUTES City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277
www.29palms.org
December 14, 2021

CLOSED SESSION AGENDA
CALL TO ORDER - Mayor Mintz called the meeting to order at 5:15 p.m.

Roll Call - The following Councilmembers were present: Bilderain, Klink, Mintz, Wright, O'Gilvie.

Adjourn to Closed Session. - Mayor Mintz adjourned to Closed Session at 5:18 p.m.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL
ANTICIPATED LITIGATION, SIGNIFICANT EXPOSURE TO LITIGATION, Government Code § 54956.9 (d)(2), (1 case).

CALL TO ORDER - Mayor Mintz called the meeting to order at 6:01 p.m.

Pledge of Allegiance - Matt Schragge led the Pledge of Allegiance.

Invocation - Sister Suzy Dick, Church of Jesus Christ of Latter-Day Saints, Yucca Valley Stake, gave the Invocation.

Roll Call - The following Councilmembers were present: Bilderain, Klink, Mintz, Wright, O'Gilvie.

Closed Session Announcements -Mayor Mintz closed the Special meeting/Closed Session at 6:04 p.m. and announced that there was a settlement case regarding opioids that needed to be settled before the end of the year.

The City is participating in a settlement with the County in a lawsuit. The City Council voted 5-0 to authorize the City Manager to execute all necessary documents to obtain the funds in this lawsuit.

Changes to the Agenda - There are no changes to the Agenda.

ANNOUNCEMENTS
Mayor Mintz announced that these proceedings may be viewed on demand on the City of Twentynine Palms website at www.29palms.org. You may also Live Stream this meeting by going on the City’s website and clicking on the "Meeting Agendas" link.

Mayor Mintz announced the cancellation of the December 28, 2021 regularly scheduled meeting of the City Council due to the Holidays. The next regular meeting will be held on Tuesday, January 11, 2022.

AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Presentation to Morongo Basin ARCH for their Participation in the Cash for Trash and Recycling Program.

Mayor Pro Tem O’Gilvie presented a check for $300 from Burrtec Waste and Recycling, and $300 from the City of Twentynine Palms to Morongo Basin ARCH for their Participation in the Cash for Trash and Recycling Program. Ms. Astrid Johnson was present to accept the checks.

2. Comments by Outgoing Mayor Daniel Mintz and Presentation of Employee of the Year and Mayor's Recognition Award.

Mayor Mintz mentioned that one of the things we present during this meeting is the State of the City Address; however, we will be postponing that until January 17, 2022 at the Project Phoenix site. This will allow the community to come out and see what has developed downtown.

City Council - Regular Meeting with Closed Session
December 14, 2021
Mayor Mintz presented the Mayor's Recognition Award to the Volunteers of the Marine Corps Air Ground Combat Center (MCAGCC) for their dedication and time they give to the community. The group thanked Mayor Mintz for this prestigious award.

Mayor Mintz presented the Employee of the Year award to Recreation Division Manager Kary Minatrea for all of her hard work. Supervisor Minatrea thanked and expressed her appreciates for this award and recognized her department as they work hard as well.

COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED
Councilmember Klink mentioned that he did not attend any meetings. He congratulated the Marine volunteers for their hard work and Recreation Division Manager Minatrea. He wished everyone celebrating a birthday in December a Happy Birthday and reminded everyone that the reason for the season is Jesus’ Birthday. He wished everyone a Merry Christmas and a Happy New Year.

Councilmember Bilderain mentioned that he did not attend any meetings, but he did attend the Tree Lighting Ceremony and Light Parade. He commented that he hopes the City can get a bigger and possibly live tree next year. He wished everyone a Merry Christmas.

Councilmember Wright commented that he attended a Special Meeting of the MBTA, mentioning that General Manager Mark Goodale has resigned and Ms. Cheri Holsclaw is now the Interim General Manager. He mentioned that he attended the Tree Lighting Ceremony and Light Parade, he is excited about the Self-Guided Light Tour, and he attended the City's Employee Recognition Dinner. He congratulated the Marine volunteers and Recreation Division Manager Minatrea. He wished everyone a Merry Christmas and a Happy New Year.

Mayor Pro Tem O'Gilvie mentioned that she attended the Mayor's Toys for 29 Golf Tournament, the City's Employee Recognition Dinner, and she is looking forward to the Toy Giveaway event. She wished everyone a Merry Christmas and Happy and safe New Year.

Mayor Mintz attended the Tree Lighting and Light Parade, which was well attended, the Mayor's Toys for 29 Golf Tournament, which was a huge success, he mentioned that the Self- Guided Light Tour is coming up and the Toy Giveaway will be held on Saturday, December 18th on Luckie Avenue from 2:00 pm to 5:00 pm. He mentioned that he attended two MBTA meetings, the Special Meeting, and a regular meeting, and two VHR Committee meetings. He congratulated the Marine volunteers and Ms. Minatrea. He wished everyone a Merry Christmas and a Happy New Year.

CONSENT CALENDAR

3. Waive the Reading of Ordinance and Approve the Reading by Title Only.

4. Approval of Minutes of the City Council Meeting Held on November 16, 2021.

5. Morongo Basin Ambulance Monthly Report - November 2021

6. Fire Department Monthly Report - November 2021

7. Approval of Warrant Register Totaling $1,850,788.65

8. Approval of Project Phoenix Warrant Register Totaling $2,560,292.04

9. Project Phoenix Street and Patio Furniture.

RECOMMENDATION: The City Council approve funds not to exceed $58,579.03 for the purpose of acquiring street and patio furniture within Project Phoenix.

City Council - Regular Meeting with Closed Session
December 14, 2021

10. Navy Federal Credit Union ATM within Project Phoenix.

RECOMMENDATION: The City Council authorize the City Manager to negotiate and execute the Lease Agreement with Navy Federal Credit Union for an ATM located in the Plaza at Project Phoenix.

11. Submission of CDBG Application for Fiscal Year 2022-2023.

RECOMMENDATION: The City Council approve the submission of the Community Development Block Grant funding application for fiscal year 2022-2023.

ACTION: A Motion was made by Councilmember Klink, seconded by Mayor Pro Tem O'Gilvie to approve the Consent Calendar as submitted.

Mayor Mintz abstained from Consent Calendar items # 9, 10, and 11 due to a possible conflict of interest.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, O'GILVIE, WRIGHT, MINTZ
NOES: NONE
ABSTAIN: MINTZ FROM ITEMS # 9, 10, 11
ABSENT: NONE
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION - None.

PUBLIC HEARING - None.

DISCUSSION AND POTENTIAL ACTION ITEMS

12. Bird Rides, Inc. - Pilot Operating Agreement.

RECOMMENDATION: The City Council approve the Memorandum of Understanding (MOU) with Bird Rides, Inc. for the deployment of a pilot operating agreement for electronic scooter sharing systems in the City.

City Manager Luckino presented the Staff Report and then introduced Mr. Mike Butler, with Bird, Inc. who provided additional information about the Pilot Program.

After a brief discussion, a Motion was made by Councilmember Klink, seconded by Councilmember Wright to approve the Memorandum of Understanding (MOU) with Bird Rides, Inc. for the deployment of a pilot operating agreement for electronic scooter sharing systems in the City.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, O'GILVIE, WRIGHT, MINTZ
NOES: NONE
ABSTAIN: NONE.

ABSENT: NONE

13. Annual Comprehensive Financial Report (ACFR) for FY 2020/21.

RECOMMENDATION: The City Council receive and file.

Assistant Finance Director Abigail Hernandez-Conde presented the Report. She then passed the floor to Brad Wilber, the City's auditor with Rogers, Anderson, Malody and Scott, who provided more information.

City Council - Regular Meeting with Closed Session
December 14, 2021

14. Introduction of an Ordinance Pertaining to Regulation of Solid Waste Including Organic Waste RECOMMENDATION: That the City Council:
1) Introduce and hold the First Reading of an Ordinance of the City of Twentynine Palms amending in its entirety, Title 10, Chapter 10.04 of the Twentynine Palms Municipal Code pertaining to the Regulation of Solid Waste including Organic Waste;
2) Direct Staff to schedule a second reading and adoption of the proposed Ordinance amending Chapter 10.04 for the January 11, 2022 Regular City Council meeting.

City Manager Luckino presented the Staff Report. He then introduced Solid Waste and Recycling Manager, Eli Marshall, who provided more information on SB1383.

Astrid Johnson, Twentynine Palms, commented that with this new Ordinance and process, maybe the East Valley Steering Committee group could get with Stater Bros to possibly receive that food that would have to be sent to Waste Stations.

Heather Clisby, mentioned that she volunteers with a group known as Food Finders and she will mention this to their group. There might be a way for the group to help with this.

After a brief discussion, a motion was made by Councilmember Klink, seconded by Councilmember Wright to:
1) Introduce and hold the First Reading of an Ordinance of the City of Twentynine Palms amending in its entirety, Title 10, Chapter 10.04 of the Twentynine Palms Municipal Code pertaining to the Regulation of Solid Waste including Organic Waste;
2) Direct Staff to schedule a second reading and adoption of the proposed Ordinance amending Chapter

10.04 for the January 11, 2022 Regular City Council meeting.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, O'GILVIE, WRIGHT, MINTZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

15. Community Development Block Grant (CDBG) Homekey Program.

RECOMMENDATION: The City Council accept the grant award from the Community Development Block Grant (CDBG) Homekey program in the amount of $713,255 for the purchase and rehabilitation of the properties at 6937, 6939, 6941, and 6943 Elm Avenue, Twentynine Palms, to be used for permanent housing for very lowincome residents AND approve the purchase contract for $510,000.

City Manager Luckino presented the Staff Report. He then introduced Ms. Astrid Johnson who spoke on behalf of Morongo Basin ARCH, a community non-profit organization that works with the homeless.

Ms. Shanese Risper, Twentynine Palms, spoke in favor of Morongo Basin ARCH.

ACTION: A motion was made by Councilmember Klink, seconded by Councilmember Wright, to accept the grant award from the Community Development Block Grant (CDBG) Homekey program in the amount of $713,255 for the purchase and rehabilitation of the properties at 6937, 6939, 6941, and 6943 Elm Avenue, Twentynine Palms to be used for permanent housing for very low-income residents AND approve the purchase contract for $510,000.

City Council - Regular Meeting with Closed Session
December 14, 2021
The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, O'GILVIE, WRIGHT, MINTZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
.

16. Luckie Park Pool Rehabilitation
RECOMMENDATION: The City Council review the proposed layout for the Luckie Park Pool and provide direction so in turn the Architect can finish the design.

City Manager Luckino presented the Staff Report. He then introduced Ken Moeller, Pool Designer, who provided more information on the reconstruction of the pool.

Veno Nathraj, Twentynine Palms, commented on the depth. He would rather see the depth at 12 feet, rather than 9 or 10. We should look at the cost of a life rather than cost savings.

Lashara Maea, Twentynine Palms, asked what the cost difference was with and without the slide. She commented that she would take her daughter to the pool with or without the slide. Ms. Maea asked what the average cost was to replace the pump. Mr. Moeller replied that it would cost approximately $10,000 and would go out in approximately 15-20 years.

Irene Beard, Twentynine Palms, commented that she has helped coach the Twentynine Palms High School swim team for over 27 years. She inquired about depth of the shallow end as the depth needs to be acceptable for competition play.

After a brief discussion, a motion was made by Mayor Mintz, seconded by Councilmember Wright to approve the current layout, add the pool deck and make the shallow end four feet deep.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, WRIGHT, MINTZ
NOES: O'GILVIE
ABSTAIN: NONE
ABSENT: NONE

17. Selection of Mayor and Mayor Pro Tem.

RECOMMENDATION: The City Council select the Mayor and Mayor Pro Tem for 2022.

City Clerk Villescas presented the Staff Report.

Councilmember Klink nominated Karmolette O'Gilvie to serve as Mayor for 2022. Councilmember Wright seconded the nomination. Having no further nominations, a roll call vote was announced.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, O'GILVIE, WRIGHT, MINTZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

City Council - Regular Meeting with Closed Session
December 14, 2021
Nominations for Mayor Pro Tem were announced. Councilmember Mintz nominated Councilmember Wright.

Councilmember Klink seconded the nomination. The City Council voted unanimously by voice vote, to have Councilmember Wright serve as the Mayor Pro Tem for 2022.

Incoming Mayor O'Gilvie thanked the City Council and everyone that works for the City. She commented that It is her pleasure to serve the City of Twentynine Palms as Mayor.

FUTURE COUNCIL INITIATED ITEMS

1. Discussion on adding sidewalks and picnic tables in Veterans' Park.

2. Abandoned shopping carts.

Councilmember Klink suggested that the Mayor and Mayor Pro Tem process should change because the City is now divided into Districts. The City Council should vote for these positions as opposed to the succession process which is currently determined by the number of votes in an election. Councilmember Bilderain seconded the item.

PUBLIC COMMENTS
Ben Holstrum, Desert Heights, commented on the electronic survey that the City recently put out regarding the Water District and asked what the motive for this survey was.

Miranda Richards, Joshua Tree, is speaking on behalf of her uncle who lives in Twentynine Palms and is unable to attend the meeting. She is asking that the City preserve the buildings at 6536 and 6538 Desert Queen Avenue.

Veno Nathraj, Twentynine Palms, thanked the City Staff, Community Development Director Clark and the City Engineer for working on his project so diligently. He appreciates the great job they are doing.

CITY MANAGER UPDATE
City Manager Luckino wished the City Council and City Staff Happy Holidays and Merry Christmas. He congratulated Recreation Division Manager Minatrea for being awarded Employee of the Year. He mentioned that the State of the City Address will be held at Project Phoenix in January, Project Phoenix will substantially be complete this month, the Farmer's Market is scheduled to begin operating at Project Phoenix on January 8th and the City is hoping to move the community Holiday tree to Project Phoenix next year.

Councilmember Mintz asked about the signal lights at Tamarisk and Highway 62. City Manager Luckino commented that CalTrans has indicated there is one component they are waiting for and should be installed soon. Councilmember Klink asked about synchronizing traffic signals throughout the City. City Manager Luckino mentioned that it is on CalTrans' schedule to do this, but he is not sure if they are waiting for the entire project to be complete before they do so.

ADJOURNMENT - Mayor Mintz adjourned the meeting at 8:20 p.m.

Respectfully submitted,
Cindy Villescas, CMC
City Clerk/PIO
City of Twentynine Palms

TWENTYNINE PALMS CITY COUNCIL

SPECIAL MEETING MINUTES
City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277
www.29palms.org
January 18, 2022
CALL TO ORDER - Mayor O'Gilvie called the meeting to order at 10:00 a.m.

Pledge of Allegiance - City Manager Luckino led the Pledge of Allegiance.

Roll Call - The following Councilmembers were present: Bilderain, Klink, Mintz, Wright, O'Gilvie.

Changes to the Agenda - None.

ANNOUNCEMENTS - None.

PUBLIC COMMENTS - None.

CONSENT CALENDAR - None.

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION - None.

DISCUSSION AND POTENTIAL ACTION ITEMS

1. Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements of Economic Interest
RECOMMENDATION: The City Council waive the first reading and introduce an Ordinance to Mandate Electronic and Paperless filing of Fair Political Practices Commission campaign disclosure statements and statements of economic interest.

