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Insurance Coverage for use of City Vehicles – The California Intergovernmental Risk Authority’s (CIRA’s) liability coverage extends to include use of all City-owned vehicles when an employee or volunteer is driving the vehicle on City business. The employee or volunteer must not use City vehicles for unauthorized or personal purposes.
Privately-Owned Vehicles. In the event City vehicles are unavailable, or for other circumstances subject to approval of the Department Head, privately-owned vehicles may be utilized. Mileage will be reimbursed at Internal Revenue Service rates in effect at the time of usage (see https://www.irs.gov/tax-professionals/standard-mileage-rates). These rates are designed to compensate the driver for fuel, insurance, maintenance and other expenses associated with operating a vehicle. This amount does not include bridge and road tolls, which are also reimbursable. It is prohibited for private vehicles to receive fuel, oil or service from City facilities.
Insurance Coverage. Should City team members or volunteers use a privately-owned vehicle for City business, each is expected to maintain an automobile insurance policy whether or not they receive a mileage allowance. Each such policy should be maintained with liability limits of no less than:
• $100,000 per person Bodily Injury; $300,000 per accident Bodily Injury; $100,000 per accident Property Damage; or $300,000 Combined (Bodily Injury and Property damage) single limit.
• Each such policy is primary coverage in the event of a loss or claim, with CIRA’s coverage applying in excess.
Evidence of current personal insurance coverage must be submitted to Human Resources prior to the use of a privately-owned vehicle for City business.
Car Rental. If it is more cost effective than using an existing city or private vehicle (with mileage and fuel reimbursement based on the IRS rate mentioned above), City team membersshall utilize this service when feasible for all out-of-town travel requiring an overnight stay or greater than 50 miles in distance, one-way. This determination shall be subject to the established travel expense approval process. The Internal Revenue Service mileage reimbursement rates will not be paid for rental vehicles; only receipted fuel expenses will be reimbursed.
Taxis/Shuttles/Ride Sharing. Taxis, shuttles or ride sharing app (such as Uber) fares may be reimbursed, including up to a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, fuel and parking combined, or when such transportation is necessary for time-efficiency.
Airfare. The City shall reimburse for the lowest cost scheduled air fare feasible for air travel expenses incurred to conferences outside of the North Coast Region.
Bridge and Road Tolls. Bridge and road tolls incurred during the performance of approved City business is a reimbursable expense to be submitted through Concur software on the travel expense report, and reimbursed through Expense Pay in Concur.
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Traffic Citations/Parking Tickets. The City will not reimburse team members for any traffic citations, including parking tickets.
Lodging. The City shall normally only pay for the cost of a single room incurred during attendance at regional or state-wide meetings, training seminars, and conferences outside of the City.
Conferences/Meetings. If such lodging is in connection with a conference, lodging expenses should not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available at the specific conference hotel, consult with and receive approval from the Department Head for authorization to proceed with the booking at a higher rate. Otherwise, see next section.
Other Lodging. City team members will use the State contract pricing whenever possible. In absence of State contract pricing, team members must request government rates as available.
Lodging rates that are equal or less to the State contract pricing or available government rates are presumed to be reasonable and hence reimbursable for purposes of this Policy.
Option #1 (Median Hotel Cost): In the event that State contract pricing or government rates are not available at a given time or in a given area, lodging rates that do not exceed the median retail price for lodging for that area listed on websites like www.priceline.com or an equivalent service shall be considered reasonable and hence reimbursable.
Option #2 (GSA Rates): In the event that State contract pricing or government rates are not available at a given time or in a given area, lodging rates that do not exceed the per diem rates as per the U.S. General Services Administration (GSA) website, at https://www.gsa.gov/travel/planbook/per-diem-rates. These per diem rates will be based on the City and State where the team member is traveling to, and are presumed reasonable and hence reimbursable.
Per Diem Rates for Meals and Incidental Expenses. Each team member’s daily per diem rate for meals and incidental expenses (M&IE) will be based on the rates as published and updated on the U.S. General Services Administration (GSA) website, at https://www.gsa.gov/travel/planbook/per-diem-rates. These rates will be based on the City and State where the team member is traveling to. If meals are provided as part of the conference, seminar, or meeting being attended, a per diem for that meal will not be provided for by the City, except in “special” circumstances approved by the Department Head. “Special” circumstances may include dietary issues, type of meal provided (light continental breakfast instead of a regular meal), etc. Each team member is entrusted to accurately account for and report the meals already provided. Expenditures for alcohol will never be reimbursed.
Extended Stay. If any City team member decides to stay beyond the term of the conference, seminar, or meeting, any expenses incurred for that period shall not be covered by the City.
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C. Submittal and Approval of Travel and Related Expenditures The City is using SAP Concur (“Concur”) software to track and approve all travel expenditures.
Attachment A to this Policy explains how to use Concurfor travel planning, approval, and expense report creation. All travel expenditures must be approved in advance. If travel is within the State of California, travel expenses must be approved by the Department Head. If travel is outside the state, travel expenditures must be approved by the City Manager.
Using the Concur software, travel itinerary for airfare, lodging, and related expenses must be submitted at least thirty days prior to beginning travel dates. Support for each line item must be included in the travel request submitted to the Department Head for approval through Concur.
Once travel is completed the travel request can be transferred directly into an expense report in Concur. The expense report must be updated with the traveler’s actual expenditures and supporting documentation for each expenditure must be uploaded to Concur in accordance with the procedures attached.
D. Responsibilities
Traveler/Team Member. Each team member who incurs costs meant to be reimbursed or paid in advance by the City is responsible to account for and provide justification and receipt of such cost using the prescribed cost accounting system (Concur). Such costs must be approved in advance (when able and practical). If using a privately-owned vehicle, provide evidence of current insurance, meeting the City required limits to Human Resources Department Head. Department heads or designees are responsible to approve in advance (when able and practical) or approve retroactively all costs incurred by team membersto be reimbursed by the City using the Concur. Department heads are ultimately responsible for all expenditures in their respective departments. They may approve all expense reimbursements outlined herein without exception up to their budgetary authority and within established procurement guidelines and requirements.
Department Heads approve requests to use privately-owned vehicles and if that request is approved, confirm with Human Resources that evidence of current insurance is on file.
Purchasing. Responsible to maintain and administer the policies, procedures, and cost accounting system used for the purposes described herein.
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Accounts Payable. Responsible for reviewing and processing expense reimbursements or advances as approved by respective department heads or City Manager as described within this policy. It may return or reject reimbursement or advance requests if found to be deficient in justification, supporting documentation, or inaccurate. Such requests may also be rejected if lacking budgetary authority, e.g. learning and development budget has been or will be exceeded with the request.
Finance Director. Responsible to oversee the administration of this policy and the expense reimbursement or advance protocols. The Finance Director shall recommend to the Finance Department Policy Development Team changes to this policy when warranted or necessary upon regular review.
City Manager. Responsible to review and approve, in accordance with this Policy or as determined by the City Manager, any and all reimbursement or advance requests at any time to ensure an appropriate level of oversight. The City Manager may promulgate specific or more restrictive requirements for the approval of expense reimbursement or advances at any time through policy memorandum addressed to the Finance Director.
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ATTACHMENTS
A. Attachment A
Concur Procedures
Quick Reference Travel Guide
Quick Reference Expense Guide
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Agenda Item No: 11.a.
MEETING DATE/TIME: 6/1/2022
ITEM NO: 2022-1644
AGENDA SUMMARY REPORT
SUBJECT: The City Council will Consider Adoption of a Resolution to Establish the G1 Electric Rate Rider for Self-Generation Customers and Authorize the Electric Utility Director, or His/Her designee, to Execute SelfGeneration Interconnection Agreements with Customers.
