Agenda — Twentynine Palms City Council, October 11, 2022 (part 1 of 2)

TWENTYNINE PALMS CITY COUNCIL

REGULAR MEETING AGENDA
6136 Adobe Road
Twentynine Palms, CA 92277
www.29palms.org
Tuesday, October 11, 2022
NOTICE IS HEREBY GIVEN, that the City Council will hold a Regular Meeting on Tuesday, October 11, 2022 at City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277 to consider the following:

REGULAR SESSION AGENDA
6:00 P.M.

CALL TO ORDER
Pledge of Allegiance.

Invocation - Rev. Don Thursby - Little Church of the Desert.

Roll Call.

Closed Session Announcements.

Changes to the Agenda.

ANNOUNCEMENTS
These proceedings may be viewed on demand on the City of Twentynine Palms website at www.29palms.org.

You may also Live Stream this meeting by going on our website and clicking on the "Meeting Agendas" link.

AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Introduction of the newest City Employees.

2. Presentation to the Twentynine Palms High School Touchdown Club for their Participation in the Cash for Trash and Recycling Program.

3. Proclamation Recognizing October as Hindu Heritage Month.

Proclamation Recognizing October as Hindu Heritage Month. - Pdf 5 - 6

COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED

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CONSENT CALENDAR
All matters listed under the Consent Calendar are to be considered routine by the City Council and will be enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered separately by the City Council. The public will be given an opportunity to comment on Consent Calendar items prior to the City Council action

4. Waive the Reading of Ordinance and Approve the Reading by Title Only.

5. Approval of Minutes of the City Council Meeting Held on September 27, 2022.

City Council - Regular Meeting with Closed Session - 27 Sep 2022 - Minutes - Pdf 7 - 11

6. Permanent Bleachers at Project Phoenix.

RECOMMENDATION: The City Council award a construction services contract (Permanent Bleachers at Project Phoenix Gymnasium/Community Center) to Herk Edwards, Inc., in the amount of $87,940.

Permanent Bleachers at Project Phoenix. - Pdf
13 - 27
7 Accept the final map for Parcel Map No. 20360.

RECOMMENDATION: The City Council accept and approve the final map for Parcel Map No. 20360
Accept the final map for Parcel Map No. 20360. - Pdf
29 - 32
8 Neighborhood Safety Project, HSIPL-5448(009).

RECOMMENDATION: The City Council:

1. Adopt the design of the project represented by the Plans and Specifications for the "Twentynine Palms Neighborhood Safety Project",

2. Award the contract for the "Twentynine Palms Neighborhood Safety Project" to VSS International, Inc., for the amount of $781,120.00 and authorize a 10 percent contingency in the amount of $78,112, for a total contract amount of $859,232.00.

3. Authorize the City Manager to execute all documents necessary to enter into the contract, including any necessary amendments thereto.

Neighborhood Safety Project, HSIPL-5448(009). - Pdf
33 - 195

ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION

PUBLIC HEARING - NONE

DISCUSSION AND POTENTIAL ACTION ITEMS
9 Business Loan Improvement Program Expansion.

RECOMMENDATION: The City Council direct Staff to update application forms and other materials related to the Business Loan Improvement Program to expand the boundaries, and to publish said documents to solicit participation in the Program.

Business Loan Improvement Program Expansion. - Pdf
197 - 234

FUTURE COUNCIL INITIATED ITEMS

1. Voting for Mayor as opposed to current selection process.

2. Seasonal Banners throughout the City.

3. Maintained v. Non-Maintained Roads.

4. VHR Ordinance.

5. Two-story homes in Indian Cove.

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PUBLIC COMMENTS
This is the time for the public to address the City Council on issues within the jurisdiction of the City Council that are NOT on this agenda. All comments are to be directed to the City Council and shall not consist of any personal attacks. Members of the public are expected to maintain a professional, courteous decorum during their comments. There is a time limitation of three minutes per person. If you haven’t already done so, please fill out name and address slips and give them to the City Clerk. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Public comments on specific agenda items will be deferred until consideration of the item on the agenda.

CITY MANAGER UPDATE

ADJOURNMENT
It is the intention of the City of Twentynine Palms to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 367- 4890 (facsimile). Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of Community Development or the office of the City Clerk, 6136 Adobe Road, from 7:00 a.m. until 6:00 p.m. Monday through Thursday, except legal holidays. The Invocation is given per Policy 10-01, and does not reflect the views of the City but rather is an expression of speech by a private citizen making the presentation. Telephone inquiries may be made at (760) 367-6799. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Twentynine Palms at, or prior to, the public meeting.

This notice of agenda is hereby certified to have been posted on or before 6:00 p.m., October 6, 2022.

Cindy Villescas CMC, City Clerk Time/Date

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STAFF REPORT
TO: City Council
FROM: City Clerk
FOR MEETING: Oct 11 2022
SUBJECT: Proclamation Recognizing October as Hindu Heritage Month.