ACTION: A motion was made by Councilmember Klink, seconded by Councilmember Mintz to waive the first reading, and introduce Ordinance No. 297, to Mandate Electronic and Paperless filing of Fair Political Practices Commission campaign disclosure statements and statements of economic interest.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, MINTZ, WRIGHT, O'GILVIE
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

2. Assembly Bill 361.

RECOMMENDATION: The City Council Adopt Resolution No. 22-01, authorizing teleconferenced public meetings pursuant to Assembly Bill 361.

City Manager Luckino presented the Staff Report.

Councilmember Klink commented that he is ok with the next meeting being virtual, but we need to get together for the meeting in February because the Redistricting maps will be on that agenda.

ACTION: A motion was made by Councilmember Klink, seconded by Mayor Pro Tem Wright to adopt Resolution No. 22-01 authorizing teleconferenced public meetings for the January 25, 2022 regularly scheduled City Council meeting and conduct a hybrid meeting for the February 8, 2022, regularly scheduled City Council meeting.

City Council - Special Meeting
January 18, 2022
The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, MINTZ, WRIGHT, O'GILVIE
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
ADJOURNMENT - Mayor O'Gilvie adjourned the meeting at 10:18 a.m.

Respectfully submitted,
Cindy Villescas, CMC
City Clerk/PIO
City of Twentynine Palms

STAFF REPORT
TO: City Council
FROM: City Manager
FOR MEETING: Feb 08 2022
SUBJECT: Public Relations Firm.

RECOMMENDATION:

The City Council authorize the public relations retainer of $5,500 monthly or $66,000 annually for this calendar year 2022 and authorize the City Manager to execute all related documents.

ORDER OF PROCEDURE:

Request Staff Report (City Manager Presenting)
Council Questions of Staff
Council Discussion
Public Comment
Motion/Second
Discussion of Motion
Call the Question
ATTACHMENTS:
• Tripepi Smith
Agreement/Proposal for
Communication Services -
Executed
BACKGROUND:

Tripepi Smith is a team of 36 communications experts—robust enough to offer experienced and effective professionals for the job, yet small enough to be nimble and responsive. Tripepi Smith offers a spectrum of skills that allows to match the appropriate resource to the task at hand, letting them execute faster and reduce engagement costs. These resources vary by both years of experience and core hard skills (graphic design versus videography versus writing versus social media, for example). The result: Tripepi Smith have an ability to conduct outreach to the public across a range of platforms. Tripepi Smith is a force multiplier for the communication operations of agencies across California. From Napa to Coronado and out to Indian Wells, Tripepi Smith is actively working with dozens of city governments and public agencies on redistricting.

The City of Twentynine Palms values community engagement and seeks to develop and implement a comprehensive, strategic and proactive communications program. The proposed retainer agreement is for ongoing communication support, which would allow the Tripepi Smith team to work through a detailed and collaborative planning process to craft a comprehensive, strategic communications plan.

ENVIRONMENTAL:

None.

ALTERNATIVES:

The Council could choose NOT to approve this engagement or make changes.

FISCAL IMPACT:

As discussed in the mid-year financial review, the City, through its surplus created by ARPA (American Rescue Plan Act), will use these funds for this service.

1 CITY OF TWENTYNINE PALMS

AGREEMENT FOR CONTRACTOR SERVICES
THIS AGREEMENT is made and effective as of January 6, 2022, between the City of Twentynine Palms, a municipal corporation ("City") and Tripepi Smith, a California Corporation ("Contractor"). ln consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

TERM
This Agreement shall commence on January 6, 2022 and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2022, unless sooner terminated pursuant to the provisions of this Agreement. Notwithstanding the above, Section I of this Agreement shall survive the term of this Agreement.

2. SERVICES
Contractor shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.

3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. Contractor represents it holds the necessary skills and abilities to perform the work as set forth in this Agreement, and City relies upon the skills and abilities of Contractor. Contractor shall perform the work and services under this Agreement in accordance with such heightened standard of work and in accordance with the accepted standards ofthe professional disciplines involved in the tasks described herein.

4. CITY MANAGEMENT
City's Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Contractor, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Contractor. City's Manager shall be authorized to act on s39/022190-0001
913651-at aa9/15/27 -1-

City's behalf and to execute all necessary documents which enlarge the Tasks to Be Performed or change Contractor's compensation, subject to Section 5 hereof.

5. PAYMENT
(a) Except as othenruise stated herein, the Cig agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Final payment shall be coordinated and conditioned with completion of the tasks set forth in Exhibit A. This amount shall not exceed Five Thousand, Five Hundred Dollars ($5,500.00) per Month for the total term of the Agreement unless additional payment is approved as provided in this Agreement ("Total Agreement Amount").
(b) Contraclor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services.
(c) Contractor will submit invoices monthly for actual services performed. lnvoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thifi (30) days of receipt of each invoice as to all nondisputed fees. lf the City disputes any of Contracto/s fees it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
(d) Prior to signing the Agreement, Contractor shall provide to City a completed and signed Form W-9, Request for Taxpayer ldentification Number and Certification. All of City's monetary obligations set forth in this Agreement are conditioned upon City's receipt of an executed W-9 form from Contractor. (e) Notwithstanding Contractor's delivery of invoices to City and/or other remedies available to the Cig, City may retain ten percent ('10%) of the payment on each month's invoice, on a cumulative basis, until Contractor has completed all of the tasks set forth in Exhibit A.
539/022390-000r
913551,07 aO9/15/2\ -2-
(fl Notwithstanding Contractor's delivery of invoices to City and/or other remedies available to the City, if Contractor has not delivered to the City the required certified

insurance policies and endorsements within the time required by Section 10(f) (3) of this Agreement, City has the sole discretion to withhold any and all payments to Contractor until Contractor delivers to the City the certifted insurance policies and endorsements required by Section 10 of this Agreement.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. lf the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) ln the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City pursuant to Section 5.
(c) Except as otheruise provided herein and prior to the termination date of this Agreement, this Agreement may be terminated by written consent of both the City and the Contractor.

7. DEFAULT OF CONTRACTOR
(a) The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. ln the event that Contractor is in dehult for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. lf such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractois control, and without fault or negligence of the Contractor, it shall not be considered a default. (b) lf the City Manager or his/her delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Contractor a written notice ofthe default.

The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. ln the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to 539/022390-0001
913551.01 aO9/75/21, -3-

which it may be entitled at law, in equity or under this Agreement. 8, OWNERSHIPOFOOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufiicient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts there from as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otheMise disposed of by the City without the permission of the Contractor. With respect to computer files, Contractor shall make available to the City, at the Contracto/s office and upon reasonable written request by the City, the necessary computer softtrvare and hardware for purposes of accessing, compiling, transfening, and printing computer files.
(a) lndemnification
Vvhen the law establishes a professional standard of care for the tasks Contractor shall perform pursuant to this Agreement to the fullest extent permitted by law, Contractor shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and its officers, officials, employees, volunteers and agents (collectively, the "lndemnified Parties') from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, iniury(including, without limitation, iniury to or death of an employee of Contractor or of any subcontractor),d costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorney's fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are 539/022390-AOA!
913651.01 a09/15/21 _A_

9. lNDEMNIFICATION

caused in whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, agents, employees or subcontractors (or any entity or individual that Contractor shall bear the legal liability thereof) in performance of professional services under this agreement. Wth respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the wriften consent of the Contractor. (b) Other than in the performance of professional services and to te full extent permitted by law, Contractor shall indemniry, defend (with counsel selected by City), hold harmless the lndemnified Parties from and against any liability(including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to officers, agents, employees or subcontractors of Contractor.
(c) Without affecting the rights of City under any provision of the Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between parties or by the findings of a court of competent jurisdiction. ln instances where the City is shown to have been actively negligent and where the City's actlve negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. (d) Notwithstanding paragraph (a) above, the following indemnification provision shall apply to a Contractor who constitutes a "design professional'as the term is defined in paragraph 3 below.
(1) Vvhen the law establishes a probssional standard of care for tasks Contractor shall perform pursuant to this Agreement, to the fullest extent permitted y law, Contractor shall indemnifo and hold harmless the lndemnified Parties from and against any and all losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, iniury to or death of an employee of Contractor or of any subcontractor), costs and expenses, including without limitation, incidental and consequential damages, curt costs, reimbursement of attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, enor or omission of Contractor, its officers, agents, employees, or subcontractors (or any entity E, rq/422'tqa-ana r
9136a1.A1 aA9/lt/?)

or individual that Contractor shall bear the legal liability thereo0 in the performance of professional services under this Agreement. Vvith respect to the design of public improvements, the Contractor shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than tat specified in Exhibit A without written consent of the Contractor.
(2) As used in this Section 9, the term'design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code S 2782.8.
(e) Conkactor agrees to obtain executed indemnity agreements with provisions identical to those set forth in herein this Section 9, as applicable to the Contractor, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. ln the event Contractor fails to obtain such indemnity obligations from others as required herein, Contractor agrees to be fully responsible according to the terms of this Section 9. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on successors, assigns or heirs of Contractor and shall survive the termination of this Agreement or this section.
10 tNsuRANCE REQUIRET'NENTS
Prior to the beginning of and throughout the duration of the Work, Contractor shall maintain insurance in conformance with the requirements set forth below.

Contractor shall use existing coverage to comply with these requirements. lf that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. All Sections of this Agreement and any provision in City's Request for Proposal and Contractor's submitted proposal are subordinate to and superseded by the requirements contained in this Section to the extent that any provision or portion thereof conflicts with or impairs these requirements or any obligation to or right under or pursuant to these insurance sr9l022390-0001
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requirements. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties to be interpreted as such.
(a) Minimum Scooe of lnsurance. Coverage shall be at least as broad as (2) Business Auto Coverage -Written on the ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. lf Contractor owns no vehicles, this requirement may be satisfied by a non-owned or hired auto coverage. lf Contractor or Contraclor's employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each person.
(3) Workers' Compensation/Employer's Liability lnsurance - Written on a policy form providing workers' compensation statutory benefits as required by the State of California. Employer's Liability limits shall be no less than one million dollars ($1,000,000) per accident or disease. Employer's Liability coverage shall be scheduled under any umbrella policy described above. Unless otheruise agreed, this policy shall be endorsed to waive any right of subrogation as respects City, its officers, officials, employees, or agents. (4) Professional Liability or Errors and Omissions lnsurance as appropriate to the Contractor's profession - Written on policy form coverage specifically designed to protect against acts, errors or omissions of the Contractor and 'Covered Probssional Services' as designated in the policy must specific€rlly include work performed under this agreement.
(b) Minimum Limits of lnsurance. Contractor shall maintain limits no less than (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. lf Commercial General Liability lnsurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this projeculocation or the general aggregate limit shall be twice the -'l -
5t9l022390-0001
9?165?-01 a09/15/21
(1) Commercial General Liability lnsurance - Written on the lnsurance Services Office "Commercial General Liability' policy form CG 00 0'1 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross-liability exclusion for claims or suits by one insured against another.

(2)
required occurrence limit.

Automobile Liabilitv: $1,000,000 per accident for bodily injury and property damage.
(3) Errors and Omissions Liabilitv: The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must'pay on behalf of the insured and must include a provision establishing the insure/s duty to defend. The policy rehoactive date shall be on or before the effective date of this agreement. lnsurance shall continue to be effective to cover all claims made within three (3) years of the completion of the work in the Agreement.
(4) Excess or Umbrella Liabilitv lnsurance (Over Primarv): lf used to meet limit requirements, it shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a 'pay on behalf basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liabili$ is determined, not requiring actual payment by the insured first. There shall be no cross liabilig exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein.
(c) Deductibles and Self-lnsured Retention Contractor agrees not to selfinsure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to selfinsure its obligations to City. lf Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or the Contractor to procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses or other solutions. Any deductibles in excess of ten percent (10o/o) or self-insured retention must be approved by the City Manager. 519/022390-A0A1
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(d) Other lnsurance Provisions. The general liability, business auto liability, and any necessary umbrella liability policies are to contain, or be endorsed to contain, the following provisions:
(1) General liability and umbrella policies shall cover the City, its officers, officials, employees, agents, and volunteers are to be additional insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor.

The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents, or volunteers. Endorsements including the additional insured shall be identified on standard ISO endorsement number CG 20 10, attached to an ISO-CGL policy or other form as expressly approved by City, and which does not limit the scope of coverage for the additional insured to vicarious liability or to the additional insured's supervision of a given project. Conkactor also agrees to require all contractors and subcontractors to do likewise. (2) For any claims related to this project, the Contractods insurance coverage shall be primary insurance as respect to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
(3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents, or volunteers.
(4) The Contracto/s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurefs liability, and there shall be no cross liability exclusions that preclude coverage for suits between Contractor and City or between City and any other insured.

Contractor expressly waives any claim against City for any covered act or event, and Contractor's insurance policy shall not prevent such waiver. The limits of insurance required herein shall in no way limit the liability of the party providing the insurance. ln addition, if the coverage or limits available to Contractor ex@ed that required by this Agreement, and the loss incuned by the additional insured 539/022390-0001
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exceeds the amount required by this Agreement, it is the parties' intent that all such additional coverage and limits available will apply irrespective of the specific coverage or limits required herein. (5) No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees, or agents, ftom waiving the right of subrogation prior to a loss.

Contractor agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. (6) All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
(71 The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. lfsuch change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City.
(8) For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
(9) Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on Cig nor does it waive any rights hereunder in this or any other regard.
(10) None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
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(1 1) All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.9. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
\12) The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this Agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. (13) Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or allinclusive. (141 Contraclor agrees to be responsible for ensuring that no confact used by any party involved in any way with the project reserves the right to charge City or Contractor for the cost of additonal insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. lt is not the intent of City to reimburse any third pafi for the cost of complying with these requirements.

There shall be no recourse against Ci$ for payment of premiums or other amounts with respect thereto.
(e) Acceotabilitv of lnsurers. lnsurance is to be placed with insurers authorized and admitted to do business in California and with a current A.M. Best's rating of A or better and a financial size of Vll or greater, unless othenarise acceptable to the City
(f) Verification of Coveraqe and Notice of Cancellation (1) Contractor shall immediately furnish to City certificates of insurance or endorsements, satisfactory to City, evidencing the insurance coverage above required prior to the commencement of performance of services hereunder. These certificates or endorsements shall provide that such insurance is the minimum, is in no way limited by any provision herein, and allows for the application of all coverage available to the additional insureds. Further, the certificates or endorsements shall require thirty (30) days written notice to 539/022390-0001
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additional insured Cig prior to any termination, suspension, cancellation, or non-renewal, or the reduction of available coverage, or any change in the terms of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that fuilure of the insurer to mail written notice of cancellation amposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self-insured retention is increased. ln the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. (2) Contractor agrees that if Contractor commences work under this Agreement without first providing City copies of the required insurance certificates or endorsements, that Contractor does so at its own and sole risk. ln the event Contractor's insurance is not acceptable to City or copies of insurance certificates or endorsements are not provided, City shall have no obligations to compensate Contractor for such work unless Contractor possesses a notice to proceed from City for this work.
(3) Within sixty (60) days of the commencement of this Agreement, Contractor shall fumish certified copies of the actual policies and endorsements. Failure to submit such policies shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. lf proof of any insurance required under this Agreement is not delivered as required or if such insurance is canceled at any time and no replacement coverage is provided, City shall have the right but not the duty to obtain any insurance it deems necessary to protect its interests under this Agreement, express or implied, in any way relating to City. Any premium for such coverage shall be charged to and promptly paid by Contractor or, at City's option, may be deducted from sums due to Contractor.
(4) ln the event of the premature termination of this Agreement for any reason, Contractor agrees to maintain the required insurance coverage until City provides written authorization to terminate the coverage following a review and determination that all liability posed under this Agreement as to the party providing the insurance has been eliminated.
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(5) Except as outlined in Section 10(b) (3) above, Contractor will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations ofany type pursuant to this Agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. (6) Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracto/s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
(g) Notice of Claim or Loss. Contractor agrees to provide immediate notice to City of any claim or loss likely to involve City or its employees or agents which exceeds $2,500 or is likely to exceed that amount arising out of the work performed under this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
(h) Sub-Contractor lnsurance Reouirements. Contractor agrees to require that all parties, including but not limited to sub-Contractors and additional Contractors or professional services with whom Contractor enters into contracts or whom Contractor hires pursuant to or in any way related to the performance of this Agreement, provide the insurance coverage required here, at a minimum.

Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor acknowledges and agrees that upon request, all agreements with sub-Contractors and others engaged in the project contemplated by this Agreement will be submitted to City for review. Contractor agrees and acknowledges that such contracts may require modification as to the insurance requirements necessary to properly protect City. 11 NDEPENDENT CO
(a) Contractor is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractot's officers, employees, or 539/022390-0001
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agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder.

12. LEGALRESPONSIBILITIES

13. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Twentynine Palms in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial anangement, or financial inducement. No officer or employee of the City of Twen$nine Palms will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14, NO BENEFITTO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with this Agreement. 539/022390-0001
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The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this Section.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization. Contractor, its ofiicers, employees, agenb, or subContractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(b) Contractor shall promptly notify City should Contractor, its officers, employees, agents, or sub-Contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed hereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding. Contractor agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

16. NOTICES
Any notices which either party may desire to give to trle other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the pafi as set forth below or at any other address as that party may later designate by notice:

To City: City of Twentynine Palms
6136 Adobe Road
Twentynine Palms, Califomia 92277
Attention: City Clerk
To Contractor: Tripepi Smith
P.O. Box 52152,
lrvine, CA92619
Attn: Ryder Tod
5:19/022390-0001
913651.07 aO9/15/27

17. ASSIGNMENT
The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Ci$.

Because of the personal nature of the services to be rendered pursuant to this Agreement, only Tripepi Smith shall perform the services described in this Agreement.

Tripepi Smith may use assistants, under its direct supervision, to perform some under this Agreement. Contractor shall provide City fourteen (14) days' notice prior to the departure of key team members ftom Contractor's employ. Should he/ she leave Contractor's employ, the Ci$ shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Contractor's sole compensation shall be paymentfor actual services performed up to, and including, the date of termination or as may be otheMise agreed to in writing between the City Council and the Contractor.
'18. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govem the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation conceming this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Twentynine Palms. 20- ENTIREAGREEMENT

19. 539/022390-0001
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This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

21. SEVERABILITY
The invalidig in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

22. NO PRESUMPTION REGARDING DRAFTER OF THISAGREEMENT
The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties and their attomeys, and this Agreement reflects their mutual agreement regarding the same.

Because of the nafure of such negotiations and discussions, it would be inappropriate to deem any party to be the drafter of this Agreement, and therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement.
lf any action at law or suit in equity, including an action for declaratory relief, is brought by either party with respect to this Agreement, the prevailing party shall be entitled to reasonable attorney's liaes, in addition to any other relief to which it may be entitled, and such amount may be added to, and made a part of, such judgment.

24. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor warrants and represents that he/she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.
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23. ATTORNEY'S FEES

lN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

C]TY OF TWENWI{INE PALMS CONTRACTOR: TRIPEPI SIUITH
By:
ran Luckino, City Manager (sis
Ryder Todd Smith
[ryped Name)
President
, City Clerk
(Title)
to Form: Ufril, ! S"#-
(Signature)
Nicole D. Smith
City Attomey
Its:

Oyped name)
Chief Financial Off icer
(Title)
Its:

By
-18-
tl-:l

EXHIBIT A
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Proposal submitted for:

COMMUNICATIONS SERVICES

Submitted: December 2021
By: Ryder Todd Smith, Co-Founder & President
Cameron Grimm, Director

City of Twentynine Palms / Communications Services / Version 1.0 2 TABLE OF CONTENTS
INTRODUCTION & COVER LETTER......................................................................................................... 3 PROJECT UNDERSTANDING & APPROACH ......................................................................................... 4 SERVICES & DATA TO BE PROVIDED BY THE CITY OF TWENTYNINE PALMS.............................. 5 COST PROPOSAL ............................................................................................................................................. 6 TRIPEPI SMITH BACKGROUND & QUALIFICATIONS......................................................................... 10 CLIENT ROSTER............................................................................................................................................. 13 CLIENT REFERENCES ..................................................................................................................................... 14 WORK SAMPLES ........................................................................................................................................... 15 PROJECT TEAM STAFFING............................................................................................................................. 15

City of Twentynine Palms / Communications Services / Version 1.0 3 INTRODUCTION & COVER LETTER
Thank you for this opportunity to expand our relationship with the City of Twentynine Palms as its partner in community outreach. Our professional, highly trained team of public affairs, marketing and creative experts is well-positioned to help the City execute on its strategic communications goals and objectives.

Tripepi Smith has a strong record of working with public agencies throughout California. This work includes graphic design, marketing plans, media relations, strategic messaging, social media management, crisis communications and community engagement.

Tripepi Smith is a unique firm. Our mix of technical prowess and policy competency results in the advantages outlined below. In addition to our demonstrated experience and solid references, these three advantages differentiate Tripepi Smith from other firms.

1. No other public affairs firm in California (that we can find) has the certifications in social media and digital platforms that Tripepi Smith has. These certifications evidence our superior understanding of these platforms.

2. The breadth of Tripepi Smith’s team—from policy to photography and videography—is rare. This provides a cohesive, single team that simplifies management for your staff and ensures delivery of a consistent, quality product.

3. Tripepi Smith’s work with dozens of public agencies and municipal partners positions our team to communicate about the spectrum of issues known to local governments. Moreover, team members understand how to relate these issues to all stakeholders, including City staff, City council members, residents, businesses and other public agencies.

4. Though we have a set number of hours proposed in our contract, Tripepi Smith is available to our clients 24 hours per day. There is no “bad time” to call or email us, and our response will be immediate and engaged on the issue at hand.

We appreciate this opportunity to potentially serve the Twentynine Palms community and look forward to collaborating with the City on its communications efforts.

Tripepi Smith’s proposal price is valid for thirty (30) days after submission to you via email.

I sincerely hope we can be your marketing partner and look forward to continuing our work with the team.

Regards,
Ryder Todd Smith
Co-Founder & President
Tripepi Smith

City of Twentynine Palms / Communications Services / Version 1.0 4 PROJECT UNDERSTANDING & APPROACH
City of Twentynine Palms’ Needs
The City of Twentynine Palms values community engagement and seeks to develop and implement a comprehensive, strategic and proactive communications program. Because of this, it is anticipated that these efforts will support a wide range of services, programs and events. We are proposing a retainer agreement for ongoing communication support, which would allow the Tripepi Smith team to work through a detailed and collaborative planning process to craft a comprehensive, strategic communications plan. Through the retainer model, we will execute a baseline of set deliverables, and then can offer discounted hourly rates for ad hoc requests beyond the retainer work.

Communication Services Retainer
The following deliverables will allow for ongoing strategic planning, ensuring the City has a comprehensive and sustained communications plan that will deliver effective messaging to stakeholders.

These efforts, in collaboration with City staff, will drive message creation, delivery method and timing.

Bi-Weekly Check-In Calls & Content Planning
To coordinate our efforts with City Staff and sustain momentum on projects, Tripepi Smith will schedule a recurring, one-hour bi-weekly phone call that will include a City-designated lead for our engagement.

These weekly calls will help drive content planning for various communications channels, including website articles, press releases, social media content, the City’s digital newsletter and any additional needs that may arise. Call content will focus on story plans, new issues or concerns that need to be communicated, identification of major themes or ideas to address in the coming weeks and review of recent comments and social media posts. This will be a working call during which Tripepi Smith will manage an agenda and provide notes for each call. After each call, the client will be sent an action summary email about decisions made on the phone call and related action steps. We will produce work, such as newsletter and article drafts, in a shared workspace where the City can see our progress in real time and provide instant feedback as needed. These tools will deliver enhanced collaboration and speed time to delivery.

Semi-Annual Communications Calendar Planning Sessions
The main goal during these two-hour meetings is that each department identifies key communication opportunities and wins to celebrate in the next 6-12 months. We document all this into a shared spreadsheet/editorial calendar that can then serve as a roadmap for the organization to track communications opportunities. The exercise breaks down barriers between departments and often helps senior staff recognize communications opportunities they were simply unaware of before. The process also includes Tripepi Smith preparing and giving a presentation that covers notable communications wins to review what has worked well.

Communications Tasks (Retainer)
News Articles, Press Releases & Official Statements
Tripepi Smith will draft up to two (2) news articles, press releases and/or official statements per month— each up to five hundred (500) words long. The allocation of stories will be directed by the City with suggestions by Tripepi Smith. The City will make internal subject matter experts available to aid the

City of Twentynine Palms / Communications Services / Version 1.0 5 development of the stories. The City will provide a media and external agencies notification list for use by Tripepi Smith where a press release scenario is desired. The City will facilitate timely approval of quotes in the release when connected with City Staff or City Councilmembers.

Social Media Management
Content Creation: Social media content creation involves planning, fact-checking, sourcing/creating graphics, grammar checking and scheduling the post. Tripepi Smith will create up to three unique (3) posts per week (or, generally, 13 per month) and distribute them on up to four (4) platforms (e.g.

Facebook, Instagram, Twitter, Nextdoor).

Monitoring: Tripepi Smith will monitor posts and inboxes for questions and comments. When appropriate, responses will be drafted, which will occasionally require fact-checking and seeking out guidance from the City. Additionally, ongoing general online monitoring of local Facebook Groups and blogs will be conducted to track community needs, priorities and issues.

Additional: Our work also includes optimizing social media accounts to boost performance and keeping up to date on the latest social media platform updates and options. Boosted posts and targeted ads are also helpful in disseminating information to community members, and Tripepi Smith is fully capable of running and tracking these paid campaigns (fees to be agreed upon and paid by the City).

Ad Hoc Work (if needed)
If there comes the need for any additional ad hoc services, Tripepi Smith is ready to provide those services and is providing our hourly rates in the cost proposal section for the full array of our resources to support City communication efforts. Examples of these ad hoc projects include but are not limited to:
video production, photography services, virtual meetings/events, website development and a wide array of graphic design and branding services.

Optional Add-On Monthly Dashboard Metrics Report - $550 / Month Each month, Tripepi Smith will provide a summary report in PDF format of the basic metrics (reach, posts, engagement, etc.) related to City-controlled social media platforms and other key metrics if available, such as website visits and e-newsletter platform metrics. This will help us evaluate the success of our efforts as well as serve as an ongoing feedback mechanism for gathering valuable insights that can help inform ongoing communication strategy.

SERVICES & DATA TO BE PROVIDED BY THE CITY OF TWENTYNINE PALMS Tripepi Smith will regularly require access to reports for background information and, occasionally, subject matter experts while drafting various content. Additionally, administrative access to online platforms such as social media etc. will enable Tripepi Smith to fully and efficiently execute the previously discussed deliverables.

City of Twentynine Palms / Communications Services / Version 1.0 6 COST PROPOSAL
Tripepi Smith is providing our hourly rates (both standard and discounted retainer) and fixed prices for the services requested. Should the City decide to move forward with Tripepi Smith but has a budget number that must be hit, then Tripepi Smith remains open to collaborating with City Staff to narrow the scope engagement or refine our understanding of the scope needs and modify our pricing accordingly.

Estimated Cost of Retainer Engagement
Deliverable Quantity/Notes
Project Management Leverages Director and
Junior Business Analyst (JBA)
Bi-Weekly client check-in call Max. of 60 minutes per call Social Media Management & Monitoring Leverages JBA with occasional support from Director
Create and publish social media post
content
Up to 3 unique posts per week
Social media graphic design included
Monitor local community-run social media Max. of 2 hours per week Respond to comments and messages Unlimited
Content Production Leverages JBA with review support from Director Produce (2) news articles or media releases Up to 500 words each May rely on staff for subject matter expertise
Strategic Communications Planning Leverages Principal, Director and JBA Semi-Annual meeting with Dept. heads to
plan next year of communication
opportunities
1 meeting every 3 months
Max. of 2 hours per meeting
Keeping centralized “Content Calendar”
updated throughout the year for staff’s
reference
Via Google Sheets
TOTAL MONTHLY COST $5,500

City of Twentynine Palms / Communications Services / Version 1.0 7 Time and Materials Work
Sometimes, the nature of the work we do cannot be included in a retainer and is best handled on a project price basis or a time & materials basis if sufficient details are not available to fix price a solution.

In these cases, Tripepi Smith will use the following information and rates to price this additional work with the City.

Billing
Time at Tripepi Smith is billed in 15-minute increments – i.e. we invoice our time in the following examples: 1.25, 0.75, 4.0 or 6.5 hours.

Annual Increase
Tripepi Smith will increase the hourly rates and retainer fees for all resources by five percent (5%) or the regional CPI index—whichever is higher—each year on the anniversary of the contract, starting in the City fiscal year 2022-23 effective July 1.

Retainer Discount
When client monthly retainers exceed six-thousand-five-hundred dollars ($6,500) a month, they have access to our reduced Hourly – Retainer rates noted below. Otherwise, any ad hoc work done outside the scope of the Retainer would be at the Hourly – Standard rates.

Title Resource Hourly - Standard Hourly - Retainer
Principal $300.00 $275.00
Director $200.00 $175.00
Art Director $200.00 $175.00
Senior Business Analyst $160.00 $140.00
Business Analyst $110.00 $100.00
Junior Business Analyst $85.00 $75.00
Senior Videographer/Animator $160.00 $145.00
Photographer/Videographer $110.00 $100.00
Senior Graphic Designer $145.00 $130.00
Graphic Designer $110.00 $100.00
Web Developer $160.00 $140.00
Drone Operator $160.00 $145.00
Other Costs
Travel Costs
Travel costs must be pre-authorized and then will be reimbursed by the City for any requested travel.

Travel costs to be covered are for airfare, lodging and car rental. If Tripepi Smith is requested to be

City of Twentynine Palms / Communications Services / Version 1.0 8 onsite, we will invoice for travel time at half rate of the resource’s Standard Hourly Rate. However, if the resource is onsite for at least eight (8) hours of billable time in a day, we will not invoice for travel time.

Equipment Fees
Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply:

Title Half Day Full Day
Video Equipment $350 $550
Drone Equipment N/A $500
• Five-hundred-fifty dollars ($550) for a full day of video equipment use (includes full set of video equipment).

Full day is defined as a shoot lasting four (4) or more hours. • Three-hundred-fifty dollars ($350) for a half day of video equipment use. Half day is defined as anything under four (4) hours of video production. All such expenses will be authorized by the City prior to fee being assessed.
• Five-hundred dollars ($500) per day drone fee applies and is not inclusive of the drone operator time (Drone Operator rate).

Service Fees
Title Client Pays Directly Client Reimburses TS
Print costs, digital advertising, media
placement, voiceover/captions No Fees 10%
Typically, Tripepi Smith prefers to have service providers bill the client directly to avoid additional administrative costs and because we have no economic interest in the service provider selection. If Tripepi Smith is asked to pay the bill for the client, we will apply a ten percent (10%) agency fee to the reimbursement expense. Typical services include, but are not limited to:

Print Costs: Tripepi Smith is happy to use a printer of the client’s choosing for print production work, or to recommend a printer with whom we have experience.