DEPARTMENT: Electric Utility PREPARED BY: Cindy Sauers, Electric Utility Director PRESENTER: Cindy Sauers, Electric Utility Director
ATTACHMENTS:
1. Self Generation G1 Rider Final
2. 10kW Interconnection Agreement_Final
3. Resolution 2003-36
4. 2022-06-01 Resolution Adopting G1 Rider
Summary: In accordance with Ukiah City Code Division 4, Chapter 6 Sections 3950 through 3957, the City Council will hold a public hearing on June 1, 2022, to receive the City Manager's Report and consider the adoption, by resolution, of the proposed electric rate rider for self-generation customers. Legal notices were published in accordance with City Code section 3953. The Agenda Summary Report and the City Manager's Report are to be considered the same report and have been amended hereto.
Background: The City of Ukiah's Electric Utility is a publicly owned, nonprofit utility, governed by the Ukiah City Council. The City Council provides oversight and direction and approves rates.
In 1995, the Net Energy Metering (NEM) program was established by the California Public Utilities Commission (CPUC) to promote the installation of small, customer-owned, renewable electric generation. Under NEM, participating customers receive a bill credit for excess generation that is exported to the electric grid during times when it is not serving onsite load, offsetting energy costs. On a month-to-month basis, bill credits for the excess generation are applied to a customer's bill at the same retail rate (including generation, distribution, and transmission components) that the customer would have paid for energy consumption according to their otherwise applicable rate structure. At the end of a customer's 12-month billing period, any balance of surplus electricity is trued-up at a separate fair market value. By offsetting the customer's usage at times of non generation, they receive a subsidy that is borne by other customers. This structure is inequitable, and creates more cost for those who do not participate in self-generation. The CPUC recognized this inequity and capped the NEM structure at 5% of the utility's peak load. The City reached the threshold cap in July of 2021 with 1,743KW of customer-installed, rooftop solar.
In 2016, the CPUC created new rules for self-generation customers that were designed, in part, to correct the subsidy created by NEM rules. It recognized that ratepayers without NEM systems, who are disproportionately low-income, pay significantly higher electricity rates due to NEM. The new rules attempt to eliminate the subsidy, ensure that customer-sited renewable distributed generation continues to grow sustainably, and include alternatives designed for distributed generation growth in disadvantaged communities. The proposed G1 Rider follows the new rules set forth by the CPUC.
Discussion: The City's new G1 Rider (Attachment 1) is available to all self-generation customers who have permitted, approved and installed renewable energy after July 1, 2021. Systems permitted, approved and installed prior to July 1, 2021, will remain under the NEM rules. The G1 Rider is available to all customers on
all rate schedules. Customers who generate under this Rider will receive an instantaneous offset of their load during times of self-generation. Customers will be charged for all energy used in excess of self-generation or during times of no generation at the applicable rate schedule.
Customers will be credited for all energy received onto the City's grid (when generation exceeds usage) at a value based on Ukiah’s non-firm energy cost. Additionally, customers will be charged a demand charge to cover the Utility's expense of maintaining facilities to the customer's location.
All self-generation customers interconnecting to the utility's grid must enter into an Interconnection Agreement with the City. A revised Interconnection Agreement is included as Attachment 2 for the Council's review. In 2003, Council approved the original NEM rules for solar customers and gave authority to the City Manager to sign all interconnection agreements with Resolution 2003-36 (Attachment 3). Due to the large number of Interconnection Agreements received on a monthly basis, Staff is also requesting that the Council grant authority to the Electric Utility Director to execute the Interconnection Agreements with customers.
Staff recommends adopting Resolution (Attachment 4) establishing the G1 Electric Rate Rider for selfgeneration customers and authorizing Electric Utility Director, or his/her designee, to execute self-generation Interconnection Agreements with customers.
Recommended Action: Approve Resolution establishing the G1 Electric Rate Rider for self-generation customers and authorizing the Electric Utility Director, or his/her designee, to execute self-generation Interconnection Agreements with customers.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Darcy Vaughn, Assistant City Attorney
ATTACHMENT 1
City of Ukiah Electric
G1 - Rider for
Self-Generation
APPLICABILITY
The Self-Generation G1 Rider applies to renewable generation facilities that are permitted, interconnected and operational on or after July 1, 2021. Systems installed and operational prior to July 1, 2021 will remain on the Net Energy Metering (NEM) rate.
An interconnected system requires
1. The generating facility be permitted and finaled,
2. An executed Interconnection agreement is on file with Ukiah Electric Utility Department, and
3. The interconnection agreement is current.
The G1 Rider provides the rules and rates for customer owned renewable self-generation facilities.
Prior to July 1, 2021, the self-generation rules and rates were under Net Energy Metering in accordance with California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM provided a subsidy between customers and set a NEM cap at 5% of eligible customers. The 5% cap has been met and the NEM rate is closed to new Self-Generation customers.
G-1 Rider - Billing
1. Ukiah Electric will measure:
a. Energy (kWh) delivered by the Utility,
b. Energy (kWh) received from the Customer and
c. Maximum demand (kW) of energy delivered or received.
Note: The customer’s self-generation energy will provide an instantaneous offset of their load during times of self-generation.
2. Rate Schedules:
a. Energy Delivered by the Utility:
Billed based on the applicable rate schedule approved by the Ukiah City Council. b. Maximum Demand:
Demand charges will be based on monthly maximum demand (kW) of energy delivered or received.
1. Customers on rate schedules without a demand charge, will be billed as published in the E7 demand rate.
2. Customers on rate schedules with a demand charge will be billed for a maximum demand based on the assigned rate schedule.
Note: Energy Demand (Demand): The maximum amount of energy used over a period of time, measured in kW, either delivered to or received from the generating facility through the metering point.
ATTACHMENT 1
c. Energy Received from the customer: Energy received will be valued based on Ukiah’s nonfirm energy cost as determined periodically by the Electric Utility Director. An energy credit can be used to offset positive charges of the utility bill on a monthly basis.
3. The customer will be billed monthly for:
a. Fixed charges related to the customer’s applicable rate schedule. b. Taxes and minimum charges, as applicable.
c. Energy (kWh) delivered by the Utility,
d. Maximum demand (kW) of energy delivered or received, and e. Energy Received from the customer credited at the G1 Rider (3c above).
4. Renewable energy credits (RECs) associated with the self-generated energy shall be the property of the City.
5. A renewable electrical generation facility may be eligible for certification as a renewable energy resource as defined by the California Energy Commission (CEC). The CEC's most current Renewable Portfolio Standard Eligibility Guidebook shall be used for providing the technical definitions of a renewable electrical generation facility. The customer may install the appropriate REC tracking metering, approved by the California Independent System Operator (Cal-ISO) and be compensated by the City for the RECs Received from the customer. The customer is responsible for the initial energy certification and any on-going maintenance costs.
SPECIALCONDITIONS:
A. Generation Agreement: A fully executed Interconnection Agreement (IA) between the City and the customer is required forservice under this schedule.
B. Fees: Connection/upgrade fees may apply to establish interconnection and service.
CITY OF UKIAH
Electric Utility
300 Seminary Avenue, Ukiah, CA 95482
Phone (707) 463-6200
Web address: www.cityofukiah.com/electric-utility/
Effective: March 2022 Page 1 of 8
ATTACHMENT 2
INTERCONNECTION AGREEMENT
for
SELF GENERATION
SYSTEM SIZE UP TO 10 KW AC
DECLARATIONS
__________________________________ (“Customer-Generator”), and the City of Ukiah, referred to collectively as “Parties” and individually as “Party”, consistent with and in order to effectuate the provisions of City of Ukiah’s applicable electric rate schedules, enter into this “Interconnection Agreement for customer-generating Electric Generating Facilities rated up to 10 KW AC”. This Agreement applies to the Customer-Generator’s generating facilities identified below with the specific characteristics and generating capacity, and does not allow interconnection or operation of facilities different than those described. Accordingly, the Parties agree as follows:
1. CUSTOMER INFORMATION
1.1. Customer Name:_______________________________________________________________
1.2. Electric Utility Account No:_______________________________________________________
1.3. Contact Person:________________________________________________________________
1.4. Home Phone No: __________________________ Cell Phone No: _______________________
1.5. Mailing Address:_______________________________________________________________ _______________________________________________________________
1.6. Email:________________________________________________________________________
1.7. Emergency Contact No.: _________________________________________________________
2. GENERATING FACILITY
2.1. Type: ☐ SOLAR ☐ BATTERY ☐ OTHER: _________________________________
2.2. Reason for Application: ☐ NEW
☐ REPLACEMENT
☐ CAPACITY CHANGE
☐ CHANGE OF OWNERSHIP / APPLICATION UPDATE
2.3. Facility Service Address: _______________________________________________________ _______________________________________________________ _______________________________________________________
2.4 Estimated Installation Date: ______________________________________________________
Effective: June 2022 Page 2 of 8
2.5 System Information:
2.5.1 System size Total (AC Watts):
_______________________________________________
2.5.2 Complete the following table for your system:
Equipment Quantity Rating (Watts) Manufacturer Model No.