ATTACHMENTS:
• Proclamation Recognizing
October as Hindu Heritage
Month

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CITY OF TWENTYNINE PALMS

PROCLAMATION

RECOGNIZING

HINDU HERITAGE MONTH
WHEREAS, Hinduism is the third largest philosophy in the world, with one billion followers worldwide and four million in the United States; and,
WHEREAS, Hindu heritage, culture, traditions, and values provide invaluable solutions to many of life’s problems and often serve as a source of inspiration, reflection, and contemplation for the millions of individuals who look to the teachings of Hinduism for guidance; and, WHEREAS, during October 2022, the Hindu community across the State and Nation will collectively celebrate its heritage by focusing on its culture and the diverse spiritual traditions rooted in India; and, WHEREAS, by proclaiming the month of October as Hindu Heritage Month, the City of Twentynine Palms becomes the first City in the Morongo Basin to acknowledge the importance of the contributions that Hindu and Indian residents have made as business leaders, professionals, and innovators, advancing human knowledge in every area from science, astronomy, and medicine to art and literature, while also sharing the vibrancy of their culture with the Western world; and,
WHEREAS, Hindu Americans, including those of Indian descent, have added immeasurably to their communities through their unique culinary traditions, music, styles of dress, and festivals such as Holi, Diwali, and Onam, and they have further introduced their fellow citizens to the benefits of yoga, meditation, mindfulness, and other spiritual practices to our City’s social, economic, political, and cultural fabric.

NOW, THERFORE, BE IT RESOLVED, that the City Council of the City of Twentynine Palms does hereby recognize October 2022, as HINDU HERITAGE MONTH in the City of Twentynine Palms and invite everyone to learn more about the culture and contributions of Hindu Americans in our Nation.

DATED this 11th day of October 2022.
______________________________
Karmolette O’Gilvie, Mayor

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TWENTYNINE PALMS CITY COUNCIL
City Council - Regular Meeting with Closed Session MINUTES City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277
www.29palms.org
September 27, 2022

CLOSED SESSION AGENDA
CALL TO ORDER - Mayor O'Gilvie called the Closed Session to order at 5:15 p.m.

Roll Call - The following Councilmembers were present: Bilderain, Klink, Mintz, Wright, O'Gilvie.

Adjourn to Closed Session - Mayor O'Gilvie adjourned to Closed Session at 5:17 p.m.

CLOSED SESSION

1. Conference with Legal Counsel - Existing Litigation, Government Code Section 54956.9(d)(1) (Bureau of Land Management adv. City of Twentynine Palms, IBLA Appeal 2020-358).

REGULAR SESSION AGENDA
CALL TO ORDER - Twentynine Palms High School student Lesenia called the meeting to order at 6:01 p.m.

Pledge of Allegiance. - Miss Lesenia led the Pledge of Allegiance.

Invocation - Rev. Casey Orndorf gave the Invocation.

Roll Call - The following Councilmembers were present: Bilderain, Klink, Mintz, Wright, O'Gilvie.

Closed Session Announcements - Mayor O'Gilvie announced that by a motion made by Councilmember Klink, seconded by Mayor Pro Tem Wright and carried unanimously with a 5-0 vote, the proposed Settlement Agreement between the Bureau of Land Management (BLM), the Twentynine Palms Band of Mission Indians, and the City was approved.

Changes to the Agenda - None.

ANNOUNCEMENTS
Mayor O'Gilvie announced that these proceedings may be viewed on demand on the City of Twentynine Palms website at www.29palms.org. You may also Live Stream this meeting by going on the City website and clicking on the "Meeting Agendas" link.

AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

2. Introduction of the City's Newest Employees.

City Clerk Villescas introduced Chayanne Ryan, Office Assistant and City Manager Luckino introduced Adessa Bigler, Finance Tech and Keith Gardner, the new Community Development Director.

3. Proclamation Declaring September 15 through October 15, 2022 Hispanic Heritage Month.

Mayor O'Gilvie read the Proclamation in its entirety to the audience.

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City Council - Regular Meeting with Closed Session
September 27, 2022

COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED
Councilmember Bilderain welcomed the new employees and mentioned that he attended the Social Equity and Justice Workshop and the Car Show.

Councilmember Klink welcomed the new employees. He mentioned that he attended the Car Show and sponsored a booth, and he attended the Family Value Award Ceremony that the Church of Jesus Christ of Latter-Day Saints presents.

This year it was presented to Dr. Robert and Mary Lombardo from Yucca Valley. He announced that the Department of Motor Vehicles office will be closed from October 11 to November 17 for remodeling.

Councilmember Mintz welcomed the newest employees, he mentioned he attended the Car Show and a MDAQMD meeting in Victorville. He explained his reasoning for abstaining from certain items on the agenda.

Mayor Pro Tem Wright wished one of his kids, Jaden, a Happy Birthday. He mentioned that he attended a Basin Transit meeting, formerly known as MBTA, a LAFCO meeting and he welcomed the new employees.

Mayor O'Gilvie welcomed the new employees and mentioned that she attended the Basin Transit meeting and the Car Show.

CONSENT CALENDAR

4. Waive the Reading of Ordinance and Approve the Reading by Title Only.

5. Approval of Minutes of the City Council Meeting Held on August 23, 2022 and September 13, 2022.

6. Approval of Warrant Register Totaling $1,651,803.62.

7. Approval of Project Phoenix Warrant Register Totaling $538,970.76.

8. Morongo Basin Ambulance Report - August 2022.

9. Legislative Report - September 2022.

10. Acceptance of Work for the 6583-6589 Freedom Way Demolitions.

RECOMMENDATION: The City Council:

1. Accept the 6583-6589 Freedom Way demolitions as completed for a total cost of $57,000.00;

2. Approve the release of all withheld retention in the amount of $2,850.00.

ACTION: A motion was made by Councilmember Mintz, seconded by Councilmember Klink to approve the Consent Calendar as submitted.

