(iii) The proposed wage rate, including any bona fide
fringe bene?ts, bears a reasonable relationship to the
wage rates contained in the wage determination.
(2) If the contractor and the laborers and mechanics to be employed in the classi?cation (if known), or their
representatives, and the contracting officer agree on the classi?cation and wage rate (including the amount designated for fringe bene?ts where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, US.
Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve, modify, or disapprove every additional classi?cation action within 30 days of receipt and so advise the contracting officer or will notify the contracting of?cer within the 30-day period that additional time is necessary.
(3) In the event the contractor, the laborers or mechanics to be employed in the classi?cation or their representatives, and the contracting of?cer do not agree on the proposed classi?cation and wage rate (including the amount
designated for fringe bene?ts, where appropriate), the
contracting of?cer shall refer the questions, including the views of all interested parties and the recommendation ofthe contracting of?cer, to the Administrator for determination.
The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting of?cer or will notify the contracting of?cer within the 30-day period that additional time is necessary.
(4) The wage rate (including fringe bene?ts where
appropriate) determined pursuant to paragraphs 1.b.(2) or 1.b.(3) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classi?cation.
c. Whenever the minimum wage rate prescribed in the
contract for a class of laborers or mechanics includes a fringe bene?t which is not expressed as an hourly rate, the contractor shall either pay the bene?t as stated in the wage determination or shall pay another bona ?de fringe bene?t or an hourly cash equivalent thereof.
d. Ifthe contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona ?de fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request ofthe contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
2. Withholding (29 CFR 55)
The contracting agency shall upon its own action or upon written request of an authorized representative of the
Department of Labor, withhold or cause to be withheld from the contractor under this contract, or any other Federal contract with the same prime contractor, or any other federallyassisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics,
including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the contracting agency may, after written notice to the contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.
3. Payrolls and basic records (29 CFR 55)
a. Payrolls and basic records relating thereto shall be maintained by the contractor during the course ofthe work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classi?cation, hourly rates of wages paid (including rates of contributions or costs anticipated for bona ?de fringe benefits or cash equivalents thereof of the types described in section l(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the
Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section i(b)(2)(B) of the DavisBacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such bene?ts. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration ofthe apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
b.(1) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the contracting agency. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH—347 is
available for this purpose from the Wage and Hour Division Web site. The prime contractor is responsible for the
submission of copies of payrolls by all subcontractors.
Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to the contracting agency for transmission to the State DOT, the FHWA or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the contracting agency. (2) Each payroll submitted shall be accompanied by a
“Statement of Compliance," signed by the contractor or
subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:
(i) That the payroll for the payroll period contains the information required to be provided under 29 CFR
5.5(a)(3)(ii), the appropriate information is being
maintained under 29 CFR 5.5(a)(3)(i), and that such
information is correct and complete;
(ii) That each laborer or mechanic (including each
helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned. without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than
permissible deductions as set forth in 29 CFR part 3;
(iii) That each laborer or mechanic has been paid not
less than the applicable wage rates and fringe bene?ts or cash equivalents for the classification of work performed, as speci?ed in the applicable wage determination incorporated into the contract.
(3) The weekly submission of a properly executed
certification set forth on the reverse side of Optional Form WH—347shall satisfy the requirement for submission ofthe “Statement of Compliance” required by paragraph 3.b.(2) of this section.
(4) The falsi?cation of any of the above certi?cations may subject the contractor or subcontractor to civil or criminal prosecution under 18 U.S.C. 1001 and 31 USC. 231.
c. The contractor or subcontractor shall make the records required under paragraph 3.a. of this section available for inspection, copying, or transcription by authorized
representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. Ifthe contractor or subcontractor fails to submit the required records or to make them available, the FHWA may, after written notice to the contractor, the contracting agency or the State DOT, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12.
4. Apprentices and trainees (29 CFR 55)
a. Apprentices (programs of the USDOL).
Apprentices will be permitted to work at less than the
predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona ?de apprenticeship program registered with the US. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Of?ce, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship
program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship
Training, Employer and Labor Services or a State
Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice.
The allowable ratio of apprentices to journeymen on the job site in any craft classi?cation shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. in addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is
performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate speci?ed in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. Ifthe
apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable
classification. Ifthe Administrator determines that a different practice prevails for the applicable apprentice classification. fringes shall be paid in accordance with that determination.
In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency
recognized by the Office, withdraws approval of an
apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
b. Trainees (programs of the USDOL).
Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S.
Department of Labor, Employment and Training
Administration.
The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the
Employment and Training Administration.
Every trainee must be paid at not less than the rate specified in the approved program for the trainee‘s level of progress. expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe bene?ts, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the
Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the
corresponding journeyman wage rate on the wage
determination which provides for less than full fringe bene?ts for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classi?cation of work actually performed.
In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed.
In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
c. Equal employment opportunity. The utilization of
apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity
requirements of Executive Order 11246, as amended, and 29 CF R part 30.
d. Apprentices and Trainees (programs of the US. DOT).
Apprentices and trainees working under apprenticeship and skill training programs which have been certi?ed by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not
subject to the requirements of paragraph 4 of this Section IV. 23 CFR 230.111(e)(2). The straight time hourly wage rates for apprentices and trainees under such programs will be
established by the particular programs. The ratio of
apprentices and trainees to journeymen shall not be greater than permitted by the terms of the particular program.
5. Compliance with Copeland Act requirements. The
contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract as provided in 29 CFR 5.5.
6. subcontracts. The contractor or subcontractor shall insert Form FHWA-1273 in any subcontracts and also require the subcontractors to include Form FHWA-1273 in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5.
7. Contract tennination: debarment. A breach of the
contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act
requirements. All rulings and interpretations of the DavisBacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract as provided in 29 CFR 55.
9. Disputes concerning labor standards. As provided in 29 CFR 5.5, disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the US. Department of Labor, or the employees or their
representatives.
10. Certification of eligibility (29 CFR 55)
a. By entering into this contract, the contractor certi?es that neither it (nor he or she) nor any person or firm who has an interest in the contractor's ?rm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
b. No part of this contract shall be subcontracted to any person or ?rm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). c. The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC. 1001.
V. CONTRACT WORK HOURS AND SAFETY STANDARDS
ACT
Pursuant to 29 CFR 5.5(b), the following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the
Contract Work Hours and Safety Standards Act. These
clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchmen and guards.
1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any
workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-halftimes the basic rate of pay for all hours worked in excess of forty hours in such workweek. 29 CFR
5.5. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph 1 of this section, the contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages, In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and
guards, employed in violation of the clause set forth in paragraph 1 of this section, in the sum currently provided in 29 CFR 5.5(b)(2)* for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph 1 of this section. 29 CFR 55.
* $27 as of January 23, 2019 (See 84 FR 213-01, 218) as may be adjusted annually by the Department of Labor; pursuant to the Federal Civil Penalties Inflation Adjustment Act of 1990).
3. Vi?thholding for unpaid wages and liquidated damages.
The FHWA or the contacting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the
contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor. such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph 2 of this section. 29 CFR 5.5.
4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs 1 through 4 of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs 1 through 4 of this section. 29 CFR 5.5.
VI. SUBLETTING OR ASSIGNING THE CONTRACT
This provision is applicable to all Federal-aid construction contracts on the National Highway System pursuant to 23 CFR 635.116.
1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage ifspecified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items may be performed by subcontract and the amount of any such
specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635116).
a. The term “perform work with its own organization” in paragraph 1 of Section VI refers to workers employed or leased by the prime contractor, and equipment owned or
rented by the prime contractor, with or without operators.
Such term does not include employees or equipment of a
subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be
included in this term ifthe prime contractor meets all of the following conditions: (based on longstanding interpretation) (1) the prime contractor maintains control over the
supervision of the day-to-day activities of the leased
employees;
(2) the prime contractor remains responsible for the quality of the work of the leased employees;
(3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the
submission of payrolls, statements of compliance and all other Federal regulatory requirements.
b. "Specialty items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations quali?ed and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 23 CFR 635.102.
2. Pursuant to 23 CFR 635.116(a), the contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the
contractor under the contract provisions.
3. Pursuant to 23 CFR 635.116(c), the contractor shall furnish (a) a competent superintendent or supervisor who is employed by the ?rm, has full authority to direct performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engineering services) as the contracting of?cer determines is necessary to assure the performance of the contract.
4. No portion ofthe contract shall be sublet, assigned or otherwise disposed of except with the written consent of the contracting of?cer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the ful?llment of the contract. Written consent will be given only after the
contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract, (based on longstanding interpretation of 23 CFR 635.116).
5. The 30-percent self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self-performance requirements. 23 CFR 635.116(d).
VII. SAFETY: ACCIDENT PREVENTION
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.
1. In the performance of this contract the contractor shall comply with all applicable Federal. State, and local laws governing safety, health, and sanitation (23 CFR Part 635).
The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of
employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract. 23 CFR 635.108.
2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any
subcontractor shall not permit any employee. in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR Part 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 29 CFR 1926.10.
3. Pursuant to 29 CFR19263, it is a condition of this contract that the Secretary of Labor or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance
with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 USC.
3704).
VIII. FALSE STATEMENTS CONCERNING HIGHWAY
PROJECTS
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts.
In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federalaid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsi?cation, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any
misunderstanding regarding the seriousness of these and similar acts, Form FHWA-1022 shall be posted on each
Federal-aid highway project (23 CFR Part 635) in one or more places where it is readily available to all persons concerned with the project:
18 U,S.C. 1020 reads as follows:
"Whoever, being an of?cer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, ?rm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used orto be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, speci?cations, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or Whoever knowingly makes any false statement, false representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or Whoever knowingly makes any false statement or false representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 11, 1916, (39 Stat. 355), as amended and supplemented; Shall be fined under this title or imprisoned not more than 5 years or both."
IX. IMPLEMENTATIONOF CLEAN AIR ACT AND FEDERAL
WATER POLLUTIONCONTROL ACT (42 U.S.C. 7606; 2
CFR 200.88; 3011738)
This provision is applicable to all Federal-aid construction contracts in excess of $150,000 and to all related
subcontracts. 48 CFR 2101; 2 CFR 200326.
By submission of this bid/proposal or the execution of this contract or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, subcontractor, supplier, or vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401—7671q) and the Federal Water Pollution Control Act, as amended (33 USC. 1251-1387). Violations must be reported to the Federal Highway Administration and the Regional Office of the Environmental Protection Agency. 2 CFR Part 200, Appendix II.
The contractor agrees to include or cause to be included the requirements of this Section in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements. 2 CFR 200,326.
X. CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION
This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more - as de?ned in 2 CFR Parts 180 and 1200. 2 CFR 180.220 and 1200220.