Micro Inverter
String Inverter
Optimizers
Panels
3. DEFINITIONS
Customer: An electric utility account holder who receives electrical energy.
Customer-Generator: A residential or commercial customer who operates a renewable electrical generation facility, or a combination of those facilities, that is located on the customer’s owned, leased, or rented premises. Generation facility is interconnected and operates in parallel with the City of Ukiah’s electrical grid and is intended primarily to offset part or all of the customer’s own electrical requirements.
Premises: All structures, electrical equipment, or portions thereof occupied or operated by a Customer-Generator or tenants of Customer-Generator and situated on the integral parcel of land, the real property on which the Facility is installed.
Metering Point: The point in the electricalsystem where the flow of power, eitherfrom City of Ukiah’s electrical grid to premises (delivered) or premises to grid (received), is measured.
Energy Delivered: The amount of energy, measured in kWh, delivered from the City of Ukiah’s electric grid to the customer at the metering point.
Energy Received: The excess generated energy, measured in kWh, that is received by the City of Ukiah’s electrical grid.
Demand: The maximum amount of energy measured over a period of time, measured in kW, either delivered or received through the metering point.
Rate: Self Generation G1 Rider:
a. The Self-Generation G1 Rider applies to renewable generation facilities installed on or after July 1, 2021. The G1 Rider provides the rules and rates for customer owned renewable self-generation facilities. For specific rate and energy generation rate details, refer to the published G1 Rider and associated electric rate schedules.
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b. A renewable electrical generation facility is eligible for certification as a renewable energy resource as defined by the California Energy Commission (CEC). The CEC's most current Renewable Portfolio Standard Eligibility Guidebook shall be used for providing the technical definitions of a renewable electrical generation facility.
Net Energy Metering (NEM): Previously, the self-generation rules and rates were under Net Energy Metering (NEM) in accordance with California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM provided a subsidy between customers and set a NEM cap at 5% of eligible customers. This cap has been met and the NEM rate is closed to new Self-Generation customers.
4. GENERAL REQUIREMENTS
Customer-Generator has elected to operate its renewable electrical generating facility in parallel with the City of Ukiah’s distribution facilities. The renewable electrical generating facility is intended primarily to offset part or all of the Customer-Generator’s own electric requirements.
Customer-Generator shall not commence operation of the Facility until the completion of all of the following:
4.1 Pay applicable fees, including Building Permit, all applicable Community Development Department requirements, Electric and Public Works impacts, connection, etc.
4.2 Approval of final inspection by the City of Ukiah Community Development Department, Building Division.
4.3 A fully executed Interconnection Agreement is on file with the Electric Department.
4.4 Installation has met all of the Utility’s interconnection requirements.
5. CUSTOMER BILLING AND PAYMENT OPTIONS
5.1 Rate Schedule for Delivered Energy: The applicable electric rate schedule for delivered energy shall be based on customer type, zoning, energy usage and demand without generation. The most current, published rate will be applied to energy delivered and demand measured through the metering point.
5.3 Energy Received: The metered energy received by the Utility will be credited in dollars to the customer-generator’s account. The value per kWh will be based on the current generation rate.
5.4 Monthly Billing: Monthly bill is comprised of:
5.4.1 Non-energy charges (basic charge, taxes, minimum charge, demand charge and applicable service fees)
5.4.2 Energy Delivered charges
5.4.3 Energy Received credits – offset charges
Effective: June 2022 Page 4 of 8
5.5 Monthly Bill: Includes the electric charges, credits and prior month’s carry over totaled.
5.5.1 If the monthly bill totals a net charge, the amount charged is due and must be paid.
5.5.2 If the monthly bill totals a net credit, the unused energy credit will be applied to the next billing cycle.
5.5.3 Excess energy credit - Yearly adjustment: Yearly, generation accounts with credits greater than $300.00 on the April bill, will be issued a check in the amount of the outstanding credit. The May bill statement will show the credit payout amount with a zero-balance forward.
6. INTERRUPTION OR REDUCTION OF DELIVERIES
6.1 The City of Ukiah shall not be obligated to accept or pay for and may require CustomerGenerator to interrupt or reduce deliveries of as-available energy: (a) when necessary in order to construct, install, maintain, repair, replace, remove, investigate, or inspect any equipment or part of the Customer-Generator’s system or the City’s electrical system; or (b) if it determines that curtailment, interruption, or reduction is necessary because of emergencies, forced outages, force majeure, or compliance with prudent electrical practices, or system operation.
6.2 Whenever possible, the City of Ukiah shall give Customer-Generator reasonable notice of the possibility that interruption or reduction of deliveries may be required.
6.3 Notwithstanding any other provisions of the Agreement, if at any time the City of Ukiah determines that either (a) the Customer-Generator’s facility may endanger the City of Ukiah personnel, or (b) the continued operation of Customer-Generator’s facility may endanger the integrity of the City of Ukiah’s electric system, the City of Ukiah shall have the rightto disconnect Customer-Generator’s facility from the City of Ukiah’s electrical system. Customer-Generator’s Facility shall remain disconnected until such time as the City of Ukiah is satisfied that the condition(s) referenced in (a) or (b) of this paragraph have been corrected.
7. INTERCONNECTION
7.1 The City of Ukiah shall furnish and install bi-directional multi-register revenue watt-hour meter.
Meter will record real-time energy delivered and received and total demand.
7.2 Customer-Generator shall design, provide, install and operate the generating facility in accordance with all applicable laws and regulations and shall comply with all the requirements set forth by the City of Ukiah’s Electric Utility, the Community Development Department, Building Division and all applicable State and Federal laws and regulations.
7.3 To ensure grid safety and reliability, sizing of the generation (in kW) will be limited to two times customer load up to 10 kW AC maximum.
7.4 Generation over 10 kW shall be subject to special review to ensure grid safety. Cost of studies and upgrades associated with generation over 10 kW will be established during the permitting process and paid prior to connection.
Effective: June 2022 Page 5 of 8
7.5 City of Ukiah’s Electric Utility reserves the right to require additional metering equipment for statistical and/or billing purpose.
7.6 Customer-Generator Facility shall conform to all the applicable design, safety and performance standards established by the applicable City building codes, California Electric Code (CEC), the Institute of Electrical and Electronics Engineers (IEEE) and the Underwriters Laboratories (UL) 1741.
7.7 Inverter output shall automatically disconnect from the Electric Utility upon the loss of Utility voltage and not reconnect until Utility voltage has been restored by Electric Utility.
7.8 Customer-Generator shall not commence parallel operation of the generating facility until all requirements set forth by the City of Ukiah Electric Utility and Community Development Departments have been met per this Interconnection Agreement. The City of Ukiah shall have the right to have representatives present at the initial testing of Customer-Generator’s protective apparatus.
8. MAINTENANCE AND PERMITS
Customer-Generator shall: (a) maintain the renewable electrical generating facility and interconnection facilities in a safe and prudent manner and in conformance with all applicable laws and regulations including, but not limited to, those provisions of the Ukiah City Code pertaining to the City of Ukiah’s Electric Utility and Building Division and (b) obtain any governmental authorization and permits required for the construction and operation of the electric generating facility and interconnection facilities. Customer-Generatorshall reimburse the City of Ukiah for any and all losses, damages, claims, penalties, or liability it incurs as a result of Customer-Generator’s failure to obtain or maintain any governmental authorization and permits required for construction and operation of Customer-Generator’s generating facility. The City of Ukiah will have the right to inspect and test the automatic disconnect circuit on periodic basis to ensure proper operation.