Digital Advertising: Tripepi Smith is a Google Partner and Constant Contact Solution Provider and has Facebook Certified staff. We consider digital platforms to be a cornerstone element of any outreach strategy; often this comes with digital advertising fees.

Media Placement: Tripepi Smith can help liaise on behalf of the City for advertising space within various mediums, such as newspapers, magazine or websites.

Voiceover, Translation and Closed Caption Fees: Tripepi Smith occasionally uses third-party resources to record voiceovers for videos, generate closed captions for videos, and for non-English language translations.

Enhanced Media Monitoring: Tripepi Smith is deeply invested in enterprise-class media monitoring via Meltwater. This platform, combined with our trained staff elevated the capabilities of Tripepi Smith and our clients to listen for and discover media mentions and social media comments that might interest the City. This service can be added as an enhancement on our engagement for $825 a month including up to 15 custom search queries and the management time of our experts to configure and tune the searches.

City of Twentynine Palms / Communications Services / Version 1.0 9 Tripepi Smith Partnership Discounts
Tripepi Smith has financial interest in certain related entities. These partnerships allow Tripepi Smith to offer clients extra media reach or additional services at partner pricing. Partnerships include:

PublicCEO
– digital news about public affairs, reaching over 13,000 California government executives https://www.publicceo.com
Civic Business Journal
– digital interest stories about the people in local government https://www.civicbusinessjournal.com
FlashVote
– planning, implementing, measuring civic surveys
https://www.flashvote.com
TS Talent Solutions
– talent search services for local government and related agencies https://tstalentsolutions.com

City of Twentynine Palms / Communications Services / Version 1.0 10 TRIPEPI SMITH BACKGROUND & QUALIFICATIONS
A Public Affairs Firm that Understands Local Government Tripepi Smith excels at public affairs. We work in a complex environment where successful communications go hand-in-hand with marketing and technical expertise. As a full-service marketing and creative services firm, Tripepi Smith delivers content and design tailored for local government, public agencies, nonprofits and private companies—each strongly represented in our client list.

Grounded in Civic Affairs
Co-Founder and CFO Nicole Tripepi Smith is a second-generation civic affairs professional (her father was a city manager for 28 years), and Co-Founder and President Ryder Todd Smith brings over a decade of public agency marketing and communications experience to the table.

Implementing Strategy and Engaging Audiences
Tripepi Smith recognizes the important interplay of public affairs and design. It’s about presenting ideas that advance communities and public institutions. An important corollary to this is providing the creative services that can build materials to engage audiences and make ideas resonate. Tripepi Smith’s multifaceted design team enables us to reach these goals and lead effective creative strategy.

Strategic
Tripepi Smith is a provider of technology, communications and public affairs services. We leverage our skills and experiences in each of these areas to deliver efficient, technologically driven communication solutions that reflect our deep understanding of local government. Our team
has a strong record of working with public agencies, joint powers authorities and not-for-profit organizations throughout California to better engage and connect with their stakeholders and community.

“…solutions that reflect
our deep understanding
of local government.”

City of Twentynine Palms / Communications Services / Version 1.0 11 Creative
Tripepi Smith’s creative professionals have worked with public and private clients on imagery, colors and graphic design in an array of projects. Our firm offers creative services that address not only traditional media such as print, websites, logo design and advertising but also non-traditional marketing services around email campaigns, social media, blogging, Search Engine Optimization (SEO), video production and more. This integrated approach to content development makes the process more efficient and more effective for clients.

Content x Distribution = IMPACT
Tripepi Smith was born in the digital era and brings significant technical skills to the table. Members of our team carry technical certifications in Hootsuite Social Media Marketing, Facebook Blueprint, Google Advertising, Google Analytics and Twitter Flight School, among others. We take digital seriously and recognize how critical it is to not only develop great visuals and messaging, but to ensure the audiences we want to reach actually see that content. Without content distribution, there is no impact.

City of Twentynine Palms / Communications Services / Version 1.0 12 Services Offered
Strategy, Marketing, Communications
Strategic development, research, surveys,
messaging
Social media management
Web and social media strategy, optimization
(SEO), metrics
Web hosting and support
Email campaigns
Relations (media, stakeholders, public,
government)
Support and training for events, presentations
and virtual gatherings
Google AdWords, LinkedIn and Facebook
advertising
Creative Services
Full-service graphic design for digital, print and
outdoor
Brand and logo development
Content generation, writing and editorial
Output services (digital distribution, print
management, mail management)
Photography, illustration and information
graphics
Video and animation
Web design and implementation

City of Twentynine Palms / Communications Services / Version 1.0 13 CLIENT ROSTER
Tripepi Smith has been selected to work with over sixty local government agencies to help with their communications, resident outreach or recruitment needs. We can provide you with contacts at any of these clients if desired and are confident you will find them to be quite happy with our services. Local government agencies who we are currently actively supporting are indicated in bold.

California City Management
Foundation
City of Aliso Viejo
City of American Canyon
City of Azusa
City of Bellflower
City of Claremont
City of Coronado
(City of) Culver City
City of Cupertino
(City of) Daly City
City of Danville
City of Duarte
City of El Cerrito
City of Fountain Valley
City of Fullerton
City of Grover Beach
City of Hawaiian Gardens
City of Huntington Beach
City of Indian Wells
City of Industry
City of Irvine
City of La Cañada Flintridge
City of La Palma
City of La Puente
City of La Verne
City of Lake Forest
City of Laguna Hills
City of Laguna Niguel
City of Lancaster
City of Livermore
City of Lomita
City of Lynwood
City of Manhattan Beach
City of Manteca
City of Martinez
City of Millbrae
City of Morgan Hill
City of Morro Bay
City of Murrieta
City of Napa
City of Norwalk
City of Orange
City of Palm Desert
City of Palmdale
City of Paramount
City of Pico Rivera
City of Pismo Beach
City of Placentia
City of Pomona
City of Rancho Palos Verdes
City of Rancho Mirage
City of Riverbank
City of Rolling Hills Estates
City of San Luis Obispo
City of Santa Ana
City of Santa Clarita
City of Santa Cruz
City of Santa Paula
City of Saratoga
City of Stanton
City of South Gate
City of Sunnyvale
City of Tracy
City of Twentynine Palms
City of Vallejo
City of Vista
City of Walnut
(City of) Yuba City
Merced County
Santa Barbara County
Town of Windsor
Town of Yucca Valley
CalChoice Energy CCA
Clean Energy Alliance
California Joint Powers
Insurance Authority
Citrus Heights Water District
Costa Mesa Sanitary District
El Toro Water District
Independent Cities
Finance Authority JPA
Inland Empire Utilities Agency
League of California Cities
Municipal Management
Association of
Northern California
Municipal Management
Association of
Southern California
Orange County City
Manager Association
San Gabriel Valley City
Managers’ Association
South Orange County
Wastewater Authority

City of Twentynine Palms / Communications Services / Version 1.0 14 CLIENT REFERENCES
Tripepi Smith has been selected to work with over sixty local government agencies to help with their communications. We can provide you with contacts at any of these clients if desired and are confident you will find them to be quite happy with our services.

Contact Description
City of Culver City
Shelly Wolfberg
Assistant to the City Manager
310.253.6008
[email protected]
9770 Culver Blvd.

Culver City, CA 90232
Full Communications Assessment, strategic communications support, digital advertising campaigns, community education campaigns, graphic design, media relations, social media management, videography, photography
Project Lead: Jon Barilone, Director
Engagement: 2016 to Present
City of Grover Beach
Matt Bronson
City Manager
805.473.4567
[email protected]
154 S 8th Street
Grover Beach, CA 93433
Weekly client calls, press releases/articles, monthly community e-newsletter, media and social media monitoring, social media management, monthly metrics reporting and quarterly content planning. Ad hoc crisis comms, graphic design and revenue measure outreach.

Project Lead: Emily Mason, Sr. Business Analyst
Engagement: 2020 to Present
City of La Cañada Flintridge
Carl Alameda
Assistant City Manager
818.790.8880
[email protected]
One Civic Center Drive
La Cañada Flintridge, CA 91011
Strategic communications support, quarterly newsletter
content and layout, graphic design, media relations, article and press release development, social media management
Project Lead: Cameron Grimm, Director
Engagement: 2014 to Present
City of Indian Wells
Micaela Wilkey
Management Analyst
760.578.2545
[email protected]
44950 Eldorado Drive
Indian Wells, CA 92210
Communications Strategy/Plan, strategic communications
support, social media management, digital newsletter design and content, writing articles and press releases, website content updates, photography, videography, special event support
Project Lead: Cameron Grimm, Director
Engagement: 2018 to Present

City of Twentynine Palms / Communications Services / Version 1.0 15 WORK SAMPLES
We encourage you to see additional examples of the work we have done for clients through our online portfolio at https://www.tripepismith.com/work.

PROJECT TEAM STAFFING
Tripepi Smith’s team of 30+ communications experts offers the right professionals for the job while being small enough to be nimble and responsive. Tripepi Smith has a spectrum of experience and skills that allows us to apply the appropriate resource to the appropriate tasks to both execute faster and reduce engagement costs. These skills vary by both years of experience and core hard skills (graphic design, videography, writing, and social media, for examples). At Tripepi Smith, experienced directors and analysts drive strategy and implement messaging with support from two in-house accredited public relations professionals. Government affairs experts and policy wonks innovate for our dozens of municipal clients. Eight full-time creative professionals generate compelling branding, websites, design, social media, photography and video. The result: we have an ability to tell a complete story across mediums all within our one team.

Our firm operates in a virtual office environment. Being virtual allows us to engage the right talent at the right time, and it enables us to operate more efficiently to save money for our clients. That said, the team—composed of policy wonks, creative message developers, technology gurus and graphic and fine artists—is located throughout Southern California, Arizona (1), New Mexico (1) and Texas (2).

It is anticipated that Director Cameron Grimm will be the team lead for the proposed engagement, focusing on high-level strategic. Cameron and/or Tripepi Smith Principal Ryder Todd Smith will make leadership presentations, facilitate community discussions and actively participate with senior staff in ideation and brainstorming. Cameron will also handle the day-to-day project management, logistics, coordination and creative direction for writing and design. Junior Business Analyst Skyler Addison and Danielle Rodriguez will take on much of the day-to-day content production work in the retainer, such as drafting social media posts and press releases. Graphic Designer Sara Madsen will assist with graphic design projects as needed.

City of Twentynine Palms / Communications Services / Version 1.0 16 Proposed Team Qualifications
Team Member Role Description
Cameron Grimm
Director
After a passion for storytelling compelled her to pursue a Bachelor of Arts degree in English at Scripps College, Cameron went on to study video editing and production at the Los Angeles Film School. This education led her to acquire more than 10 years of experience in video production and she later expanded her career into other areas of marketing communications.

Her most recent previous role as Director of Creative Services at Claremont McKenna College allowed her to manage print communication pieces and social media in addition to video work.

Cameron’s background includes experience in a variety of industries including higher education, entertainment and the nonprofit sector. Her client work includes City of Indian Wells, City of La Cañada Flintridge, City of Burlingame and City of Sunnyvale.

Cameron is a certified Hootsuite Social Marketing Professional and Constant Contact Certified Solutions Provider and has YouTube certifications in Content Ownership, Channel Growth and Creative Essentials. Her video work in Indian Wells won a 2020 CAPIO EPIC award. She is also a Library Board Member for the City of Rio Rancho.

Skyler Addison
Jr Bus. Analyst
Skyler Addison knows the power of a well-told story in transforming and transmitting a message to a large audience. She is a recent graduate of Claremont McKenna College, receiving honors in her dual Literature and Government B.A. Skyler was involved in several activities on campus that enhanced her writing, event planning and marketing skill sets. She was most recently a student manager for Gould Center for Humanistic Studies, a research institute where she established creative research fellowships and robust online programming for students. Skyler completed professional internships in both majors that have enabled her to illuminate the intersection between messaging and good governance.

Skyler is a certified Hootsuite Social Marketing Professional. Her client work includes:

Civiltec, City of La Cañada Flintridge, City of Duarte, Town of Yucca Valley, City of Pico Rivera, City of Orinda and the City of Anaheim.

Danielle Rodriguez
Jr Bus. Analyst
Danielle has previous experience in several industries: transportation, public affairs, and non-profit. She graduated from California State Polytechnic University, Pomona (Cal Poly Pomona) with a Bachelor of Science degree in Communication with a minor in Public Relations. She developed her leadership and writing skills at Cal Poly Pomona with oncampus experience as Sports Editor of Cal Poly Pomona’s campus newspaper, The Poly Post, and as a Public Relations Intern for Patti Stanger from Bravo’s “Millionaire Matchmaker.” After graduating, Danielle developed her media and community relations skills at Metrolink and Arellano Associates, where she provided strategic communication support for transportation, private and non-profit clients. She has specific experience with large capital projects where she has addressed proactive communications, staffed hotlines and developed routine processes to receive public feedback and address community concerns.

Danielle is a certified Hootsuite Social Marketing Professional. Her clients include Foster City, City of Manteca, City of Twentynine Palms, CalChoice and City of Duarte.

City of Twentynine Palms / Communications Services / Version 1.0 17 Sara Madsen
Bus. Analyst
Sara Madsen is a talented graphic designer with a background in marketing and environmental sustainability, in which she earned her degree from San Diego State University. Her formal education in Visual Communications and passion for the environment led her to complete a Creative Design internship with ECOLIFE Conservation. During her time with the non-profit, she advanced her strategic approach to graphic design. As a continuation of her interest in nonprofits, NGOs, and the public sector, Sara tackles graphic design, digital marketing and web development projects for clients and Tripepi Smith.

Her clients include City of Indian Wells, City of Paramount, City of Hawaiian Gardens, City of Vallejo, City of Lomita, City of Culver City, City of Palm Desert, City of Palmdale, California Choice Energy Authority, Santa Clarita Valley Water, California Joint Powers Insurance Authority, Renne Public Law Group and Civiltec Engineering.

Sara is certified as a Constant Contact Certified Solutions Provider and Hootsuite Social Marketing Professional. She has also completed the Public Policy Making Academy II at the University of California, Irvine and the Executive Education Forum for Local Leaders at the University of Southern California.

STAFF REPORT
TO: City Council and City Manager
FROM: Recreation Programs Supervior
FOR MEETING: Feb 08 2022
SUBJECT: 2022/2023 CDBG Project Funding Prioritization.

RECOMMENDATION:

The City Council approve and prioritize the allocation of CDBG funds for Fiscal Year 2022/2023 for construction improvements to Luckie Park.

ORDER OF PROCEDURE:

Request Staff Report (Recreation Division Manager
Presenting)
Council Questions of Staff
Receive Public Comment
Council Discussion
Motion/Second
Discussion of Motion
Call the Question
ATTACHMENTS:
• 2022-23 All EligibleTwentynine Palms projects
• TWEN22CN-006 Construction
29 Palms City
• TWEN22PS-006 San
Bernardino County Library
• TWEN22PS-017 Reach Out
Morongo Basin
• TWEN22PS-020 FSA
• TWEN22PS-029 Twentynine
Food Pantry
• TWEN22PS-034 Mil Tree
Veteran Project
• TWEN22PS-046 Morongo
Basin Unity Home

BACKGROUND:

In October of 2021, the County of San Bernardino requested applications for use of Community Development Block Grant (CDBG) funds for use within the City of Twentynine Palms. During the month of January, the Community Development and Housing Department (CDH) reviewed applications submitted for funding eligibility.