1. Instructions for Certification — First Tier Participants:
a. By signing and submitting this proposal, the prospective ?rst tier participant is providing the certification set out below. b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certi?cation or an explanation shall disqualify such a person from participation in this transaction. 2 CFR 180.320.
c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. 2 CFR 180.325.
d. The prospective first tier participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certi?cation was erroneous when submitted or has become erroneous by reason of changed
circumstances. 2 CFR 180,345 and 180.350.
e. The terms "covered transaction," "debarred,"
"suspended,“ “ineligib|e," "participant," "person," "principal," and "voluntarily excluded," as used in this clause. are defined in 2 CFR Parts 180, Subpart I, 180.900-180.1020. and 1200. “First Tier Covered Transactions" refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions" refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant
who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). “Lower Tier Participant" refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as
subcontractors and suppliers).
f. The prospective ?rst tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 2 CFR 180.330.
g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled “Certi?cation Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 180.300.
h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certi?cation is erroneous. 2 CFR 180.300; 180.320, and 180.325. A participant is responsible for
ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. 2 CFR 180.335. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (httgsz//www.sam.gov/). 2 CFR
180.300, 180.320, and 180.325.
i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certi?cation required by this clause.
The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. 2 CFR180325.
I121-I
2. Certification Regarding Debarment, Suspension,
ineligibility and Voluntary Exclusion — First Tier
Participants:
a. The prospective first tier participant certi?es to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal
department or agency, 2 CFR 180335;.
(2) Have not within a three-year period preceding this
proposal been convicted of or had a civiljudgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery. bribery, falsification or destruction of records, making false statements, or receiving stolen property, 2 CFR 180.800:
(3) Are not presently indicted for or othenrvise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification, 2 CFR 180.700 and 180.800; and
(4) Have not within a three-year period preceding this
application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. 2 CFR 180.335(d).
(5) Are not a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 4200.6 implementing appropriations act requirements): and
(6) Are not a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and
administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability (USDOT Order 4200.6 implementing appropriations act requirements).
b. Where the prospective participant is unable to certify to any of the statements in this certi?cation, such prospective participant should attach an explanation to this proposal. 2 CFR 180.335 and 180.340.
3. instructions for Certification - Lower Tier Participants:
(Applicable to all subcontracts, purchase orders, and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more — 2 CFR Parts 180 and 1200). 2 CFR180220 and 1200.220.
a. By signing and submitting this proposal, the prospective lower tier participant is providing the certi?cation set out below. b. The oerti?cation in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. if it is later determined that the prospective lower tier participant knowingly rendered an erroneous certi?cation, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies. including suspension and/or debarment.
c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certi?cation was erroneous by reason of changed circumstances. 2 CFR 180.365.
d. The terms "covered transaction," "debarred,"
“suspended," "ineligible," "participant." “person," "principal," and ''voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180, Subpart i, 180.900 — 180.1020, and 1200.
You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those
regulations. “First Tier Covered Transactions" refers to any covered transaction between a recipient or subrecipient of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant" refers to the participant who has entered into a covered transaction with a recipient or subrecipient of Federal funds (such as the prime or general contractor). "Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers).
e. The prospective lower tier participant agrees by
submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated. 2 CFR 1200.220 and 1200.332.
f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certi?cation Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,“ without modi?cation, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. 2 CFR 180.220 and 1200.220.
g. A participant in a covered transaction may rely upon a certi?cation of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certi?cation is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the System for Award Management website (https://www.sam.gov/), which is compiled by the General Services Administration. 2 CFR
180.300, 180.320, 180.330, and 180.335.
h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certi?cation required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2 CFR 180.325.
titty:
Certification Regarding Debarment, Suspension,
ineligibility and Voluntary Exclusion--Lower Tier
Participants:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals:
(a) is presently debarred, suspended, proposed for debarment. declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, 2 CFR 180.355;
(b) is a corporation that has been convicted of a felony violation under any Federal law within the two-year period preceding this proposal (USDOT Order 42006 implementing appropriations act requirements); and
(c) is a corporation with any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (USDOT Order 4200.6 implementing appropriations act
requirements)
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant should attach an explanation to this proposal.
x*x*n XI. CERTIFICATION REGARDING USE OF CONTRACT
FUNDS FOR LOBBYING
This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed
$100,000. 49 CFR Part 20, App. A.
1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in?uencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan. or cooperative agreement. b. if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an of?cer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 USC. 1352. Any person who fails to ?le the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
3. The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier
subcontracts. which exceed $100,000 and that all such
recipients shall certify and disclose accordingly.
XII. USE OF UNITED STATES-FLAG VESSELS:
This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, or any other covered transaction. 46 CFR Part 381.
This requirement applies to material or equipment that is acquired for a speci?c Federal-aid highway project. 46 CFR 3817. it is not applicable to goods or materials that come into inventories independent of an FHWA funded-contract.
When oceanic shipments (or shipments across the Great
Lakes) are necessary for materials or equipment acquired for a specific Federal-aid construction project, the bidder, proposer, contractor, subcontractor, or vendor agrees:
1. To utilize privately owned United States-flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment. material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States-?ag commercial vessels. 46 CFR 3817.
2. To furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill-of-Iading in English for each shipment of cargo described in paragraph (b)(1) of this section to both the Contracting Of?cer (through the prime contractor in the case of subcontractor bills-of-Iading) and to the Office of Cargo and Commercial Sealift (MAR—620),Maritime
Administration. Washington, DC 20590. (MARAD requires
copies of the ocean carrier's (master) bills of lading, certified onboard, dated, with rates and charges. These bills of Iading may contain business sensitive information and therefore may be submitted directly to MARADby the Ocean Transportation Intermediary on behalf of the contractor). 46 CFR 3817.
ATTACHMENT A - EMPLOYMENT AND MATERIALS
PREFERENCE FOR APPALACHIAN DEVELOPMENT
HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS
ROAD CONTRACTS (23 CFR 633, Subpart B, Appendix B)
This provision is applicable to all Federal-aid projects funded under the Appalachian Regional Development Act of 1965.
1. During the performance of this contract, the contractor undertaking to do work which is, or reasonably may be, done as on-site work, shall give preference to qualified persons who regularly reside in the labor area as designated by the DOL wherein the contract work is situated, or the subregion, or the Appalachian counties of the State wherein the contract work is situated, except:
a. To the extent that qualified persons regularly residing in the area are not available.
b. For the reasonable needs of the contractor to employ supervisory or specially experienced personnel necessary to assure an efficient execution of the contract work.
c. For the obligation of the contractor to offer employment to present or former employees as the result of a lawful collective bargaining contract, provided that the number of nonresident persons employed underthis subparagraph (1c) shall not exceed 20 percent of the total number of employees employed by the contractor on the contract work, except as provided in subparagraph (4) below.
2. The contractor shall place a job order with the State Employment Service indicating (a) the classi?cations of the laborers, mechanics and other employees required to perform the contract work, (b) the number of employees required in each classi?cation, (c) the date on which the participant estimates such employees will be required, and (d) any other pertinent information required by the State Employment
Service to complete the job order form. The job order may be placed with the State Employment Service in writing or by telephone. If during the course of the contract work, the information submitted by the contractor in the original job order is substantially modified, the participant shall promptly notify the State Employment Service.
3. The contractor shall give full consideration to all qualified job applicants referred to him by the State Employment
Service. The contractor is not required to grant employment to any job applicants who, in his opinion, are not quali?ed to perform the classification of work required.
4. If, within one week following the placing of a job order by the contractor with the State Employment Service, the State Employment Service is unable to refer any qualified job applicants to the contractor, or less than the number
requested, the State Employment Service willforward a certi?cate to the contractor indicating the unavailability of applicants. Such certificate shall be made a part of the contractor's permanent project records. Upon receipt of this certi?cate, the contractor may employ persons who do not normally reside in the labor area to fill positions covered by the certi?cate, notwithstanding the provisions of subparagraph (1 c) above.
5. The provisions of 23 CFR 633.207(e) allow the
contracting agency to provide a contractual preference for the use of mineral resource materials native to the Appalachian region.
6. The contractor shall include the provisions of Sections 1 through 4 of this Attachment A in every subcontract for work which is. or reasonably may be, done as on-site work.
13 Page 261 of 322
STAFF REPORT
TO: City Council
FROM: City Clerk
FOR MEETING: May 09 2023
SUBJECT: The Process of Selecting Mayor and Mayor Pro Tem Each Year - Future Agenda Item Request.
RECOMMENDATION:
The City Council review the current process of selecting a Mayor and Mayor Pro Tem each year and potentially give direction on a new process.
ORDER OF PROCEDURE:
Request Staff Report (City Clerk Presenting)
Council Questions of Staff
Request Public Comment
Council Discussion
Motion/Second
Discussion of Motion
Call the Question
BACKGROUND:
When the City incorporated in November of 1987, the original City Council developed a selection procedure for the Mayor and Mayor Pro Tem seats that would provide stability to the City Council and allow for orderly succession. The selection procedure adopted by the City Council established that the Councilmembers ascend to the Mayor's seat and the order of succession is determined by the number of votes received in the elections.
Since the Mayor and Mayor Pro Tem change annually, as the Mayor Pro Tem ascends to the Mayor's seat, the individual who received the next highest votes becomes the Mayor Pro Tem. As was indicated earlier, this system allows for an orderly succession of City Councilmembers.
With the changing of an at large Community to Districts, this process MAY need to be adjusted. Staff is looking for Council direction, if appropriate. The current process has been in place for, at a minimum, 25+ years, and past practice has been policy.
ENVIRONMENTAL:
Not Applicable.
ALTERNATIVES:
The City Council could choose to keep the current process, appoint a person(s) to serve without consideration of votes, consider one or two-year terms as Mayor, or suggest another option.
FISCAL IMPACT: Page 263 of 322
None anticipated.
STAFF REPORT
TO: City Council
FROM: Finance Director
FOR MEETING: May 09 2023
SUBJECT: Preliminary 2-Year Project Phoenix Funds Budget FY 2023-24 & 2024-25.
RECOMMENDATION:
Staff is presenting the preliminary Two-Year Special Funds Budget for Fiscal Year 2023/24 & 2024/25 for initial Council review and direction.
ORDER OF PROCEDURE:
Request Staff Report (Finance Director Presenting)
Council Questions of Staff
Request Public Comment
Council Discussion
Motion/Second
Discussion of Motion
Call the Question
ATTACHMENTS:
• Preliminary 2-Year Project
Phoenix Funds Budget FY
2023-24 & 2024-25
• PowerPoint Presentation PP
Funds 2-Year Budget FY 2023-
24 and 2024-25
BACKGROUND:
The Finance Director is presenting this preliminary two-year Project Phoenix Funds Budget for Fiscal Year 2023- 24 & 2024-25 for initial Council review and direction. Council is not required to approve this preliminary budget today; however, the final budget needs to be approved before the beginning of the new fiscal year which begins July 1, 2023.
Project Phoenix Funds account for the activities associated with the City’s downtown revitalization project which is expected to be fully completed during FY 2023-24, with the exception of the Project Phoenix Housing funds.