9. ACCESS TO PREMISES
The City of Ukiah may enter Customer-Generator’s premises: (a) to inspect at all reasonable hours Customer-Generator’s protective devices and read or test meter; and (b) to disconnect, without notice, the interconnection facilities if, in the City of Ukiah’s opinion, a hazardous condition exists and such immediate action is necessary to protect persons, the City of Ukiah’s facilities, or the property of others from damage or interference caused by Customer-Generator’s electric facilities, or lack of properly operating protective devices.
10. INDEMNITY AND LIABILITY
10.1 The Customer-Generator shall protect and defend the City against any claim for money made against the City, if the claim is based on any act or omission of the Customer-Generator in performing under this Agreement, regardless of whether the act or omission of the Customer - Generatorinvolve allegedly negligent or intentionally wrongful conduct, or of whether the claim results from the engineering, design, construction, maintenance, repair, improvement, replacement, operation, supervision, testing or ownership of the Customer-Generator's facility.
Collectively, these activities will be referred to in this Agreement as "operation of the facility".
The Customer–Generator’s obligation to indemnify the City includes the indemnification of the
Effective: June 2022 Page 6 of 8
City and its officers, agents, employees, and contractors. This obligation to indemnify the City applies to the acts or omissions of the Customer-Generator and its officers, agents, employees, contractors, and volunteers. In addition, the Customer-Generator shall pay any loss or expense incurred by the City caused by the operation of the Customer-Generator's facility.
Under its obligation to defend the City, the Customer-Generator shall provide at its expense such attorneys, investigators, consultants, experts or other professionals as may be necessary to defend any such claim or demand and shall pay all expenses associated with such defense, including any expenses incurred by the City to assist or participate in such defense. If CustomerGenerator fails to provide competent representation when necessary to prevent any prejudice to the City' s interests, the City may retain such services and incur such expenses as may be reasonably prudent to protect its interest and Customer-Generator shall pay any such expenses incurred by the City within thirty (30) days of the date the City providesthe Customer-Generator with written notice of the expense and a demand for payment.
In agreeing to indemnify City under this paragraph 10.1, the Customer-Generator shall pay any settlement or judgment resulting from a claim, demand, cause of action or suit covered by said paragraph. The Customer-Generator will not be required to protect the City against a claim that is based on the sole, active negligence or willful misconduct of the City or its officers, agents, employees, or contractors (other than the Customer-Generator).
The City will provide this same protection to the Customer-Generator for any claim caused by the sole and active negligence of the City or its officers, agents, employees or contractors(other than the Customer-Generator) in operating its facilities.
This indemnification and hold harmless provision of this Agreement shall remain in effect, even if the Agreement is otherwise terminated or fully performed.
10.2 Notwithstanding the indemnity of Section 10.1 and except for a Party's willful misconduct or sole negligence, each Party shall be responsible for damages to its facilities resulting from electrical disturbances or faults.
10.3 The provisions of this Section 10 shall not be construed to relieve any insurer of its obligations to pay any insurance claims in accordance with the provisions of any valid insurance policy.
10.4 Except as otherwise provided in Section 10.1, neither Party shall be liable to the other Party for consequential damages incurred by that Party.
11. INSURANCE
11.1 To the extent that Customer-Generator has currently in force all risk property insurance and comprehensive personal liability insurance, Customer-Generator agrees that it will maintain such insurance in force for the duration of this Agreement in no less amounts than those currently in effect. The City of Ukiah shall have the right to inspect or obtain a copy of the original policy or policies of insurance prior to commencing operation.
11.2 Customer-Generator shall meet the standards and rules set forth in this Agreement and the interconnection guidelines, have the appropriate liability insurance coverage required in Section 10.1, and shall not be required to purchase any additional liability insurance.
Effective: June 2022 Page 7 of 8
11.3 Such insurance required in Section 10.1 shall, by endorsement to the policy or policies, provide for thirty (30) calendar days written notice to the City Electric Utility prior to cancellation, termination, alteration, or material change of such insurance.
12. GOVERNING LAW
This Agreementshall be interpreted, governed, and construed underthe laws of the State of California as if executed and to be performed wholly within the State of California.
13. AMENDMENT, MODIFICATIONS OR WAIVER
Any amendment or modifications to the Agreement shall be in writing and agreed to by both Parties.
The failure of any Party at any time or times to require performance of any provision hereof shall in no manner affect the right at a later time to enforce the same. No waiver by any party of the breach of any term of covenant contained in this Agreement, whether by conduct or otherwise, shall be deemed to be construed as a further or continuing waiver of any such breach or a waiver of breach of any other term or covenant unless such waiver is in writing.
14. NOTICES
All notices, communications and waivers under this Agreement shall be in writing and shall be delivered (a) in person, (b) mailed, postage prepaid, either by registered or certified mail, return receipt requested, or (c) sent by reputable overnight express courier, or (d) sent via email, in each case to the persons atthe addresses below, orto any other addressthatthe receiving Party designates in writing:
City of Ukiah
Electric Utility Department
411 W. Clay
Ukiah, CA 95482
15. TERM OF AGREEMENT
This Agreement shall be in effect when signed by the Customer-Generator and the City of Ukiah and shall remain in effect thereafter month-to-month unless terminated by either Party on thirty (30) days’ prior written notice in accordance with Section 14
16. ADDITIONAL REQUIRED DOCUMENTS
In addition to this signed Interconnection Agreement, the following document must be submitted to the City of Ukiah Electric Utility:
• Copy of approved electrical one-line diagram of the Generating Facility. • Copy of approved Building permit.
Other type self-generation systems are to be detailed on a separate sheet that must be attached to this Agreement. Include system one line and the pertinent information.
17. SIGNATURES
Effective: June 2022 Page 8 of 8
The signatories to this Agreement represent that each has full right, power and authority to execute this Agreement on behalf of the entity each purport to represent.
IN WITNESS WHEREOF, the Parties hereto have caused two originals of this Agreement to be executed by their duly authorized representatives.
This Agreement is effective as of the last date set forth below.
Customer-Generator City of Ukiah
Signature:______________________________ Signature:______________________________ Name:_________________________________ Name:_________________________________ Title:__________________________________ Title:__________________________________ Date:__________________________________ Date:__________________________________
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE G1
ELECTRIC RATE RIDER FOR SELF-GENERATION CUSTOMERS AND AUTHORIZING
THE ELECTRIC UTILITY DIRECTOR, OR HIS/HER DESIGNEE, TO EXECUTE
INTERCONNECTION AGREEMENTS WITH SELF-GENERATION CUSTOMERS WHEREAS: The City of Ukiah (“City”) provides electric utility services to residents and businesses in the City, and Ukiah Electric Utility is the City’s publicly owned electric utility with the City Council providing local governance and oversight; and WHEREAS: The California Public Utilities Code determined that the Net Energy Metering (NEM) rules set forth in 1995 created a subsidy for self-generation customers that was borne by other rate payers not participating in self-generation and capped the NEM structure to 5% of a utility’s peak load; and
WHEREAS: In 2016, the California Public Utilities Commission established new rules for selfgeneration customers that were designed, in part, to correct the subsidy created by NEM rules; and
WHEREAS: The City reached the threshold cap of 5% of its peak load in July of 2021, with 1,743KW of customer installed rooftop solar; and
WHEREAS: The City wishes to ensure that customer-sited renewable, distributed generation continues to grow sustainably; and
WHEREAS: In accordance with the Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957, the City Council will hold a public hearing on June 1, 2022, to receive the City Manager’s Report and consider adopting resolution to establish the G1 Rider for SelfGeneration. Legal notices were published successfully in accordance with City Code section 3953; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Proposed G1 Rider, as set forth in Exhibit A.