Councilmember Mintz abstained from items #7 and 10 due to a conflict of interest.

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City Council - Regular Meeting with Closed Session
September 27, 2022
The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, WRIGHT, O'GILVIE
NOES: NONE
ASTAIN: MINTZ FROM ITEMS #7 AND #10
ABSENT: NONE
ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION – None.

PUBLIC HEARING

11. Tourism Business Improvement District (TBID).

RECOMMENDATION: The City Council hold a Public Hearing to adopt Resolution No. 22-25 confirming the levy of assessments.

City Manager Luckino presented the Staff Report.

Mayor O'Gilvie opened the Public Hearing.

Veno Nathraj, Twentynine Palms, requested that the TBID Board be recalled.

Michael Usher, Twentynine Palms and President of the Downtown Business Association, spoke regarding the proposed TBID budget and several cuts impacting sponsorship of community events and special projects that can benefit local businesses and residents.

Sara Beck, Twentynine Palms, spoke about the proposed increase in the TOT wanting to know where the TOT funds are going and feels there is a disconnect.

Cindy Bernard, Twentynine Palms, spoke in regard to the TOT increase. She mentioned that she is for the increase but agrees with Mr. Usher about the cuts for events.

Mary Jane Binge, Twentynine Palms, commented on the letter that was sent out to the business owners, VHR owners and hoteliers. She mentioned that she was confused, thinking that this meeting was going to be for the community to come and express their opinions and ideas on how the TBID money should be spent.

Chris Carr, Twentynine Palms VHR owner and resident of Orange County, spoke regarding the cap of 500 VHRs which ties into TOT revenue.

Eileen Leslie, Twentynine Palms, agreed with Ms. Binge in where we are in the process with the TBID budget.

She commented that she feels this item be tabled and have a meeting where everyone can give opinions and ideas on how the money should be spent and then make a decision at the next meeting.

Sara Beck, spoke again expressing that with the hotels, motels, and Air BnBs, the City needs to focus on how to keep these occupied all the time. How do we first keep them booked if they are ones that contribute to the TOT.

Ash Maharaj, Twentynine Palms and TBID Board Member, mentioning that the TBID is very transparent, with a very detailed marketing plan. She mentioned that TBID sponsors many community events. She mentioned she appreciates all the comments that were made here and encourages the community to come to their meetings and express these opinions there.

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City Council - Regular Meeting with Closed Session
September 27, 2022
Octavious Scott, Twentynine Palms, expressed that the important takeaway here is that the public is asking for more time and table the decision. He feels it is rude to suggest that the public attend the meetings.

City Manager Luckino gave more insight on the TBID.

Councilmember Mintz commented on the update of the TBID website. He then asked Marketing Director Dusastre to come to the podium. He asked her about event sponsorship and Director Dusastre commented that TBID receives sponsorship requests all the time.

Councilmember Bilderain suggested that maybe it's time to include business owners on the Board. City Manager Luckino mentioned that the change would have to be made by Ordinance. Councilmember Mintz suggested this be brought back to the City Council at the Strategic Planning Workshop. Councilmember Bilderain suggested that a subcommittee be formed to try it out and see if it will work, then an action item could be added in the future to change the Ordinance. The consensus of the City Council was to add a two-member subcommittee.

After a lengthy discussion, a motion was made by Mayor Pro Tem Wright, seconded by Councilmember Mintz to adopt Resolution No. 22-25 confirming the levy of assessments.

The above motion was carried by the following:

ROLL CALL VOTE:

AYES: BILDERAIN, KLINK, MINTZ, WRIGHT, O'GILVIE
NOES: NONE
ASTAIN: NONE
ABSENT: NONE

DISCUSSION AND POTENTIAL ACTION ITEMS

12. Business Loan Improvement Program - Future Agenda Item Request.

RECOMMENDATION: Staff is looking for Policy Direction on this future agenda item request.

Community Development Director Gardner presented the Staff Report.

Mayor Pro Tem Wright suggested that the Program should be expanded throughout the City to all commercial property owners until the funds exhaust.

City Manager Luckino mentioned that a business owner was inquiring if the program could be utilized on the interior of the building.

Cindy Bernard, Twentynine Palms, asked if a survey was done to determine how these funds were allowed to be used and which businesses were renters or owner occupied. She also suggested using this program to purchase a PA system for Project Phoenix.

Eileen Leslie, Twentynine Palms, believes that the Loan Program should be for exterior, not interior.

Veno Nathraj, Twentynine Palms, agrees that the Program should be extended and kept for the exterior.

Mary Jane Binge, Twentynine Palms, suggested a beautifying project and agreed that this program should be applied to the outside, not the inside.

City Manager Luckino confirmed that suggestions and mentioned that this will be brought back as an action item to the next meeting.