The list of eligible projects was then forwarded to the City for recommended funding.

This year the City will be receiving (+/-) $174,992 in CDBG funds. However, the City has received a total of $232,500 in requests. As in years past, Staff is recommending that the CDBG funds be allocated to a city project, and in this case to the construction improvements to Luckie Park. Staff is also recommending that the City Council back fill the other non-profit funding requests using budgeted general fund dollars.

Due to the COVID-19 pandemic, funding allocations to non-profits for Fiscal Year 2019/20 and 2020/21 was temporarily suspended. Instead, the City Council approved and allocated over $100,000 in CDBG Cares Act Funds to non-profit food providers within Twentynine Palms.

Once the City Council approves and prioritizes the project, it will be sent to the County Board of Supervisors for approval in mid to late March with funding becoming available July 2022.

ENVIRONMENTAL:

None
ALTERNATIVES:

The City Council could choose not to approve or prioritize funding for the project; therefore, the funding will not be allocated by the County.

FISCAL IMPACT:

None.

San Bernardino County
Department of Community Development and Housing
2022-23 CDBG Project Proposals
Location Applicant Application Number Project Title Request Amount Comments Eligible: Yes / No Twentynine Palms
Kary Minatrea, recreation Division Manager
City of Twentynine Palms
6136 Adobe Road
Twentynine Palms, CA 92277
[email protected]
760-367-7562 ext. 1027
TWEN22CN-006 Twentynine Palms: Improvements to Luckie Park $ 165,000.00 Eligible Construction Project - Construction will be managed by the City of Twentynine Palms at Luckie Park to include but not be limited to reconstruction of decking and other renovations to the pool area and ADA improvements to restrooms. Luckie Park is in a primarily residential neighborhood. This project will serve 7,270 residents in the local area, of which 3,815 are lowto moderate- income. Compliance with the Davis-Bacon and other related Acts could increase the cost of this project by 20% or more.

Yes
Twentynine Palms
Patricia Turley, Interim County Librarian
777 East Rialto Avenue
San Bernardino, CA 92415-0770
[email protected]
909-387-2220
TWEN22PS-006 Twentynine Palms: Adult Literacy Program $ 10,000.00 Eligible Public Service - Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. CDBG funds will be used to pay for personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Service Location: 6078 Adobe Road, Twentynine Palms, CA 92277.

Yes
Twentynine Palms
Robin Schlosser, Director
Reach Out Morongo Basin
P.O. Box 2225
Twentynine Palms, CA 92277
[email protected]
760-361-1410
TWEN22PS-017
Twentynine Palms: Direct Food and
Transportation Services - Reach Out
Morongo
$ 20,500.00
Eligible Public Service - Reach Out Morongo will contract with the City of Twentynine Palms to provide direct food and transportation services to approximately 600 persons from low to moderate income households in the City of Twentynine Palms and surrounding areas. Public Services are limited to low-and moderate-income households and require monthly documentation that at least 51% of the households served qualify as low-and moderateincome.

Yes
Twentynine Palms
Cheryl-Marie Hansberger, Chief Executive
Officer
Family Service Association
21250 Box Springs Rd., Ste 212
Moreno Valley, CA 92557
[email protected]
951-686-1096
TWEN22PS-020 Twentynine Palms: Senior Meals Program - Family Services Association $ 10,000.00 Eligible Public Service - Family Service Association (FSA) will provide a senior congregate and mobile meals program to seniors in the City of Twentynine Palms. Curbside pick-up of meals is also offered. FSA expects to serve 300 unduplicated clients throughout the program year. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. Seniors are a presumed 51% low-to moderate-income population. However, documentation is still required.

Yes
Twentynine Palms
Lori Jo Cosgriff, Presient
29 Palms Community Food Pantry and
Outreach Ministries, Inc.

P.O. Box 782
Twentynine Palms, CA 92277
[email protected]
760-900-1169
TWEN22PS-029 Twentynine Palms: Community Food Pantry Program $ 10,000.00 Eligible Public Service: The City of Twentynine Palms will contract with 29 Palms Community Food Pantry and Outreach Ministries, Inc., to pay direct costs associated with providing food to approximately 186 persons from low to moderate income households in the City of Twentynine Palms and surrounding areas. Public Services are limited to low-and moderateincome persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Yes
Twentynine Palms
Cheryl Montelle, Executive Director/Founder
Mil-Tree Veteran Project
P.O. Box 1762
Joshua Tree, CA 92252
[email protected]
323-791-2986
TWEN22PS-034 Twentynine Palms: Mil-Tree Veteran Project $ 7,000.00 Eligible Public Service - Mil-Tree Veteran Project will contract with the City of Twentynine Palms to provide various health services such as Trauma Center Trauma Sensitive yoga and creative activities including writing, music, yoga, movement and dialogue, as well as counseling services to approximately 30 low to moderate income persons in the City of Twentynine Palms and surrounding communities. Expected ratio 60% veterans with PTSD and 40% civilians. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income.

Yes
Twentynine Palms
Susanna Barnett, Executive Director
Morongo Basin Unity Home, Inc.
7237 Joshua Lane
Yucca Valley, CA 92284
[email protected]
260-366-9663
TWEN22PS-046 Twentynine Palms: Playground Shade Structure - Morongo Basin Unity Home $ 10,000.00 Eligible Construction Project - Construction will be managed by the City of Twentynine Palms to include purchase and installation of a shade apparatus to provide playground shade to children of approximately 5,051 persons staying at the domestic violence shelter, Morongo Basin Unity Home. City will need to ensure this shade type apparatus is affixed, bolted to cement and not movable, to be used at Morongo Basin Unity Home only. For any project over $2,000, compliance with the Davis-Bacon and other related Acts is enforced and could increase the cost of by 20% or more. The City will provide a general fund guarantee that any construction using CDBG funds will be used primarily for CDBG eligible programs and if not, then the City will pay back the County with general (non-restrictive) funds.

Yes

Construction Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
Construction Improvement Application
The following documents must be submitted in the order listed, please be sure to submit all attachments to your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Project Characteristics
Exhibit 4: Priority Needs:

Exhibit 5: Project Budget & Sources
Exhibit 6: Proposed Goals and Milestones
Exhibit 7: Agency Capacity Narrative
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Exhibit 9: Signatures And Assurances
Maintenance And Operations Agreement
Application Checklist
________________
Log Number
(Office Use Only)
1 ✔
✔
✔
2022 ✔
TWEN22CN-006 ✔
2023 ✔
2022 ✔
✔
✔
✔
2023 ✔

Construction Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 760-367-5679
The City of Twentynine Palms seeks to create and promote the economic and social well being of it's residents while maintaining our relaxed atmosphere and air quality, as well as simultaneously creating a stronger and more diversified economy through attracting arts and tourism development, health/retirement, recreational and clean non-polluting industries. The city has an estimated population of 28,000 residents. Luckie Park has been in existence since July of 1965 and is one of two parks situated within the city boundaries. The park is approximately 20 acres in size. This particular park is considered the main park of the city, where most recreational and community events are held. It has many amenities such as; two baseball and two softball fields, a skate park, public restrooms, three picnic shelters, the city's only public swimming pool, a full size soccer field, three full sized basketball courts, a racquetball court, playground, and community hall. The Parks and Recreation Department office is also located within the park. The park is operated and maintained with city general funds.
6136 Adobe Road Kary Minatrea Kary Minatrea 6136 Adobe Road Kary Minatrea 760-367-5679 2022 760-367-7562X1027 Twentynine Palms / CA / 92277 Recreation Division Manager 760-367-7562X1027 2023 Twentynine Palms / CA / 92277 Construction Recreation Division Manager [email protected] [email protected]

Construction Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Address:

City /State/Zip:

County Supervisorial District where project will be located:

Project Type (Description):

If requesting additional funds for an existing CDBG project, provide prior CDBG project number? Eligible Block Group
Indicate eligible Block Group to be benefited by CDBG Funds requested.

Provide a map identifying the eligible census block as indicated in the Eligible Census Blocks. 3 1
st District 2nd District 3rd District: 4
th District 5th District
Is this a new construction project, or a request for additional funding to an existing CDBG Project? X
New Construction Project Twentynine Palms / CA / 92277 2023 The census tract number in which the Luckie Park Pool is located is in Tract 010433, however the facility serves the entire community of Twentynine Palms. 2022 74362 Joe Davis Drive/5885 Luckie Avenue/5882 Luckie Avenue Improvements to Luckie Park Improvements needed include, adding additional ADA accessible restrooms and showers in order be in compliance with ADA regulations. Replace or resurface of the pool deck due to cracks and exposed rusted metal joints. Addition of shade structures at the skate park.

Resurfacing of all three outdoor basketball courts which are water damaged and cracked.

Construction Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below which countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and Economic
Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like
Manner.

Ensure Development of a Well-Planned, Balanced,
and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services Needs of
County Residents.

Pursue County Goals and Objectives by Working
with Other Governmental Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The City of Twentynine Palms envisions a sustainable system of high quality education, community health, public safety, housing, retail, recreation, arts and culture and infrastructure.

The development of sustainable systems complements our natural resources and environment. The replacement and addition of amenities at this park will benefit the community while providing safe, accessible, equitable facilities.

Yes Yes Yes Yes 2022 Yes Yes Yes Yes 2023

Construction Program Application Fiscal Year –
Exhibit 3: Project Characteristics
Street address and nearest cross streets of the site where the program will be carried out:

Legal property owner:

What is the current zoning?
Is this use permitted in this zoning?
Is a conditional use permit required? Yes/No
Complete applicable items for all construction projects:
• Assessor's parcel number:
• Square footage of proposed building or building addition:
• Square footage of construction site parcel:
• Length of improvements if street, water or sewer project:
• Service capacity of existing facility:
• Improved service capacity of the facility:
• Age of structure:
• Is the structure registered as a historic landmark under state, federal or local Law? Describe the geographic boundaries of the neighborhood, community, or region to be served by this project. This description must include service area boundaries if land acquisition or structural improvements are proposed (attach a map):
5 The City of Twentynine Palms as well as the surrounding unincorporated areas of the Morongo Basin.

N/A 2022 NO Public N/A NoYes 20 Acres N/A 0623162030000/062316113000/062316202000/062316105000/062316104000/062316112000 2023 City of Twentynine Palms

Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs:

Complete the table below by answering “Yes” or “NO”.

Public Facility’s Needs: Yes/ No:

Senior Center Improvements
Community Center Improvements
Child Care Center Improvements
Youth Center Improvements
Park & Recreation Improvements
Social Care Facility Improvements
Code Enforcement Needs
Code Enforcement
Demolition and Clearance
Blight Abatement
Infrastructure Needs
Water and Sewer Improvements
Drainage Improvements
Street Improvements
Sidewalk Improvements
Commercial/ Industrial Infrastructure Development
Accessibility Needs
Removal of Architectural Barriers
Historic Preservation Needs:

Historic Preservation Improvements
Other:
6 2023 No No No Yes No Yes No No Yes Yes Yes Yes Yes Yes No Yes No No No Yes 2022

Construction Program Application Fiscal Year –
Exhibit 4: Priority Needs (continued)
HUD Demographics: (Please indicate Yes/No)
• Does this project help prevent homelessness?
• Does this project help the homeless?
• Does this project help those with HIV or AIDS?
• Does this project primarily help persons with disabilities? Why this project is considered a priority?
Why this project is needed, Site the evidence to substantiate the need? Why must this proposed project be funded now versus receiving funding in future years?
What are the ramifications if this project is not recommended for funding in this fiscal year?
7 The city will need to allocate funds from reserves to fund the projects or wait for additional funding to become available. Programs and services offered are growing. Popularity and overuse of the park as well as exposure to the elements have caused amenities to wear out or need upgrading faster than usual.

No No 2022
The park and it's facilities are shared with the Morongo Unified School district and other groups, as they do not have access to sports fields or a swimming pool. The popularity of the park requires upgrades and maintenance in order to provide a safe, equitable space for all.

No 2023 Yes
In order to be in compliance with current health and safety codes. To be able to provide equitable spaces, upgrades will need to be done in the near future.

Construction Program Application Fiscal Year –
What is the project’s population to be served?
What is the projects accomplishment level?
Summarize the Scope of Work; include in your summary the number of units or activities the project will complete with CDBG funds.

Describe how the project preserves a low and moderate-income neighborhood, or provides other community benefits.
8 The project has not been started. Ideally, the project would be completed within the next 12- 18 months.

The project facility is located in a low and moderate income neighborhood and will be used not only by residents within a short distance, but to all within the community as well as the unincorporated areas.
2022
With CDBG funding, the city will be able to install a new ADA accessible restrooms and showers, replace or refinish the swimming pool deck, add shade structures to the skate park, resurface all three outdoor basketball courts.

The City of Twentynine Palms has an estimated population of 28,000 residents. The park is a public space that is available to all members of the community and unincorporated areas of the Morongo Basin. Families, senior citizens, youth and adults of all ages and abilities utilize the facilities.
2023

Construction Program Application Fiscal Year –
Exhibit 5: Project Budget & Sources
Provide the estimated financial data for the project as requested below for the appropriate project group. Costs should be based on the best information available. When preparing this data, consider the following factors: (a) project should be completed in one phase if possible, or if phased, operational capability of the phases should be independent of each other: (b) a phased project should be prioritized and broken into distinct parts, with estimated cost and priority for each part; (c) apply federal prevailing wage rates to construction projects over $2,000.

Project Budget
SB County Share ($): Other Source ($):

Architectural and
engineering services
Site acquisition
Local Review application
Construction
Other:

Total
Overall Total Project Cost: (CDBG Share + Other Source) 9 $165,000.00 $0.00 $0.00 $165,000.00 2023 $165,000.00 2022

Construction Program Application Fiscal Year –
Exhibit 5A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($)
(This amount should match the grand
total requested from CDBG Share)
10 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
07/01/2022 $165,000.00
$25,000.00
City General Fund
Twentyni 2023
$25,000.00
2022

Construction Program Application Fiscal Year –
Exhibit 6: Proposed Goals and Milestones
Explain how the project will meet contract goals and milestones. For example, project expenditures and performance/accomplishment goals of 40% by September 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of
Reimbursement:

Amount ($):

Total Reimbursement:
11 Project completion date expected to be 100 percent complete by December 2022. 2022 2023 12/28/2022 $165,000.00 $165,000.00

Construction Program Application Fiscal Year –
EXHIBIT 7: Agency Capacity Narrative
(Non-Profit Organizations Only)
• Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.
• Describe your agency’s experience in administering government and/or public funds. • Describe your method to sustain project viability over the multi-year process if funding decreases.

INSTRUCTIONS: Complete the table below by marking “YES” or “NO to the questions listed below.

Question: Yes/ No
Example: Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding sources?
12 The city has been participating in CDBG projects for over 30 years and will continue to maintain all facilities.
2022
The City of Twentynine Palms has an excellent reputation of completing federal, state, city and county projects in a timely manner.
2023
No No No Yes No
The staff within the city who have experience with the successful completion of CDBG, state, federal construction projects include the finance director, city manager and recreation division manager.

Construction Program Application Fiscal Year –
Exhibit 8: Civil Rights Laws Compliance And HUD Good Standing Answer the following questions:

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 2022 2023 No No

Construction Program Application Fiscal Year -
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH’s Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the belowlisted applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH.