BE IT FURTHER RESOLVED that the Electric Utility Director, or his/her designee, is authorized to execute interconnection agreements with self-generation customers.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 1 st day of June 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Jim O. Brown, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Exhibit A
City of Ukiah Electric
G1 - Rider for
Self-Generation
APPLICABILITY
The Self-Generation G1 Rider applies to renewable generation facilities that are permitted, interconnected and operational on or after July 1, 2021. Systems installed and operational prior to July 1, 2021 will remain on the Net Energy Metering (NEM) rate.
An interconnected system requires
1. The generating facility be permitted and finaled,
2. An executed Interconnection agreement is on file with Ukiah Electric Utility Department, and 3. The interconnection agreement is current.
The G1 Rider provides the rules and rates for customer owned renewable selfgeneration facilities.
Prior to July 1, 2021, the self-generation rules and rates were under Net Energy Metering in accordance with California Public Utility Code 2827. The Utility Code 2827 acknowledged that NEM provided a subsidy between customers and set a NEM cap at 5% of eligible customers. The 5% cap has been met and the NEM rate is closed to new Self-Generation customers.
G-1 Rider - Billing
1. Ukiah Electric will measure:
a. Energy (kWh) delivered by the Utility,
b. Energy (kWh) received from the Customer and
c. Maximum demand (kW) of energy delivered or received.
Note: The customer’s self-generation energy will provide an instantaneous offset of their load during times of self-generation.
2. Rate Schedules:
a. Energy Delivered by the Utility:
Billed based on the applicable rate schedule approved by the Ukiah City Council.
b. Maximum Demand:
Demand charges will be based on monthly maximum demand (kW) of energy delivered or received.
1. Customers on rate schedules without a demand charge, will be billed as published in the E7 demand rate.
2. Customers on rate schedules with a demand charge will be billed for a maximum demand based on the assigned rate
schedule.
Note: Energy Demand (Demand): The maximum amount of energy used over a period of time, measured in kW, either delivered to or received from the generating facility through the metering point.
c. Energy Received from the customer: Energy received will be valued based on Ukiah’s non-firm energy cost as determined periodically by the Electric Utility Director. An energy credit can be used to offset positive charges of the utility bill on a monthly basis.
3. The customer will be billed monthly for:
a. Fixed charges related to the customer’s applicable rate schedule. b. Taxes and minimum charges, as applicable.
c. Energy (kWh) delivered by the Utility,
d. Maximum demand (kW) of energy delivered or received, and e. Energy Received from the customer credited at the G1 Rider (3c above).
4. Renewable energy credits (RECs) associated with the self-generated energy shall be the property of the City.
5. A renewable electrical generation facility may be eligible for certification as a renewable energy resource as defined by the California Energy Commission (CEC). The CEC's most current Renewable Portfolio Standard Eligibility Guidebook shall be used for providing the technical definitions of a renewable electrical generation facility. The customer may install the appropriate REC tracking metering, approved by the California Independent System Operator (Cal-ISO) and be compensated by the City for the RECs Received from the customer. The customer is responsible for the initial energy certification and any on-going maintenance costs.
SPECIAL CONDITIONS:
A. Generation Agreement: A fully executed Interconnection Agreement (IA) between the City and the customer is required for service under this schedule.
B. Fees: Connection/upgrade fees may apply to establish interconnection and service.
Agenda Item No: 13.a.
MEETING DATE/TIME: 6/1/2022
ITEM NO: 2022-1710
AGENDA SUMMARY REPORT
SUBJECT: Council to Receive Status Report on the Ukiah Valley Golf Course and Consider Approval of the 2022/2023 Capital Improvement Plan for the Ukiah Valley Golf Course.
DEPARTMENT: City Manager /
Admin PREPARED BY: Maya Simerson, Project & Grant Administrator PRESENTER:
Maya Simerson, Project Administrator; Roger
Vincent, Past President UMCG; Frank Johnson,
Owner TPGG
ATTACHMENTS:
1. Ukiah Golf Course CIP 2022 23
2. UMGC Completed Project Photos
Summary: Council to receive status report and consider approval of the 2022/2023 Capital Improvement Plan.
Background: The Ukiah Valley Golf Course is operated under a Lease Agreement between the City of Ukiah (City) and Tayman Park Golf Group, Inc. (TPGG). The Ukiah Mens Golf Club (UMGC) operates a cart barn under a Lease Agreement with the City. Under these two leases, TPGG and the UMGC committed to making annual capital improvements to the course under an annually approved capital improvement plan (CIP) in cooperation with the City. CIP funding is provided by TPGG and the UMGC through these lease agreements.
Currently, by prior written agreement with the City, because TPGG made a substantial capital investment in the City-owned clubhouse, TPGG is excused from contributing to this CIP year. It should be noted that TPGG is still participating in CIP projects above and beyond their required contribution amounts. The City of Ukiah does not contribute funding to the CIP.
The contribution to the CIP fund is normally $40,000 annually from TPGG and approximately $20,000 annually from UMGC, depending upon earnings from cart-barn revenues and sign advertisements. The CIP fund is maintained independently at the Savings Bank of Mendocino County. By an amendment to the TPGG Lease Agreement, the TPGG annual contributions for this year is excused by the credit arising from TPGG’s significant investment in the clubhouse renovation. Nevertheless, TPGG has continued to make CIP investments in the golf course.
The lease agreement outlines a protocol for prioritizing and funding capital improvements. The protocol calls for an Advisory Team with three representatives, from the UMGC, TPGG, and the City to compose and agree on a plan for the annual course improvements. This Advisory Team met, discussed and approved the final plan. The final plan is now presented to Council for its approval and to assure continued transparency and public review of the operation of this community asset.
Discussion: This past year, the UVGC continued to provide a safe outdoor recreational place for all ages to be during the pandemic. Additionally, TPGG has continued to provide food and beverage service to our community, with the ‘Slush by the Park’ menu continuing to be an attraction to golfers and non-golfers alike.
In addition to providing a safe recreational outlet, it is important to remember that the Ukiah Valley Golf Course provides a level of protection and firefighting space to protect the city of Ukiah from fire threats associated with
the western hills. The golf course’s large irrigated, green, and trimmed open space creates a fire protection buffer zone between the western hills and the adjacent western Ukiah residential neighborhoods. In this time of heightened fire safety awareness and preparation, the Ukiah Valley Golf Course stands out as a significant and perhaps unrecognized fire protection asset benefiting the residents of Ukiah.
The success of the golf course relies on all three of its partners, but the UMGC deserves to be recognized for their exceptional efforts. The course also benefits from the support of the Women’s Golf Club and the City is grateful for their contributions.
The attached 2022/2023 CIP plan (Attachment #1) outlines proposed CIP projects in three sections:
A. 2021/2022 Capital Improvement Projects Completed
B. Projects Identified in Prior Years rolling over to 2022/2023 C. New Projects added, Identified for 2022/2023
Within the plan, each project identifies the Fiscal Year in which the project was first listed as a priority and added to the plan project list. Completed projects will note the organization that funded and completed the project. Inclusion of a project in the plan does not mean that funding is currently available to complete the project. Photos of many of the UMGC completed projects are shown in Attachment #2.
The partnership between the City, TPGG, and the UMGC is strong and productive, with all three parties working together towards the common goal of creating and maintaining the best municipal golf course possible for the community. All parties feel the long-term success of the course still relies heavily on access to recycled water. The completion of Phase 4 of the Recycled Water project, which the Council and the public support, will ensure the viability of the course in the future. The sooner access to recycled water can be established, the better for this incredible community asset.
Staff and the Advisory Team recommend the approval of the proposed 2022/2023 Capital Improvement Plan.
Recommended Action: Approve the 2022/2023 Capital Improvement Plan for the Ukiah Valley Golf Course.