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City Council - Regular Meeting with Closed Session
September 27, 2022

FUTURE COUNCIL INITIATED ITEMS

1. Discussion on adding sidewalk and picnic tables in Veterans' Park.

2. Voting for Mayor as opposed to current selection process.

3. Seasonal Banners throughout the City.

4. Maintained vs. Non-Maintained roads.

5. Vacation Home Rentals education component.

Mayor O'Gilvie requested that the entire VHR policy be brought back to the City Council. Councilmember Mintz seconded the item.

City Manager Luckino asked to eliminate item #1 as this project will be included in the Affordable Housing grant that is being proposed.

PUBLIC COMMENTS
Cindy Bernard, Twentynine Palms, asked the City Council not to take the 500 cap away on the VHRs and secondly, she mentioned the vouchers that are available for 15% off your ticket if you visit Grnd Sqrl after the City Council Meeting.

Veno Nathraj, Twentynine Palms, spoke about discrimination in the community.

CITY MANAGER UPDATE
City Manager Luckino gave the following updates: Staff is working on Affordable Housing, the Morongo Unified School District announced that they will not be launching the culinary program yet as they have not received all of the equipment for the kitchen, the education within the VHR Ordinance has launched and he is pleased to announce that the Neighborhood Safety Improvement Project has been awarded. He mentioned that Staff continues to work with Burrtec in regard to SB1383 to include organics.

Mayor Pro Tem Wright announced that the Mayor and Mayor Pro Tem's Toys for 29 Golf Tournament will be held December 3rd.

Councilmember Mintz inquired about the median on Twentynine Palms Highway and Encelia. City Manager Luckino mentioned that Caltrans will be issuing the permit on Wednesday, the 28th.

Councilmember Klink reminded everyone that Community Clean Up Day is this Saturday, October 1st from 8:00 - Noon.

Mayor O'Gilvie reminded everyone that Pioneer Days Kickoff is also this Saturday, October 1st beginning at 4:00 p.m.

ADJOURNMENT - Mayor O'Gilvie adjourned the meeting at 7:47 p.m.

Respectfully submitted,
Cindy Villescas, CMC
City Clerk/PIO

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STAFF REPORT
TO: City Council
FROM: Recreation Programs Supervior
FOR MEETING: Oct 11 2022
SUBJECT: Permanent Bleachers at Project Phoenix.

RECOMMENDATION:

The City Council award a construction services contract (Permanent Bleachers at Project Phoenix Gymnasium/Community Center) to Herk Edwards, Inc., in the amount of $87,940.

ORDER OF PROCEDURE:

Request Staff Report (Recreation Division Manager
Presenting)
Council Questions of Staff
Receive Public Comment
Council Discussion
Motion/Second
Call the Question
ATTACHMENTS:
• Proposal for Design &
Installation of Permanent
Telescoping Bleachers
• RFP Permanent Bleachers
BACKGROUND:

This project is for permanent fixtures for the new Community Center/gymnasium, using Community Development Block Grant funds for Fiscal Year 2021/2022 that was originally included in the design of the facility also known as Project Phoenix. The facility currently offers transportable tip and roll bleachers that are used by spectators during sports and community events. The current bleachers alone do not provide enough seating space for sporting events that take place inside the facility.

The invitation for sealed bids for the project was noticed for thirty days. One company responded and bid the project.

Herk Edwards, Inc. provided the only bid with all requirements. The company has an extensive history of supplying and installing specialty products in California since 1964. Herk Edwards has all of the necessary licenses, DIR registration, workers compensation insurance, etc.

Bid amount is $87,940.00.

ENVIRONMENTAL:

None.

ALTERNATIVES:

Page 13 of 234 ends

The City Council could choose not to award the construction services contract and forfeit the CDBG funding.

FISCAL IMPACT:

The bid will exceed the available CDBG funding of $85,000. Additional funds in the amount of $2,940.00 will be needed to completely fund the project. The additional funding for the project is available through the Community Services budget.

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Herk Edwards, Inc.
5°3"“§ 3‘ E‘¥“'l““°"* 5Pe°"’“5‘5 Serving California since 1964 HE] is a California DGS SB & SB—PWand LAUSD SBE Certified Company September 15, 2022
City of Twentynine Palms
Parks & Recreation Department
74362 Joe Davis Drive,Twentynine Palms, CA92277
Phone: 760-367-7562
Attn: Frank Luckino — fluckino@29pa|ms.org
Re:

Subj.: Furnish and install Telescoping Bleachers by Hussey Seating Company Dear Frank,
Please see the following submission for the Herk Edwards, lnc response to RFP — Proposal for Project Phoenix Community Center Design & installation of Permanent Telescoping Bleachers — CDBG2021/2022 Qualifications:

Herk Edwards, lnc. has been supplying and installing specialty products in Southern California since 1964. We specialize in Fixed and Telescopic Seating products and serve as the local dealer for the Hussey Seating Company.