I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Improvements to Luckie Park 2022 2022 2022 2022 2023 2023 2023 2023 Kary Minatrea

Construction Program Application Fiscal Year -
15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
(760) 367-7562 Improvements to Luckie Park City of Twentynine Palms 33-02654692022 2023 6136 Adobe Road 12/01/2021 (760) 367-5679 Kary Minatrea [email protected] Kary Minatrea Recreation Division Manager

Construction Program Application Fiscal Year -
Maintenance and Operations Agreement
Please keep in mind the Maintenance and Operations cost is ineligible for CDBG funds.

All capital improvements or facilities will require a Maintenance and Operation (M & O) contract. The MAINTENANCE AND OPERATION COMMITMENT must be signed by a representative of the M & O entity with authority to obligate the organization.
1) MAINTENANCE AND OPERATION COMMITMENT: The governing body of the below named public, quasi-public, or non-profit entity has the financial capacity and is willing to assume the Maintenance and Operation (M & O) responsibility and costs associated with the indicated community development project. This body has reviewed the "Estimated Annual Maintenance and Operation Budget" part of this section. To the best of this body's ability, it has determined this budget to be a true and accurate estimate of the annual M & O costs for the proposed project.

It is understood that without a commitment for maintenance and operation, the indicated project may not be considered for funding under the Community Development Block Grant program. Should this project be funded, a formal M & O contract shall be written and signed before any funds can be released.

NOTE: The Maintenance and Operation cost for capital improvements and facilities are not eligible for CDBG funding.

Proposed Project:

Legal/ Incorporated Name of Prospective M&O Entity:

Address:

Federal I.D. Number of M&O Entity:

Signature: ____________________________________ Title: _____________________ Print Name: ___________________________________ Date:
16 Recreation Division Manager 6136 Adobe Road 2022 33-0265469 City of Twentynine Palms 12/01/2021 Kary Minatrea Kary Minatrea 2023 Improvements to Luckie Park

Construction Program Application Fiscal Year -
Maintenance and Operations Expenses
Utilities Amount ($):

Electric
Water
Gas
Telephone
Disposal Service
Other:

Sub-Total
Materials
Janitorial Supplies
Office Supplies
Recreational Supplies
Ground Supplies
Other:

Sub-Total
Maintenance – Capital Improvements
Building Repair
Maintenance of Equipment
Improvements to Property
Other:

Sub-Total
Insurance
Liability
Fire
Other:

Sub-Total
17 $36,000.00 $7,800.00 $10,000.00 $14,000.00 $500.00 $2,000.00 $1,500.00 $2,000.00 $0.00 $1,500.00 2022 2023 $0.00 $10,000.00 $20,300.00 $20,000.00 $0.00 $13,000.00

Construction Program Application Fiscal Year -
Personnel
Maintenance
Secretary
Administrator
Program Staff
Other:

Sub-Total
M& O Annual Expense Total
List out all sources and liabilities such as budget sources, membership, user fees, etc.

Revenue Sources: Amount ($):

Budgeted Revenue Total
Assets/ Liabilities Amount ($):

Budgeted Revenue minus M&O Expense
18 $174,000.00 $96,000.00 2022 $374,300.00 $35,000.00 $176,500 2023 Program Revenue $305,000.00 $176,500 ($197,800.00)

Construction Program Application Fiscal Year -
CDBG Application Checklist
(Non-Profit Agency Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board)
o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agency’s must be Registered in the System of Award Management (SAM) website. Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file.
19 2022 2023

Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2022 2022 2023 2023 TWEN22PS-006

Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 909-387-2288 [email protected] San Bernardino / CA / 92415 2022 San Bernardino County Library 2023 909-387-2288 777 East Rialto Ave. 777 East Rialto Ave. Library Events Coordinator 909-387-2220 The San Bernardino County Library System is a network of branch libraries that serve a diverse population or a vast geographic area. We strive to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home. Our Adult Literacy Program has been in place over 30 years, allowing us to help those struggling with illiteracy in our communities. We are supported with funds from the State and the County through this current Fiscal Year from July 2021-June 2022.

Patricia Turley Liz Smith 909-387-2220 San Bernardino / CA / 92415 Interim County Librarian CDBG Funding [email protected]

Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? No 2022 2023 X
Expansions of Service to an Existing Project
We are expanding our goal of how many individuals will be serviced through our Adult Literacy Program. In the previous Fiscal Year of 20-21, we set the goal to serve 28 adult learners. In this current Fiscal Year, we have raised that goal to 29. Moving forward we hope to continually increase the number of learners that the Twentynine Palms Branch is able to provide services to.

San Bernardino County Twentynine Palms Branch Library 6078 Adobe Road, Twentynine Palms, CA 92277

Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 No 2022 2023
By tutoring illiterate adults and providing them the tools to learn to read and write, we help them build self-confidence to accomplish many goals such as applying for jobs, being able to vote and much more. This results in them becoming more socially prepared to participate in all the County has to offer. Additionally the Adult Literacy program supports the county's Cradle to Career road map to achieve the Countywide vision. When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to give the literacy support a child needs to succeed.

No No NoYes Yes Yes No

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No No No No2022 2023 No No No
Twentynine Palms
Yes No No NoYes No NoNo Yes No

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No NoYes 2022 2023
The San Bernardino County Library (SBCL), Twentynine Palms Branch Adult Literacy Services Program will provide programming and instruction for low to moderate income illiterate adults and senior residents of Twentynine Palms. Individualized tutoring and one-onone Literacy instruction (reading, spelling, and basic computer skills) will be provided to a minimum of 30 qualifying adult participants during Fiscal Year 22-23. Library Adult Literacy Services are provided free of charge to all learners participating in the program. Direct services and assistance are provided by Library staff as well as a team of trained Literacy Tutors. Dedicated tutoring space and special Adult Literacy Program materials (leveled student readers, workbooks, dictionaries, GED Test Prep packets) are provided to participating learners at no charge. Learners are strongly encouraged to attend free Basic Computer Skills Classes taught in the library. Those with young children are encouraged to attend Early Learning and Preschool Storytime Activities to foster a love of reading and ensure school-age readiness. The Twentynine Branch is dedicated in improving the literacy rates in the Twentynine Community.

No
Twentynine Palms

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 2022 2023
The program is funded primarily through the Library Budget. Additional State and County funding helps the Library to expand the program and reach a larger audience than would be possible through internal funding alone. The Literacy Program is a multi-branch program, with branch staff interacting with learners and tutors while reporting is overseen by administrative staff. We have taken steps to ensure that any staff turnover will not impede the Literacy Program and that services would continue to be offered through the cross training of staff.

In the most recent U.S. National Assessment of Adult Literacy, one in seven adults have difficulty reading anything more challenging than a child's picture book. It is estimated that 3.4 million Californians fall at the "Below Basic" Literacy Level. In the County of San Bernardino alone, it is estimated that at least 500,000 adults cannot read at all. This service provides assistance to adults who all into this category.

The Adult Literacy Services Program assesses illiterate and presumed low income adults and senior residents of Twentynine Palms, and provides those that qualify with programming, tutoring, and instruction to aid them in meeting their literacy goals.

This program focuses on adult individuals who are illiterate or who have low literacy skills. The County Library Adult Literacy Program provides a no cost alternative for adults to gain these skills.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 2022 2023 $10,000.00 $10,000.00 $27,500.00 $37,500.00 $27,500.00

Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$5,000.00 2022 2023 $27,500.00 $22,500.00 07/01/2022 Twentyni 08/01/2022 $10,000.00 California State Library Literacy Services County

Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 2022 30 2023 Literacy Tutoring
Learners are assessed by branch staff and matched with a tutor. They are scheduled for weekly tutoring sessions in order to meet individual goals set by the learner and plan new goals as the learner progresses.
300
Learners set individual goals that they want to meet and tutors help learners meet those goals.

Regular assessments of the learner's progress are used to track improvement. We track the number of goals met in correlation to the numbers of goals set by the individual learners. Page 90 of 259
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 04/01/2023 2022 2022 $2,500.00 06/30/2023 2023 2023 01/01/2023 As mandated by the California State Library Literacy Services (CLLS), individual adult learners are required to list one or more personal Literacy goals via the Roles & Goals Intake Form. 75% of total Twentynine Palms Adult Literacy Program learners are anticipated to achieve one or more of their personal goals set during program year 21-22. Our plan is to meet 25% of our goal each quarter; 25% by October 1st, 50% by January 1st, 75% by April 1st, and 100% by June 30th.
$2,500.00 $10,000.00 10/01/2022 $2,500.00 $2,500.00

Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 This is a multi-branch program with a network of branch and administrative staff and a portion of the overall library budget set aside to improve and continue this program.

No 2022 2023 No No No
Library Events Coordinator, Admin Librarian I, Branch Managers, Library Assistants, Volunteer Tutors. See Attachment for detailed answer.

We have been funded for, and administrating, CDBG grants and funds for over ten years.

No

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No

Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
2022 2022 2022 2022 2023 2023 2023 2023 Jennifer Jacobsmeyer TWP App

15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

Patricia Turley (909) 387-2220 Interim County Librarian 11/05/2021 777 East Rialto Ave. 2022 2023 Jennifer Jacobsmeyer Patricia Turley Interim County Librarian [email protected] (909) 387-2288 TWP App 95-6002748

Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
✔
2022 ✔
TWEN22PS-017 2022 ✔
2023 ✔
✔
✔
✔
2023 ✔

Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Twentynine Palms / CA / 92277 [email protected] Reach Out Morongo BasinRobin Schlosser PO Box 2225 Executive Director 2022 1) Network with existing social services and congregations to provide additional support, assistance, education and referral services to those with needs in the Morongo Basin. 2) Fill gaps in services of traditional providers without duplicating services. 3) Low income, senior and disabled residents of Morongo Basin. 4) Established in 1998 services have been provided for 23 years. 5)a)Family Caregiver Support - Title IIIE -DAAS 7/1/21-6/30/22; 5)b)Senior Support Services-Title IIIB-DAAS 7/1/219-6/30/22;Town of Yucca Valley 7/1/21-6/30/22 5)c) Transportation services -State of California CalTrans - 11/1/2020-10/30/2022, DAAS 7/1/21- 6/30/22, Morongo Basin Transit Authority 7/1/21-6/30/22, 5)c) Food Distribution -City of 29 Palms - CDBG Cares Act 7/1/21-5/30/22
Public Service 7603611410 Robin Schlosser 2023 Robin Schlosser [email protected] Twentynine Palms / CA / 92277 7603611410 PO Box 2225

Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
New Public Service Project 2022 2023 Community Support Services Program The above project does not present opportunities to hire minority and women owned businesses as it is overseen and run by a 501c3 non profit organization that provides direct services. However, Reach Out Morongo Basin has women, minorities and minority women on its Board of Directors and its staff.

No6539 Adobe Rd, Twentynine Palms, Ca 92277

Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The project proposed contributes to the Countywide Vision by aiding in community health and social services needs through collaboration with county/local government agencies as well as non profit and community organizations to identify individuals with needs to provide no-cost services to low income, senior and disabled residents of Twentynine Palms. Reach Out MB identifies clients and meets their individual and specific needs over a large geographical area through collaborative efforts between community volunteers, active duty military volunteers and organization staff. The services provided allow our vulnerable and under-served community members to access health care, activities and social services programs through our transportation services and provide socialization and age appropriate activities for seniors and care recipients of family caregivers.

Yes 2022 Yes Yes 2023 Yes Yes NoYes Yes

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes Yes No No Yes Yes No Yes No 2022 No No 2023 NoYes No Yes Yes Yes Yes City of Twentynine Palms and sphere of influence

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes NoYes 2022 2023
1)Promote health, safety and activity for low income senior and disabled residents through individualized support, transportation services and community activities.2) Safe and reliable NEMT and Access transportation services, and enrichment and socialization for at risk seniors through senior center programs and activities/food and commodities deliveries to senior and disabled residents 3)Low income, senior and disabled residents of the City of Twentynine Palms.4)In 2020, 624 unduplicated residents of the City of Twentynine Palms were assisted.

Delivered 14,730 meals, 927 food boxes during Covid shut downs. Drove 2560 trips to doctors and 5892 trips for meal/food deliveries. Currently hosts an average of 15-20 unduplicated seniors per day at the Senior Center and delivers 50 commodities boxes per month with 180+ trips per month for NEMT and Access transportation services 5)a) Provide safe and reliable no-cost transportation services to medical appointments locally and out of area, social service appointments, shopping and enrichment activities b) Provide socialization and enrichment activities at the 29 Palms Senior Center – dances; physical activities – chair yoga; music and art events and other age appropriate activities as wells as activities for care recipients utilizing out of home respite services.

Yes
City of Twentynine Palms and residents of sphere of influence communities of Wonder Valley, Desert Heights and Indian Cove

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 The advent of the Covid pandemic taught us that the need for programs that can rapidly adapt and modify service delivery to meet changing needs or requirements are critical. With limited programs in our rural region Reach Out MB fills in the gaps in services not provided by county or other organizations services. With limited access to public transportation for extreme rural residents our Access and NEMT as well as Supportive Services programs are needed to sustain the health, safety and a basic quality of life for low income, senior and disabled residents.
2022
Targeted towards low income, senior and disabled residents this project provides needed supportive and transportation services to ensure health and safety during pandemic. In addition, the project aids informal/unpaid family caregivers as well as encourages physical and mental health through socialization and activities at the senior center. 2023
FY 2020 request for services increased10% over 2019 with over 1620 unduplicated clients served. With 90% of clients living at or below 2020 HUD poverty levels or no longer able to drive access to transportation is critical for shopping and healthcare needs. Additionally, with current waves of covid and fear of exposure many clients still refuse to expose themselves and need at individualized support services at home.

With long term staff, continuous recruitment and training of volunteers, multiple organizational vehicles and multiple funding streams for proposed projects the critical factors for continuedsuccess have been addressed. Staff and volunteers are cross trained to cover multiple duties to ensure no lapse in services and administration continually works to ensure funds are raisedto cover any decrease in a particular funding stream.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $9,000.00 $1,000.00 $39,500.00 $90,000.00 $9,500.00 $19,000.00 $69,500.00 $10,000.00 2022 2023 $20,500.00 $2,000.00 Licensing and Fees

Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$69,500.00 $21,000.00 5310 $25,000.00 07/01/2021 $17,500.00 11/01/2021 2022 DAAS 2023 Private donations/fundraising $6,000.00 MBTA TAG Grant $20,500.00 07/01/2021 07/01/2021 Twentyni

Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Outcomes tracked with trip logs and data and with client surveys and sign in sheets. 520 200 3900 2022 2023 1697
Success measured by trip counts, participation in senior center activities and through surveys provided to clients to evaluate program successes or needs.

Transportation
Transport is pre-scheduled with door to door service. Senior Center Activities several times monthly. Out Home respite services at center provided twice weekly. Individualized support services as needed.

Senior Center

Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $1,863.00 09/01/2022 $1,863.00 $1,863.00 $1,863.00
Expenditures and performance/accomplishment of goals would reach 30% by 10/30/22; 50%by 12/31/22; 80% by 3/31/21; 100% by 6/30/23
03/01/2023 12/01/2022 08/01/2022 $1,863.00 04/01/2023 11/01/2022 2022 2022 01/01/2023 $1,863.00 $1,863.00 2023 2023 05/01/2023 $1,863.00 $20,500.00 $1,870.00 10/01/2022 $1,863.00 $1,863.00 06/01/2023 02/01/2023

Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No No
Exec. Director Robin Schlosser has 16 yrs experience administering federal, state, county and private grant funding, programs and services.