BUDGET AMENDMENT REQUIRED: N/A
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Ukiah Mens Golf Club and Tayman Park Golf Group
ATTACHMENT #1
Ukiah Valley Golf Course
Capital Improvement Plan
2022/2023
Tayman Park Golf Group and Ukiah Men’s Golf Club
Submitted by the CIP Advisory Team:
Frank Johnson, PGA Director of Golf
Roger Vincent, Past President, UMGC
Neil Davis, CS Director, City of Ukiah
June 1, 2022
Ukiah Valley Golf Course 599 Park Blvd Ukiah, California 95482 T 707.467.2832 F 707.433.7846 www.ukiahgolf.com
2022/2023 Capital Improvement Projects
Golf Course Capital Improvements Plan (CIP)
The golf course is for the use and enjoyment ofthe public and all its patrons.In order thatthe public can be given the best possible golfing experience,the golf coursemust beopen to constructive feedback. All CIP planning and decisions must be analyzed for their short and long term effect.
Tayman Park Golf Group and the Ukiah Men’s Golf Club maintain separate bank accounts as required under their respective amended leases to fund projects for the Ukiah Valley Golf Course under the Council approved Capital Improvement Plan (CIP). The Ukiah Valley Golf Course’s Capital Improvement Planning process is managed and controlled by an Advisory Team comprised of three representatives, one each from the Ukiah Men’s Golf Club, the Golf Professional, and the City of Ukiah. The Advisory Team prepared Capital Improvement Plan is submitted annually for review and approval by the Ukiah City Council at a public City Council Meeting.
The Capital Improvement Plan is not an operational plan of the golf course, but is limited to capital improvement planning only.
Part A. - Capital Improvement Completed in FY2021/2022:
UKIAH MENS GOLF CLUB PROJECTS:
The substantial number of Projects completed solely by the Ukiah Men’s Golf Club in FY2021 were funded both through net cart barn rents, as well as a significant number of projects that were funded by the very generous cash, time and materials contributions of various UMGC members in excess of what was required by their CIP commitment. *Please see attached photos.
Tee #17: Expansion of the middle tee box (white tees) and added new turf on the new portions and existing portions of the tee box as needed.
Tee #5- Lower: Reconstruction of the lower tee box including grading work to level the tee boc and installed new turf.
Hole #17: Removed the sand trap on the south (right) side and replaced with sod as there is no way to keep the sand from packing down due to the drainage in the area. Added steel posts along edge of cart path.
Tree Planting: Added new trees between south side of Tee #10.
2022/2023 Capital Improvement Projects
JOINT PROJECTS; UKIAH MENS GOLF CLUB/ TAYMAN PARK GOLF GROUP:
None noted in FY 2021; however the water tank contractor repaved the cart path between Holes #4 and #6 and added short cut offs in two locations as part of their contract.
TAYMAN PARK GOLF GROUP PROJECTS:
It should be noted, that Tayman Park Golf Group completed the following projects, which were not required by their CIP commitment, using their own funds in excess of what was required.
Equipment Purchased; over $150,000 in new equipment COMPLETED/Tayman Park Golf Group
New Golf Cart Fleet; new carts continue to be electric but these carts have a lithium based battery that hold a longer charge and use less electricity.
Hole #3; Reshaped the edges of both traps adjacent to the green to elimate the lips where balls can get trapped underneath.
Hole #4; Same work as #3 but in addition reduced overall size of the trap.
Hole #6; Reshaped the edge of the sand trap adjacent to the green.
Sand Fairways; COMPLETED AND ONGOING/Tayman Park Golf Group Improved fairways are important to retain players. Sand application over time, improves conditions and playability. Other benefits include a reduction in earthworm castings, improved rooting, earlier spring green- up and reduction in water use. The primary reason fairway topdressing programs are implemented is to firm the surfaces, improved playability and minimize course closure following heavy and prolonged rains.
Sand Trap Reshaping; COMPLETED AND ONGOING/Tayman Park Golf Group Tayman Park Golf Group’s maintenance crew has taken over the reshaping of the edges and lips of the sand traps.
Fairway Seeding; COMPLETED AND ONGOING/Tayman Park Golf Group Improvements will include a new drought tolerant grass, sand usage and wetting agents.
The new grass will consist of 4 different grass types for deeper root growth and better playing surface. This blend has been proven to perform well in high heat and less water areas. The continued fairway resurfacing will show all players that the Ukiah Valley Golf Course is a viable recreation area worthy of their spending dollars. It’s not enough in this difficult environment to just have a course, you must show the willingness to spend money and improve your product. Our fairways continue to improve in appearance and playability.
Part B. - Projects Identified in Prior Years rolling over to FY 2022:
UKIAH MENS GOLF CLUB PROJECTS:
2022/2023 Capital Improvement Projects
Tree Maintenance (FY20/21); Ukiah Men’s Golf Club ONGOING On-going tree trimming with emphasis on safety for all players. On-going tree pruning conforming to the list of trees that was approved in 2020. New trees may be added to the list if storm or drought damage is discovered. Dead trees will be removed from time to time. Many of the existing pine trees on the golf course have suffered during the drought and will need to be removed when they are dead so that they do not become a hazard.. All work done under the guidance of the City of Ukiah’s Tree Management Guidelines.
TEE #5-UPPER (FY21/22): The fence and retaining wall on last year’s list were completed.
The back of the tee will be raised and new turf will be installed.
HOLE #11(FY21/22): Construct a tee box that is raised above the fairway where the white tees are located. Reduce the size of the sand trap in front of the green where it extends past the green. Consider removal of the sand trap behind the green or rebuild it so it holds sufficient sand.
HOLE #2(FY21/22): RESHAPING AND DECREASING THE SIZE OF THE SAND TRAP: Over the years this sand trap has increased in size and needs to be reconfigured to its former size. Add turf where needed.
HOLE #4(FY21/22): Consider reducing the size of the northerly sand trap which has grown larger over the years.
HOLE #9(FY21/22): Remove the paved cart path adjacent to the green and replace it with turf blocks.
BOTH BRIDGES ON THE BACK NINE(FY21/22): Inspect decking and replace as needed.
Hole #17(FY21/22): Complete post and chain project adjacent to green.
Directional Control Posts (FY21/22); Ukiah Men’s Golf Club ONGOING JOINT PROJECTS; UKIAH MENS GOLF CLUB/ TAYMAN PARK GOLF GROUP:
Secure Retaining Wall #8 Green (FY20/21); Tayman Park Golf Group & Ukiah Men’s Golf Club, The retaining wall is failing on #8 green. Secure retaining wall until a long term fix can be identified. We must explore was to resolve the failing retaining wall alonf the west side of the gree, which is causing the green to settle and slope toward the adjacent creek bed.
TAYMAN PARK GOLF GROUP PROJECTS:
Cart Path Replacement Holes #10- #11 (FY20/21); Tayman Park Golf Group Replace entire cart path from south bridge to north bridge. Remove existing path and repair with base rock and asphalt.
Course Signage, ONGOING To improve pace of play maintenance and replacement as
2022/2023 Capital Improvement Projects
needed of, clock stations, new yardage signs and yardage posted on sprinkler heads help players maintain good pace around the course. Also in need of upkeep are the trash receptacle signs. (FY20/21); Tayman Park Golf Group
Transition from Rye Grass Fairways to 3 Blend Fescue Grass; (FY21/22) Tayman Park Golf Group
With the continued importance of water conservation, it’s important to find the right grasses to help reduce water usage. Fescue’s when blended with other grasses have been known to stay healthy with less watering. ONGOING
Part C. – Newly identified Projects added to Plan in FY 2022:
UKIAH MENS GOLF CLUB PROJECTS:
No new projects proposed.
JOINT PROJECTS; UKIAH MENS GOLF CLUB/ TAYMAN PARK GOLF GROUP:
Bridges on Back Nine (FY21/22); Tayman Park Golf Group & Ukiah Men’s Golf Club
ONGOING
Inspect decking and replacewood as needed.
Repair Failed Storm Drain; The storm drain pipe on the front nine, which extends from above Green #3 down to the east side of Fairway #8, is failing in several places. Explore ideas with the city for either temporary or spot fixes until the City has funds to replace the entire storm drain. (FY21/22); Tayman Park Golf Group & Ukiah Men’s Golf Club.