Our customer base consists of both the private and public sector. We have fulfilled more than 10,000 contracts with K-12 schools, Colleges, Universities, Parks and Recreation, City, County and State departments, Government and Military Installations as well as private public and commercial facilities. We average between $8—$10Min revenue per year. We currently employee 8 fulltime employees with over 60 years of combined experience with our products and customer base. We also have a team of Certified Hussey Seating Company installers that ensure the highest quality service, care, and communication. Herk Edwards, Inc. is a private fami|y—ownedbusiness with a long-standing reputation in the Southern California market.
implementation Plan:

The key to success on any project is communication. Given the supply chain and logistics challenges we are currently experiencing this has become even more critical. Our staff will communicate early and often about the requirements to keep this project on track. We believe having a solid kickoff meeting to assign responsibilities and process to ensure we stay on track with our schedule. We would ask the City of Twentynine Palms, Parks & Recreation Department to supply a project coordinator or liaison to work with our Project Management staff to assist with supplying end user requirements to meet these milestones. 23822 Hawthorne Blvd. Suite 201 Q Torrance, California 90505 Phone: (310) 373-0543 ‘Email:
[email protected] 9 Web: www.herkedwards.com CA Lic 232760 9 DIR1000001262

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Hark Edwards,Inc.
5°*‘m‘5 8‘ E‘¥“""“°“t sP°°‘a"5‘9 Serving California since 1964 References:

See attached recent projects completion list.

Manufacturer Team:

Travis Edwards, sales representative. Pre—manufacturingcommunications.

Stephen Stamer, senior project manager. With over 35 years’ experience at Herk Edwards, Inc., Stephen has been the point of contact during manufacturing and installation processes.

Scope of Services:

See attached quote and included shop drawings.

Hourly Rate Schedule:

See attached Hourly Labor Rate Schedule.

Thank you for your consideration, and please feel to Contact me if you have any questions or require additional information of any kind.

Sincerely,
President 23822 Hawthorne Blvd. Suite 201 O Torrance, California 90505 Phone: (310) 373-0543 0 Email:
[email protected] 9 Web: www.herkedwards.com CA Lic 232760 0 DlR 1000001262

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I - I
’
l ’
‘
seating & Equtm specialists Serving California since 1964 September15,2022
FrankLuckino
CityManager
CityofTwentyninePalms
6136AdobeRoad
TwentyninePalms,CA92277
Email:[email protected]
Subject: Proposalfor ProjectPhoenixCommunityCenterDesignand Installationof PermanentTelescopingBleachers- CDBG2021/2022 Frank,
We are pleasedto submitthisquotationcoveringtheBleachersforthe aboveproject.

GymBleachers
ScopeofWork: Furnishand installTelescopingBleachersbyHusseySeatingCompanyperthe attachedproposaldrawingsand as follows:

Three(3)BankHusseyMAXAMseriesModelMXM26WallAttachedManualTelescopingBleachers 6 rowsx41’-3"long(BankA),6 rowsx 17’-0"long(BanksBand C) 9-5/8"rise
22"rowspacing
self-storingend guardrails
clearUV-?nishdecks
two(2)aisles(BankA)one (1)aisle(BanksBandC)withintermediatesteps andaislerails CourtsideXC10"polymerseats
Sure-Stepfrontsteps
vinylend curtains
Deliveredand installed,tax included $87,940.00
0 O O O O O O O I
Does not includecustom XtremeLogoGraphics. Pricingavailableforthis optionwiththe receipt of Logoartwork,size,locationand guantity information.

CIarificationslExceptionsIExc|usions:

Electricalsupply and finalterminationsare excluded. Permits and bonds are excluded.Pricesquotedare basedon furnishingthe equipmentlistedaboveinaccordancewiththemanufacturerspublishedstandardconstructionspeci?cationsand installationinstructions(unlessothen/visenoted)and speci?callyexcludesfurnishingproductsbyanyothermanufacturer,orto Tam/«'4Eda/M44
TravisEdwards HERKEDWARDS,lNC.23822 Hawthorne Blvd. Suite 201 O Torrance, California 90505 Phone: (310) 373-0543 0 Email:
[email protected] 9 Web: www.herkedwards.com CA Lic 232760 6 DlR1000001262 « _«.

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Herk adwaurs,Inc.

Seating 8: EquipmeSpecialists
l
l
Serving California since 1964
SCOPEOFWORK/QUOTATlON

ATTACHMENTA
Terms &Conditions:

1. Pricesquotedare validfora periodof60 daysfromthe dateofquotationorbid,and are based on shipmentofthe materialsnotlaterthan 6/1/2023.Escalationshallbe addedat a ratenotto exceed .75%permonth(orportionthereof)forshipmenthereafter,basedon material costs, laborrates and fuelcosts/surchargesineffectat timeofexpiration.

Submittalsto be45-60daysfromreceiptofcontractdocuments,plansand speci?cations,or, 35daysfromreceiptofelectronicplan?lesin AutoCADorsimilarindustry-standard?leformat.Primecontractorsshallwaiveanycontractualrequirementsforsubmittalsinlessthan60 calendardaysforsubmittalsbasedonhardcopyplansand speci?cations.

HerkEdwards,lnc.does not performany onsiteworkand is notsignatoryto any laboragreements.Allon sitelaborshallbe performedby a lowertiersubcontractorand unlessotherwisenoted,pricesquotedincludeinstallationlabor basedoncurrentPrevailingWageor, Union (orPSA)rates.