The funding for the remainder of capital improvements at Project Phoenix (PP) is as follows:
Project Type: Amount Funding Source
PP Package Treatment Plant $2,066,507 EDA Grant/City Match Store Improvements $ 266,439 General Capital
Multi-Purpose Facility Fixtures $ 34,040 General Capital Public Art $ 15,000 General Capital
TOTAL $2,381,986
The Project Phoenix Housing fund has fund balance of $1.1M which is comprised of $684K from bond proceed reserves and $416K from the sale of the hotel property at Project Phoenix. These funds have not been committed to a specific project.
ENVIRONMENTAL:
Not applicable.
ALTERNATIVES:
The City Council could reject, add, or reduce any of Staff’s spending recommendations.
FISCAL IMPACT:
A balanced budget.
APPROVED
2/28/23
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
10-0000 REVENUE
4715 EV Charger Grant 8,892 $ 140,831 $ - $ - $ - $ - $ 4716 Project Phoenix-JT Visitor Cultral Center - $ 1,783,642 $ 216,358 $ - $ - $ - $ 4718 Prop 68-Project Phoenix Funds - $ - $ 177,952 $ - $ - $ - $ Reserves 426,984 $ 1,083,397 $ 76,267 $ 428,131 $ 315,479 $ - $ TOTAL REVENUE 435,876 $ 3,007,870 $ 470,577 $ 428,131 $ 315,479 $ - $ 10-1014 EXPENDITURES
6244 Project Phoenix - Miscellaneous Expense - $ - $ 1,868 $ 2,000 $ - $ - $ 6364 Project Phoenix - Site Planning 22,281 $ 2,857 $ - $ - $ - $ - $ 6365 Preliminary Design & Engineering 38,997 $ 49,085 $ 9,281 $ 15,000 $ - $ - $ 6366 Project Phoenix - Site Improvements - $ 142,653 $ 13,559 $ 15,000 $ - $ - $ 6806 Project Phoenix-JT Visitor Cultural Center 560,005 $ 1,427,219 $ - $ - $ - $ - $ 6829 EV Charger + City Match - $ 182,148 $ 2,216 $ 1,000 $ - $ - $ 6830 Project Phoenix - Public Art - $ - $ - $ 15,000 $ 15,000 $ - $ 6831 Project Phoenix - Store Front Improvements 990 $ 43,330 $ 39,241 $ 306,670 $ 266,439 $ - $ 6832 Project Phoenix - Grand Opening Celebretion - $ 13,863 $ - $ - $ - $ - $ 6833 Project Phoenix - Street Furniture - $ 63,751 $ 6,930 $ 36,249 $ - $ - $ 6834 Project Phoenix - Monument Sign - $ 21,545 $ - $ - $ - $ - $ 6835 Project Phoenix - Meeting Room/Kitchen 62,327 $ 391,295 $ - $ - $ - $ - $ 6836 Project Phoenix - Store - Conex Box - $ 9,095 $ - $ - $ - $ - $ 6844 Project Phoenix - Architecture - $ 3,416 $ - $ - $ - $ - $ 6849 Project Phoenix-City Funds - Community Center 30,580 $ 31,343 $ - $ - $ - $ - $ 6849 Project Phoenix-Prop 68 - Community Center - $ 194,454 $ - $ - $ - $ - $ 6850 Transfer Out - $ 177,925 $ - $ - $ - $ - $
6906 Project Phoenix-Multi-Purpose Facility Fixtures - $ 102,788 $ 3,172 $ 37,212 $ 34,040 $ - $ 6975 Project Phoenix - Roads 271,809 $ (10,866) $ - $ - $ - $ - $ TOTAL EXPENDITURES 986,989 $ 2,845,901 $ 76,267 $ 428,131 $ 315,479 $ - $
CITY OF TWENTYNINE PALMS
PROJECT PHOENIX FUNDS BUDGET
FISCAL YEAR 2023-2024
AND FISCAL YEAR 2024-2025
The Capital Improvement Fund tracks grants and projects that aren't related to Community Development Block Grants.
GENERAL CAPITAL PROJECTS FUND
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
11-0000 REVENUE
4245 Interest - $ - $ - $ - $ - $ - $
4400 Community Development
Block Grant 196,032 $ 63,781 $ 85,000 $ 85,000 $ - $ - $ Reserves - $ - $ - $ - $ - $ - $
TOTAL REVENUE 196,032 $ 63,781 $ 85,000 $ 85,000 $ - $ - $ 11-1014 EXPENDITURES
6844 Project Phoenix-Architecture 170,980 $ 54,533 $ - $ - $ - $ - $ 6906 Project Phoenix-Multi-Purpose Facility Fixtures - $ - $ 85,000 $ 85,000 $ - $ - $ TOTAL EXPENDITURES 170,980 $ 54,533 $ 85,000 $ 85,000 $ - $ - $
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Community Development Block Grants (CDBG) are funded by the Federal Government and administered by the County. In order to benefit as many citizens as possible, the funds are used for parks and public buildings.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
14-0000 REVENUE
4245 Interest - $ - $ - $ - $ - $ - $
4264 Fire Impact Fees - $ - $ - $ - $ - $ - $
Reserves 35,988 $ 21,925 $ - $ - $ - $ - $
TOTAL REVENUE 35,988 $ 21,925 $ - $ - $ - $ - $
14-1014 EXPENDITURES
6513 Fire Sprinkler Project Phoenix 35,988 $ 21,925 $ - $ - $ - $ - $ TOTAL EXPENDITURES 35,988 $ 21,925 $ - $ - $ - $ - $
FIRE IMPACT FEE FUND
This Fund was created to track the collection and use of impact fees collected when building permits are issued. The purpose is to provide additional equipment for the Fire Department.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
21-0000 REVENUE
4245 Interest 947 $ - $ - $ - $ - $ - $
4432 RMRA SB1 542,400 $ 515,925 $ - $ - $ - $ - $
Reserves 67,059 $ - $ - $ - $ - $ - $
TOTAL REVENUE 610,406 $ 515,925 $ - $ - $ - $ - $
21-1014 EXPENDITURES
6975 Project Phoenix Roads-Tamarisk, Yucca,
Smoke Tree & Cholla 610,406 $ 515,925 $ - $ - $ - $ - $ TOTAL EXPENDITURES 610,406 $ 515,925 $ - $ - $ - $ - $
RMRA Funds are derived from a per gallon fuel excise tax, diesel fuel sales tax and vehicle registartion fee. These funds are used on roads for major work rather then day to day repairs.
ROAD MAINTENANCE REHAB ACCOUNT (RMRA) SB1
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
27-0000 REVENUE
4245 Interest - $ - $ - $ - $ - $ - $
4455 Measure I Distribution - $ 225,195 $ - $ - $ - $ - $ Reserves - $ - $ - $ - $ - $ - $
TOTAL REVENUE - $ 225,195 $ - $ - $ - $ - $
27-1014 EXPENDITURES
6975 Project Phoenix Roads-Tamarisk, Yucca,
Smoke Tree & Cholla - $ 225,195 $ - $ - $ - $ - $
TOTAL EXPENDITURES - $ 225,195 $ - $ - $ - $ - $
MEASURE "I" FUNDS BUDGET 2010 TO 2040
Measure I funds are derived from a one-half percent addition to the sales taxes approved by voters of the county. The funds are for use on roads for major work rather then dayto- day repairs.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
61-0000 REVENUE
4252 Project Phoenix State Specified Grant 452,083 $ 4,134,592 $ - $ - $ - $ - $ TOTAL REVENUE 452,083 $ 4,134,592 $ - $ - $ - $ - $
61-1014 EXPENDITURES
6359 Project Management 246,344 $ 427,390 $ - $ - $ - $ - $ 6365 Design & Engineering 119,869 $ 25,304 $ - $ - $ - $ - $ 6366 Site Improvement 1,749,504 $ 739,842 $ - $ - $ - $ - $ 6844 Architecture 159,263 $ 27,237 $ - $ - $ - $ - $
6847 Undergrounding-20b 47,517 $ (35,348) $ - $ - $ - $ - $ 6849 Project Phoenix-City Funds - Community Center 232,234 $ 756,343 $ - $ - $ - $ - $ TOTAL EXPENDITURES 2,554,731 $ 1,940,768 $ - $ - $ - $ - $ The City has a downtown revitalization project that consists of public buildings and housing. This Funding source is a Grant from the State of California Department of Parks and Recreation.
PROJECT PHOENIX STATE SPECIFIED GRANT $6 MILLION
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
76-0000 REVENUE
4245 Interest 554 $ 1,059 $ 1,481 $ 1,400 $ - $ - $
4890 Other/Miscellaneous Revenue 30,250 $ - $ - $ - $ - $ - $ Bond Reserves - $ - $ 13,068 $ 13,978 $ - $ - $
TOTAL REVENUE 30,804 $ 1,059 $ 14,549 $ 15,378 $ - $ - $ 76-1014 EXPENDITURES
6244 Miscellaneous Expense 2,025 $ - $ - $ - $ - $ - $
6359 Project Management 119,467 $ 140,900 $ - $ - $ - $ - $ 6362 Building & Safety 4,515 $ 3,780 $ - $ - $ - $ - $
6364 Site Planning 319,769 $ 39,829 $ - $ - $ - $ - $
6365 Design & Engineering 17,677 $ 4,280 $ - $ - $ - $ - $ 6366 Site Improvements 57,431 $ 313,002 $ 706 $ 234 $ - $ - $ 6841 Legal 18,420 $ 42,803 $ - $ - $ - $ - $
6842 Consulting Service 11,221 $ 139 $ - $ - $ - $ - $
6844 Architecture 20,000 $ 1,809 $ - $ - $ - $ - $
6845 Permits 3,325 $ - $ - $ - $ - $ - $
6849 Project Phoenix-City Funds - Community Center 896,675 $ 3,069,793 $ 13,843 $ 15,144 $ - $ - $ 6850 Transfer Out - $ 17,422 $ - $ - $ - $ - $
6865 Property Acquisition - $ (17,422) $ - $ - $ - $ - $ TOTAL EXPENDITURES 1,470,525 $ 3,616,335 $ 14,549 $ 15,378 $ - $ - $
PROJECT PHOENIX NON-HOUSING
The City has a downtown revitalization project that consists of public buildings and housing.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET * BUDGET
77-0000 REVENUE
4245 Interest 168 $ 710 $ 15,087 $ 5,400 $ - $ - $
Bond Reserves - $ - $ 88,857 $ 102,365 $ 1,100,000 $ - $ TOTAL REVENUE 168 $ 710 $ 103,944 $ 107,765 $ 1,100,000 $ - $ 77-1013 EXPENDITURES
6841 Legal $ - - $ - $ 2,500 $ - $ - $
6842 Consulting Services - $ - $ - $ 25,265 $ - $ - $
6844 Architecture - $ - $ - $ 15,000 $ - $ - $
77-1014
6841 Legal 34,827 $ 1,948 $ 12,026 $ - $ - $ - $
6842 Consulting Services - $ 9,066 $ 6,020 $ - $ - $ - $ 6844 Architecture - $ - $ 13,650 $ - $ - $ - $
6865 Property Acquisition 1,172,895 $ 48,677 $ 72,248 $ 65,000 $ - $ - $ 6975 Roads 98,354 $ - $ - $ - $ - $ - $
TOTAL EXPENDITURES 1,306,076 $ 59,691 $ 103,944 $ 107,765 $ - $ - $ * The $1.1M has not been committed to any particular project thus far.