Continued Tee Improvements; (FY21/22) Tayman Park Golf Group & Ukiah Men’s Golf Club ONGOING
TAYMAN PARK GOLF GROUP PROJECTS:
No new projects proposed.
2022/2023 Capital Improvement Summary
Items listed areplanned projects. Fundsmay be limited andwewill replace/repair themost importantitems first. Our goal will be to utilize our funds on projects to meet the highest priorities thatwill provide the best golf experience possible to the golfers.
The Advisory Team will continue to look not only atimmediate goals but will consider our long term goals as well. The Advisory Team will continue to enable a good working relationships between TPGG, the Men’s andWomen’sGolfClubs and the City.
Thank you for allowing the Advisory Team the opportunity to improve the Ukiah Valley Golf Course through this CIP plan.
City Staff would be pleased to arrange for City Council Members to tour the Golf Course and its Facilities upon request.
ATTACHMENT #2
UVGC CIP Report Attachment #2; Ukiah Men’s Golf Club Completed Projects FY21 Upper 5th tee with new fence and retaining wall looking north Upper 5th tee with posts and chain looking east
View of the 17th green from the fairway after the sand trap on the south side was removed 17th tee has been doubled in size and re-sodded
Hole 2 tree trimming
Lower 5th tee was leveled off and doubled in size, and re-sodded
New posts along side of the 17th cart path near the green New signage on 10th tee
New trees on the 10th tee as seen from the 17th green
New trees on the 10th tee as seen from the cart path
Agenda Item No: 13.b.
MEETING DATE/TIME: 6/1/2022
ITEM NO: 2022-1698
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Mayor Brown and Various Councilmembers
ATTACHMENTS:
1. 2022 City Council Special Assignments
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. If necessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment 1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments and modify assignments as necessary.
Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
COUNTY/REGIONAL
OnGoing One + Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Disaster Council
Shall meet a minimum
of once a year at a
time and place
designated upon call of
the chair
Place designated upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or her/his designee.
Office of Emergency Management 300 Seminary Ave. Ukiah, CA 95482467-5765 - Tami Bartolomei Develop any necessary emergency and mutual aid plans, agreements, ordinances, resolutions, rules, and regulations.
OrozcoDuenas- Alternate
Tami Bartolomei, Office of Emergency Management Coordinator; 467-5765 [email protected] Greater Ukiah Business & Tourism Alliance
3rd Tuesday of month, 11:30 a.m.
200 S School St.Ukiah, CA 95482
200 S School St.Ukiah, CA 95482
Promotes tourism and works to strengthen and promote the historic downtown and businesses within the greater Ukiah area DuenasRodin - Alternate
Shannon Riley, Deputy City Manager;
467-5793 [email protected]
Mendocino Council of Governments (MCOG)
1st Monday of month, 1:30 p.m.
Board of Supervisors Chambers
501 Low Gap Road
Ukiah, CA
Executive Director
367 N. State Street, Ste. 206Ukiah, CA 95482463-1859
Plan and allocate State funding, transportation, infrastructure and project County wide BrownRodin- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino County Inland Water and Power Commission (IWPC) 2nd Thursday of month, 6:00 p.m.
Civic Center300 Seminary Avenueconference room 5
IWPC Staff P.O. Box 1247Ukiah, CA 95482391-7574 - Candace Horsley Develops coordination for water resources and current water rights: Potter Valley project - Eel River Diversion OrozcoBrown- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected] Mendocino Solid Waste Management Authority (MSWMA)
3rd Thursday of every other month (varies), 10:00 a.m.
Willits Council Chambers
Solid Waste Director3200 Taylor DriveUkiah, CA 95482468-9710 County-wide Solid Waste JPA Brown Duenas- Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Mendocino Transit Authority (MTA) Board of Directors
Last Wednesday of month, 1:30 p.m.
Alternating locations - Ukiah Conference Center or Fort Bragg, or Point Arena Executive Director241 Plant RoadUkiah, CA 95482462-1422 County-wide bus transportation issues and funding Duenas Orozco - Alternate Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] North Coast Opportunities (NCO) 4th Wednesday of month, 2 p.m. Alternating locations - Ukiah and Lakeport Ross Walker, Governing Board Chair North Coast Opportunities413 North State StreetUkiah, CA 95482 Assist low income and disadvantaged people to become self reliant Bartolomei(appointed 12/19/18)
Tami Bartolomei, Community Services Administrator; 467-5765 [email protected]
North Coast Rail Authority (NCRA) 2nd Wednesday of month, 10:30 a.m. Various Locations - announced 419 Talmage Road, Suite M Ukiah, CA 95482 463-3280 Provides a unified and revitalized rail infrastructure meeting the freight and passenger needs of the region Shannon Riley, Deputy City Manager Shannon Riley, Deputy City Manager; 467-5793 [email protected] Russian River Watershed Association (RRWA)
4th Thursday of month, 9:00 a.m. (only 5 times a year)
Windsor Town Hall
Russian River Watershed Association Attn: Daria Isupov425 South Main St., Sebastopol, CA 95472508-3670 Consider issues related to Russian river - plans projects and funding requests RodinBrown- Alternate
Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected] Ukiah Valley Basin Groundwater Sustainability Agency (GSA) 2nd Thursday of month, 1:30 p.m.
Board of Supervisors Chambers; 501
Low Gap RoadUkiah, CA
County Executive OfficeNicole French501 Low Gap Rd., Rm. 1010Ukiah, CA 95482463-4441 GSA serves as the Groundwater Sustainability Agency inthe Ukiah Valley basin CraneDuenas- Alternate
Sean White, Director of Water Resources; 463-5712 [email protected]
COUNTY/REGIONAL
One + Staff Alternate MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Economic Development & Financing Corporation (EDFC)
2nd Thursday of month, 2:00 p.m.
Primarily 631 S. Orchard Street (location varies)
Executive Director631 South Orchard AvenueUkiah, CA 95482467-5953 Multi-agency co-op for economic development and business loan program Riley(appointed 12/19/18)
Shannon Riley, Deputy City Manager; 467-5793 [email protected] Sun House Guild ex officio 2nd Tuesday of month, 4:30 p.m. Sun House 431 S. Main St. Ukiah, CA 431 S. Main Street Ukiah, CA 95482 467-2836 Support and expand Grace Hudson Museum Orozco Neil Davis- Alternate David Burton, Museum Director; 467-2836 [email protected] Continued -
COUNTY/REGIONAL
One + Staff Alternate
MTG DATE/TIME MEETING LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Mendocino Youth Project JPA Board of Directors
3rd Wednesday of month, 7:45 a.m. 776 S. State Street Conference Room Mendocino Co. Youth Project776 S. State Street, Ste. 107Ukiah, CA 95482 707-463-4915 Targets all youth with a focus on drug and alcohol prevention, healthy alternatives and empowering youth to make healthy choices Cedric Crook, Patrol Lieutenant
Cedric Crook, Patrol Lieutenant Nob; 463-6771; [email protected] Northern California Power Agency (NCPA) - Commission
4th Thursday of month, 9:00 a.m. (see NCPA calendar)
Roseville, CAand other locations
651 Commerce Drive Roseville, CA 95678916-781-4202
Pool of State and local power utilities developing and operating power generation, providing scheduling and related energy services and providing regulatory and legislative support.
Crane - Commissioner Sauers - Alternate and
Commissioner in absence of Commissioner Crane
Cindi Sauers - Electric Utility Director;463-6286 [email protected] Northern California Power Agency (NCPA) – Lodi Energy Center (LEC) Appointment 2nd Monday of month, 10:00 AM Lodi, CA and other locations 651 Commerce DriveRoseville, CA 95678916-781-4299
Committee oversees the operation, maintenance and expenditures of the LEC 300 MW generating project.
Sauers – Project Participate Appointee
Cindy Sauers, Electric Utility Director,463‐6286, [email protected] Transmission Agency of Northern California (TANC)
4th Wednesday of month, 10 a.m.