Thecost ofany requiredbondsisnotincludedinthisproposal.IfPerformanceand Paymentbondsare required,add 1%toquoteprice(s). insurancecoverageto be HEl'sstandardGeneralLiability($2,000,000aggregate),ExcessLiability($4,000,000aggregate)andWorker's Compensation.Anyrequiredcoverage inexcess oftheseamounts,ifobtainable,willbe providedat additionalcost.AdditionalInsured formsCG2010andCG2037(only)willbe providedifrequiredbythe contract. Anyrequiremento addtheArchitectas additionalinsured isexcluded.Anyrequiremento provideProfessionalLiabilityor ErrorsandOmissionsinsuranceisexcluded.

Shipmentof equipmentshall be approximately90-120calendardays after receiptof approvedshop drawings,colorselectionsand veri?cationof?elddimensions(orPrimeContractor's/Owner'srelease inlieuthereof).Equipment,including“DeferredApproval”itemswill be manufacturedand shippedon a "just-in-time”basis in accordancewiththe PrimeContractor'sconstructionschedule.Production schedulesforequipmentquotedare locked75 calendardays priorto the shipdate establishedto meetthe PrimeContractor'son-site constructionschedule.Shouldthe PrimeContractoralterthe schedulewithinthe75-dayproductionwindow,or,shouldthe sitenotbe ready to acceptinstallationofthe equipmentforany reasonwhatsoever,or,shouldequipmentnotbe approvedforinstallationatscheduledtime ofshipment,the PrimeContractorshallbe responsibleforunloadingand storageofmaterialsintoa secure,drylocationin.or adjacentto, theworkarea, or, forallhandlingand storage costs associatedwithunloadingand/orstorageofmaterialselsewhere.

Paymentterms shallbe Net 30 daysfromthe date progress billingsare submitted,providedall billingpaperworkhas been correctly submittedas requiredbythe SubcontractAgreementor PurchaseOrder/Agreement.

Thisofferisbasedoncontractualterms andconditionsas setforthintheprojectcontactdocuments.Additionaltermsandconditionsand/or third-partycontracts are specificallyexcludedor are subjectto reviewand acceptance by HerkEdwards,Inc.and maybe subjectto additionalcost.

T/rm/«'4Eoéwmdxz
Travis Edwards
HERKEDWARDS,INC.
23822 Hawthorne Blvd. Suite 201 O Torrance, California 90505 Phone: (310) 373-0543 0 Email:
[email protected] 9 Web: www.herkedwards.com CA Lic 232760 0 DIR1000001262

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CITY OF TWENTYNINE PALMS
REQUEST FOR PROPOSAL
PROJECT PHOENIX
COMMUNITY CENTER
CDBG 2021/2022
Permanent Manual Telescoping Bleachers
DUE DATE: 5:00 PM on Thursday, September 15, 2022

Page 19 of 234 ends

Project Phoenix Design and Installation of Permanent Telescoping Bleachers RFP 1 I. INTRODUCTION
The City of Twentynine Palms (City) is seeking proposals from qualified manufacturer’s, which are regularly engaged full-time in the manufacture or production of this and similar items and have a history of successful manufacture or production acceptable to the owner (City). Proposals will provide for design and installation services for the Project Phoenix Community Center Building’s permanent, manually operated telescoping bleachers (Project).

The manufacturer will act as the project manager responsible for architecture, design, engineering and installation required for securing entitlements and building permits, construction documents, construction observation and services associated with the design, manufacture and installation of permanent telescoping manually operated bleachers at the Project Phoenix Community Center Gymnasium in the downtown area of the City.

These services will be funded in part or in full, through a grant from the federal Community Development Block Grant Program (CDBG), administered by the City of Twentynine Palms. The primary purpose of CDBG program is the development of viable communities by providing decent housing, suitable living environments, and expanding economic opportunities, principally for low and moderate-income people. The manufacturer selected will be responsible for complying with certain terms and conditions of the federal grant (see attachment - Section 3 clause).

II. DESCRIPTION OF THE SYSTEM
The bleacher system shall be comprised of manually operated, multiple tiered, closed deck seating rows operating on the telescopic principle and stacking vertically in minimal floor area when not in use.

The first moving row shall be secured with both friction and mechanical locks. All other rows shall be mechanically locked, operable only upon unlocking and cycling the first row.

Each bleacher row shall be comprised or risers, seat and deck components, and a complete set of supportive columns and braces. The operative system shall incorporate a locking system permitting the discretionary securement of one, several or all rows in the use or stacked position.

Bleachers shall be designed for use in one (1) partial open position and shall include a positive locking mechanism in addition to rolling frame row locks.

Bleachers shall provide seating areas for ADA or wheelchair seating spaces, team seating, scorer’s areas, or other truncated clear areas for an event-by-event basis.

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Project Phoenix Design and Installation of Permanent Telescoping Bleachers RFP 2 The bleacher system shall be installed at the city’s Project Phoenix Community Center Building/gymnasium located in downtown Twentynine Palms.

III. DESCRIPTION OF SERVICES
The City seeks professionals with expertise in performing the services described herein.

Qualified manufacturer shall demonstrate experience in providing architectural and engineering services to include the design and installation of projects similar in nature to the Project. These services may include, but not be limited to, the following:

1. Design Plans: Complete shop drawings shall be submitted based on facility design plans, quantities, sizes, and design criteria of product requested, etc., (attached).