PROJECT PHOENIX HOUSING
The City has a downtown revitalization project that consists of public buildings and housing.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
80-0000 REVENUE
4252 Project Phoenix State Specified Grant 176,149 $ 97,659 $ - $ - $ - $ - $ 4255 EDA Grant - $ - $ - $ 1,675,680 $ 1,675,680 $ - $
4316 Transfer In - $ 415,547 $ - $ 368,200 $ - $ - $
Reserves - $ - $ 62,049 $ 84,676 $ 390,827 $ - $
TOTAL REVENUE 176,149 $ 513,206 $ 62,049 $ 2,128,556 $ 2,066,507 $ - $ 80-???? EXPENDITURES
1014-6364 Site Planning-Van Dyke 102,799 $ 11,456 $ - $ - $ - $ - $ 1014-6837 Package Treatment Plant - $ - $ - $ 2,043,880 $ 2,043,880 $ - $ 1014-6837 Package Treatment Plant - Design - $ 59,874 $ 62,049 $ 84,676 $ 22,627 $ - $ 1014-6865 Package Treatment Plant - Extension - $ 355,673 $ - $ - $ - $ - $ TOTAL EXPENDITURES 102,799 $ 427,003 $ 62,049 $ 2,128,556 $ 2,066,507 $ - $ This fund was created to account for the cost of providing sewer services to the general public and the user charges by which these costs are recovered.
ENTERPRISE FUND
SEWER FUND
PRELIMINARY TWO-YEAR BUDGET
Budget calendar:April 25th: Preliminary General Fund Budget May 9th: Preliminary Special Funds/Project Phoenix Funds Budgets May 23rd: Proposed General Fund Budget
June 13th: Proposed Special Fund/Project Phoenix Funds Budgets June 27th: Budget Meeting, if needed
STRATEGIC PRIORITIES
1. New Shelter / Animal Control2. Addition of a Sheriff Detective3. Ballfield Lights4. Theatre29 Expansion 5. Housing and Homeless Advisory Committee 6. Events7. IT Improvements8. Debt Financing to pay for major improvements9. Revenue Augmentation to pay for debt financing10.Emergency Response Plan
PRELIMINARY PROJECT PHOENIX FUNDS BUDGET
Project Phoenix Funds account for the
activities associated with the City’s downtown revitalization project that is expected to be completed during FY 2023-24, with the exception of the Project Phoenix Housing Fund.
PRELIMINARY PROJECT PHOENIX FUNDS BUDGET
• Summary
Fiscal Year
2023-24
Revenue Sources
Grants $1,675,680Housing Funds* $1,100,000
*The Project Phoenix Housing fund has fund balance of $1.1M which is comprised of $684K from bond proceed reserves and $416K from the sale of the hotel property at Project Phoenix. These funds have not been committed to a specific project.
PRELIMINARY PROJECT PHOENIX FUNDS BUDGET
Capital Spending Amount Funding Source
PP Package Treatment Plant $2,066,607 EDA Grant/City Match Store Improvements $266,439 General Capital
Multi-purpose Facility Fixtures $34,040 General Capital Public Art $15,000 General Capital
TOTAL $2,381.986
PRELIMINARY PROJECT PHOENIX FUNDS BUDGET
Recommendations:1. Council review and provide direction on Staff’s spending recommendations
Questions/Comments
Thank you
STAFF REPORT
TO: City Council
FROM: Finance Director
FOR MEETING: May 09 2023
SUBJECT: Presentation of the Preliminary Two-Year Special Funds Budget for Fiscal Year 2023-24 & 2024-
25. RECOMMENDATION:
The City Council approve a budget adjustment of $58,000 in the Gas Tax Fund for the acquisition of a street roller needed by Public Works in FY 2022-23.
ORDER OF PROCEDURE:
Request Staff Report (Finance Director Presenting)
Council Questions of Staff
Request Public Comment
Council Discussion
Motion/Second
Discussion of Motion
Call the Question
ATTACHMENTS:
• PowerPoint Presentation -
Preliminary SF Budget - FY
2023-24 & 2024-25
• Preliminary 2-Year Special
Funds Budget FY 2023-24 &
2024-25
BACKGROUND:
The City Manager and Finance Director are presenting this preliminary Special Funds Budget for Fiscal Year 2023- 24 & 2024-25 for review and comment.
Special funds are funds established by the City Council or other agencies to collect money that must be used for a specific project or purpose. Special revenue funds provide an extra level of accountability and transparency to taxpayers and/or ratepayers that their tax or fee dollars will go toward an intended project or purpose.
The funding for capital improvements, capital maintenance (streets), and other capital related projects are proposed at $20,500,785. Project categories are segregated into the following:
Streets $ 2,371,953
Parks $ 1,801,677
Safety $10,430,779
Sewer $ 4,659,788
Other Projects $ 1,236,589
TOTAL $20,500,785
In addition to the above capital improvements, capital maintenance (streets), and other capital related projects, the special funds are addressing the following special tasks:
• Traffic Safety Fund – This fund is for the collection of traffic fines to improve traffic safety; however, due to this revenue sources decreasing significantly since the COVID-19 pandemic with the State diverting this money to the Courts, the fund will be closed in FY 2022-23, and the activity will now be recorded in the General Fund.
• Risk Management Fund - This fund is for the collection of resources, mainly from PARSAC rebates, to use for SIR (Self Insured Retention) and other Risk related expenditures. This fund is merged with the General Fund at year-end for financial reporting purposes.
• Lighting and Landscaping Assessment Districts – A parcel approved assessment district for the benefit of lighting and landscaping within a specific area. The two assessments are the Historic Plaza and Desert Vista housing.
• Public Access TV Fund – A 1% fee on our cable television bills to pay for the access of information by the public. The fee is referred to as PEG (Public, Educational, and Governmental) access channels. • TBID (Tourism Business Improvement District) - A 1.5% fee on our short-term overnight stays in our hotels, motels, and vacation home rentals that benefits the Tourism Marketing, Promotion, and Advertising of our destination. TBID Staff is currently working with legal advisors to determine the feasibility of the TBID's intent to convert from a Parking and Business Improvement Area ("89 Act Law") to a Property and Business Improvement District ("94 Act Law"). By converting to the "94 Act Law, the TBID will be its own entity separate from the City.
( "94 A ct Law")
• Landfill/Land Use Fund – The revenues are from mainly the approved Article 19 fees from the Waste Disposal Agreement (WDA) to pay for costs associated with abatement programs, recycling programs, and household hazardous waste (HHW).
• Successor Agency – The revenues from property tax increments to pay the bond (principal and interest) associated with Project Phoenix and administration of the successor agency. The City has filed its last and final ROPS with the County, pending DOF approval. The County approved the City's request of $25K, adjusted for inflation of 4% each year, for Successor Agency administrative costs and allowance effective FY 2024-25 through FY 4042-43. The admin allowance for FY 2023-24 will be $87K, however, the Admin allowance will decrease to $25K starting in FY 2024-25. • Enterprise Sewer Fund - The revenues collected from sewer service fees are used to pay for the operations and maintenance of the sewer collection system and well monitoring. Operating & Maintenance costs are projected to be $97K and $101K in Year 1 and Year 2, respectively, while charges for services are expected to be approximately $15K per year. The operating deficit in each year will be subsidized by the General Fund.
ENVIRONMENTAL:
Not applicable.
ALTERNATIVES:
The City Council could reject, add, or reduce any of staff’s spending recommendations.
FISCAL IMPACT:
A balanced budget.
PRELIMINARY TWO-YEAR BUDGET
Budget calendar:April 25th: Preliminary General Fund Budget May 9th: Preliminary Special Funds Budget
May 23rd: Proposed General Fund Budget
June 13th: Proposed Special Fund Budget
June 27th: Budget Meeting, if needed
STRATEGIC PRIORITIES
1. New Shelter / Animal Control2. Addition of a Sheriff Detective3. Ballfield Lights4. Theatre29 Expansion 5. Housing and Homeless Advisory Committee 6. Events7. IT Improvements8. Debt Financing to pay for major improvements9. Revenue Augmentation to pay for debt financing10.Emergency Response Plan
PRELIMINARY SPECIAL FUNDS BUDGET
Special funds are funds established by the City
Council or other agencies to collect money that must be used for a specific project or purpose; Special revenue funds provide an extra level of
accountability and transparency to taxpayers and/or ratepayers that their tax or fee dollars will go toward an intended purpose.
PRELIMINARY SPECIAL FUNDS BUDGET
• Summary
Fiscal Year
2024-25
Fiscal Year
2023-24
Revenue Sources
$13,693,504 $157,100 Grants & Contributions [1]
Tax Revenue $2,097,138 $2,227,609Property Tax – SA $943,181 $878,000 [2] Fees $544,670 $560,053General Fund Transfers $335,000 $221,000Financing Proceeds $500,000 $0Other $26,500 $26.500 [1] A total of $ 5.5M in grants has not been secured[2] Successor Agency
PRELIMINARY SPECIAL FUNDS BUDGET
Cumulative
Gain/(Loss) FY AMOUNT
13/14 $965,245
14/15 $850,165 ($115,080)
15/16 $658,700 ($306,545)
16/17 $513,641 ($451,604)
17/18 $736,604 ($228,641)
18/19 $994,720 $29,475
19/20 $1,150,172 $184,927
20/21 $1,190,386 $225,14121/22 $1,303,335 $338,090
22/23 - Forecast $1,317,037 $351,792
23/24 - Proposed $1,479,402 $514,15724/25 - Proposed $1,553,072 $587,827 GAS/SB1 Tax Revenue
PRELIMINARY SPECIAL FUNDS BUDGET
Capital Spending FY 23/24 FY 24/25
Streets $2,371,953 $1,845,792Parks $1,801,677 $50,000
Safety $10,430,779 $0
Sewer Projects $4,659,788 $0
Other Projects $1,236,589 $150,000
TOTAL $20,500,785 $2,045,792
PRELIMINARY SPECIAL FUNDS BUDGET
Street Projects Amount Funding Source
Roads Overlay/Chip Seal $934,380 SB1/Measure I
Street Repairs & Maintenance $847,638 Gas Tax/Measure IChannel at El Rey $378,422 Measure I Street Widening – Cholla Ave. $211,512 Curb, Gutter, & Sidewalk TOTAL $2,371,953
PRELIMINARY SPECIAL FUNDS BUDGET
Park Projects Amount Funding SourceLuckie Park Light Poles $1,600,000 General CapitalBasketball, Tennis, and Ball $160,078 CDBG*Courts Resurfacing ProjectsShade Structures - Luckie Park $21,599 General Capital Well Repair $20,000 General Capital
TOTAL $1,801,677
*Community Development Block Grant
PRELIMINARY SPECIAL FUNDS BUDGET
Safety Projects Amount Funding Source
MLHP $4,201,813 [2]/Measure I [1] Split Rock Bridge
Hatch/Sullivan Bike Path $3,710,926 General CapitalSafe Route 2 School $1,452,450 MLHP/Measure INeighborhood Safety Project $575,000 MLHP/Measure I HSIP Two Mile, Adobe and Utah $490,590 MLHP/Measure I
TOTAL $10,430,779
[1] $3.7M in grants for this project has not been secured[2] Major Local Highway Program
PRELIMINARY SPECIAL FUNDS BUDGET
Amount Funding Source [1] Enterprise Sewer
Wastewater Treatment Plant $2,555,322 Sewer FundCollection System $2,104,466 Sewer Fund TOTAL $4,659,788
[1] $1.9M in grants for this project has not been secured.