No
Multiple funding streams of grants/grassroots fundraising have been sustained for many years.

Research/application to new funders and community based fund raising efforts ensures longterm success and viability
ROMB has administered Federal/State/County/Foundation grants for 18+ years. No findings/discrepancies during annual reviews for last 10 yrs 2022 2023 No

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No

Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Community Support Services Program - 29 2022 2022 2022 2022 2023 2023 2023 2023 Robin Schlosser

15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/08/2021 Executive Director [email protected] PO BOX 2225 91-1934417 Community Support Services Program - 29 (760) 361-1410 2022 2023 Robin Schlosser Robin Schlosser

Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
✔
2022 ✔
TWEN22PS-020 2022 ✔
2023 ✔
✔
✔
✔
2023 ✔

Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Moreno Valley / CA / 92557 [email protected] Family Service AssociationChief Executive Officer 21250 Box Springs Rd, Suite 212 Fund Development Specialist II 2022 Family Service Association has been a non-profit leader for 67 years now, and in times of unprecedented change and adversity, FSA has become a stabilizing force in the community.

Founded in 1953 by The Junior League of Riverside, community members have found comfort in FSA’s legacy of providing high quality care through much needed services like Senior Nutrition, Childcare, Mental Health, and Child Abuse Prevention throughout the Inland Region. FSA’s mission is “building community one family at a time, through compassion, advocacy and comprehensive model services, fostering self-sufficiency and sustainable impacts”.

Non-profit Organization 9516861096 Ahlam Jadallah 2023 Cheryl-Marie Hansberger [email protected] Moreno Valley / CA / 92557 19516861096 21250 Box Springs Road, Suite 212

Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
New Public Service Project 2022 2023 Senior Nutrition Program N/A
No6539 Adobe Rd. Twentynine Palms, CA 92277

Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 FSA's Senior Nutrition Program meets the Countywide Vision in the following ways:·Assists the County in creating a range of choices for its residents in how they live by offering senior services free of charge to qualified seniors. ·Aids the county in their vision of offering high quality community health programs. ·Facilitates in the County’s vision of a model community where great ideas are shared and where collaborations are encouraged to reach shared interests and goals. ·Supports the County’s vision of a place that is a home for anyone seeking a sense of community and the best life has to offer.

Yes 2022 Yes Yes 2023 Yes Yes Yes Yes Yes

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
No Yes No No Yes No No No 2022 No No 2023 No No No NoYes NoYes Twentynine Palms

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 No No No 2022 2023
FSA’s Senior Nutrition Program is dedicated to providing seniors with the necessary nutritional support to protect them against food insecurity, and to help them continue to live independent and fulfilling lives. For many seniors, Senior Nutrition is the first service that they seek for assistance to help them stay in their own homes and live independently. It is through funding from both San Bernardino CDBG program and San Bernardino County DAAS that we are able to provide this service to the residents in the City of Twentynine Palms. FSA provides nutritious meals to seniors 62 years of age and older in a group setting at the Twentynine Palms Senior Center. Home-delivered meals are also delivered to homebound seniors who aren't mobile by reason of illness, disability, and a lack of transportation. The program also provides a range of services, including nutrition screening, assessment, and education.

No
Twentynine Palms and surrounding communities.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Without the meals supplied by this program, many seniors would be prematurely placed in assisted living or nursing homes due to their inability to shop for food or prepare their own meals. Many seniors face the threat of hunger due to limitations in their daily living activities, such as difficulties with walking, meal preparation, eating, and memory. In addition, many seniors live alone and do not have family or neighbors to help shop for or prepare meals. For individuals in these challenging situations, the Senior Nutrition Program serves as a critical and valued program.
2022
The Senior Nutrition Program serves as a critical and meaningful approach to tackle food insecurity, isolation, depression, and many other health and social issues that vulnerable seniors experience. FSA provides seniors with one nutritionally balanced meal Monday - Friday. By providing these meals we will continue to meet our goals of improving the overall health and wellbeing of those we serve.
2023
The Outbreak of COVID-19 fueled the need for food services and an increased demand for meals. The demand continues to rise, and new participants are enrolling in the Senior Nutrition Program each day. FSA continues to exceed its program objectives and targets to meet the growth of the program.

FSA’s Senior Nutrition Program is scalable based on the amount of funding received from various funding sources. The more funds received, the more seniors are able to utilize the congregate and homebound nutrition services that FSA offers. FSA employs over 350 individuals and has a strong volunteer base of nearly 1,000 volunteers. Programs are staffed appropriately and our executive team is prepared to fill any vacancies should the need arise.

Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $10,000.00 $1,718,078.00 $1,350,437.00 $4,215,473.00 $95,474.00 $4,205,473.00 2022 $11,478.00 $26,929.00 2023 $27,283.00 $10,000.00 $975,794.00

Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$3,887,011.00 $11,397.00 07/01/2022 Older Americans Act Title III $259,000.00 07/01/2022 $290,955.00 07/01/2022 Older Americans Act Title III 2022 Older Americans Act Title III $3,275,763.00 2023 In-Kind Gods & Services $49,896.00 Individual Donations $10,000.00 12/01/2022 12/01/2022 Twentyni

Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 FSA uses San Bernardino County Department on Aging and Adult Services Software to record the number of seniors that are served each day.
150 2022 2023 9000
FSA determines client success through quantitative and qualitative measures. Quantitative measures includes the number of seniors served daily. Qualitative measures are client success stories and testimonials.

Nutrition (Congregate & Homebound)
September 31, 2022 - FSA will serve 150 unduplicated seniors with meals. We will continue to provide congregate and homebound meals til program end date in June 30, 2023. Page 122 of 259 Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 12/31/2022 $2,500.00 $2,500.00
FSA expects to serve 150 unduplicated clients throughout the program year. Since services will be conducted throughout the entire fiscal year, reimbursement claims will be issued each quarter.
09/30/2022 06/30/2023 2022 2022 $2,500.00 2023 2023 $10,000.00 03/31/2023 $2,500.00

Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No No
Tom Donahue is the Senior Nutrition Administrator and oversees the entire program, including budget preparation and policies/procedures.

No
FSA consistently searches for funding opportunities that could be a match for all agency programs, including the Senior Nutrition Department’s More than a Meal program funding opportunities.

As a recipient of more than $750,000 in federal funds, FSA is subject to single audit requirements using appropriate professional standards.
2022 2023 No

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No

Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

FSA Senior Nutrition Program - Twentynine Palms 2022 2022 2022 2022 2023 2023 2023 2023 Cheryl Marie Hansberger

15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/10/2021 CEO [email protected] 21250 Box Springs Rd, Suite 212 95-1803694 FSA Senior Nutrition Program - Twentynine Palms (951) 686-1096 2022 2023 Cheryl Marie Hansberger Cheryl-Marie Hansberger Cheryl-Marie Hansberger

Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 ✔
2022 ✔
TWEN22PS-029 2022 ✔
2023 ✔
✔
✔
✔
2023 ✔

Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 29 Palms / California / 92277 29 Palms Community Food Pantry and Outreach Ministries, Inc. President 70686 Cottonwood Dr President 2022 The 29 Palms Food Pantry & Out Reach Ministries, Inc. was established as a non-profit organization in 2004 to provide emergency food to the residents of Twentynine Palms, Wonder Valley and the Marine Corps Base Twentynine Palms. Supported through Grants, local donations, food drives and fundraisers the pantry welcomes patrons to utilize the pantry 1 time a month where the patrons receive approximately 30 to 50 pounds of fresh & non perishable items. There is no time limit to the services provided, but patrons are asked to limit their visits to 1 time per month and prove that they are residents in the community served. All information is reviewed 1 time per year. The 29 Palms Community Food Pantry has no paid employees.

Public Service 760-900-1169 Lori Jo Cosgriff 2023 Lori Jo Cosgriff [email protected] 29 Palms / California / 92277 760-361-3663 PO Box 782 (6450 Stardune Ave)

Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
Expansions of Service to an Existing Project 2022
The 29 Palms Community Food Panty is currently providing services to an average of 186 patrons monthly. The monthly numbers have fluctuated wildly throughout this last year and we expect those fluctuations to continue, as other organizations who have been providing food assistance during the pandemic, cease services and we return to being the primary source for emergency food in our community.
2023 29 Palms Community Food Pantry & Outreach Ministries Inc. TWEN-19-CV-1-05W/0213 NoPO Box 782 (6450 Stardune Ave.) Twentynine Palms, CA. 92277

Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 The 29 Palms Community Food Pantry provides a high quality services to all of its diverse patrons, seeking to improve their quality of life in an effective and supportive manner, without reservation or judgement. Our all volunteer organization recognizes the unique contributions that are made from all sectors of our population and works to seek solutions to the unique problems posed by our geographical and economical position in the county.

Yes 2022 Yes No 2023 Yes Yes NoYes Yes

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes Yes No No Yes Yes No Yes Yes 2022 No Yes 2023 NoYes Yes No No Yes Yes The 29 Palms Community Food Pantry & Outreach Ministries serves the residents of 29 Palms, Wonder Valley and the Marine Corps Base Air Ground Combat Center Twentynine Palms who are in need of emergency food assistance.

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes No No 2022 2023
The 29 Palms Community Food Pantry & Out Reach Ministries Inc, provides emergency food assistance for the residents of 29 Palms, WonderValley and the Marine Corps Air Ground Combat Center. Patrons who access Pantry services are treated with dignity and respect and volunteers are trained to offer information about other resources in our community ranging from health care to transportation. The Pantry distributes the same basic list of staple months monthly. These basic items will feed a family of 5, 4 full meals with items left over to supliment other meals.

Yes
29 Palms, Wonder Valley and the Marine Corps Air Ground Combat Center are located at the eastern edge of the Morongo Basin in the Southern Desert Region of the County of San Bernardino. Page 134 of 259
Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 The Morongo Basin is geographically isolated from the rest of the County of San Bernardino.

Twentynine Palms, The Marine Corps Base and Wonder Valley are at the eastern edge of the basin. Unemployment was high in our area before the Pandemic and despite other food distribution programs currently operating in our area we remain a main resource for a segment of the population who lack money, transportation and access to free or low cost food resources.
2022
The 29 Palms Community Food Pantry is able to provide emergency food assistance, 30 to 50 pounds of perishable and non perishable food, to all residents of 29 Palms, Wonder Valley and the Marine Corps Base who come for services without reservation. We are open Mon.

Wed. & Fri. Mornings 9:30-11:30 . The 1st Sat. of every month 9:30-11:30 AM. And the 2nd & 4th Wed evenings 5 - 6:30 PM, assuring everyone access. 2023
The 29 Palms Community Food Pantry has been providing emergency food services to the food insecure in our community since 2004. During that time we have seen a consisitant number of patrons that has risen with the times and the economy to its current levels.

Our Pantry has always been exactly what it is called, A Community Food Pantry. We receive regular cash & food donations from members of our community & we partner with local service organizations, schools & the Postal Service for food drives. These donations and grants are combined with grants like the CDBG. Our greatest resource is our community! We have board members and volunteers who have been with us since 2004, access to volunteers from the Marine Corps Base when needed, and we have the ability to be flexible. We work to be good stewards of the funds we manage. Page 135 of 259 Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $0.00 $35,000.00 $0.00 $0.00 $0.00 $50,600.00 $0.00 $2,000.00 $40,600.00 $10,000.00 2022 $1,000.00 $200.00 2023 $0.00 $200.00 $10,000.00 $0.00 $2,200.00

Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$40,600.00 2022 2023 Existing capitol/fundraising/grants $40,600.00 $10,000.00 01/01/2022 Twentyni

Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 Client records are maintained at the point of service. Our service numbers are gathered and maintained monthly.
525 2022 2023 3675
The 29 Palms Community Pantry provides emergency food services to all resident who present them selves for services.

Emergency Food Provided
Pantry patrons utilize the Pantry monthly approximately 7 times a year, beginning in January of every year. Page 138 of 259
Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 $500.00 08/31/2022 $1,000.00 $1,000.00 $500.00
The 29 Palms Community Food Pantry will provide emergency food services from its current location, maintaining the currently posted hours and days of operation. This pattern of service will maintain a constant flow of food to our patrons and steady monthly expenditures for that food.
$500.00 02/28/2023 11/30/2022 07/31/2022 $1,000.00 03/31/2023 10/31/2022 2022 2022 12/31/2022 $1,000.00 $1,000.00 2023 2023 04/30/2023 $1,000.00 $10,000.00 $500.00 09/30/2022 06/30/2023 $1,000.00 $1,000.00 05/31/2023 01/31/2023

Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No No
Our record keeping, finances and general administration are overseen by members of the community who serve as our elected Board of Directors
No
Our plan for sustainability includes, good stewardship of funds already accrued, future grant applications, private fund raising, food drives, community partnerships access to free food sources.

The 29 Palms Community Food Pantry has operated successfully on Grants and private donations since 2004.
2022 2023 No

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023 No

Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.
2022 29 Palms Community Food Pantry & Outreach Ministries 2022 Public Service Application 2022 2022 2022 2022 2023 2023 2023 2023 Lori Jo Cosgriff

15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:

President PO Box 782. 29 Palms, CA. 92277 41-2137255 2022 29 Palms Community Food Pantry & Outreach Ministries 2022 Public Service Application (760) 900-1169 2022 2023 Lori Jo Cosgriff Lori Jo Cosgriff Lori Jo Cosgriff

Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023

Public Services Program Application Fiscal Year –
San Bernardino County
Fiscal Year -
PublicServices ProgramApplication
The following documents must be submitted in the order listed, please be sure to submit all attachments with your application.

Exhibit 1: Organization Information
Exhibit 2: Project Information
Exhibit 3: Community Needs and Target Population
Exhibit 4: Project Budget & Sources
Exhibit 5: Performance & Outcomes
Exhibit 6: Agency Capacity Narrative
Exhibit 7: Civil Rights Laws Compliance and HUD Good Standing Exhibit 8: Signature and Assurances
Application Checklist
_______________
Log Number
(Office Use Only)
1 2022 TWEN22PS-034 2022 2023 2023

Public Services Program Application Fiscal Year –
Exhibit 1: Organization Information
Organization Name:

Organization Address:

City/State/Zip:

Phone:

Fax:

Email:

Applicant Type:

Authorized Person Name:

Authorized Person’s Title:

Address:

City/State/Zip:

Phone:

Fax:

Email:

Application Contact Person’s Name:

Application Contact Person’s Title:

Explain the Agency’s 1) Mission, 2) Purpose, 3) Population Served, 4) Number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates. 2 Joshua Tree / CA / 92252 [email protected] Mil-Tree Veteran Project Executive Director / Founder P.O. Box 1762 Executive Director / Founder 2022 1) Mil-Tree Veteran Project creates community between veterans, active-duty military and civilians by building bridges through the arts, inclusive dialogue, and shared projects. We believe that connection to communitytransforms service-related distress and isolation while easing transition to civilian life. 2) Our purpose is to build community by offering programs that bridge the diverse populations in the communities we serve.3) Our programs serve veterans, active military, civilians, seniors, young adults, family members4) 9 years 5) Arts Connection, S. B. Art Council with California Art Council receiving 4 grant awards: Feb 20 - 2018 and a new award for May 7 -10 2020; California Humanities 2020May 7 -10 programing 2021 recovery Grant; California Art council project in 2022 & recovery for 202;Starbucks June2021, Walmart Sept 2021 for sustainability of organization.