Submittals:

One (1) set of conceptual design plans or shop drawing incorporating the following:
• Conceptual plans, sections, perspectives, and diagrams as necessary to illustrate the design concept listed in the description of the bleacher system for architectural review and approval;
• Submit data sufficient to demonstrate compliance with specifications and drawing requirements.
• Submit manufacturer’s descriptive literature and installation instructions. • Submit operating and maintenance manuals.
• Submit samples of products and materials where options of color, finish, pattern or texture exist.

2. Bidding: Provide clarifications during bidding process; coordinate with the owner to address questions or issues; communicate with owner regarding appropriate answers to questions.

3. Services During Construction: Review and respond to requests for information; and conduct final walk-thru and provide operating instructions demonstration after installation completion.

IV. PROPOSAL REQUIREMENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise description of capabilities to satisfy the requirements of the Request for Proposal (RFP).

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Project Phoenix Design and Installation of Permanent Telescoping Bleachers RFP 3 Emphasis should be concentrated on the responsiveness to the RFP requirements, and on completeness and clarity of content. Proposals should contain no more than twelve (12) single sided pages, excluding the cover letter, exhibits, resumes, and wage schedule.

The Proposal shall include the following:

1. Cover Letter. The Cover Letter shall be on company/manufacturer letterhead, signed by a duly authorized officer, employee, or agent of the company/manufacturer. The Cover Letter shall include a statement that the Proposal is being submitted as a response to this RFP; an introduction of the company or manufacturer including legal name, address and telephone number of office headquarters and the local office where work will be performed; the type of business entity [sole proprietor, partnership, or corporation (including state of incorporation)]; and date founded.

2. Qualifications. Describe the overall capabilities of the company or manufacturer.

Include a brief summary of the manufacturer history, top-level management and ability of persons assigned to perform the work. Include a description of the services provided, and how these services are similar in nature to the work being requested.

3. References. Provide a minimum of three (3) references of recent projects where the manufacturer provided services similar to the Project. Provide a short description of the work performed, dates of service, names, addresses, telephone numbers, e-mail, locations, remedies, and contract amount.

4. Manufacturer Team. Identify the project manager, principal staff and support staff that will be performing the work required. Include an organizational chart. Provide a work history résumé for each of the key personnel, including applicable training, licensing, and/or certifications, descriptions of projects worked upon, dates, project costs, and duties performed by the individual on the projects.

5. Scope of Services. Provide a detailed scope of services based on the general outline provided above in Section II Description Of The System. Include fee and time duration.

Additional detail of services and new services should be provided as appropriate.

6. Hourly Rate Schedule. Include the manufacturer’s Hourly Rate Schedule for any and all personnel positions that may be involved in this Project.

V. PROPOSAL SUBMISSION
The deadline for submitting a proposal is 5:00 pm on Thursday, September 15, 2022. Any proposal received after this time will be returned unopened.

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Project Phoenix Design and Installation of Permanent Telescoping Bleachers RFP 4 Submit one (1) original plus four (4) copies of the Proposal, in a sealed envelopes/packages and shall be clearly marked PROPOSAL FOR PROJECT PHOENIX COMMUNITY CENTER DESIGN AND INSTALLATION OF PERMANENT TELESCOPING BLEACHERS - CDBG 2021/2022. The envelopes/packages, which states the manufacturer’s name and address, and shall be clearly addressed as follows:

City of Twentynine Palms
Attn: Cynthia Villescas, City Clerk
6136 Adobe Road
Twentynine Palms, CA 92277
Proposals will be rejected if not addressed and packaged as indicated above. Faxed or emailed proposals will not be accepted.

VI. CONTACT INFORMATION
The City contact for this Request for Proposal is Mr. Frank Luckino, City Manager, and is the sole point of contact for this procurement. All communication shall be in writing and submitted to Mr. Luckino via e-mail at [email protected]. Questions will be accepted up to seven (7) calendar days from the due date of the proposal submission.

VII. SELECTION PROCESS
The evaluation process will be as follows:

1. The proposals submitted will be evaluated based on the manufacturer’s qualifications, experience, references, and cost. This will be the initial ranking.

2. The City shall select the lowest-responsible manufacturer/contractor (determined solely on submitted proposal) without further evaluation. City staff will make recommendations to the City Council, which reserves the right to reject any or all proposals. If selection with the lowest-responsible manufacturer/contractor does not result in an executed contract, the City will move onto the second-ranked lowestresponsible manufacturer/contractor. If this does not result in an executed contract, the selection process will be repeated until a contract is executed successfully. The selection process will be completed when a contract is executed.

3. The City reserves the right to select a manufacturer that it deems is the lowestresponsible manufacturer/contractor to perform this work. Upon selection, the manufacturer/contractor shall execute a Professional Services Agreement in the form as prescribed by the City.

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Project Phoenix Design and Installation of Permanent Telescoping Bleachers RFP 5 VIII. ADDITIONAL INFORMATION

1. The City will not be liable for any costs incurred in the preparation of proposals or incidental to the preparation and presentation of qualifications, orally or in writing. All costs for preparation, submission of proposals, submission of additional information, deliver, and/or any other aspect of the proposal incurred by the manufacturer are the sole responsibility of the manufacturer.