PRELIMINARY SPECIAL FUNDS BUDGET
Sewer Fund FY 23/24 FY 24/25Operating Revenue
Charges for services $15,300 $15,683
Operating Expenditures
Collection System Maintenance $61,000 $64,000
Well Monitoring $25,000 $26,250
Permits $2,000 $2,150
Testing/Inspections $9,000 $9,000
Total Operating Expenses $97,000 $101,400
Deficit $(81,700) $(85,717)General Fund Subsidy $81,700 $85,717
PRELIMINARY SPECIAL FUNDS BUDGET
Other Special Funds: Traffic Safety Fund – For Traffic Safety – Due to the decrease in revenue from traffic tickets, this fund will be closed in FY 2022-23 and expenditures will be absorbed by the General Fund. Risk Management Fund - This fund is the collection of resources, mainly from PARSAC rebates, to use for SIR (Self Insured Retention) and other Risk related expenses. This fund is combined with the General Fund for financial reporting purposes. Lighting and Landscaping Assessment Districts – A parcel approved assessment district for the benefit of lighting and landscaping within a specific area. The two assessments are the Historic Plaza and Desert Vista housing. Public Access TV Fund – A 1% fee on our cable television bills to pay for the access of information by the public (Public, Educational, and Governmental, PEG, access channel).
PRELIMINARY SPECIAL FUNDS BUDGET
Other Special Funds, continued: TBID (Tourism Business Improvement District) - A 1.5% fee on our short-term overnight stays in our hotels, motels, and vacation home rentals that benefits the Tourism Marketing, Promotion, and Advertising of our destination. Currently working on conversion from “89 Act Law” to “94 Act Law” to separate from City. Landfill/Land Use Fund – Article 19 Fees for city clean up & recycling. Successor Agencies – Tax Increment to pay the bond (principal and interest) associated with Project Phoenix and administration of the successor agency. City has submitted its last & final ROPS pending DOF approval. Administrative fee is expected to decrease from $87K to $25K starting in FY 2024-25. Enterprise Sewer Fund - The revenues collected from sewer service fees are used to pay for the operations and maintenance of the sewer collection system and well monitoring. The operating deficit in each year will be subsidize by the General Fund.
PRELIMINARY SPECIAL FUNDS BUDGET
Recommendations:1. Council review and provide direction on Staff’s spending recommendations
2. Approve budget adjustment of $58,000 in the Gas Tax
Fund for the acquisition of a roller needed by PW in FY 2022-23.
Questions/Comments
Thank you
APPROVED
2/28/23
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
10-0000 REVENUE
4245 Interest 1,208 $ - $ 433 $ - $ - $ - $
4254 Cares Act of 2020 261,570 $ - $ - $ - $ - $ - $
4316 Transfer In 810,225 $ 4,268,933 $ 120,000 $ 3,558,119 $ 270,000 $ 151,000 $ 4321 LEAP Grant - $ 36,015 $ 23,449 $ 90,535 $ - $ - $
4322 SB2 Planning Grant 108,208 $ 34,953 $ - $ - $ - $ - $ 4323 Major Local Hwy Program/HSIP - $ - $ - $ - $ - $ - $ 4325 Major Local Hwy Program/HBP - $ - $ - $ - $ - $ - $ 4328 Caltrans/HBP - Split Rock 22,488 $ 146,079 $ - $ 58,430 $ - $ - $ 43?? SBCTA - Split Rock - $ - $ - $ 7,570 $ - $ - $
4329 HSIPL Neighborhood Grant - PE 64,947 $ 45,053 $ - $ - $ - $ - $ 4330 SSARP Grant/Cal Trans - $ - $ - $ - $ - $ - $
4??? SBCTA/SCAG - Sullivan Bike Path - $ - $ - $ - $ 3,479,926 $ - $ 4340 I-Bank Energy Project - $ 26,450 $ - $ - $ - $ - $ 4340 I-Bank Ballfield Lights - $ - $ - $ - $ 500,000 $ - $ 4715 EV Charger Grant 8,892 $ 140,831 $ - $ - $ - $ - $ 4717 Trails and Greenway Prop 68 9,463 $ 80,033 $ 479,119 $ 757,450 $ - $ - $ 4719 State Grant - Luckie Park Pool - $ - $ - $ 1,300,000 $ - $ - $ 4829 Caltrans HSIP Grant 153,996 $ - $ - $ - $ - $ - $
4890 Other/Miscellaneous Revenue 30,000 $ - $ - $ - $ - $ - $ Reserves 125,806 $ 19,000 $ 5,239,745 $ 3,797,023 $ 2,479,188 $ - $ TOTAL REVENUE 1,596,803 $ 4,797,347 $ 5,862,746 $ 9,569,127 $ 6,729,114 $ 151,000 $ 10-DEPT EXPENDITURES
6295 Well Repair** 11,742 $ 8,435 $ 17,454 $ 20,000 $ 20,000 $ 50,000 $ 6331 USGB-Groundwater Monitoring - $ - $ - $ - $ - $ - $ 6334 SSARPL - $ - $ - $ - $ - $ - $
6335 Trails Flood Control Plan Prop 68 19,776 $ 81,986 $ 691,219 $ 806,223 $ - $ - $ 6336 Downtown Specific Plan City + Match 108,208 $ 206,188 $ - $ - $ - $ - $ 6351 General Plan/Housing Element Update 14,243 $ 45,222 $ 51,950 $ 90,535 $ - $ - $ 6351 General Plan/Social Equity Element - $ 9,172 $ 30,776 $ 47,800 $ 7,852 $ - $ 6359 Contract & Consulting 8,380 $ - $ - $ - $ - $ - $
6364 Grease Traps 55,000 $ - $ - $ - $ - $ - $
6512 Re Roof City Buildings - $ - $ 141,919 $ 242,669 $ 100,750 $ - $ 6520 Vehicle Replacement - Code Enforcement - $ - $ - $ 40,000 $ 40,000 $ - $ 6520 Vehicle Replacement - Animal Control - $ - $ - $ - $ 105,000 $ - $ 6611 Adobe/SR62 Safety Improvement Project 270 $ - $ - $ - $ - $ - $ 6693 Animal Control Quarantine Building 16,293 $ - $ - $ 200,000 $ 200,000 $ - $ 6694 Animal Control Building - $ - $ 11,518 $ 500,000 $ 488,482 $ - $ 6778 Amboy Bike Path 11,650 $ 104,173 $ - $ - $ - $ - $ 6779 Hatch/Sullivan Bike Path - $ 19,000 $ - $ 250,000 $ 3,710,926 $ - $ 6781 Split Rock Bridge Design + CM 23,242 $ 178,940 $ 21,101 $ 75,900 $ - $ 6787 City Wide Energy Project 703 $ - $ - $ - $ - $ - $ 6803 MBTA Project Phoenix Transfer Station 730 $ (1,619) $ 1,726 $ - $ - $ - $ 6804 Theatre 29/Pioneer Park Prop 68 125,806 $ - $ - $ - $ - $ - $ 6865 Pioneer Park Property Acquisition - $ 173,480 $ 47,980 $ 47,980 $ - $ - $ 6692 Building Improvement - CD/Finance - $ - $ 5,495 $ 250,000 $ 244,505 $ - $ 6852 Shade Structures - Luckie Park 331,240 $ - $ 72,401 $ 94,000 $ 21,599 $ - $ 6852 Shade Structures - City Hall - $ - $ - $ 45,000 $ 45,000 $ - $ 6853 Playground Equipment 59,095 $ - $ - $ - $ - $ - $
6897 Replace Luckie Park Light Poles - $ - $ 14,590 $ 1,000,000 $ 1,600,000 $ - $ 6961 Hwy 62, Curb, Gutter, Sidewalk Encelia 67,617 $ - $ - $ - $ - $ - $ 6962 HSIPL-Neighborhood Safety Project - PE 86,264 $ 47,473 $ - $ - $ - $ - $ 6985 Equipment Replacement Fund - $ - $ - $ 20,000 $ 5,000 $ 3,000 $ 6985 Equipment Replacement Fund - PW Mower - $ - $ - $ 26,000 $ - $ - $ 6987 Hardware & Software Upgrades 81,900 $ - $ - $ - $ - $ - $ 6988 Luckie Park Pool Upgrade - $ 290,183 $ 4,946,669 $ 5,720,620 $ - $ - $ TOTAL EXPENDITURES 1,022,159 $ 1,162,633 $ 6,054,798 $ 9,476,727 $ 6,589,114 $ 53,000 $
CITY OF TWENTYNINE PALMS
SPECIAL FUNDS BUDGET
FISCAL YEAR 2023-2024
AND FISCAL YEAR 2024-2025
GENERAL CAPITAL PROJECTS FUND
The Capital Improvement Fund tracks grants and projects that aren't related to Community Development Block Grants.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
11-0000 REVENUE
4400 Community Development
Block Grant - $ - $ - $ - $ 160,078 $ 150,000 $
4400 CDBG - Homekey Program - $ - $ 511,126 $ 511,126 $ - $ - $ 4400 CDBG - Luckie Park Pool Deck - $ - $ - $ 230,000 $ - $ - $ 4410 Meal Assistance Program 56,266 $ 95,659 $ - $ 62,310 $ - $ - $ Reserves - $ - $ - $ - $ - $ - $
TOTAL REVENUE 56,266 $ 95,659 $ 511,126 $ 803,436 $ 160,078 $ 150,000 $ 11-XXXX EXPENDITURES
6865 Homekey Project - Property Acquisition - $ 511,126 $ - $ - $ - $ - $ 6905 COVID-19 Meal Assistance Progam 56,420 $ 95,505 $ 7,319 $ 62,310 $ - $ - $ 6988 Luckie Park Pool Project - CM - $ - $ 230,000 $ 230,000 $ - $ - $ 6??? Luckie Park Basketball Court, Tennis Courts,
and Ball Courts Resurfucing - $ - $ - $ - $ 160,078 $ - $ 6??? Animal Shelter - $ - $ - $ - $ - $ 150,000 $
TOTAL EXPENDITURES 56,420 $ 606,631 $ 237,319 $ 292,310 $ 160,078 $ 150,000 $
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Community Development Block Grants (CDBG) are funded by the Federal Government and administered by the County. In order to benefit as many citizens as possible, the funds are used for parks and public buildings.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
12-0000 REVENUE
4245 Interest 2,936 $ 2,790 $ 12,408 $ - $ 2,500 $ 2,500 $ 4264 Curb, Gutter & Sidewalk Impact
Fees 136,461 $ 119,075 $ 109,727 $ 85,000 $ 120,000 $ 120,000 $ Reserves - $ - $ - $ 135,596 $ 280,962 $ - $
TOTAL REVENUE 139,397 $ 121,865 $ 122,135 $ 220,596 $ 403,462 $ 122,500 $ 12-4043 EXPENDITURES
6655 Street Widening Desing - Cholla Ave - $ - $ 13,118 $ 24,630 $ 211,512 $ - $ 6920 Safe Route 2 School Master Plan 24,414 $ - $ - $ - $ - $ - $ 6922 Safe Route 2 School Eng/Adm - $ 24,084 $ 20,684 $ 195,966 $ 189,450 $ - $ TOTAL EXPENDITURES 24,414 $ 24,084 $ 33,802 $ 220,596 $ 400,962 $ - $ This Fund was created to track the collection and use of impact fees collected when building permits are issued. The purpose is to provide off-site improvements .