35 Iron Point Circle Suite 225 Folsom, CA
35 Iron Point Cir #225Folsom, CA 95630916-852-1673; [email protected] Provide electric transmission to its Member utilities through transmission line ownership or contract arrangements.
CraneSauers - Alternate
Cindi Sauers - Electric Utility Director;463-6286 [email protected] 1 2/25/2022
ATTACHMENT 1
2022 CITY COUNCIL SPECIAL ASSIGNMENTS
LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT League of California Cities Redwood Empire Legislative Committee Prior to Division Meetings, meets 3x in person and then via conference call Various locations that are announced
Redwood Empire League President; Public Affairs Program Manager (916) 658-8243 Elected city officials and professional city staff attend division meetings throughout the year to share what they are doing and advocate for their interests in Sacramento Rodin Orozco-Alternate
Sage Sangiacomo, City Manager; 463-6221 [email protected] City Selection Committee Called as required by the Clerk of the Board BOS Conference Room 501 Low Gap Rd. Rm. 1090 Ukiah, CA C/O: BOS 501 Low Gap Rd., Rm 1090 Ukiah, CA 95482 463-4441 Makes appointments to LAFCO and Airport Land Use Commission Mayor Kristine Lawler, City Clerk; 463-6217 [email protected] Investment Oversight Committee Varies
Civic Center 300 Seminary Ave. Ukiah, CA 95482
Civic Center300 Seminary Ave.Ukiah, CA 95482
Reviews City investments, policies, and strategies
CraneOrozco, Alternate
Alan Carter, Treasurer
Dan Buffalo, Director of Finance; 463-6220 [email protected] Library Advisory Board
3rd Wednesdays of alternate months; 1:00 p.m.
Various Mendocino County Libraries Ukiah County Library 463-4491 Review library policy and activities Supervisor Mulheren Kristine Lawler, City Clerk; 463-6217; [email protected] Ukiah Players Theater Board of Directors 3rd Tuesday of month, 6:00 p.m 1041 Low Gap Rd Ukiah, CA 95482 462-1210 1041 Low Gap Rd Ukiah, CA 95482 462-1210 To oversee the activities, organization and purpose of the Ukiah Players Theater Greg Owen, Airport Manager (appointed 12/19/18) Kristine Lawler, City Clerk; 463-6217 [email protected] Ukiah Unified School District (UUSD) Committee Quarterly 511 S. Orchard, Ste. D Ukiah, CA 95482 511 S. Orchard Ukiah, CA 95482 Information exchange with UUSD Board Chair, Mayor, Superintendent, and City Manager Mayor, City Manager and Police Chief Sage Sangiacomo, City Manager; 463-6221 [email protected] Russian River Flood Control District (RRFCD) Liaison
1st Monday of month, 5:30 p.m.
151 Laws Ave.,Suite D Ukiah, CA
151 Laws Ave., Ukiah, CA 95482; [email protected]; 462-5278 Proactively manage the water resources of the upper Russian River for the benefit of the people and environment of Mendocino County White/Orozco Sean White, Director of Water Resources; 463-5712 [email protected] Mendocino County Local Area Formation Commission (LAFCO) 1st Monday of month, 9:00 a.m. Board of Supervisors Chambers Executive Director200 S. School Street, Ste. 2 Ukiah, CA 95482463-4470 Required by legislation - planning spheres of influence, annexation, service areas, and special districts Rodin/Crane Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County Airport Land Use Commission As needed
BOS Conference Room 501 Low Gap Rd., Rm. 1090, Ukiah, CA Mendocino County Executive Office 501 Low Gap Rd. Rm. 1010 Ukiah, CA 95482 To formulate a land use compatibility plan, provide for the orderly growth of the airport and the surrounding area, and safeguard the general welfare of the inhabitants within the vicinity Owen/Schlatter
Greg Owen, Airport Manager; 467-2855; [email protected] Craig Schlatter, Director of Community Development; 463-6219; [email protected] Mendocino County 1st District Liaison Monthly; TBD
Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the City's 1st District Supervisor BrownCrane- Alternate
Sage Sangiacomo, City Manager; 463-6221; [email protected] Mendocino County 2nd District Liaison 1st Wednesdays of month, 8:00 a.m.
Civic Center Annex conference room #5 411 West Clay St. Ukiah, CA 95482 Civic Center300 Seminary Ave.Ukiah, CA 95482
To coordinate activities and policy development with the County's 2nd District Supervisor Brown Shannon Riley, Deputy City Manager; 467-5793 [email protected] LOCAL/COUNTY/REGIONAL/LIASONS OnGoing One or Two Council and/or Staff
MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Fire Executive Committee 2nd Wednesdays of month, 3:45 p.m. Ukiah Valley Conference Center, 200 S. School Street Ukiah, CA Stephanie AbbaCivic Center300 Seminary Ave.Ukiah, CA 95482 [email protected] Per the recently adopted agreement between the City of Ukiah and the Ukiah Valley Fire Protection District Orozco/Brown Doug Hutchison, Fire Chief; 463-6263; [email protected]
STANDING COMMITTEES MTG DATE/TIME LOCATION MAILING ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT Equity and Diversity TBD Virtual Meeting Room (link to be created) Civic Center 300 Seminary Ave. Ukiah, CA 95482 Improve diversity and equity in the City’s workforce and municipal services Orozco/Duenas Traci Boyl, City Manager's Office Management Analyst; 467-5720 [email protected] 2 2/25/2022
COMMITTEE ASSIGNED TO PRINCIPAL STAFF SUPPORT
Electric Grid Operational Improvements Crane/Orozco Cindy Sauers, Electric Utility Director; 463-629586 [email protected]
Trench Cut Policy Development Crane/Brown Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Budget Development Best Practices and
Financial Policy For FY 22/23 Budget Crane/Brown
Dan Buffalo, Director of Finance;
463-6220 [email protected]
Sheri Mannion, Human Resource Director/Risk
Manager; 463-6272, [email protected]
Advance Planning & Policy for Sphere of
Influence (SOI), Municipal Service Review (MSR),
Annexation, Tax Sharing, Detachment, and Out
of Area Service Agreements
Crane/Rodin
Sage Sangiacomo, City Manager
463-6221 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Craig Schlatter, Community Development Director
463-6219 [email protected]
Sean White, Director of Water Resources;
463-5712 [email protected]
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Cindy Sauers, Electric Utility Director;
463-629586 [email protected]
Dan Buffalo, Director of Finance; 463-6220
[email protected]
2021 Electric Rate Study Crane/Duenas Cindy Sauers, Electric Utility Director; 463‐6286 [email protected]
Housing Policy Rodin/Orozco Craig Schlatter, Community Development Director 463-6219 [email protected]
UVSD/ City Relations
Ad hoc committee to address specific issues with the
Ukiah Valley Sanitation District, including discussion of overall sewer system service delivery policies, operating policy revisions, potential revisions to the current
Operating Agreement, and cost sharing
Crane/Brown
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Sean White, Water Resources Director
463‐5712 [email protected]
Upper Russian River Water Agency/City
Relations Crane/Brown Sean White, Director of Water Resources; 463‐5712 [email protected]
Orr Street Bridge Corridor Rodin/Duenas Tim Eriksen, Public Works Director/City Engineer; 463-6280 [email protected]
Complete Streets Rodin/Crane
Tim Eriksen, Public Works Director/City Engineer;
463-6280 [email protected]
Shannon Riley, Deputy City Manager
467-5793 [email protected]
Neil Davis, Community Services Director
467-5764 [email protected]
Cannabis Ordinance Modifications Rodin/Duenas Craig Schlatter, Community Development Director 463‐6219 [email protected]
Special Districts Brown/Crane
Shannon Riley, Deputy City Manager
467‐5793 [email protected]
Public Financing Rodin/Orozco
Dan Buffalo, Director of Finance;
463‐6220 [email protected]
Corp Yard Crane/Brown
Jason Benson, Senior Civil Engineer
463‐6284 [email protected]
2022 AD HOC COMMITTEES
3 5/5/2022