2. All proposals and materials submitted become the property of the City. All proposals received are subject the “California Public Records Act” (found at Government Code sections 6250 et seq.). If any manufacturer’s response contains trade secrets, or other information, which is proprietary by law, that manufacturer must notify the City of its request to keep said information confidential. This request must be made in writing and attached to the cover letter. The proprietary or confidential data shall be readily separable from the response in order to facilitate eventual public inspection of the nonconfidential portion of the response. If a public records request is made to the City relative to the manufacturer’s response, the City will review the manufacturer’s request for confidentiality and notify the Proposer in writing of its decision as to whether confidentiality can be maintained under law.

3. The manufacturer shall provide the City with any additional information the City deems necessary to accurately determine ability to perform services proposed. During evaluation and selection, the City may conduct any reasonable inquiry from any and all sources concerning the proposal, including reference verification to determine the responsibility of the manufacturer. Furthermore, submission of proposal constitutes permission by the manufacturer for the City to verify all information contained therein.

Failure to comply with any request for additional information may disqualify the manufacturer from further consideration. Such additional information may include evidence of financial ability to perform.

4. The Request for Proposal does not commit the City to enter into an Agreement with any manufacturer. The City makes no representation that any Agreement will be awarded.

The City may re-issue the RFP at any time for any reason at its sole discretion. In the event of award, the City makes no guarantee to expend any agreement amount to its maximum. Award of an Agreement will require City Council authorization. In the event the selected manufacturer is unable to perform the services for any reason or is dismissed from the project, the City may select another manufacturer from this proposal solicitation.

Attachments:

1. Construction Contract Labor Compliance Provisions (Attachment D)

2. Section 3 Clause (required for contracts containing CDBG funding)

3. Project Description and Requirements

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Project Phoenix Design and Installation of Permanent Telescoping Bleachers RFP 6 4. Design Plans

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ATTACHMENT 5
1 Section 3 clause
This clause to be included in all RFPs/ RFQs & publications A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to lowand very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.

F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

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ATTACHMENT 5
2 G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indianowned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

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STAFF REPORT
TO: City Council
FROM: City Engineer
FOR MEETING: Oct 11 2022
SUBJECT: Accept the final map for Parcel Map No. 20360.

RECOMMENDATION:

The City Council accept and approve the final map for Parcel Map No. 20360 ORDER OF PROCEDURE:

Request Staff Report (City Manager Presenting)
Council Questions of Staff
Receive Public Comment
Council Discussion
Motion/Second
Call the Question
ATTACHMENTS:
• PM 20360 Title
• PM 20360
BACKGROUND:

The applicant, Adam Wininger, applied for Tentative Parcel map No. 20360, which merged 39 vacant lots into one 9.21-acre parcel. The applicant requested a slight modification in Condition E5, which required extra 10' dedication on the south side of Foothill Drive to have the extra dedication on the north side of Foothill. With that one modification, the City Engineer has determined that the applicant has complied with all conditions placed on Tentative Parcel Map No. 20360 that are required prior to final map approval.

The project is located between Bullion Avenue and Split Rock Avenue, south of Boling Drive and North of Foothill Drive. The property is identified as APN's: 0616-261-01 through 12, 22, 23, 24 and 0616-262-01 through 24.

Per the Development Code, the Community Development Director reviewed and approved Tentative Parcel Map No. 20360 on March 10, 2022, and found it exempt from the California Environmental Quality Act.

ENVIRONMENTAL:

No further environmental determinations are necessary.

ALTERNATIVES:

The City Council could choose not to approve the map.

FISCAL IMPACT:

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All fees have been paid by the applicant.

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STAFF REPORT
TO: City Council
FROM: City Engineer
FOR MEETING: Oct 11 2022
SUBJECT: Neighborhood Safety Project, HSIPL-5448(009).

RECOMMENDATION:

The City Council:

1. Adopt the design of the project represented by the Plans and Specifications for the "Twentynine Palms Neighborhood Safety Project",

3. Authorize the City Manager to execute all documents necessary to enter into the contract, including any necessary amendments thereto.

ORDER OF PROCEDURE:

Request Staff Report (City Manager Presenting)
Council Questions of Staff
Receive Public Comment
Council Discussion
Motion/Second
Call the Question
ATTACHMENTS:
• Neighborhood exibit
• CTWP-0002_100PercentSetcompressed signed_compressed

8.5x11
•
GeneralProvisions_v2_02012022
copy
• TechnicalSpecs_v2_02012022
copy
BACKGROUND:

On September 22, 2022, four bids were received for the "Twentynine Palms Neighborhood Safety Project." The project includes upgrading intersection pavement markings, installing advance flashing beacons for advance warning, and chip sealing various streets. The project's location is within various residential areas south of Two Mile Rd, North of Baseline Rd, East of Encelia Ave, and west of Elm Ave.

See attached location map. Page 33 of 234
The following are the bid results:

Company Bid Amount
VSS International, Inc. $781,120.00
Pavement Coatings $795,597.34
Doolittle Construction $914,408.38
Copp Contracting $932,667.76
The project was advertised in accordance with the California Public Contracts Code. All bids came in below the engineer’s estimate of $1,039,547.79.

ENVIRONMENTAL:

The environmental document was approved by Caltrans on October 1, 2021.

ALTERNATIVES:

The City Council could reject the bids and re-advertise the project.

FISCAL IMPACT:

Both the design and the construction phases of the project are 100% Federally Funding as a result of an approved HSIP grant application.

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