CURB, GUTTER & SIDEWALK IMPACT FEE FUND
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
20-0000 REVENUE
4245 Interest 9 $ - $ - $ - $ - $
4251 Vehicle Code Fines 3,377 $ 3,626 $ 1,845 $ 2,000 $ - $ - $ 4316 Transfer in 10,000 $ 15,000 $ 22,500 $ 30,000 $ - $ - $ Reserves - $ - $ - $ - $ - $ - $
TOTAL REVENUE 13,386 $ 18,626 $ 24,345 $ 32,000 $ - $ - $ 20-4043 EXPENDITURES
6530 Traffic Signal/Lights-SCE 7,636 $ 9,625 $ 20,722 $ 20,000 $ - $ - $ 6531 Signal Maintenance 20,741 $ 8,322 $ 9,915 $ 10,000 $ - $ - $ TOTAL EXPENDITURES 28,377 $ 17,947 $ 30,637 $ 30,000 $ - $ - $
TRAFFIC SAFETY FUND
The source of revenue is a percentage of traffic fines collected for violations within the City. The funds must be expended in a manner that enhances traffic safety. Funds canno be used for police salaries.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
21-0000 REVENUE
4245 Interest - $ 150 $ 4,395 $ - $ - $ - $
4432 RMRA SB1 - $ 74,703 $ 355,859 $ 663,593 $ 684,380 $ 718,599 $ Reserves - $ - $ - $ - $ - $ - $
TOTAL REVENUE - $ 74,853 $ 360,254 $ 663,593 $ 684,380 $ 718,599 $ 21-4043 EXPENDITURES
6772 Overlay by Street Crew - $ - $ 222,534 $ 663,593 $ 684,380 $ 718,599 $ TOTAL EXPENDITURES - $ - $ 222,534 $ 663,593 $ 684,380 $ 718,599 $ ROAD MAINTENANCE REHAB ACCOUNT (RMRA) SB1
RMRA Funds are derived from a per gallon fuel excise tax, diesel fuel sales tax and vehicle registartion fee. These funds are used on roads for major work rather then day to day repairs.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
22-0000 REVENUE
4245 Interest 927 $ 1,129 $ 4,781 $ - $ - $ - $
4432 2032 Gov's Add'l Funds - $ - $ - $ - $ - $ - $
4439 2103 Funds 195,201 $ 235,636 $ 174,119 $ 269,359 $ 274,340 $ 288,057 $ 4440 2106 Funds 96,023 $ 108,748 $ 78,657 $ 117,219 $ 114,805 $ 120,545 $ 4441 2107 Funds 201,703 $ 197,208 $ 162,296 $ 254,696 $ 218,208 $ 229,118 $ 4442 2107.5 Funds 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 4443 2105 Funds 149,059 $ 165,115 $ 119,848 $ 186,615 $ 181,669 $ 190,752 $ 4890 Other/Misc - $ - $ - $ - $ - $ - $
4910 Sale of Assets - $ - $ - $ - $ - $ - $
Reserves - $ - $ - $ - $ 42,616 $ 29,720 $
TOTAL REVENUE 648,913 $ 713,836 $ 545,701 $ 833,889 $ 837,638 $ 864,193 $ 22-4043 EXPENDITURES
5110 Salaries 262,852 $ 300,395 $ 285,609 $ 400,142 $ 415,453 $ 433,591 $ 5235 Vehicle/Cell Allowance 270 $ 1,440 $ 1,337 $ 1,920 $ 1,920 $ 1,920 $ 5250 Insurance 41,768 $ 46,590 $ 43,126 $ 63,005 $ 70,365 $ 72,148 $ 5251 Retirement 27,236 $ 29,970 $ 29,129 $ 39,420 $ 45,405 $ 47,419 $ 5252 Workers Comp 9,145 $ 7,937 $ 10,446 $ 16,006 $ 14,541 $ 17,344 $ 5253 PTO 4,251 $ 4,178 $ 12,014 $ 10,000 $ 5,000 $ 6,000 $ 6210 Electricity 3,025 $ 6,347 $ 5,001 $ 7,299 $ 7,664 $ 8,047 $ 6211 Natural Gas 652 $ 253 $ 507 $ 700 $ 700 $ 700 $
6212 Water 646 $ 253 $ 239 $ 600 $ 600 $ 600 $
6221 Telephone 579 $ 142 $ 187 $ 2,000 $ 300 $ 300 $
6241 Office Supplies - $ 438 $ 540 $ 1,000 $ 1,000 $ 1,000 $ 6251 Training & Meetings - $ - $ - $ 3,000 $ 3,000 $ 3,000 $ 6262 Equipment Repair &
Maintenance 28,572 $ 50,094 $ 20,582 $ 60,000 $ 60,000 $ 55,000 $ 6272 Vehicle Repair &
Maintenance 14,775 $ 14,330 $ 23,517 $ 20,000 $ 20,000 $ 20,000 $ 6291 Building Repair &
Maintenance 1,725 $ 3,115 $ 1,038 $ 6,000 $ 4,000 $ 4,000 $ 6312 Small Equip. & Tools 2,519 $ 2,895 $ 1,359 $ 6,000 $ 4,000 $ 4,000 $ 6327 Equipment Lease 26 $ - $ - $ 1,000 $ 1,000 $ 1,000 $ 6332 Uniforms 3,344 $ 2,451 $ 3,393 $ 4,000 $ 4,000 $ 4,000 $ 6359 Contract Services 8,751 $ 4,573 $ 4,710 $ 4,710 $ 4,946 $ 5,193 $ 6432 Liability and Property
Insurance 32,915 $ 30,265 $ 41,661 $ 41,661 $ 43,744 $ 45,931 $ 6532 Signs & Striping 4,787 $ 2,875 $ - $ 10,000 $ 7,000 $ 7,000 $ 6534 Road Improvement
& Maintenance 1,663 $ 140 $ 286 $ 5,000 $ 5,000 $ 5,000 $ 6536 Asphalt & Concrete 9,433 $ 309 $ 93 $ 15,000 $ 15,000 $ 15,000 $ 6537 Emergency Road Work 139 $ 1,331 $ - $ 8,000 $ 3,000 $ 3,000 $ 6556 Street Lighting-SCE 46,954 $ 52,189 $ 44,410 $ 57,000 $ 55,000 $ 55,000 $ 6765 Sign Material 34,843 $ 36,553 $ 6,698 $ 40,426 $ 35,000 $ 38,000 $ 6850 Admin Fees Transferred to GF 10,000 $ 10,000 $ 7,500 $ 10,000 $ 10,000 $ 10,000 $ TOTAL EXPENDITURES 550,870 $ 609,063 $ 543,382 $ 833,889 $ 837,638 $ 864,193 $
GAS TAX FUND
Also referred to as the Highway Users Tax is derived from $.18 per gallon of gasoline sold. Revenue is divided between the State, cities and counties. The funds must be spent on street repair and maintenance within the roadway, and cannot be used to widen or extend a road.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
23-0000 REVENUE
4245 Interest 160 $ 23 $ 91 $ - $ - $ - $
Reserves - $ - $ - $ 5,859 $ - $ - $
TOTAL REVENUE 160 $ 23 $ 91 $ 5,859 $ - $ - $
23-4043 EXPENDITURES
6351 Signal Maintenance - $ - $ 5,692 $ - $ - $ - $
6823 Message Board 28,615 $ - $ - $ 5,859 $ - $ - $
6972 Micro Surfacing Projects - $ - $ - $ - $ - $ - $
TOTAL EXPENDITURES 28,615 $ - $ 5,692 $ 5,859 $ - $ - $ TCRF LOAN REPAYMENT SB1
The source of revenue is a loan repayment from the State for the Traffic Congestion Relief Fund (TCRF). TCRF is a percentage of traffic fines collected for violations within the City
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
26-0000 REVENUE
4720 HSIPL Neighborhood Safety Project - Construction - $ - $ - $ 1,040,000 $ 500,000 $ - $ 4721 Split Rock Bridge Construction - Calgrants* $ - - $ - $ 2,175,400 $ 3,234,665 $ - $ 4721 Split Rock Bridge Construction - SBCTA* $ - - $ - $ 217,540 $ 419,085 $ - $ 4721 Split Rock Bridge ROW - Calgrants* - $ - $ - $ 26,559 $ - $ - $ 4721 Split Rock Bridge ROW - SBCTA* - $ - $ - $ 3,441 $ - $ - $ 4722 HSIP Cycle 10 Two Mile, Adobe and Utah - $ - $ - $ 426,600 $ 426,600 $ - $ 4723 HSIPSL - 5448(011) - Two Mile, Adobe and Utah - PE - $ 39,974 $ - $ 20,026 $ - $ - $ 4725 ATP(010) SRS E&P and Final Design CalTrans 42,728 $ 152,313 $ - $ 47,047 $ - $ - $ 4725 ATP(010) SRS Construction CalTrans - $ - $ - $ 1,263,000 $ 1,263,000 $ - $ 4740 Major Local Hwy Program Median HWY 62 7,155 $ 19,087 $ - $ 601,357 $ - $ - $ TOTAL REVENUE 49,883 $ 211,374 $ - $ 5,820,970 $ 5,843,350 $ - $ 26-4043 EXPENDITURES
6612 HSIPSL - 5448(011) - Two Mile, Adobe and Utah - PE - $ 44,415 $ 3,728 $ 15,585 $ - $ - $ 6612 HSIP Two Mile, Adobe and Utah - Construction - $ - $ - $ 426,600 $ 426,600 $ - $ 6782 Split Rock Bridge Construction - $ - $ 21,335 $ 2,392,940 $ 3,653,750 $ - $ 6782 Split Rock Bridge Construction - ROW - $ - $ 2,950 $ 30,000 $ - $ - $ 6920 ATP Safe Routes to School Grant PS&E 79,777 $ 115,264 $ - $ 8,959 $ - $ - $ 6920 ATP Safe Routes to School Construction - $ - $ - $ 1,263,000 $ 1,263,000 $ - $ 6962 HSIPL Neighborhood Safety Project - Construction - $ - $ - $ 1,040,000 $ 500,000 $ - $ 6970 Median HWY 62 P&E 15,005 $ 11,238 $ 10,703 $ 26,357 $ - $ - $ 6970 Median Construction HWY 62 - $ - $ 142,500 $ 575,000 $ - $ - $ TOTAL EXPENDITURES 94,782 $ 170,917 $ 181,216 $ 5,778,441 $ 5,843,350 $ - $ * Funding has not been secured as of 5/2/2023.