Non Profit (501c3) 323-791-2986 Cheryl Montelle 2023 Cheryl Montelle [email protected] Joshua Tree / CA / 92252 323-791-2986 P.O. Box 1762

Public Services Program Application Fiscal Year –
Exhibit 2: Project Information
Project Title:

Project Address:

County Supervisorial District where project will be located:
1 st District 2nd District 3
rd District 4th District 5th District
If you are requesting funds for an existing CDBG project, provide prior CDBG project number.

Will this project provide an opportunity to hire minority-owned and women owned businesses? If YES, describe what actions will be completed to implement such subcontracting plans to monitor this component of the proposed project. If NO, discuss why and what actions are being taken to encourage minority-women businesses to apply for this project. 3 If this is an Expansion of Service to previously funded CDBG project, please explain how this is an expansion of service?. (i.e For 2015 we proposed 60 units of service, this year the agency is planning to serve 100 units of service)
Is this a New Public Service Project, or request to expand services to an existing CDBG project? X
2022
Does not apply
2023
Mil-Tree welcomes minority-businesses to be part of our volunteer team. One of the programs we are requesting funding for will be run by a women and will only be offered to women veterans and veterans who identify as women, of all color, race, and sexual orientations.Our equity and inclusion statement is at the heart of all our programing. The work accomplished by our volunteers provides valuable service to our communities while helping to bridge the veteran civilian divide.

Yes

Public Services Program Application Fiscal Year –
EXHIBIT 2A: Countywide Vision
Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project.

Countywide Vision
Countywide Vision Yes/ No
Implement the Countywide Vision.

Create, Maintain and Grow Jobs and
Economic Value in the County.

Improve County Government Operations.

Operate in a Fiscally-Responsible and
Business-Like Manner.

Ensure Development of a Well-Planned,
Balanced, and Sustainable County.

Maintain Public Safety.

Provide for the Health and Social Services
Needs of County Residents.

Pursue County Goals and Objectives by
Working with Other Governmental
Agencies.

Provide a brief narrative of how your project meets the Countywide Vision:
4 Mil-Tree Veteran Project’s mission/programming meets the Countywide vision by focusing on the veteran populations well-being and mental health, filling a gap by helping them to reconnect with their community in creative and safe environments. We're a community based organization that designs programing which allows our veterans to be seen and heard, therefore encouraging healthy transformation and more trust as they enter their civilian life.

According to the RAND Center for Military Health Policy Research, 20 percent of the vets who served in Iraq or Afghanistan suffer from major depression or post-traumatic stress disorder.Our goal is to help with minimizing isolation and depression by bringing veterans into the greater community through arts and dialogue, through our free events, workshops, retreats and gatherings.

Yes 2022 No No 2023 Yes Yes NoYes Yes

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population
Community Needs Target Population
Public Service
Needs:

Yes/No Proposed Community: Yes/No
Senior Services Low and Moderate Persons
Handicapped
Services
Low and Moderate
Households
Youth Services Abused Children
Child Care
Services
Handicapped Persons
Transportation
Services
Illiterate Persons
Substance Abuse
Services
Homeless Persons
Employment
Training
Migrant Farm Workers
Health Services Elderly People
Lead Hazard
Screening
Crime
Awareness
5 City/Target Area of Project Beneficiaries
Participating Cities: (i.e Redlands, Colton, Yucaipa)
Yes Yes Yes Yes2022 No 2023 Yes Yes Yes
Services will be offered in 29 Palms but we welcome those that live in the Morongo Basin, including Morongo Valley, Yucca Valley, Joshua Tree, Landers and Wonder Valley.

Public Services Program Application Fiscal Year –
Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed):

HUD Demographics: (Yes/No)
 Does this project help prevent homelessness?
 Does this project help the homeless?
 Does this project help those with HIV or AIDS?
 Does this project primarily help persons with disabilities? Summarize the description of your project to include 1) priority, 2) sub-activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided. 6 Yes 2022 2023
A) Two 8-week sessions of Trauma Center Trauma Sensitive (TCTSY) yoga and dialogue for women and those that identify as women struggling with PTSD. TCTSY is an empirically validated, clinical intervention for complex trauma or chronic treatment-resistant PTSD.

Groups will meet once a week for 90 minutes and be limited to 8-10 participants (60% veterans/active duty and 40% civilians). Melissa Grisi (LCSW, CADDC, CCTP, RYT-200), who will lead the program, is trained in TCTSY and has worked with the military populations.

Each session will include check-in and discussion, skills-building, experiential practices and TCTSY yoga. Upon completion, participants will leave the group with their own unique selfcare plan.B) Songwriting Workshop with Tim Easton. This would take place over 4 days; 3 days of a 4 hour workshop with the 4th day being a performance. Limited to 8 - 10 participants (60% veterans /active duty and 40% civilians),with the goal of allowing for emotional exploration and storytelling through song to enhance deep communication and understanding.

Tim Easton is an accomplished, award-winning guitarist and singer-songwriter who has published over 160 songs. He has taught workshops for 5 years in conjunction with Alaskan Arts Councils, where participants learned to engage in the cathartic relief of describing real life events through song and then performing them on stage. After many years in Joshua Tree, he now resides in Nashville, TN. The geographic boundaries include the Morongo Basin.

Public Services Program Application Fiscal Year –
Describe how this project meets the priority population and activities selected.

Explain why this project is needed and what evidence can you substantiate the need.

Describe what gaps of service in the county this project fills.

What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success.
7 Mil-Tree fills gaps by offering programs that explore the experience of serving in the military and address the wounds of war through creative work. Expression through movement, writing, and song are combined with dialogue and deep listening to provide veterans with a supportive environment to exorcise the traumas they have endured and begin building support networks they need to transition to civilian life. There are no other organizations offering support to veterans re-entry into community through creative endeavors and dialogue in the Morongo Basin.
2022
This project meets the priority population by giving veterans with PTSD the opportunity to address the sense of isolation and displacement they feel when returning home from active duty. Through creative activities including writing, music, yoga, movement and dialogue, we help veterans to explore and share their personal stories with the community; it is an opportunity to begin healing from trauma in a supportive setting. 2023
From Americans for the Arts: “the arts play a significant role in helping veterans in the successful reintegration into family and community life. While the combat death rate has decreased overall, there has been an increase in the number of service members returning home who suffer from both physical and psychological traumas, including post-traumatic stress."
Mil-Tree is sustained through grants from state and private funders, some of which include the California Arts Council, California Humanities, Walmart and Starbucks. This project will be funded in part by “Live From Joshua Tree,” our spoken word event/fundraiser. We have a dedicated group of volunteers who have worked with the organization for years, an Executive Director with a long track record of successful projects, and highly trained and committed project leaders; the critical factor for success will be having sufficient funds to cover personnel, venue, and equipment. Page 151 of 259
Public Services Program Application Fiscal Year –
Exhibit 4: Project Budget & Sources
Project Budget
SB County Share: ($) Other Source: ($)
Personnel
Equipment (Rental, Lease or Purchase)
Consultant Services
(Auditing, Accounting or Payroll)
Space Rent
Insurance
Consumable Supplies
Other
Total Costs
Total Project Budget Cost: (CDBG Share + Other Source)
8 $4,700.00 $500.00 $1,000.00 $3,000.00 $14,000.00 $100.00 $200.00 $7,000.00 $200.00 2022$500.00 2023 $1,800.00 $7,000.00 $1,000.00 $1,000.00

Public Services Program Application Fiscal Year –
Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount being requested by the city.

City Amount Requested ($):
(This amount should match the grand
total requested from CDBG Share)
9 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time.

Source of
Funding:

Type of Funding: (Grant Name,
EFSP Money)
Amount ($): Date
Available:
(11/22/2016)
Federal
Funding
State
Funding
County
Funding
Private
Funding
Other:

Total Leveraging Funds
$7,000.00 $7,000.00 2022 2023 "Live from Joshua Tree" ticket sales and sponsorships $7,000.00 01/22/2022 Twentyni

Public Services Program Application Fiscal Year –
Exhibit 5: Performance and Outcomes
Definitions:

Unduplicated Clients: The number clients/persons projected to be served during the program year (e.g. 25 clients, 50 seniors):

Duplicated Clients: The estimated yearly units of service (duplicated, e.g. 25 clients x 10 visits=250 units of service):

Complete the chart below with the number of Duplicated and Unduplicated Clients to be served.
• In column 1 identify activities that will be completed (e.g. intervention, counseling, and case management).
• In column 2 indicate the number of Unduplicated Clients to be served. • In column 3 identify the number of Duplicated Clients to be served.

Activities to be Completed (1) Unduplicated
Clients to be
Served (2)
Duplicated Clients
projected to be
served (3)
Performance and Outcomes, answer the following narrative questions using minimum funds request.

Indicate a timeline of services provided to client(s) in order to meet project outcome(s).

Describe how your agency determines client(s) success.

Describe your methodology to evaluate project outcomes. 10 10 40
Surveys will use qualitative methods allowing us to measure cognitive & affective changes, expectation/satisfaction of participants.

Songwriting 1010 80 2022 2023 80
Client success will be measured through entrance/exit surveys that will be designed and evaluated by a research associate/consultant.

TCTSY Yoga Session 1
TCTSY Yoga will be 8 weeks; September and October of 2022, followed by songwriting in April 2023 which will run concurrently with 2nd 8 week session of TCTSY Yoga April-May 2023.

TCTSY yoga Session 2

Public Services Program Application Fiscal Year –
Exhibit 5A: Proposed Goals & Milestones
Explain how the project will meet contract goals and milestones and be completed within 12 months (July 1, – June 30, ). For example, project expenditures and performance/ accomplishment goals of 40% by November 30th, 50% by December 31st, 80% by March 31st, and 100% by June 30th.

Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each.

Date of Reimbursement: Amount ($):

Total Reimbursement:
($)
11 02/01/2022 $0.00 $3,500.00
Project expenditures and performance/accomplishment goals would be 40% complete by October 31st, 2022, and 100% by May, 2023.
05/30/2023 08/01/2022 03/30/2023 2022 2022 $3,500.00 2023 2023 $0.00 $7,000.00 01/30/2023 $0.00

Public Services Program Application Fiscal Year –
Exhibit 6: Agency Capacity Narrative
(Non-Profit Organizations Only)
Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project. In your description include experience, education, and licensing qualifications.

Describe your agency’s experience in administering government and/or public funds.

Describe your method to sustain project viability over the multi-year process if funding decreases.

Instructions: Complete the table below by marking “YES” or “NO” to the questions listed below.

Question:

Example: Have you received federal funds in the past
five years? Yes
In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the
Secretary of State, the State Attorney General, or the
Franchise Tax Board?
Has your organization been sued in the last five years? Are any of your managers or staff with fiscal
responsibilities involved in litigation presently that has any bearing on fiduciary trust or employee relations?
Have any unfavorable rulings been handed down by any
court against your organization or Executive Director the last five years?
Does your organization currently have any unresolved
fiscal, reporting, or program issues with any of its funding sources?

YES/ NO
12 No No No
Melissa Grisi LCSW, TCTSY Yoga instructor, C. Montelle Proj. Director, Tim Easton singer/songwriter, workshop leader.S. Perumbily research No
Mil-tree is fortunate to have tremendous in-kind and monetary support from the Morongo Basin; we actively raise money through fundraisers, private donors, business sponsors, to offset any funding decreases.

Mil-Tree's has over nine years of history demonstrating the successful administration of government and publicly funded grant projects.
2022 2023 No

Public Services Program Application Fiscal Year –
EXHIBIT 7: Civil Rights Laws Compliance and HUD Good Standing Answer the following questions.

Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program?
If you answered “Yes”, please explain the circumstances and outcome below.

Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD-approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General’s Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description.
13 No 2022 2023

Public Services Program Application Fiscal Year –
14 E- Signature Authorization
San Bernardino County
Community Development and Housing
Community Development Block Grant
- Application
Dena Fuentes
Deputy Executive Officer
Gary Hallen
Director
Application Title:

Applicant Name:

In order to comply with all applicable federal grant regulations, a hard-copy of this E-Signature Authorization containing an original wet signature must be filed with the San Bernardino County, Community Development and Housing (CDH) in order for the applicant to electronically sign the Community Development Block Grant (CDBG) application documents online.

This authorization may only be completed by a registered owner, partner, executive officer, or authorized employee (with proof of authorization) of the applicant submitting this form and must contain an original signature to be submitted to the CDH.

Authorization Agreement
I am an owner, partner, executive officer, or duly authorized employee of the below-listed applicant and have authority to enter into agreements on behalf of the below-listed applicant. CDH may rely on the receipt of such agreements executed and delivered by facsimile or other electronic means as if the original had been received. The undersigned agrees that the electronic signatures appearing on documents submitted from the below-listed applicant are the same as handwritten signatures for the purposes of validity, enforceability and admissibility. By signing this Electronic Signature Authorization Agreement, I authorize the CDH to accept, via electronic submission, documents submitted from the below-listed applicant as required by the CDH's Community Development Block Grant - Funding Application.

I understand that CDH may change the CDBG application system from time to time. I agree that the below-listed applicant will electronically sign all documents requiring a signature related to the CDBG funding application.

My signature on this form certifies that:

I agree that entering my name in the CDBG funding application system constitutes my electronic signature. I understand that any information and documents submitted using my name is electronically certifying my signature. I understand that I am legally bound, obligated, and responsible by use of my electronic signature as much as I would be by my handwritten signature. I agree that I will protect my signature from unauthorized use, and that I will contact CDH immediately, upon discovery that my electronic signature has been compromised. I certify that my electronic signature is for my own use, and that I will not delegate it or share it with any individual.

This request is effective immediately upon receipt by the CDH and will remain in effect until the end of the - CDBG funding cycle or I choose to cancel this request via written notification to the CDH. I understand that it is my responsibility to update and/or cancel this request under all circumstances, including my departure or terminated association with the below-listed applicant.

By signing the E- Signature Authorization Form we certify that this agency will also comply with the following:

Non-discrimination:

This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant.

Accountability:

We commit this organization, if a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County, if requested, by the required date.

Mil-Tree Veteran Project Public Service Application 2022 2022 2022 2022 2023 2023 2023 2023 Cheryl Montelle

15 Please send the signed copy of this agreement to:

Community Development and Housing
385 North Arrowhead Ave. 3rd Floor, San Bernardino, CA 94215-0043 Attn: Community Development Block Grant Application
Public Services Program Application Fiscal Year –
We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible.

Non-collusion:

This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him/ herself an advantage over any other proposer.

Applicant Information
Applicant Name:

Application Title:

Agency Name: Federal Tax ID No.:

Mailing Address: Phone No.:

Email Address: Fax No:

Authorized Signature
Print Name: Print Title:

Signature: Date:
12/13/2021 Executive Director [email protected] P.O. Box 1762, Joshua Tree, CA 92252 46-3595545 Mil-Tree Veteran Project Public Service Application (323) 791-2986 2022 2023 Cheryl Montelle Cheryl Montelle Executive Director of Mil-Tree Cheryl Montelle

Public Services Program Application Fiscal Year –
CDBG Application Checklist
(Non-Profit Organizations Only)
Community-based organizations are required to include one copy of the items listed below. If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4705 to make other arrangements. The following information is required before any contract or reimbursement can be completed.
o Summary of agency’s current year General Operating Budget o List of agency’s Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered
o Organizational chart
o Minutes of last Board meeting
o Non- Profit agencies must be Registered in the System of Award Management (SAM) website.

Agency cannot be funded if they have been debarred in the past. o Provide board minutes/letter that authorizes the executive director or program manager to run the project.

If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file. 16 2022 2023