MAJOR LOCAL HIGHWAY PROGRAM
The Major Local Highway Fund accounts for street projects funded by Major Local Highway Funds received from SBCTA, Cal-Trans or other State Funds.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
27-0000 REVENUE
4245 Interest 3,894 $ 4,622 $ 22,923 $ - $ - $ - $
4455 Measure I Distribution 623,201 $ 429,872 $ 368,547 $ 672,105 $ 617,736 $ 674,537 $ Reserves - $ - $ - $ 539,576 $ 707,739 $ - $
TOTAL REVENUE 627,095 $ 434,494 $ 391,470 $ 1,211,681 $ 1,325,475 $ 674,537 $ 27-4043 EXPENDITURES
6612 HSIP Two Mile, Adobe and Utah - $ - $ 3,908 $ 63,990 $ 63,990 $ - $ 6772 Overlay/Chip Seal Work by Street Crew 181,796 $ 184,247 $ - $ 300,000 $ 250,000 $ 250,000 $ 6781 Split Rock Bridge Const Eng/Admin - $ - $ - $ 358,941 $ 548,063 $ - $ 6781 Split Rock Bridge Design - $ - $ - $ - $ - $ - $
6781 Split Rock Bridge Const Inspection - $ - $ - $ 120,000 $ - $ - $ 6850 Admin Fees Transferred to GF 10,000 $ 10,000 $ 7,500 $ 10,000 $ 10,000 $ 10,000 $ 6886 Pavement Management Program - $ - $ - $ - $ - $ - $ 6961 Hwy 62 - Curbs, Gutters &
Sidewalks Engineering from
Encelia Avenue to Larrea - $ - $ - $ - $ - $ - $
6962 HSIPL(009) - Neighborhood Safety Engineering/Admin - $ - $ 9,933 $ 156,000 $ 75,000 $ - $ 6970 Median Construction HWY 62 - $ - $ 33,645 $ 86,250 $ - $ - $ 6973 Channel at El Rey Cost Sharing/Admin - $ - $ - $ 116,500 $ 378,422 $ - $ TOTAL EXPENDITURES 191,796 $ 194,247 $ 54,986 $ 1,211,681 $ 1,325,475 $ 260,000 $ MEASURE "I" FUNDS BUDGET 2010 TO 2040
Measure I funds are derived from a one-half percent addition to the sales taxes approved by voters of the county. The funds are for use on roads for major work rather then dayto- day repairs.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
32-0000 REVENUE
4245 Interest 2,265 $ 1,023 $ 2,791 $ - $ - $ - $
4465 Article 8 75,585 $ - $ - $ - $ - $ - $
Reserves 113,711 $ 194,894 $ 13,684 $ 176,699 $ - $ - $ TOTAL REVENUE 191,561 $ 195,917 $ 16,475 $ 176,699 $ - $ - $ 32-4043 EXPENDITURES
5110 Salaries 96,730 $ 113,771 $ - $ - $ - $ - $
5250 Insurance 15,341 $ 17,291 $ - $ - $ - $ - $
5251 Retirement 10,164 $ 11,439 $ - $ - $ - $ - $
5252 Workers Comp 3,325 $ 2,887 $ - $ - $ - $ - $
6612 HSIPSL - 5448(011) - Two Mile, Adobe and Utah - Eng/Adm - $ 15,853 $ 3,545 $ 3,967 $ - $ - $ 6772 Overlay Work by Street Crew - $ - $ 12,930 $ 170,000 $ - $ - $ 6781 Split Rock Bridge Engineering 4,995 $ - $ - $ - $ - $ - $ 6850 Admin Fees Transferred to GF 10,000 $ - $ - $ - $ - $ - $ 6961 HWY 62, CG&S Encelia Engineering 12,150 $ - $ - $ - $ - $ - $ 6962 HSIPL Neighborhood Safety Project 32,255 $ 24,318 $ - $ - $ - $ - $ 6970 Median Design HWY 62 6,466 $ 10,358 $ - $ 2,732 $ - $ - $ 6972 Micro-Surfacing Projects 135 $ - $ - $ - $ - $ - $ TOTAL EXPENDITURES 191,561 $ 195,917 $ 16,475 $ 176,699 $ - $ - $ Up until FY 21/22, the City's Public Works Department used to have 30% of their salaries charged against Article 8 Funds. The City's PW Department is responsible for implementing the City's Pavement Management System (PMS), which includes planning, management, purchasing and pavement of the City's Streets.
ARTICLE 8 OF THE PUBLIC UTILITIES CODE
Also known as Local Transportation Funds (LTF), Article 8 gets 1/4 of one percent of sales taxes state-wide. It is distributed based on population. Transit has first call for these funds and what they (MBTA) don't use is made available to cities for street maintenance. Starting in FY 21/22, all LTF funds will be required to go to Transit agencies and the City will no longer receive these funds.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
35-0000 REVENUE
4316 Transfer in from GF 10,000 $ - $ - $ - $ - $ - $
4890 Workers Comp Refund 36,331 $ - $ 31,609 $ 31,609 $ 20,000 $ 20,000 $ Reserves - $ - $ 10,288 $ 18,391 $ - $ - $
TOTAL REVENUE 46,331 $ - $ 41,897 $ 50,000 $ 20,000 $ 20,000 $ 35-0107 EXPENDITURES
6436 Claims Settlement - $ 16,376 $ 41,897 $ 50,000 $ 20,000 $ 20,000 $ TOTAL EXPENDITURES - $ 16,376 $ 41,897 $ 50,000 $ 20,000 $ 20,000 $ This Fund is the collection of resources, mainly from PARSAC rebates, to use for SIR (Self Insured Rentention) and other Risk related expenses.
RISK MANAGEMENT
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
41-1000 REVENUE
4107 Homeowner
Assessments 13,441 $ 12,914 $ 12,660 $ 12,832 $ 12,832 $ 12,832 $ 4245 Interest 478 $ 370 $ 1,366 $ - $ - $ - $
Reserves - $ 6,464 $ 1,694 $ 10,813 $ 10,563 $ 10,721 $ TOTAL REVENUE 13,919 $ 19,748 $ 15,720 $ 23,645 $ 23,395 $ 23,553 $ 41-4043 EXPENDITURES
6210 Electricity 370 $ 395 $ 349 $ 795 $ 435 $ 478 $
6212 Water 1,724 $ 2,253 $ 621 $ 2,200 $ 2,310 $ 2,426 $ 6233 Publishing/Notices - $ - $ - $ 250 $ 250 $ 250 $
6260 Graffiti Removal - $ - $ - $ 400 $ 400 $ 400 $
6290 Maintenance Contract 10,600 $ 17,100 $ 14,750 $ 20,000 $ 20,000 $ 20,000 $ TOTAL EXPENDITURES 12,694 $ 19,748 $ 15,720 $ 23,645 $ 23,395 $ 23,553 $
LIGHTING & LANDSCAPING DISTRICT DESERT VISTA
This is an assessment District for a development within the City. The homeowners are charged on their property taxes and the proceeds are used for street lights within the project and upkeep of the landscaping around the perimeter.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
42-0000 REVENUE
4245 Interest 520 $ 416 $ 1,637 $ - $ - $ - $
4500 Subscriber
Contributions 24,712 $ 24,313 $ 11,724 $ 24,000 $ 24,000 $ 24,000 $ Reserves - $ 1,295 $ - $ 56,081 $ 24,138 $ 10,303 $
TOTAL REVENUE 25,232 $ 26,024 $ 13,361 $ 80,081 $ 48,138 $ 34,303 $ 42-0104 EXPENDITURES
6275 Videotaping Meetings - $ 1,030 $ - $ - $ - $ - $
6751 Agenda Management 15,311 $ 20,759 $ 18,455 $ 22,231 $ 23,788 $ 25,453 $ 6776 Public Access Website 2,760 $ 3,068 $ - $ 3,850 $ 3,850 $ 3,850 $ 6823 Electronic Equipment 5,159 $ 1,167 $ 5,468 $ 54,000 $ 20,500 $ 5,000 $ TOTAL EXPENDITURES 23,230 $ 26,024 $ 23,923 $ 80,081 $ 48,138 $ 34,303 $
PUBLIC ACCESS TV FUND
The City receives funds from the cable television franchisee to support public access programming. The funds are used for programming and payment for television time.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
43-0000 REVENUE
4107 Homeowner
Assessments 14,037 $ 6,909 $ 7,377 $ 9,038 $ 9,038 $ 9,038 $ 4245 Interest 1 $ 5 $ 11 $ - $ - $ - $
Reserves - $ - $ - $ - $ - $ - $
TOTAL REVENUE 14,038 $ 6,914 $ 7,388 $ 9,038 $ 9,038 $ 9,038 $ 43-4043 EXPENDITURES
6212 Water 940 $ 975 $ 769 $ 1,177 $ 1,295 $ 1,424 $
6290 Maintenance Contract 6,000 $ 6,000 $ 5,000 $ 7,861 $ 7,743 $ 7,614 $ TOTAL EXPENDITURES 6,940 $ 6,975 $ 5,769 $ 9,038 $ 9,038 $ 9,038 $
LIGHTING & LANDSCAPING DISTRICTS HISTORIC PLAZA
This is an assessment District for a development within the City. The homeowners are charged on their property taxes and the proceeds are used for street lights within the project and upkeep of the landscaping around the perimeter.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT ACTUAL ACTUAL THROUGH AMENDED PROPOSED PROPOSED CODE THRU SEPT THRU SEPT 10/22 THRU 4/23 BUDGET BUDGET BUDGET 51-0000 REVENUE
4125 Visit 29! Tourism Fee 284,277 $ 359,394 $ 178,835 $ 285,000 $ 315,000 $ 330,000 $ 4150 Merchandise for Resale 2,031 $ 2,011 $ 549 $ 500 $ 500 $ 500 $ 4152 Partnership Program 1,456 $ 291 $ - $ 3,500 $ 3,500 $ 3,500 $ 4245 Interest 1,262 $ 1,511 $ 7,717 $ 500 $ 500 $ 500 $ 4890 Other/Misc Revenue 2,500 $ - $ - $ - $ - $ - $
Reserves - $ - $ - $ - $ 47,284 $ 29,924 $
TOTAL REVENUE 291,526 $ 363,207 $ 187,101 $ 289,500 $ 366,784 $ 364,424 $ 51-1013 EXPENDITURES
5110 Salaries 74,764 $ 80,252 $ 50,483 $ 87,184 $ 100,125 $ 103,189 $ 5120 Salaries Part-time 3,078 $ 13,717 $ 8,145 $ 19,500 $ 33,221 $ 30,592 $ 5250 Health Benefits 12,123 $ 13,174 $ 10,566 $ 12,000 $ 29,781 $ 30,927 $ 5251 Retirement Benefits 5,780 $ 6,064 $ 3,785 $ 5,000 $ 7,690 $ 7,945 $ 5252 Workers comp 4,325 $ 2,233 $ 2,345 $ 4,000 $ 4,667 $ 5,471 $ 5254 Unemployement 592 $ - $ - $ 305 $ 300 $ 300 $
6241 Office Supplies 1,295 $ 2,802 $ 877 $ 2,500 $ 3,000 $ 3,000 $ 6244 Miscellaneous 4,495 $ 6,295 $ 775 $ 5,000 $ 5,000 $ 5,000 $ 6245 Contingency - $ - $ - $ 10,000 $ 10,000 $ 10,000 $ 6251 Meeting & Travel - $ 282 $ - $ 1,000 $ 1,000 $ 1,000 $ 6281 Covid-19 Safety Measures 349 $ 412 $ - $ - $
6291 Building & Maint 826 $ 246 $ 175 $ - $
6340 Merchandise for Resale - $ 232 $ - $ - $
6343 Video Production 12,560 $ 22,000 $ 8,000 $ 16,000 $ 20,000 $ 20,000 $ 6344 Broadcast Media 15,250 $ 16,816 $ 20,000 $ 24,000 $ 30,000 $ 30,000 $ 6345 Regional Print Ad's - $ 1,500 $ - $ 2,000 $ 2,000 $ 6346 Tourism Print Ad's - $ 1,800 $ - $ - $ - $ - $
6347 Trade Conventions - $ 1,011 $ 5,520 $ 800 $ 10,000 $ 5,000 $ 6353 Contract Services - $ 1,970 $ 8,190 $ - $ - $ - $
6356 Internet Marketing & Website Design 15,654 $ 29,994 $ 20,012 $ 78,250 $ 50,000 $ 50,000 $ 6360 Special Projects - $ - $ - $ 10,000 $ 30,000 $ 30,000 $ 6371 Community Events/Sponsorships 17,439 $ 17,895 $ 9,684 $ 10,000 $ 30,000 $ 30,000 $ 6518 Electronic Equipment - $ - $ 578 $ - $ - $ - $
6841 Legal Services - $ - $ 6,268 $ - $ - $ - $
TOTAL EXPENDITURES 168,530 $ 217,195 $ 156,903 $ 285,539 $ 366,784 $ 364,424 $
TOURISM BUSINESS IMPROVEMENT DISTRICT
The TBID was established in 2017 to levy and collect assessments on all business that are subject to the City's Transit Occupancy Tax to raise funds for marketing the City as a tourism destination. The TBID is funded by a 1.5% Visit 29! Tourism Fee and is managed by a TBID Advisory Board.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
62-0000 REVENUE
4252 Coronavirus Local Fiscal Recovery Fund Grant - $ 3,118,608 $ 3,118,608 $ 3,118,608 $ - $ - $ TOTAL REVENUE - $ 3,118,608 $ 3,118,608 $ 3,118,608 $ - $ - $ 62-0000 EXPENDITURES
6282 COVID-19 Expenses - $ 2,189 $ - $ - $ - $ - $
6850 Transfer Out - Revenue Loss - Government services - $ 3,116,419 $ 3,118,608 $ 3,118,608 $ - $ - $ TOTAL EXPENDITURES - $ 3,118,608 $ 3,118,608 $ 3,118,608 $ - $ - $ THE AMERICAN RESCUE PLAN: CORONAVIRUS LOCAL FISCAL RECOVERY FUND On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law. The Act established the Coronavirus State and Local Fiscal Recovery Funds to address the COVID-19 public health emergency and its economic impacts. This Fund was created to track the collection and use of funds received through the ARPA of 2021.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
65-0000 REVENUE
4245 Interest 945 $ 712 $ 3,110 $ - $ - $ - $
4262 Recycling Grant - Beverage Container Recycling 7,519 $ 7,750 $ 7,239 $ 7,100 $ 7,100 $ 7,100 $ 4262 Recycling Grant - SB1383 - $ - $ - $ 43,262 $ 43,262 $ - $ 4263 Perch Haul/Article 19 Fees 62,548 $ 61,847 $ 25,124 $ 48,000 $ 48,000 $ 48,000 $ 4890 Other/Miscellaneous Revenue - $ 26,830 $ - $ - $ - $ - $ Reserves - $ - $ 21,644 $ 52,662 $ 52,527 $ 53,603 $
TOTAL REVENUE 71,012 $ 97,139 $ 57,117 $ 151,024 $ 150,889 $ 108,703 $ 65-1011 EXPENDITURES
6260 Graffiti removal - $ - $ - $ 2,000 $ 2,000 $ 2,000 $ 6548 Dangerous Building
Abatement 47,743 $ 6,371 $ 7,600 $ 52,000 $ 52,000 $ 52,000 $ 6551 Recycling Programs - Beverage Container 15,098 $ 6,653 $ 7,172 $ 7,100 $ 7,100 $ 7,100 $ 6551 Recycling Programs - SB1383 - $ - $ - $ 43,262 $ 43,262 $ - $ 6560 Household Hazardous
Waste Program 21,126 $ 21,761 $ 22,413 $ 25,000 $ 25,000 $ 25,000 $ 6562 Mojave Desert JPA 19,592 $ 20,436 $ 19,932 $ 21,662 $ 21,527 $ 22,603 $ TOTAL EXPENDITURES 103,559 $ 55,221 $ 57,117 $ 151,024 $ 150,889 $ 108,703 $ The revenues for this Fund are mainly from the recently approved Article 19 fees from the Waste Disposal Agreement (WDA) to pay for cost associated with abatement programs, recycling programs, and houseshold hazardous waste (HHW).
LANDFILL/LAND USE FUND BUDGET
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
74-0000 REVENUE
4108 Property Taxes 775,580 $ 982,243 $ 292,381 $ 963,899 $ 943,181 $ 878,000 $ TOTAL REVENUE 775,580 $ 982,243 $ 292,381 $ 963,899 $ 943,181 $ 878,000 $ 74-0000 EXPENDITURES
6359 Contract & Consulting SVC 7,967 $ 6,213 $ 2,420 $ 7,700 $ 7,700 $ 8,600 $ 6437 Bond Interest 491,892 $ 482,147 $ 470,115 $ 470,656 $ 457,981 $ 444,400 $ 6801 Bond Principal 305,000 $ 360,000 $ 375,000 $ 375,000 $ 390,000 $ 400,000 $ 6850 Transfer to General Fund 131,250 $ 68,750 $ 110,543 $ 110,543 $ 87,500 $ 25,000 $ TOTAL EXPENDITURES 936,109 $ 917,110 $ 958,078 $ 963,899 $ 943,181 $ 878,000 $
SUCCESSOR AGENCY NON-HOUSING
The revenues from property tax increments to pay the bonds (principal and interest) associated with Project Phoenix and administration of the Successor Agency.
2020-2021 2021-2022 2022-2023 2022-2023 2023-2024 2024-2025
ACCOUNT BUDGET BUDGET THROUGH AMENDED PROPOSED PROPOSED CODE ACTUAL ACTUAL 4/27/2023 BUDGET BUDGET BUDGET
80-0000 REVENUE
4316 Transfer In - $ 623,487 $ 50,063 $ 566,750 $ 65,000 $ 70,000 $ 4880 Charge for Services - $ 5,218 $ 13,817 $ 12,000 $ 15,300 $ 15,683 $ 4891 Clean Water Planning Loan 33,069 $ 377,778 $ 60,231 $ 572,366 $ 165,426 $ - $ 4891 Clean Water Planning Loan - USGS Study - $ - $ - $ 1,000,000 $ 1,000,000 $ - $ 4??? Federal Earmark - STAG1* - $ - $ - $ 663,224 $ 619,362 $ - $ 4??? Federal Earmark - STAG2* - $ - $ - $ 1,275,000 $ 1,275,000 $ - $ 4??? Contributions - $ - $ - $ 1,100,000 $ 1,100,000 $ - $ Reserves - $ - $ - $ - $ 516,700 $ 15,717 $
TOTAL REVENUE 33,069 $ 1,006,483 $ 124,111 $ 5,189,340 $ 4,756,788 $ 101,400 $ 80-???? EXPENDITURES
0000-6365 Preliminary Design - Collection System - $ 15,959 $ 196,432 $ 272,255 $ 75,823 $ - $ 0000-6820 Feasibility Study - Collection System 83,356 $ 226,154 $ 17,061 $ 34,126 $ 17,065 $ - $ 0000-6821 Funding Plan - Collection System - $ - $ 4,300 $ 34,003 $ 29,703 $ - $ 0000-6359Wastewater Treatment Planning - $ - $ 113,791 $ 69,929 $ 1,219,362 $ - $ 0000-6843 Environmental Analysis - $ 85,377 $ 119,218 $ 162,053 $ 42,835 $ - $ 0000-6820 Feasibility Study - Wastewater Treatment Plant - $ - $ - $ 111,416 $ - $ - $ 0000-6821 Funding Plan - Wastewater Treatment Plant - $ - $ - $ 82,556 $ - $ - $ 0000-6365 Preliminary Design - Wastewater Treatment Plant - $ - $ - $ 42,500 $ - $ - $ 0000-6837 Wastewater Treatment Plant - $ - $ 61,783 $ 927,472 $ - $ - $ 0000-6359 Outreach - $ - $ - $ 42,763 $ 42,763 $ - $
0000-6822 USGS Study - $ - $ - $ 1,078,658 $ 1,104,757 $ - $ 0000-6838 Collection System - Full Design - $ 26,099 $ 313,786 $ 1,883,200 $ 1,883,200 $ - $ 0000-6364 Site Planning-Carollo - $ - $ - $ 61,078 $ - $ - $ 0000-6363 Assessment Engineers - $ - $ - $ - $ - $ - $
0000-6359 Owners Representative & Project Management - $ - $ - $ 94,042 $ 55,840 $ - $ 0000-6865 Property Acquisition - Wastewater Treatment Plant - $ - $ 3,750 $ - $ - $ - $ 0000-6923 Right of Way Acquistion - $ - $ - $ 188,440 $ 188,440 $ - $ 80-4047 Sewer Department
Pumping - $ - $ - $ 4,500 $ 4,500 $ 4,500 $
6533 Maintanance - $ 35,269 $ 43,991 $ 66,750 $ 88,000 $ 92,400 $ 80-4048 Treatment Department
6843 Environmental - $ 912 $ - $ - $
Maintanance - $ - $ - $ - $
Water Testing - $ - $ - $ 4,500 $ 4,500 $ 4,500 $
TOTAL EXPENDITURES 83,356 $ 389,770 $ 874,112 $ 5,160,241 $ 4,756,788 $ 101,400 $ * Funding has not been secured as of 5/2/2023.
ENTERPRISE FUND
SEWER FUND
This fund was created to account for the cost of providing sewer services to the general public and the user charges by which these costs are recovered.